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Motivation Letter vs Cover Letter: What Are the Key Differences? (+Examples)

• Klara Cervenanska , 
• Updated May 10, 2023 4 min read

If you've ever found yourself scratching your head and wondering about the difference between a motivation letter vs. cover letter, you're not alone. 

These two documents, while similar, have distinct uses and contexts that set them apart. 

In a nutshell, the main difference between cover letter and a motivational letter lies in the fact that a cover letter is typically used in career settings , while a motivation letter is more common in academic settings .

In this article, we'll dive into the specifics of each document and provide examples to help guide you on when to use which.

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Motivation letter vs. cover letter 

What is a cover letter, how to write a cover letter, cover letter example, what is a motivation letter, how to write a motivation letter, motivation letter example, motivation letter vs. cover letter our final piece of advice.

What's the difference between a cover letter and a motivation letter?

Let's sum it up:

Now, let's have a closer look at each of these documents, together with an example of both a cover letter and a motivation letter.

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A cover letter is a document that serves as your introduction to a potential employer, showcasing your background and explaining why you would be a good fit for the position they're offering. 

It should accompany your resume and should complement the information in it.

In essence, it's your chance to present yourself, let your personality shine through, and provide additional details that might not fit within the limited space of your resume. 

Even if you lack previous experience in the field, a well-crafted cover letter can help you stand out by highlighting your enthusiasm and positive qualities. 

When it comes to writing a cover letter, the structure is just as important as the content. Here's a simple breakdown of the key components to include:

• Opening paragraph : Start with a brief introduction, saying who you are and the position you're applying for. This is your opportunity to grab the reader's attention and encourage them to read on.
• Body paragraphs: Use this section to showcase your relevant skills, experiences, and achievements. Be sure to provide concrete examples and explain how they directly relate to the job you're applying for. This is your chance to demonstrate why you're the ideal candidate for the position and how your background aligns with the company's needs and values.
• Closing paragraphs : In your closing paragraphs, restate your interest in the position and summarize your qualifications. This is also an excellent opportunity to express your enthusiasm and eagerness to contribute to the company's success. Don't forget to thank the reader for considering your application and provide any necessary contact information.

Now that you have a better understanding of what a cover letter entails and how to write one, let's take a look at an example to help illustrate the key concepts.

Marketing and Brand Manager Cover Letter Sample

This cover letter sample was provided by a real person who got hired with Kickresume’s help.

While cover letters are designed for job applications, motivation letters serve a different purpose. 

Motivation letter is typically used when applying for academic opportunities such as scholarships, internships, or postgraduate programs, but also when applying for a non-profit organization or voluntary work.

A motivation letter aims to convey your passion for the subject, your personal goals , and how the program or opportunity aligns with those aspirations. 

It's an opportunity to showcase your drive, commitment, and enthusiasm for the field, setting you apart from other applicants. 

When crafting a motivation letter, it's essential to convey your genuine interest in the program or opportunity and provide a clear explanation of your motivations. 

Here's a simple outline to follow:

• Opening paragraph: Begin with an introduction, stating who you are and expressing your interest in the program or opportunity. This is the perfect chance to capture the reader's curiosity and set the tone for the rest of the letter.
• Body paragraphs: In this section, delve into your motivation for pursuing this opportunity, your long-term goals, and how the program aligns with those objectives. Be specific and provide examples, such as relevant experiences or accomplishments, that demonstrate your commitment to the field.
• Closing paragraphs: Wrap up your motivation letter by reiterating your interest in the program or opportunity and expressing your enthusiasm for the potential it offers. Thank the reader for considering your application and provide your contact information.

Now that we've covered the purpose and structure of a motivation letter, let's take a look at an example to help bring these concepts to life. 

This sample motivation letter will demonstrate how to effectively introduce yourself, share your motivations and goals, and express your enthusiasm for the academic opportunity:

University Motivation Letter Example

Throughout this article, we've explored the key differences between motivation letters and cover letters.

In a nutshell, a cover letter focuses on your qualifications and suitability for a specific job, while a motivation letter expresses your enthusiasm and reasons for pursuing a particular opportunity, often in educational or volunteering contexts.

Furthermore:

• Cover letter typically includes your contact information, addresses the hiring manager, and is tailored to a specific job posting or company.
• Motivation letter is more general, often used for educational or volunteer programs, and emphasizes your passion, personal goals, and reasons for choosing the opportunity.

By understanding these distinctions, you can confidently craft the right document for your specific needs, be it an academic opportunity or a job application.

Klara graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she began writing full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. Her pieces were featured in multiple CNBC articles. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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What is the difference between a motivation letter and a cover letter.

1. what is a motivation letter, 2. what is a cover letter, the key differences between a motivation letter and a cover letter, 1. should i include a motivation letter if a cover letter is already required, 2. is it acceptable to use a cover letter template for job applications, 3. can i use the same cover letter for multiple job applications, 4. should i address a motivation letter to a specific person or committee, 5. what should i include in a motivation letter for a scholarship application, 6. can my cover letter be longer than one page, 7. should i mention my salary expectations in a cover letter, 8. how can i make my motivation letter stand out, 9. can i include personal anecdotes in my cover letter, 10. how important is a cover letter in the job application process, 11. is it necessary to include contact information in a cover letter, 12. should i mention my weaknesses in a motivation letter, 13. can i send a motivation letter as an email attachment, 14. is it acceptable to use bullet points in a cover letter, 15. can i include references in my cover letter, what is the difference between a motivation letter and a cover letter.

In today’s competitive job market, it is essential to make a strong impression right from the start. When applying for a position, you may be required to submit both a motivation letter and a cover letter. While these two documents might seem similar at first glance, they serve different purposes and have distinct characteristics. Understanding the disparities between a motivation letter and a cover letter is crucial to crafting an effective job application. So, let’s dive into the key differences and learn how to optimize each one for success.

A motivation letter, also known as a statement of purpose or personal statement, is typically used when applying for academic programs or scholarships, both at the undergraduate and graduate levels. This letter allows applicants to showcase their motivations, aspirations, and personal qualities that make them a suitable candidate for the specific program they are applying to.

A motivation letter provides insights into an individual’s goals, achievements, and life experiences that have shaped their desire to pursue a particular field of study. It is an opportunity for applicants to express their passion and demonstrate how their background aligns with the objectives of the program they are applying to.

A cover letter, on the other hand, is primarily used when applying for job opportunities. It is a formal letter that is sent alongside a resume or curriculum vitae (CV) to introduce yourself to potential employers and highlight relevant skills, experiences, and qualifications. A cover letter aims to persuade employers that you are the ideal candidate for the position and captures their attention to review your attached resume.

Cover letters allow job seekers to delve deeper into their professional background, highlighting specific achievements and experiences that are most relevant to the position they are applying for. It enables candidates to showcase their skills and attributes in a concise manner and explain how they can contribute to the company’s success.

Now that we have defined a motivation letter and a cover letter, let’s explore the key differences between the two:

1. Purpose: A motivation letter focuses on expressing personal motivations, goals, and achievements, specifically tailored towards academic programs or scholarships. Conversely, a cover letter emphasizes how your professional skills and experiences align with the requirements of a job.

2. Target audience: A motivation letter is typically addressed to academic institutions or scholarship committees, highlighting your academic potential and suitability for a specific program. A cover letter is directed towards potential employers, presenting your professional competencies and qualifications relevant to a job.

3. Tone and style: Motivation letters generally have a more personal, introspective tone, aiming to convey your passion for a subject, your personal growth, and your future aspirations. On the other hand, cover letters have a formal tone, adhering to professional writing conventions, and concisely presenting your professional achievements.

4. Content focus: Motivation letters highlight an individual’s personal qualities, academic achievements, extracurricular activities, and research experiences. In contrast, cover letters emphasize relevant professional experiences, skills, and qualifications that directly relate to the job requirements.

5. Length: Motivation letters are often longer than cover letters, as they allow more room for self-reflection and storytelling about personal experiences. Cover letters are typically shorter and more to the point, focusing on the most relevant aspects of your professional background.

Frequently Asked Questions (FAQs)

It is generally not necessary to include a motivation letter if a cover letter is explicitly requested for a job application. Motivation letters are more commonly used in an academic context or when applying for scholarships. However, if you feel that your personal motivations and aspirations are strongly aligned with the company’s mission, including a brief paragraph highlighting this in your cover letter might be beneficial.

Using a cover letter template as a starting point can be helpful, but it is important to customize it to reflect your own experiences, skills, and qualifications. Recruiters and hiring managers can easily spot generic or overly generic cover letters, so personalization is essential to stand out among the competition.

While it may be tempting to reuse the same cover letter for multiple job applications, it is generally not recommended. Tailoring your cover letter to each specific job opportunity allows you to showcase how your skills and experiences align with the requirements of that particular position. Customizing your cover letter demonstrates your genuine interest and effort to understand the company and position you are applying for.

Motivation letters in academic settings are often addressed to the admissions committee or a specific department. Researching the specific requirements of the program or scholarship you are applying to can help you identify the appropriate recipient(s) for your motivation letter. For job applications, it is recommended to address cover letters to the hiring manager, if the name is known. Otherwise, using a generic salutation such as “Dear Hiring Manager” is acceptable.

When writing a motivation letter for a scholarship application, you should include your academic achievements, personal development, extracurricular activities, and research experiences. Demonstrate how these aspects of your life have contributed to your passion for the subject or field of study and how receiving the scholarship support will enable you to further your academic and career aspirations.

Ideally, a cover letter should be concise, typically limited to one page. However, some industries or senior-level positions might require more detailed information, in which case extending the cover letter to a second page can be acceptable. Regardless, it is important to ensure that your cover letter is well-structured, focuses on the most essential information, and remains engaging for the reader.

It is generally not recommended to mention salary expectations in a cover letter, as this can be addressed during the later stages of the hiring process. Early discussions about salary expectations can sometimes deter employers from considering your application. Instead, focus on highlighting your skills and qualifications that make you a strong fit for the job, and negotiate salary when you are further along in the hiring process.

To make your motivation letter stand out, focus on telling a compelling story about your personal journey and how it led you to this academic opportunity. Share specific examples of challenges you have overcome, highlight relevant experiences that demonstrate your commitment and passion for the field, and explain how the program or scholarship aligns perfectly with your future goals. Use descriptive language, showcase your uniqueness, be sincere, and ensure your letter is well-structured and error-free.

Including personal anecdotes in your cover letter can be a powerful way to engage the reader and make your application memorable. However, it is important to strike a balance and ensure that the anecdotes you include are directly relevant to the position you are applying for. Choose anecdotes that highlight your skills, problem-solving abilities, and achievements in a professional context.

While it varies across industries and companies, a cover letter is still considered an important component of a job application. It provides an additional opportunity for candidates to showcase their qualifications and demonstrate their interest in the specific position and company. Many hiring managers appreciate the effort put into crafting a well-written cover letter and rely on it to evaluate a candidate’s communication skills and attention to detail.

Including your contact information in a cover letter is not essential since it should already be present in your resume or CV, which is typically attached alongside the cover letter. However, it can be useful to reiterate your phone number and email address in the closing paragraph of the cover letter, ensuring that the employer can easily contact you if needed.

While it is important to be honest and transparent, a motivation letter generally focuses on showcasing your strengths and motivations rather than highlighting your weaknesses. By emphasizing your positive qualities and experiences, you can present yourself as a well-suited candidate for the academic program or scholarship. However, if you have faced specific challenges or overcome obstacles that are relevant to your story and align with the program’s objectives, you can briefly mention those experiences.

When applying for academic programs or scholarships, it is recommended to follow the specific instructions provided by the institution or organization. While some may request motivation letters as email attachments, others may prefer online application forms or specific document templates. Always review the application guidelines carefully to ensure that you submit your motivation letter in the appropriate format.

Cover letters traditionally follow a more narrative format rather than using bullet points. However, if you are applying for a position where concise, point-by-point information is essential, such as in technical or research-oriented fields, you can incorporate bullet points to highlight specific accomplishments or qualifications. Strike a balance between demonstrating your writing skills and conveying the necessary information in a clear and organized manner.

Generally, it is not necessary to include references in a cover letter. The purpose of a cover letter is to introduce yourself and highlight your qualifications, whereas references are typically provided at a later stage in the hiring process when requested by the employer. Save the space in your cover letter to focus on showcasing your skills, experiences, and motivations to make a strong impression and secure an interview opportunity.

In conclusion, a motivation letter and a cover letter differ in purpose, target audience, tone, content focus, and length. Understanding these key differences is vital to effectively tailor your application materials. By crafting a compelling motivation letter or cover letter that showcases your unique qualifications and motivations, you can increase your chances of standing out among other applicants and securing academic or professional opportunities.

About The Author

Writing an excellent cover letter: What is a cover letter?

A cover letter is an introductory letter addressed to a hiring manager in response to an advertised job by the hiring company. Typically, a job applicant writes the cover letter elaborating the skills, abilities, experiences, and other factors that would make him or her appropriate for a particular job. Most companies demand a resume be submitted with an application letter to expound on the applicant’s reasons for applying for the position. The main purpose of a cover letter is to express the reasons for applying for an available vacancy for the job. While many people overlook the importance of this document, it plays a primary role in convincing the employer to read the CV keenly and consider the applicant for the job. This is why applicants should strive to write a cover letter that sells their expertise.

A cover letter example - the required format

Here is an example of a cover letter that would be effective in convincing an employer:

Dear Sir/Madam,

I write to convey my interest in the position of a psychologist in your company, which was advertised through the print media. The description in the advertisement matches my skills, abilities, talents, and training. I have worked in a similar position at an international company, and I demonstrated proper professionalism and competence. My experience in working with children and youths as a psychologist qualifies me for this position. If all you need is a competent psychologist who will make noticeable changes in your organization, then I am the right person for the job.  

What is a letter of motivation, and when is it used?

A letter of interest is an introductory letter addressed to an organization that may not necessarily have a job available for the applicant. Writing a letter of interest communicates one’s desire to work with the target company if a chance arises. The synonym for this document is a letter of inquiry, which is composed with an intention to seek for opportunities of an internship, admission to a school or college, a volunteer position in an organization and so on. The applicant can write a letter of interest while in school or other duties. Unlike a cover letter, which is written in response to an available position, a letter of motivation only inquires if there is a job and expresses a desire to work with the company in future. Often, the organization should be related to the training of the applicant.

A motivation letter example that applicants can use

I would like to work with your company as an intern in web design starting January 2019. I am a student of computer science pursuing my degree at the University of Pretoria. My area of interest is web design and coding. I have exceptional skills and abilities in designing websites. Since your company deals with web design, I express my desire to join you in completing my coursework. I would also want to know if you have a web designer or if you would consider such a post in your organization in future. I would be glad to serve in such a position and use my skills to make a difference in your company.

Motivation letter vs cover letter: When to use each of them

The difference between a letter of interest and a cover letter ranges from their definition, their use, and contents. They are essential writings that could warrant a job seeker an opportunity to work with the desired organization. The major difference between a cover letter and a letter of interest is that the latter seeks to inquire about a possible position and express interest for the future. However, the former is a responsive writing to an available position. A perfect cover letter gives a clear demonstration of the job requirements of a specific company or employer. However, the letter of interest can be written any time irrespective of the availability of a job.

Writing effective applications

With the various types of application documents available, it is good to master the content of each one of them. It will not only secure your position and but reveal your professionalism and seriousness with work. Some of the application documents everyone should know how to writer entails:

• Cover letter
• Application letter
• Curriculum Vitae
• Letter of interest
• Personal statement

You could be wondering how to write a proper application document. Worry not: you can get the best cover builder from our platform to help you.

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What is the difference between a cover letter and a motivation letter?

Introduction

Definition and purpose, content and structure, context of use, key takeaways for applicants.

When applying for a job or academic program, presenting yourself effectively through your written application is crucial.

Among the most important components of this application are the cover letter and the motivation letter.

Though they may seem similar at first glance, each serves a distinct purpose and is used in different contexts.

Understanding the difference between a cover letter and a motivation letter is key to determining which is most appropriate for your application, ensuring you make the right impression on the recipient.

Cover Letter:

A cover letter is a document sent alongside your resume when applying for jobs. Its primary purpose is to introduce you to the potential employer, highlight your relevant skills and experiences, and demonstrate how they align with the job requirements.

Typically, a cover letter is tailored to a specific job listing, providing insight into why you are the ideal candidate for that particular role.

Motivation Letter:

On the other hand, a motivation letter , often required in academic or volunteer applications, is more personalized and comprehensive.

It focuses on your passion, motivation, and enthusiasm for the opportunity you are applying for.

Unlike the cover letter, which is job-specific, a motivation letter usually gives a broader perspective of your personal goals, aspirations, and suitability for the program or position, regardless of whether it's for a university admission, scholarship, or a volunteer role.

The content and structure of a cover letter and a motivation letter vary significantly, reflecting their different purposes.

Cover Letter Content and Structure:

A cover letter is typically concise, usually no more than one page. It begins with an introduction, stating the job you're applying for and where you found the listing.

The body of the letter outlines your relevant skills and experiences, directly linking them to the job requirements.

It concludes with a strong closing statement, expressing your enthusiasm for the role and an invitation to discuss your application further.

Motivation Letter Content and Structure:

A motivation letter, while also succinct, offers more scope for personal expression. It starts with an introduction that captures your interest in the opportunity.

The body delves into your background, experiences, and achievements, emphasizing how they align with the goals of the program or organization.

It often includes personal anecdotes or stories that demonstrate your passion and commitment.

The conclusion reiterates your enthusiasm and suitability for the position or program.

The appropriate context for using a cover letter versus a motivation letter depends largely on the nature of the opportunity you're pursuing.

When to Use a Cover Letter:

A cover letter is most commonly requested in the job application process. It's ideal when you need to connect your professional skills and experiences directly to the specific requirements of a job.

Employers look for cover letters that clearly outline how a candidate’s background makes them a good fit for the role.

It’s particularly crucial when applying for jobs where you have relevant experience or specific skills that match the job description.

When to Use a Motivation Letter:

A motivation letter is typically used in academic, scholarship, or volunteer application scenarios.

It's the right choice when the application is more about your personal aspirations, motivation, and fit for the program or organization's culture and goals.

For instance, when applying for a university program, a scholarship, or a non-profit volunteer position, a motivation letter allows you to present a broader picture of your personal values, academic interests, and long-term goals.

When deciding between a cover letter and a motivation letter, consider these key takeaways:

Purpose Alignment: Use a cover letter for job applications where specific skills and experiences are being evaluated. Opt for a motivation letter when applying for academic programs, scholarships, or volunteer roles where your personal motivations and aspirations are more relevant.

Content Focus: In a cover letter, focus on your professional qualifications and how they match the job's requirements. In a motivation letter, emphasize your personal journey, passions, and how they align with the goals of the program or organization.

Tailoring: Regardless of the type, tailor your letter to the specific opportunity. For cover letters, address the particular job description. For motivation letters, align with the ethos and objectives of the program or organization.

Authenticity : Always maintain authenticity in your writing. Whether highlighting professional skills or personal aspirations, genuine content creates a stronger connection with the reader.

Understanding the distinction between a cover letter and a motivation letter is crucial for effectively communicating your suitability for a position or program.

While a cover letter focuses on your professional abilities and how they apply to a specific job, a motivation letter offers a deeper insight into your personal ambitions and compatibility with an academic or voluntary role.

Both types of letters are pivotal in making a positive impression and require careful consideration and tailoring to the specific opportunity at hand.

Remember, the right letter can significantly enhance your application, bridging the gap between your capabilities or aspirations and the requirements of your desired role or program.

Here you can find additional information on benefits of an AI Cover Letter and how to choose the best AI Cover Letter Generator ?

Try CareerWay AI Cover Letter Generator for FREE.

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The difference between cover letter, motivation letter and letter of interest

Have you ever thought about the different types of formal letter that exist in the world of… letters? Do you consider better understanding of the content, format, length and relevance of your next writing for a future job or university application? If the answers are yes, then prepare to learn more about the differences between three of the most confusing and problematic letters relevant to the educational and professional environments.

1. What is a cover letter?

2. What is a motivation letter?

3. What is a letter of interest?

What is a cover letter?

In the majority of cases, the cover letter is generally mistaken for being a synonym of a motivation letter. However, it contrasts notably upon a more detailed breakdown. And to start it off, did you know that one of the most distinguishing features of the cover letter is the often mandatory requirement for one? This is because cover letters are mainly used for job applications – where there is a need of a more convincing and personal document attached to the CV.

Furthermore, a cover letter can also be seen as an advertisement of your experiences, skills and possibilities, which is the reason why it also plays a decisive role in many professional outcomes. It allows more freedom for describing the motives behind your choice of a specific job position and ultimately, rewards with the opportunity of stepping out of the crowd with proof that you are the perfect candidate.

Finally, a strong cover letter is no longer than half a page containing personal details (address, name, e-mail, etc.) in the beginning and a strong statement with an expectation of a positive outcome as a conclusion. As for the middle, this is the space left for your most important accomplishments regarding relevant areas that you might want to point out – career experience, education, research or personal skills. To top it off, make sure to provide strong facts whenever possible, while keeping it clean and short. “Times New Roman” is a font you might want to consider set at  size 12 with a line spacing of 1.5 and justified text setting.

What is a motivation letter?

Up next, there is the motivation letter, that can show us some of the first actual differences as a strong example. Unlike the cover letter, here it is not possible to talk about any mandatory requirements as there is rather an optional pattern. To put it simply, a motivation letter is vastly used for university admission, which does not always include a compulsory preparation of such a writing.

Additionally, the main idea behind this type of letter is to provide with more insights and reasons behind a given study application, which is more or less the same story as in the cover letter. But then again, the length, styling and structure of content are entirely different, as the motivation letter focuses more on past study achievements and experiences that have led to inspiration for future new ones.

And with that being said, you would be nicely surprised to know that the MASTER and MORE editing team has previously prepared a dedicated article on how to write an outstanding motivation letter for your Masters ! It can provide a helping hand and a full explanation of the more complex nature of motivation letters, including excellent examples of how to implement study accomplishments, interests and ideas for the best impression in the eyes of the academic committees.

What is a letter of interest?

Lastly, we reach the waters of the final formal letter that we will be looking at today – the letter of interest. Unlike the other two, here we have no specific job position or study programme that the writing will be trying to revolve around. Instead, for a brief moment, imagine that there is a business company that you have always wanted to be a part of – either because of the field, income, professional development, or whatever other reason.

Well then, it would be quite disappointing to find out that there are currently no open job positions, right? No worries, that is exactly when the idea behind the letter of interest steps in; it allows an actual introduction to a prospective employer, that can lead to future employment given that your experience, talents and skills are some that are sought after.

Within the length of one page, a standard letter of interest illustrates contact information on the top, a brief story about your personal awareness and knowledge of the company, followed by a few self-marketing paragraphs and finally, a hopeful ending imposing a probability of receiving a phone call or being invited for an interview. Overall, there are many similarities reminding of the cover letter with the important clarification that letters of interest usually remain in a digital form since they get sent by e-mail or set visible on platforms such as LinkedIn.  

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Have you ever heard of a motivation letter? It’s a powerful tool to help you snag that dream job and it’s becoming increasingly popular. 

Let’s dive into what exactly a motivation letter is when it’s best to use one, and how to write it. And don’t worry, we’ve got some inspiring examples to share with you too!

Use our online editor to craft the perfect letter

Impress employers with our professional templates and stand out.

What Is a Motivation Letter?

So, what is a motivation letter , you ask? Well, it’s a short letter that explains why you’re the perfect fit for a job. We’re talking just one page here. It’s your chance to highlight your achievements and showcase your interests.

Typically, you’ll attach a motivation letter to your resume when you apply for a job. But that’s not all. You can use it in other situations, like applying to a college or university, an educational program, an internship, or even a volunteer role .

Now, you might be thinking, “Isn’t that what a cover letter is for?” Great question! There are indeed similarities and differences between these two documents. We’ll break it down for you in just a bit.

Craft your letter in 3 simple steps

• Select one of our unique cover letter templates
• Write a text tailored to your professional profile
• Download your letter in PDF or TXT format and easily share it online

Motivation Letter vs. Cover Letter

Now, let’s talk about cover letters and motivation letters. They might seem pretty similar at first glance—both are 1 page or less and go along with your resume and application. Their goal? Impressing the hiring manager and making them seriously consider your application.

But here’s the scoop: there’s one key difference between these two types of letters.

Cover letters dive into the nitty-gritty, with specific examples of how your education, skills, job experience, and achievements perfectly align with the job requirements. They concentrate on highlighting your work experience .

On the flip side, motivation letters take a broader approach . Instead of focusing on specifics, they showcase your interests, personality traits, and the reasons behind your application. They’re great when you don’t have much relevant experience to share. We’ll dig into this more in the next section.

See? Cover letters and motivation letters each have their own superpower. Let’s discover how to make the most of motivation letters for your dream job!

The best cover letter templates

When to Use a Motivation Letter

As mentioned above, if you lack experience directly related to the position you want, a motivation letter can be a real game-changer. It’s perfect for those entry-level roles you’re aiming for.

1. Motivation Letter for University

Now, let’s dive into some specific situations. When it comes to applying to university, your application alone might not fully capture your passion and excitement. That’s where a motivation letter jumps in to save the day.

Use it as a platform to highlight your special connections with the university, why you’ve always dreamed of attending that specific school , or why you’d be an amazing fit for their programs. Show them the real you!

2. Motivation Letter for Job

And when it’s time to land your very first entry-level job , you might not have the work experience to boast about on your resume just yet. But don’t worry! Your enthusiasm and unique qualities can shine through in your motivation letter. It’s all about what makes you stand out from the crowd.

3. Other Times to Use Motivation Letters

Here’s something super cool: motivation letters aren’t limited to just education or employment. They can work their magic for other opportunities too. Just imagine the impact a motivational letter could have on your application for a volunteer position or an internship . It could be a total game-changer.

How to Format a Motivation Letter

The structure of a motivation letter is very important because it helps you present your ideas and showcase your desire to make a real impact in a new company. 

In this section, we’ll dive into the key parts of a motivation letter: the introduction, body, and conclusion. But that’s not all! We’re also here to guide you on what to include in each section, so you can create a compelling, well-formed letter.

Introduction and Recipient Information

Starting your motivation letter with a professional salutation is the way to go. It shows that you mean business. Make sure to address the recipient by their name and title if you have that information. It adds a personal touch and shows that you’ve done your homework.

But if you don’t have the recipient’s name, don’t stress. You can use a general salutation like “Dear Sir/Madam” or “To Whom It May Concern.” It’s totally okay and still professional.

Next comes the introduction. It’s all about giving a brief introduction of yourself and stating the purpose of the letter. Are you applying for a job, internship, or scholarship? Let them know! Keep it concise and to the point.

Write a letter to say why you want the job and what makes you good at it. Split the body into 2 or 3 paragraphs, so it’s easy to read.

• Why you want the job : In the first part, tell why you want the job. Say what you like about the company and how the job fits your plans.
• What you can do : In the next part, talk about what you can do. Share things you’ve done before that show you’re right for the job. Use real examples to show your skills.

Finish your motivation letter layout by going over what you said and showing how excited you are about the job .

Let them know you’re ready to talk more and give them a way to contact you. Close your letter with words like “Sincerely” and then put your name.

A well-structured letter, with attention to detail, effectively presents your eagerness and qualifications for the position.

How to Write a Motivation Letter

If you find that writing a resume and cover letter is a challenge, you might feel that motivation letters are intimidating as well. The good news is, they don’t have to be!

Create a Motivation Letter Template

Now you know how a motivation letter should look. Let’s get into the details. 

To know exactly how to write a motivation letter for a job application, it’s really important to include all the necessary details. It should be like a regular business letter . Keep it professional and follow the usual format. 

Use the steps below to show why you’re the best for the job.

• Use a template : A motivation letter template can help you write better and not miss anything. 
• Your address : Put your address at the top or just above the date. Only add your street, city, state, and zip. No need for your name here. 
• Date : Write the full date, like “April 6, 2023.” 
• Who you’re writing to : Write the person’s title, name, and address. Make sure it’s all correct. 
• Greeting : Start with “Dear” and the person’s name or title, like “Dear Mr. Smith.” Use a colon after. 
• What to say : Split your letter into short parts. Start by stating the position or program you are interested in, then explain your motivations. Highlight your qualifications, skills, and relevant experiences that make you an ideal candidate. Be specific and provide examples or anecdotes that support your claims.
• End your letter : Finish with words like “Sincerely” or “Thank you.” This shows you’re thankful for their time. 
• Sign it : If it’s a paper letter, leave space to sign your name. If it’s an email, you don’t need this space.

Always type your full name on the letter, whether it’s on paper or email. This shows it’s really from you, and you agree with what’s written. 

If you send other documents with your letter, like a resume, say so in the letter. Write something like “Enclosures: Resume, Application.” 

In emails, just say you’ve added attachments below your name or in the letter.

Motivation Letter Writing Tips

You can use the following tips as a checklist to make sure your letter is the best it can be.

• Use the hiring manager’s name : If you don’t know it, look on the company’s website or call them. If you’re not sure about their gender, just use their job title or full name without “Mr.” or “Dr.” 
• Don’t just repeat your resume in the letter : Instead, add the things that didn’t fit in your resume. 
• Use action verbs : to make your letter lively. 
• Include resume keywords . The company might pass both your resume and letter through an applicant tracking system (ATS).
• Don’t sound too eager or make things up : They’ll find out if you’re not honest. 
• At the end, include why you’re right for the job and what you hope to learn. Last, ask them to contact you or say you hope to talk soon. 
• Check your letter for mistakes : Use tools like Grammarly to help.

Enhance your content with our pre-defined cover letters

Do you need help writing your cover letter? Select the category that corresponds to your professional profile to access our pre-defined texts.

Our suggestions enable you to obtain a compelling letter tailored to your profession quickly and easily.

Motivation Letter Sample

Motivation letters are used for many reasons, so they can vary significantly. You can change the example in this section to fit your needs. 

The motivation letter example below is for an entry-level job for a candidate named Raul. He hasn’t held a paying job before, but he highlights experiences that might not be on his resume.

123 Address Street

Anywhere, USA 33333

September 10, 2022

ABC Company

456 Workplace Lane

Dear Mr. Smith:

As a first-generation university student, I am looking for a position that will enable me to pay my tuition while making allowances for my class schedule. When I saw your job listing for a weekend Customer Service Representative on the campus information board, I felt that we would be a perfect fit for each other’s needs.

While my on-the-job experience is limited, I have a great deal of experience in dealing with customers. Throughout my teenage years, I have helped out in the family business, a small convenience and souvenir store at the heart of a tourist district.

My duties there were often public-facing, arranging items for sale and assisting customers in finding what they needed. I always did my best to help customers leave with smiles on their faces, even going above and beyond what might be expected. This resulted in many 5-star reviews for the business on Tripadvisor and Google.

Thank you for your consideration. I’d be happy to speak with you in person or via phone to discuss the position and my qualifications further.

With gratitude:

Raul Ascencio

The following motivation letter example concerns an  academic program.  Sue is a high school senior seeking a summer internship after graduation. Her letter is imbued with a passion for the field as well as its relationship to her career goals.

March 1, 2023

Cindy Diver

Caribbean Coral Restoration Project

789 Coastal Road

Nassau, Bahamas

Dear Dr. Diver,

For as long as I can remember, I’ve wanted to do something to help reverse the damage humans have caused to our planet. For that reason, I was thrilled to receive an invitation to apply to the Caribbean Coral Restoration Project summer program.

Though I come from a landlocked state, I received my open water scuba certification from SDI last August. Training took place in a flooded quarry in Pembroke, Kentucky. I look forward to taking my first “real” oceanic open water dive in the warm waters near your research station.

During my high school education, I have pursued as many ecological opportunities as possible. I participated in the 4-H Club’s Wildlife Judging Team for four years, twice winning regional competitions. I also keep an action camera as a constant companion, participating in citizen science projects such as iNaturalist and Cornell University’s annual bird count.

I have been accepted into State University’s biology program, beginning next fall. After obtaining a bachelor’s degree in biology, I plan to pursue my master’s in marine biology. I hope to start that part of my journey with real field experience under my belt. Please feel free to contact me if you require any further information. My application and resume are enclosed.

Key Takeaways

With the correct format and style, you can create a motivation letter that can win over any recruiter. To do so, remember the key points that were addressed in this guide.

• Motivation letters can effectively be used in place of cover letters when you have little experience or are applying to a university, internship, or volunteer program.
• Use professional business letter formats.
• Address your motivations and qualifications clearly in the body of your letter.
• Express your personality, passions, and motivations.

Ensuring your letter is written in this style will boost your chances, whether you’re an entry-level employee or an experienced worker.

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Cover Letter vs Motivation Letter

What is the difference between a cover letter vs motivation letter ? In most cases they both fall under the name of cover letter despite there being an extremely subtle variation. There are many other names used for a cover letter such as a covering letter , a motivational letter , a letter of interest and many more. However, they are all used in job or academic applications to persuade the recipient that they are the right choice.

What is the Difference Between a Cover Letter vs Motivation Letter?

A cover letter technically refers to the accompanying letter you use when applying for a job , while a motivation letter is for applying to university or a non-paid position . However, the word that most organisations will use for both criteria is the cover letter . It is more commonly used and more commonly understood, whether that be by professionals or students. To see the request of a motivation letter on any type of application will be rare but will encompass the same cover letter format whether you are required to write a cover letter for a job or a motivation letter for university . Generally speaking, the content of both letters is quite similar and the purposes are the same which is why using the title of cover letter to represent all types of letter of persuasion is much easier.

Subcategories of a Cover Letter

• Letter of Interest = asking about a possible job opening rather than a specific application
• Networking Cover Letter = requesting help and assistance to look for a job
• Referral Cover Letter = specific mention of someone who has referred you to this job position

Take a look at some cover letter examples that might be helpful in seeing the difference between a cover letter vs motivation letter .

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A perfectly written resume is enhanced with an articulate and personalized motivation letter. While some call this document a cover letter, its true intent is indeed to motivate the recipient into the action of contacting you for a job interview. This makes it different from a cover letter.

While a well-written letter of motivation can positively impact your job-seeking opportunities, a poorly written one can instantly disqualify you from candidacy. In the information below, we're going to teach you how to write a motivational letter. Our team of professional writers has drafted a motivation letter example for a job application for you to review.

So – if you're curious to discover what is a motivational letter and how to write them correctly, this article will serve as your guide. Let's get started.

What is a Motivational Letter?

There are many ways of articulating your qualifications for a job in your resume and in person. However, many professional positions and continuing education admissions are improved when the candidate submits a motivational letter.

The motivational letter is a single-page document drafted to serve as a closing argument or your opportunity to prove why you are the best candidate for a specific position. It's often submitted in conjunction with an application and/or resume. However, some situations will require an application letter to be submitted.

• Most letters of this sort are submitted to decision-makers vs. recruiters and support the following situations.
• You are applying for admission to a higher education program (including bachelor’s, master’s degree, graduate, and postgraduate).
• You are applying to work for a company serving in a leadership role.
• You are applying to work as a volunteer or intern for a non-profit, company, or other organization.

Why Motivation Letter Matters for Your Application

Here is an interesting question that many job or educational candidates ponder. What is the intent of the resume and cover letter? It's often assumed that these two documents are submitted as a requirement typically tossed out by the employer. And in some cases, they would be correct.

Suppose the information on your application does not improve their interest. In that case, a generic resume and cover letter without any supporting evidence or enhancements to your application will be useless.

On the other hand, the best motivational letter can be the game-changer you need to nudge your candidacy or college application by receiving that critical interview. Some of the key benefits of writing a motivational letter include:

• Helps You Stand Out: When your motivational letter is personalized, passionate, and convincing, it displays dedication, enthusiasm, attention to detail, and your personality.
• Improves The Decision-Making Process: When you are among a smaller pool of final candidates, the individual with a convincing motivational letter may head to the top of the list.
• Teaches You How to Communicate Effectively: Leaders in all industries are those who can clearly articulate their vision and direction. Learning to write a convincing motivation letter for a job or entrance to college provides an invaluable experience you'll use throughout your career.

What to Include in Your Letter of Motivation?

A solid motivation letter is accomplished through organization, format, and using the appropriate language. While choosing the right descriptive and convincing words to use in any letter is a challenge for most, one item that anyone can accomplish is ensuring all required elements are included.

Your primary goal is to capture the reader’s attention while explaining why you’re the perfect candidate. As such, a successful motivation letter will include five sections.

The Greeting : Attention to detail is a vital skill that can make or break your application. As the letter of motivation is a personalized and convincing cover letter, you should always know the company name or title of your recipient. The generic Dear Sir/Madam should be used in a cover letter – not a motivational one.

*Tip – if you don't know the recipient's name, address their job titles, such as Dear Admissions Director or Dear Hiring Manager.

Introduction:  This will be the first paragraph of your letter – and the best shot you have at capturing their attention. In the introduction, your primary goal is to introduce your candidacy, some of your key attributes, and what you will accomplish in the body of the letter. Consider this your opening argument if you were a lawyer in a courtroom.

Body:  This section allows you to sell the sizzle, not the steak. The body paragraph or multiple paragraphs is your chance to highlight your key work experience, accomplishments, skills, and interpersonal abilities that separate you from other candidates.

While you want to sound knowledgeable, confident, and able to eclipse any hurdle, you also have an excellent opportunity to showcase humility. In the body, be transparent about some of the common hurdles you may encounter – and how your skills and experience prepare you to accomplish career goals.

Closing:  This is your chance to seal the deal. In the final paragraph, reinforce your desire to retain the position you're applying for – mentioning it by name and specifically with the organization you are contacting. Express your gratitude for having the opportunity to apply, and finally, close it with a powerful and confident statement, such as "I look forward to working with you soon."

Signature:  Keep this simple – but it's always great to end a motivational letter with a potent closure. Most people will use the common phrase Sincerely Yours. While this will' work' – try to stand out by using the closing phrase, Kindest Regards – followed by your full legal name.

How to Write a Motivation Letter in 5 Simple Steps: Full 2024 Motivational Letter Guide

Like a strong resume, a good motivation letter takes time to craft. However, by following a proven process, you can mitigate several common mistakes found in most cover or motivational letters of interest.

Noted below is our five-step process that will save you time, ensure quality, and allow you to drive your message home. For purposes of demonstrations, we're going to assume that this candidate is writing these motivational or cover letter samples.

Step #1 – Create an Outline 

The best way to ensure all your essential items are included in your letter is to create an outline first. The outline should be formatted by section or broken down into a few primary sections. Here is what we'd recommend for an outline structure for a motivational letter.

Introduction:  In this section, list the key items you want to address, including the name of the position you're looking to retain, the name of the organization or company you're applying to, and a long-term goal that you hope to obtain after being accepted.

Body:  The body of your letter should be three distinct paragraphs. As such, we recommend creating three bullet points to help structure the flow of your letter. Here are a few points we think you should address in a motivational letter.

• The education or job experience you've completed to help prepare you for this application.
• What skills do you have that will permit you to succeed in this position.
• The hard work, life lessons, or interpersonal skills allow you to excel in this industry or combat any objectives.

Conclusion:  The final section of the outline is the conclusion. For the outline, make sure to include the following.

• Thank them for the opportunity to apply for the position (by name).
• Final point as to why you want this position.
• Remind them to contact you with any questions.

Step #2 – Create the Introduction Section

Once you have an outline and you've structured it in such a way to make the letter flow and tell a story from start to finish, it's time to start writing the letter. We'd recommend starting at the top. Take the information or bullet points you've mentioned in the outline, and simply write them in order. Don't focus too hard on picking the perfect words.

Step #3 – Create Each Paragraph of The Body and Conclusion 

After you have a rough introduction draft:

• Continue with the body of the letter.
• Again, use those specifics in the bullet points, and write them in an order that helps elevate the story.
• Complete this for each of the three paragraphs in the body of your letter.
• When you've finished the body, do the same with the conclusion.

By the end of this step, you should have a solid rough draft.

Step #4 – Start to Edit the Entire Document

Editing is not as complex as most assume. The key to editing any written piece of content is first defining the audience. What do they want to read, and how do they want those words structured? One way to start the editing process is to double-check to see if there are any required formatting elements that candidates for your position are supposed to follow.

Some organizations, especially professional educators and scholarships, often have a recommended template they want candidates to follow. Other businesses are open to creativity.

For example, suppose you're writing a letter to a hiring manager who was forwarded your resume and application by an assistant who perhaps pre-qualified you as a good candidate. In that case, you can assume they want to know why you're the best among others. This same concept applies to applying for college entrance or a scholarship.

The second step of editing is choosing the right action verbs and adjectives. An excellent resource for this is a thesaurus. If your initial edit includes multiple versions of the same word, use the thesaurus to select a different word that may amplify the point. A great tool that will help you with this is Grammarly.com . The tool will recommend more powerful replacement words if you upgrade to their premium membership.

Finally, once you've proofread your entire letter, are satisfied with its flow structure, and believe it proves a point, edit the complete document through Grammarly. Read the entire letter aloud multiple times – or have the word document read it.

Step 5 – Use a Cover Letter Template to Format the Document

The final step is to ensure that the letter is properly formatted. You can review samples and replicate them with standard word documents, but this is often more challenging than using a professional template.

When your letter is 100% ready to go, use the cover letter template and paste the information into the recommended sections. If you submit your resume along with this motivational letter, choose a template that matches the resume for the letter. This type of attention to detail showcases professionalism.

Motivation Letter vs. Personal Statement: What's the Difference?

A personal statement is essentially an introduction to yourself, skills, education, and interpersonal traits. A motivation latter takes those basics and explains how they are used to receive the position you're applying for and how that opportunity will elevate your career.

A motivation letter is very much recommended for candidates who are looking to enter a college or a specific program, such as an internship, graduate program, or entry-level leadership position. Your letter aims to explain how you'll use this entry position to elevate your career.

Motivation letter vs. cover letter: What's the difference?

It's easy to confuse this document with a standard cover letter. However, while the structure and format are essentially the same, the intent and content within are different in several ways.

• A cover letter is a simple introduction to your candidacy.
• A motivational letter makes an argument and introduces the resume as supporting evidence to prove your point.
• A cover letter is written with a matter-of-fact tone – while a motivational letter infuses passion, confidence, and a call to action.

3 Extra Tips for a Successful Letter of Motivation to Keep in Mind

Writing a motivational letter is challenging, even for a professional writer. However, by following the tips above, we firmly believe you'll have a better chance of creating an engaging and convincing document.

With that said, here are three extra tips to consider.

Tip #1 – Research Your Audience

Suppose you're going to stand out among the competition. In that case, you need to complete the due diligence to understand some facts about your intended audience. Find out who the decision-maker is and personalize the letter to them directly.

Tip #2 – Never Send a Generic Motivational Letter

This type of letter MUST be personalized for specific applications. Even if you're applying for the same position at multiple locations, take time to personalize some sections of the letter, such as contact information, details about their business, and why you'll fit in with their culture.

Tip #3 – Don't Be Afraid to Seek Help

When you're in the position to submit a motivational letter, it might be an excellent investment to have a professional writer help you with picking the proper phrasing, words, and structure. A professional resume writer and motivational letter writer can also infuse keywords, action verbs, and convincing descriptive terms.

Motivation Letter Template

A motivation letter template makes it easy to format the document professionally and quickly. We've created a downloadable and edible template that you can simply copy and paste your edited content into – to streamline the process of creating an engaging letter.

Insert Downloadable Editable Template

Need Help with Your Motivation Letter? Contact Us!

The team at CVMaker.com is staffed by experts in human resources with years of experience in reviewing and writing resumes, cover letters, and motivational content. Contact us today if you have read the article above and believe it makes sense to have a professional writer help create an engaging and convincing motivational letter. We'd be happy to help.

Final points on writing a motivation statement

As you're preparing to apply for scholarships, entrance into college, or that perfect internship and job, having an engaging and captivating letter of interest is a must-have – especially among a talented pool of other candidates.

• Always remember these necessary steps for writing a motivation statement or letter.
• Define your target audience. Make sure you know who will be reading your letter and write it to them.
• Create an outline to structure your letter into five paragraphs.
• Make sure to use the same font throughout the letter.
• Write the letter on plain white paper with black ink.
• Run your letter through Grammarly.com to ensure it's 100% accurate.

If you follow these tips above, you'll be better prepared to write a powerful motivation letter to help you gain that important interview and hopefully land that scholarship, program entrance, or job.

How long should a motivation letter be for a job?

Best practices for writing motivation letters suggest that it should be a single page. It should include five paragraphs, with a dedicated introduction, three supporting paragraphs, and a conclusion. If possible, you should format it like a professional letter and address it to the intended audience by name or title. Finally, a motivation letter should always be customized for each recipient.

What should you not write in a motivational letter?

Several items should not be included in a motivational letter. For starters, keep personal information out of your motivational letters – such as stories about medical conditions, legal issues, or other potentially uncomfortable topics of discussion. You should also emit too many examples of the same supporting argument. Make sure to also keep the content professional and on topic.

How do I write a motivation letter for a university admissions?

A motivation letter for a University admission should be written in a similar five-paragraph format. However, it's a good idea to contact the admissions office to ask them if they have requirements for submitting cover letters, resumes, or supporting documentation. Reviewing previous examples of University admission letters is strongly recommended.

How do I write a motivation letter for a scholarship?

A scholarship is often rewarded to a candidate with the best criteria but also showcases a spirit that the scholarship is targeted to reward. For example, some scholarships are awarded to candidates who have faced personal struggles or certain personal hurdles. As such, always write a scholarship letter to address the qualifications they are seeking.

Is a motivation letter an essay?

No. An essay is typically a longer formatted article that provides the journalistic who, what, where, why, and what format to answer a question or formulate an opinion. A motivation letter is closer to a cover letter for a resume. It explains who you are, what you're applying for, and why you're the best candidate for that job or position.

Is a motivational letter formal or informal?

Both. A motivational letter should be written with a professional – yet conversational tone that showcases some of your interpersonal skills or ability to communicate effectively. It should be written to tell a story, so the article 'reads' well. Using highly complex words might seem 'stuffy.' However, the best advice we can offer here is to write the letter to fit the recipient's tone.

How to start a motivation letter?

A motivational letter should always begin with addressing the letter to the recipient. It should follow a professional letter writing format, where you list the recipient's name and title, address, and location. You should then introduce the letter through a personal notation, such as Dear Dr. Jones vs. the standard To Whom it May Concern.

How long should a Ph.D. motivation letter be?

A Ph.D. motivation letter should follow the required standards the admissions office recommends. In most cases, they will provide an example of what they're looking for from applicants. However, if the school does not provide this information, it's best to use the five-paragraph methodology.

How do I write a motivation letter for an internship with no experience?

A motivation letter or an internship should focus on your skills, abilities, and extra-curricular activities. It's always a great idea to follow a similar introduction, body, and conclusion format for writing any letter of interest where you are seeking an internship. This is applicable whether you have experience or not. For those with experience, expand the letter to four or five paragraphs vs. three.

How to write a motivation letter for Study Abroad?

As you're looking to write a motivation letter to attend a study abroad program, consider the following tips. First, why are you wanting to study in another country? Second, what qualities do you have that will permit you to learn from this experience. Third, what do you hope to gain by studying abroad? And finally, is there any personal reason for choosing this particular country?

How to write a motivation letter for volunteer work?

A volunteer position is sometimes rewarded to limited candidates who fit the mold, culture, and climate of the organization seeking Help. As such, it's always recommended to write the letter in a way that matches the organization's language, keywords, and phrases often used.

META: A motivation letter helps convince decision makers to reward you that job, college entrance, or scholarship interview. Learn how to write one here.

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Cover letter and motivation letter: main differences

Do you know the difference between Cover Letter and Motivation Letter? Although they are often mentioned when we talk about application processes, many of us don't stop to think about the difference between these two documents, which are increasingly relevant in selection processes.

The truth is that in an increasingly competitive professional world, the way we present ourselves to companies is extremely important and can make all the difference for us to become relevant and stand out before a particular job vacancy and other candidates. Learn the main differences between a Cover Letter and a Motivation Letter , how to write them and the main moments when you should present them. 

DIFFERENT OBJECTIVES  

Although both documents can be presented together with the CV during a job application process, both have different objectives and purposes. A Cover Letter is a document that aims at explaining our CV, the various professional experiences and training courses we have gone through during our life. It is our professional identity card. On the other hand, a Motivation Letter should be a document that shows our motivation for that specific position. It is the document that will unveil our true motivations for that position. 

FORM AND CONTENT  

The cover letter should be longer, going through the various professional and curricular experiences we have had throughout life, and should not exceed one page. You should also be aware that you can prepare the same cover letter for several companies, since your experience is always the same. On the other hand, the Cover Letter should be much shorter and succinct, summarizing in a few lines what makes us the right candidate for that job, in detriment of another. nlike the Cover Letter , this one should be totally adapted and directed to the company to which you are applying. 

PRACTICAL TIPS  

Keep in mind that each document has its role at the time of an application. Focus on what you want to highlight at each step of the selection process and know how to adapt to the organisation you are applying to at that moment. 

How to write a Motivation Letter 

• Read the job description of the position you are applying for
• Do not exceed one page:  This way you will have a better idea of what is required for the job and will know how to attract the recruiter's attention.
• Present your main characteristics :  Throughout the text, highlight the characteristics that you believe are your strongest points. You can do this by highlighting them in bold, for example. This is a way to show confidence and draw attention to them.
• Highlight your motivations:  Mention your skills, motivations and the experiences that make you want to do the job you're applying for.
• Be concise, formal but personalize your speech:  The Motivation Letter is what distinguishes us from so many other candidates. Therefore, it is important that you take the opportunity to reflect this difference in the way you expose your motivations. Try to do it in a distinctive way in the way you write and present your ideas. 

How to write a Cover Letter

• Focus on the position you are applying for:  Only mention experiences, characteristics or competences related to the position you are applying for
• Do not limit yourself to professional and curricular experiences :  Make reference to any award you have won or voluntary work you have been involved in
• Use keywords:  Be aware that many companies use management systems that filter applications by competencies, qualifications or other factors as a way of selection. In this sense, consider the use of keywords so that the possibility of your Cover Letter being read is greater. 

Finally, if you need help to present yourself to a company, particularly in the area of accounting or finance , Fed Finance has real experts in this sector, who can advise and guide you throughout the recruitment process. Send us your application .

Reas also : 

• Tips to improve your cover letter
• Find employment through the internet in 6 steps
• Turnover: how to reduce the effects in companies

Work-life balance in 6 steps

Soft skills and hard skills: how important are they?

Impostor syndrome: how to overcome it

The Cover Letter and the Motivation Letter, What is the Difference?

Both letters are used to attract hr and convince him that you are the right candidate for the application and should call you for an interview. we will tell you when a suitable motivation letter is suitable for your cv and when a cover letter is enough..

Gerrard Green

Motivation letter

If your employer requires you to send a motivation letter, you should definitely do so as part of your job application. Not all positions require a motivation letter. This is mostly a key and administrative task for you and HR in order to get the position. However, it is up to the employer and his demands on candidates. Create a separate document and send messages in a PDF format. You can also share links to your online profile. Both options are available for free at the online resume builder .

The basic content structure of the cover letter is divided into 3 paragraphs.

• In the first place, you should state why you want to work for the company and why you are a suitable candidate for the job. Show that you know the company and its activities.
• In the second paragraph, your previous successes are supported by specific job numbers with results.
• In the third paragraph, pay attention to your skills and abilities that are relevant to the position. If you know, support them again with practical examples.

Cover letter

A cover letter is a shorter text that you type in the body of an e-mail or in boxes on a form labeled cover text. This is the first contact with an HR specialist who has to say why you are interested in the situation and why you are suited to it. It is shorter, more concise, and less formal than a cover letter. Learn more about all content for your top letter outline .

• Always start by addressing. Provide the text and documents directly to the person listed as the contact person.
• Be concise, write in short paragraphs.
• Emphasize the relationship between you and the position, why you are responding to this position, and what experience makes you the right candidate.
• Also, mention why you want to work for the company and what you will bring.
• Tune your HR to want to know more about you.

What a cover letter shouldn’t look like:

I am interested in the position. I am sending my CV and cover letter.

What a cover letter should look like:

Dear Mr. Jobs,

ITC Comp, a. with. I perceive it as a modern society with an original approach to the promotion of information technology. Therefore, I was very pleased when I found the offer of a marketing specialist/consultant on the portal www.jobs.com

I worked for 3 years as a marketing specialist in a company operating in an online environment and in my free time I enjoy following all the news from the IT environment. Therefore, I continued to develop my career in this industry.

You can find out more about me and my experience from the attached CV and cover letter. I will be happy to add further information at the personal meeting.

Written by Gerrard Green

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Cover Letter for a Resume

What is a Cover Letter for a Resume? Everything You Need to Know

Published on July 31st, 2024

When you're applying for a job, one of the most important pieces of your application is the cover letter. But what is a cover letter for a resume? In simple terms, it's a personalized letter that accompanies your resume, offering a deeper insight into your qualifications, personality, and enthusiasm for the role. Understanding what a cover letter for a resume entails and how to craft an effective one can significantly boost your chances of landing the job.

What is a Cover Letter for a Resume?

A cover letter is a one-page document that introduces you to the hiring manager and provides a snapshot of your professional background. Unlike your resume, which lists your qualifications and experience in a structured format, a cover letter allows you to communicate your motivation for applying and explain how your skills align with the job requirements. 

So, what is a cover letter for a resume? It’s your opportunity to create a connection with the employer and make a memorable first impression.

Need help crafting your cover letter? Use our   Professional Cover Letter Generator to create tailored, professional cover letters in minutes.

Why is a Cover Letter Important?

You might wonder, “Why should I bother with a cover letter when my resume already lists my qualifications?” The answer lies in the personal touch that a cover letter offers. A resume can showcase your skills and experiences, but it’s the cover letter that gives you the chance to express your enthusiasm for the role and the company. A well-crafted cover letter can set you apart from other candidates by highlighting your personality, explaining gaps in your employment, or elaborating on your most relevant experiences.

Components of an Effective Cover Letter

Now that we’ve answered "What is a cover letter for a resume?" let's dive into the key components that make it effective:

• Header : Include your contact information and the date, followed by the employer’s contact details.
• Introduction : Start with a strong opening that grabs the reader’s attention. Mention the position you’re applying for and where you found the job listing.
• Body : This is where you make your case. Discuss your relevant skills, experiences, and why you’re a perfect fit for the role. Make sure to align your qualifications with the job description.
• Closing : Conclude with a call to action, such as expressing your desire for an interview and providing your contact information.

Not sure where to start? Check out our extensive collection of   Cover Letter Examples to find the perfect template that matches your job application.

Tips for Writing a Compelling Cover Letter

Crafting a compelling cover letter isn’t just about what you say, but how you say it. Here are some tips to help you write a standout cover letter:

• Be Concise : Keep your cover letter to one page and avoid rambling. Focus on the most relevant information.
• Customize for Each Job : Tailor your cover letter for each application. Mention the company name and specific role to show you’ve done your research.
• Show Enthusiasm : Let your passion for the role and the company shine through. Employers want to hire someone who genuinely wants the job.
• Use Action Verbs : Use strong, action-oriented language to describe your achievements and skills.
• Proofread : Typos and grammatical errors can make a bad impression. Always proofread your cover letter before sending it.

Common Mistakes to Avoid

Even the most well-intentioned cover letters can fall flat if you make certain mistakes. Here’s what to avoid:

• Being Too Generic : A generic cover letter can come across as lazy or indifferent. Avoid using the same cover letter for multiple applications without customization.
• Rehashing Your Resume : Don’t simply repeat what’s on your resume. Use the cover letter to provide additional insights and context.
• Overloading with Information : Stick to relevant experiences and qualifications. Overloading your cover letter with too much information can overwhelm the reader.
• Using Clichés : Phrases like “hard worker” or “team player” are overused and vague. Be specific about your skills and how they relate to the job.

In conclusion, understanding what a cover letter for a resume is and how to write one effectively is crucial in today’s competitive job market. A cover letter complements your resume by offering a glimpse into your personality and your enthusiasm for the role. By carefully crafting each section of your cover letter and avoiding common pitfalls, you can create a compelling narrative that captures the employer’s attention and sets you on the path to securing an interview.

While a strong cover letter is essential, an outstanding resume is just as important. Consider using our AI Resume Builder to craft a professional, tailored resume that stands out to employers. Combined with a well-written cover letter, you’ll be well on your way to landing your dream job.

Frequently Asked Questions - What is a Cover Letter for a Resume

Do you really need a cover letter for a resume.

Yes, a cover letter is still considered a crucial part of the job application process. While some employers may not require one, a cover letter allows you to personalize your application, highlight your most relevant experiences, and demonstrate your enthusiasm for the role. It can give you an edge over other candidates who choose not to include one.

Is a cover letter important in a CV?

Yes, a cover letter is important when submitting a CV. It provides context to the information presented in your CV, allowing you to explain how your experience and skills align with the job you're applying for. A well-crafted cover letter can also address any gaps in your employment history or specific qualifications, making your application stronger.

What is more important, a resume or cover letter?

Both the resume and cover letter are important, but they serve different purposes. Your resume provides a structured overview of your work experience, skills, and qualifications, while the cover letter offers a narrative that connects your background to the specific job. In most cases, the resume will be the primary focus, but a strong cover letter can complement it by adding depth and personality to your application.

Are cover letters still necessary in 2024?

Yes, cover letters are still necessary in 2024. Despite the rise of digital applications and automated hiring processes, a cover letter remains a valuable tool for differentiating yourself from other candidates. It allows you to showcase your communication skills, explain your motivations, and make a strong case for why you’re the best fit for the role.

Soujanya Varada

As a technical content writer and social media strategist, Soujanya develops and manages strategies at HireQuotient. With strong technical background and years of experience in content management, she looks for opportunities to flourish in the digital space. Soujanya is also a dance fanatic and believes in spreading light!

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This question is about motivation letter .

What is the difference between a motivation letter and a cover letter.

A cover letter will have specific examples of your skills and experience for a job while a motivation letter will focus more on your personality and motivations for applying. Both letters will look very similar and have the same structure. The content will be different depending on the kind of letter that you are going to submit.

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What is a mistake to avoid when writing a motivation letter?

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How to Write a Successful Motivational Letter

• Jul 28, 2024
• 3,938 views

As you look for a new opportunity, be it seeking a job or applying for school , you may need to write a motivational letter.

Composing inspirational letters requires creativity, thoughtfulness, and an appreciation of the message one intends to convey. When compiled correctly, it can be an effective way to express yourself and your motivation.

This article offers tips on constructing an outstanding motivation statement. We will discuss what should be included in the letter and how to format it. Additionally, the article will cover what words to use to ensure your letter is as strong and persuasive as possible.

Additionally, we will provide some motivation letter samples so you can get an idea of what works best.

Equipped with this advice, you will be armed to construct a noteworthy motivational statement that will help you reach your aspirations.

Prepare all your application materials

When sending out an application of some kind, you will likely need to submit a package of documents . You may need to complete an online application, provide letters of recommendation , and send a copy of your resume.

To ensure you present yourself in the best light, consider polishing your resume with a free online resume builder!

The builder offers resume templates to help you create a neat and appealing document that presents all your best qualities and expertise.

The AI-powered writing assistant helps come up with the best words to describe you as a professional.

Save time, money, and effort while writing your best resume with Resume Trick .

Create your professional Resume in 10 minutes for FREE

What is a Motivation Letter

A motivation letter is a document that serves to introduce who you are and elucidate your personality. This type of inspirational letter may be used to accompany an application for a job or a college/university program.

The letter of motivation should be written in a professional yet personable tone to show your inspiration to apply for a certain position or a degree. You should also demonstrate your enthusiasm for the opportunity and express what motivated you to apply.

The main goal of the motivation statement is to get the reader to look at your CV or resume .

An effectively written letter of motivation can leave a notable impression on prospective employers or admission counselors. It often can be the deciding factor for the "yes" or "no".

Devote enough time to produce a unique, intriguing letter that will aid you to be noticed among the others!

Motivation Letter Example

Motivational letter vs. cover letter.

Motivational statements and cover letters are documents used in the application process. However, they are different in purpose and content.

The motivation statement must be composed in a friendly, conversational style. It expresses your passion for the opportunity , talks about the talents you have, and how you can help the organization reach its goals.

The cover letter should be professional and concise. It must be well-structured and provide a clear summary of your credentials and skills. It has to be direct and to the point, highlighting relevant experience and qualifications.

Despite the differences, you can try using our cover letter templates for formatting and organizing your motivational letter.

In conclusion, a letter of motivation and a cover letter are two distinct documents. While the two are both important, they serve different purposes and must be written differently.

Ensure that you select the correct type of letter based on the requirements and compose effective supporting materials for your application.

When to Use a Motivational Letter

Crafting a motivational letter may be needed to aid you in being noticed . Here are some occasions when you may need to compose a motivational statement.

A well-written motivational letter serves as a great tool for setting yourself apart from other contenders and exhibiting your keenness for the role or opportunity. Make sure to include all relevant information that is needed to make your application successful!

Motivation Letter Examples

An engaging motivational statement can make the difference between being accepted and rejected. Below you will find examples of letters for various purposes . Use them as a reference for crafting your own.

Example of a motivational letter for a university application:

Dear Ms. Campbell, My name is Alex Throssell. I am writing to you to support my application for admission to Jackson State University. I am enthusiastic about obtaining a degree in Computer Science. I am confident that your school will give me the ideal opportunity to realize my goals. I have been interested in the informatics field since I was a child. I have been coding ever since I was 12 years old. I love solving problems and developing new applications. In high school, I completed courses in computer programming and web development, which sparked my interest in software engineering. In college, I plan to continue to explore the world of computer science. I want to learn more about Artificial Intelligence and Machine Learning, two topics that fascinate me. Additionally, I plan to become involved with research projects related to these topics as well as other areas of computer science. I am confident that Jackson State University can provide me with the best education to help me achieve my goals. Not only does it have excellent faculty members and research opportunities, but also offers a stimulating environment where I can grow both academically and personally. Appreciation for your thoughtfulness in reviewing my application. I anticipate your reply! Best regards, Alex T

Examples of a motivation letter for an internship:

Dear Mr. Miller, I am excited to submit my application for the Social Work Intern position at Compassionate Care Services. With a solid academic foundation, I am confident in my ability to contribute meaningfully to your team. Currently pursuing a degree in Social Work at Towson University, I actively engage in projects that enhance my practical knowledge. Notably, I led the "Youth Empowerment Program" at my university, overseeing skill-building workshops, mentorship programs, and career guidance. This experience sharpened my research, collaboration, and leadership skills, further deepening my understanding of the field. Beyond my academic endeavors, my strong customer service skills and effective communication make me a valuable addition to your team. My passion for Social Work drives my commitment to community betterment. I am eager to apply my skills to contribute to the mission of Compassionate Care Services. Thank you for considering my application. I am enthusiastic about the opportunity to discuss how my background, skills, and dedication align with the goals of your organization. Please feel free to contact me for any additional information. Sincerely, Elizabeth Tucker

A motivation letter example for a job application:

Dear Mr. Watts, I am writing to apply for the Landscape Architect role at EcoDesign Studios. I have 5 years of experience in the field. I am confident that I possess the necessary skills and qualifications to make an immediate impact on your team. I am passionate about architecture and have worked hard to develop a deep understanding of the industry. At my previous company, I led the "Urban Harmony Plaza" project, transforming an underutilized urban space into a vibrant, green hub. Collaborating closely with local stakeholders, I applied my architectural skills to address real-world challenges, highlighting the importance of sustainable practices in enhancing community well-being. I am highly motivated and eager to contribute to the success of the EcoDesign Studios. I have a proven track record of meeting deadlines, exceeding expectations, and delivering high-quality results. I am also highly organized and take pride in ensuring that projects are completed according to set deadlines and standards. Furthermore, I have excellent interpersonal skills and enjoy working as part of a team. I am comfortable working with people from diverse backgrounds and cultures and collaborating seamlessly with colleagues at all levels. I would be delighted to put my skills and experience to work for your organization. I believe my qualifications render me a perfect fit for the role and would welcome the opportunity to discuss this further in an interview. Thank you for considering my application. Sincerely, Matthew M. Ferrell

A motivational letter example for joining an organization:

Dear Ms. Ruben, I am thrilled to express my fervent interest in joining the Community Empowerment Hub, captivated by its commitment to fostering social and economic justice. The impactful strides your team has taken in improving lives resonate deeply with my personal mission. For quite some time, I have closely followed and been inspired by your organization's dedication to ensuring universal access to quality education, healthcare, housing, and other fundamental needs. I firmly believe in the transformative power of collective action to institute enduring change. My educational background, including a degree in political science, coupled with my experience in the public sector, positions me well for this role. Through my involvement in a recent legislative initiative on climate change, I honed my understanding of policy issues and effective strategies for driving social change. My passion lies in utilizing my skills to contribute to a better world, and I am enthusiastic about the prospect of bringing my expertise to your team. Eager to contribute meaningfully, I am confident in my ability to aid your organization in advancing its goals and objectives. Thank you for considering my application to join the Community Empowerment Hub. I am eager to delve deeper into how I can actively contribute to your mission and make a lasting impact on the world. Sincerely, Paul Brown

A motivation letter sample for funding application:

Dear selection committee, I am writing to seek funding for my project, "SustainVisions," which aims to produce a series of educational videos promoting sustainability in our community. The "SustainVisions" project will showcase individuals from our community who are passionate about sustainability, highlighting their impactful work. These videos will be strategically shared on various social media platforms, with the overarching goal of inspiring viewers to take positive actions towards a more sustainable lifestyle. The requested funding will be allocated to cover essential aspects such as equipment, production costs, and associated travel expenses. With this support, I envision creating a unique video series that not only educates our community but also has the potential to resonate beyond our local borders. This endeavor is crucial in raising awareness about sustainable practices and encouraging tangible actions that can positively impact our environment and the lives of many. Beyond my passion for this cause, my experience demonstrates a proven ability to execute impactful projects. I have collaborated with non-profits, government agencies, foundations, and various organizations to develop sustainable initiatives with lasting effects. My skill set includes conducting thorough research, designing effective programs, and establishing valuable relationships with key stakeholders. I am committed to ensuring that any funding received will be utilized efficiently, meeting deadlines, and staying within budget while delivering top-tier results. With a track record of successful projects, I am confident that "SustainVisions" can make a tangible difference with your support. I sincerely believe in the merit of this project and hope for your consideration and support. Thank you for your time and thoughtful consideration. All the best, Nichole Fisher

How to Format a Motivational Letter

The formatting of the motivation statement has to be concise but appealing. Although the requirements are less strict as compared to the cover letter writing , it is a professional document, not a note to a friend.

Tips for formatting your motivation letter:

• Use a readable font, such as Arial or Times New Roman, in size 11 or 12.
• Leave 1-inch margins on all four sides of the page.
• Begin by writing your name and address on the initial line.
• Include the date underneath your address.
• List the recipient's contact information below the date.
• Use a polite salutation, such as "Dear Mr./Ms./Dr." followed by their last name.
• Ensure that each paragraph is no more than five lines long. Each sentence should contain no more than 12 words.
• End with a polite closing such as "Sincerely" and include your name underneath.
• Include any relevant documents, such as a resume or references, after your signature.

By following these simple steps, you can guarantee that your motivational statement has the right format and appears professional.

How to Structure a Motivational Letter

Drafting such a letter can help you make a good first impression . So, it's worth investing time into crafting a well-written document that outlines your skills, qualifications, and suitability for the role.

Your motivational letter ought to be brief and limited to one page . It has to include the following: an introduction, body paragraphs, a conclusion, and your information.

In the beginning, you should articulate your interest in the role and how it complements your career plans. The body paragraphs should explain why you are qualified for the job by showcasing your qualifications and exhibiting your enthusiasm about the opportunity.

The conclusion is that you can share your excitement for the role and thank them for taking the time to look at your application. At the end of your motivation letter, be sure to include contact information . This will ensure you can be reached out if there are any questions or for further discussion of your candidacy.

Make sure your motivational letter is tailored to the job and reflects your enthusiasm, then send it off with confidence!

Tips on How to Write a Motivation Letter

Motivational letters are a necessary component of competition. It helps companies or schools make decisions about who to choose and shows them what kind of person you are.

Developing a compelling motivation letter can assist you in surpassing other applicants and displaying your devotion to the role or program.

Follow the below steps to create an impressive letter of motivation that will leave a good impression on potential employers or admissions boards.

Motivational letter writing tips:

• Prepare for writing. Think about what you want to say and why you are writing it. Ensure that you are prepared to explain your interest in the letter.
• Start with a captivating introduction. Introduce yourself , your goals, and your reason for applying.
• Use compelling language. Be clear and concise so your motivational statement is easy to read and understand. Keep your sentences short and to the point.
• Demonstrate your enthusiasm. Tell about your passion for the position, the program, or the project you are applying for.
• Describe your goals and objectives . Explain what you hope to gain from this opportunity and how it fits into your long-term goals.
• Show your commitment. Speak about how you will contribute to the company/university and its mission.
• End your letter with an emphatic declaration. Illustrate your eagerness for the discussed matter and express gratitude for the reader's consideration.
• Proofread and edit carefully. Ensure that there are no grammar, spelling, or formatting errors in your motivational letter before sending it.

By abiding by the above instructions, you will be able to compose an impassioned motivation letter which will give you a head start on attaining the job or getting into the university.

Addressing Potential Concerns

Applicants can address gaps in experience , low grades, career changes, or other potential concerns in their motivational letter. This can prevent misinterpretations and ensure that the reader has a clear understanding of the circumstances .

Here's how you can address these moments proactively and positively: Begin by acknowledging the concern directly but briefly. For example, if you have a gap in your work history, state it concisely without dwelling on it. This demonstrates transparency and shows that you are aware of the potential red flags. Offer a brief explanation or context. For employment gaps, this could include personal circumstances, health reasons, or pursuing further education. Emphasize what you've learned or gained from the experience, despite the challenges it may have presented. For example, if you took time off to travel, discuss how it enhanced your interpersonal skills . Connect your past experiences, including the problems you've faced, with your future aspirations. Explain how they align with the opportunity you're applying for.

Dos and Don’ts

It is important to remember that success comes from within . Here are some dos and don'ts to keep in mind when it comes to creating a motivation statement:

• Write clearly and concisely.
• Make sure your letter is tailored to the specific job or program you are applying for.
• Use powerful language that exudes confidence.
• Incorporate relevant examples or reasons behind your motivation.
• Highlight any special aspects that make your application unique.
• Don't copy and paste from other letters or applications.
• Don't use weak phrases like "I think" or "I believe". Instead, use stronger words like "I am confident".
• Don't be too general with your statements. Be specific about what you can bring to the table.
• Don't leave out any important details. There should not be questions left for the reader.

Constructing a letter of motivation can be laborious. Yet, it does not have to. Follow the provided guidelines and the motivation statement examples to build yours.

Key takeaways:

• It is essential to be clear and concise in your writing, as well as to make use of effective language.
• Highlight your enthusiasm and illustrate why you are the most suitable person for the opportunity.
• Ensure that the letter is adapted to the specific employer or school you are applying for.
• Demonstrate your passion and devotion.
• Proofread and edit your letter for any errors.
• Don't forget to include a professional signature at the end.

Now, send your letter and wait for a response. Remember: be patient, confident, and positive! Good luck with your application!

Aiden Anderson

Resume Trick Staff Writer

Aiden Anderson is a Resume Trick staff writer specializing in job search-related topics, including resume and cover letter writing. Aiden is constantly seeking innovative ways to bridge the gap between technology and career development. His goal is to offer valuable insights to job seekers on leveraging digital tools for a successful job search. Aiden's passion for the internet and technology is also reflected in his articles for Video Candy .

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Most employers will require a cover or covering letter as part of your application. It is typically sent alongside your CV.

Your cover letter should complement and build on the content in your CV, rather than simply repeating the same content in more detail.

This page provides all the information you'll need to build a strong cover letter ready for your next application.

Book an appointment on MyCareer

Format of a cover letter

Your cover letter is an opportunity to expand on your experiences and skills beyond what you can include in a CV, as well as conveying your personal motivations and suitability for working in the role you're applying for.

Length and style

The letter is usually short, not exceeding one A4 page, although this can be two pages if applying for some academic jobs. It is typically expected that cover letters will be written in a business-style format, however some employers will specify an alternative format such as a supporting statement or similar.  Make sure you have checked all requirements before getting started.

The tone of writing

Your tone should be professional, clear and a true reflection of you. Make sure you check your grammar and spelling, and ask a colleague or careers adviser to provide you with feedback before you apply. It's important to be concise, otherwise you risk losing the employer's attention.

Which fonts to use

It's widely advised to use a clear font such as Calibri, with a font size of 11 or 12. You should use the same font for both your CV and your cover letter, to make sure your application looks professional and consistent.

Being clear

It's important to be clear about your motivations and suitability for the role, and avoid being vague or using clichés.

Your skills and abilities are unique to you, so your cover letter needs to reflect this. Consider your cover letter to be the equivalent of an 'elevator pitch' where you have a short amount of time to explain why they should hire you.

Matching your values

You should use your cover letter to demonstrate how your personal motivations and career values align with the role and the employer, and be specific about the reasons you are a good match.

If there's something in particular about the employer values or activities that you resonate with, make it clear in your application. This will demonstrate to the employer that you have taken the time to understand the role, and that you haven't just sent the same application to multiple companies.

Sending your cover letter

When you've finished your CV and cover letter, you are usually required to send your application by email. Ensure that you have saved each file as a PDF document so that the formatting won't change when the employer opens the files.

The job advert should provide an email address to submit your application to. You should address your email to that person, write a very concise email stating that you have attached your CV and cover letter for consideration for the advertised job vacancy.

If the job advert provides a job reference number, include this in the email so that the employer can easily locate your application. If this has not been provided, use the title of the role instead.

What to include in your cover letter

The purpose of a cover letter is to briefly introduce yourself and express your motivation and suitability for the role in three or four short paragraphs. It is therefore important to make sure you carefully consider the information you include in each paragraph striking the right balance between being concise and being thorough.

Consider the guidance in this section to help you decide what to write about in each paragraph.

The start of the letter

Your details.

At the start of the letter, include your personal contact details and include the date, in the same way you might start a business letter. If you have the employer's name and contact details, you should address them at the beginning of the letter.

Addressing the letter

If you have not been provided with the name of the contact information or if the application is speculative, you can use LinkedIn or the company's website to find a suitable addressee. This could be the head of the department you are applying to, or the head of human resources.

If you have the job reference number, it can be good practice to include this at the beginning of the letter so that it reaches the right person within the organisation more quickly.

The opening paragraph

Begin the letter with a polite introduction to yourself and the purpose of the letter. You should be clear about the role you are making an application for, and if appropriate, let them know where you found the role advertised, for example, on their website or a job vacancy listing website.

The suitability paragraph

This paragraph is where you should describe the reasons why you are a suitable candidate for the job.

Try not to duplicate the information you've included in your CV but expand on the key skills, experiences or activities in more detail.

It's important to make sure that you choose examples which align with the requirements of the role, to demonstrate that you have a relevant skillset, even if these examples are not from your most recent experience.

It is within this paragraph that you demonstrate to the employer the ways in which you would be an asset to their team rather than explaining what attracts you to the role.

The company or organisation paragraph

You should use this paragraph to explain what attracts you to the company or organisation that you are applying to. It's important that you take the time to research the company or organisation and understand their core values, their main competitors, their most recent projects, their position in the market, and so on.

Be specific about your reasons

You should be so specific that the application would not make sense if it was sent to a similar company, otherwise they might assume that you have been vague due to a lack of research.

If you're not sure where to find information about them, start by looking through their website, as well as exploring their social media presence and checking if they've been in the news.

Find out more about researching a company or organisation .

The concluding paragraph

In this paragraph you will need to concisely summarise the above information and emphasise your suitability to the role and the employer.

Complete the letter by thanking the employer for considering your application, and mentioning that you look forward from hearing back from them. Avoid clichés, and keep this section concise.

Cover letters for academic jobs

Much of the advice for cover letters is the same regardless of the role you're applying for, but there are a few differences if you're applying for an academic job rather than a role outside academia.

Academic cover letters are usually allowed to be longer than for those outside academia. You should always check the application requirements on the job advert in case they've set their own requirements, but it is standard to require two sides of A4 for academic jobs.

Shifting the focus

For academic job applications, it's usually more important to focus on what you have to offer the institution you're applying to, rather than what you would like to gain from working there.

You should still describe what draws you to the institution or department, but there should be a greater emphasis on your skillset and what makes you an ideal candidate.

Being specific

When applying to academic jobs, you can be more specific about your research skills than when you're applying to jobs outside academia.

If there's a particular methodology or skillset that is required for the role and you have experience with this, make sure to provide detail so that the employer can see that you are a suitable candidate.

Teaching and research

You should try to mirror the job description in terms of the ratio of teaching to research. For example, if the job description seems to be 50:50 teaching and research, you should aim to have half of your cover letter focusing on teaching and half on research.

If the role is heavily focused on research or on research, make sure that the majority of your cover letter mirrors this.

The teaching and research statements

Additionally, you will usually be required to submit teaching and research statements as part of your application to an academic job. Read through our advice on teaching and research statements  under the section: specific application advice for academic jobs.

Cover letters for jobs outside academia

Most advice on this page applies to both academic and non-academic jobs, but there are a few specific things to keep in mind if you're making an application outside of academia.

Transferable skills

When writing about your skills it's important to focus on transferable skills rather than going into too much detail about your methodology, or using jargon which is specific to your research area.

Unless your role has been advertised to require those specific research techniques, the employer will be more interested in how your skills can be translated to match their requirements.

Making sure you value your experience

It's important to remember that your postgraduate research degree is a job, and you will have gained experience throughout your research which will be highly valuable to an employer.

Make sure you don't downplay your experience and your abilities by viewing it only as a course.

The employer

For jobs outside academia, the process of researching your employer and explaining why you're interested in working for them is more important than it would be for academic jobs.

The employer will want to make sure you understand how their organisation operates within the industry they're in, and what challenges they have faced and the achievements they have made.

Find out more about researching the employer and sector thoroughly.

Covering letters for roles outside the UK with FREE access to GoinGlobal

If you are considering or are in the process of applying to a job abroad, the format of the covering letter could be different to the above advice. GoinGlobal is an international careers information resource providing advice on applying for jobs including covering letters in 42 countries.

UoN students and graduates can access GoinGlobal free of charge by logging into MyCareer

Go to GoinGlobal for advice on applying for jobs abroad

Frequently asked questions

Cover letters can be difficult to write, so it can be tempting to use AI to help out. However, your cover letter should be a true reflection of you as a professional, and the information included should be specific to you.

Additionally, many employers now use AI checkers to filter through applications. It is therefore not advised to rely on AI for your cover letter.

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