formal job application letter example

• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

Related Articles

• The Easiest Part-Time Jobs: Maximizing Your Income in 2023
• Information Technology (IT) Cover Letter: Samples & Tips
• Package Handler Resume: Winning Examples for 2023
• 10 Photographer Resume Examples That Secured Jobs in 2023
• The Business Resume Guide: 10+ Samples & Examples for 2023

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

Finding a Job

Job Applications

How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job .

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start . 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.   After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.

Don’ts

• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

  [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

Top search terms

Popular on seek, explore related topics, subscribe to career advice.

• Hiring Advice
• Career Advice
• Hiring Platform
• Interview advice
• HR Insights
• Product Innovations
• Fresher advice
• Resume tips
• Hiring Guidelines
• City wise jobs

Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

Apna is the top job networking platform in India. With easy-to-use features, you can connect with potential employers, build professional networks, find job opportunities , and gain access to resources for career growth. Get the Apna App now and take charge of your career!

• Job Seekers
• tips and tricks

Looking for a new opportunity?

Get access to over 5000 new job openings everyday across India.

Related articles

Common interview question – how to answer “what are your weaknesses, 25+ best congratulations messages to celebrate achievements, top 7 best pg courses after mbbs degree in india.

Follow us on social media

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

Published In: Letters

Writing a Job Application Letter (Samples & Examples)

Often, employers prefer that job applicants furnish them with a professionally written application letter for an open position instead of sending them their resume and cover letter. A job application letter is usually used when applying for a role when the role focuses more on their personality than all other aspects. A job application letter reflects more details about the applicant, whereas the resume focuses on their professional experiences and skills.

What is a Job Application Letter?

A job application letter is a standalone document submitted to the potential employer by the applicant expressing their interest in an open position. The application letter explains who you are, either as an individual or as a professional. The application letter should highlight your skills and achievements, helping to capture the recruiter’s attention responsible for reviewing job applications.

When properly drafted, an application letter explains to the recipient why they should book you for an interview and outlines the significant qualifications that make you the perfect candidate for the position. A professionally written job application letter can create a great first impression and help set you apart from thousands of applicants.

Difference Between a Job Application Letter and a Cover Letter

The key difference between a job application letter and a cover letter is that;

• Cover letters only define the applicants’ professional qualifications and the reason for writing the letter, while;
• The job application letter outlines the applicants’ skills, qualifications, strengths, and previous job experiences that are related to the position that they are applying for.

How to Write a Job Application Letter 

When drafting your job application letter, follow these steps to ensure that you include all the information about yourself and your professional experience that will help you seize the hiring managers’ attention: 

Do your research about the organization and the open positions

You must draft a new job application letter for each position you are applying for. This is important so as not to sound generic. By writing from scratch, you will also be able to include pertinent details about the position you are applying for and show your interest in that specific role. Go through the job advert and the company’s website and compare the qualifications and experience with the list of skills and qualifications listed in the job posting. You may also want to brainstorm some of your significant experiences related to the position you are applying for. 

Use a professional format

All job application letters should follow a standard format and should be professionally written. The letter should be single-spaced, have a one-inch margin, and should be left-aligned. Also, you should consider using a more professional and traditional font such as Times New Roman- font size twelve. Try to tailor your letter to fit on one page of printed paper. 

Use a formal business heading

When writing your job application letter, you should use a formal business heading. The heading of your application letter should include your name, your contact information, the date of writing, and the company’s name and address. 

Address the letter to the right recipient 

When gathering information about the company, try and find out the name of the person that you are to send the letter to. In most cases, the person you are supposed to send the letter to is usually included in the job advert, if not try and contact the company and find out their name. 

Start by describing your interest

In your first paragraph, mention the position that you are applying for and where you saw the job listing. Include your interest in the position and provide a brief description of your experiences and qualifications that make you the best candidate for the role.

Outline your skills, experiences, and qualifications

In the next few paragraphs of your job application letter, outline your skills, experiences, and qualifications poised in a way that aligns with the company’s mission and vision statements. 

Include aspects of your personality

When writing your application letter, focus on how you can incorporate aspects of your personality. An engaging letter is more likely to attract the attention of the reader, especially when they can get an idea of how you will be an asset to their team. 

Express appreciation

Before signing off on your job application letter, express your appreciation to the recipient of the letter for reviewing your application letter and considering you for the job. Remember that the hiring manager/potential employer is taking their time to go through your letter, so expressing your gratitude for the time that they spend is a polite and professional way to close your letter. 

Close the letter

Use a professional sign off to conclude your letter. Most people use “Best” or “Sincerely” to close the letter, but you can choose any other that is professional to use. 

Sending Your Job Application Letter 

Job application letter formats depending on whether one is sending it to their supervisor or the hiring manager. If you are looking to send your letter via email, your letter’s format will differ from a mailed or printed letter. When sending via email, your contact information should be at the bottom part of your letter for an email, below your full typed name.  

When you are sending your job application letter via email, it is important to consider the letter’s subject line. The subject line will, in most cases, determine whether the hiring manager opens your letter or not. Make sure to use a relevant subject line in your application, for instance; you can use something like, “Job application letter for the position of…” The best subject line is usually professional, polite, concise, and relevant. 

Free Job Application Letter Templates

Depending on how your choice of words, formatting, and length of your job application letter can either make or break you. To ensure that your job application letter has everything and is well structured, consider the following templates when writing:

Tips to Follow

When drafting your job application letter, make sure to follow these tips to ensure that you have included all the information that the hiring manager requires:

• Emphasize your abilities and skills: your job application letter is an opportunity for you to introduce and sell yourself as the best candidate for the position that you are applying for. Include some specific situations in which you managed to properly apply your skills, experiences, and abilities to benefit the organization that you were working for. You can also include data to quantify and back up your claims
• Keep the letter short: even though you may be tempted to include a lot of unnecessary details about yourself, it is important to be brief in your writing. If the potential employer or the hiring manager receives a letter that has several pages, they may not dedicate their time to go through it. A concise letter is more manageable and appealing to them.
• Proofread your work: since the job application will serve as your first impression, you want to ensure that it sends a positive vibe to the recipient. Ensure that your letter is free of any grammatical errors and spelling mistakes to avoid a potentially negative first impression.
• Close the letter with all the important details: thank the hiring manager for their time and consideration. Also, provide your contact information and mention how you will follow up.

Most companies usually receive thousands of applications for open positions every day, therefore for you to stand out, your letter should look good, and it must capture their attention from the onset. Having a well-drafted job application letter can greatly help you in getting your dream job. If your job application looks professional, then the hiring manager will be more likely to take it more seriously.

Related Documents

• Letter Writing
• Formal Letter Writing In English
• Job Application Letter Format

Job Application Letter Format - Check Out How to Write and Sample Letters

Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.

Table of Contents

Writing a job application letter – what recruiters expect.

• Formal Letter for Job Application for the Position of Cryptographer

Sample Job Application Letter for the Post of High School English Teacher

Sample job application mail template.

• FAQs on Job Application Letter Format

Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.

There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.

Sample Job Application Letters for You

When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.

Formal Letter of Job Application for the Position of Cryptographer

589/22, Srilakshmi Nagar Block 3

Subbanna Palya Extension

Banaswadi, Bangalore North

January 7, 2022

The HR Manager

Anton Technologies

Electronic City

Bangalore – 560012

Subject: Job application letter for the position of Cryptographer

Respected Sir,

This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.

I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.

I have enclosed my resume and work samples for your kind review.

Thank you for your time and consideration. Hoping to hear from you.

Yours sincerely,

28 C, K K Nagar

Avarampalayam

Coimbatore – 641045

12 th January, 2022

The Principal

D A V Matriculation Higher Secondary School

Chennai – 600012

Subject: Job application letter for the post of High School English Teacher

Dear Mr. Sishir Kumar,

I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.

I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.

I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.

Thank you for taking the time to review my application.

LINDA RODRIGUES

Receiver’s mail id: [email protected]

Subject: Job Application for the Role of (Mention the job role you are applying for)

Respected Sir/Ma’am,

I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.

I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.

I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.

Thank you for your time and consideration.

Your full name

Contact number : 123456

Email id: [email protected]

Frequently Asked Questions on Job Application Letter Format

How do i write an application letter for a job.

Tips to write a job application letter:

• Mention the job position you are applying for and where you found the information about the job opening.
• Introduce yourself and highlight your skills and qualifications.
• State strongly why you would be right for the job.
• Use a polite tone throughout your letter.
• Stay genuine and professional.
• End the letter on a positive note.
• Proofread the letter before you send it to the concerned hiring manager/employer.

What is a job application letter?

A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.

How do you end a job application letter?

You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.

Leave a Comment Cancel reply

Your Mobile number and Email id will not be published. Required fields are marked *

Request OTP on Voice Call

Post My Comment

Register with BYJU'S & Download Free PDFs

Register with byju's & watch live videos.

Job Application Letter

Job application letter maker.

A Job Application Letter is a critical tool for making a positive first impression on potential employers. It’s your chance to showcase your skills and enthusiasm for the position. This guide, complete with letter examples , will walk you through the process of creating a compelling application letter. You’ll learn how to highlight your experiences effectively, tailor your letter to specific jobs, and stand out from other applicants. With these tips and examples, crafting a job application letter that grabs attention becomes an achievable goal.

Download Job Application Letter Bundle

Before you can be considered for a recruitment interview, there are several materials that you need to hand to the employer. One of these is the job application letter. This document accompanies your resume in terms of giving information about your qualifications and other deliverable. We have come up with a list of downloadable job application letters that you can use as guides and references. Browse through them so you can come up with a well-structured, impressive and efficient job application letter.

Size: 13 KB

Free Download

Job Application Letter for Company

Job Application Letter for Teacher

Size: 19 KB

Formal Job Application Letter Template

• Google Docs

Size: 59 KB

Job Application Letter for Undergraduate Student Template

• Apple Pages

Size: 38 KB

Marketing Assistance Job Application Letter Template

Size: 51 KB

Job Application Letter For Junior Accountant Template

Size: 48 KB

Job Application Letter for Employment Template

Size: 62 KB

Fresher Job Application Letter Template

Size: 40 KB

Email Job Application Letter Template

Job Application Letter for Junior Doctor Template

Free Job Application Letter For Accountant Assistant Template

Size: 57 KB

Job Application Letter Template For Software Engineer

Job Application Letter Template For Assistant

Size: 43 KB

Job Application Letter Template For Accountant

Size: 50 KB

Job Application Letter For Receptionist Template

Size: 75 KB

Job Application Letter For Receptionist Position Template

Size: 66 KB

Job Application Letter for Executive Assistant Template

Job Application Letter for Executive Template

Size: 58 KB

Job Application Letter for Executive Secretary Template

Job Application Letter For Graphic Designer Template

Job Application Letter for Assistant Professor Template

Size: 42 KB

Doctor Job Application Letter Template

Size: 18 KB

Clerk Job Application Letter Template

Size: 17 KB

Free Job Application Letter for Assistant Engineer Template

Size: 20 KB

Free Job Application Letter for Assistant Manager Template

Size: 22 KB

Free Job Application Letter For Engineer Template

Free Job Application Letter to Marketing Manager Template

Job Application Letter – Sample and Tips Example

Size: 244 KB

Good Application Letter Example

Application Letter / Cover Letter Example

Do You Really Need a Job Application Letter?

It is already common knowledge that a resume is one of the most essential items that you need to prepare whenever you plan to apply for a job. However, it is not the only document that can affect the decisions of employers. Aside from a reference letter  written by another person, you can also create another letter that can help you in your application.

A job application letter, or a cover letter , can also greatly impact the way employers look at you as a candidate. If you can create a comprehensive and strategically-formulated cover letter, then you can have higher chances of getting a call for an interview or for the next phases of the recruitment. Here are some of the reasons why we think that making a job application letter should also be prioritized whenever you plan to immerse in the processes of searching and applying for vacant job positions open for employment:

• A job application letter can help you easily target the demands of the work position. If there are already specifications with the minimum requirements of the job designation, your job application can provide information and instances that are aligned with what the company is looking for. Even if a resume can also do this, a job application letter is actually more thorough as it allows you to be more detailed when discussing your deliverable. You may also see email cover letter examples .
• A job application letter can make you more desirable as a candidate. This document does not only present your skills and potential. You can also specify the items that you know about the business and its operations. Through this, you can already discuss how you can help the business achieve its goals. If the business can create the perception that you are truly knowledgeable of the specifics of the work position and why you deserve to be hired, then more interest can be given to your application. You may also like business proposal letter examples .
• A job application letter can market your professional qualifications. The further you explain what employers can expect from you, the more they can have an overview of how you can add value to the business. This is the reason why you have to be strategic when placing information in the job application letter. As much as possible, include information that are highly-related to the work post that you are targeting and those that are directly aligned with the corporate vision, mission and objective of the company.

Cover Letter / Job Application Letter – Guidelines and Example

Size: 28 KB

Job Application Letter / Cover Letter Template Example

Simple Job Application Letter Example

Basic Job Application Letter Example

How to Prepare Yourself Before Writing a Job Application Letter

If you want to receive a job appointment letter at the end of the recruitment process, you have to ensure that all the documents that you will submit during your application are on point. The process of developing the content, discussion flow and format of your job application letter is very important.

Unlike how others think of it, a job application letter is actually not that easy to do. Yes, you can just write a letter about your desire to apply for a particular work position any time of the day. However, the question that you need to answer is whether the document that you have written can make you standout from your competitors or not. This is why you have to take your time when planning how to come up with an impressive job application letter. Here is how you can prepare yourself whenever you are already prepared to create your own job application letter:

• Understand the task that you have at hand. It is best for you to research about the development of an outstanding job application letter first before making it. The knowledge and thought that you have about this process can make it easier for you to understand what you need to write in the job application letter.
• Make sure that you will have enough relevant information about your prospective employer and the job position that you would like to be hired for. Being knowledgeable of the brand, operational needs and corporate image of the business can help you associate your skills and other qualifications in a more strategic and targeted manner.
• Think of how your job application letter can impact your chances of being noticed by employers. We never know how businesses select their new hires. Do they look at the resumes first before browsing through the job application letter, or the other way around Do they base their impressions just on your professional profile or they also keenly observe the other supplementary documents that you present? Knowing that you have developed a professional, complete and presentable job application letter can make you more confident in the processes of application which can further boost your confidence in the next phases of the recruitment.
• Gather keywords which can be used in the job application letter. These keywords must be related to the industry where the business is a part of, the demands of the work position that you are applying for, the nature of operations of the employer, and the specifics of the daily job functions expected from the work post open for employment. Remember that your job application letter does not need to be technical and full of terms and jargon. However, you should also not forget that it must be informative.

Cover Letter for Job Application Example

Size: 24 KB

Job Application Letter – Example

Example of a Cover / Application Letter

How to Impress Employers Through Your Job Application Letter

Making a job application letter is a task that you need to seriously immerse yourself into. Some people think that a job application letter is not really necessary as a resume can already present the details that the employers would like to know. However, getting higher chances of a callback does not fully rely on providing what employers need to know but also by supplying them with information that can set the standards for the other applicants. This can easily be done through the development of a job application letter that can further elaborate details that a basic resume with a generic format can’t. Listed below are some of the ways on how you can possibly impress employers once they browse through the job application letter that you have submitted. You may also see acknowledgement letter examples & samples.

• Write the letter in an engaging manner. Ensure that the employers will feel your enthusiasm about the job position that you want to have and the possibility of being a part of the company or the business. You can do this by being aware of the tone and language that you will incorporate in the letter development.
• Present yourself as a candidate who is not just equipped with all the qualifications needed by the job position, but someone who is willing to learn and consistently wants to excel and improve in his or her chosen craft. This allows the company to have an idea that you have an idea about the business and you have selected to apply there because you believe that the possible employment can result to all parties mutually benefit from and with one another. You may also like employee reference letter samples .
• Discuss the key requirements of the job position but veer away from presenting those that are already in your resume. There is no need to create a job application letter if you will just repeat what is already in your professional profile. You need to give the employers more insight of who you are and what you can provide the company with if they decide to hire you. You may also check out what is an application letter?
• Ensure that you can showcase your relevance. List a number of reasons why you are the best candidate for the work position. When stating facts about how your qualifications fit the work description, do not be boastful or overly confident. The discussion must be formal and professional so that you can also make your character shine. Employers do not just look on your professional deliverable as work ethics, character, and adaptability are also important factors that businesses look for in their possible new hires. You might be interested in thank-you letter examples.
• Focus on the formal letter format and presentation of the job application letter as much as you give focus on the document’s content. Make sure that you will come up with an organized discussion. More so, ensure that you will print the document in a clean and business-appropriate paper. If the company asks you to send it through email, do not forget to check if the job application letter has been attached in your message accordingly. You also have the option to properly format the letter in the body of the actual email.

Cover Letter Example

Standard Cover Letter / Application Letter Format Example

Example of a Cover Letter for Work Application

Cover Letter for Work Application Example

Content of a Job Application Letter

Think of your job application letter as a business proposal cover letter . The latter is used to present a blueprint or a plan that can help business transactions between corporate and/or business entities take place. The same goes with the usage of a job application letter. What do you want to present to employers? How do you want to be perceived? Do you think the content of the letter is appealing and impressive enough for an employment transaction to take place? If you can confidently answer these items, then you are on the right track.

The completion of the content in your job application letter must be highly considered. Making a comprehensive job application letter can effectively provide you with a lead advantage during the recruitment and selection process. Here are the important information that you need to include in your job application letter:

• The date when you have written and submitted the job application letter
• The name of the person to whom the job application letter is for and his or her connection to the company
• The business name and other information of the company where you are applying
• A salutation
• The job position that you are applying for
• The statement that you are a great fit for the work position
• The reason why you would like to be hired for the work post by the employer
• The relation of your professional work experiences and deliverable to your desired work position
• The supporting details that can further strengthen your qualifications
• The relevance of your professional expertise to the goals and objective of the business
• A conclusion that should appeal to the employer
• A simple statement that you will be more than willing to progress to the next phases of the hiring process
• A statement that you will be waiting for the response of the employer regarding the matter
• A message of appreciation for the employer’s effort and time to review your application
• Your contact information where the employer may reach you in the future
• A closing remark and your signature

You may also see two weeks notice letter examples & samples.

Job Application Letter for Applicants With a Gap in Career History Example

Cover Letter Layout Example

Cover Letter / Application Letter Template Example

Benefits of Having a Comprehensive and Detailed Job Application Letter

With the stiff competition in different industries, you have to come up with ways and strategies on how you can take a step ahead of other applicants. Always remember that there are limited job opportunities that are targeted by highly-qualified and technically-equipped candidates on a daily basis. Having these in mind can help you prepare better when applying for a job. A job application letter can be one of your strengths during this process. Hence, it is important for you to create this document in the most effective way possible. A few of the benefits that you can have as an applicant if you will create a complete and precise job application letter are as follows:

• Making a job application letter can help you introduce yourself elaborately. You can highlight your key competencies especially those that are not fully-discussed or even placed in your resume summary statement and within the entirety of your professional profile. With this, the employer can give a higher value to your accomplishments and professional experiences. Doing this can also help you showcase instances and real occurrences where your previous employers were able to benefit from your expertise and the execution of your skills in the actual work environment.
• Creating a job application letter can make it possible for you to further express yourself. Why have you chosen the business as your first choice for possible employment? Why do you think you deserve to be hired? What kind of professional work do you want to be involved in? These are only a few of the questions that you can precisely and directly answer in a job application letter. Most resumes are constraining when it comes to the information that you need to include due to the format that you need to follow. This is not the case when making a job application letter as this document contains a conversation-like content in a professional setting. You may also see business letter examples .
• Developing a job application letter can give you the chance to explain the weak areas of your resume. As an example, you can discuss reasons on why you have huge employment gaps or why you decided to resign from one company then to another in a short period of time. However, keep in mind that you should not sound defensive when writing these details as it can also negate the purpose of developing the job application letter which is supposed to impress employers. You may also like reference letter examples.
• Having a job application letter as an essential part of your application strategy can help your qualifications become more tailored with the job position that you are applying for. If you have a job application letter, then you do not need to change a lot of things in your resume as you can already discuss more details in the application letter. Your professional work experiences may not be directly related to the job position that you want. Through the help of a job application letter, you may present the connection of your previous work assignments to the requirements of the new job position that you are applying for. You may also check out appointment letter examples & samples.

Short Job Application Letter Example

Guide and Example of Job Application Letter / Cover Letter

Size: 14 KB

Cover Letter / Application Letter – Warning w/ Example

Tips to Follow When Developing a Job Application Letter

Creating an effective Job Application Letter is crucial in the job hunting process. This document, often accompanying your resume, is your opportunity to make a strong first impression. Whether you’re crafting a cover letter or a job application email, there are key elements to include for a professional cover letter. Here’s a guide to help you develop an impactful job application letter:

• Understand the Purpose : Your job application letter is more than just a formality. It’s a personal introduction and a pitch. It should complement your resume by highlighting your relevant skills and experiences, tailored to the job you’re applying for.
• Research the Company : Tailoring your letter to the specific company and position is crucial. Show that you have done your homework by mentioning something about the company’s values, culture, or recent achievements.
• Start Strong : The opening of your professional cover letter sets the tone. Begin with a compelling introduction that grabs the reader’s attention. Mention the position you’re applying for and how you discovered the opening.
• Highlight Relevant Skills and Experiences : Use the body of your letter to emphasize why you’re the right fit. Focus on experiences and skills that directly relate to the job description . Use specific examples and quantify your achievements where possible.
• Make it Personal : Avoid generic phrases. Personalize your job application email or letter by reflecting your enthusiasm for the role and explaining why you’re passionate about working for this specific company.
• Keep it Concise and Clear : Your letter should be easy to read and to the point. Aim for no more than one page. Use short paragraphs and bullet points for easy scanning.
• Professional Tone and Language : While you want to show your personality, maintain a professional tone. Use formal language and avoid slang or overly casual phrases.
• Proofread and Edit : Typos and grammatical errors can make a bad impression. Proofread your letter multiple times and consider having someone else review it as well.
• Closing with a Call to Action : End your letter by thanking the employer for considering your application and express your interest in discussing your candidacy further in an interview.

A well-crafted Job Application Letter is your gateway to capturing the attention of potential employers. By following the outlined tips and emphasizing your unique skills and experiences, you can create a compelling and professional cover letter. Remember, this letter is your chance to make a memorable first impression, paving the way for a successful job application process.

Text prompt

• Instructive
• Professional

Generate a job application letter for a college student applying for a tutor position

Write a job application letter for a recent graduate seeking a teaching assistant role in a middle school.

WTO / Letters and Emails / Cover Letters / How to Write a Job Application Letter? (30 Best Examples)

How to Write a Job Application Letter? (30 Best Examples)

An Application Letter is a stand-alone letter that a person writes to the hiring managers of an organization to show interest in an available job position.

This letter contains all the necessary details of the job applicant, including their skills and experience at the job and their qualifications.

A job application letter usually contains details of a person’s interests, skills, levels of exposure and experience, expertise, and education. The applicant usually addresses the application letter to the hiring company to inform them of the benefits of selecting the said applicant for the job interview and employment.

The application letter is more detailed and personal than the cover letter and serves as the first interface between the employer and potential employee as it gives the impression of an almost physical meeting.

Here, the applicants have ample opportunities to sell themselves in the best light, stating past experiences that will suit the organization’s needs. An organization is always looking to employ the best asset in the job market, and only one that can convince them of this worth gets the job.

Hence, a job application letter is one of the most important documents that get to your potential employer, and you must write an excellent application letter that captivates the reader to the end. For this reason, this article breaks down application letter writing into basic steps, and we have provided application letter examples to guide you as you write yours.

Download Free Templates

Differences Between an Application Letter and a Cover Letter

A job applicant may find both cover letter and application letter as useful documents to present to the potential employer. However, these two documents differ in the following ways:

Purpose of the letter

A job application letter covers every detail of your professional qualifications, including years of experience and expert skills. It conveys your capacity to the potential employer and convinces the employer to interview and employ you. This is quite different from a cover letter, which only defines your qualifications and the letter’s aim.

Introduction

The cover letter gives brief details about the job applicant as it links the potential employer to the applicant’s curriculum vitae and is usually about three to four sentences long. For example:

“I am Victor Paul, applying for the Sales Representative position at Monte Crafts Limited. With my 7 years of experience in marketing and sales, I believe I will be suitable and fit for this position.”

However, an application letter contains more detail and depth, containing all necessary details of the skills and experiences that qualify the candidate for the position, for example:

“My name is Rose Peter, and I have been working at the Poll Intinent for 12 years as the head sales and organization manager. I have seen the company’s clientele rise from a meager number of 120 to about 4,500 customers. This result is due to my team’s diligence and hard work , as well as our communication and managing skills. I have obtained a dual degree in psychology and business management and several workshops that have honed my people management and communication skills.”

Work history

The cover letter is an introduction to the applicant’s curriculum vitae and contains little work history details. The application letter, however, contains a brief summary of the applicant’s qualifications, for example:

“In my years of service, I was opportune to head several marketing and sales interventions for my current company of employ, which were all successful. Hence, I believe that my skills in sales and marketing will come in handy in your company’s sales department.

Letter content

A cover letter is usually brief and has minimum information, which compels the reader to read through the rest of the application. In contrast, the application letter contains all information that the potential employer needs to know, including the applicant’s educational background, skillset, and experiences in similar workspaces. In addition, the application letter has details that are of interest to the potential employer and will pique their interest in you as an applicant.

Letter length

The cover letter is usually brief and consists of short sentences that link the employer to other application documents and the applicant’s qualifications, whereas the application letter is a bit lengthy and contains vital professional information, interests, and qualifications of the applicant.

Letter attachment

The cover letter is usually part of the applicant’s documents and goes alongside their curriculum vitae and recommendation letter(s) .

An application letter, however, can be a stand-alone document which you submit to the potential employer. It covers all details and information about the applicant that is of relevance to the employing organization.

Educational purposes

Applicants use cover letters to apply for job opportunities alongside their curriculum vitae, but you can use an application letter for much more than a job. Since an application letter is all-encompassing, you can also use it to apply for an internship or field attachment. It contains your career goals and gives the potential employer an insight into your core values.

When to Send Each Letter?

A cover letter is generally most acceptable when applying for a job with a vacancy. A cover letter goes alongside the curriculum vitae of the job applicant and other necessary documents, while an application letter comes in handy when you are applying for a job without an announced opening. Here, the letter contains more details that are professional because you are trying to convince the employer to consider you when there is a job opening that suits your qualifications.

How to Format Application Letter?

Your job application letter format largely depends on your mode of submission. When sending an application letter to a potential employer via email, its format is a little different from a printed or handwritten letter. We have compiled several detailed application letter examples to guide you as you write your job application letter.

Your application letter should contain the following:

This usually contains the applicant’s address as well as the potential employer’s address and the date. The header should have the name, residential address, phone contacts, and email addresses of the applicant and recipient of the letter. The header ends with the date. This is the format of any formal letter header, but when sending this letter through an email, you must include your contact after your signature to help the organization contact you to set up an interview or meeting.

This comes next after the header and entails politely addressing the potential employer. The most common salutation is, “Dear Mr./Sir/Ms.” followed by the person’s name. If you are unsure of the person’s gender, you can address the person’s official position. For example, “Dear Manager.”

Subject line

This single line serves as the letter’s title, carrying a summary of the purpose for writing the letter. It is usually in capital letters and underlined. For example, “Application Letter For Head Sales Manager.”

This is the letter’s opening paragraph, where you should write briefly about yourself and your qualifications. This must be colorful and rich without being too flashy as it determines the depth of the potential employer’s interest in your letter.

The body of the letter can be divided into three distinct paragraphs. Firstly, you should mention what job position you are applying for and where you saw the job vacancy. Then move on to the next paragraph, where you talk about specific skillsets and beneficial areas of expertise that can solve the employing company’s real and potential needs. The third paragraph is the concluding part of the body of the letter, where you are to appreciate the employer for their time sincerely.

In concluding a formal application letter, you must sign off politely using words such as “Yours sincerely” followed by your name and signature. If you send the letter via email, you must include your mobile contact after signature.

Sample Formats

Following are some sample for mats and examples for best understanding

Writing a Perfect Application Letter

A job application letter is usually the first interface between a potential employer and a job applicant. Hence, you must strive to make the best first impression on your potential boss through your application letter.

This is why we have provided a breakdown of the necessary steps in writing a job application letter.

We have also provided application letter examples to help guide you as you write your application letter:

Describe your interest in the position

In the opening paragraph of your letter, you should begin by stating the exact position you are applying for and how you learned about that position in the organization. You must then state the qualifications and experiences that make you the best fit for that position and present yourself as apt and capable to function excellently in said position.

This is the first paragraph of the letter, and so it is most likely the paragraph that determines the interest of the potential employer in the rest of your letter hence it must be captivating and professional.

Highlight your experiences and qualifications

You must highlight all educational qualifications as well as professional experiences. This is especially important in your job application letter because you may not attach it to a copy of your resume, and so the application letter must be concise and yet have all the necessary details of your qualifications. It is helpful to have an outline of all your qualifications and then match them up with the needs of the position for which you are applying.

Emphasize your skills and abilities

In the job-seeking market, your soft skills and various unique abilities in your field set you apart from the crowd. Hence, it is wise to emphasize these skills and abilities. It will do you good to investigate the organization and know what skills are of interest to them. When you achieve this, you will capture the employer’s interest by emphasizing the skillsets that the organization needs in order to thrive.

Include aspects of your personality

The employer wants to know you beyond your educational qualifications and professional experiences, so positive traits such as hard work, diligence, and team player come to play. Mention aspects of your personality that will raise your score with the potential employer. This is a necessary part of your job application letter.

Express your appreciation

Sincerely appreciate the potential employer for taking the time to review your letter before concluding the job application letter.

Sample Letters

Below are two job application letter examples that will guide you when you write your own:

Lois Mende 134 Jenney Street, New Orleans 129 009-8762 [email protected]

Orin Kendel Hiring Manager, Jed and Jen 754 Olin Street New Orleans

September 23, 2021

Dear Mrs. Orin,

APPLICATION FOR THE POSITION OF MARKETING CONSULTANT

In response to the advert in the New Orleans Daily Newspaper of September 22, 2021, I am applying for the position of Project Researcher. I have held the position of head researcher in the Orleanslad for 21 years, and I believe that with my experience and skills, I will be able to contribute meaningfully to the Berkley project in your company.

I have a bachelor’s degree in resource management and urban planning and another in research methods. I have served as head of several research projects, including the humid post rate of disease and infection in New Orleans, the Beta research project, Foodborne disease, and the animal Adaptation to Urbanization Research of 2004. I have several training certificates for each research project and a certificate for each year’s project mining workshop.

I hope to improve my skills through new experiences of research, especially the proposed Water Cleansing project in 2022 that your organization plans to begin. My core values are diligence, hard work, and team building. With these, I believe that I will best suit the position of research manager.

I am sincerely grateful that you took the time to read through this letter, and I hope to hear from you soon.

Yours sincerely

Lois Mende.

Maureen Peter 345 Kelvin Street Alabama – 12 342-9099-098 [email protected] Wisdom Samson Alabama Mining City Alabama-12

July 12, 2019.

APPLICATION N FOR THE POST OF MINING ENGINEER

My name is Wisdom Samson, and I want to express my interest in your company’s mining engineer position. In my previous jobs, I conducted various mining activities such as researching the various land mines and mining methods and planning and mining several ores from sites. Due to my diligence and work experience, I consider myself a great fit for this position.

I obtained my bachelor’s degree from the prestigious Alabama School of Engineering and have since obtained an MSc and Ph.D. in Field Mining and Processing. I have served as head of the Ore Processing Unit for the past eight years in Uncle and Mines. I hope to harness all my experiences and skills in achieving new mining fits in Alabama via your company.

My core values are doggedness and endless learning. I hope these values can come to play in the Alabama Mines team, and I hope to learn from all the projects set before the company.

I am extremely grateful you reviewed my letter and hope to hear favorable news from you.

Yours sincerely,

Maureen Peter 342-9099-098

7 Best Practices to Follow

The following tips will help you create an exceptional application letter, especially using the above application letter example as a template to write your application letter:

Review information

Most companies look to employ more people when they are taking on a new project and hence will naturally consider the applicants who will help in such projects. Therefore, you must research the company’s ongoing projects and think of ways to serve in such projects. You must be able to sell yourself as the best candidate for the position and company to secure the position.

Use a professional format

It is very important to keep up with the professional application writing format. Hence the reason for the job application sample letters. This makes you a diligent professional and speaks highly of you to the employer.

As much as you want to be detailed, keeping the letter brief and concise is very important. You must focus only on the most important aspects of the letter and keep on track without flamboyant words.

Review the job listing keywords

Most organizations will include certain skills and qualifications as requirements for a certain job, and so you must carefully note these and emphasize the keywords when writing a job application to such an organization. As in the application letter examples above, common keywords include

“communication skills, punctuality, time management skills, diligence, and hard work.”

Always write one

Always write an application letter for every job position that interests you. This is unless the employing organization specifically asks you not to do so. However, an application letter improves your chances of obtaining the job as the employer gets to interact with you almost as though in a physical meeting.

Sell yourself

Employers search for the best employees there are, so you must sell yourself in your application letter as the best in your field. This involves emphasizing your strengths and qualifications, especially those that are beneficial to the organization.

The application letter gives the employer the first impression of you, so you must make this impression positive and flawless. Your letter must be impeccable and free of errors, and you must also stick with the rules of writing a formal business letter . Proofread your letter as many times as you can to correct any errors that may be. Write the first draft as a sample, proofread and then write the final draft of the job application letter.

Final Thoughts

A job application letter is a necessary document in applying for a job position and must be formal and professional. It is, most times, the first interface between the employer and applicant, and so it must be flawless and free of errors. It must represent the applicant as capable of the job position and the best in that career path. The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application letter.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Employment , Guides

14 top workplace communication skills and how to improve.

Exactly How Many Hours is a Part-Time Job?

Demand , Letters and Emails

22 samples of job counteroffer letters (for salary).

Letters and Emails , Request

Sample leave of absence letters | how to write (examples).

Letters and Emails

Doctor’s note: work restrictions letter (templates).

How to Reply to an Interview Invitation Email (Samples)

Employment , Letters and Emails

How to write a job acceptance letter (samples).

Cover Letters , Letters and Emails

Free Eye Doctor Note Templates

Authorization

Authorization letters to travel with minor.

Sample Landlord Reference Letters for a Tenant

12 Free Vehicle Authorization Letter Templates

Thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

Job Application Letter

A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.

The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.

Job Application Letter: Tips and Guidelines

• A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
• A job application letter should be professional in appearance.
• It should be addressed to a specific person and their position should be mentioned.
• One should attract attention to their skills, experience and knowledge in the job application letter.
• Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
• The willingness for an interview ahead of the application should be expressed.
• The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
• One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
• Write persuasively and proofread before submitting.

Format for Job Application Letter

Address of the Applicant

The employer/HR,

Salutation (Respected Sir/Ma’am),

Body of the letter

Thanking you,

Yours Sincerely/Truly

(Details of the applicant)

Sample for Job Application Letter 1 – Applying as a Fresher/Graduate

  142, 12th Floor,

Vibrant Tower,

Andheri, Mumbai.

12th September 2021

The HR Manager,

ABC Technologies,

Action Tower,

Subject: Job application for the position of Software Engineer

Respected Ma’am,

I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.

I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.

I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.

I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.

Looking forward to discussing my skill set in an interview.

Yours truly,

Sakshi Mittal

Explore More Sample Letters

• Leave Letter
• Letter to Uncle Thanking him for Birthday Gift
• Joining Letter After Leave
• Invitation Letter for Chief Guest
• Letter to Editor Format
• Consent Letter
• Complaint Letter Format
• Authorization Letter
• Application for Bank Statement
• Apology Letter Format
• Paternity Leave Application
• Salary Increment Letter
• Permission Letter Format
• Enquiry Letter
• Cheque Book Request Letter
• Application For Character Certificate
• Name Change Request Letter Sample
• Internship Request Letter
• Application For Migration Certificate
• NOC Application Format
• Application For ATM Card
• DD Cancellation Letter

Sample for Job Application Letter 2 – Applying for a New Job

  14, Balwant Nagar

Janpath Road,

9th January 2022

Karan Nayak

HR Manager,

Potent Solutions,

Subject: Application for vacancy of Customer Service Manager

Dear Mr Nayak,

I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.

In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.

As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.

I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.

Thanking You,

Yours sincerely,

Viraj Mathur

FAQs on Job Application Letter

Question 1. What is a job application letter?

Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.

Question 2. What is important to include in a job application letter?

Answer. At the top of the letter:

• Mention your contact details and address
• Address properly the company/organisation you are applying to
• A formal greeting (using the appropriate title and name of the addresses).
• A clear and brief subject of the letter

At the bottom of the letter:

• An appropriate sign-off eg. Yours truly, yours faithfully etc.
• Your name and signature

Question 3. Is a job application letter important?

Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.

Question 4. What are the things that an applicant should avoid in their job application letter?

Answer. Following are some mentioned things that an applicant should avoid in the job application letter:

• Job application letter should not be copied from any other resume publication sites
• An applicant should always proofread their application letter and should not make any grammatical mistakes.
• An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.

Customize your course in 30 seconds

Which class are you in.

Letter Writing

• Letter to School Principal from Parent
• ATM Card Missing Letter Format
• Application for Quarter Allotment
• Change of Address Letter to Bank
• Name Change Letter to Bank
• Application for School Teacher Job
• Parents Teacher Meeting Format
• Application to Branch Manager
• Request Letter for School Admission
• No Due Certificate From Bank

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Download the App