good cover letters for first job

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First Job cover letter example

Secondary purpose

Cover letter header, cover letter greeting, cover letter introduction, cover letter middle part (body), how to close a first job cover letter (conclusion and sign-off), how to get a job with no experience.

Landing your first job can be both an exciting and stressful experience. Whether you’re a high school or college student, or even a recent graduate, a first job can provide valuable life and professional experience. First jobs in restaurants , childcare or retail teach transferable skills and prepare you for a successful career, even if you eventually decide to pursue another field.

As exciting as landing your first job can be, searching for it can be challenging. Most employers hire based on previous work experience, which poses a problem for first-time job seekers. Luckily, there are plenty of ways to show you have the right qualities and attitude to make for a great entry-level hire who is motivated to learn and grow.

So how do you convince an employer to take a chance on you and open the door to a world of professional possibilities?

A great cover letter is one of the most important tools you can have on your side. This document highlights your unique personality, ambitions and accomplishments. In the case of first-time job seekers, a cover letter can be even more effective than a resume, especially if you lack work experience.

Luckily, with resume.io's collection of resources, tips, real-world examples and sample sentences, you’ll easily be able to write a perfect cover letter for any situation.

This guide, along with an effective first job cover letter example, will:

Explain the unique purpose of a cover letter in landing you your first job
Offer a step-by-step guide to the writing process with free examples, samples and templates
Break down the most important qualities for first-time job seekers regardless of position
Help you create a stand-out application to improve your chances of landing your dream job!

So how can you make an impact when you don't have the experience to prove your skills? You're in the right place to find out! The guide below will provide you will the tools and tips to write a great first job cover letter. (You can also check out our library of 125+ cover letter examples .)

The primary purpose of a first job cover letter

Before we dive into the secrets of writing an effective cover letter, it’s important to understand what exactly a cover letter is. This document is one of the most important application materials and for good reason. While a resume is focused on the names, dates and locations of previous employers, your cover letter is much more free-form – a chance for you to highlight what truly makes you a unique candidate.

For a first-time job-seeker, it’s important to keep your cover letter concise and concentrated on a few reasons why you’re the right choice for the position. Limit your cover letter length to one page, or 200 to 400 words, to make sure you’ll keep the hiring manager’s attention from beginning to end.

While great writing is half the cover letter battle, clean formatting also plays a big role in how an employer perceives your application. You’ll want to pay attention to the balance of white space and text and make sure you’re using an appropriate font style and size. For specific formatting tips, check out our comprehensive guide on cover letter writing .

What if the job application DOESN’T require a cover letter?

Occasionally you’ll run across job postings that don’t exactly mention whether a cover letter is required. Maybe they list it as “optional” or they might fail to address the question entirely. So what should you do?

While some job seekers might see this as a chance to save themselves time and effort on the cover letter writing process, they’re likely not doing themselves any favors by skipping out on submitting a cover letter.

Unless the job description specifically asks you NOT to submit one, it’s always a good idea to write and submit a thoughtful cover letter as part of a complete application. After all, when applying to your first job you’ll need to use every resource at your disposal.

All the time and effort you’ll spend writing your cover letter really boils down to one mission: maximize your chances of landing your first job.

While there’s nothing you can do to guarantee you’ll land the position, there are several steps you can take to increase your odds. An interesting introduction, error-free writing, polished formatting and a professional tone all contribute to an employer’s impression of you as an applicant.

While resumes are often hailed as the end-all-be-all of the job search, they often lack space for the personality and soft skills that make you a great employee, especially in entry-level positions.

Your cover letter allows for much more flexibility – and even creativity – in terms of tone and styling. While you’ll always want to make sure your tone is professional, a dash of spark or excitement can go a long way in setting you apart from other candidates.

The reason why you need to tailor your cover letter

Since there are only a certain number of jobs available for entry-level candidates with minimal hard skills or work experience, these positions can often be competitive. Unfortunately, submitting just any cover letter likely won’t be enough to land a great first job.

To truly leave an impact, you’ll also need to tailor your cover letter.

Tailoring your cover letter means adapting it to each individual position and employer you apply to. For each different job description, you’ll want to pick out the most important skills and experiences and find relevant examples from your own activities and personality. The small time investment to adjust each cover letter will pay off big time when the hiring manager notices your effort to address the employer’s needs.

Best format for a first job cover letter

While a cover letter might seem more flexible than a resume, that doesn’t mean there’s no structure to follow. In fact, this section will break down each part of an effective cover letter. And the great news is that this structure works well regardless of industry or position, so learning to write a great cover letter is skill that will benefit you for the rest of your career.

Here are the key components:

The cover letter header
The greeting / salutation
The cover letter intro
The middle paragraphs (body of the letter)
The ending paragraph of your cover letter (conclusion and call-to-action)

You can get even more tips for writing each of these sections – and even some free example sentences – in this overall guide on cover letters . The cover letter sample below will help you understand the big picture and offer some ideas.

Dear Mr. Maskill,

Having just graduated from Miami University with a degree in Public Relations and Journalism, the traineeship at Deelman PR would be an ideal start to my career.

I have taken every opportunity to gain PR and writing experience during my studies, with experience over two summers with Mill & Trapp PR and three years working on the university website, with my final year as Managing Editor.

In my work experience placement at Mill & Trapp, I worked on consumer PR campaigns for a variety of well-known brands, collating press clippings, managing social media campaigns and coordinating media involvement. I managed photoshoots for a number of smaller clients and wrote over 35 press releases. My social media work resulted in a cumulative 58% uplift in engagement and 147% increase in following.

My copywriting skills were perfected during my time at the university website (and accompanying student magazine). I started out as a contributor, writing about social and political issues that mattered to our students, and by my final year I was the editor, in charge of a team of 28 writers and designers. I learned much about collaboration and working towards a deadline – something vital in the PR business.

I understand that you do a lot of work in South America and hope that my native Spanish may come in useful. I travel to Spain every year to visit European family and would relish the chance of a role that would require both Spanish and English writing skills. Basic translation skills are not enough for effective PR – you need someone who is capable of transcreation.

I am an excellent communicator and have a host of glowing references which speak of my ability to work in a team and manage complex projects.

I would welcome the opportunity of an interview to discuss my portfolio of previous work.

Sara Yardley

Your cover letter heading accomplishes two big jobs. First, it allows a recruiter to quickly identify the document as belonging to you. Since it contains your full name, phone number, social media like LinkedIn and other contact information, it makes it easy for a hiring manager to get in touch if they want to schedule a job interview.

The second thing your header does is add attractive and eye-catching formatting. Recruiters can often read through hundreds of applications for any given position. Your formatting helps you make a strong and professional first impression.

The goal of this section: Label your document with your contact information, create an interesting and professional layout to keep your document visually attractive.

Align document styles!

As mentioned above, one of the major roles of your cover letter header is to create a great look for your document. You can take this goal a step further by aligning the document styles of your cover letter and resume. This simple action will help create a “personal brand” – a look and feel that defines your application and makes it stand out visually. There are a few ways to accomplish this, but one of the easiest is by using matching cover letter templates and resume templates. Check out Resume.io’s collection of clean, simple designs to create a quick and easy cover letter suitable for any position.

Your cover letter greeting doesn’t contain many words, but it should still pack a punch. In this section, you’ll want to address the hiring manager by name to increase your chances of making a personal connection and catching their attention. Before choosing a greeting, take a moment to reflect on the formality of the workplace and your relationship with the employer. For most formal situations, “Dear” followed by the proper salutation and the hiring manager’s last name will be appropriate. For more casual situations, you may opt for “Hi” or “Hello” followed by a first name.

When in doubt, use "Dear," just as our cover letter example does.

The goal of this section: Address the letter recipient by name to make a personal connection and demonstrate genuine interest in the position.

The importance of names and addressed greetings

Using a name in your cover letter greeting is a habit that will benefit you in any job and any industry. And don’t just take our word for it. Science has actually proven that humans have a positive neurological response to hearing (or reading) their own name. Using a hiring manager’s name in your cover letter shows that you’ve done your research and care about your application.

However, in large to medium-sized companies, hiring is often handled by a whole team of people who can remain somewhat anonymous. In this situation, there’s no need to go to extreme lengths. The next best step is to use the company name plus some sort of collective noun. “Team” or “Family” can often work well here. These options are more personal than the cold and slightly outdated “To Whom It May Concern,” which should be avoided if at all possible.

Your first paragraph is where you’ll finally have a chance to show off your unique qualities and grab the hiring manager’s attention. A relevant fact, interesting anecdote or surprising statistic can all serve as great ways to open your letter and keep a recruiter reading until the end. Just make sure to keep this section concise and professional in tone. If the company has multiple job openings or a large staff, it’s also a good idea to include the name of the position in your introduction.

The goal of this section: Grab the hiring manager’s attention with an exciting snippet that leads directly into the body section, establish a respectful tone

Now that you’ve arrived at the cover letter body, you’ll finally have a chance to highlight your relevant experience and most impressive skills. You can divide this section into a second and third paragraph to make it easier to organize.

In the second paragraph, the STAR method will help you list relevant anecdotes. First, describe a Situation and the required Task, then you’ll need to explain your Action and the positive Result that followed. Make sure to keep these anecdotes concise and focused on the experiences most relevant to the potential position.

In the third paragraph, you’ll be able to list potential contributions to the employer and your strongest skills.

The goal of this section: Use the STAR method to create relevant anecdotes, discuss potential contributions and skills.

You’ve almost made it to the end! You just need a great conclusion to seal the deal on a strong cover letter. You can wrap up your document using a Call to Action. This sentence conveys your interest and enthusiasm for the position and invites the hiring manager to contact you. You may also choose to leave your contact information here.

Then, finish your letter with the appropriate signature. “Sincerely,” “Best” or even “Thank you” can all work well.

The goal of this section: End your cover letter on a positive note with a strong call to action, choose the appropriate signature.

Entry-level cover letter examples and strategies

When applying to your first job, there are a few key traits you’ll want to convey regardless of industry or job title.

Willingness to learn: No one expects you to be an expert when starting your first job. A humble attitude and teachable spirit will show an employer you’re ready to work for your skills and do even the most basic tasks with a positive attitude.
Motivation: As a first-time employee, your motivation and determination to succeed will quickly help you stand out and earn respect. Use other semi-professional or volunteer activities to show how you set goals and meet them.
Professionalism: Communication, professional decorum and even confidence are the traits that set one entry-level candidate apart from another. Even with no prior work experience, you can still show a hiring manager that you will make a great addition to the team just by using a professional, assertive tone without appearing arrogant.
Work ethic: An entitled employee is never a good look, but it’s even worse when it’s your first job. Your cover letter should demonstrate an ability to put your head down and get the job done, even when the task isn’t the most glamorous.

When applying to your first job, you may feel like you’re playing catch-up. Your mind might start to wander as you imagine other candidates with fancy degrees and years of experience confidently writing their cover letters.

Stop! Don’t think like that!

The beauty of a winning cover letter is that you don’t need immense amounts of job experience to convince an employer that you’re the perfect fit.

A professional cover letter really boils down to your ability to answer one short question: What value can I add to this employer’s business?

For most entry-level positions in stores, childcare, restaurants and offices, the answer is deceptively simple. I may not have the educational background of other candidates but I have qualities like time management, work ethic and attention to detail that are hard to teach.

Most employers are willing to take a chance on a young candidate who shows interest and motivation. Your thin resume may have a hard time conveying that, which makes your cover letter doubly important.

Bonus tips on how to write the best cover letter

Proofread : Spelling and grammar mistakes can really hinder your chances of landing your dream job. Make sure to leave enough time to proofread your work. You can even ask a friend to help.
Get specific: Numbers, facts and statistics help you put some weight behind your words. Use these details where needed to quantify your accomplishments.
Focus on your opening paragraph: Hiring managers are busy, so give them what they need right from the start. An exciting and relevant opening paragraph is one of the most important things you can do to increase your chances of success. Check out our examples for free sample sentences.
Google the company: The more information you have, the more easily you’ll be able to match the tone of the company and address their needs with relevant skills and experiences. Information about the company’s branding can also help you choose the most appropriate cover letter template.

Cover letter for first job: How to avoid common mistakes

Unrelated activities: While it’s normal to have a sparse resume when applying for your first job, that doesn’t mean that you should fill your cover letter with all sorts of unrelated hobbies and activities. Stick to the most professional experiences you have, even if they were volunteer or shadowing opportunities, and fill in the rest of your letter with your relevant soft skills and personality traits.
Poor formatting : First-time job seekers often overlook the importance of great presentation. To make yourself stand out as a polished candidate, don’t forget to use the right formatting techniques. Cover letter templates can make this process much simpler.
A generic letter: Sometimes a lack of experience causes candidates to copy-paste their cover letter or simply plug their information into an existing example from the web. While examples and samples are great guides, you should put some time and effort into customizing your letter with the right skills and examples to explain why you’re the best candidate for the particular position.
Poor tone: When you’re lacking experience, it can be difficult to find the sweet spot between modesty and over-confidence. The trick is to present yourself as a humble applicant with a willingness to learn while still recognizing the great skills and qualities you already possess.

Key takeaways

For recent grads and first time job seekers, a good cover letter can be even more important than your resume in a hiring manager’s impression of you. Unless asked NOT to, it’s always a good idea to write and submit one.
The step-by-step cover letter structure can make the writing process a lot easier. Make sure to pay special attention to creating a strong opening paragraph.
For part-time jobs, focus on the skills that are most relevant to the work you’ll be doing. Make sure to use a tone that’s confident but not arrogant.
Your cover letter should be specific to each individual employer – and don’t forget to proofread it to maintain your professional image.
Formatting is equally as important as great writing. A cover letter builder and templates can help you quickly create a polished image.

With our cover letter builder , you can create a perfect cover letter in just a few minutes. No uncertainty, no hassle. Go out there and win!

For more specific idea, click on our cover letter examples for careers that offer entry-level opportunities:

Customer service representative cover letter example
Cashier cover letter example
Retail cover letter example
Receptionist cover letter example
Server cover letter example

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

excited-woman-in-her-office-how-to-write-a-cover-letter

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

Pronouns (optional)
Location (optional)
Email address
Phone number (optional)
Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

man-using-his-laptop-while-smiling-how-to-write-a-cover-letter

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing.

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

They want someone who can write social media posts and blog content on tight deadlines
They value collaboration and input from every team member
They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

man-reading-carefully-how-to-write-a-cover-letter

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

woman-writing-on-her-notebook-how-to-write-a-cover-letter

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started.

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started.

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role.

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

Write thank you letters after interviews to stand out as job applicant, chatgpt cover letters: how to use this tool the right way, how to write an impactful cover letter for a career change, use professional reference templates to make hiring smoother, send a thank you email after an internship to boost your career, character references: 4 tips for a successful recommendation letter, what is a letter of intent examples on how to write one, how to ask for a letter of recommendation (with examples), how to make yourself indispensable at work: pro tips, 5 tips for reentering the workforce, tips and tricks for writing a letter of interest (with examples), how to write a job application email that gets a reply, how to close a cover letter (with 25+ eye-catching examples), how to write a letter of recommendation (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

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The 46 Best Cover Letter Examples: What They Got Right

Published: May 22, 2024

I’ve sent plenty of cover letters throughout my career, so I know it isn’t usually fun to write one. Fortunately, the cover letter examples I painstakingly gathered below show that it’s possible to have a little fun with your job search — and maybe even make yourself a better candidate in the process.

I was shocked upon learning 45% of job seekers don’t include a cover letter when applying for a job. I definitely don’t recommend following the crowd on this matter because your cover letter is a chance to tell the stories your resume only outlines.

It’s an opportunity for you to highlight your creativity at the earliest stage of the recruitment process.

Are you ready to showcase your unique skills and experience? Or are you looking for more tips and cover letter inspiration?

Keep reading for 40+ cover letter examples, then check out tips for cover letter formatting and what makes a cover letter great.

Table of Contents

Customizable Cover Letter Examples

Best cover letter examples, short cover letter examples, creative cover letter examples, job cover letter examples, career cover letter examples, what is a good cover letter, what’s on a cover letter, what makes a great cover letter.

5 Free Cover Letter Templates

Five fill-in-the-blank cover letter templates to help you impress recruiters.

Standard Cover Letter Template
Entry-Level Cover Letter Template
Data-Driven Cover Letter Template

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In a hurry for a cover letter example you can download and customize? Check out the ones below from HubSpot’s cover letter template kit .

1. Standard Cover Letter Example

good cover letter examples, short and sweet

What does a cover letter look like?

Besides showing off your skills and qualifications, cover letters give you the opportunity to present a clear, concise, and compelling writing sample. It shows off your personality and your ability to convey ideas.

That’s a lot of information to include on a single page, so it can help to have a clear structure to start with.

Check out our fillable cover letter templates to see how you should organize the content of your cover letter.

example of what a cover letter looks like

In an increasingly digitized world, where customer-centric strategies are vital for business success, I am thrilled to apply for the [Job Title] position at HubSpot."

Unhelpful Cover Letter Introduction:

"To Whom it May Concern,

I am applying for the [Job Title] position at HubSpot. I have some experience in marketing and can help your clients grow their businesses."

Relevant Professional Experience

It can be tempting to use the same cover letter for every job. After all, it‘s about your experience, isn’t it? But it's not enough to rephrase the work history in your resume.

Recruiters and hiring managers are looking to fill a specific role, so you need to show how your experience translates to their unique needs.

So, the body of a great cover letter should showcase the specific professional experiences that are relevant to the job you're applying for. Emphasize your accomplishments and skills that directly relate to what the job needs.

To speed up this part of the cover letter writing process, start by creating a list of your transferable skills . Drafting this list can help you quickly focus on the skills to highlight in your cover letter.

Then, use AI tools to summarize job descriptions and narrow in on where your experience and the needs of the role you're applying for overlap. This post is full of useful AI assistant tools if you're new to AI.

Helpful Cover Letter Experience:

“At [Company Name], I had the opportunity to assist a global ecommerce retailer in enhancing their online customer experience. By conducting in-depth market research and customer journey mapping, I identified pain points and areas of improvement in their website navigation and user interface.”

Unhelpful Cover Letter Experience:

“I also worked with an ecommerce retailer to improve the customer experience. We did some surveys and training, and they were happy with the results.”

Useful Examples

To make your cover letter stand out, add specific examples that show how you've solved problems or gotten results in past roles.

Quantify your accomplishments whenever possible, using data to give the reader a clear understanding of your impact.

Helpful Cover Letter Example:

“I lead a team of five content writers while increasing website traffic by 18% year-over-year.”

Unhelpful Cover Letter Example:

“I have a great track record of leadership and achieving fantastic results.”

Research and Company Knowledge

Hiring teams aren‘t hiring anyone with the skills to do the job. They’re hiring a person they'll work alongside at their specific company.

So, to show that you‘re not just looking for any job anywhere, share your knowledge of the company’s industry, values, and culture in your cover letter.

Spend some time on the company website and take notes on what makes this business interesting to you and why you would want to work there.

Then, explain how your skills align with the company's mission and goals and explain how you could add to their chances of success. This will showcase your interest in the company and help them see if you are a good cultural fit.

Helpful Cover Letter Research:

“I was particularly drawn to HubSpot not only for its industry-leading solutions but also for its exceptional company culture. HubSpot's commitment to employee development and fostering a collaborative environment is evident in its recognition as a top workplace consistently. I strongly believe that my passion for continuous learning, self-motivation, and dedication to contributing to a team will make me a valuable asset to HubSpot.”

Unhelpful Cover Letter Research:

“I have been inspired by HubSpot's commitment to inbound marketing and its comprehensive suite of solutions. HubSpot's dedication to providing valuable content and fostering meaningful relationships aligns with my own values and aspirations.”

Clear Writing

Your cover letter needs to pack in a lot of important information. But it's also important that your cover letter is clear and concise.

To accomplish this, use professional but easy-to-understand language. Be sure to remove any grammar or spelling errors and avoid lengthy paragraphs and avoid jargon or overly technical language.

You may also want to use bullet points to make your letter easier to skim. Then, proofread your cover letter for clarity or ask a friend to proofread it for you.

Guide to Becoming a Better Writer
Tips for Simplifying Your Writing

Helpful Cover Letter Writing:

"In addition to my academic accomplishments, I gained valuable practical experience through internships at respected law firms.

Working alongside experienced attorneys, I assisted in providing legal support to clients. This hands-on experience helped me develop a deep understanding of client needs and enhanced my ability to effectively communicate complex legal concepts in a straightforward manner."

Unhelpful Cover Letter Writing:

"Furthermore, as a complement to my academic accomplishments, I have garnered invaluable practical experience through internships at esteemed law firms.

Throughout these placements, I actively collaborated with seasoned attorneys to conduct due diligence and furnish clients with comprehensive legal support. Notably, these experiences fostered a profound comprehension of client necessities, whilst honing my legal acumen to articulately convey intricate legal principles within a lucid and concise framework, adhering to applicable precedents and statutes of limitations."

Genuine Interest and Enthusiasm

Find ways to convey your passion for the role and how excited you are to contribute to the company you're applying to. At the same time, make sure your interest feels authentic and outline how it aligns with your career goals.

Your ultimate goal is an enthusiastic letter that feels honest and leaves a lasting positive impression.

Showing excitement in writing doesn't come naturally for everyone. A few tips that can help you boost the genuine enthusiasm in your letter:

Record audio of yourself speaking about the role, then use voice-to-text technology to transcribe and add these sections to your letter.
Choose your words carefully .
Write in active voice.

Helpful Cover Letter Tone:

“I am genuinely enthusiastic about the prospect of joining [Company/Organization Name] as an accountant. My combination of technical proficiency, eagerness to learn, and strong attention to detail make me an ideal candidate for this role. I am confident that my dedication, reliability, and passion for accounting will contribute to the continued success of your organization.”

Unhelpful Cover Letter Tone:

“Honestly, I can hardly contain my excitement when it comes to reconciliations, financial statement analysis, and tax regulations! Engaging in spirited discussions with professors and classmates has allowed me to foster an unbreakable bond with the fascinating world of accounting, and I'm positively bursting with enthusiasm at the prospect of applying my skills in a professional setting.”

Memorable Conclusion

End your cover letter on a strong note. Summarize your top qualifications, restate your interest in the position, and express your interest in future communication.

Then, thank your reader for their time and consideration and include your contact information for easy follow-up.

To make your conclusion memorable, think about what parts of your letter you‘d most like the hiring manager to keep top of mind. Then, consider your word choice and phrasing. If you’re feeling stuck, this list of ways to close an email can help.

Helpful Cover Letter Conclusion:

"Thank you for considering my application. I am excited about the opportunity to further discuss how my qualifications align with the needs of Greenpeace. Please feel free to contact me at your convenience to arrange an interview.

Together, let's make a lasting impact on our planet.

[Your Name]"

Unhelpful Cover Letter Conclusion:

"Thank you for considering my application. I look forward to the possibility of discussing my qualifications further and how I can contribute to Greenpeace's mission. Please feel free to contact me at your convenience to arrange an interview.

I’d like to add another stage to the job search: experimentation.

In today’s competitive landscape, it’s so easy to feel defeated, less-than-good-enough, or like giving up your job search.

But don’t let the process become so monotonous. Have fun discovering the qualitative data I’ve discussed here — then, have even more by getting creative with your cover letter composition.

I certainly can’t guarantee that every prospective employer will respond positively — or at all — to even the most unique, compelling cover letter. But the one that’s right for you will.

So, get inspired by these examples and templates. Write an incredible cover letter that shows the hiring team at your dream job exactly who you are.

Editor's note: This post was originally published in October 2020 and has been updated for comprehensiveness. This article was written by a human, but our team uses AI in our editorial process. Check out our full disclosure to learn more about how we use AI.

Don't forget to share this post!

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60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must .

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done.

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates.

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples

#1. career change cover letter example .

Here’s what this cover letter does right:

Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example

cover letter example for a recent graduate

Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish!

#3. Middle Management Cover Letter Example

Cover Letter Example for Middle Management

Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements.
Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job.
Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs.

#4. Business Manager Cover Letter Example

cover letter example for business manager

Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career.
Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through.
Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample.

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right:

Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail.
Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements.

#6. Senior Executive Cover Letter Example

cover letter example for senior executive

Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking.
Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.
Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression.

#7. Architect Cover Letter Example

Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time.
A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression.
Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example

Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.
Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right?
Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume .

#9. Consultant Cover Letter Example

Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements.
Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job.
Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

Cover Letter Example for Digital Marketing

Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template.
Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry.
Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example

Cover Letter Example for Graphic Designer

Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.
Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.
Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

Cover Letter Example for Administrative Assistant

Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter.
Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee.
Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression.

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing.
Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression.
Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability.

#14. Human Resources Cover Letter Example

Cover Letter Example for Human Resources

It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in.
Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better.
Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it.

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example

Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template.
Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length.
Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements.

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time.
Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention.
Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for.

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

Cover Letter Example for Information Technology

Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements.
Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are.
Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume.

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

Cover Letter Example for Real Estate Agent

Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager.
Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action.
Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication .

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles.
Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter.
Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job.

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

Cover Letter Example for Project Manager

Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data.
Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this.

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

Acting Cover Letter Examples
Accounting Cover Letter Examples
Administrative Assistant Cover Letter Examples
Architecture Cover Letter Examples
Attorney Cover Letter Examples
Barista Cover Letter Examples
Bartender Cover Letter Examples
Business Cover Letter Examples
Business Analyst Cover Letter Examples
College Student Cover Letter Examples
Computer Science Cover Letter Examples
Construction Cover Letter Examples
Consultant Cover Letter Examples
Customer Service Cover Letter Examples
Data Analyst Cover Letter Examples
Data Entry Cover Letter Examples
Dental Assistant Cover Letter Examples
Digital Marketing Cover Letter Examples
Elementary Teacher Cover Letter Examples
Engineering Cover Letter Examples
Executive Assistant Cover Letter Examples
Finance Cover Letter Examples
Graphic Design Cover Letter Examples
Healthcare Cover Letter Examples
Human Resources Cover Letter Examples
IT Cover Letter Examples
Law Cover Letter Examples
Management Cover Letter Examples
Marketing Cover Letter Examples
Mechanical Engineering Cover Letter Examples
Medical Assistant Cover Letter Examples
Nurse Practitioner Cover Letter Examples
Physician Cover Letter Examples
Project Manager Cover Letter Examples
Receptionist Cover Letter Examples
Retail Cover Letter Examples
Sales Cover Letter Examples
Social Work Cover Letter Examples
Software Engineer Cover Letter Examples
Substitute Teacher Cover Letter Examples
Teacher Assistant Cover Letter Examples
Team Leader Cover Letter Example

What is a Cover Letter?

A cover letter is a one-page document that you submit as part of your job application, alongside your resume .

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day.

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough.

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

Header - Input your contact information.
Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header.

Here’s what you want to include there:

Phone Number
Name of the hiring manager / their professional title
Name of the company you’re applying to

Optionally, you can also include the following:

Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter.

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

Dear [Department] Hiring Manager
Dear Hiring Manager
To whom it may concern
Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this:

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates.

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position.

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job.

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary .

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

What’s the company’s business model?
What’s the company's product or service? Have you used it?
What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter!

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
Thank the hiring manager for their time. After all, it never hurts to be polite.
Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible.

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

Best Regards,
Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included.

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos!

For an even more comprehensive guide on how to write an impactful cover letter , check out our article !

Cover Letter Writing Checklist

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter?

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action).

2. What are the 3 parts of a cover letter?

The three parts of a cover letter are:

The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph.
The sales pitch is usually the body of the cover letter.
The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by.

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles:

How to Write a Resume
Cover Letter Mistakes to Avoid at All Costs
Cover Letter Format (w/ Examples & Free Templates)

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Cover Letters

Crafting a great cover letter can set your application apart and help you get your foot in the door. But where to start? We've got tips, templates, and examples to get you going—from great opening lines to real samples that actually worked.

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Writing a covering letter

A covering letter highlights your relevant strengths and motivation for the job and organisation you are applying to, and markets you effectively by complementing your CV.

While there isn’t one way to write a covering letter there are some key things to consider to ensure you follow a logical structure and engage the employer in reading your letter.

Top tips for success

Make sure that your letter is clear, informative and professional-looking, so that the recruiter will want to go on and read your CV.

Keep to one page
If possible, address it to a named person : just call the organisation and ask, if it's not clear elsewhere
Set it out like a business letter, with addresses and date at the top
Check your spelling and grammar
Use the same font as your CV so that they look consistent
Consider addressing gaps in your CV or other areas you think might need explaining, for example, a retaken year or a health problem. Try to be brief and positive and if in doubt book an appointment with a careers consultant
Tailor your letter to each application and try to highlight skills and experience that are relevant to that specific job and employer (it’s obvious it’s a generic letter if you just change the organisation name!)
Give evidence for claims you make
Try not to start every sentence with ‘I’
Keep it concise and focused to encourage further reading of your letter and CV
Be professional rather than overly humorous or informal
Sell yourself : don’t underplay your skills or make negative comments about yourself
If you are sending your application by email , attach the CV and covering letter rather than typing it into the email body. The format of an email can change drastically depending on the system used by the employer.

Write in clear, concise English with a professional yet conversational tone. While you will need to support your claims with evidence, try not to drown the reader with details and avoid jargon they may not understand.

The exact content will depend on you and the job or course but it should include the content outlined below. Remember, you can vary the order of information to suit your style of writing, but make sure it reads logically.

Introduction

Introduce yourself (subject, year and where are you are studying) and explain why you are writing. If you are making a speculative enquiry about the possibility of a job, be clear about the type of work or opportunity you are asking for. If you are responding to an advert, say where you saw it.

Why this role, why this employer

The covering letter is where you should explain your interest and enthusiasm for an organisation and role. Say what attracts you to the kind of work involved, based on your knowledge of the duties and likely satisfactions. This will demonstrate your understanding of the opportunity and your motivation.

Show you’ve done your research into the organisation. Mention what you have done to find out more, e.g. online research or speaking with their staff at careers events, and explain how your skills and interests match the organisation’s values and culture. If possible, back this up by referring to relevant activities where you have demonstrated these interests.

When describing what attracts you to the organisation, make it specific and original, rather than repeating facts stated on their website. Note: If you could say the exact same things about a different organisation, then you have not been specific enough, and the employer will spot this.

Sometimes you won’t know who the employer is, e.g. if you are applying via a recruitment agency. In this case concentrate on the attractions of the role.

Why you are perfect for the job

Using the job description or person specification, describe your most relevant experiences as evidence of the employer’s requirements. This will help convince the employer you are the ideal candidate for this job. If there is no detailed job description, use careers information/job profiles which describe typical features of the work.

You can also use this careers information for a speculative application, as you can describe abilities and experience that you would expect them to be looking for given the nature of the opportunity that you are seeking.

While the CV is a brief summary of facts and your selling points, the covering letter is where you show exactly how and why you fit the opportunity and organisation you are applying to. So when describing your key examples don't repeat the information already in your CV. Instead, add more detail to make a stronger and compelling case.

Reiterate your enthusiasm to join the organisation and end with ‘I look forward to hearing from you’ or a similar statement. If appropriate, say when you are/are not available for interview. Ensure you sign off ‘Yours sincerely’ if writing to a named individual, and ‘Yours faithfully’ if you have not been able to find a named contact. Type your name, but also sign the letter if you are printing it out.

Dealing with 'difficult' issues / disclosing a disability

Covering letters also give you the chance to say more about any ‘difficult’ issues, for example weaker grades, lack of relevant experience, time gaps and health issues/disability. Use the letter to explain how you have coped with any setbacks and be sure to emphasise positive qualities that you have developed as a result, such as determination and persistence. Write positively about the experience, for example what you learnt from it, and what you have done to address the issue since then, if applicable.

If you have health-related issues or a disability, it is your decision whether to disclose this when writing your covering letter and there is further advice on this topic . You may wish to discuss this with an adviser.

Sample covering letters and resources

We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd.

CV with skills section and letter
CV and letter
CV with profile and letter
CV and letter for mature student
CV and letter for part-time work
CV and letter for part-time work (two sides)
CV and letter applying for science PhD

Active words for CVs and covering letters

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First Job Cover Letter Examples & Expert Tips · Resume.io
Use this First Job cover letter example to finish your application and get hired fast - no frustration, no guesswork. This cover letter example is specifically designed for First Job positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. 4.4.
How To Write an Entry-Level Cover Letter (With Examples)
1. Address your letter professionally. Because your cover letter will be part of your candidate portfolio, use a professional format to address the letter. Begin with your contact information written in the top left-hand corner. Your contact information should include your name, address, city, state and ZIP code, phone number and email address.
How To Write a Cover Letter (With Examples and Tips)
Middle paragraph (s) Closing paragraph. Letter ending and signature. Your cover letter should be one page long and use a simple, professional font, such as Arial or Helvetica, 10 to 12 points in size. Your letter should be left-aligned with single spacing and one-inch margins. Show Transcript.
How to Write a Cover Letter (Writing Guide with Examples)
If you're ready to jump in, follow these seven simple steps to make a cover letter that leaves a lasting impression on employers: 2. List your contact details. Underneath your name in your cover letter header, list the following contact information: Email address. Phone number. Mailing address (optional)
How to Write a Great Cover Letter in 2024 (+ Examples)
1. Personalization. Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role. 2.
How to Write A Cover Letter In 2022 (6 Tips And 3 Templates)
The cover letter is a tool to help introduce yourself in a memorable, personal way during a job application. A well-crafted cover letter goes over information on your resume and expands this information for the reader, taking them on a guided journey of some of your greatest career and life achievements.. Its purpose is to elaborate on the information contained in your resume while infusing ...
Write An Entry-Level Cover Letter (Examples, Tips & Template)
An entry-level cover letter is a cover letter that you write when you're applying for an entry-level job. As such, you will need to write an entry-level cover letter on these occasions: As a college senior on a job hunt. As a recent college graduate looking to land his first job. As a professional who has changed industries/career paths.
How to Write an Entry Level Cover Letter
Here are 4 steps to writing a cover letter for a job when you have little or no experience: 1. First Paragraph: Clearly introduce yourself. The first paragraph is your opportunity to make a strong first impression on the employer. This section should explain.
Entry-Level Cover Letter Examples, Tips & Writing Guide
3. Start Your Entry-Level Cover Letter with a Good Intro. Entry-Level Cover Letter First Sentence—Sample. 4. Add Achievements to Your Entry-Level Cover Letter. 5. End a Cover Letter for Entry-Level Jobs with a Call-To-Action. 6. Win Them Over With a Postscript at the End of Your Entry-Level Cover Letter.
How to Write a Cover Letter [Full Guide & Examples for 2024]
How to Write the Perfect Cover Letter #1. Choose the Right Cover Letter Template #2. Put Contact Information in the Header #3. Address the Hiring Manager #4. Write an Eye-Catching Introduction #5. Use the Cover Letter Body for Details #6. Wrap It Up and Sign It Cover Letter Writing Checklist 15 Cover Letter Tips 15+ Cover Letter Examples 5 ...
How to Start a Cover Letter: 30 Creative Opening Sentences
1. Avoid boring or overused openers. Recruiters have read cover letters that start with lines like "I'm excited to apply for the front-end engineering position," or "Your job posting on The Muse prompted me to…" so often they could wallpaper their homes with them. While those are OK and still acceptable, you'll have a better shot at ...
200+ Professional Cover Letter Examples for Job Seekers
Employer name. Company Name. Street address. City, State. Salutation. Dear [Hiring Manager's Name], Opening Paragraph (Introduction) Your cover letter opening should contain a self-introduction. Write about who you are, where your expertise lies, where you found the job posting, and why you want to apply for the job.
How to Write a Cover Letter (Examples and Tips)
Step 3: Address your cover letter to the hiring manager—preferably by name. The most traditional way to address a cover letter is to use the person's first and last name, including "Mr." or "Ms." (for example, "Dear Ms. Jane Smith" or just "Dear Ms. Smith").
How to Start a Cover Letter: Introduction Examples & Tips
12 winning ways to start your cover letter. Our sample cover letter introductions will help you learn how to open a cover letter in a way that stands out and boosts your chances of landing an interview. 1. Mention a contact within the company. If you were referred by a former coworker, classmate, or friend who's highly regarded in their ...
7 Powerful Ways To Start a Cover Letter (With Examples)
The headline on the image says, "Cover letter format" A woman sits at a table writing on a piece of paper. There's a simple cover letter represented by lines. On one side of the cover letter, there are labels for the sections of the cover letter. The labels are: 1. Date and contact information 2. Salutation/greeting 3. First, introduce yourself 4.
The 46 Best Cover Letter Examples: What They Got Right
6. The Cover Letter with H.E.A.R.T. HubSpot has a lot of H.E.A.R.T. — Humble, Empathetic, Adaptable, Remarkable, Transparent. Our Culture Code is the foundation of the company's culture, the driving force behind our mission to help millions grow better, and serves as the scaffolding for our hiring practices.
4 Cover Letter Examples + Tips on How to Write Yours
Whatever you decide to open with, make it memorable. 2. A clear pitch. Use the next few paragraphs of your cover letter to "hit them with the strongest results you have that are aligned with the opportunity," Godfred says. Ryan Kahn, Muse career coach and founder of The Hired Group, calls this your pitch.
The 11 Best Cover Letter Examples of 2024
1. The professional cover letter. In this great cover letter example, the applicant landed an IT project management job by proving they had the required project management skills and experience while providing highlights from their career: Include hard numbers in your cover letter to impress the employer.
How to write the perfect cover letter (With examples)
To start your cover letter, introduce yourself. This means including your full name, your specific interest in the position and the reasons you've chosen to apply. If you got a referral to the job from another party, ensure to mention this in the first paragraph. 2. Mention your skills and qualifications.
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Consultant Cover Letter Example #10. Digital Marketing Cover Letter Example #11. Graphic Designer Cover Letter Example #12. Administrative Assistant Cover Letter Example #13. Front Desk Cover Letter Example #14. Human Resources Cover Letter Example #15. Sales Agent Cover Letter Example #16.
Cover Letters
Cover letter tips, templates, and examples—from great opening lines to real samples that actually worked. Cover letter tips, templates, and examples—from great opening lines to real samples that actually worked. ... 5 Reasons You Should Write a Cover Letter—Even When the Job Description Says It's Optional Cover Letters. by Jaclyn ...
Writing a cover letter
Writing a cover letter may seem daunting, but with these tips and a bit of practice, you can create a great letter that showcases your strengths and sets you apart from other candidates. Remember, your cover letter is your chance to make a good first impression, so take the time to craft a thoughtful and personalised letter for each job ...
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Cover letter example Here is an example of a standard cover letter that you can use as a guide when applying for jobs: Joey Platt Austin, TX 555-180-9907 Joey.Platt@E_mail.com July 6, 2020 Dear Ms. Beasley, I am writing to apply for the hotel manager position at Palladium Suites in Austin, Texas. I have several years of experience in the hospitality and service industry, including managerial ...
Writing a covering letter
Sample covering letters and resources. We have a number of templates to help you write a covering letter and CV, but DO NOT just copy these. You need to use your judgment and create your own application, targeting it to the needs of the the job and employer. Make it personal so that it stands out from the crowd. CV with skills section and letter