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PowerPoint - Saving Presentations
Powerpoint -, saving presentations, powerpoint saving presentations.
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PowerPoint: Saving Presentations
Lesson 4: saving presentations.
/en/powerpoint/creating-and-opening-presentations/content/
Introduction
Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer . If you prefer, you can also save files to the cloud using OneDrive . You can even export and share presentations directly from PowerPoint.
Watch the video below to learn more about saving and sharing PowerPoint presentations.
Save and Save As
PowerPoint offers two ways to save a file: Save and Save As . These options work in similar ways, with a few important differences.
- Save : When you create or edit a presentation, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.
- Save As : You'll use this command to create a copy of a presentation while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.
About OneDrive
Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online . This is done with OneDrive , which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.
To save a presentation:
It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.
![how to save powerpoint presentation on desktop Clicking the Save command](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_save_ribbon.png)
- If you're saving the file for the first time, the Save As pane will appear in Backstage view .
![how to save powerpoint presentation on desktop Clicking Browse](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_save_browse.png)
- The Save As dialog box will appear. Select the location where you want to save the presentation.
![how to save powerpoint presentation on desktop Saving a presentation](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_save_dialog.png)
- The presentation will be saved . You can click the Save command again to save your changes as you modify the presentation.
You can also access the Save command by pressing Ctrl+S on your keyboard.
Using Save As to make a copy
If you want to save a different version of a presentation while keeping the original, you can create a copy . For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.
To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name .
![how to save powerpoint presentation on desktop Clicking Save As](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_save_as.png)
To change the default save location:
If you don't want to use OneDrive , you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.
![how to save powerpoint presentation on desktop Clicking the File tab](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_default_ribbon.png)
Using AutoRecover
PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover .
To use AutoRecover:
- Open PowerPoint. If autosaved versions of a file are found, the Document Recovery pane will appear.
![how to save powerpoint presentation on desktop The Document Recovery pane](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_autorecover_pane.png)
By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.
If you don't see the file you need, you can browse all autosaved files from Backstage view . Just select the File tab, click Manage Presentation , then choose Recover Unsaved Presentations .
![how to save powerpoint presentation on desktop Recovering an unsaved file](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_autorecover_manage.png)
Exporting presentations
By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type , such as a PDF or PowerPoint 97-2003 presentation . It's easy to export your presentation from PowerPoint to a variety of file types.
- PDF : This saves the presentation as a PDF document instead of a PowerPoint file.
- Video : This saves the presentation as a video.
- Package for CD : This saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player anyone can download.
- Handouts : This prints a handout version of your slides.
- Other file type : This saves in other file types, including PNG and PowerPoint 97-2003 .
To export a presentation:
In our example, we'll save the presentation as a PowerPoint 97-2003 file.
- Click the File tab to access Backstage view .
![how to save powerpoint presentation on desktop Clicking Change File Type](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_export_file_type.png)
You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.
![how to save powerpoint presentation on desktop Choosing a file type from the Save As dialog box](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_export_type.png)
Sharing presentations
PowerPoint makes it easy to share and collaborate on presentations using OneDrive . In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.
When you share a presentation from PowerPoint, you're actually giving others access to the exact same file . This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.
In order to share a presentation, it must first be saved to your OneDrive .
To share a presentation:
![how to save powerpoint presentation on desktop Clicking Share](https://media.gcflearnfree.org/content/56d5a87d6aa91509c8743420_03_01_2016/saving_share_backstage.png)
- Open our practice presentation .
- Use Save As to create a copy of the presentation. Name the new copy Saving Challenge Practice . You can save it to a folder on your computer or to your OneDrive .
- Export the presentation as a PDF file.
![how to save powerpoint presentation on desktop previous](https://media.gcflearnfree.org/assets/icons/textplus/bottom-nav-left-arrows.png)
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How to Download a PowerPoint Presentation
![how to save powerpoint presentation on desktop How to Download a PowerPoint Presentation](https://proofed.com/wp-content/uploads/2023/12/3-Graphic-How-to-Download-a-Powerpoint-628x492.png)
4-minute read
- 24th January 2024
PowerPoint is Microsoft’s presentation software . It’s frequently used by families, students, and businesses to create slideshows that use text, images, art, and videos.
Whether you want to access lecture slides or presentations showing essential business insights, in this post, we’ll walk you through you how to download PowerPoint presentations so you can work with them offline.
1. Get the Software
If you don’t already have PowerPoint, you will need to download it. Microsoft PowerPoint is part of Microsoft 365 . This is a subscription service, so it does come with a cost.
A free alternative for working with PowerPoint files may be Google slides .
If you choose to download PowerPoint, first make sure your computer will be able to run it:
- Windows Users: Check that your computer is running Windows 10 or higher that your system has the required hardware specifications to run PowerPoint smoothly.
- Mac Users: Confirm that your Mac is running a version of macOS that supports Microsoft’s software .
2. Connect to the Internet
This may seem obvious, but it’s good to make sure you have a reliable internet connection before you try to download anything.
3. Download Your PowerPoint Presentation
Once you’ve got PowerPoint or Google slides set up, you’re ready to download PowerPoint presentations.
First, find the PowerPoint you want to download. This could be in an email, on a website, or on a platform like Google Drive or OneDrive .
Next, make sure you have access to the file and permission to download it. For some websites, you may need to create an account and login.
Downloading a PowerPoint from Email
While each email provider is a little different, the basic steps for downloading a PowerPoint are the same:
1. Open the email that contains the PowerPoint presentation.
2. Click on the Attachment icon to download the file.
3. Once the file is downloaded, click on it to open it with PowerPoint.
4. To save a copy of the presentation, click on the File tab.
5. Select Save As and choose where you want to save the file.
6. Give the file a name and hit Save .
Downloading a PowerPoint from a Website
You can download a PowerPoint presentation from a website in just a few steps:
1. Right-click the presentation link or select File if you are viewing the presentation.
2. Select Save As .
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3. Give the file a name and choose the file format you want to save it in.
4. Click Save .
Some websites use PowerPoint for the web, which is one of Microsoft’s online tools. The steps to download these PowerPoint files are slightly different:
1. Click on the File tab of the main ribbon.
2. Select Download As .
3. From the panel of options on the right, select Download a Copy .
4. A dialog box will confirm that the copy is ready to be downloaded to your computer.
5. Select Download to continue.
Downloading a PowerPoint from OneDrive or Google Drive
You can download a PowerPoint presentation from OneDrive or Google Drive for offline use:
1. Open the appropriate website and sign in to your account.
2. Locate the PowerPoint presentation you want to download.
3. Right-click on the file and select Download .
4. When prompted, select Save or Save As .
5. Choose where to save the file and click Save .
If you’re using Microsoft 365, your PowerPoint presentations may automatically save to your OneDrive. Follow the steps above if you want to save a copy to your computer.
Have the Best PowerPoint Presentation
Now you know how to download a PowerPoint presentation from almost any source!
If you want to make sure you have the best PowerPoint presentations around, have one of our expert proofreaders check them for you. You can even try it free !
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How to Save a Slide in PowerPoint Individually? [Quick Tip!]
By: Author Shrot Katewa
![how to save powerpoint presentation on desktop How to Save a Slide in PowerPoint Individually? [Quick Tip!]](https://artofpresentations.com/wp-content/uploads/2021/09/Featured-Image-Save-Just-One-Slide-in-PowerPoint.jpg)
There are times when we want to either just print or share just a single slide from our PowerPoint presentation. It might seem a bit difficult to do so initially, but the process is actually quite simple!
To save a slide in PowerPoint, select the slide from the slide preview panel on the left part of your screen. Press “Ctrl+C” to copy it. Now, click on the “File” tab, and open a “Blank PowerPoint Presentation”. Press “Ctrl+V” to paste the slide. Press “Ctrl+S” to save the single slide presentation.
In this article, I will share with you how you can save just one slide from an existing PowerPoint presentation.
Plus, I will also show you how to save a single slide as an image so that you can avoid the changes in the color and the look of the slide when you move it to a new presentation.
So, without further adieu, let’s get started!
1. How to Save a Single Slide in PowerPoint?
There are actually two different ways in which you can save a single slide in PowerPoint. The first method is where you copy the slide into a new presentation and save it separately. Another method is where you can save a single slide as an image!
Let’s take a look at both the methods below –
Method 1 – Save a Single Slide Using a New Presentation
If you want to extract and save a single slide from an existing PowerPoint presentation, the best thing for you to do is to copy the slide and paste it into a blank PowerPoint presentation.
Related Read – Check out my other article on How to Copy and Paste in PowerPoint that provides you with tips to help retain the design and formatting of your original slide.
Then, save the Powerpoint presentation that contains the single slide that you just pasted in it.
This method allows you retain editing capabilities to the single slide that you move into a new presentation.
Here are the steps that you need to follow –
Step 1 – Copy the Slide
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S1-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
The first step is to copy the slide that you want to save as a presentation. To do that, first, select the slide from the “ Slide Thumbnail View ” on the left part of your PowerPoint window by clicking on it.
Then, “right-click” on the slide. From the options that are displayed in the menu, click on “ Copy “.
You can also use the keyboard shortcut “ Ctrl+C ” to copy the slide once it has been selected.
Step 2 – Open a Blank Presentation
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S2-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
The next step is to move this slide into a new presentation. For that, first, we will need to open a blank presentation.
To open a blank presentation in PowerPoint, click on the “ File ” tab on the top. You will be taken to the backend view.
From the backend view, simply click on the “ New ” option on the left, and then select the “ Blank Presentation ” option.
This will open a new blank PowerPoint presentation.
You can also press “ Ctrl+N ” to open a new PowerPoint presentation and avoid all the above steps.
Step 3 – Paste the Copied Slide
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S3-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
Once the new presentation is open, simply click on the first slide in the new presentation, and paste the slide that you have copied from the original presentation.
You can “ right-click ” on the first slide, and from the options that appear, click on “ Paste “.
Alternatively, you can also simply click on the first blank slide in the new presentation and press “ Ctrl+V ” to paste the copied slide.
Step 4 – Choose the “Keep Source Formatting” option
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S4-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
Once you’ve pasted the slide from the original presentation into a new blank presentation, you will notice that sometimes the formatting of the slide (meaning the color and font) doesn’t get carried over.
This can be annoying as you really don’t want to spend time recreating the slide!
To solve this problem, click on the small “clipboard” icon underneath the slide that you just pasted in the new presentation. A dropdown menu will appear.
Simply, choose the “ Keep Source Formatting ” option from the dropdown.
This option will basically retain the way text, image and other elements were formatted in the original presentation.
Step 5 – Delete Additional Slides
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S5-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
Now, all you are left to do is delete any additional slides that may be present in the new presentation.
To delete the slides from the presentation, select it by clicking on it. Then, right-click and choose the “ Delete Slides ” option.
You should be left with only a single slide that you copied from the original presentation.
Step 6 – Save the Presentation
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M1S6-How-to-Save-a-Single-Slide-in-PowerPoint.jpg)
The last step of the process is the make sure that you save the presentation.
To save a PowerPoint presentation, click on the “ File ” tab. Then, from the backend view, click on “ Save “.
You can also use the keyboard shortcut “ Ctrl+S ” to save a PowerPoint presentation.
You will be prompted with a new window asking you to choose a destination to save the file. Navigate to the specific folder where you want to save the file. Then, click “ Save “.
Method 2 – Save a Single Slide as an Image
If you are in a hurry and don’t really care about being able to edit the slide once it has been moved separately, then perhaps you should use this method.
Saving an individual slide as an image in Microsoft PowerPoint is quite an easy process.
It requires 4 easy steps as follows:
Step-1: “Right-click” on the slide
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M2S1-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint-1.jpg)
The first step is to go to the slide you want to save as an image and “Right Click” anywhere on the slide. This will open a drop-down menu.
Step-2: Select the “Save as Picture…” option
From the drop-down menu, click on the “Save as Picture…” option. This will open a new window.
In this window, you can select the folder you want to save the slide as a picture in. You can also rename the image by typing in the “File name” box.
Step-3: Select your preferred image format
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M2S2-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint.jpg)
Below the “File name” box, click on the “Save as type” option. This will open a dropdown menu containing all the standard image format options. Click on your preferred format to select it.
I would recommend using the “ JPEG ” file format especially if you only plan to email this to a client or a team member.
If you plan to project it on a screen or print this slide on a huge paper, you would perhaps be better off going with the “PNG” file format.
Step-4: Click on the “Save” button
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M2S3-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint.jpg)
After naming your slide and selecting the image format, click on the “Save” button at the bottom of the new window. This will save the selected single slide as an image.
How to Save One Slide in PowerPoint as a Picture on Mac?
You can follow a similar process to the one mentioned in the previous section even on Mac. However, you can also use the export function and save just one slide as a picture in PowerPoint on Mac.
Here’s how to save just one slide as a Picture in PowerPoint on Mac –
Step-1: Select your preferred slide
First, click on the specific slide you want to save as a picture. Be sure to select the entire slide rather than a single element in the slide.
Step-2: Click on the “Export” option
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M3S1-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint-on-Mac.jpg)
In the “Primary Menu” bar at the top of your screen, click on the “File” option, which will open a dropdown menu. From the dropdown menu, select the “Export” option.
Step-3: Click on the “File Format” box
Clicking on the “Export” option will open a pop-up menu. At the bottom of the pop-up menu, click on the “File Format” box. This will open a dropdown menu containing various file formats.
Step-4: Select the preferred file format
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M3S2-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint-on-Mac.jpg)
In the dropdown menu under the “File Format” box, there are three image formats which are “JPEG” , “TIFF” and “PNG.” Select your preferred image format.
My recommendation would be to choose the “JPEG” file format as that doesn’t significantly increase the size of the image and also maintains a decent quality for most purposes.
Step-5: Click on the “Save Current Slide Only” option
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M3S3-How-to-Save-a-Single-Slide-as-an-Image-in-PowerPoint-on-Mac.jpg)
Once you select your desired file format, you will see two new options appear below the “File Format” box. Among the two options, click on “Save Current Slide Only.”
Step-6: Click on the “Export” button
To complete the process, click on the “Export” button which is located at the bottom of the pop-up window. Thus, the selected individual slide will be saved as a picture on your computer.
2. How to Save a Single Slide in PowerPoint as a PDF?
Another option is to save a single slide in PowerPoint as a PDF file. This is great especially when you want to send the slide to a client. Sending a file in a PDF format looks more professional.
Here’s what you need to do to save a single slide in PowerPoint as a PDF –
Step-1: Select the Slide
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M2S1-How-to-Save-a-Single-Slide-as-PDF-in-PowerPoint.jpg)
The first step is to select the slide that you want to save as a PDF file.
Step-2: Click on the “File” Tab and choose “Print”
At the top left corner of your screen, click on the “File” menu to open it. In the “File” menu, select the “Print” option from the sidebar at the right side of your screen.
Step-3: Select the “Microsoft Print to PDF” option
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M4S2-How-to-Save-a-Single-Slide-as-PDF-in-PowerPoint.jpg)
Once the “Print” option is open, click on “Printer” and select the “Microsoft Print to PDF” option from the dropdown menu.
Step-4: Click on the “Custom Range” button
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M4S3-How-to-Save-a-Single-Slide-as-PDF-in-PowerPoint.jpg)
Now, under the “Settings” section, click on the top-most option which says “Print All Slides.” From the dropdown menu, click on the “Custom Range” button.
After that, click on the “Slides” box and type in the slide number of the slides that you want to save as PDF.
Step-5: Click on the “Print” button
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M4S4-How-to-Save-a-Single-Slide-as-PDF-in-PowerPoint.jpg)
Now, click on the “Print” button to open a pop-up window. Type in the name of the PDF in the “File name” box and click on the “Save” button to save the selected slide as a PDF.
3. How to Save All Slides in PowerPoint as a Picture?
In Microsoft PowerPoint, you can save either an individual slide or an entire presentation as image files. Check out my other article where I’ve gone in-depth on how to save a PowerPoint as a picture . Make sure you check out the article for all the visual references and tips.
I’m also highlighting the process below but if you need to see the process with visual aids, check out the article linked above.
Step-1: Open the “File” menu
At the top-left corner of your PowerPoint window, you will find the “File” tab, which is the first option in the ribbon. Click on the “File” option to open a variety of options.
Step-2: Click on the “Save As” option
With the “File” menu opened, click on the “Save As” option from the sidebar located at the left side of your screen and select the folder where you want to save the pictures in.
To save the slides as pictures in a new folder, click on the “New Folder” button and type in the folder name.
Step-3: Click on “Save As Type”
The “Save As Type” drop-down menu is located in the text box that says “PowerPoint Presentation (*.pptx).”
Click on the text box to open a dropdown menu. Scroll down the menu and select your desired image format from “JPEG File Interchange Format (*.jpg)” , “PNG Portable Network Graphics Format (*.png)” , “TIFF Tag Image File Format (*.tif)” or “Scalable Vector Graphics Format (*.svg).”
After selecting your preferred image file format, click on the “Save” button beside the “Save As Type” box. This will open a new dialogue box.
Step-5: Click on the “All Sides” button
Now, all you have to do is click on the “All Slides” button from the dialogue box to save all the slides of your presentation as image files.
Please Note – Each slide will be saved as a separate image arranged serially by slide number in your selected folder when you save a complete PowerPoint presentation as an image.
4. How to Print a Single Slide in PowerPoint?
In Microsoft PowerPoint, the process of printing an individual slide is similar to the process of saving the slide as a PDF file. Open the “Print” option from the “File” tab and then follow the 3 basic steps:
Step-1: Select the “Add Printer…” option
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M5S1-How-to-Print-a-Single-Slide-in-PowerPoint.jpg)
In the “Print” menu, click on the “Printer” box. From the dropdown menu, select the “Add Printer…” option.
This will prompt you to connect your printer to the computer. If your printer is already connected to your computer, click on it to select it.
Step-2: Select your preferred slide
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M5S2-How-to-Print-a-Single-Slide-in-PowerPoint.jpg)
Next, click on the “Settings” button and select the “Custom Range” option from the drop-down menu. In the “Slides” box below, type in the slide number of your preferred slide.
Step-3: Click on the “Print” button
![how to save powerpoint presentation on desktop](https://artofpresentations.com/wp-content/uploads/2021/09/M5S3-How-to-Print-a-Single-Slide-in-PowerPoint.jpg)
Now, all you have to do is click on the “Print” button for your printer to print the single PowerPoint slide you have selected.
Credit to cookie_studio (on Freepik) for the featured image of this article (further edited)
60 Effective PowerPoint Presentation Tips & Tricks (Giant List)
Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.
![how to save powerpoint presentation on desktop PowerPoint Presentation Tips](https://blog-frontend.envato.com/cdn-cgi/image/width=2400,quality=75,format=auto/uploads/sites/2/2023/07/PowerPoint-tips-and-tricks.jpg)
The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.
Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.
You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.
This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.
These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.
Guide to Making Great Presentations (Free eBook Download)
![how to save powerpoint presentation on desktop Making Great Business Presentations eBook promo](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/eBookPromo_850x150px-1.jpg)
Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.
This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.
Master PowerPoint (Free Course): 15 Essential Tips
This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:
To learn even more about how to make a PowerPoint look good, review the huge list of tips below.
What Makes a PowerPoint Presentation Effective?
Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:
- Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
- Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
- Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
- Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
- Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.
Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.
We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.
Killer Presentation Preparation Tips to Get Started Right
Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:
1. Know Your Stuff
Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.
2. Write It Out
Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .
3. Highlight What’s Most Important
A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.
4. Know Your Audience
How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.
Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.
5. Rehearse! (Yes, Already)
It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.
6. Rewrite After You Rehearse
As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.
“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl
The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.
7. Share With a Friend
If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.
Simple Tips to Design Your PowerPoint Presentation Better
Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:
8. Keep Your Slides Simple
This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?
A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:
Minimalist slide templates like Nook can help you resist the urge to clutter your slides.
9. Limit Words on Your Slides
Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.
10. Use High-Quality Photos and Graphics
One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.
Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .
People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.
11. Use Accurate and Relevant Charts and Graphs
Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .
12. Use High-Quality, Fresh Templates
Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.
Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.
The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.
On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.
Templates like Galaxi are impressively designed and waiting for your slide specifics.
The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.
13. Choose Appropriate Fonts
Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.
14. Choose Color Well
Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.
Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:
The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.
15. Clean + Simple Formatting Makes All the Difference!
We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.
16. Make Sure All Objects Are Aligned
A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .
17. Limit Punctuation
This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)
18. Avoid Over-Formatting Your Points
This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!
Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.
![how to save powerpoint presentation on desktop over-formatted vs simple text](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/overformatting-presentation-tips.jpg)
19. Combine Information With Graphics in PowerPoint
One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.
Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.
Practice Presentation Tips: Rehearse, Rehearse, Rehearse!
Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:
20. I’ll Say It Again, Rehearse!
Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.
21. Practice With a Timer
Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.
22. Slow It Down
Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.
23. Pause More Often
Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.
24. Record Yourself
Use your phone’s voice recorder. Assess and critique yourself. Consider:
- Are your pauses too short or too long?
- Are you speaking slowly enough? Too slow?
- When you’re nervous, does your voice get high like the mice in Cinderella?
![how to save powerpoint presentation on desktop record yourself presenting](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/recording-self-powerpoint-tips.jpg)
It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.
25. Choose Three Focal Points in the Room
If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.
Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.
26. Vary Your Sentence Length
This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.
27. Modulate!
Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.
28. Practice in Front of a Mirror
What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)
29. Use “Present Mode” When Rehearsing
When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!
30. Practice With New Audiences
If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.
31. Engage the Audience by Asking Questions
There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?
To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.
Helpful Tips to Step Up and Deliver Come Presentation Time
When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:
32. Take a Deep Breath
Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.
33. Lighten Up Your Mood
Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.
34. Remind Yourself to Take It Slow
When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!
35. Read the Room
Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.
Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.
![how to save powerpoint presentation on desktop read the room](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/presentation-room-energy.jpg)
Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.
The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.
Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:
“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”
36. Fake It ‘Til You Make It!
Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).
PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)
Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.
37. Stop With the Sound Effects
Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.
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38. Don’t Use Flashy Slide Transitions
Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .
39. Beware of Clip Art
This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.
40. Don’t Be Afraid to Be Afraid
The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.
Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:
“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”
If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!
41. Don’t Read Directly During Your PowerPoint Presentation
If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.
Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.
42. Don’t Miss Out on PowerPoint Customizations
Many new PowerPoint users often make significant mistakes when using Envato Elements designs.
The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!
Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.
To see more presentation tips that show you what not to do, make sure to check out our guide .
Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)
These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.
43. Use the Visual Guides
When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.
44. Use a Few Animations (Tastefully)
Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.
But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.
45. Stage Key Content With Animations
You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.
Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.
Take it from presentation pro Suzannah Baum :
“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”
For more animation presentation tips and tricks, follow our guide .
46. Add a Video to Your PowerPoint
When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.
47. Add Charts & Graphs
Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.
instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.
48. Build Your Own Infographics With SmartArt
Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.
Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.
You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.
49. Use Presenter View
Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.
That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.
50. Track Your PowerPoint Changes
One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.
As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.
10 More Advanced PowerPoint Tips & Tricks
Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:
51. Engage With an Interactive Quiz
A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.
By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a good PowerPoint presentation with quiz slides.
52. Illustrate With Custom Image Masks
One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.
The Burte template is full of PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.
53. Print Handouts With Extra Notes
Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.
PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.
54. Make Bulk Edits With Master Slides
When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.
That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.
55. Shrink File Sizes for Sharing
Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.
You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.
56. Map Processes With Flowcharts
As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.
The Flowcharts in Infographics template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.
57. Use Brand-Specific Colors
Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.
PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.
58. Build Social Media Posts in PPT
A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.
A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.
Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.
59. Be Industry-Specific
One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.
This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.
The Medical and Health template is a good PowerPoint presentation with a set theme.
60. Design for Online (Virtual) Sharing
Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.
Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.
More Great PowerPoint Tutorial Resources
We’ve built a resource for Microsoft PowerPoint that you’re sure to want to try. It includes countless PowerPoint tips and tricks. It’s called How to Use PowerPoint (Ultimate Tutorial Guide) and has all the PowerPoint design tips you need.
Discover More Top PowerPoint Template Designs From Envato Elements for 2024
You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .
Here are five of the best PowerPoint templates that you can use to create your best presentation yet:
1. Galaxi PowerPoint Template
Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.
2. Masmax PowerPoint Template
We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.
3. STYLE Multipurpose PowerPoint Template V50
Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.
4. Peachme Creative PowerPoint Template
Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.
5. Buizi Office Building Rent PowerPoint Template
Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.
We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:
How to Build a Good PowerPoint Presentation Quickly (In 2024)
You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.
For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.
![how to save powerpoint presentation on desktop](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/enjoy-presentation-skills-ppt-1.jpg)
Let’s get started:
1. Choose Your Slides
As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.
![how to save powerpoint presentation on desktop select slides](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/choose-slides-effective-presentation-skills-ppt.jpg)
One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.
In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.
2. Add Text
Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.
![how to save powerpoint presentation on desktop add text](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/enjoy-how-to-do-a-good-powerpoint-presentation.jpg)
One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.
To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.
3. Customize Fonts
With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.
![how to save powerpoint presentation on desktop customize fonts](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/custom-fonts-how-to-give-a-good-presentation-ppt.jpg)
Another of our top tips for presentation tricks is to use a custom font setting in your template.
Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.
Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.
4. Insert Images
Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.
![how to save powerpoint presentation on desktop insert images](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/images-presentation-tips.jpg)
Add images to your PPTX template for more visually interesting slides.
To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.
5. Change Colors
One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.
![how to save powerpoint presentation on desktop change colors](https://blog-frontend.envato.com/cdn-cgi/image/width=1024,quality=75,format=auto/uploads/sites/2/2024/06/change-color-powerpoint-tips.jpg)
With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.
Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!
Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.
Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.
Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.
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Simple Steps to Make a PowerPoint Presentation
Last Updated: April 28, 2024 Fact Checked
Creating a New PowerPoint
Creating the title slide, adding a new slide, adding content to slides, adding transitions, testing and saving your presentation.
This article was co-authored by wikiHow staff writer, Darlene Antonelli, MA . Darlene Antonelli is a Technology Writer and Editor for wikiHow. Darlene has experience teaching college courses, writing technology-related articles, and working hands-on in the technology field. She earned an MA in Writing from Rowan University in 2012 and wrote her thesis on online communities and the personalities curated in such communities. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 4,330,433 times. Learn more...
Do you want to have your data in a slide show? If you have Microsoft 365, you can use PowerPoint! PowerPoint is a program that's part of the Microsoft Office suite (which you have to pay for) and is available for both Windows and Mac computers. This wikiHow teaches you how to create your own Microsoft PowerPoint presentation on a computer.
How to Make a PowerPoint Presentation
- Open the PowerPoint app, select a template and theme, then like “Create.”
- Click the text box to add your title and subtitle to create your title slide.
- Click the “Insert” tab, then “New Slide” to add another slide.
- Choose the type of slide you want to add, then add text and pictures.
- Rearrange slides by dragging them up or down in the preview box.
Things You Should Know
- Templates make it easy to create vibrant presentations no matter your skill level.
- When adding photos, you can adjust their sizes by clicking and dragging in or out from their corners.
- You can add animated transitions between slides or to individual elements like bullet points and blocks of text.
![how to save powerpoint presentation on desktop Step 1 Open PowerPoint.](https://www.wikihow.com/images/thumb/d/d1/Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-1-Version-5.jpg)
- If you don't have a Microsoft Office 365 subscription, you can use the website instead of the desktop app. Go to https://powerpoint.office.com/ to use the website version.
- You can also use the mobile app to make presentations, though it's easier to do this on a computer, which has a larger screen, a mouse, and a keyboard.
![how to save powerpoint presentation on desktop Step 2 Select a template.](https://www.wikihow.com/images/thumb/7/72/Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-2-Version-5.jpg)
- If you don't want to use a template, just click the Blank option in the upper-left side of the page and skip to the next part.
![how to save powerpoint presentation on desktop Step 3 Select a theme if possible.](https://www.wikihow.com/images/thumb/a/a2/Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-3-Version-5.jpg)
- Skip this step if your selected template has no themes available.
![how to save powerpoint presentation on desktop Step 4 Click Create.](https://www.wikihow.com/images/thumb/f/f6/Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-4-Version-5.jpg)
- If you're creating a PowerPoint presentation for which an elaborate title slide has been requested, ignore this step.
![how to save powerpoint presentation on desktop Step 2 Add a title.](https://www.wikihow.com/images/thumb/0/0c/Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-6-Version-5.jpg)
- You can change the font and size of text used from the Home tab that's in the orange ribbon at the top of the window.
![how to save powerpoint presentation on desktop Step 3 Add the subtitle.](https://www.wikihow.com/images/thumb/d/d5/Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-7-Version-5.jpg)
- You can also just leave this box blank if you like.
![how to save powerpoint presentation on desktop Step 4 Rearrange the title text boxes.](https://www.wikihow.com/images/thumb/7/7e/Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-8-Version-5.jpg)
- You can also click and drag in or out one of a text box's corners to shrink or enlarge the text box.
![how to save powerpoint presentation on desktop Step 1 Click the Insert tab.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-9-Version-5.jpg)
- On a Mac, you'll click the Home tab instead. [1] X Research source
![how to save powerpoint presentation on desktop Step 2 Click New Slide ▼.](https://www.wikihow.com/images/thumb/6/6f/Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-10-Version-5.jpg)
- Clicking the white slide-shaped box above this option will result in a new text slide being inserted.
![how to save powerpoint presentation on desktop Step 3 Select a type of slide.](https://www.wikihow.com/images/thumb/c/cc/Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-11-Version-5.jpg)
- Title Slide
- Title and Content
- Section Header
- Two Content
- Content with Caption
- Picture with Caption
![how to save powerpoint presentation on desktop Step 4 Add any other slides that you think you'll need.](https://www.wikihow.com/images/thumb/0/04/Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-12-Version-5.jpg)
- Naturally, the title slide should be the first slide in your presentation, meaning that it should be the top slide in the left-hand column.
![how to save powerpoint presentation on desktop Step 1 Select a slide.](https://www.wikihow.com/images/thumb/e/e2/Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-14-Version-4.jpg)
- Skip this step and the next two steps if your selected slide uses a template that doesn't have text boxes in it.
![how to save powerpoint presentation on desktop Step 3 Add text to the slide.](https://www.wikihow.com/images/thumb/6/66/Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-16-Version-3.jpg)
- Text boxes in PowerPoint will automatically format the bulk of your text for you (e.g., adding bullet points) based on the context of the content itself.
- You can add notes that the Presentation will not include (but you'll still be able to see them on your screen) by clicking Notes at the bottom of the slide.
![how to save powerpoint presentation on desktop Step 4 Format the slide's text.](https://www.wikihow.com/images/thumb/c/c4/Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-17-Version-3.jpg)
- You can change the font of the selected text by clicking the current font's name and then clicking your preferred font.
- If you want to change the size of the text, click the numbered drop-down box and then click a larger or smaller number based on whether you want to enlarge or shrink the text.
- You can also change the color, bolding, italicization, underlining, and so on from here.
![how to save powerpoint presentation on desktop Step 5 Add photos to the slide.](https://www.wikihow.com/images/thumb/1/12/Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-18-Version-4.jpg)
- Photos in particular can be enlarged or shrunk by clicking and dragging out or in one of their corners.
![how to save powerpoint presentation on desktop Step 7 Repeat this for each slide in your presentation.](https://www.wikihow.com/images/thumb/6/60/Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-20-Version-4.jpg)
- Remember to keep slides uncluttered and relatively free of distractions. It's best to keep the amount of text per slide to around 33 words or less. [2] X Research source
![how to save powerpoint presentation on desktop Step 1 Select a slide.](https://www.wikihow.com/images/thumb/d/dc/Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-21-Version-3.jpg)
- Slide content will animate in the order in which you assign transitions. For example, if you animate a photo on the slide and then animate the title, the photo will appear before the title.
- Make your slideshow progress automatically by setting the speed of every transition to align with your speech as well as setting each slide to Advance . [3] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
![how to save powerpoint presentation on desktop Step 1 Review your PowerPoint.](https://www.wikihow.com/images/thumb/3/36/Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-27-Version-2.jpg)
- If you need to exit the presentation, press Esc .
![how to save powerpoint presentation on desktop Step 5 Make any necessary changes before proceeding.](https://www.wikihow.com/images/thumb/1/1b/Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg/v4-460px-Create-a-PowerPoint-Presentation-Step-31-Version-2.jpg)
- Windows - Click File , click Save , double-click This PC , select a save location, enter a name for your presentation, and click Save .
- Mac - Click File , click Save As... , enter the presentation's name in the "Save As" field, select a save location by clicking the "Where" box and clicking a folder, and click Save .
Community Q&A
![how to save powerpoint presentation on desktop Community Answer](https://www.wikihow.com/images/thumb/f/f5/CommunityAvatar4.png/-crop-104-104-104px-CommunityAvatar4.png)
- If you save your PowerPoint presentation in .pps format instead of the default .ppt format, double-clicking your PowerPoint presentation file will prompt the presentation to open directly into the slideshow view. Thanks Helpful 5 Not Helpful 0
- If you don't have Microsoft Office, you can still use Apple's Keynote program or Google Slides to create a PowerPoint presentation. Thanks Helpful 0 Not Helpful 0
![how to save powerpoint presentation on desktop how to save powerpoint presentation on desktop](https://www.wikihow.com/images/c/cc/Wpro_v02_420x250_2x_green.jpg)
- Your PowerPoint presentation (or some features in it) may not open in significantly older versions of PowerPoint. Thanks Helpful 1 Not Helpful 2
- Great PowerPoint presentations avoid placing too much text on one slide. Thanks Helpful 0 Not Helpful 0
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- ↑ https://onedrive.live.com/view.aspx?resid=DBDCE00C929AA5D8!252&ithint=file%2cpptx&app=PowerPoint&authkey=!AH4O9NxcbehqzIg
- ↑ https://www.virtualsalt.com/powerpoint.htm
- ↑ https://support.microsoft.com/en-us/office/set-the-timing-and-speed-of-a-transition-c3c3c66f-4cca-4821-b8b9-7de0f3f6ead1#:~:text=To%20make%20the%20slide%20advance,effect%20on%20the%20slide%20finishes .
About This Article
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How to save a microsoft powerpoint slide as an image.
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Lenovo LOQ 15IAX9I Review: A Decent Budget Gaming Laptop
I spent $200 to replace my perfectly good headphones just for these two features, blink just made it easier to manage multiple cameras.
If there is a particular slide in your presentation that you feel would be useful in other mediums, you can save that slide as an image and use it accordingly. Here's how to save a Microsoft PowerPoint slide as an image.
First, open PowerPoint and, in the thumbnail pane, select the slide that you'd like to save as an image by clicking it. A box will appear around the slide once it's been selected.
![how to save powerpoint presentation on desktop Selected slide in powerpoint](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Selected-slide-in-powerpoint.png)
Next, click the "File" tab.
![how to save powerpoint presentation on desktop File tab](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/File-tab.png)
In the left-hand pane, select "Save As."
![how to save powerpoint presentation on desktop Save as button](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Save-as-button.png)
To the right of the screen, you'll see two text boxes. In the top text box, enter the file name.
![how to save powerpoint presentation on desktop File name](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/File-name.png)
The lower text box is where you'll select the file type. Click the down arrow to the right of the text box.
![how to save powerpoint presentation on desktop Down arrow next to text box to change the file type](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Down-arrow-next-to-text-box-to-change-the-file-type.png)
A drop-down menu will appear displaying several different file types that you can save the presentation (or slide) as. These are the image file types that you can choose from to save your slide as:
- Animated GIF Format (*.gif)
- JPEG File Interchange Format (*.jpg)
- PNG Portable Network Graphics Format (*.png)
- TIFF Tag Image File Format (*.tif)
- Scalable Vector Graphics Format (*.svg)
![how to save powerpoint presentation on desktop Menu of supported file types](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Menu-of-supported-file-types.png)
Click the image file type that you'd like to convert the PowerPoint slide to. Next, select the "Save" button.
![how to save powerpoint presentation on desktop Save button](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Save-button.png)
A dialog box will appear asking whether you want to export all slides as an image or just the one you've selected. Click "Just This One."
![how to save powerpoint presentation on desktop Just this one option](https://static1.howtogeekimages.com/wordpress/wp-content/uploads/2021/01/Just-this-one-option.png)
The slide will now be saved as an image.
Aside from saving slides as images in Microsoft PowerPoint, you can also save objects within a slide as an image . Use this method if you just need specific parts of the slide to be saved as an image and want to keep the file size of the image smaller.
Related: How to Save Microsoft PowerPoint Presentations as PDF Files
- Microsoft Office
- Microsoft PowerPoint
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3 Ways to Extract Images From a PowerPoint Presentation
Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.
- To save a specific image from your PowerPoint presentation, right-click the image and select Save as Picture.
- You can save all your presentation slides as images by exporting them in JPEG or PNG format.
- If you only want to save images from your PowerPoint, convert the presentation to a ZIP file and then extract it.
Method 1: Use the “Save as Picture” Option
Using the “Save as Picture” option is the quickest way to extract an image from a PowerPoint file. This method is useful if you only want to save one or two images from your PowerPoint presentation.
Step 1: Open the PowerPoint presentation from which you want to save images.
Step 2: Locate and select the image you want to extract. Right-click on it and choose the Save as Picture option.
![how to save powerpoint presentation on desktop Save Picture Manually From a PPT](https://www.guidingtech.com/wp-content/uploads/Save-Picture-Manually-From-a-PPT.png)
Step 3: In the Save As Picture dialog, specify where you want to save the image. Then, click the drop-down menu next to Save as type to select your preferred file format for the image.
![how to save powerpoint presentation on desktop Save As Picture Dialog in PowerPoint](https://www.guidingtech.com/wp-content/uploads/Save-As-Picture-Dialog-in-PowerPoint-1.png)
Step 4: Click the arrow next to the Save button and select Save Original Picture to export the high-resolution image.
![how to save powerpoint presentation on desktop Save Picture From a PPT in High Resolution](https://www.guidingtech.com/wp-content/uploads/Save-Picture-From-a-PPT-in-High-Resolution-1.png)
You can repeat the above steps to extract more images if you like.
Alternatively, if you want to use the image in another program on your PC, right-click on the image in your presentation and select Copy . After that, move to the program where you want to use the file and press the Ctrl + V keyboard shortcut to paste the image.
![how to save powerpoint presentation on desktop Copy Image From a PPT](https://www.guidingtech.com/wp-content/uploads/Copy-Image-From-a-PPT.png)
Method 2: Save the PowerPoint Slides as Images
While the “Save as Picture” option makes it easy to save images from your PowerPoint file, it’s not the most efficient method if you are looking to extract all the images from your PowerPoint presentation. In that case, it’s better to save your PowerPoint slides as images (in JPEG or PNG format ) using the steps below.
Step 1: Open the PowerPoint file from which you want to save images.
Step 2: Click the File menu in the top-left corner.
![how to save powerpoint presentation on desktop File Menu in PowerPoint](https://www.guidingtech.com/wp-content/uploads/File-Menu-in-PowerPoint-1.png)
Step 3: Select Save As from the left pane. Then, click the Browse button.
![how to save powerpoint presentation on desktop Save As in PowerPoint](https://www.guidingtech.com/wp-content/uploads/Save-As-in-PowerPoint.png)
Step 4: Click the drop-down menu next to Save as type to select JPEG File Interchangeable Format or PNG Portable Network Graphics Format from the list.
![how to save powerpoint presentation on desktop Save PowerPoint as JPG or PNG](https://www.guidingtech.com/wp-content/uploads/Save-PowerPoint-as-JPG-or-PNG.png)
Step 5: Click the Save button.
Step 6: Select All Slides when the prompt appears.
![how to save powerpoint presentation on desktop Extract All Images From PowerPoint at Once](https://www.guidingtech.com/wp-content/uploads/Extract-All-Images-From-PowerPoint-at-Once.png)
After you complete the above steps, all the images within your presentation will be saved separately in the specified location.
Method 3: Add a ZIP Extension to the Presentation File and Extract It
Another way to save all the images from a PowerPoint file simultaneously involves converting the presentation into a ZIP file and then extracting the file on your computer. This method allows you to save all of the images in your presentation in their original format.
Step 1: Press the Windows key + E to open File Explorer and locate the PowerPoint from which you want to save images.
Step 2: Right-click on your file and select the rename option.
![how to save powerpoint presentation on desktop Rename a PowerPoint File](https://www.guidingtech.com/wp-content/uploads/Rename-a-PowerPoint-File.png)
Step 3: Replace the PPTX or PPTM extension with the ZIP extension. Select Yes when the confirmation prompt appears.
![how to save powerpoint presentation on desktop Convert PPT Into a ZIP File](https://www.guidingtech.com/wp-content/uploads/Convert-PPT-Into-a-ZIP-File.png)
Step 4: Right-click on the renamed file and select Extract All .
![how to save powerpoint presentation on desktop Extract a ZIP File in Windows](https://www.guidingtech.com/wp-content/uploads/Extract-a-ZIP-File-in-Windows.png)
Step 5: Use the Browse button to select a location where you want to extract the file and click Extract .
![how to save powerpoint presentation on desktop Extract a ZIP File on Windows](https://www.guidingtech.com/wp-content/uploads/Extract-a-ZIP-File-on-Windows.png)
Step 6: Navigate to the folder where you extracted the ZIP file and double-click the ppt folder.
![how to save powerpoint presentation on desktop File Explorer Window](https://www.guidingtech.com/wp-content/uploads/File-Explorer-Window.png)
Step 7: Double-click the media folder to view all the images extracted from your presentation in their original format.
![how to save powerpoint presentation on desktop Open Media Folder](https://www.guidingtech.com/wp-content/uploads/Open-Media-Folder.png)
Once you have all the images, you can rename the ZIP file and add the PPTX or PPTM extension to recover your original presentation.
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Last updated on 19 June, 2024
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How to share your Microsoft PowerPoint presentation on a Mac, PC, or web browser
- It's easy to share a PowerPoint presentation on your Mac or PC app.
- You can also share a presentation if you use the online version of PowerPoint.
- Sharing a presentation can help you collaborate with friends or coworkers.
- Visit Business Insider's Tech Reference library for more stories .
When creating Microsoft PowerPoint presentations for work or school, it's often necessary to collaborate with others on your projects.
Thankfully, it's easy to share a PowerPoint presentation no matter what version you use. The process looks fairly similar on both Mac and PC programs, as well as on the online version that can be accessed from any web browser. The online option is helpful if you don't have the Microsoft Office program downloaded to your desktop.
For all of these options, you can add a collaborator (which operates similarly to sharing Google Slides ) or opt to send your file as a presentation or PDF via email. There are also alternative methods, such as sending via social media.
Here's how to share a presentation.
Check out the products mentioned in this article:
Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), microsoft office (from $149.99 at best buy), samsung chromebook (from $269.00 at amazon), how to share a powerpoint presentation on a pc.
Sharing a presentation on the PC version of PowerPoint should look similar on most computer types. The following steps and accompanying photos detail the process on a Samsung Chromebook.
1. Open the PowerPoint presentation you wish to share on your PC.
2. Click the "Share" symbol in the upper right hand corner of the screen. This should give you the option to share either the full document or just the current slide.
- If you prefer to add a collaborator instead (similar to Google Slides functions), you will need to click the orange button to save a copy of the file to your OneDrive.
3. Choose how you'd like to share the document or slide as an attachment. You can choose to send an email via Outlook or as a message via Zoom, for example.
Additionally, when you first launch the program, you can also find a "Share" tab on the left hand side. This will provide you with the same options for sharing a file.
How to share a PowerPoint Presentation on a Mac
1. Open the PowerPoint presentation on your Mac desktop or laptop.
2. Click the "File" tab in the top left corner.
3. Select "Share" from the dropdown menu. This will grant you the option to either send or copy a link to share, send the file as a presentation or PDF, or manage access to a shared file. Select whichever option you'd like and follow the directions to add contact information.
- If you wish to manage access and add collaborators, you will have to make sure the file has been uploaded to your OneDrive before proceeding. (If it hasn't, PowerPoint should prompt you to do so at this time.)
4. Sending the file as an email is the most common choice. Selecting this option will automatically open a new draft with the file attached. (Be sure to select "Send PDF" if you'd prefer it to send as a PDF file instead of as a presentation.) Add an address, subject, and body text before sending.
You can also share a presentation by clicking the "Share" button in the upper right hand corner. (This is similar to how it appears on a PC.)
This option is extremely helpful as it provides all of your possible options in a single pop-up. Enter a name or email address (along with an optional message) to send the document.
You can change the permissions settings at the top before clicking "Send," "Copy Link," or "Mail" to share your work. Click "More Apps" to browse additional options, such as sending via social media or text message. Lastly, you can select "Send a Copy" to send as a traditional attachment.
How to share a PowerPoint presentation on a web browser
You can access PowerPoint online on either a Mac or PC, as long as you have your login information for Microsoft Office. Regardless of what browser you prefer to use, the steps to share a presentation are exactly the same.
1. Log in to your Microsoft Office account on your preferred web browser and open the presentation you wish to share.
2. Click the "Share" button in the upper right hand corner of the screen.
3. This will open a pop-up in the center of the page. Enter a name or email address (along with an optional message) to send the document. You can change the permissions settings at the top before sending the link by clicking the "Send" or "Copy Link" option. (Those who have followed these steps on a Mac will recognize that it looks similar.)
Additionally, when you open the main menu, you can click the "Share" tab on the left hand side. This will allow you to invite others to edit the presentation or embed the presentation for a blog or website.
If you are looking to embed online, this will open a different pop-up that will generate a code for you. Select the dimensions desired and then paste the text as needed. Click the "Close" or "X" buttons to minimize the window.
Related coverage from Tech Reference :
How to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to download and access microsoft powerpoint on your mac computer.
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Save your presentation file
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As with any software program, it is a good idea to name and save your presentation immediately, and save your changes frequently while you work.
In PowerPoint, you can save your desktop presentation to your local drive (such as your laptop), a network location, a CD, a DVD, or a flash drive. You can also save it as a different file format.
On the File tab, select Save .
![how to save powerpoint presentation on desktop how to save powerpoint presentation on desktop](https://support.content.office.net/en-us/media/2d36f06c-e2b0-421b-936b-90f0c02c62fb.jpg)
Do of the following:
To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer .
To save to a SharePoint Library, select SharePoint .
Under Save As > Recent Folders , select Browse , pick a path and file folder, and then name the file.
Select Save .
Save your presentation file in a different file format
Note: To save files in PDF (.pdf) or XPS (.xps) file formats, see Save or convert to PDF or XPS .
On the File tab, select Save As .
Under Save As , do one of the following:
Under Recent Folders , select Browse , pick a path and file folder, and then name the file.
In the Save as type list, pick the file format that you want.
Save your presentation in an earlier version of PowerPoint
In newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt).
Newer versions use an XML-based .pptx file format introduced in the 2007 Office release. These files can be opened in PowerPoint 2010 and PowerPoint 2007 without special add-ins or loss of functionality. For more information, see Open XML Formats and file name extensions .
Open Document format
Microsoft 365 supports the ability to save a presentation file in the OpenDocument Presentation format (.odp).
When you use the Save As or Save a Copy command, the option to save in .odp format is listed at the end of the Save as type list of options.
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- How to Login
- Use Teams on the web
- Join a meeting in Teams
- Join without a Teams account
- Join on a second device
- Join as a view-only attendee
- Join a breakout room
- Join from Google
- Schedule a meeting in Teams
- Schedule from Outlook
- Schedule from Google
- Schedule with registration
- Instant meeting
- Add a dial-in number
- See all your meetings
- Invite people
- Meeting roles
- Add co-organizers
- Hide attendee names
- Tips for large Teams meeting
- Lock a meeting
- End a meeting
- Manage your calendar
- Meeting controls
- Prepare in a green room
- Share content
- Share slides
- Share sound
- Apply video filters
- Mute and unmute
- Spotlight a video
- Multitasking
- Raise your hand
- Live reactions
- Take meeting notes
- Customize your view
- Laser pointer
- Cast from a desktop
- Use a green screen
- Join as an avatar
- Customize your avatar
- Use emotes, gestures, and more
- Get started with immersive spaces
- Use in-meeting controls
- Spatial audio
- Overview of Microsoft Teams Premium
- Intelligent productivity
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- Use breakout rooms
- Live transcription
- Language interpretation
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- Presenter modes
- Call and meeting quality
- Meeting attendance reports
- Using the lobby
- Meeting options
- Record a meeting
- Meeting recap
- Play and share a meeting recording
- Delete a recording
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- Customize access to recordings or transcripts
- Switch to town halls
- Get started
- Schedule a live event
- Invite attendees
- organizer checklist
- For tier 1 events
- Produce a live event
- Produce a live event with Teams Encoder
- Best practices
- Moderate a Q&A
- Allow anonymous presenters
- Attendee engagement report
- Recording and reports
- Attend a live event in Teams
- Participate in a Q&A
- Use live captions
- Schedule a webinar
- Customize a webinar
- Publicize a webinar
- Manage webinar registration
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- Change webinar details
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- Attend a town hall
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- Cancel a town hall
- Can't join a meeting
- Camera isn't working
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- Meetings keep dropping
Share slides in Microsoft Teams meetings with PowerPoint Live
PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.
![how to save powerpoint presentation on desktop Your browser does not support video. Install Microsoft Silverlight, Adobe Flash Player, or Internet Explorer 9.](https://support.content.office.net/en-us/media/4873755a-8b1e-497e-bc54-101d1e75d3e7.png)
When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.
And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.
Here’s how it works:
Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.
Presenter view
![how to save powerpoint presentation on desktop PowerPoint presentation in Teams](https://support.content.office.net/en-us/media/4a48b169-64bb-4185-8e62-dbbf405f4363.jpg)
Present your slides
![how to save powerpoint presentation on desktop PowerPoint Live sharing file options](https://support.content.office.net/en-us/media/3534f27a-27c1-44fa-ad8f-83abd65351da.png)
If you're in PowerPoint for the web, select Present > Present in Teams .
Your slides will appear in the Teams meeting, with your Notes next to them.
Navigate through the slides
![how to save powerpoint presentation on desktop Navigation arrows in PowerPoint Live](https://support.content.office.net/en-us/media/9d40ba8f-ff96-4f18-9ba5-19842fa20f24.png)
Use the navigation arrows to go forward and backward.
Use the thumbnail strip to jump ahead or backwards.
Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.
Stay connected to the audience
One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.
Turn Chat on or off to view what your audience is saying.
See audience reactions and raised hands in real-time.
Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.
Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.
Audience view
As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:
![how to save powerpoint presentation on desktop Select Sync to Presenter, next to the navigation arrows](https://support.content.office.net/en-us/media/aa94bac0-2bcd-4b6a-9416-71b322d13de4.png)
Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.
Click any hyperlink on slides to get more context right away.
Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.
Use a screen reader to get full access to the slide content.
![how to save powerpoint presentation on desktop Select Translate slides](https://support.content.office.net/en-us/media/3e382409-3f68-4da6-83cd-cfae86fdebbc.png)
Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .
Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.
Independent magnifying and panning
You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.
To zoom in or out on a slide, do any one of the following:
Hover over the slideshow and pinch or stretch on trackpad.
Pinch or use the stretch touch gesture (on a touch-enabled device).
Press the + or – keys.
Hover over slide, hold down Ctrl key and scroll with mouse wheel.
In the More Actions menu, click the + or – buttons.
To pan around your slide, do any one of the following:
Press the arrow keys.
Click and drag using a mouse.
Click and drag on a trackpad.
Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
Important:
PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.
If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.
Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.
When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.
If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.
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IMAGES
VIDEO
COMMENTS
On the File tab, select Save. Do of the following: To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer. To save to a SharePoint Library, select SharePoint. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then name the file. Select Save.
How to Save a PowerPoint Presentation Onto Your Desktop [Tutorial]You can usually run PowerPoint presentations on computers that have PowerPoint installed. H...
Choose the Save or Save As option. Download Article. Click Save to save to the current file, or Save as to create a new file. If you've already saved the file at some point, you'll have the option to click Save, which simply saves your changes to that file. Otherwise, choose Save as to create a brand new file. 4.
To save the PowerPoint presentation as a PDF file, follow the 4 easy steps. Step-1: Click on the "File" Tab. First, click on the " File " tab in PowerPoint to open the back stage view of PowerPoint. Step 2 - Click on the "Save As" option. In the menu ribbon located at the top of the screen, click on the "File" tab.
Save your presentation to OneDrive. When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere - on your computer, tablet, or phone. Select File > Save As. Select OneDrive. Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also save to another ...
In this video, you'll learn more about saving and sharing in PowerPoint 2019 and Office 365. Visit https://edu.gcfglobal.org/en/powerpoint/saving-presentatio...
Click the File tab to access Backstage view. Click Export, then choose the desired option. In our example, we'll select Change File Type. Select a file type, then click Save As. The Save As dialog box will appear. Select the location where you want to export the presentation, type a file name, then click Save.
To save a copy of a PowerPoint presentation on your desktop, follow the 3 simple steps. Step-1: Click on the "File" tab. The first step is to click on the "File" tab. It is located on the left corner of the menu ribbon at the top of the screen. This will open the "File" menu. Step-2: Click on the "Save A Copy" option.
1. Open the email that contains the PowerPoint presentation. 2. Click on the Attachment icon to download the file. 3. Once the file is downloaded, click on it to open it with PowerPoint. 4. To save a copy of the presentation, click on the File tab. 5.
Saving a PowerPoint presentation to a thumb drive/data-stick is easy. All you need to do is open it up and save it as if you were saving it to your computer. But you need to make sure that you safely remove the thumb drive as well, or else you could corrupt the file.
Step-1: "Right-click" on the slide. The first step is to go to the slide you want to save as an image and "Right Click" anywhere on the slide. This will open a drop-down menu. Step-2: Select the "Save as Picture…" option. From the drop-down menu, click on the "Save as Picture…" option. This will open a new window.
On the File tab, select Save. Do of the following: To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer. To save to a SharePoint Library, select SharePoint. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then name the file. Select Save.
This lets users without access to PowerPoint view the presentation (though they are unable to edit it). First, open the PowerPoint presentation to be saved as a PDF. Select the "File" tab and then click the "Export" option in the left-hand pane. You'll then be at the "Create PDF/XPS Document" tab. Here, select "Create PDF/XPS.".
Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation. License; ... The best PowerPoint design tips save you time. And there's no tip more powerful than this one: ... find an image file stored on your computer. Then, drag and drop it over the placeholder. ...
Try-it! Transcript. Save your presentation, so you don't lose all your hard work. Then, print it to share it with others. Save your presentation. Click FILE > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. Save your work as you go. Hit Ctrl+S often.
Open the PowerPoint app, select a template and theme, then like "Create.". Click the text box to add your title and subtitle to create your title slide. Click the "Insert" tab, then "New Slide" to add another slide. Choose the type of slide you want to add, then add text and pictures. Rearrange slides by dragging them up or down in ...
Step 1: In the PowerPoint app, switch to the Developer tab and click the Visual Basic option. Step 2: Click the Insert UserForm icon on the toolbar and select UserForm. Step 3: Click the File menu ...
First, open PowerPoint and, in the thumbnail pane, select the slide that you'd like to save as an image by clicking it. A box will appear around the slide once it's been selected. Next, click the "File" tab. In the left-hand pane, select "Save As." To the right of the screen, you'll see two text boxes.
This video shows how to save file or presentation in PowerPoint. If you have any query, please feel free to expose in the comment box. To visit the channel '...
Step 1: Open the PowerPoint presentation from which you want to save images. Step 2: Locate and select the image you want to extract. Right-click on it and choose the Save as Picture option. Step ...
I pushed remember my preference when launching PowerPoint online to my desktop but instead of hitting launch I hit do nothing. now PowerPoint online will not launch to my desktop. Teaches me to be in a hurry. How do I change it back? This thread is locked. You can vote as helpful, but you cannot reply or subscribe to this thread.
PowerPoint for the web. PowerPoint for the web automatically saves your work to OneDrive, in the cloud. (This kind of operation in Microsoft 365 is often called Save As, but in Microsoft 365 for the web apps it is Save a Copy or Download As .) To save to another location (such as your computer or a USB thumb drive), or to save a copy, click a ...
1. Open the PowerPoint presentation on your Mac desktop or laptop. 2. Click the "File" tab in the top left corner. 3. Select "Share" from the dropdown menu. This will grant you the option to ...
OneDrive: Save, access, edit, and share files and photos wherever you are. ... PowerPoint for the web and PowerPoint desktop app for offline use. Premium templates, fonts, icons, and stickers with thousands of options to choose from. Dictation, voice commands, and transcription.
On the File tab, select Save. Do of the following: To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer. To save to a SharePoint Library, select SharePoint. Under Save As > Recent Folders, select Browse, pick a path and file folder, and then name the file. Select Save.
If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file and select Present in Teams. If you're in PowerPoint for the web, select Present > Present in Teams.