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How to Create a Picture Collage in PowerPoint: Simple Guide

Picture collages are a wonderful way to capture memories, tell stories, or showcase a collection of images in a single, visually appealing format. Microsoft PowerPoint, known primarily for its presentation capabilities, also offers an excellent platform for creating stunning picture collages. The best part? You don’t need to be a design expert to make a professional-looking collage. With a few simple steps, you can create a collage that looks great and perfectly suits your needs. In this guide, we’ll walk you through the step-by-step process of creating a picture collage in PowerPoint. Whether you’re a beginner or looking to refine your skills, this tutorial is for you.

Step-by-Step Guide to Making a Picture Collage in PowerPoint

Step 1: open powerpoint and create a new slide.

Start by opening Microsoft PowerPoint. To create a new presentation, click on “File” in the top left corner and select “New”. Choose a blank presentation to have a clean slate for your collage.

Step 2: Insert a Blank Slide

Once your new presentation is open, insert a blank slide. You can do this by clicking on “New Slide” in the “Home” tab and selecting “Blank” from the dropdown menu. This gives you an empty canvas to work on your collage.

Step 3: Insert Pictures

Now, it’s time to add your pictures. Click on “Insert” in the top menu, then select “Pictures”. Choose “This Device” if your images are saved on your computer, or select “Online Pictures” if you want to use images from the web. Browse and select the images you want to include in your collage, then click “Insert”.

Step 4: Arrange the Pictures

After inserting your pictures, arrange them on the slide. You can resize and reposition each image by clicking and dragging the corners of the pictures. For precise alignment, use the gridlines and guides. To activate these, go to “View” and check “Guides” and “Gridlines”.

Step 5: Use Picture Tools for Enhancement

PowerPoint offers various picture tools to enhance your collage. Choose a picture to access the “Picture Format” tab. Here, you can adjust the brightness, contrast, and color of your images. You can also apply artistic effects and picture styles to make your collage more visually appealing.

Step 6: Add Shapes and Text

To add a creative touch, include shapes and text in your collage. Click on “Insert” and select “Shapes” to add elements like circles, rectangles, or arrows. For text, select “Text Box” from the “Insert” menu, click on the slide, and start typing. Customize the font, size, and color to match your collage’s theme.

Step 7: Grouping Elements

If you want to move multiple elements at once, group them. Hold down the “Shift” key and click on each item you want to group. Right-click on one of the selected items and choose “Group” from the context menu. This way, you can move or resize the group as a single unit.

Step 8: Save Your Collage

Once you’re satisfied with your collage, save your work. Click on “File” and then “Save As”. Choose a location on your computer, name your file, and select “PowerPoint Presentation” for the file type. If you want to save your collage as an image, select “JPEG” or “PNG” from the file type options.

Step 9: Export and Share

To share your collage, you can export it as an image or PDF. Click on “File”, then “Export”. Choose your desired format and click “Export”. You can now share your collage via email, social media, or print it out.

Tips for Creating an Impressive Picture Collage

• Choose a Theme: Select a theme for your collage to ensure a cohesive look. This could be based on color, occasion, or style.
• Use High-Quality Images: High-resolution images will make your collage look professional and polished.
• Balance and Symmetry: Arrange your pictures in a balanced way to create a pleasing visual effect. Symmetry often works well in collages.
• Consistent Borders: If you use borders around your images, keep them consistent in size and color to maintain a clean look.
• Play with Layers: Experiment with overlapping images and text to add depth and interest to your collage.

Additional Tips:

One of the exciting aspects of using PowerPoint for your collages is the availability of free professional PowerPoint templates online. Using templates can help you save time and spark design ideas. Whether you’re looking for a minimalist style, a vibrant theme, or something specific like a travel photo collage, there’s a template out there for you. Simply download a template, insert your pictures, and customize it to fit your vision.

Creating a picture collage in PowerPoint is a straightforward process that allows for a lot of creativity. By following these steps and utilizing PowerPoint’s robust features, you can design beautiful collages that capture and showcase your favorite memories or ideas. Don’t forget to explore free PowerPoint templates online to jumpstart your creativity. And if you’re eager to expand your collage-making skills, check out our guide on “ How to Make a Collage on Google Slides . ” So, gather your photos, open PowerPoint, and start creating your masterpiece today!

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Arockia Mary Amutha

Arockia Mary Amutha is a seasoned senior content writer at SlideEgg, bringing over four years of dedicated experience to the field. Her expertise in presentation tools like PowerPoint, Google Slides, and Canva shines through in her clear, concise, and professional writing style. With a passion for crafting engaging and insightful content, she specializes in creating detailed how-to guides, tutorials, and tips on presentation design that resonate with and empower readers.

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How to Open PowerPoint in Windows 10: A Simple Step-by-Step Guide

Opening PowerPoint in Windows 10 is straightforward and can be done in several ways. You can use the Start menu, search bar, desktop shortcut, or even a Run command. Here’s how to quickly get it done: simply click the Start menu, type "PowerPoint," and press Enter. For more detailed methods, keep reading.

How to Open PowerPoint in Windows 10

Opening PowerPoint in Windows 10 involves a few simple steps. Whether you’re using a shortcut or navigating through menus, this guide will help you get started.

Step 1: Click the Start Menu

Open the Start menu by clicking the Windows icon at the bottom-left corner of your screen.

The Start menu is your central hub for accessing programs and settings. Clicking the Windows icon will reveal a list of applications, including PowerPoint if it’s installed.

Step 2: Type "PowerPoint" in the Search Bar

Once the Start menu is open, start typing "PowerPoint" in the search bar.

The search bar is a powerful tool that quickly finds programs and files. As you type, Windows will narrow down the results, making it easy to spot PowerPoint.

Step 3: Select Microsoft PowerPoint

From the search results, click on Microsoft PowerPoint to open it.

Selecting PowerPoint from the search results will launch the application, bringing you directly to its main interface where you can start creating presentations.

Step 4: Use a Desktop Shortcut

Double-click the PowerPoint icon if you have a shortcut on your desktop.

A desktop shortcut is a quick way to access frequently used programs. If you don’t have one, you can create it by right-clicking the PowerPoint icon in the Start menu and selecting “Send to > Desktop (create shortcut).”

Step 5: Use the Run Command

Press Win + R to open the Run dialog, then type "powerpnt" and press Enter.

The Run command is useful for quickly opening applications and accessing system settings. Typing "powerpnt" in the Run dialog is a direct way to launch PowerPoint.

Once you’ve completed these steps, PowerPoint will open, and you’ll be ready to start working on your presentation.

Tips for Opening PowerPoint in Windows 10

• Pin to Start Menu : Right-click PowerPoint in the Start menu and select "Pin to Start" for easy access.
• Pin to Taskbar : Right-click the PowerPoint icon and choose "Pin to taskbar" to keep it within reach.
• Use Cortana : If you have Cortana enabled, you can say "Open PowerPoint" to launch the app.
• Keyboard Shortcut : After opening PowerPoint once, use Alt + Tab to switch to it quickly.
• Check Installation : If you can’t find PowerPoint, make sure it’s installed via the Microsoft Store or Office website.

Frequently Asked Questions

Is powerpoint included with windows 10.

No, PowerPoint is part of the Microsoft Office suite, which must be purchased separately or subscribed to via Microsoft 365.

Can I open PowerPoint files without PowerPoint?

Yes, you can use alternatives like Google Slides or PowerPoint Online to open and edit PowerPoint files.

How do I add a PowerPoint shortcut to my desktop?

Right-click PowerPoint in the Start menu, select "Send to," then "Desktop (create shortcut)."

Can I open PowerPoint through the command line?

Yes, open the Command Prompt and type "start powerpnt" to launch PowerPoint.

What do I do if PowerPoint won’t open?

Try restarting your computer or reinstalling PowerPoint from the Microsoft Store or Office website.

• Click the Start Menu.
• Type "PowerPoint" in the Search Bar.
• Select Microsoft PowerPoint.
• Use a Desktop Shortcut.
• Use the Run Command.

Opening PowerPoint in Windows 10 is a breeze once you know where to look. From the Start menu to desktop shortcuts, there are several methods to get you started on your presentation journey. By following the steps outlined above, you can easily access PowerPoint and dive straight into your work.

Taking advantage of the tips provided can make the process even smoother, ensuring you can find and open PowerPoint quickly and efficiently. If you encounter any issues, revisit the FAQs for helpful solutions.

Whether you’re a student preparing for a school project or a professional crafting a business presentation, knowing how to open PowerPoint seamlessly is a valuable skill. Now that you have this knowledge, why not explore more about what PowerPoint can do? Happy presenting!

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.

Read his full bio here .

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How to Create Interactive Polls and Surveys in PowerPoint Using Microsoft Forms

In today’s digital age, making your presentations more engaging and interactive is crucial. It is actually the most important aspect. You must be able to get your audience involved, whether you’re teaching a class or leading a team meeting. This approach will make your presentation unique, effective, and memorable.

I know what you’re thinking: ‘How can I achieve this creatively?’ The answer is by using interactive polls and surveys directly in your PowerPoint slides with Microsoft Forms.

Imagine you’re presenting a new project to your team and want quick feedback on the proposal. Or maybe you’re teaching a workshop and want to check participants’ understanding right away. By adding polls and surveys to your presentation, you can create a two-way conversation with your audience, making your sessions more engaging and interactive.

This article will walk you through how to create and add interactive polls and surveys to your PowerPoint presentations using Microsoft Forms. Ready to make your presentations more fun and engaging? Let’s get started and see how easy it is!

Step 1: Open Your PowerPoint Presentation

Start by opening the PowerPoint presentation where you want to include a poll or survey. Navigate to the slide where you plan to add the interactive element.

Step 2: Access Microsoft Forms

Go to the “Insert” tab on the ribbon at the top of your PowerPoint window. Here, you’ll find various options for adding content to your slide. Look for the “Forms” option to start integrating Microsoft Forms into your presentation.

Step 3: Create a New Poll or Survey

Click on the “Forms” button, and a pane will appear on the right side of your screen. You can either choose an existing form or create a new one. To create a new poll or survey, select “New Form.”

Step 4: Design Your Poll or Survey

In the Microsoft Forms pane, you can start adding questions. You can choose from different question types like multiple-choice, text, rating, or date. Customize your questions to fit the purpose of your poll or survey.

Step 5: Embed the Poll or Survey in Your Slide

Once you’ve created your poll or survey, it will automatically be embedded into your PowerPoint slide. You can resize and position it as needed. Your audience will be able to interact with the form directly within your slide during the presentation.

Step 6: Collect and Display Responses in Real-Time

As your audience submits their responses, you can display the results in real-time on your slide. This feature is especially useful for generating discussion or gathering immediate feedback during your presentation.

Final Thoughts

Integrating polls and surveys into your PowerPoint presentations using Microsoft Forms is an effective strategy to enhance audience engagement and increase interactivity. Whether your goal is to collect feedback, assess comprehension, or actively involve your audience, this tool provides a straightforward yet highly impactful solution.

So, why not try adding a poll or survey to your next presentation? It’s a small step that can make a big difference in how your message is received and remembered by your audience.

At SlideBazaar, we help you create engaging and memorable presentations. Choose from our collection of professional templates or opt for our custom design services for a personalized touch. Your presentations deserve to be elevated to new heights, and we’re here to help you achieve just that!

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Speaker 1: In this clip I will explain the principles of creating narrated lecture slides with annotations. We need lecture slides, the OneNote software or something similar, a tablet input device and a screen capture software. So here are my lecture slides. In this case they're a PDF file but they could also be a PowerPoint file or anything similar. The next element we need is the OneNote software. Of course there may be similar softwares. This is the one I use. Now OneNote looks a little bit unfamiliar. You have these sort of notebooks. They're like folders and then in these folders or notebooks are different pages. This is a piece of software meant to keep handwritten notes for instance. So what I'm gonna do is I just create a page here to demonstrate that. You see it creates this notebook page and I don't like these lines so I'm gonna take away these lines. Well it's just an aesthetic thing. Now we need to get the lecture slides into this software and that's very easy. In the case of OneNote you go to insert to the insert tab and here you insert either file or printout. It doesn't matter which option you choose. So I choose file here. Now I find my slides. Of course already the desktop demo slides. Here they are. Now I have the choice I want to insert them as a printout and what's happening now is that basically OneNote is sort of printing these slides into that document. So that's brilliant and in here we will soon create extra annotations. But we have our slides our base capital which you may very well have already prepared and now you're wondering how you do that as sort of online recorded lectures. You can screen however much you want. I always like to keep a little bit of white space to the right of the slides because I want to keep extra notes here and I also like to create a bit more space between slides. Unfortunately I'm not aware of any default settings that gives more space so you have to use this little divider function and just drag that out and create a little bit of extra white space. You do that with all your slides. Unfortunately that's a little bit of manual work. If you don't worry about showing the next slide while you're talking about OneNote that's all fine. You don't need to do that then anymore. So now the next step. How do we add handwritten annotations? I will show two ways. Here in this particular case I have a tablet computer where you can write on the screen. So if you're lucky enough to have one of those you can just take your pen and then start writing and annotating on the screen. Of course if you want to record that you would have to start your screen recording software before you do that and you would now be recording what you do and what you say. You can just highlight things on the slide, leave extra notes on the right hand side and you scroll through your presentation as you go here and just do what you would perhaps do on a visualizer in a lecture theater and just add your personal additional information to these slides. This is what makes these slides worth much more than just the printed version. The second way how you can add your annotations is if you don't have a tablet computer you may have such a tablet input device. I'm actually not quite sure what the technical term is. They start from around 50 pounds at this moment in time. This is an older version but still perfectly functioning. So that's just like a big mouse pad with a pen but otherwise it works exactly the same. In this particular case you can see you have to look at the screen and write on the tablet device. You need to get used to this a little bit but it doesn't take very long to get used to this and you can get pretty okay handwriting going here. Otherwise it works exactly the same. You scroll through your slides here and add your annotations. Again if you have started your screen recorder before and record it with your additional verbal narration you can do that at that stage. With a tablet input device, be it a tablet computer or the tool which is used in the second part a tablet input device, you can produce something that is very close to what you could deliver in a classroom. You could even do it live. If you have students in a Zoom meeting or in a Blackboard Collaborate meeting you could then respond with your handwriting to questions from the students. I usually record the lectures by myself without direct student input. When I do this I actually prefer to first merely record the visuals what you've seen in the clip and you saw me not talking while I was recording because I like to concentrate on just the visuals. Then afterwards I add a narration often after speeding up the clip especially if I use a lot of handwriting because that tends to be slow. To do that you also need a video editor. There are free versions available but a software like Camtasia incorporates a screen recording and a video editing software at the same time that makes it just a bit more productive and nicer. In any case the only real hardware which you need here is the tablet input device and as I said you can get these tablet input devices for prices around 50 pounds now.

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10+ Agenda Examples To Make Every Meeting Count

In today’s fast-paced world, effective communication is key. A well-structured agenda provides a roadmap for your audience by outlining the key topics and their estimated time. This helps you manage expectations, maintain focus, and deliver a more engaging experience. In this blog post, we’ll explore the essential elements of an agenda, provide step-by-step instructions for creating one, and go through some of our best agenda template options to help you get a head start on building your agenda.

What Is Agenda In Presentation?

An agenda is a list of items that tells you the structure and content of a presentation. It typically includes the main topics, estimated time for each section and stakeholders. It guides both the presenter and the audience through the flow of the presentation.

Why Use An Agenda In Your Presentation?

Agendas are essential in presentations for several reasons:

1. Organization: They provide a clear structure for your presentation, helping you and your audience stay on track.

2. Clarity: By outlining the key points, you improve understanding and engagement.

3. Time Management: They help you allocate time effectively, ensuring you cover all topics without running over the time limit.

4. Audience Expectations: Agendas set expectations, helping your audience anticipate the content and flow.

5. Professionalism: They add a polished touch to your presentation, demonstrating your preparation and organization.

Types Of Agenda Examples For Presentation

Agendas can be categorized on the basis of layout, format, and context. Here are some types of agenda examples:

1. Horizontal Agenda

In this agenda slide example, items are arranged side by side. You can use horizontal templates like these to visualize the time-based progression of a project.

2. Vertical Agenda

Agenda items are listed one below the other. These are helpful for creating detailed lists of tasks or to depict the order of priority of different tasks.

3. Grid Agenda Example

Agenda items are arranged in a grid-like structure. This agenda PowerPoint slide example shows how you can use a grid slide layout to coordinate schedules within a team or group.

4. Tabbed Agenda

Agenda items are grouped under different tabs. This is perfect for categorizing tasks or events under different headings.

5. Bullet List Agenda Example

You can use bullet points to create a simple and easy-to-understand list of topics or tasks. This presentation agenda example shows how bullet lists are an easy way of showing how to-do lists can be shown clearly. You can also use relevant icons as bullets to keep your design in line with your presentation’s theme.

6. Animated Agenda Examples

Agenda items are animated to draw attention to the point in focus or increase the slide’s visual appeal.

7. Detailed Agenda Examples

Detailed agendas are great for large-scale events or meetings that involve a large number of tasks and participants. In such cases, the agenda is typically quite important to communicate and coordinate among groups or teams.

8. Table of Contents Slide

That’s right! A table of contents is a type of agenda that is particularly useful for meetings or presentations with a large number of topics or subtopics. It also allows participants to easily navigate the presentation if they’re looking for a specific section’s slide.

9. Timed Agenda Examples

In cases where your main aim is to increase efficiency and productivity while managing your time well, you might benefit from using a timed agenda. In these, you can allocate time slots for reach slide or section. This helps you avoid running over schedule while covering all topics.

10. Unconventional Agenda Slide Ideas

It’s never a bad idea to think out of the box when building a presentation that represents creativity and innovation. A good way to do so is by using unconventional presentation agenda examples:

Browse our wide range of agenda slide templates to find the perfect fit for you!

What To Include In An Agenda?

Before we dive into the steps, let’s quickly review what makes up the best PowerPoint agenda slide examples:

1. Date, Time, and Location: Specify the meeting details for attendees’ reference.

2. Attendees: List the names or roles of participants.

3. Meeting Objective: Clearly state the goal or purpose of the meeting.

4. Agenda Items: Outline the topics to be discussed, including the estimated time for each.

5. Action Items: Assign responsibilities and deadlines for tasks arising from the meeting.

How To Write A Meeting Agenda In 5 Steps

Now, let’s move on to the 5 steps to writing a great meeting agenda:

1. Define the Meeting’s Purpose

What do you want to achieve by holding this meeting? That’s the question you should ask yourself to figure out the purpose and primary goal of the meeting. Once you’ve done this, break down this main goal into smaller, actionable items.

2. Identify Key Topics

The next step is brainstorming relevant discussion points. Base this on the needs of participants and the multiple goals of the meeting. Once you have a list of topics, prioritize them.

3. Assign Time Allocations

To make sure everyone attending has appropriate expectations regarding the length of the meeting, you can set time needed for each topic based on its complexity and how long you expect the discussion to last. Make sure you allocate time fairly to create a balanced agenda.

4. Draft the Agenda

It’s time to list all your topics in a logical order. You can start with introductory items, gradually moving on to more complex discussions. Also include any additional details like essential information and time allotted.

5. Review and Distribute

Once the first draft is ready, be sure to proofread the agenda. This helps you identify and eliminate any errors and inconsistencies. Share your agenda with your participants so they can prepare for the meeting.

How to present an agenda in a presentation?

Start by stating the purpose of your presentation and then outline the key topics that you’ll be discussing. This creates a smooth flow for your audience.

What is the difference between an agenda and a table of contents?

Although they might seem identical, there is a difference between an agenda and a table of contents. While an agenda outlines exactly which topics will be discussed in a meeting or presentation, a table of contents lists down the chapters, sections, and even their page numbers within a document. When used as part of a presentation, a ToC is considered a type of agenda that also includes additional details.

Is the agenda and outline the same?

No, an agenda and outline are not the same. The former acts as a plan for a meeting or presentation, while the latter is a structured overview of a written work. Creating an outline is an important step when working on a paper or essay.

Should I distribute the agenda to my audience beforehand?

Yes, you should ideally share your agenda with your audience before your meeting or presentation. This helps them be ready with questions, know exactly which topics to expect, and follow along with the topics discussed in the meeting or presentation with ease.

Are there templates available for creating effective board meeting agendas?

Yes, SlideUpLift has a vast collection of templates to guide the creation of effective board meeting agendas, ensuring a structured and streamlined approach to governance.

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Best Practices for Online Presentations：The Ultimate Guide

Online presentations have become an integral part of our professional and personal lives, especially in today's digital age. Whether you're presenting to colleagues, clients, or a virtual audience, delivering a flawless online presentation requires careful planning, preparation, and execution. In this comprehensive guide, we'll explore the best practices for online presentations, covering crafting engaging content, essential tips, mastering virtual presentation technology, overcoming challenges, and advanced techniques to take your presentations to the next level.

Crafting Engaging Virtual Presentation Content

• Simplify Your Slides : Keep your slides concise, visually appealing, and easy to read. Use a clear, legible font size (at least 24 points) and limit the amount of text on each slide. Opt for high-quality images, charts, and graphics to support your key points and maintain audience interest.
• Use Visual Aids : Incorporate relevant images, videos, and graphs to break up text and make your slides more engaging. Ensure that all visuals are high-resolution and clearly visible to your audience. Use animations and transitions sparingly to avoid distracting from your core message.

Essential Tips before Deliver a Flawless Virtual Presentation

• Proper Webcam & Lighting : Invest in a high-quality webcam and ensure that your lighting is optimal to make a great first impression on your audience. Position your webcam at eye level and use soft, natural light to illuminate your face evenly, avoiding harsh shadows or back lighting. Proper lighting can significantly enhance the quality of your video feed. In addition, Position yourself facing a window for natural light or use a ring light or desk lamp to illuminate your face. Avoid sitting with a window behind you, as it can create a silhouette effect.
• Check Internet Connection : A stable and fast internet connection is crucial for a smooth virtual presentation. Test your connection speed beforehand and consider using a wired connection instead of Wi-Fi for better reliability. Have a backup plan, such as a mobile hotspot, in case of connectivity issues.
• Dress Professionally : Even though you're presenting virtually, dressing professionally can boost your confidence and make a positive impression on your audience. Choose attire that is appropriate for the occasion and avoid busy patterns or distracting accessories.
• Eliminate Distractions : Minimize background noise and distractions to keep your audience focused on your presentation. Close unnecessary applications, silence notifications, and inform others in your household about your presentation to avoid interruptions.
• Present in a Quiet Space : Find a quiet, dedicated space for your virtual presentation to minimize background noise and interruptions. If possible, use a room with a door that you can close and consider using a noise-canceling headset or microphone for better audio quality.

Mastering Virtual Presentation Technology

• Master the virtual presentation platform : Take the time to learn the features and capabilities of the virtual presentation platform you'll be using. Explore options such as screen sharing, chat, polls, and breakout rooms to engage your audience effectively.
• Test equipment : Before the presentation, thoroughly test your audio, video, and screen sharing capabilities to ensure a seamless experience. Check your microphone and webcam settings, and practice using the virtual presentation platform to avoid technical hiccups during the live event.
• Use Audience Engagement Tools : Incorporate interactive elements like live polls, Q&A sessions, and chat to keep your audience engaged throughout the presentation. Encourage participation by asking questions, seeking feedback, and fostering discussions.

Overcoming Virtual Presentation Challenges

• Managing Nerves and Anxiety : To manage nerves and anxiety, practice deep breathing exercises before your presentation. Take slow, deep breaths to calm your mind and reduce stress. Use positive self-talk and visualize a successful presentation to boost your confidence.
• Handling Technical Issues : Despite thorough preparation, technical issues can still arise. Have a backup plan in place, such as sharing your slides or notes with the audience in advance. Remain calm and communicate with your audience if you experience technical difficulties, and have a co-host or technical support on standby to assist if needed.
• Encouraging Audience Participation : To encourage audience participation, start by setting expectations and providing clear instructions on how to engage. Use icebreakers or polls to initiate interaction and create a welcoming atmosphere. Allocate dedicated time for Q&A and actively monitor the chat for questions and comments.

Advanced Virtual Presentation Techniques

• Using Body Language : Even in a virtual setting, body language plays a crucial role in effective communication. Maintain good posture, make eye contact with the camera, and use appropriate hand gestures to emphasize key points. Avoid fidgeting or making distracting movements.
• Varying Tone and Pace : Keep your audience engaged by varying your tone and pace throughout the presentation. Use vocal inflections to convey enthusiasm and emphasize important information. Adjust your speaking pace to allow for pauses and give your audience time to process the content.

Summarize the strengths and weaknesses of the presentation

• Collect feedback : Actively seek feedback from the audience through post-presentation surveys or sending follow-up emails. Let the audience share their thoughts, ask questions, and provide suggestions.
• Summarize and improve : Analyze the collected feedback. Summarize the strengths and weaknesses of the presentation. Incorporate valuable insights into future presentations to continuously improve your online presentation skills.

Delivering a successful online presentation requires a combination of technical proficiency, engaging content, and effective communication skills. By following the best practices outlined in this guide, you'll be well-equipped to navigate the challenges of virtual presentations and captivate your audience. Remember to invest in quality equipment, master the virtual presentation platform, craft compelling content, and engage your audience through interactive elements and storytelling. With practice and persistence, you'll become a confident and impactful virtual presenter, ready to tackle any online presentation with ease.  If you have any other questions regarding online presentations, feel free to leave a message. Additionally, you are welcome to share the online presentation skills. Meanwhile, if you find this article useful, please share it with your friends or on social media.

What are the most important technical considerations for online presentations?

The most important technical considerations for online presentations include:

Ensuring a stable and fast internet connection

Investing in a high-quality webcam and microphone

Familiarizing yourself with the virtual presentation platform

Testing your audio, video, and screen sharing capabilities before the presentation

Having a backup plan in case of technical issues

How can I make my virtual presentation content more engaging?

To make your virtual presentation content more engaging, consider the following:

Keep your slides concise and visually appealing

Use high-quality images, charts, and graphics to support your key points

Incorporate storytelling techniques to make your content more relatable and memorable

Use interactive elements like polls, Q&A sessions, and chat to encourage audience participation

Vary your tone and pace to maintain audience interest

What should I do if I experience technical issues during my online presentation?

If you experience technical issues during your online presentation, remain calm and take the following steps:

Communicate with your audience and inform them of the issue

Have a backup plan, such as sharing your slides or notes in advance

Seek assistance from a co-host or technical support team

If the issue persists, consider rescheduling the presentation or providing alternative means of accessing the content

How can I manage nerves and anxiety before an online presentation?

To manage nerves and anxiety before an online presentation, try the following techniques:

Practice deep breathing exercises to calm your mind and reduce stress

Use positive self-talk and visualize a successful presentation

Rehearse your presentation multiple times to build confidence

Ensure that you are well-prepared and familiar with the virtual presentation platform

Create a comfortable and distraction-free environment for your presentation

What are some advanced techniques for delivering impactful virtual presentations?

Advanced techniques for delivering impactful virtual presentations include:

Using appropriate body language, such as maintaining good posture and making eye contact with the camera

Varying your tone and pace to keep your audience engaged

Encouraging feedback and actively seeking audience input

Incorporating storytelling techniques to create an emotional connection with your audience

Leveraging advanced features of the virtual presentation platform, such as breakout rooms or whiteboarding tools, to enhance interaction and collaboration.

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A step-by-step guide to captivating PowerPoint presentation design

november 20, 2023

by Corporate PowerPoint Girl

Do you often find yourself stuck with a lackluster PowerPoint presentation, desperately seeking ways to make it more engaging and visually appealing? If your boss has ever told you to "please fix" a presentation and you didn't know where to start, you're not alone. In this article, we'll walk you through a straightforward method to transform your PowerPoint slides into a visually captivating masterpiece. 

Let's dive right in! 

Clean up your slides 

The first step in this journey to presentation excellence is all about decluttering your slides and elevating their impact. Say goodbye to those uninspiring bullet points that often dominate presentations. Instead, focus on what truly matters – the key call-out numbers. By increasing the font size of these numbers, you ensure they take center stage, immediately drawing your audience's attention. 

To make those numbers pop, consider breaking the text after the numbers into the next line and adding a touch of color. The contrast created by pairing a dark color with a lighter shade, like dark teal and light teal or burnt orange with peach, can work wonders. This simple adjustment makes your data more engaging , enhancing the overall impact of your presentation. 

Add dimension with boxes 

Now, let's introduce an element of depth and organization to your slides. By adding boxes, you'll create a visually pleasing structure that guides your audience through the content. In the "Insert" menu, select "Table" and opt for a one-by-one table. Change the table color to a light gray shade, elongate it, and position it neatly to the left of your text. 

To improve readability and aesthetics, increase the spacing between text phrases. A small adjustment in the before spacing setting (setting it to 48) significantly enhances the visual appeal of your slides. 

Insert circles 

To further enhance the visual appeal and engagement of your slides, let's introduce circles. In the Insert menu, navigate to Shapes and choose the circle. Adjust the circle's height and width to 1.2, ensuring it complements your content seamlessly. Match the circle's shape fill color with the corresponding text color for a harmonious look. 

Avoid using colored outlines for the circles, as they may distract from the overall aesthetic. This simple addition of circles adds an element of visual interest to your presentation, making it more captivating. 

Choose icons 

Now, it's time for a touch of creativity. Selecting icons to complement your text can elevate the clarity and appeal of your slides. In the "Insert" menu, you can search for relevant keywords to find the perfect icon from PowerPoint's extensive library . 

For instance, if your text discusses investment portfolio yield, search for "growth" and choose an upward arrow growth icon. These icons add an extra layer of visual appeal and clarity to your content, making it more engaging and informative. 

Final touches 

To wrap up the transformation process, we come to the final touches that give your presentation a polished, professional finish. Align your icons with their corresponding circles and change the shape fill color to white. This simple adjustment creates a crisp, cohesive look that ties everything together seamlessly. 

In conclusion, by following these steps, you've embarked on a journey to enhance your PowerPoint presentation . These initial steps are just the beginning of your exploration into the world of design elements and styles that can cater to your specific presentation needs. The key to a stunning PowerPoint presentation lies in the details. By following these steps, you can turn a lackluster set of slides into a visually engaging and dynamic presentation that will captivate your audience. So, the next time your boss says, "Please fix," you'll know exactly where to start. Happy presenting! 

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Simple Steps to Make a PowerPoint Presentation

Last Updated: July 23, 2024 Fact Checked

Creating a New PowerPoint

Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.

This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,342,704 times. Learn more...

Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.

How to Make a PowerPoint Presentation

• Open the PowerPoint app, select a template and theme, then like “Create.”
• Click the text box to add your title and subtitle to create your title slide.
• Click the “Insert” tab, then “New Slide” to add another slide.
• Choose the type of slide you want to add, then add text and pictures.
• Rearrange slides by dragging them up or down in the preview box.

Things You Should Know

• Templates make it easy to create vibrant presentations no matter your skill level.
• When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
• You can add animated transitions between slides or to individual elements like bullet points and blocks of text.

• If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
• You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.

• If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.

• Skip this step if your selected template has no themes available.

• If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.

• You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.

• You can also just leave this box blank if you like.

• You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.

• On a Mac, you'll click the Home tab instead. [1] X Research source

• Clicking the white slide-shaped box above this option will result in a new text slide being inserted.

• Title Slide
• Title and Content
• Section Header
• Two Content
• Content with Caption
• Picture with Caption

• Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.

• Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.

• Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
• You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.

• You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
• If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
• You can also change the color, bolding, italicization, underlining, and so on from here.

• Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.

• Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source

• Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
• Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source

• If you need to exit the presentation, press Esc .

• Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
• Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .

Community Q&A

• If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 6 Not Helpful 0
• If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0

• Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
• Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
• ↑ https://www.virtualsalt.com/powerpoint.htm
• ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .

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How to Create a PowerPoint Presentation

Introduction: How to Create a PowerPoint Presentation

Step 1: Launch the PowerPoint Program

Step 2: choosing a design.

The next thing you want to do is decide what design you want for the presentation. To do this, go to the 'Design' tab at the top of the page. Scroll through all the options and decide which one looks best for the presentation you want. To get a preview of what the design will look like before applying it to the presentation, hover over the design you want to preview. This design will be automatically continued throughout the rest of your presentation. Once you have more than one slide, you can add a different design for just one slide. To do this, select the slide you want to change the design on by clicking on it. It will pop-up as the big slide in the screen. Then you can right-click the design you want for this slide and select 'Apply to Selected Slide'. It will appear on that slide, but will not change the design of the other slides.

Step 3: Create Title Page

Step 4: add more slides, step 5: add charts, pictures, graphs, etc., step 6: add transitions, step 7: changing the order, step 8: play the presentation.

7 Steps to Create a Presentation in PowerPoint (+ Templates)

Learn essential steps and tips to move beyond data slides. Discover why PowerPoint falls flat and unveil next-gen tools for impactful presentations.

Hadar Peretz

6 minute read

Short answer

7 steps to create a presentation in PowerPoint

Begin with a surprise or bold statement.

Provide necessary background information.

Frame your presentation as a story.

Keep the text concise and meaningful.

Use visuals to complement the text.

Incorporate interactive design.

Conclude with actionable insights.

Effective data and visual presentation requires specific knowledge

Displaying complex data and project visuals via multimedia elements demands substantial knowledge.

It's not merely about presenting data but doing so in a manner that's intuitive and engaging for the audience.

Utilizing graphs, charts, videos, and interactive animations effectively necessitates a good grasp of design principles, storytelling, and data visualization.

Moreover, familiarity with the technology and platforms for creating and sharing these multimedia presentations is crucial.

This blend of design acumen, technological expertise, and succinct communication is key to ensuring the data and project visuals are comprehended well by the audience.

5 benefits of mastering PowerPoint presentations

PowerPoint presentations come with a variety of benefits that make them a popular choice for both professional and educational settings. Here are some of the advantages:

Visual Engagement: Utilize visuals to keep audiences engaged and convey ideas effectively.

Organization: Structured slides ensure a clear, linear flow of content.

Customization: Modify designs to suit different topics or branding needs.

Compatibility and Reusability: Easily share across platforms, and update or reuse presentations.

Supports Multimedia: PowerPoint supports the integration of videos, hyperlinks, and other multimedia elements.

How to make a presentation in PowerPoint? (7 steps)

Creating a compelling presentation in PowerPoint is a blend of artistry and storytelling, combined with a clear understanding of the material at hand.

Let’s break down this process into seven detailed steps to craft a presentation that not only captivates your audience but leaves a lasting impact.

1. Start with a surprising statement, a bold promise, or a mystery

Kicking off with something unexpected grabs your audience's attention right from the outset.

It might be a shocking fact related to your topic, a bold promise of what they'll learn, or a mystery that piques their curiosity.

For instance, if your presentation is about time management , you might start with a surprising statistic about the average amount of time people waste on trivial tasks.

learn how to avoid these presentation starters : overloading facts, over-explaining initially, generic content, relying solely on PowerPoint norms, revealing key benefits early, and focusing on self over audience engagement.

Aim for curiosity-sparking, audience-tailored narratives.

2. Provide context with a bit of background information

Before diving deep, give your audience a clear understanding of the topic at hand. Offer a brief background to set the stage.

Going with the time management example, you could provide some insights into how modern distractions have made managing time more challenging.

3. Structure your presentation within a story framework

Stories are a powerful medium to convey messages. Structuring your presentation as a story keeps your audience engaged.

Introduce a protagonist, which could be an individual, a group, or even your audience, facing a problem that your presentation will help solve.

For instance, narrate a day in the life of a person struggling to manage time and how the techniques you’re about to share turn things around.

4 steps to structuring your presentation within a story framework:

Introduce Setting and Characters: Kickstart by presenting the backdrop and the entities involved, making them relevant to your audience.

Highlight a Conflict or Challenge: Unveil a significant problem or hurdle that the audience can relate to, setting the stage for your solutions.

Propose the Resolution: Unfold your solutions to the earlier stated problem, walking your audience through each resolving step.

Recap and Look Ahead: Conclude by recapping the narrative and offering actionable steps or insights for the audience to ponder upon or implement.

4. Make every word count, and use as few as possible

Conciseness is key. Make sure each word on your slide adds value to your presentation. This approach keeps your slides uncluttered and easy to follow.

For instance, instead of writing a long sentence about the importance of prioritizing tasks, use a brief statement like “Prioritize to Monetize.”

5. Use visuals only to support your presentation text

Utilizing visuals judiciously within your presentation is crucial. Visuals should complement your narrative, not overshadow it.

Explore the steps to make a presentation creative , apply these methods, and see your skills enhance, leading to captivating presentations.

The essence is to employ images, graphs, and charts to enhance understanding or convey a message more efficiently.

For instance, a simple pie chart can swiftly illustrate how much time is saved by effective prioritization.

By adhering to this guideline, you ensure that your audience remains focused on the key messages being delivered, with visuals serving as a supportive tool rather than a distraction.

6. Use interactive design to make your audience active participants

Engage your audience with interactive elements. Incorporating clickable links, embedded videos, or live polls can make your presentation more interactive and engaging.

For instance, a live poll could be used to understand the audience’s prior knowledge about time management.

7. End by telling your audience what they can do with what they’ve learned

Your conclusion should empower your audience to apply the learnings in their lives. Recap the key points and provide actionable steps they can take post-presentation.

For instance, share a list of time-management tools or a 30-day challenge to improve productivity.

By following these seven steps, you’re on the path to mastering the art of creating impactful PowerPoint presentations.

Each step is geared towards making your content more engaging, understandable, and memorable, ensuring that your message not only resonates with your audience but prompts action long after your presentation concludes.

Browse basic examples about how to end a presentation and discover what should be on the last slide of the presentation.

8 pro tips for crafting effective PowerPoint presentations

Crafting an effective PowerPoint presentation demands a blend of clear objectives, engaging narrative, visual creativity, and audience-centric communication.

Here are key tips to guide you in this endeavor:

Know Your Audience: Tailor your message to match audience expectations.

Clear Objective: Define the primary goal of your presentation.

Engaging Storyline: Employ a compelling narrative to convey your message.

Simplicity is Key: Keep content concise and language simple.

Visual Aids: Use visuals like images and charts to support text.

Practice and Prepare: Familiarize yourself with your content and anticipate questions.

Interactive Elements: Incorporate polls or Q&A to engage the audience.

C all to Action: End with a clear call to action guiding the audience on the next steps.

Why it's time to move to the next-gen presentation tools

Making a memorable presentation requires more than just PowerPoint slides. In fact, making a PowerPoint presentation interesting is impossible .

In today's digital era, engaging your audience demands innovative tools and a narrative approach.

Let’s explore a game-changing tool for impactful presentations.

Embrace interactivity

Interactive presentations foster real-time engagement, turning monologues into dialogues.

Tools like Storydoc offer a fresh, engaging approach to sharing your message.

With the right tools, creating lasting impressions is a breeze. It’s time to change the narrative and make your presentations both informative and inspiring.

Here’s our CEO, Itai Amoza, discussing the key elements that make a presentation engaging:

Best tool for making an effective presentation

Traditionally, PowerPoint or Google Slides were the go-to platforms for crafting presentations, offering simplicity.

However, to truly engage modern audiences, stepping up your game is essential. This is where next-gen AI-driven tools like Storydoc come into play.

Unlike static slides, Storydoc enables the creation of interactive, immersive content experiences. It’s not merely about showcasing data, but weaving a compelling narrative that resonates with your audience.

Creative presentation templates

Ever faced the daunting blank slide with a blinking cursor urging creativity? It's like having a stage awaiting your script.

Overcoming this initial challenge can be hefty, but there's a savior - creative presentation templates.

These templates act like a structured canvas, guiding your narrative while leaving room for your unique flair.

Grab a template and witness the simplicity it brings to narrating your distinct tale.

I am a Marketing Specialist at Storydoc, I research, analyze and write on our core topics of business presentations, sales, and fundraising. I love talking to clients about their successes and failures so I can get a rounded understanding of their world.

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PowerPoint 101: The Ultimate Guide for Beginners

Are you struggling with PowerPoint? You need a quick design in PowerPoint but don't know where to start? Don't worry, you have nothing to be ashamed of.

In this article, we're going to refresh the most important PowerPoint basics so you can take advantage of this Microsoft software and create high-impact presentations at any time!

Millions of users worldwide use Microsoft 365 services , making PowerPoint the presentation design software with the highest market share. And with good reason! PowerPoint's features stand out for its usability and originality . We can tell you that PowerPoint is pretty intuitive software, and it's a great option to choose when working with presentations on a daily basis. So, are you ready for a quick PowerPoint 101 class?

Let ' s see what you ' re going to learn today with this PowerPoint Guide :

What is PowerPoint?

What are the best uses of powerpoint, powerpoint basics: what are the components of powerpoint workspace, mastering powerpoint: what are the main features of powerpoint, what are powerpoint templates and where to find them, time to practice how to make a presentation in powerpoint.

Microsoft PowerPoint is a presentation design software that is part of Microsoft 365 . This software allows you to design presentations by combining text, images, graphics, video, and animation on slides in a simple and intuitive way.

Over time, PowerPoint has evolved and improved its accessibility to users. For this reason, it has been adapted to the main operating systems and modalities:

• PowerPoint Online

Additionally, you can use Word and Excel in this online version. That way, you'll be able to make real-time changes in the cloud without fearing losing your files. Sounds great, right?

PowerPoint has a versatile range of uses. Here's a list of the different tasks you can complete with this presentation design software:

• Business presentations or Pitch decks.
• Marketing, Sales and HR plans.
• Project briefs and timelines.
• Inductions to new employees.
• Seminars and educational classes.
• Professional portfolio of photos or designs.
• Presentations of a research summary.
• Presentations for special occasions.

These are just a few examples of the multiple possibilities this Microsoft software offers. Your imagination is the only limit!

Stay tuned as we continue with this PowerPoint 101 Guide...

In order to deeply understand this presentation design software, you need to recognize its main components. Now it's time to learn about the PowerPoint basics!

A quick note before going any further: when opening PowerPoint, some of the commands in the ribbons will look grayish and won't be highlighted when you hover the mouse over them.

This happens since some commands need to be selected in order to function. For example, if you want to change the color of a text, you first need to select it.

That being said, let's start with this Guide for PowerPoint beginners:

PowerPoint Main Window

The first aspect to learn is PowerPoint Main Window. To facilitate the explanation, we've organized its main elements with numbers from 1 to 10:

Based on that, the main components of PowerPoint window are the following:

1. Quick Access Toolbar: allows you to customize commands to have them at hand. You only have to select it and go to "More commands."

2. Title Bar: shows you the name of your file and other "Suggested options" like Slide Master View . These options will vary depending on the use you give to the commands.

3. File Tab: you will see the Home Menu (PowerPoint backstage) by selecting it. There, you can create a new presentation, save it, print it, export it, and many other options.

4. The Ribbon: it's where PowerPoint tabs and tools are. These tools can also be called "commands" or “features.”

5. More Button or Down Arrow: these arrows allow you to view more tools or layout options in PowerPoint.

6. Slides Pane: shows your slides in thumbnail size. By right-clicking, you can access additional options for customizing each slide. Perfect for PowerPoint beginners!

7. Slide: PowerPoint's blank canvas and the frame to be seen when presenting the file.

8. Placeholders: they are dotted boxes that will store your content.

9. Status Bar: allows you to view the slide number, grammatical errors, speaker notes, and the comments on your file.

10. Zoom: allows you to enlarge or minimize your PowerPoint workspace. The range goes from 10 to 400%.

PowerPoint Tabs

The PowerPoint tabs are the control desk of your presentation . Since PowerPoint's features are too many, they're organized in tabs.

You can come and go between tabs as you need. Once you click on a tab, it will open its ribbon, and there, you'll be able to see all the tools related to that particular category.

This PowerPoint tutorial for beginners will give you an overview of all PowerPoint tabs . Pay attention to the following list:

• Transitions Tab
• Animations Tab
• Slide Show Tab
• Recording Tab

1. Home Tab

The Home tab is the most common tab of PowerPoint. This is the tab you'll probably use the most if you're designing a presentation deck from scratch.

It allows you to add new slides and change the text characteristics : font, size, boldness, underlining, alignment, etc. If you've ever used Microsoft Word, these features will be familiar to you.

Also, you will find commands to edit the characteristics of the geometric shapes you insert. This includes: fill color, line color, sharpe effects, among others.

2. Insert Tab

The Insert tab is exactly what its name says it is. In this ribbon, you'll find all the options concerning adding a new element to your PowerPoint presentation .

You can insert a picture, some geometric shapes, icons, WordArt graphics, among others. We can tell you that this tab is really helpful for PowerPoint beginners!

For example, if you have a lot of data in PowerPoint , you could add a chart or diagram to show your information in a more visual way. Also, you can embed videos or music into PowerPoint really easily.

• PowerPoint tip for beginners: To be able to write text on your slides, you need a text box. So, if you're designing your presentation from scratch, remember to go first to the Insert tab and add a text box to start writing.

3. Design Tab

If you are one of those people who enjoy choosing the design of a PowerPoint presentation, this tab will be your favorite.

The Design tab offers a wide range of premade designs , allowing you to get more polished slides. Even better, if you explore its ribbon, you can adjust the color palette and change the overall style of your PowerPoint deck.

The PowerPoint interface, as this basic PowerPoint Tutorial, is really intuitive. We believe that you won't have any problem with this tab!

4. Transitions Tab

Using transitions in PowerPoint is a dynamic way to move from one slide to the next during a presentation. This feature is PowerPoint's stamp, so don ' t miss it!

Some PowerPoint transitions are really classic, like wiping the old slide to present the new one. Others are somewhat over the top, like the “Vortex” or the “Airplane” effect.

If you click on each kind of transition, you'll see a preview on how it would look when presenting. Really cool, right?

5. Animations Tab

In case you want to add special effects for certain elements in your slides , the Animations tab in PowerPoint will interest you.

Like the Transitions tab, you will find various animation effects in this ribbon. It's a matter of trying and choosing the best one according to your needs!

6. Slide Show Tab

As its name says, the Slide Show tab is about presenting your slides . We really like that it gives you several options to show up your presentation!

Considering that you're a PowerPoint beginner, you're not likely to use the Slide Show tab very much.

But if you're curious about this command, you must read our article: How to Make a PowerPoint Slideshow that Runs Automatically?

7. Review Tab

The Review tab is not often used by PowerPoint beginners either.

However, if your job is related to writing or if you work at an international company, this tool can be extremely useful!

With this tab, you can check the slide's spelling, translate the text in real-time, and add comments to your slides . This last function can be helpful to give feedback to a colleague.

8. View Tab

This View tab allows you to change the view of your PowerPoint slides and make handouts from them, among other things.

As you can see, the majority of its commands are really specific. So you won't have any issues while designing, test and see!

In this section, our favorite command for PowerPoint beginners is Slide Master . Explore more about this tool in our guide!

9. Recording Tab

In the last versions of this design presentation software, PowerPoint added the Recording tab. As its name says, it allows you to record all your presentation slides .

This ribbon has advanced commands, so the most common action for a PowerPoint beginner is to take a screenshot or record the screen sequentially .

10. Help Tab

Finally, there is the Help tab. If you have any problem or question concerning how to use PowerPoint, you may go here to look for a solution.

In the latest versions, Windows has added a “Show Training” option. You can click this command to practice the PowerPoint basics since it will download training templates.

As a beginner in PowerPoint, you must recognize the objective of each PowerPoint tab to be able to master the software . But, in order to conduct an outstanding presentation deck, you also need to dominate its most important features. Let's see some of them in the next section!

If you feel ready to delve deeper into PowerPoint's tools, this section is for you.

As you may know , 24Slides specializes in creating outstanding presentations for any Design Project . So, we asked one of our experts about her favorite PowerPoint features, and we want to share them all with you!

Carmen Navarrete , Graphic Designer at 24Slides, highlighted the following features that will make your presentations stand out from the crowd:

PowerPoint Feature #1: Crop to Shape

This first PowerPoint feature is simple but effective!

Let's see how to use it:

• First, choose an image you want to cut and insert it into your workspace.
• Once inserted, select it with the mouse.
• Go to the "Picture Format" tab.
• Press the arrow of the "Crop" button (right side of the screen).
• Select "Crop to Shape."
• Choose your favorite shape and customize your PowerPoint presentation!

PowerPoint Feature #2: Merge Shapes

If you don't like any figure enough, you can create one from scratch!

This is possible thanks to the "Merge Shapes" option. Follow these steps to unleash your creativity:

• First choose an image you want to cut.
• Check the list of PowerPoint shapes (Insert tab > Shapes).
• Choose two or three figures you want to merge (they can be the same figure).
• Select the figures you are going to merge (see the image).
• Once selected, go to the "Shape Format" tab.
• Press the "Merge Shapes" option and the type of merge you want (test and choose!).

• A new figure will appear, and you must fill it with the image from the first step.
• Stay on the Shape Format tab and go to "Shape Fill" (button in the middle of the ribbon).
• Select "Picture Fill" and browse for your image.
• Select the image to fill your new figure, and that's it!

• PowerPoint tip for beginners: When your merged figure is ready, paste the image to the background of your slide to achieve a better result. This way, you can use your image as a canvas and see if both elements fit well.

PowerPoint Feature #3: Insert Icons

This PowerPoint feature is quite easy to follow for PowerPoint beginners!

Just follow these steps:

• Go to the Insert tab.
• Select the "Icons" option.
• A Microsoft 365 library will open, where you can search for the required icon.
• Now, you must insert it into your presentation and adapt it to your design.
• If you have an active Microsoft 365 subscription, you'll have access to a larger number of icons in PowerPoint.

• PowerPoint tip for beginners: If you want to learn more about icons in PowerPoint, read our article on How to Use Icons to Make Amazing PowerPoint Presentations .

PowerPoint Feature #4: Insert SmartArt

PowerPoint's SmartArt is one of the most popular and accessible tools to dominate while learning about PowerPoint basics.

To use it in your slide deck, you must:

• Select SmartArt.
• See all SmartArt categories and choose your favorite based on your needs.
• Add the text you have prepared and adapt it to your presentation.

We want to give you some ideas to master this SmartArt tool in PowerPoint: you can make timelines , flowcharts , and even a Venn diagram in just a few seconds. Try and see!

PowerPoint Feature #5: Remove Background

If you don't know how to use Photoshop and want to remove the background from an image, in this PowerPoint 101 Guide, we show you how:

• First choose the image you want to remove the background from.
• Insert the image in the PowerPoint workspace.
• Select the image and go to the "Picture Format" tab.
• Select "Remove Background" (first option on the left).
• You can keep and remove parts of the image with the first two tools of the ribbon (see image).
• Keep in mind that all the sections highlighted in purple will be deleted.

• We recommend zooming in to keep or remove parts of the image with more detail.
• Once you're done, press the "Keep Changes" button.
• Finally, adapt the new image to your PowerPoint presentation.

• PowerPoint tip for beginners: Choose a high-contrast photo or image for best results. In other words, the outline of the person or object you want to cut out must have clear edges and cannot blend with the image's background color.

PowerPoint Feature #6: Add Speaker Notes

The latest PowerPoint feature is a command you can use to prepare your speech before presenting to an audience.

Learning how to add speaker notes in PowerPoint is simple:

• Select the slide that needs some notes.
• Usually, there is a footer below the slide, but if not, you will have to activate it.
• Go to the View tab and select "Notes."
• The Speaker Notes section will appear, and you can add whatever you want!

• PowerPoint tip for beginners: In case you want to practice your entire presentation and have a lot of notes, go to the View tab and select "Notes Page" (fourth command). You'll be able to see all your Speaker Notes faster!

PowerPoint Feature #7: PowerPoint Translator

If you've ever wondered how to translate your PowerPoint Slides, we'll explain the step by step here:

• Go to the Review tab.
• Select the text you want to translate.
• Press the “Translate” button.
• A panel will open on the right side of the screen.
• Choose the language you need and you'll see the translation in real-time.
• If you press Insert, the text will change to the new translation!

PowerPoint Feature #8: Screen Recording

The process of recording your screen in PowerPoint is straightforward and intuitive. Let's see:

• Go to the “Record” or “Recording” tab.
• Press the "Record Slide Show" button or the “From Beginning” button (depending on your PPT version).
• A new window will open.
• Select the red record button and start recording!
• When you're done, select “Export.”
• By default, the video will be 1080p. If you want to lower the video quality, go to "Customize export."
• Name the video, save it to a folder and that's it!

As you may have noticed, this software has endless PowerPoint design options for beginners. We encourage you to try and test each functionality!

However, we're clear that PowerPoint has different features, so it can be hard to know where to start. That's why understanding PowerPoint basics is crucial if you truly want to master this software!

Our PowerPoint 101 Guide continues; stay tuned to discover more great stuff about this Microsoft software. Keep reading!

A PowerPoint template is a pre-made design that you can use for your own means, and that will save you a lot of time!

Templates in PowerPoint are a great resource for designing since all the structure is already done, and you only have to update the content . We can tell you they're the perfect resource for PowerPoint beginners!

They can be incredibly specific. For example, there are templates for a SWOT analysis or a complete Marketing report. Otherwise, templates can also be very general, with several slides with a similar design.

If you struggle with the artistic part of designing presentations, downloading PowerPoint templates will be a life changer!

How to download PowerPoint templates for free?

If you didn't know, 24Slides has an extensive repository of PowerPoint templates. But how to obtain them? It's really simple:

• First, create an account on our Free Templates Website with the button “Register” (that way, you can download everything without problems!).
• Think about the graphics you need and the ideal structure for your presentation deck (you can also change the color palette later!).
• Download it in PowerPoint format (if you prefer it in Google Slides format, you'll also find this type in our repository).
• Edit and change everything you need for your PowerPoint presentation!

24Slides Designers specialize in business and corporate PowerPoints, but you'll also find other types of templates on our website: Data templates, Timelines, Roadmaps, Matrixes, Diagrams, and more.

Keep in mind that a well-designed PowerPoint deck helps you communicate stronger messages to your audience . Don't waste this opportunity to make your presentation shine!

If you want to learn more about how to master PowerPoint, do not miss the last section. We'll show you some PowerPoint basics from the software itself!

A PowerPoint 101 Guide wouldn't be that useful with no examples. So, if you enjoy the step-by-step guides, this section is for you.

Below, we'll show you how to make a simple PowerPoint presentation. But first, here are some tips to be more efficient in the process:

• Be clear about what type of presentation you're going to create (is it corporate, playful, or more creative?).
• Make a draft with the most important information you need to add and, thus, generate a good structure in your presentation .
• Get inspired by examples on the internet , but adapt them to your needs and audience.
• If you will create a business presentation, keep in mind your brand identity .
• Make sure your PowerPoint works , you may need to update to the latest version or pay for the subscription.

Step 1: Make a draft to structure your presentation

As we said before, writing a draft or script of your content will be vital to start on the right foot as a PowerPoint beginner.

This advice is so important that we choose it as the first step to learning how to make a PowerPoint presentation. Remember: Planning is key!

Regarding the process of planning, we share some good practices:

• If your presentation will be very long , write down all subtitles and content in a Word document. This will help you organize your ideas and give a correct sequence to your narrative. In addition to avoiding redundancies in the message you want to communicate.
• If your presentation will use many visual resources , we recommend choosing high-quality images. This will help you have a starting graphic base. Some good free image repositories are Freepick , Unsplash , and Adobe Stock .
• If your presentation is based on data , have all your results summarized or your most relevant conclusions at hand. The idea of making a PowerPoint presentation is to show your information in the simplest way possible for your audience.

Step 2: Create a new document in PowerPoint

Once you check that all the functions are working fine with the software, please open it and go to the File tab. If you've ever used Word or Excel, you'll probably find this Home Menu familiar.

In short, this is the main page of PowerPoint, where you can create a new presentation or open an older one. Let's see:

In order to follow this part of our PowerPoint Tutorial correctly, take into consideration the following points:

• On the lower side of the screen, you'll find your recently opened PowerPoint files. This option is great for saving some time.
• If you don't find the presentation you're looking for, click on the “Open” option at the left bar and find older files.
• Don't forget to save your presentation with a relatable name so you won't lose sight of it!

Step 3: Choose the perfect design for your presentation

With your information ready in a draft, it's time to choose the design of your PowerPoint slide deck. You must imagine that the available design options are endless!

For practical reasons, you have three options regarding the design:

• Start a design from scratch (very difficult for a PowerPoint beginner).
• Choose an established PowerPoint design or layout.
• Download a PowerPoint template and modify some details.

Don't worry if you don't know how to continue! In this PowerPoint 101 class, we're going to explain step by step the second option:

How do you set a default design in PowerPoint?

• First, go to the Design tab.
• Open the list of options by clicking on the third arrow.
• Choose the design you like the most for your PowerPoint presentation.

If you want to explore more PowerPoint designs, there is a way to research online. For that, you only need to:

• Go to the File tab (first tab, next to the Home tab).
• Select "More themes" (see image).

• Use the search engine and write the keyword you want (it can be related to your business or it can be a color).
• Check the list of PowerPoint themes and choose your favorite.
• Wait a few minutes while it loads and keep designing in PowerPoint!

How do you change the layout of one slide in PowerPoint?

In this PowerPoint 101 Guide, you will also learn how to configure the layout of each slide.

Keep in mind that to have a high-impact presentation, you must adapt your slides' design to the type of content you'll add. And using layouts is perfect for this purpose.

To change the layout type in PowerPoint, follow these steps:

• Right-click on the slide you want to change.
• Select the "Layout" option.
• You will find more than ten layout models.
• Choose the one that best suits your content.
• Repeat these steps for each slide (if you wish or require).

How do you customize your slides in PowerPoint?

The design process in this PowerPoint 101 Guide doesn't stop there.

You also can customize your presentation's color palette , font style, background format , and graphics effects .

Just go to:

• Design tab > Variants.
• Select Colors, Fonts, Effects or Background Styles (as you need).
• If you're inspired and want to create your own background in PowerPoint, select Background Styles > Format Background.
• Finally, custom your slides as you want!

Step 4: Add all your information to your presentation

Now, it's time to add all your information to your slides. If your script is long, take your time to copy each part of it.

In this PowerPoint Tutorial, we're going to show how our design is going so far. We design at your side!

Step 5: Add transitions or animations to your presentation

The stamp of PowerPoint is its transitions and animations! Naturally, our PowerPoint 101 has considered these essential commands.

If you want to add them to your presentation and make your speech more fluid, follow these steps:

• Go to the tabs section of PowerPoint.
• Select "Transitions" or "Animations" and try your favorite effects.
• Remember that if you select Transitions, these will modify the entire slide, while Animations can be added to each element individually.

When choosing one Animation, you can eliminate it if you aren't 100% convinced. You only need to:

• Select the Animation number that appears on the corner.
• Press the "Delete" or "Backspace" button on your keyboard.
• Choose another Animation in PowerPoint if you want!

This “PowerPoint for dummies” is full of tips and tricks! So here is one more: Don't overuse transitions or animations in PowerPoint ; they can make your presentation slower and unprofessional . Use this tool in a subtle way!

Step 6: Refine the final details

As always, every final product must be reviewed. Especially if you're learning the PowerPoint fundamentals with us.

We recommend reviewing each slide of your PowerPoint presentation one final time. In this process, you will be able to:

• Add icons if your presentation requires it.
• Change any image or illustration if they don't convince you.
• Change transitions or animations.
• Customize your presentation's color palette .
• Proofread your slides' text or add more information.
• Add speaker notes to your presentation.

Step 7: Slideshow your presentation

When your presentation is finished, it's essential to know how to make a PowerPoint slideshow. This way, you can see your slides from the exact same perspective your audience will see them.

To slideshow your presentation in PowerPoint, follow these simple steps for PowerPoint beginners:

• Position yourself on your first slide.
• Go to the bottom right of the software.
• Select the "Slide Show" button (see image).
• Have a look of your presentation by clicking on each slide or pressing the right arrow on your keyboard.
• To go out from the Slide Show mode, you have to press the ESC key.

Now you can present your slides like an expert!

When you master this presentation design software, you'll be able to create amazing things in PowerPoint : infographics, diagrams, charts, pitch decks, business cards, calendars, you name it!

This was our PowerPoint Guide for beginners. We hope that our compilation today will be useful for conducting more professional presentations in the future and, why not, achieve all your goals!

Don't forget to share this PowerPoint 101 Guide with your co-workers or whoever you want!

Want to boost your beginner PowerPoint skills? Check out this content:

• How to Work with Multiple Images in PowerPoint
• How to Add a Timer to Your Powerpoint Presentations
• PowerPoint Charts, Graphs, & Tables Made Easy | Tips & Tricks
• How To Use PowerPoint Design Ideas - All Questions Answered!
• 36 Fun Icebreakers for Your Next Presentation
• The Cost of PowerPoint Presentations: Discover the hidden expenses you might overlook!

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How to Create a PowerPoint Presentation Step by Step: 2024 Guide

Creating a PowerPoint presentation is a skill that’s become essential whether you’re a student, professional, or just looking to organize your thoughts visually. A PowerPoint presentation can help you communicate ideas, pitch proposals, or educate an audience with ease. In this guide, we’ll walk you through the steps of creating an attention-grabbing presentation from scratch, so let’s dive in.

Step by Step Tutorial: Creating a PowerPoint Presentation

Creating a PowerPoint presentation might seem daunting at first, but by following these simple steps, you’ll be able to craft a compelling presentation that captivates your audience. This tutorial will guide you through the process of creating a presentation, from opening PowerPoint to adding the finishing touches.

Step 1: Open PowerPoint and Choose a Template

Open Microsoft PowerPoint on your computer and select a template that fits your presentation’s theme and purpose.

Choosing the right template is crucial as it lays the foundation for your presentation’s design. PowerPoint offers a variety of templates to suit different needs, from business presentations to educational slideshows. Pick one that reflects the tone you want to set.

Step 2: Create Title Slide

Add a title slide by clicking on the “New Slide” button and selecting “Title Slide” from the options.

Your title slide is the first impression your audience will get, so make it count. Include the title of your presentation, your name, and any other relevant information. Keep it simple and eye-catching.

Step 3: Add Content Slides

Add new slides for your content by clicking on the “New Slide” button and choose the layout that best fits your information.

For each new slide, think about the best way to present your information. Will it be a bullet list, a graph, or an image? PowerPoint provides different slide layouts that can help you organize your content effectively.

Step 4: Insert Text

Click on the text boxes to add titles, subtitles, and bullet points to your slides.

When inserting text, it’s essential to be concise and to the point. Use bullet points or short sentences to make your slides easy to read and understand.

Step 5: Add Images, Charts, and Media

Enhance your slides by inserting images, charts, graphs, and other media to support your content.

Visuals can be a powerful tool to complement your message and keep your audience engaged. Make sure to use high-quality images and charts that are relevant to your content.

Step 6: Customize Slide Design

Customize the design of your slides by adjusting the background, colors, and fonts to make your presentation more visually appealing.

Your presentation’s design should reflect your content and audience. Customize your slides’ look and feel by using colors and fonts that are easy on the eyes and consistent throughout the presentation.

Step 7: Add Transitions and Animations

Apply transitions between slides and animations to text or objects to make your presentation more dynamic.

Transitions and animations can help maintain your audience’s interest, but use them sparingly. Too many animations can be distracting and may take away from your content.

Step 8: Review and Edit

Review your slides for any typos, inaccuracies, or design inconsistencies, and make the necessary edits.

It’s always good practice to review your presentation before the final show. Check for any mistakes or design issues that could detract from your message.

Step 9: Practice Your Presentation

Practice presenting your slides to ensure you are familiar with the content and the flow of your presentation.

Practicing your presentation helps you become more comfortable with the material and timings. It also allows you to make any last-minute adjustments to your slides.

Step 10: Save and Share

Save your presentation and share it with your audience, either by email, cloud storage, or by presenting it live.

Once your presentation is complete, save it in the appropriate format and share it with your audience. You can share it via email, a cloud storage service, or present it live during a meeting or class.

After completing these steps, you will have a well-structured and visually appealing PowerPoint presentation ready to impress your audience.

Tips for Creating a PowerPoint Presentation

• Keep your slides simple and uncluttered to maintain your audience’s attention.
• Use high-contrast text and background colors for readability.
• Limit the number of bullet points per slide to avoid overwhelming your audience.
• Use high-quality images and avoid stretching them to maintain professionalism.
• Rehearse your presentation multiple times to ensure a smooth delivery.

Frequently Asked Questions

How many slides should a powerpoint presentation have.

The number of slides in your presentation should be dictated by the content and the time available. As a general rule, try not to exceed one slide per minute of presentation time.

Can I use videos in my PowerPoint presentation?

Yes, you can insert videos into your PowerPoint slides. Make sure they are relevant to your content and that you have the necessary rights to use them.

What is the best font size to use for PowerPoint presentations?

A font size of at least 24 points is recommended for readability, but this may vary depending on your audience and the size of the screen.

How can I make my PowerPoint presentation more engaging?

To make your presentation more engaging, use storytelling, ask questions, include interactive elements, and use relevant visuals to complement your message.

Can I access PowerPoint presentations on different devices?

Yes, you can access PowerPoint presentations on different devices as long as you have the PowerPoint app installed or access to PowerPoint Online.

• Open PowerPoint and choose a template.
• Create a title slide.
• Add content slides.
• Insert text.
• Add images, charts, and media.
• Customize slide design.
• Add transitions and animations.
• Review and edit.
• Practice your presentation.
• Save and share.

Creating a compelling PowerPoint presentation requires a blend of clear content, engaging visuals, and confident delivery. By following the steps outlined in this guide, you can build a presentation that not only looks professional but also keeps your audience invested in what you have to say. Remember, the key to a successful presentation is preparation. Take the time to practice, edit, and refine your slides until they convey your message effectively and effortlessly. As PowerPoint continues to evolve, stay updated with the latest features to ensure your presentations stand out. Whether you’re in the classroom, boardroom, or conference hall, a well-crafted PowerPoint presentation can be the difference between leaving a lasting impact or being quickly forgotten. So go ahead, use this 2024 guide to create a powerpoint presentation that’s not just good, but great.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Make a Good PowerPoint Presentation: A Step-by-Step Guide

Learn how to create engaging, clear, and visually appealing PowerPoint presentations with our step-by-step guide.

Understanding Your Audience and Purpose

Know your audience, define the purpose, planning your content, start with a brainstorm, create an outline.

• Introduction : Set the stage with an attention-grabbing opening, introduce your topic, and outline what you’ll cover.
• Body : Break your main topic into subtopics. Each slide should represent a single point or idea.
• Conclusion : Summarize the key points and provide a call to action or closing thoughts.

Research and Facts

Designing your slides, keep it simple, use high-quality images, consistent style, readable text, utilizing powerpoint features, smartart and charts, transitions and animations, speaker notes, rehearsing your presentation, practice makes perfect, time your presentation, delivering your presentation, engage with your audience, be prepared for technical issues, handle questions professionally, create ppt using ai.

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What are the steps to create a PowerPoint presentation?

By: Author Shrot Katewa

Knowing how to create a PowerPoint presentation is without doubt one of the most basic and important skills that businesses today expect their employees to have. We have frequently seen people struggle and literally spend days, even weeks in creating a PowerPoint presentation and they still don’t get it right! This can be a daunting task or a cakewalk depending on who you ask. In case you are one of those people who fear PowerPoint presentations – don’t worry, we’ve got you covered!

But first, just in case you are wondering, what is a PowerPoint presentation? A PowerPoint presentation is a tool that allows us to share information about a certain topic in an effective manner. As opposed to other forms of sharing information, PowerPoint presentation allows us to make the information specific to our audience and often present it in an engaging manner. It has a wide range of uses. However, the beauty of PowerPoint is that it is very easy to use for beginners and packs some awesome features even for experts! PowerPoint presentation file can be used as a standalone file or as a reference in the background while delivering your presentation . The term is derived from Microsoft PowerPoint who created the PowerPoint software. While there are other tools that also allow us to create and deliver a presentation, PowerPoint, today, has become synonymous with any form of presentation.

Let’s dive right into the steps for creating a PowerPoint presentation – 

Step 1 – preparing to create your PowerPoint presentation

Preparing for creating your presentation is one of the KEY STEPS that can set your presentation apart. A good PowerPoint presentation is engaging & easy to follow, aesthetically beautiful, has a clear objective, and actionable next steps (wherever possible).

Thus, there are a few things that you should keep in mind even before you begin creating a PowerPoint presentation. You should step back for a moment and ask yourself –

• Who is my target audience? 
• How much time do I have with my target audience? 
• Will I be sharing this deck over email or do I plan to present it in person? 
• What is the audience size who you would be delivering the presentation?

Answers to the above questions can give you direction for a few key things while creating a presentation. For example, if you are planning to present to a large audience, you may want to ensure that you don’t cram too much of the information on the slides as it may be difficult for people to read and it will act as a distraction.

Another example on how the above questions can help would be on the number of slides. If you know that you have about 30 minutes for delivering the presentation, you may want to keep about 10 minutes for answering questions from the audience. Thus, you would only be left with about 15-20 minutes to for the actual presentation. Such an assessment allows you to identify how many slides should you consider for your presentation based on a rough estimate on the amount of time each slide would take.

Step 2 – create your PowerPoint presentation structure

Once you’ve completed step 1, you will now have to start thinking about what is the objective of the PowerPoint presentation that you intend to create. What content would you like to include in order to achieve the objective. Mostly importantly, how you would want to structure the content of your presentation.

The best presentations are those which represent the most complex piece of information in the easiest and the simplest manner possible such that your audience spends the least amount of time understanding it!

-Shrot Katewa

When it comes to structuring your presentation – there is no right or wrong. It’s about what works best for you and what would be the easiest and the most simplest way you can represent the most complex piece of information such that your audience spend the least amount of time understanding it.

Every presentation is different and each presentation follows its own structure. But, what’s really important is the information flow. We recommend our customers to start with a high level view of your presentation objective – an abstract idea or a problem statement. As you proceed in your presentation, substantiate your idea and go deeper explaining more about your objective or the key idea. You can close with specific takeaways or call to actions that you want your audience to focus on. 

Let’s look at an example. Let’s say you were the founder of Uber. Now, if you were creating a PowerPoint pitch deck for Uber, a great place to start the presentation would be with a “Problem” that Uber is trying to solve

Stating the problem upfront gives a sense of the direction in which the rest of the presentation would flow. In the above example, the problem statement indicates that you would be talking about cabs or transportation or topics related to the problem in the rest of your presentation (it would be really odd if otherwise).

In a well structured pitch deck, your next steps will elaborate on the market size – how big a problem it is, solution – how does Uber solve that problem, demo – how does the app work, revenue model – how the company plans to earn money, funding related details – funds to be raised and how it will be utilised.

Step 3 – collating content to create your PowerPoint presentation

This is relatively the easy part of your PowerPoint presentation. Once you have a fair idea about the content structure, it is a lot easier for you to put the content on those slides. Most of us know what our organisation does. However, some of us often struggle with the right type of information for some slide.

One of the tricks that we’ve seen work very well with our customers who are unable to put content on the slide is to look at the topic of the slide and think about what your response would be if a 12 year old child asked you about the topic of your slide! How would you respond? Speak the response out loud. You may also want to record your own response. Then, make a note of the points that you mentioned and include content on those points on the specific slide.

Lastly, make sure to look at what your competitors are talking about. You will surely find a few relevant points for your presentation as well.

Step 4 – designing your PowerPoint presentation

Designing your PowerPoint presentation, in itself, is very difficult to cover in just one post. We will soon be carrying a series on designing your PowerPoint presentation. However, sharing below some of the basic things that all of us should keep in mind –

Choosing the right fonts for your PowerPoint presentation is important. If you are making a professional presentation, avoiding casual fonts is highly recommended. Small decisions like choosing the right fonts can make a big impact to your presentation. There’s a whole science behind how caligraphy impacts individual behaviour. Steve Jobs was one of the pioneers and early adopters of the concept of personalised calligraphy right through his early Macintosh days ( Source )

Small decisions like choosing the right fonts can make a BIG IMPACT to your PowerPoint presentation

You may ask what fonts are right to use for your PowerPoint presentation. San Serif fonts such as Arial or Calibri would both be great fonts to use for your PowerPoint presentation. Some of our other favourites are Montserrat and Helvetica. These work great for most professional presentations.

Another thing to keep in mind would be to use not more than 2 fonts in your presentation. Ensure that there is consistency in the use of fonts. For instance, all your headings should be of the same font family and font size. We recommend avoiding any special effects on the fonts especially for professional PowerPoint presentations, but that’s really a personal choice. Also, do note that the size of the font is not too small as this can make your presentation difficult to read, especially for a larger audience.

Colour scheme

In some cases, the use of your colour pallette may be restricted to the brand guidelines of your organisation. That may actually make it easier for you to choose the colours for your PowerPoint presentation as your choice is restricted. Regardless, a critical point that you may want to keep in mind while designing the slides would be to use contrasting colours for your fonts and the background. That means using colours on the opposite end of the colour wheel. This will ensure good readability of the content. Avoid using flashy colours and more than 4-5 colours throughout the presentation. This maintains consistency of your PowerPoint presentation. If you need to use additional colours, using monochromatic colour scheme would be better than using multiple colours

Images & Graphics

Graphics and images break the monotony of your PowerPoint presentation content. However, using images & graphics is great for your presentation if used appropriately and sparingly. When using images, ensure that it relates to your content. Make sure that you have the legal rights and license for using the images. It is easy to fall in the trap of using copyrighted images from Google. Copyright infringement can damage the reputation of your organisation. We wrote an extensive post on how to avoid using copyrighted images and use images from Google and other sources for free. (Read more about it – https://www.owlscape.in/can-i-use-google-images-for-my-presentation/ ) 

Similarly, use graphics only when needed. A general rule of thumb for using graphics would be when you have bullet point based content on your slides. In such scenarios, graphics will enhance the overall look and feel of your slides.

Number of Slides

Our attention span is very limited. Thus, having too many slides on your presentation is something that should be avoided. There is no fixed rule on how many slides should one have on a presentation although Guy Kawasaki’s “10/20/30 rule” ( source ) may be an exception. However, an easy way to calculate the number of slides that you should have on your presentation is to identify the total amount of time you have for delivering the presentation. Divide that by the approximate time that you may spend on each slide. The resulting number could act as a reference to the number of slides you should be looking at.

We hope that this blog was useful for you and that it helps you to create better presentations in the future. What did you think about it? Please share your thoughts in the comments below. Let us know if you have any questions or if you would like to cover some specific topics that will help you upgrade your presentation skills.

How to Create a Simple PowerPoint Presentation

These steps let you add titles, text, designs, and images

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You can make your next classroom or office presentation stand out by creating slides in PowerPoint, a simple process anyone can learn with a little practice.

Getting Started

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When you first open PowerPoint, you'll see a blank “slide” with space for a title and a subtitle in different boxes. You can use this page to begin creating your presentation right away. Add a title and subtitle in the boxes if you want, but you can also delete the boxes and insert a photo, graph, or another object onto the slide.

Creating Slides

Here is an example of a title in the “title” box, but instead of a subtitle, there's a photo in the subtitle box.

To create a slide like this, click inside the “Title” box and type a title. The “subtitle” box is a container for inserting text, but if you don't want a subtitle there, you can remove this box by clicking on one edge to highlight it and then hitting “delete.” To insert a picture into this space, go to "Insert" on the menu bar and select "Picture." Choose a photo from your saved photo files in locations such as "My Pictures" or a flash drive .

The picture you select will be inserted onto the slide, but it may be so big that it covers the entire slide. You can select the picture and make it smaller by moving your cursor to the edge of the photo and dragging the corners inward.

Now that you have a title slide, you can create additional presentation pages. Go to the menu bar at the top of the page and select "Insert" and "New Slide." You’ll see a new blank slide that looks a little different. The makers of PowerPoint have tried to make this easy and have guessed that you’d like to have a title and some text on your second page. That's why you see “Click to add title” and “Click to add text.”

You can type a title and text in these boxes, or you can delete them and add any type of text, photo, or object that you like by using the "Insert" command.

Bullets or Paragraph Text

A title and text have been inserted in the boxes on this slide template. The page is set up to insert text in bullet format. You can use bullets, or you can delete the bullets and type a paragraph .

If you choose to stay with the bullet format, type your text and hit "return" to make the next bullet appear.

Adding a Design

Once you have created your first couple of slides, you might want to add a design to your presentation. Type the text for your next slide, then go to "Format" on the menu bar and select "Slide Background." Your design choices will show up on the right side of the page. Click on the different designs to see how your slide will look in each format. The design you select will be applied to all your slides automatically. You can experiment with the designs and change them at any time.

Watch Your Slide Show

You can preview your slideshow at any time. To see your new creation under way, go to "View" on the menu bar and select "Slide Show." Your presentation will appear. To move from one slide to another, use the arrow keys on your computer keyboard.

To go back to design mode, hit the “Escape” key. Now that you have some experience with PowerPoint, you're ready to experiment with some of the other features of the program.

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Create a presentation

Create a presentation in PowerPoint

Create presentations from scratch or start with a professionally designed, fully customizable template from Microsoft Create .

Tip:  If you have Microsoft Copilot it can help you create a presentation, add slides or images, and more. To learn more see  Create a new presentation with Copilot in PowerPoint.

Open PowerPoint.

In the left pane, select New .

Select an option:

To create a presentation from scratch, select Blank Presentation .

To use a prepared design, select one of the templates.

To see tips for using PowerPoint, select Take a Tour , and then select Create , .

Add a slide

In the thumbnails on the left pane, select the slide you want your new slide to follow.

In the  Home tab, in the  Slides  section, select  New Slide .

In the Slides section, select Layout , and then select the layout you want from the menu.

Add and format text

Place the cursor inside a text box, and then type something.

Select the text, and then select one or more options from the Font section of the Home tab, such as  Font , Increase Font Size , Decrease Font Size ,  Bold , Italic , Underline , etc.

To create bulleted or numbered lists, select the text, and then select Bullets or Numbering .

Add a picture, shape, and more

Go to the  Insert  tab.

To add a picture:

In the Images section, select Pictures .

In the Insert Picture From menu, select the source you want.

Browse for the picture you want, select it, and then select Insert .

To add illustrations:

In the Illustrations section, select Shapes , Icons , 3D Models ,  SmartArt , or Chart .

In the dialog box that opens when you click one of the illustration types, select the item you want and follow the prompts to insert it.

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