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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

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Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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Writing an excellent cover letter: What is a cover letter?

A cover letter is an introductory letter addressed to a hiring manager in response to an advertised job by the hiring company. Typically, a job applicant writes the cover letter elaborating the skills, abilities, experiences, and other factors that would make him or her appropriate for a particular job. Most companies demand a resume be submitted with an application letter to expound on the applicant’s reasons for applying for the position. The main purpose of a cover letter is to express the reasons for applying for an available vacancy for the job. While many people overlook the importance of this document, it plays a primary role in convincing the employer to read the CV keenly and consider the applicant for the job. This is why applicants should strive to write a cover letter that sells their expertise.

A cover letter example - the required format

Here is an example of a cover letter that would be effective in convincing an employer:

Dear Sir/Madam,

I write to convey my interest in the position of a psychologist in your company, which was advertised through the print media. The description in the advertisement matches my skills, abilities, talents, and training. I have worked in a similar position at an international company, and I demonstrated proper professionalism and competence. My experience in working with children and youths as a psychologist qualifies me for this position. If all you need is a competent psychologist who will make noticeable changes in your organization, then I am the right person for the job.  

What is a letter of motivation, and when is it used?

A letter of interest is an introductory letter addressed to an organization that may not necessarily have a job available for the applicant. Writing a letter of interest communicates one’s desire to work with the target company if a chance arises. The synonym for this document is a letter of inquiry, which is composed with an intention to seek for opportunities of an internship, admission to a school or college, a volunteer position in an organization and so on. The applicant can write a letter of interest while in school or other duties. Unlike a cover letter, which is written in response to an available position, a letter of motivation only inquires if there is a job and expresses a desire to work with the company in future. Often, the organization should be related to the training of the applicant.

A motivation letter example that applicants can use

I would like to work with your company as an intern in web design starting January 2019. I am a student of computer science pursuing my degree at the University of Pretoria. My area of interest is web design and coding. I have exceptional skills and abilities in designing websites. Since your company deals with web design, I express my desire to join you in completing my coursework. I would also want to know if you have a web designer or if you would consider such a post in your organization in future. I would be glad to serve in such a position and use my skills to make a difference in your company.

Motivation letter vs cover letter: When to use each of them

The difference between a letter of interest and a cover letter ranges from their definition, their use, and contents. They are essential writings that could warrant a job seeker an opportunity to work with the desired organization. The major difference between a cover letter and a letter of interest is that the latter seeks to inquire about a possible position and express interest for the future. However, the former is a responsive writing to an available position. A perfect cover letter gives a clear demonstration of the job requirements of a specific company or employer. However, the letter of interest can be written any time irrespective of the availability of a job.

Writing effective applications

With the various types of application documents available, it is good to master the content of each one of them. It will not only secure your position and but reveal your professionalism and seriousness with work. Some of the application documents everyone should know how to writer entails:

• Cover letter
• Application letter
• Curriculum Vitae
• Letter of interest
• Personal statement

You could be wondering how to write a proper application document. Worry not: you can get the best cover builder from our platform to help you.

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What is the difference between a motivation letter and a cover letter.

1. what is a motivation letter, 2. what is a cover letter, the key differences between a motivation letter and a cover letter, 1. should i include a motivation letter if a cover letter is already required, 2. is it acceptable to use a cover letter template for job applications, 3. can i use the same cover letter for multiple job applications, 4. should i address a motivation letter to a specific person or committee, 5. what should i include in a motivation letter for a scholarship application, 6. can my cover letter be longer than one page, 7. should i mention my salary expectations in a cover letter, 8. how can i make my motivation letter stand out, 9. can i include personal anecdotes in my cover letter, 10. how important is a cover letter in the job application process, 11. is it necessary to include contact information in a cover letter, 12. should i mention my weaknesses in a motivation letter, 13. can i send a motivation letter as an email attachment, 14. is it acceptable to use bullet points in a cover letter, 15. can i include references in my cover letter, what is the difference between a motivation letter and a cover letter.

In today’s competitive job market, it is essential to make a strong impression right from the start. When applying for a position, you may be required to submit both a motivation letter and a cover letter. While these two documents might seem similar at first glance, they serve different purposes and have distinct characteristics. Understanding the disparities between a motivation letter and a cover letter is crucial to crafting an effective job application. So, let’s dive into the key differences and learn how to optimize each one for success.

A motivation letter, also known as a statement of purpose or personal statement, is typically used when applying for academic programs or scholarships, both at the undergraduate and graduate levels. This letter allows applicants to showcase their motivations, aspirations, and personal qualities that make them a suitable candidate for the specific program they are applying to.

A motivation letter provides insights into an individual’s goals, achievements, and life experiences that have shaped their desire to pursue a particular field of study. It is an opportunity for applicants to express their passion and demonstrate how their background aligns with the objectives of the program they are applying to.

A cover letter, on the other hand, is primarily used when applying for job opportunities. It is a formal letter that is sent alongside a resume or curriculum vitae (CV) to introduce yourself to potential employers and highlight relevant skills, experiences, and qualifications. A cover letter aims to persuade employers that you are the ideal candidate for the position and captures their attention to review your attached resume.

Cover letters allow job seekers to delve deeper into their professional background, highlighting specific achievements and experiences that are most relevant to the position they are applying for. It enables candidates to showcase their skills and attributes in a concise manner and explain how they can contribute to the company’s success.

Now that we have defined a motivation letter and a cover letter, let’s explore the key differences between the two:

1. Purpose: A motivation letter focuses on expressing personal motivations, goals, and achievements, specifically tailored towards academic programs or scholarships. Conversely, a cover letter emphasizes how your professional skills and experiences align with the requirements of a job.

2. Target audience: A motivation letter is typically addressed to academic institutions or scholarship committees, highlighting your academic potential and suitability for a specific program. A cover letter is directed towards potential employers, presenting your professional competencies and qualifications relevant to a job.

3. Tone and style: Motivation letters generally have a more personal, introspective tone, aiming to convey your passion for a subject, your personal growth, and your future aspirations. On the other hand, cover letters have a formal tone, adhering to professional writing conventions, and concisely presenting your professional achievements.

4. Content focus: Motivation letters highlight an individual’s personal qualities, academic achievements, extracurricular activities, and research experiences. In contrast, cover letters emphasize relevant professional experiences, skills, and qualifications that directly relate to the job requirements.

5. Length: Motivation letters are often longer than cover letters, as they allow more room for self-reflection and storytelling about personal experiences. Cover letters are typically shorter and more to the point, focusing on the most relevant aspects of your professional background.

Frequently Asked Questions (FAQs)

It is generally not necessary to include a motivation letter if a cover letter is explicitly requested for a job application. Motivation letters are more commonly used in an academic context or when applying for scholarships. However, if you feel that your personal motivations and aspirations are strongly aligned with the company’s mission, including a brief paragraph highlighting this in your cover letter might be beneficial.

Using a cover letter template as a starting point can be helpful, but it is important to customize it to reflect your own experiences, skills, and qualifications. Recruiters and hiring managers can easily spot generic or overly generic cover letters, so personalization is essential to stand out among the competition.

While it may be tempting to reuse the same cover letter for multiple job applications, it is generally not recommended. Tailoring your cover letter to each specific job opportunity allows you to showcase how your skills and experiences align with the requirements of that particular position. Customizing your cover letter demonstrates your genuine interest and effort to understand the company and position you are applying for.

Motivation letters in academic settings are often addressed to the admissions committee or a specific department. Researching the specific requirements of the program or scholarship you are applying to can help you identify the appropriate recipient(s) for your motivation letter. For job applications, it is recommended to address cover letters to the hiring manager, if the name is known. Otherwise, using a generic salutation such as “Dear Hiring Manager” is acceptable.

When writing a motivation letter for a scholarship application, you should include your academic achievements, personal development, extracurricular activities, and research experiences. Demonstrate how these aspects of your life have contributed to your passion for the subject or field of study and how receiving the scholarship support will enable you to further your academic and career aspirations.

Ideally, a cover letter should be concise, typically limited to one page. However, some industries or senior-level positions might require more detailed information, in which case extending the cover letter to a second page can be acceptable. Regardless, it is important to ensure that your cover letter is well-structured, focuses on the most essential information, and remains engaging for the reader.

It is generally not recommended to mention salary expectations in a cover letter, as this can be addressed during the later stages of the hiring process. Early discussions about salary expectations can sometimes deter employers from considering your application. Instead, focus on highlighting your skills and qualifications that make you a strong fit for the job, and negotiate salary when you are further along in the hiring process.

To make your motivation letter stand out, focus on telling a compelling story about your personal journey and how it led you to this academic opportunity. Share specific examples of challenges you have overcome, highlight relevant experiences that demonstrate your commitment and passion for the field, and explain how the program or scholarship aligns perfectly with your future goals. Use descriptive language, showcase your uniqueness, be sincere, and ensure your letter is well-structured and error-free.

Including personal anecdotes in your cover letter can be a powerful way to engage the reader and make your application memorable. However, it is important to strike a balance and ensure that the anecdotes you include are directly relevant to the position you are applying for. Choose anecdotes that highlight your skills, problem-solving abilities, and achievements in a professional context.

While it varies across industries and companies, a cover letter is still considered an important component of a job application. It provides an additional opportunity for candidates to showcase their qualifications and demonstrate their interest in the specific position and company. Many hiring managers appreciate the effort put into crafting a well-written cover letter and rely on it to evaluate a candidate’s communication skills and attention to detail.

Including your contact information in a cover letter is not essential since it should already be present in your resume or CV, which is typically attached alongside the cover letter. However, it can be useful to reiterate your phone number and email address in the closing paragraph of the cover letter, ensuring that the employer can easily contact you if needed.

While it is important to be honest and transparent, a motivation letter generally focuses on showcasing your strengths and motivations rather than highlighting your weaknesses. By emphasizing your positive qualities and experiences, you can present yourself as a well-suited candidate for the academic program or scholarship. However, if you have faced specific challenges or overcome obstacles that are relevant to your story and align with the program’s objectives, you can briefly mention those experiences.

When applying for academic programs or scholarships, it is recommended to follow the specific instructions provided by the institution or organization. While some may request motivation letters as email attachments, others may prefer online application forms or specific document templates. Always review the application guidelines carefully to ensure that you submit your motivation letter in the appropriate format.

Cover letters traditionally follow a more narrative format rather than using bullet points. However, if you are applying for a position where concise, point-by-point information is essential, such as in technical or research-oriented fields, you can incorporate bullet points to highlight specific accomplishments or qualifications. Strike a balance between demonstrating your writing skills and conveying the necessary information in a clear and organized manner.

Generally, it is not necessary to include references in a cover letter. The purpose of a cover letter is to introduce yourself and highlight your qualifications, whereas references are typically provided at a later stage in the hiring process when requested by the employer. Save the space in your cover letter to focus on showcasing your skills, experiences, and motivations to make a strong impression and secure an interview opportunity.

In conclusion, a motivation letter and a cover letter differ in purpose, target audience, tone, content focus, and length. Understanding these key differences is vital to effectively tailor your application materials. By crafting a compelling motivation letter or cover letter that showcases your unique qualifications and motivations, you can increase your chances of standing out among other applicants and securing academic or professional opportunities.

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• How to Write a Motivation Letter in 2024: Full Guide, Tips & Template
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A perfectly written resume is enhanced with an articulate and personalized motivation letter. While some call this document a cover letter, its true intent is indeed to motivate the recipient into the action of contacting you for a job interview. This makes it different from a cover letter.

While a well-written letter of motivation can positively impact your job-seeking opportunities, a poorly written one can instantly disqualify you from candidacy. In the information below, we're going to teach you how to write a motivational letter. Our team of professional writers has drafted a motivation letter example for a job application for you to review.

So – if you're curious to discover what is a motivational letter and how to write them correctly, this article will serve as your guide. Let's get started.

What is a Motivational Letter?

There are many ways of articulating your qualifications for a job in your resume and in person. However, many professional positions and continuing education admissions are improved when the candidate submits a motivational letter.

The motivational letter is a single-page document drafted to serve as a closing argument or your opportunity to prove why you are the best candidate for a specific position. It's often submitted in conjunction with an application and/or resume. However, some situations will require an application letter to be submitted.

• Most letters of this sort are submitted to decision-makers vs. recruiters and support the following situations.
• You are applying for admission to a higher education program (including bachelor’s, master’s degree, graduate, and postgraduate).
• You are applying to work for a company serving in a leadership role.
• You are applying to work as a volunteer or intern for a non-profit, company, or other organization.

Why Motivation Letter Matters for Your Application

Here is an interesting question that many job or educational candidates ponder. What is the intent of the resume and cover letter? It's often assumed that these two documents are submitted as a requirement typically tossed out by the employer. And in some cases, they would be correct.

Suppose the information on your application does not improve their interest. In that case, a generic resume and cover letter without any supporting evidence or enhancements to your application will be useless.

On the other hand, the best motivational letter can be the game-changer you need to nudge your candidacy or college application by receiving that critical interview. Some of the key benefits of writing a motivational letter include:

• Helps You Stand Out: When your motivational letter is personalized, passionate, and convincing, it displays dedication, enthusiasm, attention to detail, and your personality.
• Improves The Decision-Making Process: When you are among a smaller pool of final candidates, the individual with a convincing motivational letter may head to the top of the list.
• Teaches You How to Communicate Effectively: Leaders in all industries are those who can clearly articulate their vision and direction. Learning to write a convincing motivation letter for a job or entrance to college provides an invaluable experience you'll use throughout your career.

What to Include in Your Letter of Motivation?

A solid motivation letter is accomplished through organization, format, and using the appropriate language. While choosing the right descriptive and convincing words to use in any letter is a challenge for most, one item that anyone can accomplish is ensuring all required elements are included.

Your primary goal is to capture the reader’s attention while explaining why you’re the perfect candidate. As such, a successful motivation letter will include five sections.

The Greeting : Attention to detail is a vital skill that can make or break your application. As the letter of motivation is a personalized and convincing cover letter, you should always know the company name or title of your recipient. The generic Dear Sir/Madam should be used in a cover letter – not a motivational one.

*Tip – if you don't know the recipient's name, address their job titles, such as Dear Admissions Director or Dear Hiring Manager.

Introduction:  This will be the first paragraph of your letter – and the best shot you have at capturing their attention. In the introduction, your primary goal is to introduce your candidacy, some of your key attributes, and what you will accomplish in the body of the letter. Consider this your opening argument if you were a lawyer in a courtroom.

Body:  This section allows you to sell the sizzle, not the steak. The body paragraph or multiple paragraphs is your chance to highlight your key work experience, accomplishments, skills, and interpersonal abilities that separate you from other candidates.

While you want to sound knowledgeable, confident, and able to eclipse any hurdle, you also have an excellent opportunity to showcase humility. In the body, be transparent about some of the common hurdles you may encounter – and how your skills and experience prepare you to accomplish career goals.

Closing:  This is your chance to seal the deal. In the final paragraph, reinforce your desire to retain the position you're applying for – mentioning it by name and specifically with the organization you are contacting. Express your gratitude for having the opportunity to apply, and finally, close it with a powerful and confident statement, such as "I look forward to working with you soon."

Signature:  Keep this simple – but it's always great to end a motivational letter with a potent closure. Most people will use the common phrase Sincerely Yours. While this will' work' – try to stand out by using the closing phrase, Kindest Regards – followed by your full legal name.

How to Write a Motivation Letter in 5 Simple Steps: Full 2024 Motivational Letter Guide

Like a strong resume, a good motivation letter takes time to craft. However, by following a proven process, you can mitigate several common mistakes found in most cover or motivational letters of interest.

Noted below is our five-step process that will save you time, ensure quality, and allow you to drive your message home. For purposes of demonstrations, we're going to assume that this candidate is writing these motivational or cover letter samples.

Step #1 – Create an Outline 

The best way to ensure all your essential items are included in your letter is to create an outline first. The outline should be formatted by section or broken down into a few primary sections. Here is what we'd recommend for an outline structure for a motivational letter.

Introduction:  In this section, list the key items you want to address, including the name of the position you're looking to retain, the name of the organization or company you're applying to, and a long-term goal that you hope to obtain after being accepted.

Body:  The body of your letter should be three distinct paragraphs. As such, we recommend creating three bullet points to help structure the flow of your letter. Here are a few points we think you should address in a motivational letter.

• The education or job experience you've completed to help prepare you for this application.
• What skills do you have that will permit you to succeed in this position.
• The hard work, life lessons, or interpersonal skills allow you to excel in this industry or combat any objectives.

Conclusion:  The final section of the outline is the conclusion. For the outline, make sure to include the following.

• Thank them for the opportunity to apply for the position (by name).
• Final point as to why you want this position.
• Remind them to contact you with any questions.

Step #2 – Create the Introduction Section

Once you have an outline and you've structured it in such a way to make the letter flow and tell a story from start to finish, it's time to start writing the letter. We'd recommend starting at the top. Take the information or bullet points you've mentioned in the outline, and simply write them in order. Don't focus too hard on picking the perfect words.

Step #3 – Create Each Paragraph of The Body and Conclusion 

After you have a rough introduction draft:

• Continue with the body of the letter.
• Again, use those specifics in the bullet points, and write them in an order that helps elevate the story.
• Complete this for each of the three paragraphs in the body of your letter.
• When you've finished the body, do the same with the conclusion.

By the end of this step, you should have a solid rough draft.

Step #4 – Start to Edit the Entire Document

Editing is not as complex as most assume. The key to editing any written piece of content is first defining the audience. What do they want to read, and how do they want those words structured? One way to start the editing process is to double-check to see if there are any required formatting elements that candidates for your position are supposed to follow.

Some organizations, especially professional educators and scholarships, often have a recommended template they want candidates to follow. Other businesses are open to creativity.

For example, suppose you're writing a letter to a hiring manager who was forwarded your resume and application by an assistant who perhaps pre-qualified you as a good candidate. In that case, you can assume they want to know why you're the best among others. This same concept applies to applying for college entrance or a scholarship.

The second step of editing is choosing the right action verbs and adjectives. An excellent resource for this is a thesaurus. If your initial edit includes multiple versions of the same word, use the thesaurus to select a different word that may amplify the point. A great tool that will help you with this is Grammarly.com . The tool will recommend more powerful replacement words if you upgrade to their premium membership.

Finally, once you've proofread your entire letter, are satisfied with its flow structure, and believe it proves a point, edit the complete document through Grammarly. Read the entire letter aloud multiple times – or have the word document read it.

Step 5 – Use a Cover Letter Template to Format the Document

The final step is to ensure that the letter is properly formatted. You can review samples and replicate them with standard word documents, but this is often more challenging than using a professional template.

When your letter is 100% ready to go, use the cover letter template and paste the information into the recommended sections. If you submit your resume along with this motivational letter, choose a template that matches the resume for the letter. This type of attention to detail showcases professionalism.

Motivation Letter vs. Personal Statement: What's the Difference?

A personal statement is essentially an introduction to yourself, skills, education, and interpersonal traits. A motivation latter takes those basics and explains how they are used to receive the position you're applying for and how that opportunity will elevate your career.

A motivation letter is very much recommended for candidates who are looking to enter a college or a specific program, such as an internship, graduate program, or entry-level leadership position. Your letter aims to explain how you'll use this entry position to elevate your career.

Motivation letter vs. cover letter: What's the difference?

It's easy to confuse this document with a standard cover letter. However, while the structure and format are essentially the same, the intent and content within are different in several ways.

• A cover letter is a simple introduction to your candidacy.
• A motivational letter makes an argument and introduces the resume as supporting evidence to prove your point.
• A cover letter is written with a matter-of-fact tone – while a motivational letter infuses passion, confidence, and a call to action.

3 Extra Tips for a Successful Letter of Motivation to Keep in Mind

Writing a motivational letter is challenging, even for a professional writer. However, by following the tips above, we firmly believe you'll have a better chance of creating an engaging and convincing document.

With that said, here are three extra tips to consider.

Tip #1 – Research Your Audience

Suppose you're going to stand out among the competition. In that case, you need to complete the due diligence to understand some facts about your intended audience. Find out who the decision-maker is and personalize the letter to them directly.

Tip #2 – Never Send a Generic Motivational Letter

This type of letter MUST be personalized for specific applications. Even if you're applying for the same position at multiple locations, take time to personalize some sections of the letter, such as contact information, details about their business, and why you'll fit in with their culture.

Tip #3 – Don't Be Afraid to Seek Help

When you're in the position to submit a motivational letter, it might be an excellent investment to have a professional writer help you with picking the proper phrasing, words, and structure. A professional resume writer and motivational letter writer can also infuse keywords, action verbs, and convincing descriptive terms.

Motivation Letter Template

A motivation letter template makes it easy to format the document professionally and quickly. We've created a downloadable and edible template that you can simply copy and paste your edited content into – to streamline the process of creating an engaging letter.

Insert Downloadable Editable Template

Need Help with Your Motivation Letter? Contact Us!

The team at CVMaker.com is staffed by experts in human resources with years of experience in reviewing and writing resumes, cover letters, and motivational content. Contact us today if you have read the article above and believe it makes sense to have a professional writer help create an engaging and convincing motivational letter. We'd be happy to help.

Final points on writing a motivation statement

As you're preparing to apply for scholarships, entrance into college, or that perfect internship and job, having an engaging and captivating letter of interest is a must-have – especially among a talented pool of other candidates.

• Always remember these necessary steps for writing a motivation statement or letter.
• Define your target audience. Make sure you know who will be reading your letter and write it to them.
• Create an outline to structure your letter into five paragraphs.
• Make sure to use the same font throughout the letter.
• Write the letter on plain white paper with black ink.
• Run your letter through Grammarly.com to ensure it's 100% accurate.

If you follow these tips above, you'll be better prepared to write a powerful motivation letter to help you gain that important interview and hopefully land that scholarship, program entrance, or job.

How long should a motivation letter be for a job?

Best practices for writing motivation letters suggest that it should be a single page. It should include five paragraphs, with a dedicated introduction, three supporting paragraphs, and a conclusion. If possible, you should format it like a professional letter and address it to the intended audience by name or title. Finally, a motivation letter should always be customized for each recipient.

What should you not write in a motivational letter?

Several items should not be included in a motivational letter. For starters, keep personal information out of your motivational letters – such as stories about medical conditions, legal issues, or other potentially uncomfortable topics of discussion. You should also emit too many examples of the same supporting argument. Make sure to also keep the content professional and on topic.

How do I write a motivation letter for a university admissions?

A motivation letter for a University admission should be written in a similar five-paragraph format. However, it's a good idea to contact the admissions office to ask them if they have requirements for submitting cover letters, resumes, or supporting documentation. Reviewing previous examples of University admission letters is strongly recommended.

How do I write a motivation letter for a scholarship?

A scholarship is often rewarded to a candidate with the best criteria but also showcases a spirit that the scholarship is targeted to reward. For example, some scholarships are awarded to candidates who have faced personal struggles or certain personal hurdles. As such, always write a scholarship letter to address the qualifications they are seeking.

Is a motivation letter an essay?

No. An essay is typically a longer formatted article that provides the journalistic who, what, where, why, and what format to answer a question or formulate an opinion. A motivation letter is closer to a cover letter for a resume. It explains who you are, what you're applying for, and why you're the best candidate for that job or position.

Is a motivational letter formal or informal?

Both. A motivational letter should be written with a professional – yet conversational tone that showcases some of your interpersonal skills or ability to communicate effectively. It should be written to tell a story, so the article 'reads' well. Using highly complex words might seem 'stuffy.' However, the best advice we can offer here is to write the letter to fit the recipient's tone.

How to start a motivation letter?

A motivational letter should always begin with addressing the letter to the recipient. It should follow a professional letter writing format, where you list the recipient's name and title, address, and location. You should then introduce the letter through a personal notation, such as Dear Dr. Jones vs. the standard To Whom it May Concern.

How long should a Ph.D. motivation letter be?

A Ph.D. motivation letter should follow the required standards the admissions office recommends. In most cases, they will provide an example of what they're looking for from applicants. However, if the school does not provide this information, it's best to use the five-paragraph methodology.

How do I write a motivation letter for an internship with no experience?

A motivation letter or an internship should focus on your skills, abilities, and extra-curricular activities. It's always a great idea to follow a similar introduction, body, and conclusion format for writing any letter of interest where you are seeking an internship. This is applicable whether you have experience or not. For those with experience, expand the letter to four or five paragraphs vs. three.

How to write a motivation letter for Study Abroad?

As you're looking to write a motivation letter to attend a study abroad program, consider the following tips. First, why are you wanting to study in another country? Second, what qualities do you have that will permit you to learn from this experience. Third, what do you hope to gain by studying abroad? And finally, is there any personal reason for choosing this particular country?

How to write a motivation letter for volunteer work?

A volunteer position is sometimes rewarded to limited candidates who fit the mold, culture, and climate of the organization seeking Help. As such, it's always recommended to write the letter in a way that matches the organization's language, keywords, and phrases often used.

META: A motivation letter helps convince decision makers to reward you that job, college entrance, or scholarship interview. Learn how to write one here.

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How do I write a professional motivation letter?

Writing a convincing motivation letter takes time, but it is a good exercise ​to practice for an interview! Read the tips and tricks below to get inspired by some important do's and don'ts for your letter.

First of all the words motivation letter, cover letter and application letter are often used interchangeably. They all mean the same thing. In this text, we will talk about motivation letter.

Why do I need a motivation letter?

Recruiters always start by reading your CV, your motivation letter is read afterwards. Your letter is meant as a supplement to your CV, for you to provide additional information about yourself, your motivation, knowledge, and skills. Therefore, avoid a repetition of your CV in your letter!  

Calling in reference to a vacancy

The first step to take is calling in reference to a vacancy. In the Netherlands, it is very common (read: a must!) to do so before you hand in your motivation letter. This phone call is usually meant to request additional information (which you can use in your letter) but is also a good way to establish a first means of contact with the employer and leave a first impression.  

Before calling make sure you are well prepared. You can do so by setting up a small phone script and preparing some smart questions you would like to get an answer to. To help you out, Student Career Services has set up such a script, including several example questions: 

Check the SCS Phonecall Script

Do’s and don’ts for writing a convincing motivation letter

• Do research! ​ 
• ​Do not use the same letter over and over– always customize it ​to your specific application 
• ​Make sure your letter is no longer than 1 page (3 to 4 paragraphs) 
• Refer to the phone call in your letter  
• Include only relevant information (each sentence should have a reason for being there)​ 
• Focus on most important factors mentioned in the vacancy text 
• Use a simple template​ 
• Pay attention to white space​ 
• Brief and clear sentences and use active language 
• Avoid starting each sentence with "I" 
• Ask a few friends or family members to review your letter before sending it 

Tip: Use ChatGPT to help you write a convincing letter. Make sure that you do not copy the text exactly but always rewrite it according to your person. Be careful with what you share in ChatGPT (no personal details) 

Example ChatGPT prompt: "I want to write a motivation letter for this job posting [the link to the job posting]. I am [age] years old and live in [city]. I have completed [name of education and possibly level] education. I have [number of years] years of work experience as [current and possibly previous job title]. My strengths are [name two or three qualities of yours]. Will you write this motivation letter for me? 

Student Career Services provides a useful motivation letter template which you can use as the basis for your own letter. 

Template motivation letter

Structure of a motivation letter

• Your name and contact details​
• Name and contact details of the organization
• ​Place and date
• Subject e.g.: Application for the position of…
• Salutation: Dear…
• Try to find out the name of the hiring manager so you can address your letter to a specific person to make it more personal
• Your opening paragraph should introduce yourself
• Briefly mention where you learned ​about the job opening (if you were referred by someone or ​found the job through a ​particular channel)
• Explain why you're applying for the job, including your excitement for the position and how the job aligns with your career goals
• Be sure to include the job title, the company's name, and what specifically draws you to the company

Example: I am writing to express my sincere interest in the Trainee Recruiter position at [Company Name], as advertised on LinkedIn. With a strong passion for matching people with jobs and a commitment to exceeding expectations, I am excited about the prospect of contributing to [Company Name]'s success in the Life Sciences industry.​

• Elaborate why you want to work for this company (what do you admire about the mission / vision of the organization, mention what you like about the product or services) 
• Make it clear why you are suitable for the job
• List your top qualifications and accomplishments. Tie them to the employer’s needs (job requirements)
• Use examples to explain why you are a good fit for the job according to the STAR method (describe a specific S ituation, your T ask, what A ction you took and what the R esult was)
• Include tangible results, e.g.: I received a 95% satisfaction score from clients​

Example: In my previous role as a [Your Previous Job Title], I was responsible for building and maintaining relationships with a diverse range of clients. Through proactive communication, I consistently exceeded targets, securing a 30% increase in client retention over a six-month period. My ability to establish strong connections allowed me to navigate challenges effectively, resulting in positive client feedback and referrals. ​

This experience has improved my relationship-building skills, and I am confident in my capacity to bring this valuable skill set to [Company Name] as a Trainee Recruiter.

• Reiterate your interest
• Indicate that you would like to be considered for an interview.

Example: Thank you for reviewing my application. I am excited about the prospect of actively contributing to [Company Name] achievements and embracing the challenges and learning opportunities inherent in the Trainee Recruiter role. I am eager to further discuss how my skills and passion align with [Company Name]’s goals during an interview.​

​ Sincerely,​

[Your Full Name]

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Motivational Letter Writing Guide + Examples for 2024

You’re about to apply for the job opportunity of your dreams.

You’ve worked hard, and you can’t wait to take the next step in your career.

All that’s left for you to do is write a motivational letter.

But writing a motivational letter can be nerve-wracking.

Two hours and three coffees in, you’ve scrolled through your Facebook newsfeed (twice), watched one episode of the last season of Game of Thrones, sent angry tweets to its creators, and donated for the knee surgery of two dogs. 

You go back to your open Word doc, and all you’ve managed to write is, “This program seems like fun” or “I’ll totally be a great fit for your organization.”

Don’t worry! We’re here to help.

In this article, we’re going to cover:

• How to Write a Motivational Letter, Step-by-Step
• A Great Example of a Motivational Letter
• Useful Motivational Letter Tips

What Is a Motivational Letter?

A motivational letter, sometimes also called a letter of motivation, is a formal letter that you might have to submit when applying for an educational program or a job. Its goal is to show the hiring manager or admissions officer why you’re the perfect candidate for the position.

Motivational letters are typically submitted alongside your CV or resume . Unlike a cover letter, which gives practical examples of how your skills and experience match the opening, a motivational letter focuses more on your personality, interests, and motivation to apply.

When Do You Need a Motivational Letter?

A motivational letter is usually required when an organization wants to gauge your enthusiasm, cultural fit, and motivations for a particular opportunity.

There are a few situations when you might need to submit a motivational letter, such as:

• You’re applying for an educational program.
• You’re applying to work at a non-profit organization or mission-driven company.
• You’re applying for an internship in a competitive field.
• You’re applying for a volunteer position at a charity or non-government organization.
• You’re applying for a grant, fellowship, or some sort of scholarship .

No matter the situation, a motivational letter serves to express your distinct driving forces and convey your enthusiasm for that specific role, program, or opportunity. That’s why, done right, a motivational letter can convince the reader to go through your application in detail.

However, if the specific position doesn’t explicitly require a motivational letter or other written statement, you might be better off learning how to write a cover letter instead. Cover letters can be a great addition to your application and help you stand out from other candidates who are only relying on their resumes.

How to Write a Motivational Letter

Now that you know what a motivational letter is, it’s time to write your own.

Just follow the steps we’ve outlined, and you’ll be done in no time:

#1. Address Your Letter Appropriately

Your motivational letter should include a header with all the necessary contact details.

For starters, this means you should include your contact information , such as your full name, email address, phone number, and any other details that might be necessary for your application.

Additionally, you should include your intended audience’s contact details. Depending on where and what you’re applying for, this might be either a hiring manager or an admissions officer.

To establish a connection with the reader, include a personalized greeting instead of the generic “To Whom It May Concern.” To do that, you have to find out who the hiring manager or admissions officer is.

Start by doing a bit of research. Review the job listing, the program’s official page, or the application instructions. If you can’t find their name there, check the organization’s website and look for a staff directory.

Once you have their name, address your motivational letter professionally . We recommend using an identifier followed by their last name. But if you’re not sure about their title or gender, you can just use their full name, too. For example:

• Dear Mr. Smith,
• Dear Dr. Singh,
• Dear Cameron Smith,

Just avoid informal greetings like "Hey, John!" – your motivational letter is still meant to be a formal document.

#2. Stick to the Program Requirements

Writing a captivating motivational letter is all about showing the hiring manager or admissions officer how you meet the requirements for the position.

To help get the ball rolling as you start drafting your motivational letter, ask yourself: 

• What kind of applicants are usually admitted to the program? 
• How do you fulfill the requirements?

First, you need to know the exact program requirements and explain how your background and strengths align with the outlined criteria.

Comb through the details the organization has provided about the ideal skills, experiences, qualifications, or personal qualities they’re looking for in a candidate. Maybe they want someone proficient in data analysis , or they’re prioritizing candidates who are passionate about the industry.

Just remember –  you don’t have to highlight how you meet all the listed requirements if your application already includes a detailed academic CV . Just identify the top three to five requirements and give concrete examples of how you meet each.

Here’s an example:

Requirement: Minimum 2 years of volunteer experience

“I was a medical volunteer in Namibia for three years. It’s one of my most fulfilling adventures and transformative experiences so far since I am passionate about helping others. I believe it broadened my horizons and made me more resilient.”

#3. Align with Their Values

Your motivational letter should explain what drives you and show the reader how you share their organization’s values.

Take time to thoroughly research the organization , its culture, objectives, and driving forces. Find what resonates with your own beliefs and goals and mention it in your motivational letter.

But don’t just randomly sprinkle keywords into your letter. Instead, thoughtfully use your passion to build a narrative that shows how your values align with the institution’s mission. 

Be sure to give concrete examples. For instance, if the company values sustainability, you might want to share an anecdotal example, such as:

Values: Sustainability, Climate Action, Nature Conservation

I have a deep passion for nature conservation, and I have volunteered extensively with environmental organizations, especially in restoring local wetland habitats. I also practice eco-friendly habits in my professional life by advocating for reducing workplace waste and single-use plastics.

#4. Express Genuine Interest

Above all, your motivational letter should demonstrate that you really want to be there.

That said, there is a fine line between pleading and showing intelligent interest while also selling yourself. Generic statements can come across as insincere and unmotivated. Instead, write about what really attracted you to the opportunity.

Be as specific as possible and express your passion without necessarily begging them for a chance. For example:

• I would love to live in Aberdeen because I’m fascinated by Highlander culture, and I’m excited to dive into the city’s rich cultural heritage and vibrant community dedicated to the arts, music, and preserving Scottish traditions.
• It is my dream to be part of the Environmental Science Master's program because of its cutting-edge research in sustainable energy solutions and marine conservation efforts, which align with my passion for protecting our planet's ecosystems.

Specific examples and details show you've invested time learning about the organization, which helps your genuine passion shine through your motivational letter.

#5. Personalize It

While showcasing how you meet requirements is crucial, don't be afraid to let some of your personality and voice shine through.

Use descriptive adjectives to paint a fuller picture of who you are beyond just your credentials. Are you an endlessly curious, lifelong learner? A creative problem-solver? Passionate about how technological advancements can be used to increase sustainability?

Let your distinct character and values shine through to make your motivational letter more memorable and help differentiate you from other applicants. This can convey important soft skills and give the reader a glimpse of the person behind the qualifications.

Just make sure you’re still presenting a polished bit of personality and keeping it relevant to the opportunity. For example, if you’re applying for an MA in mathematics, don’t mention your passion for historical re-enactment.

Are you applying for an academic program? Learn how to write an academic personal statement here.

#6. Don’t Just Recap Your CV

Using your motivational letter to simply summarize your CV is a wasted opportunity. If the application requires a motivational letter, they’re looking to get to know you beyond the required stats and qualifications. 

The person reading your motivational letter is looking for the context around your motivations, passions, and aspirations. So, instead of just listing credentials, expand on the driving forces behind your experiences and decisions.

If you’re applying for a master's program, for example, mention your relevant undergraduate coursework, but also explain what sparked your interest in this specialization and why this path is personally meaningful. So, if you’re a History undergrad, elaborate on how volunteering at the archaeology museum made you pursue a graduate degree in Museum Studies and Curatorship.

Here’s a practical example of how that might look:

As a History undergraduate, my passion for preserving and sharing our cultural narratives was sparked by a semester-long museum internship. Working alongside curators as they brought ancient artifacts and stories to life through compelling exhibits opened my eyes to the vital role museums play in education and connecting communities to their roots.

This experience solidified my drive to pursue museum studies at the graduate level, where I can develop professional expertise in responsible collection stewardship, thoughtful exhibition development, and engaging public programming that keeps our shared histories vibrant and accessible for all.

Getting your documents ready for that application? Learn how to write a resume with our detailed guide.

#7. Convey Your Ambitions

Your motivational letter should express your ambitions and aspirations just as much as your relevant achievements . Admissions committees and employers who ask for motivational letters want to clearly understand both your goals and how this opportunity aligns with them.

Share your vision for how you plan to apply the knowledge, essential skills, or experience you'll gain. If it's a job, explain how it will prepare you for further career growth and impact in that field. For an academic program, discuss how you aim to contribute to cutting-edge research or become a leader and mentor.

Don't be afraid to think big - motivated candidates often have big goals of driving innovation, making a difference, or pushing boundaries in their discipline. Just make sure your aspirations are realistic and show that you have a plan and are truly invested in this path for the long term.

Here’s an example of how you can convey your ambitions in your motivational letter:

My long-term goal is to become a leader in sustainable urban design and planning that seamlessly integrates green infrastructure into the built environment. This master's program will equip me with the interdisciplinary skills to develop eco-friendly architectural solutions and climate-resilient city policies that prioritize environmental conservation alongside economic growth and social equity.

#8. Don’t Lie

One of the biggest mistakes you could make while writing your motivational letter is lying.

If you write anything remotely false, the reader will likely sense it. When you lie, you’re likely to unconsciously exaggerate your feelings and ideas. If you tell a fake story or inflate your excitement or achievements, you won’t get anywhere.

Your dishonesty is likely to be exposed and severely damage your credibility, leading to an immediate rejection.

Honesty and integrity are essential to writing an effective motivational letter. The goal of this document is to truly reflect who you are, why you’re the best match for this opportunity, and what you hope to achieve.

Don’t worry if you think your life so far just isn’t impressive enough to write a captivating story. No matter where you’re coming from, you can show the reader your unique perspective, personal growth, and unwavering determination to pursue your passions.

#9. Use a Motivational Letter Template

If you want your motivational letter to make a striking first impression, presentation matters.

A basic black-and-white document from a text editor will hardly stand out. Instead, try one of our professionally designed motivational letter templates for an attention-grabbing solution!

Novoresume offers modern, eye-catching templates that can give your motivational letter a polished look. You can even use the resume builder to match your motivational letter to one of our sleek resume templates for a coherent application.

Save precious time on formatting and create a visually flawless application in no time!

How to Structure a Motivational Letter

You’ve got the gist of how to write a motivational letter down, but it’s just as important to know how to structure it.

If your motivational letter is a messy, haphazard series of unrelated paragraphs, it simply won’t make the cut. You need your motivational letter to tell a coherent story, and this is where the structure comes in.

The whole process will probably require a few drafts until you get to the perfect, polished motivational letter. You might have to move around paragraphs or sentences until you have the ideal story that compliments your application, so don’t worry if you don’t get it right the first time.

Let’s look at what each motivational letter looks like and includes:

#1. Contact Details

Start by adding all the relevant contact information at the top of your motivational letter.

Here’s what to include:

• Full Name. Place your first and last name at the top of the page.
• Professional Title. Match your professional title to the specific position you're aiming for. E.g.: if you’re applying for a Ph.D., write “Ph.D. candidate”.
• Email Address. Include a professional and straightforward email address. We recommend sticking to something that combines your first and last name.
• Phone Number. Include your phone number and add the dialing code in front if you’re applying overseas.
• Location. Adding your city and state/country is more than enough.
• Relevant Links. Optionally, you can include links to any relevant websites or social media profiles, such as a portfolio, a blog, a LinkedIn profile , etc.

Then, add the contact information of the admissions officer or hiring manager reading your motivational letter, such as:

• Organization’s Name. Start with the name of the organization to which you're sending your application.
• Recipient’s Name. If possible, find the name of the exact person who's going to be viewing your application, such as the hiring manager or the admissions officer for the department you're interested in. Check the organization’s website to get a head start.
• Recipient’s Title. Always address the reader professionally. For example, if they’re a professor or doctor in their field, use the appropriate identifier.
• Location. Provide the exact address of the organization you’re applying to. Include the city, state, country, and street number, and even specify the building if necessary.

#2. Introduction

Begin your motivational letter with a strong introduction.

The first few sentences need to be attention-grabbing – do this through a short, engaging pitch about yourself and why you are applying.

Here’s what you can include:

• A summary of who you are and what you do.
• Details about what you’re applying for and where.
• A prelude to the bulk of your motivational letter.

Remember - this part only needs to include the general reasons behind your application, since you’ll have the opportunity to make a deep dive later on in the body of your motivational letter.

Let’s look at an example of what your introduction could look like:

Dear Dr. Octavio,

My name is Jane Doe, and I would like to express my interest in applying for the Ph.D. Robotics program at Columbia University. I’ve always dreamed of becoming a robotics engineer and contributing to advancement in the field, and I believe that a Ph.D. in Robotics from this university would set me miles ahead of reaching my goal.

The body of your motivational letter is where you get to really sell yourself.

It’s also where the bulk of your text is going to be, so it determines your motivational letter as a whole.

There are two things you should keep in mind when writing this section of your motivational letter: the paragraph structure and the paragraph contents.

Generally, there are two main paragraph-based structures for your motivational letter.

First is the classic, three-main-paragraph structure, where each paragraph accounts for your introduction, body, and conclusion. If you’re using a storytelling approach for your motivational letter, we recommend sticking to this one.

However, if you want to be more factual and to the point, we recommend trying the seven-paragraph structure. It divides the main body of your motivational letter into smaller paragraphs according to your main points, where each discusses a specific achievement, experience, or aspiration.

Use the body of your motivational letter to mention the stories behind your achievements, essential skills , and passion for whatever you’re applying for.

This is the right place to be as detailed and factual as possible. Give concrete examples of what motivated you to apply for this position, and show how that directly relates to what the organization is looking for in a candidate.

Here are some sentences you can paraphrase and use to help you write the body of your motivational letter:

• My passion for [field] started when [experience] . 
• I want to [join this organization] because [ motivation] . 
• I have been part of [relevant organization or field] for [amount of time] . It’s the best thing for me because [reason] .
• I remember once when I [experience] , which made me realize that I [gained interest in the specific field] .
• [Organization or program] resonates with me because [specific reason] .
• What distinguishes me from my peers is [something you’re proud of] .

Let’s look at a brief example of how this is put into practice.

I developed my passion for digital marketing during my internship at XYZ Inc. Working for a small startup allowed me to gain surface-level experience in most digital marketing channels. Now, I would like to deep-dive and gain advanced know-how by attending the Buffalo College Marketing program.

#4. Conclusion

After finishing the body of your motivational letter, it’s time to wrap it up and send it in.

Use this section to briefly summarize your main points and remind the reader why you’d be a great fit for the organization or program you’re interested in.

Then, mention your overarching career goal and how that aligns with their organization’s mission.

Finally, thank the reader for their time and sign off on your motivational letter. Here’s an example:

Therefore, I believe that my strong academic foundation in environmental studies and hands-on fieldwork experience are qualifications that position me to make outstanding contributions to your master's program. I believe that the knowledge I gain in the Sustainability and International Relations program will play a pivotal role in my mission of shaping innovative policies and scientific solutions to combat climate change and protect our planet's biodiversity for future generations.

Thank you for considering my application. I look forward to the opportunity to join UCLA in the fall semester.

George Maxton

How to Format a Motivational Letter

Always review your motivation letter carefully and stick to any stated requirements or guidelines for your application.

Organizations will sometimes include formatting specifications, like word count or page limits, or even questions they want you to answer in your motivational letter.

If you’re writing a motivational letter for an academic program, you can usually find this information on the admissions requirements webpage or within the provided application materials. 

For job applications, these details are usually listed on the job ad or in the company's job application portal.

Always follow these rules exactly as stated. Going off script could get your application immediately rejected since it shows you’re either not attentive or you’re not taking the opportunity seriously.

If, on the other hand, there aren’t any guidelines for your motivational letter, we recommend you follow these tips:

• Keep your motivational letter one page long.
• Use a clear structure with concise paragraphs to make your letter easy to skim.
• Choose a professional font like Lora or Roboto and make sure it’s sized 11-12 pt.
• Set your page margins to one inch on all sides so your page doesn’t look too cluttered or too empty.
• Include the date you wrote your motivational letter for an extra professional touch.
• Use powerful words and action verbs (“designed” and “conceptualized”) instead of cliched phrases (“helped with” and “managed”).
• Smoothly connect your thoughts through transition words.
• Proofread carefully for any spelling or grammatical errors.
• Include a professional closing line like "Sincerely" at the end of your text.
• Print your motivational letter out and sign it, or send it as a PDF to preserve your formatting.

Motivational Letter Example

Let’s look at an example of a great motivational letter for a Ph.D. program at Harvard University and go through just what this candidate does right:

The candidate’s letter to Harvard University’s Department of Political Science starts by addressing the person in charge of admissions for the Ph.D. program they’re interested in.

The general requirements for the Political Science program are:

• Being research inclined
• Having a demonstrated passion for politics
• Showing above-average performance during undergraduate studies 

The values of the university they’re applying to are integrity, education, respect, and accountability.

The candidate’s motivational letter is neatly divided into a total of five paragraphs, of which three make up the body of the text.

Here’s how they highlight their motivation:

• They know the history of the university and share the same values.
• They’re genuinely excited and passionate about the program and the school.
• They show what their qualifications are and how they’ll be a great fit for the program.
• They explain what they hope to achieve if they get the opportunity to study at Harvard.

Essentially, the candidate has listed all their qualifications through a personal story. After reading this letter, the admissions officer will feel like they know the candidate adequately, especially since they have communicated who they are by highlighting how they match everything the Ph.D. program is looking for in an applicant.

Need more inspiration? Check out our 60+ cover letter examples for different professions.

Key Takeaways

You’ve made it to the end of our guide!

Now, you know everything there is to know about motivational letters. We’re confident you’re a shoo-in for that position you have your sights set on!

But before we go, let’s quickly sum up what we’ve covered so far:

• A motivational letter is a formal document that’s usually required when applying for university admissions, a non-profit organization, or a volunteer position.
• Motivational letters are different from cover letters since they focus more on your interests, passions, and ambitions than on your skills and achievements.
• Generally, there are two ways to structure your motivational letter, depending on whether you want to tell a story or factually go through all the points that make you an ideal candidate.
• The introduction of your motivational letter should be brief and immediately grab the reader’s attention. Use it to tell them who you are and why you’re interested in applying for the specific opportunity.
• Always do your research on the specific program or organization. This can help you show genuine interest and convey your aspirations for the future in this field.
• Make your motivational letter stand out by using one of Novorésumé’s templates and giving the admissions officer or hiring manager a gorgeous first impression.

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Home Spotlight Free Motivation Letter Templates and Examples + How To Write

Free Motivation Letter Templates and Examples + How To Write

By: Stefan Petrov

When applying for a job, you want to show more than just knowledge and an abundance of skills to your future employers. You need to add a personal touch and the best way to do it is a well-written and engaging motivation letter.

Below we’ve got four different FREE motivation letter templates:

• Short motivation letter for job
• Internship motivation letter
• Scholarship motivation letter
• University motivation letter

In addition, you can see how to craft your own motivation letter below with the steps we’ve provided.

Table of Contents

Motivation letter for job application.

The job motivation letter below can be used for any job application in the hospitality industry or you can tweak it to suit your specific industry. Additionally, even though this one is for a Head Chef position , you can change it to make it more suitable for any other hospitality role, whether that’s Baker, Bartender or even Dishwasher.

Letter of motivation for job

Dear Chef [Name],

I am reaching out to convey my interest in the Head Chef position at [Establishment Name].

In my previous role, I was the Head Chef at Taste Symphony Hub. I led a dynamic culinary team and oversaw kitchen operations where we consistently delivered high-quality dishes. My commitment to excellence resulted in a 15% increase in positive reviews and increased customer satisfaction.

I am particularly drawn to joining your team at [Establishment Name] because of its reputation for culinary innovation and dedication to providing guests with a memorable dining experience.

Additionally, my leadership style fosters teamwork and creativity. It also encourages a commitment to maintaining the highest standards of food quality and presentation.

I’m most excited about the prospect of joining your renowned establishment and contributing to its stellar reputation and working with a talented team.

Thank you for considering my application.

Sincerely, [Your Name] [Your Contact Information]

Take this Motivation Letter template for free!

This is a probably the best motivational letter for job application example since it includes everything the hiring manager should know about you without wasting their time with unnecessary info.

Motivation Letter For Internship

The motivation letter example below is suitable if you’re applying for an internship and you want to make an impression on the hiring manager or the establishment’s owner.

Dear [Hiring Manager], I am writing to express my interest in the Marketing Internship position at [Company Name], as advertised on your website. I am a sophomore Marketing major at [University Name]. I am eager to apply my academic background and knowledge in a dynamic and challenging internship environment. I have completed comprehensive coursework in marketing and digital marketing. I gained valuable insights and practical knowledge in market analysis, strategic planning and leveraging digital channels for effective promotional strategies. I am particularly drawn to joining your company and your team. This is due to its reputation for cutting-edge technologies and its commitment to excellence in the tech industry. I have actively sought practical experiences to complement my theoretical knowledge throughout my academic journey. Notably, I completed an internship with Brightldeas Marketing Agency. I successfully led a social media campaign that resulted in a 20% increase in online engagement. I am confident that an internship at [Company Name] would enhance my academic and professional growth. I am excited about the prospect of bringing my energy, skills and fresh perspectives to contribute to the success of your organization. Thank you for considering my application. Yours sincerely, [Your Name] [Your Contact Information]

Motivation Letter For University

The template below can be used if you’re sending a motivation letter to a university and you want to stand out from the rest of the applicants.

Dear [Hiring Manager], I am writing to express my sincere interest in pursuing a bachelor’s degree in Environmental Science at the University of [University Name]. My academic journey at Green Horizon High School has been marked by a profound affinity for subjects related to environmental science. I particularly excelled in Biology, Chemistry and Geography. Looking into the institution’s academic ethics, campus vibrancy, internship programs and post-graduate opportunities, I am convinced that this university is the ideal environment for me to further explore my academic interests and forge lasting connections. Whether I choose to pursue advanced studies or embark on a career path, the array of research-oriented courses and the availability of diverse internship opportunities present at the university will undoubtedly prepare me for success in my future endeavors. I am enthusiastic about leveraging the knowledge and experiences gained at the University of EcoSphere. I want to use them as a foundation for a fulfilling life and career dedicated to preserving the environment. Thank you for considering my application. I am looking forward to hearing from you soon. Yours sincerely, [Your Name] [Your Contact Information]

Motivation Letter For Scholarship

The template below can serve as a scholarship motivation letter that will help you land that scholarship and set you up on a career path that will change your life forever.

Dear [Hiring Manager or Owner], I am [Your Name]. I am currently a dedicated undergraduate student at [University Name] where I am majoring in Environmental Science. I am reaching out to convey my sincere desire to apply for the EcoLeaders Scholarship at the [Company Name]. We share a common goal of deep commitment to environmental conservation and sustainability. I am particularly drawn to your company because of its reputation for supporting its students’ environmental causes. In addition to my academic achievements, I have actively sought opportunities to engage with environmental initiatives. I participated in the “Green Campus Initiative” and volunteered with local environmental organizations. I believe I would be a valuable addition to your scholarship program. I bring a strong academic background and a commitment to making a positive impact in the field of environmental science. I am enthusiastic about the opportunity to become a recipient of the EcoLeaders Scholarship at [Company Name] and further contribute to environmental sustainability. Thank you for considering my application. Yours sincerely, [Your Name] [Your Contact Information] oysterlink

What Is a Motivation Letter?

A motivation letter, also called a motivational letter, is a succinct one-page document that outlines why you are the ideal candidate for a particular role, such as a job, educational program, internship or volunteer opportunity.

You’ll typically attach this letter to your CV when applying for various jobs or other opportunities.

It serves as a personal statement of your motivations and intentions. The focus is on showcasing your enthusiasm and commitment beyond what’s listed on your resume.

It is an opportunity to emphasize the personal elements that make you a standout candidate.

Motivation Letter vs. Cover Letter

While both motivation letters and cover letters serve the purpose of introducing yourself in a job application, there are some key differences between the two:

Motivation Letter:

• Focus on personal motivations
• Explores values and goals
• Provides a personal story

Cover Letter:

• Highlights professional qualifications
• Concise and formal
• Addresses specific job requirements

How To Write a Motivation Letter For a Job

Writing motivational letters that leave a positive impression should be well structured. This involves knowing what to include and what not to include in it.

Let’s break down this process to reveal its essential elements:

• Contact details

Introduction

1. contact details.

In this section, you will want to include the following information:

• Academic degree (if applicable)
• Telephone number
• Email address
• Links to relevant social accounts such as your LinkedIn profile

2. Introduction

Begin with a professional greeting and clearly state the purpose of your letter.

It’s best if you know the exact contact person/hiring manager you are talking to and address them by their name right from the start. This shows you’ve done your research and helps you establish a more personalized connection.

In essence, your introduction should answer the following questions:

• What position are you applying for?
• What fuels your interest in joining the team for this job?
• What are you bringing to the organization (your skills and qualities)?
• Why are you the right person for the job?

Use clear, concise language and focus on essential details only.

The body of motivation letters is an extension of your introduction. It usually consists of two or three paragraphs.

The paragraphs convey your enthusiasm for the job and highlight your qualifications.

Why you want the job:

• Express your genuine interest in the position and the company
• Highlight specific aspects you like about the company, such as its values, mission or work culture
• Explain how the job aligns with your career goals and plans

What you can do:

• Showcase your skills and qualifications relevant to the job
• Provide real-life examples of past experiences and achievements
• Use metrics or specific details to add credibility to your statements

Passion and value proposition:

• Convey your passion for the role and the industry
• Discuss how your unique qualities and values align with the company’s mission
• Reinforce your commitment to contributing to the success and growth of the company

Remember to be concise, factual and persuasive. Use clear examples to illustrate your points and show why you are the perfect candidate for the job.

4. Conclusion

In the conclusion of your motivation letter, you want to summarize your key points. This is where you voice your gratitude and leave a positive final impression.

Include the following:

• Briefly recap why you are excited about the job and how it aligns with your career goals
• Thank the reader for considering your application
• Express appreciation for the chance to be part of the selection process
• Reaffirm your excitement about the opportunity and the prospect of contributing to the company’s success
• Politely invite the reader to contact you for further discussion or clarification
• Use a formal closing salutation such as “Sincerely” or “Best Regards”
• Sign off with your full name

Remember to keep this section brief and positive, leaving the reader with a favorable impression of your candidacy. You can use one of the above example of motivation letter templates if you’re not confident in crafting your own letter.

What Not to Include in Your Motivational Letter

When writing a motivation letter, there are common mistakes you should avoid.

• Try to resist the urge to emphasize your weaknesses. While honesty is a valuable trait to have, the motivation letter is the opportunity to showcase your strengths.
• Keep your language straightforward and concise. Avoid using fluff words or overly elaborate sentences.
• Keep away from statements like “I feel extremely passionate.” Instead, mention a specific event or project you have been a part of. This showcases the genuine depth of your enthusiasm for a subject or field.
• Apply the “ So what? ” rule. Ask yourself, ‘ So what does this add to my candidacy?’ If the information doesn’t directly strengthen your case or highlight relevant skills, consider excluding it.

What is the Best Format of a Motivational Letter?

The best motivation letter is formatted in a professional manner. It should be well-organized and tailored to the specific job or program.

Here is the recommended structure of a motivational letter you should follow:

The header is reserved for your personal info, including:

• Your Address (Street, City, State, Zip Code)
• Email Address
• Phone Number
• Links to your relevant social accounts

Don’t forget to include the correct date following the Month-Day-Year US format :

• “January 15, 2024”

Recipient’s Information

Include the recipient’s relevant information, such as:

• Recipient’s Name
• Recipient’s Title (if applicable)
• Company Name (if applicable)

Start with a formal greeting, such as:

• “Dear [Mr./Ms.] [Last Name],” “Esteemed [Mr./Ms.] [Last Name],”

Here’s what you should write in your motivation letter intro:

• The position or program you are applying for
• A brief expression of your enthusiasm for the opportunity

In the body part of your motivation letter, include the following:

• Explain why you are interested in the position or program
• Emphasize your genuine passion and connection
• Highlight relevant skills, experiences and achievements
• Show how your values and goals align with those of the company or program

The conclusion is where you should briefly summarize the whole purpose of your motivation letter. Here’s what to do:

• Summarize your main points
• Express gratitude for the opportunity
• Use a closing phrase such as “Sincerely” or “Thank you”
• Sign your full name at the bottom

It is also important how your motivation letter looks at first glance. So, pay attention to the following features:

• Consistency: Maintain a consistent font and formatting throughout the letter
• Length: Keep it concise, ideally one page
• Structure: Divide the text into smaller blocks for better readability

Key Takeaways

When you write a motivation letter, consider its purpose: revealing your personality and traits. Structure your motivation letters so they include your contact details, an introduction a body and a conclusion.

In the contact details section, provide essential information. Include your name, academic degree, address, phone number, email, and relevant social links. Start the introduction with a professional greeting. State your purpose and answer key questions briefly.

The body is an extension of your introduction. Your cover letter should consist of paragraphs expressing your genuine interest in the job. Showcase your skills and convey your passion and unique value proposition. Be concise, factual and persuasive.

Conclude your motivation letters by summarizing key points. Express gratitude and leave a positive final impression. Avoid emphasizing weaknesses, use straightforward language, and be specific about your passion.

For the format, ensure it is professional, well-organized and tailored to the specific job or academic program you’re applying for.

Keep the letter concise, ideally one page and maintain a consistent font and formatting throughout.

If you’re applying for a job interview, you can use the sample motivation letter for job application above to land that dream job you’ve always wanted.

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Written by Stefan Petrov

Editor and SEO Content Writer

With over 10 years of experience as a writer and editor, Stefan has worked in the automotive, IT, health and hospitality industries. Familiar with Google Search Console and other SEO tools like Ahrefs and Semrush, Stefan uses his experience to create content that’s visually appealing to the user but also ranks in the SERPs.

Reviewed by Stefan Stojanovic

Director of Recruitment, Talent Acquisition

Stefan has 8+ years of professional recruitment experience and over 6 years of experience in business development. Through his education and career development, he has mastered altruistic leadership skills. Being a talent acquisition specialist, he was the perfect person to review this article and give it his stamp of approval.

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role .

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? Impressing the hiring manager and making them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience .

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship . It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to say why you want the job and what makes you good at it. Split the body into 2 or 3 paragraphs, so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find that writing a resume and cover letter is a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application, it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you, and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

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Our suggestions enable you to obtain a compelling letter tailored to your profession quickly and easily.

Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is for an entry-level job for a candidate named Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so, remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances, whether you’re an entry-level employee or an experienced worker.

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The difference between cover letter, motivation letter and letter of interest

Have you ever thought about the different types of formal letter that exist in the world of… letters? Do you consider better understanding of the content, format, length and relevance of your next writing for a future job or university application? If the answers are yes, then prepare to learn more about the differences between three of the most confusing and problematic letters relevant to the educational and professional environments.

1. What is a cover letter?

2. What is a motivation letter?

3. What is a letter of interest?

What is a cover letter?

In the majority of cases, the cover letter is generally mistaken for being a synonym of a motivation letter. However, it contrasts notably upon a more detailed breakdown. And to start it off, did you know that one of the most distinguishing features of the cover letter is the often mandatory requirement for one? This is because cover letters are mainly used for job applications – where there is a need of a more convincing and personal document attached to the CV.

Furthermore, a cover letter can also be seen as an advertisement of your experiences, skills and possibilities, which is the reason why it also plays a decisive role in many professional outcomes. It allows more freedom for describing the motives behind your choice of a specific job position and ultimately, rewards with the opportunity of stepping out of the crowd with proof that you are the perfect candidate.

Finally, a strong cover letter is no longer than half a page containing personal details (address, name, e-mail, etc.) in the beginning and a strong statement with an expectation of a positive outcome as a conclusion. As for the middle, this is the space left for your most important accomplishments regarding relevant areas that you might want to point out – career experience, education, research or personal skills. To top it off, make sure to provide strong facts whenever possible, while keeping it clean and short. “Times New Roman” is a font you might want to consider set at  size 12 with a line spacing of 1.5 and justified text setting.

What is a motivation letter?

Up next, there is the motivation letter, that can show us some of the first actual differences as a strong example. Unlike the cover letter, here it is not possible to talk about any mandatory requirements as there is rather an optional pattern. To put it simply, a motivation letter is vastly used for university admission, which does not always include a compulsory preparation of such a writing.

Additionally, the main idea behind this type of letter is to provide with more insights and reasons behind a given study application, which is more or less the same story as in the cover letter. But then again, the length, styling and structure of content are entirely different, as the motivation letter focuses more on past study achievements and experiences that have led to inspiration for future new ones.

And with that being said, you would be nicely surprised to know that the MASTER and MORE editing team has previously prepared a dedicated article on how to write an outstanding motivation letter for your Masters ! It can provide a helping hand and a full explanation of the more complex nature of motivation letters, including excellent examples of how to implement study accomplishments, interests and ideas for the best impression in the eyes of the academic committees.

What is a letter of interest?

Lastly, we reach the waters of the final formal letter that we will be looking at today – the letter of interest. Unlike the other two, here we have no specific job position or study programme that the writing will be trying to revolve around. Instead, for a brief moment, imagine that there is a business company that you have always wanted to be a part of – either because of the field, income, professional development, or whatever other reason.

Well then, it would be quite disappointing to find out that there are currently no open job positions, right? No worries, that is exactly when the idea behind the letter of interest steps in; it allows an actual introduction to a prospective employer, that can lead to future employment given that your experience, talents and skills are some that are sought after.

Within the length of one page, a standard letter of interest illustrates contact information on the top, a brief story about your personal awareness and knowledge of the company, followed by a few self-marketing paragraphs and finally, a hopeful ending imposing a probability of receiving a phone call or being invited for an interview. Overall, there are many similarities reminding of the cover letter with the important clarification that letters of interest usually remain in a digital form since they get sent by e-mail or set visible on platforms such as LinkedIn.  

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Types of cover letters: a complete guide

A cover letter introduces you to potential employers, highlighting your suitability for the role. Getting it right can make a strong first impression, differentiate you from other candidates, and increase your chances of securing an interview.

Taralika crafts compelling narratives that illuminate modern hiring practices and HR technology trends.

A cover letter accompanies a candidate’s resume when applying for a job. It is a personal introduction to the hiring manager, highlighting relevant skills, experiences, and reasons for applying.

Unlike a resume, which provides a structured overview of the career history, a cover letter offers a narrative that can showcase a candidate’s personality and passion for the role. 

74% of recruitment decision-makers prefer to receive job applications that include cover letters apart from CVs. According to their findings, good cover letter examples are highly valued by employers, with many considering them crucial for explaining career objectives, motivations, and employment gaps.

Even if a cover letter is optional, over 75% of recruiters tend to give preference to candidates who attach a cover letter in the correct format along with their resume.

Types of cover letters

Before writing a cover letter, it is vital to go through the various types of cover letters accepted by different organizations, each catering to a different role or purpose: – 

• Application cover letter

The application cover letter responds to a specific job posting. It should be a basic cover letter tailored to the job description, highlighting how the candidate’s qualifications match the requirements. Using this letter can expand on the achievements listed in the resume and explain the person’s motivation for applying. 

• Prospecting cover letter

Also known as a cold-contact letter, a prospecting cover letter is used when you want to inquire about potential job openings at a company. This type of letter demonstrates a proactive approach and interest in the organization, even if there are no current vacancies. 

• Networking cover letter 

A networking cover letter is sent to contacts within the professional network to ask for job search advice or referrals. It’s a great way to leverage connections and uncover hidden job opportunities. The letter should mention the mutual contact and explain the candidate’s job search goals.

• Career change cover letter

If an individual is transitioning into a new career, a career change cover letter is perfect for them! It is a short cover letter highlighting examples from experiences in the current role and how they make a suitable candidate for the new role. This letter should also explain the reasons for the career shift and highlight any transferable skills.

• Referral cover letter

When someone within an organization refers a colleague for a position, it is generally in the form of a referral cover letter. Mentioning the referrer in your letter can immediately capture the hiring manager’s attention and add credibility to your application. 

• No experience cover letter 

A no experience cover letter is for those who lack direct work experience in the job they are applying for. An ideal no experience cover letter will contain examples emphasizing the candidate’s enthusiasm, willingness to learn, and any relevant skills or coursework that can compensate for the lack of professional experience.

Cover letter examples 

Checking out a few good cover letter examples is a great way to get a head start towards crafting the perfect cover letter. 

Also read: Top 3 Cover Letter Template Samples .

The cover letter examples for a job provide a clear understanding of how to format and phrase cover letters for different scenarios.

Tips for writing a good cover letter

According to the Business and Professional Communication Quarterly , 56% of employers prefer cover letters with job applications. Here are some useful tips on how to type a cover letter that will help you stand out amongst others:

Customize each letter

Statutory warning – generic cover letters are easily spotted and often disregarded! Tailor the cover letter to the specific job and company. While it may be cool to generate cover letter formats through an AI tool, it is crucial to personalize and write the main content of the cover letter. 

Use a professional format

Follow a standard cover letter format with your contact information, the employer’s contact details, a salutation, body paragraphs, and a closing. 

Be concise and focused

Keep your letter to one page and avoid unnecessary details. Stick to relevant points that highlight your suitability for the job. Workable has a list of short cover letter examples that you can check out here . 

Showcase your achievements

Unlike a resume, a cover letter has examples from a person’s real life, showcasing key abilities and accomplishments and how they’re suitable for the job. 

Also read : Rise above the crowds: how to stand out in a crowded market

Include a strong introduction

Your cover letter introduction should grab the reader’s attention and make them want to learn more about you. 

Proofread thoroughly

Ensure no grammatical or spelling errors. A clean error-free letter shows your attention to detail and professionalism.

A well-written cover letter can significantly boost a candidate’s chances of landing a job interview. 

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How to Write a Motivational Letter [Examples and Tips]

Writing a motivational letter can be a tough nut to crack. How do you make sure you don’t appear as a Generic Jane or Joe? 

With a well written motivational letter you’ll vastly improve your chances of getting invited to an interview or being accepted into your dream college. Read on to learn how to write your own motivation letter. 

In this article we will go through the following:

What is a motivation letter? 

How to write a motivation letter, motivation letter samples, tips for writing your motivation letter.

A motivation letter - also called a motivational letter or a letter of motivation - is a letter of introduction used for applications. It is usually accompanied by a resume or a CV . 

However, you should not confuse it with a traditional cover letter , which is only used for regular job applications to paid jobs. With a cover letter the goal is to highlight your achievements and skills in order to be considered for a paid position.

When to use a motivation letter

When should you use a motivation letter then? A motivation letter is used in these five situations: 

• When applying to a university or college (undergraduate, graduate, or postgraduate)
• When applying for a student programme
• When applying for a non-profit organization
• When applying for volunteer work 
• When applying for an internship

A motivation letter is not usually used when applying to paid positions. That’s where you would use your cover letter. 

Now that you know a little more about what a motivational letter is, and when to use it, it’s time to get your hands a little more dirty. It’s time to write a motivational letter. 

Like your cover letter you should divide your motivation letter into three parts. The first part consists of salutation and introduction. Next part is your story and motivation - this is the body of your motivation letter. Lastly is the third part, your call to action, where you wrap things up. 

We’ve split up the steps to write a motivation letter in to five steps below here. 

Step 1: Basic information

Let’s start with the easiest part - your basic information. This consists of your details such as name, title (if applicable), and contact information. Now add the details of the recipient (the person you’re addressing the letter to) and today’s date. 

Step 2: Salutation and introduction

The salutation is, although small, an important part of your motivation letter. It’s important to make it personal so ideally you should use either the reader’s first name or last name. 

You’ll also need to write an introduction that captures your reader’s attention to prompt them to read on. One way of doing so is by including a personal detail that intrigues the reader. You can also add an impressive achievement that is relevant.  

Dear Sally,

Your organization, Clown Care, has made a huge impact on my life since I from an early age learned about you and your work. Therefore it has always been a dream of mine to give back to an organization like Clown Care. 

You will want to hook the reader and make them interested in what you have to offer.

Step 3: Your story and motivation

The next step contains the body of your letter of motivation. This is where you need to sell yourself. You’ll want to expand it from your introduction to keep a natural flow. 

Divide your content into smaller sections. Each new topic you tell about will need its own section. This ensures that there is plenty of white space in your motivation letter so you don’t overwhelm your reader with one large blob of text. 

Example 

I am currently studying to become a nurse on the children's care unit. When I saw that you’re looking for volunteers I just knew that this was my chance to give something back to someone who has done so much for me and other kids in my situation. I am especially interested in the coordinator role as I think I would be able to make a real difference here.

When I was little (I think it started at around my 5th birthday) I was diagnosed with bone cancer. As a result I was in and out of hospitals for a very long period of my young life. One of the only positive memories I have from that time is the interaction between me, the other kids, and the hospital clown (I’m afraid I don’t remember her name anymore). 

Having had firsthand experience with being in a children’s hospital I learned how important it is to give the children some carefree moments with laughter and joy. Through my education towards becoming a nurse I am now even more convinced that laughter really is the best medicine. As a coordinator for the Clown Care organization I believe I would be able to help you direct your efforts in the best possible way. And I could use my knowledge from both my education and practical experience to the benefit of Clown Care.

Our applicant uses several compelling facts to make her point and to convince the reader why she would be a perfect match for the volunteer position. 

If you want to take this part a step further I can recommend that you check out the STAR method . With this method you’ll be able to create a structure where your skills and experiences are put into a context that allows the reader to know exactly what you can add to the organization.

Step 4: Call to action

The last part of your motivation letter is what marketers name the “call to action”. It means you leave your reader on a positive note and that your prompt them to contact you. 

In conclusion I feel I would be an asset for your organization and I hope you will consider me for the position. Please give me a call or an email so we can discuss further. I will look forward to hearing from you. 

Sarah Johnson

Step 5: Proofread your letter

The fifth and final step of your motivation letter is to proofread it. Making sure that your letter is flawless ensures that you appear professional and competent. 

• Correct spelling and grammar mistakes
• Weed out any awkward sentences
• Edit information that is repeated from your resume so your motivation letter only includes unique and new information 

It may be necessary to go through your letter more than once in order to make sure you’ve caught all small errors and typos. If time permits it, it’s a good idea to return to your motivation letter two days after completion as this will allow you to view it more objectively. If you feel insecure about your own skills as a proofreader (and it can be difficult to review your own work, trust me) you can ask a trusted friend or family member to go through your motivation letter for you. 

Below are some motivational letter samples for different situations. You can use these as a guide and inspiration for your own motivation letters. 

Volunteer work application

Text for motivation letter you can copy

Having had firsthand experience with being in a children’s hospital I learned how important it is to give the children some carefree moments with laughter and joy. Through my education towards becoming a nurse I am now even more convinced that laughter really is the best medicine. As a coordinator for the Clown Care organization I believe I would be able to help you direct your efforts in the best possible way. And I could use my knowledge from both my education and practical experience to the benefit of Clown Care. 

College application 

Dear Mr. Johnson,

My name is Caroline Fernandez, and I am a high school student at Chicago City High School with a keen interest in the STEM subjects. I am writing to you to apply for the Higher Mathematics and Physics degree at Chicago College.

I hope to become a particle physics scientist, so I would like to learn more about this particular field. I feel your course would help me understand mathematics and physics in such a degree that I would be able to pursue this goal. 

I love the way mathematics puts everything in a higher order and aligns the world. I believe I have a natural flair for both mathematics and physics as their purity really speaks to me. I am confident that I’ll be able to apply this flair to new projects at your school and thus increase my skills and knowledge with you. 

I have a profound respect for Chicago College’s reputation for both academic and sporting excellence. I appreciate the fact that yours is a school where there’s room for both passion in the classroom as well as outside it. As someone who is very social and engaged in several extracurricular activities, including the school band and lacrosse team, I feel my diverse interests would make me a great fit for your school.

Being able to study at your school would help me develop my skills within the STEM subjects while having fun at the same time. I am open to all the great experiences that life at Chicago College has to offer me and I will engage in the social life as much as my studies would permit. Thank you very much for considering my request.

Please send me an email or give me a call if you have any questions about my application. I will look forward to hearing from you. 

Caroline Fernandez

Internship application 

Dear Mrs. Peterson,

In addition to my resume I hereby send you my motivational letter to be considered for the internship at Boston Applications inc.. During my college years I have had some excellent achievements such as being elected as president of the student council two years in a row. I believe my experiences here will be of great benefit to your organization.  

In my three years at Boston College, I’ve completed a great deal of coursework on cutting-edge design trends and best practices, including Principles of User Experience Design and Mobile Application Design. I mastered and applied skills such as user journey mapping, application wireframing and designing software for a variety of mobile devices and operating systems.

In addition, I spent the past two semesters as the president of the student council where one of my main goals was to implement a charity to help families in need. I managed to arrange collection and donation of clothes, furniture, and food and then redistribute it to the families who applied for it. In order to succeed with this I created and launched an application that allows people in the community to locate nearby drop-off points and schedule pick-ups.

Next to my studies and volunteer work I also worked in the student library which taught me the importance of building a convenient and memorable consumer experience that aligns with the brand. It also helped me grow my skills in team collaboration, verbal communication and project leadership.

I believe I would make an excellent addition to your team and this internship would help me grow my real-world experience in the technology industry and help me further develop and refine my application design skills.

I look forward to hearing from you!

Mohammad Abadi

Now that you’ve read about motivational letters and seen some different takes on them, it’s time for you to give it a go. Before you start though, here are our best tips for writing a motivation letter. 

1. Keep it simple 

Some organizations will provide you with guidelines (see tip #3) and others won’t. If you don’t have any specific guidelines make sure you keep your motivation letter simple. Keep it to ½ to one page with a basic 11-12 point font like Arial or Calibri. 

Use everyday language that readers can easily understand and avoid slang or complex jargon. Writing short, active sentences is your best bet. 

2. Let your personality shine through

There is only one of you, so make sure that your unique personality shines through in your text. Write about your interests, feelings, and perspectives. This is an effective way of separating your letter from others. Use a natural voice just like you would if you were in the room talking to your reader. However, avoid using too much humor as this is easily misinterpreted. 

3. Follow guidelines provided by the organization

If the organization that you’re sending a motivational letter to has provided you with any guidelines make sure you follow them. This could involve formatting, length, and content guidelines. 

4. Focus on your strengths 

Write about how you can add value to the organization you’re applying for by focusing on your personal strengths. Writing about your strengths instead of your challenges and limitations will show you as a strong candidate.

Alright, let’s sum up what we’ve covered in this article: 

• Writing a motivational letter can be difficult, but if you follow our guide you get a head start
• A motivation letter is not the same as a cover letter - you only use it in certain situations and not for paid positions
• A motivation letter should include the same basic elements as a formal business letter
• Divide your motivation letter into different sections - avoid writing one big blob of text. Remember the white space
• Tell your story and motivation for seeking the position. Keep it simple yet personal

Although a motivation letter is not identical to a cover letter they both follow the same standards regarding layout and formatting. Want to create your own motivation letter? 

Create my motivation letter

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