maternity leave application letter for teacher

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Maternity Leave Application for Teacher – Sample Maternity Leave Application

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• Sample Letter

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To, The Principal, ______________ (Name of the School), ______________ (Address)

Date: __ /__ /____ (Date)

Subject: Request for maternity leave

Respected Sir/ Madam,

Most humbly and respectfully, I am ____________ (Name) and I teach __________ (Class) of your reputed school. My Employee ID is _______ (Employee ID).

I would like to inform you that I am pregnant and the expected due date for the delivery is I am going to deliver. __/__/____ (Due Date). Therefore, I request you to kindly sanction maternity leave that will begin from __/__/____ (Date). I may rejoin on __/__/____ (Date).

I believe, you will consider this as a genuine request and I shall be highly obliged for your kind support. I will be thankful for your kind consideration.

Yours Thankfully, ____________ (Signature), ____________ (Name), ____________ (Contact Details)

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• Yes, including your employee ID helps the school's administrative staff identify you in their records and process your request efficiently.
• Yes, it's advisable to provide a planned return date to assist the school in arranging for your temporary replacement, if necessary.
• Depending on the school's policy, attaching a medical certificate or doctor's note confirming your pregnancy and expected due date may be required or beneficial.
• It's recommended to submit your maternity leave application well in advance, preferably several weeks before your anticipated start date, to allow the school sufficient time to make necessary arrangements.
• If your due date changes after submitting the application, promptly inform the school administration and request an adjustment to your maternity leave dates.

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Maternity Leave Application for Teachers – 7+ Samples, Formatting Tips, and FAQs

As a teacher in India, the birth of a child is an exciting time. However, it can also be a stressful time if you are uncertain about the process of applying for maternity leave. Knowing the correct application format and having the right information is essential to ensure a stress-free maternity leave process.

In India, it is mandatory for all organizations with female employees to offer maternity leave as per the law. This article will provide all you need to know when writing a maternity leave application as a teacher in India. You will find information on what exactly to include, the timeline to apply for leave, relevant laws, and documentation requirements.

Read on to find out more about writing the perfect maternity leave application in India as a teacher. With our thorough guide, you can ensure a smooth maternity leave process and focus on enjoying time with your bundle of joy without any worry.

• 1 Maternity Leave Application for Teachers
• 2 Maternity Leave Application Form for Teachers PDF
• 3 Maternity Leave Application Letter for Teachers After Delivery
• 4 Maternity Leave Application Letter for Teachers
• 5 Maternity Leave Application Letter for Teachers PDF
• 6 Maternity Leave Application for School Teacher
• 7 Maternity Leave Application Form for Teachers
• 8 Sample Maternity Leave Application Letter for Teachers
• 9.1 Components of a proper application
• 9.2 Structuring the application
• 10.1 What is maternity leave for teachers?
• 10.2 What is the duration of maternity leave for teachers?
• 10.3 Is maternity leave for teachers paid or unpaid?
• 10.4 Is there any documentation required for maternity leave for teachers?
• 10.5 Who can grant approval for maternity leave for teachers?

Maternity Leave Application for Teachers

To The Principal, XYZ School.

Subject: Maternity Leave Application for Teachers

Respected Sir/Madam,

I am writing to request maternity leave from (date) as I am expecting a child. My due date is (date) and I plan to resume work on (date). During my absence, (colleague’s name) will handle my classes. I have also completed the necessary documentation for the same.

Thank you for your understanding and support.

Yours sincerely,

(Your Name)

Maternity Leave Application Form for Teachers PDF

Subject: Maternity Leave Application Form for Teachers PDF

Dear Sir/Madam,

I, (Your name), am an employee of this school and I am writing to request maternity leave as per the Maternity Benefit Act, 1961. My expected delivery date is (date), and I plan to take (number of weeks) weeks of leave. I will resume work on (date).

During my absence, (colleague’s name) will handle my classes. I have submitted the necessary documentation to the HR Department. I request you to kindly approve my maternity leave and notify me of any further requirements.

Thank you for your understanding.

Maternity Leave Application Letter for Teachers After Delivery

Subject: Maternity Leave Application Letter for Teachers After Delivery

I am writing to request maternity leave as per the Maternity Benefit Act, 1961. I have delivered a baby on (date), and my doctor has advised me to take (number of weeks) weeks of leave to recover both physically and mentally.

During my absence, (colleague’s name) will handle my classes. I request you to kindly approve my maternity leave and notify me of any further requirements.

Thank you for your support.

Maternity Leave Application Letter for Teachers

Subject: Maternity Leave Application Letter for Teachers

I am an employee of this school, and I am writing to request maternity leave as per the Maternity Benefit Act, 1961. My delivery is expected on (date), and I plan to take (number of weeks) weeks of leave from (date) to (date). I will resume work on (date).

During my absence, (colleague’s name) will handle my classes. I have submitted the necessary documentation to the HR Department. Kindly approve my maternity leave at the earliest possible time so that I can plan my shifting accordingly.

Thanking you.

Maternity Leave Application Letter for Teachers PDF

Subject: Maternity Leave Application Letter for Teachers PDF

I, (Your name), am writing to request maternity leave as per the Maternity Benefit Act, 1961. I am expecting a child, and my due date is (date). I plan to take (number of weeks) weeks of leave from (date) to (date) and resume work on (date).

During my absence, (colleague’s name) will handle my classes. I have completed the necessary documentation for the same, and I request you to kindly approve my maternity leave at the earliest.

Maternity Leave Application for School Teacher

Subject: Maternity Leave Application for School Teacher

I am writing to request maternity leave as per the Maternity Benefit Act, 1961. I am expecting a child, and my due date is (date). I plan to take (number of weeks) weeks of leave from (date) to (date) and resume work on (date).

During my absence, (colleague’s name) will handle my classes. I have submitted the necessary documentation to the HR Department and request you to kindly approve my maternity leave.

Maternity Leave Application Form for Teachers

Subject: Maternity Leave Application Form for Teachers

As per the Maternity Benefit Act, 1961, I would like to request maternity leave. My expected delivery date is (date), and I plan to take (number of weeks) weeks of leave from (date) to (date), and I will resume work on (date).

During my absence, (colleague’s name) will be handling my classes. I have submitted the necessary documentation to the HR Department and kindly request you to approve my maternity leave application.

Thank you in advance for your consideration.

Sample Maternity Leave Application Letter for Teachers

Subject: Sample Maternity Leave Application Letter for Teachers

I am writing to request maternity leave as per the Maternity Benefit Act, 1961. My expected delivery date is (date), and I plan to take (number of weeks) weeks of leave from (date) to (date) and resume work on (date).

Maternity Leave Application for Teachers Format

When applying for maternity leave as a teacher in India, it’s important to submit a well-structured and comprehensive maternity leave application. This ensures that you provide all the required information to your employer and avoid any delays in the approval process.

In this section, we will provide a detailed breakdown of the components of a proper maternity leave application and guide you on how to structure it effectively.

Components of a proper application

Your maternity leave application should include the following components:

• Heading : Begin the application with a relevant heading such as “Application for Maternity Leave”.
• Salutation: Address your application to the concerned authority.
• Request for leave: Clearly state the reason for your application and request for maternity leave.
• Reasons for taking leave: Share details about your pregnancy, expected delivery date, and other relevant information. This helps your employer understand your situation better.
• Duration of leave requested: Provide details on the period during which you plan to take leave and the expected date of resuming work.
• Date of resuming work: Mention the exact date on which you plan to return to work.
• Expressing Gratitude: End the application on a positive note by expressing gratitude to your employer for considering your application.
• Signature: Sign the application appropriately.

Structuring the application

Now that you know the components of a proper maternity leave application, it’s essential to structure the application effectively. Here’s a sample structure that you can follow:

• Introduction: Begin with a short introduction indicating the purpose of the application.
• Body: Include all the essential components of the application in the body and format it properly.
• Conclusion: End the application by expressing gratitude and a positive note.

Ensuring your maternity leave application has all the necessary components and a well-structured format can help make the application process smooth and straightforward. We hope this guide provides you with the right information required to write a comprehensive maternity leave application as a teacher in India.

What is maternity leave for teachers?

Maternity leave for teachers is the leave period during which female teachers take time off work due to pregnancy, childbirth, or afterward, as per the Maternity Benefit Act, 1961.

What is the duration of maternity leave for teachers?

As per the Maternity Benefit Act, 1961, the duration for maternity leave for teachers is 26 weeks.

Is maternity leave for teachers paid or unpaid?

Under the Maternity Benefit Act, 1961, maternity leave for teachers is paid leave of up to 26 weeks.

Is there any documentation required for maternity leave for teachers?

Yes, female teachers who take maternity leave need to submit necessary documentation, including a medical certificate confirming pregnancy or childbirth.

Who can grant approval for maternity leave for teachers?

The principal or the head of the institution can grant approval for maternity leave for teachers once they have submitted the necessary documentation.

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20+ Maternity Leave Letter for Teachers – Format Tips, Templates

• Letter Templates
• January 24, 2024
• Leave Letters , School Letters

Maternity Leave Letter for Teachers: Maternity leave is a period of absence granted to women who are expecting a baby. As a teacher, it is important to inform your school’s administration, about your pregnancy and your intention to go on maternity leave. so that arrangements can be made to cover your classes during your absence. Writing a maternity leave letter can be daunting, especially if it’s your first time.

In this Maternity Leave Letter for Teachers, you should include the expected date of delivery, the duration of your leave, and any other relevant details. In this article, we will discuss some tips and examples of how to write a maternity leave letter for teachers.

Also Read – Maternity Leave Letter Format

Maternity Leave Letter for Teachers – Writing Tips

Content in this article

Tips for Writing a Maternity Leave Letter for teachers:

• Plan ahead: Notify your principal as soon as possible about your maternity leave. Maternity Leave Letter for Teachers Make sure you have enough time to prepare for your absence and to find a suitable replacement, if necessary.
• Keep it professional: Your Maternity Leave Letter for Teachers should be polite, concise, and to the point. Avoid discussing personal details and focus on the logistics of your leave.
• Provide details: Let your principal know the date you plan to start your leave, the expected duration, and your plan for returning to work.
• Consider your options: You may be eligible for different types of leave, such as paid or unpaid leave, sick leave, and/or vacation time. Make sure you understand your options and include them in your Maternity Leave Letter for Teachers.
• Offer assistance: Let your principal know that you’re committed to helping with the transition and that you’re available to answer any questions or provide guidance during your absence.

Maternity Leave Letter for Teachers – Sample Format

Here’s a sample format for a Maternity Leave Letter for Teachers:

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]

[Principal’s Name] [School’s Name] [School’s Address] [City, State, ZIP Code]

Subject: Maternity Leave Request

Dear [Principal’s Name],

I hope this Maternity Leave Letter for Teachers finds you well. I am writing to officially request maternity leave as I am expecting a baby in the upcoming months. I would like to plan my leave to ensure a smooth transition for both my students and the school.

My expected due date is [Expected Due Date], and I am planning to commence my maternity leave from [Start Date]. As per my calculations, I plan to take [Number of Weeks] weeks of maternity leave. I intend to return to work on [Return Date], but I will keep you updated if there are any changes.

I have arranged for [Colleague’s Name], a trusted colleague, to handle my responsibilities during my absence. I have briefed [him/her] on the ongoing projects, lesson plans, and any other pertinent information to ensure continuity in the classroom.

I understand the importance of a smooth transition and am committed to providing any necessary documentation or assistance to facilitate a seamless handover.

I kindly request your approval for my maternity leave and appreciate your support during this exciting yet crucial time for my family.

Thank you for considering my request. I am looking forward to your positive response.

[Your Name] [Your Designation] [Your School ID or Employee ID]

Feel free to customize this sample format of Maternity Leave Letter for Teachers based on your specific situation and school policies.

Maternity Leave Letter for Teachers – Example

Here’s an Example of Maternity Leave Letter for Teachers:

I trust this letter finds you in good health. I am writing to inform you about my pregnancy and to officially request maternity leave from my teaching duties at [School’s Name].

As per my doctor’s advice, my expected due date is [Expected Due Date]. Therefore, I am planning to commence my maternity leave starting from [Start Date]. I anticipate taking approximately [Number of Weeks] weeks of leave and plan to return to work on [Return Date]. However, I will keep you informed if there are any changes to this schedule.

I have taken the initiative to ensure a smooth transition during my absence. I have discussed my impending leave with [Colleague’s Name], who has kindly agreed to cover my classes and responsibilities in my absence. I will provide [him/her] with detailed lesson plans, ongoing projects, and any other necessary information to ensure the continuity of education for my students.

I understand the importance of a well-organized transition and am committed to completing any pending tasks and providing documentation that will assist in maintaining the standard of teaching in my absence.

I kindly request your approval for my maternity leave and appreciate your understanding and support during this significant time.

Feel free to modify this example to suit your individual circumstances and adhere to any specific policies or procedures your school may have.

Maternity Leave Request Letter for Teachers

Here’s a Maternity Leave Request Letter for Teachers:

I hope this letter finds you well. I am writing to inform you that I am expecting a baby and would like to formally request maternity leave from my teaching responsibilities at [School’s Name].

As per my doctor’s advice, my expected due date is [Expected Due Date]. Therefore, I am planning to commence my maternity leave from [Start Date]. I anticipate taking approximately [Number of Weeks] weeks of leave and plan to return to work on [Return Date]. However, I will keep you informed if there are any changes to this schedule.

I have already made arrangements for [Colleague’s Name], a fellow teacher, to cover my classes and responsibilities during my absence. [He/She] is aware of the ongoing projects and lesson plans and will ensure the smooth continuation of the curriculum.

I understand the importance of maintaining continuity in education, and I am committed to providing [Colleague’s Name] with all necessary materials and information for a seamless transition.

I kindly request your approval for my maternity leave and assure you that I will adhere to any school policies regarding leave and documentation.

Thank you for your understanding and support during this exciting yet crucial time for my family.

Feel free to customize this template based on your specific situation, school policies, and any other details you’d like to include.

Maternity Leave Letter for Teachers – Short Version

Here’s a Short Version of Maternity Leave Letter for Teachers:

[Your Name] [Address] [City, State ZIP Code] [Phone Number] [Email Address] [Date]

[Principal’s Name] [School Name] [Address] [City, State ZIP Code]

I am writing to inform you that I will be taking maternity leave starting on [Start Date]. My due date is [Due Date], and I plan to return to work on [Return Date]. I will be taking [Number] weeks of leave.

I have spoken with [Name of Colleague] and they have agreed to cover my classes during my absence. I have also prepared lesson plans for the period of my absence.

I would like to thank you for your support during this time. Please let me know if you need any further information or assistance.

[Your Name]

Maternity Leave Letter for Teachers – Template

Here’s a Template of Maternity Leave Letter for Teachers:

I am writing to formally request maternity leave as I am expecting a baby in the upcoming months. I would like to plan my leave to ensure a smooth transition for both my students and the school.

Feel free to customize this template based on your specific situation and school policies.

Maternity Leave Letter for Teaching Staff

Below is a Maternity Leave Letter for Teaching Staff:

I trust this letter finds you well. I am writing to inform you that I am expecting a baby and would like to request maternity leave from my teaching responsibilities at [School’s Name].

I have already made arrangements for [Colleague’s Name], a fellow teacher, to cover my classes and responsibilities during my absence. [He/She] is familiar with the curriculum and has graciously agreed to ensure the smooth continuation of lessons.

I kindly request your approval for my maternity leave and assure you that I will adhere to all school policies regarding leave and documentation.

Feel free to customize this template based on your specific situation, school policies, and any additional details you’d like to include.

Maternity Leave Letter For Teaching Staff

Maternity Leave Letter for Teachers – Long Version

Here’s a Long Version of Maternity Leave Letter for Teachers:

I have already made arrangements with [Name of Colleague] to cover my classes during my absence. They have agreed to take on the following responsibilities:

• Teaching my classes
• Grading papers
• Conducting parent-teacher conferences
• Any other responsibilities that may arise

I have also prepared detailed lesson plans for the period of my absence. I have attached a copy of these plans for your reference.

In addition, I have provided [Name of Colleague] with a list of emergency contact numbers, including my own, in case they need to reach me during my leave.

I would like to thank you for your support during this time. I am looking forward to returning to work and continuing to serve our students. Please let me know if you need any further information or assistance.

[Your Signature]

[Your Contact Information]

Maternity Leave Letter to School Administration

Below is a Maternity Leave Letter to School Administration:

[School Administrator’s Name] [School’s Name] [School’s Address] [City, State, ZIP Code]

Dear [School Administrator’s Name],

I have made arrangements for [Colleague’s Name], a trusted colleague, to cover my classes and responsibilities during my absence. [He/She] is aware of the ongoing projects and lesson plans and will ensure the smooth continuation of the curriculum.

Maternity Leave Letter for Teachers – email Format

Here’s an Email Format of Maternity Leave Letter for Teachers:

I hope this email finds you in good health and spirits. I am writing to request maternity leave as I am expecting a baby on [due date]. My last working day will be [date] and I plan to return on [return date], after the end of my maternity leave period.

I have made arrangements for a substitute teacher to take over my classes during my absence. I will also provide a detailed lesson plan for each of my classes and will be available via email to answer any questions or concerns that may arise.

I will make sure to complete all my pending work and finish any ongoing projects before my last working day. Please let me know if there is anything else I can do to ensure a smooth transition during my absence.

Thank you for your understanding and support during this exciting time. I look forward to returning to work and continuing to provide the best possible education to our students.

Sincerely, [Your Name]

Maternity Leave Letter for Teachers – Email Format

Maternity Leave Application Format for Teachers

Here’s a Maternity Leave Application for Teachers:

Subject: Maternity Leave Application

I trust this letter finds you in good health. I am writing to formally apply for maternity leave as I am expecting a baby. I would like to ensure a smooth transition for both my students and the school during my absence.

My expected due date is [Expected Due Date], and I plan to commence my maternity leave from [Start Date]. I anticipate taking approximately [Number of Weeks] weeks of leave and aim to return to work on [Return Date], barring any unforeseen circumstances. I will keep you updated if there are any changes to this schedule.

I have already arranged for [Colleague’s Name], a trusted colleague, to handle my responsibilities during my absence. [He/She] is aware of the ongoing projects, lesson plans, and any other pertinent information to ensure continuity in the classroom.

Understanding the importance of a seamless transition, I am committed to providing [Colleague’s Name] with all necessary documentation and assistance for the duration of my maternity leave.

I kindly request your approval for my maternity leave, and I assure you that I will adhere to all school policies and procedures related to leave.

Thank you for considering my application. I am looking forward to your positive response.

Feel free to adjust this template based on your specific situation, school policies, and any other details you’d like to include.

Pregnancy Leave Letter for Teacher

Below is a Pregnancy Leave Letter for a Teacher:

Subject: Pregnancy Leave Request

I hope this letter finds you well. I am writing to inform you that I am expecting a baby and would like to formally request pregnancy leave from my teaching responsibilities at [School’s Name].

As per my doctor’s advice, my expected due date is [Expected Due Date]. Therefore, I am planning to commence my pregnancy leave from [Start Date]. I anticipate taking approximately [Number of Weeks] weeks of leave and plan to return to work on [Return Date]. However, I will keep you informed if there are any changes to this schedule.

I have already made arrangements for [Colleague’s Name], a trusted colleague, to cover my classes and responsibilities during my absence. [He/She] is aware of the ongoing projects and lesson plans and will ensure the smooth continuation of the curriculum.

I kindly request your approval for my pregnancy leave and assure you that I will adhere to all school policies regarding leave and documentation.

FAQS About Maternity Leave Letter for Teachers – Format Tips, Templates

What should be included in a maternity leave letter for teachers.

The Maternity Leave Letter for Teachers should include the expected due date, start and end dates of the leave, arrangements for covering your duties, and assurance of adherence to school policies.

How long in advance should a teacher notify the school about Maternity Leave Letter for Teachers?

It’s advisable to notify the school administration as early as possible, preferably several months in advance, to allow time for planning and arrangements.

Can I customize a Maternity Leave Letter for Teachers template for my specific situation?

Yes, Maternity Leave Letter for Teachers templates are meant to be customized. You can tailor the template to include your personal details, expected dates, and any other relevant information.

What if I need to adjust my maternity leave dates after submitting the Maternity Leave Letter for Teachers?

If you need to make changes to your maternity leave dates, it’s important to inform the school administration promptly and provide updated information.

Is it necessary to mention the duration of Maternity Leave Letter for Teachers?

Yes, it’s important to mention the duration of maternity leave, including the start and end dates, to ensure clarity and proper planning.

Should I provide any documentation along with the Maternity Leave Letter for Teachers?

Depending on your school’s policies, you may need to provide documentation such as a doctor’s note confirming your pregnancy and expected due date.

Writing a maternity leave letter for teachers requires careful planning and consideration. It is important to follow the proper format and include all relevant information about the duration of the leave and any arrangements that have been made for covering your teaching duties. It is also important to express your gratitude to your school administration for their support during this time.

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Maternity Leave Application to the Principal

A maternity leave application to the principal is a professional letter, which is written by a teacher when they require to leave their job for a certain period of time, due to pregnancy. It indicates that the woman/teacher is required to take a break from the job, and take care of the baby and herself properly. Sending an application for maternity leave ensures that everyone understands the dates of your absence from work, and your workload can be managed during this time off. It’s a good way to show professionalism when you share the information as soon as you determine how long your leave of absence will be and when you’ll be taking your leave.

Because a maternity leave application should include a proposal for how your work should be handled, writing one can take time and planning. It is written to the principal or to the head of the organisation requesting them to grant leave for a mentioned period of time. The format of maternity leave application to the principal is the same for both private and government school teachers.

Maternity Leave Application to the Principal: Guidelines and Tips

• The application for maternity leave to the principal should be written in a formal format.
• Avoid any grammatical mistakes while writing the application.
• It should not sound informal; rather it should look professional. While writing the application the tone should be polite and respectful.
• In case of an extension of the joining date or modifications in the plan mentioned in the letter, the employee must notify the department.
• The sender must provide all the possible details in the letter giving an explanation about the starting date and re-joining date.
• It is essential to document in writing the details of your maternity leave so that the authority can make arrangements for managing your workload in your absence.
• Express sincere gratitude towards the authority’s support in taking time away from work to take care of your pregnancy.
• Proofread the application before sending it.

Format of Maternity Leave Application to the Principal

Sender’s Address

Date: (dd/mm/yyyy)

Receiver’s Name,

Receiver’s Address

Subject: Request for Maternity Leave

Salutation: Sir/Madam (Respected Principal),

Body of the Letter

Yours Sincerely,

Name of the sender

Contact details (if any)

Sample 1 – Maternity Leave Application to the Principal 

  57, Shakti Vihar

Nariman road

The Principal

Kunj International School

Dear Ma’am,

I, Shweta Chaddha, have been teaching English to the class of 10th in your prestigious institution for 4 years now. With great respect, I write this letter to inform you that I am pregnant and plan to take maternity leave. My due date is 26th July and I will continue working until 30th of this month. I plan to take 15 weeks of maternity leave. I don’t expect to have any problem returning to my current position and delivering the same quality work as I serve now.

While I’m on leave I suggest Miss Sharma be in charge of teaching English to the class of 10th. She has great knowledge of the subject and is familiar with my way of teaching. Also, she has been a substitute English teacher for 10th standard earlier as well. Please consider the recommendations.

While I’m on maternity leave, please contact me at the number or email provided below. Please let me know if there are any other formalities I need to perform before I go on maternity leave. Thank you in advance for allowing me to take this time away so that I can take care of myself and the baby.

Kindest Regards,

Shweta Chaddha

Contact number: 818848392367

Mail: sc@mail

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Sample 2 – Maternity Leave Application to the Principal 

24-c Sector Building

Kali Mata Road

The Principal,

Carmel Convent School,

Court road,

Subject: Application for Maternity Leave

Respected Sir,

I, Shitala Porwal, have been teaching Maths to Class 9th, for the last 5 years in your prestigious institution. I’m writing to let you know of my pregnancy and my intention to take a 14-week maternity leave. My due date is 15th March. I anticipate returning back to work on 1st June 2021.

Please allow a temporary substitute teacher to my class during my absenteeism. I plan to try and complete all of my syllabus tasks before I am on leave. I have already completed 75% of the syllabus and will hand over the list of remaining topics to Head Mistress Madam before going on leave.

While I’m on maternity leave, please contact me at the number provided below. Please let me know if there are any other formalities I need to perform before I go on maternity leave. I’m highly obliged to you for allowing me to take this time away so that I can take care of myself.

Shitala Porwal

Contact number: 5843489542

FAQs about Maternity Leave Application to the Principal

Question 1. What is a maternity leave application to the principal?

Answer. A maternity leave application to the principal is a professional letter, which is written by a teacher when they require to leave their job for a certain period of time, due to pregnancy. It indicates that the woman/teacher is required to take a break from the job, and take care of the baby and herself properly.

Question 2. Is it important to send a maternity leave application to the principal before taking a leave?

Answer. Yes, it is important to send a maternity leave application to the principal before taking a leave due to pregnancy. Sending an application for maternity leave ensures that everyone understands the dates of your absence from work, and your workload can be managed during this time off.

Question 3. To whom can we address a maternity leave application for a teacher?

Answer. A maternity leave application is usually addressed to the principal of the institution. But, In some cases, it is good to share the letter with your direct supervisor as well as any other relevant people, such as an HR manager.

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Are you a teacher about to go on leave and looking for a guide to maternity leave? First, congrats momma! While you might be feeling overwhelmed at the moment, the end goal will be so rewarding. With so many moving pieces, you may need help figuring out where to start. But fear not, because this comprehensive how-to guide will provide you with all the information you need to confidently take maternity leave as a teacher. From understanding your legal rights to communicating with your school and students, we’ll cover everything you need to know to make the process as smooth as possible. Whether you’re a seasoned teacher or just starting out, this guide will help you prepare for your time away from the classroom so that you can focus on the joys of motherhood without worrying about work. So sit back, relax, and let us guide you through the process of taking maternity leave as a teacher.

Hey teacher, before I share my maternity leave guide, I wanted to give you a shortcut to making maternity leave easy. One of the best ways to make your life easier on maternity leave is to have your substitute teach an insular unit while you are gone. Looking for an easy unit to implement? Check out my Independent Novel Study Unit . This bundle is the ultimate ELA independent novel study unit starter toolkit! In this bundle, you have all the resources you need to teach a novel unit right away. With detailed teacher guides and lesson plans, you can start using these reading activities in your class immediately. Plus check out the free bundle bonus: Independent Novel Study Unit Calendar. This resource gives you a day-by-day plan for the entire unit. In both the block schedule and year-long calendar format, you will see Common Core English standards, links to resources, and lesson overviews. There is no planning needed to start your novel study!

My Teacher Maternity Leave Experience

From classroom to cribside: my teacher journey through maternity leave.

As a momma of three, I have survived three maternity leaves. Each time, I learned a little more and did things a little better. I have been fortunate that each time, I have had my kiddos right near the end of the school year, so I created maternity leave plans that took my substitute out to the end of the year. While I was able to miss most of the craziness of May in the classroom, I needed to ensure that my substitute survived the end of the school year.

Giving up control of my classroom and ensuring that my students are getting what they need is critical. I had to create a system that would help me get everything ready. Getting everything out of my brain and implementing was really overwhelming the first time. However, by this third time, I knew what needed to be done. Plus, I should add that each time, I have left on maternity leave, it was during our state-mandated testing time. If I can trust a substitute during such a critical time in my classroom, then you can totally do this! 

For each pregnancy, I create a vision for what I want my maternity leave to look like. I want to be able to just focus on my new baby and nothing else. That means that I get time off from all my other responsibilities. I do not need to worry about school at all. I give myself grace and ask others in my life to give me grace during my maternity leave. This is truly how I enjoyed my time.

Maternity Leave as a Teacher

I was able to walk away from my classroom confident that I was able to just focus on my baby and my family during that time. And that’s the vision that I want for you! I want you to envision what would make your maternity leave the best. Once you have that vision, let’s get ready to make that a reality. If you want step-by-step instructions, this guide will help you be prepared so you too can walk away on your last day and know it’s in good hands.

How to Prepare for Maternity Leave as a Teacher

Step #1: Understanding Your Maternity Leave Benefits

As a teacher, it is important to understand your maternity leave benefits in order to make informed decisions about your time away from the classroom. This includes understanding your legal rights, as well as any benefits that may be available to you through your employer. 

Start by reviewing your employment contract to understand your school’s policies and procedures related to maternity leave. You should also review any applicable state or federal laws related to maternity leave. 

By knowing what maternity leave benefits you have, you can make an informed decision as a family about how much time to take off. You want to consider how much paid time off you get, how much unpaid time, disability benefits, or others. One of the hard parts for me is that I have only paid time off for as many sick days and personal days as I have available. By my third kiddo, I did not have many days which is why I am so fortunate to be at the end of the school year. 

Find what is best for you and what your family can afford as you determine what benefits you have so you can have a number of days in mind. Once you have an estimated number, you can start working on your maternity leave plan.

Step #2: Communicating with School Administration and Colleagues

Another important aspect of taking maternity leave as a teacher is communicating with your school administration and colleagues. This can help to ensure that your transition is as smooth as possible and that you have the support that you need during your absence. You know your administration, so make sure you keep them informed. I always make sure to meet with my principal before I publicly announce my pregnancy. I would hate for the administration to find this information out through social media. 

By notifying your school administration and colleagues as early as possible about your anticipated leave of absence. This will help to ensure that they have enough time to make any necessary accommodations or modifications.

Next, work with your school administration to identify a qualified substitute teacher who is knowledgeable in your subject area. If you know anyone that you trust or who has been in your classroom before is a great start. For two of my maternity leaves, I had a returning education student teacher who had a college degree and became my substitute the day I went on maternity leave. If you are not fortunate enough to have a student teacher, think about those colleagues you know in your content area. Do you know any former students who are now a teacher looking for a job? How about a retired teacher you trust? While it is not your responsibility to find a substitute, your suggestion could help set up your classroom for success.

Step #3: Develop a Maternity Leave Plan for Your Classes

Now that you know your dates roughly and maybe who might be in your classroom, you are ready to start planning. Think about all the important information that you need to share with your substitute. The first document I create is my classroom procedures and expectations for each class. This plan should outline all the aspects of what makes your classroom run each day. Here are the things that I include in my document: attendance, independent reading, technology usage, learning platform procedures, grading, policies, and student notes. 

Additionally, you should also consider strategies for managing your classroom and student behavior in your absence. This could include developing a behavior management plan, providing clear expectations and routines, and ensuring that your substitute teacher has access to all the resources they need to manage your classroom effectively.

Step #4: Creating Lesson Plans and Activities for Your Substitute

One of the keys to successful maternity leave as a teacher is to ensure that your students continue to make progress in your absence. This requires careful planning and organization of lesson plans and activities for your substitute.

Start by creating a comprehensive overview of the curriculum that you will be covering while you are away. This should include a detailed outline of the topics and concepts that your students will be learning, as well as any necessary materials or resources. 

One of the best things that I do is plan out my units to end right before I leave. By ending a unit, I will have all the grading done for the last unit I teach. Also, my substitute can start on a stand-alone unit while I am gone. If you aren’t sure where to start, check out my Independent Novel Study Unit . Allowing students to read a novel as a class allows for flexibility and independent reading as a substitute. If you want to see how I teach this resource, check out my blog post How to Teach a Novel Unit That Engages High School Students . 

Finally, create a series of daily lesson plans and activities that align with your curriculum. Be sure to provide your substitute with detailed instructions for each lesson, including objectives, materials, and assessment strategies. I also include links to resources and even points for grading any assignments. You want to make sure that your substitute does not have any questions or concerns because you are not expected to answer your email while on leave. Making everything clear helps to ensure your peaceful maternity leave.

Step #5: Preparing Your Students for Your Absence

You’ve spent a good amount of time creating a community feeling in your classroom and now you are leaving. Your students might be sad, disappointed, anxious, or maybe a little happy. Acknowledging their feelings and preparing them for the transition is essential to setting your substitute and your students for success. 

After the fun announcement of you being pregnant, you need to set aside time to prepare your students. I had a countdown to Baby Rice in my classroom. Students could then see how close we were approaching my exit. We discussed frequently when I would be leaving and what that would look like for them. 

We held multiple conversations where students shared their fears and concerns. We also brainstormed as a class what they could do to make the substitute feel more welcome. We also spent time reviewing my policies and expectations as a reminder to my students of what I want from them while I was gone. 

I was fortunate that my district provided two transition days where my substitute came into my classroom while I was still there. I was able to give her a rundown of what my classroom looks like each day. The students were able to meet her and get to learn more about her while I was still there. Plus, after those two days, we as a class had a conversation about what they wanted my substitute to know about them. Don’t be afraid to ask for at least one transitional day to help get your students and your substitute on the same page. 

Finally, be honest and open with your students about your maternity leave. Explain to them the unknowns that could occur and the things that they can control. Encourage them that this change is something that they can do, and that change can be good. Let your students know that you are already proud of them and they are helping you out by taking the new substitute under their wing. Make them feel like they have some control in the situation and they will impress you.

Step #6: Enjoy Your Time Off with the Baby

Perhaps the best part is the start of maternity leave. If you can, select your last day (I know babies come when they want to). This date gives you and your students an end date to help prepare everyone. At the end of the day, set your automatic reply on your email, take home your personal items, say farewell to your classroom, and shut that door. Momma, you are now ready to focus solely on that beautiful baby. 

Remember that vision that you created for yourself. Even if things don’t go to plan and some parts are harder than you expected, your focus is on the baby. Maternity leave is all about you! The biggest thing to remember for this time is that you are not required to do anything related to school during this time. Set that boundary for yourself and make it clear to your administration, your colleagues, and your substitute. Do not look at your school email and certainly do not feel obligated to answer any communication with your school. Gently remind them that you are on maternity leave and trying to focus on keeping a tiny human alive. 

Enjoy your time off with your baby and let the rest go!

Step #7: Returning to Work: Transitioning Back into the Classroom

As your maternity leave comes to an end, it is important to prepare for your transition back into the classroom. This can help to ensure that you are able to resume your teaching duties with confidence and ease. I recommend starting this transition  the week before you return. 

Start by communicating with your school administration and colleagues about your return to work. This should include a detailed plan for transitioning back into your teaching duties, as well as any necessary accommodations or modifications. Now is the time to check your email and sort through the tasks that you need to complete. 

Next, take time to review your curriculum and lesson plans to ensure that you are prepared to resume teaching. Consider meeting with your substitute teacher to discuss any changes or updates that may have occurred during your absence.

Finally, be sure to take care of yourself during this transition period. Remember that it may take some time to adjust to your new roles as both a mother and a teacher, and that it’s okay to ask for help and support as needed.

Resources for Teachers on Maternity Leave

7 Tips to Prep for a Blissful Maternity Leave for Teachers

Teacher Maternity Leave: A Planning Guide for Your Whole Pregnancy

Taking maternity leave as a teacher can be a complex and challenging experience. But momma, you and your baby are so worth it! I hope that you feel better prepared and now have a clear plan for how to prepare for your maternity leave. Once you have that sweet baby, please send me a DM @theteacherrewrite on Instagram so I can see your beautiful tiny human. You can always see what other great things I am working on in my classroom by checking out my blog . 

If you want a quick and easy win when planning a unit for your substitute, don’t forget to check out my  Independent Novel Study Unit . This resource provides you and your substitute with day-by-day lesson plans and links to all the resources so your plans are already written for you. 

Momma, you are so ready. So take a deep breath, stay organized, and enjoy your well-deserved time away from the classroom. Use this guide to maternity leave and get ready to meet your beautiful little one! 

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Teacher Absence Application Letter (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional teacher absence application letter.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Application Letter for Teacher Absence

First, find the sample template for teacher absence application letter below.

Sub: Application for Leave of Absence

Respected Sir/Madam,

During this period, I have arranged for [Substitute Teacher’s Name] to take over my classes and ensure that the lessons continue in my absence. I have shared my lesson plans and resources with them and I am confident that they will manage the classes effectively.

I understand the importance of consistency in education and I apologize for any inconvenience caused due to my absence. I assure you that I will make every effort to ensure minimal disruption to the students’ learning process.

I hope you will consider my application and grant me leave for the aforementioned duration. I am more than willing to provide any additional details or documentation that you may require.

Thank you for your understanding.

Yours sincerely, [Your Name] [Your Designation] [Your Contact Information]

Teacher Health Emergency Application Letter

To, The Principal, [School Name], [School Address], [City], [State], [Postal Code]

I, [Your Full Name], am writing this letter to bring to your kind notice that I am currently facing a health emergency and I am unable to perform my duties as a teacher at [School Name].

Enclosed with this letter are the medical documents supporting my claim. I hope for your understanding in this matter and request you to grant me leave for the mentioned period.

I apologize for any inconvenience caused due to my sudden leave and I am grateful for your support at this time. I will make sure to join back at the earliest possible after recovering from my ailment.

Yours sincerely, [Your Full Name] [Your Position] [Your Contact Information] [Date]

Application Letter for Teacher’s Personal Commitments

Subject: Application for Leave Due to Personal Commitments

I, [Your Name], am writing this letter to formally request a leave of absence due to personal commitments that require my immediate attention. I am currently serving as the [Subject] teacher for classes [Class Levels].

I regret to inform you that I will not be able to attend my duties from [Starting Date] to [Ending Date] due to some unavoidable personal matters. During this time, I will not be able to carry out my responsibilities as a teacher at the school.

I apologize for any inconvenience caused due to my absence and I am grateful for your understanding in this matter. I assure you that I will resume my duties immediately after the said period and make up for any lost time.

I kindly request you to grant me leave for the specified period. I am looking forward to your positive response.

Application for Teacher’s Professional Development Leave

To, The Principal, [Name of the School], [City, State]

I have been given an opportunity to attend a [Name of the Event/Workshop/Course] that is scheduled to be held from [Start Date] to [End Date]. The said event focuses on [Briefly describe the topic or subject of the event/workshop/course], which aligns with the subjects I teach. I am confident that the knowledge and skills I would acquire from this event would greatly enhance my teaching techniques, ultimately benefiting our students.

In my absence, I have made arrangements with [Name of the Substitute Teacher] to cover my classes. All lesson plans and necessary materials have been prepared and handed over to ensure minimal disruption to the students’ learning.

Thank you for taking the time to consider my request. I am convinced that this professional development opportunity will have a positive impact on my teaching and our students.

Yours sincerely,

Teacher Maternity Leave Application Letter

To, The Principal, [Your School’s Name], [Your School’s Address],

I hope this letter finds you in the best of health and spirits. I am writing to inform you that I am expecting a baby in the coming months and would like to seek your approval for maternity leave.

My doctor has advised me to ensure I have adequate rest and relaxation for the health and well-being of both myself and the baby. As such, I am planning to take my maternity leave starting from [Start Date] and expect to return to my duties on [End Date]. This period of leave is in accordance with the Maternity Benefit Act, 1961 of India, which provides for 26 weeks of maternity leave.

During my absence, I have prepared a schedule and detailed lesson plans for each class to ensure that the syllabus is covered in a systematic manner. I am also willing to assist in finding a temporary replacement teacher if needed, ensuring a seamless transition for the students.

I understand the responsibilities of my position and assure you that I will make every effort to minimize the impact of my absence on the students. I will ensure that all pending work and responsibilities are completed before my leave starts.

I look forward to your understanding and support during this joyful yet challenging time. I am reachable via email or phone for any additional information or clarifications needed.

Application Letter for Teacher’s Sabbatical Leave

To, The Principal, [Name of the School], [School’s Address], [City, State, Postal Code]

I, [Your Name], am writing this letter to formally request a sabbatical leave. I am currently serving as a [Subject] teacher at our esteemed institution and have been a part of this family for the past [number of years].

The primary reason for this sabbatical is to [mention the reason for the sabbatical leave]. I believe that this time off will help me return with renewed vigour and creativity to contribute more effectively to our students’ growth and the school’s development.

I would like to propose a [number of months] leave, starting from [start date], and I assure you that I have planned for this absence by preparing a detailed handover plan to ensure that my duties are covered during my absence.

I am grateful for your understanding and look forward to your positive response.

Thank you for your time and consideration.

How to Write Teacher Absence Application Letter

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Teacher Maternity Leave: A Planning Guide for Your Whole Pregnancy

Written by Jeanne Sager

So you’re a pregnant teacher (or adopting teacher), and you’re planning to take maternity leave from the classroom. It sounds like congratulations are in order … and you’ve probably got a lot of questions running through your mind. How do you plan for your time out of the classroom. Do teachers get maternity leave? What about paternity leave for male teachers? And can you get paid leave if you’re taking time off from the classroom?

As teachers, we love to plan and organize, and your impending bundle of joy is an exciting reason to get out the sticky notes, highlighters and planner. The teachers on the Teach Starter teacher team have pulled together this list of teacher-specific preparations for you to schedule before your baby arrives and your long-term substitute takes over.

Read on to find out what US laws say about maternity leave for teachers and how to plan for your time out of the classroom.

Do Teachers Get Maternity Leave?

You may have already talked to the folks in the main office or the teacher’s union, or maybe you haven’t, and you’re wondering how much maternity leave teachers get or if you even qualify for time off. The good news: The US  Family Medical Leave Act is federal, and it guarantees all new parents (moms or dads) 12 weeks of time off after the birth or adoption of a new baby.

There are some states that require employers to give even more time off to new parents. For example, California law states that private employers with 50 employees or more and all public sector employers must provide up to 12 weeks unpaid family leave plus 4 months of maternity disability leave. That works out to a total of 28 weeks of parental leave per year.

Meanwhile, in Washington D.C., the law protects employees who take up to 16 weeks of unpaid leave during a 24-month period.

To see the exact amount time you can take off for a new child in your state, check out the parental leave by state guide from the National Conference of State Legislatures.

Is Teacher Maternity Leave Paid?

Now for the not-so-good news: The federal law does not require employers to pay their employees during those 12 weeks, and that includes teacher maternity leave pay. The law just stipulates that employers have to allow the time off, and they can’t fire them for taking a maternity leave.

With no federal mandate, paid maternity leave and paternity leave are both up to your local laws and individual school district. Some districts do offer paid time off for new parents , while in others, district contracts allow teachers to use their accrued sick leave to ensure they can still get a paycheck during time out of the classroom with a new baby.

Again, you’ll want to check out the laws for your state, as they may be on your side. As of 2024, 13 states and the District of Columbia have enacted mandatory paid family leave policies. Those states include:

• Connecticut
• Massachusetts
• Rhode Island

Just how much teachers can be paid during a maternity leave or a paternity leave varies from state to state. California teachers, for example, are eligible for coverage from the California Paid Family Leave insurance program, which provides up to eight weeks of paid leave to care for a seriously ill child, spouse, parent, or registered domestic partner or to bond with a new child. You won’t get your full salary — the benefit works out to about 55 percent of your weekly wage — but it’s certainly better than no pay at all!

Once you’ve determined how much time you’ll be able to take off, it’s time to get planning.

Teacher Maternity Leave Planning Guide

First trimester teacher maternity leave checklist.

The first trimester is defined as conception to 12 weeks.

• Start a paper or electronic file for all of the emails, documents and forms you’ll receive about your pregnancy or adoption. There is a lot of paperwork coming your way!
• Research your rights for maternity leave (talk to your union rep).
• If you have a partner, look into what they might be able to do for leave also.
• Think about when you’d ideally like to finish work. It’s great to have a tentative end date in mind when you’re planning, and this can definitely be adjusted.
• Think about when you’d like to inform your principal that you’re expecting. You are not obligated to disclose your pregnancy in the early stages, but you will eventually need to have the conversation so they can hire a leave replacement teacher.
• Pop lots of healthy, high-protein snacks in your desk drawer.
• Look into childcare options in your area if you expect to need it, as some areas have very high demand and long waitlists.
• Set up or update your substitute teacher folder to prepare for absences for appointments during the pregnancy.

Second Trimester Teacher Maternity Leave Checklist

The second trimester is from weeks 13-27.

• Organize assessment and grading data. Keep everything up to date in case you need to make a swift exit.
• Enjoy announcing your pregnancy to your students and their families.
• Tidy up your classroom and desk area, and begin taking home or storing personal items.
• Do some serious classroom decluttering — recycle old paper and dispose of resources and equipment that are no longer useful and your long-term sub won’t need.
• Check in with your teaching team or teaching partner about your plans.
• Check in with specialist teachers and learning support. Schedule meetings to discuss students with IEPs and other needs before you go.

Third Trimester Teacher Maternity Leave Checklist

The third trimester is from weeks 28-40.

• If you know who will be replacing you, make contact and arrange a “handover” meeting.
• If your long-term sub is a certified teacher, check with admin to see how detailed your lesson plans need to be. Some admins want full lesson plans for the entire time, while some are okay with a general outline for the sub to follow.  If needed, create lesson plans for your leave replacement.
• Complete all of your paperwork for your administrator to lodge on your behalf.
• Catch up on grading, and check with admin about grading while you are on parental leave. Most subs do not get access to grading systems, so they won’t be able to enter grades. You may be asked to do it, but remember, you’re on leave! You’re not supposed to work (and doing so may put any pay in jeopardy). You may need to ask a teacher to input the grades while you are out.

• Clear off your work laptop if you will have to hand it in to IT.
• Choose a last day (if possible), and let your colleagues know when this is.
• Let your students know when you’re planning to finish work, and remind them as the time approaches.
• Send an email to parents and guardians letting them know you’re finishing up, and (if known), include an introduction and picture of the new classroom teacher.
• Set up an automated reply from your work email to begin the day you start your family leave.
• If your classroom has a fridge, clear it out.
• Pack up and take home all of your personal belongings from your classroom and common areas.
• Set up a teacher account for your sub and provide access to student messaging systems (ClassDojo, Remind, etc.) Once you’re out on leave, turn off your notifications.

And that’s it! Feel free to copy and paste this list of teacher-specific preparations for maternity leave into your planner or spreadsheet. You can add it to your existing (non-teacher) checklist or keep this one separate.

We’re wishing you all the best with your new arrival!

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Career & Money ● 4 min

Writing a maternity leave request letter + example letters.

The Anatomy of a Strong Maternity Leave Request Letter

Know your workplace, example 1: casual letter, example 2: formal letter, example 3: tailor to corporate guidelines.

Maybe you’re a successful businesswoman, rising to new heights in your career. Or maybe you’re a young professional, just starting to get a feel for your workplace environment. Wherever you are on your professional journey, pregnancy might seem like a roadblock to your career. How do you handle your pregnancy and childbirth in a professional way without losing the progress you’ve made?

If telling your boss you’re pregnant in person isn’t your style, the next best alternative is to write a maternity leave request letter.

Getting this letter to your boss in a timely manner is an effective way to communicate your commitment to the company, your plans for leave, and your hopes for the future.

It’s also a great idea to attach your maternity leave plan to your request letter, so you look super prepared and dedicated to your company.

Together we will walk through how to write a stellar maternity leave request letter that shows your devotion to your company and passion for your career.

When you’re writing your maternity leave request letter, there is some essential information you’ll want to include. This will allow your boss to have the details of your maternity leave clearly laid out and easily accessible. A strong maternity leave letter includes:

• Your name, title, and employee number if applicable. In big companies, your boss might need a reminder of who you are or which department you work for. Adding these details helps keep things professional.
• Your due date and how many weeks of leave you’re planning to use. It can also be helpful to schedule your last day in the office a week or two before you’re due so your office can better plan for your absence. Babies come when they want to, but scheduling your last day can give you some peace of mind.
• The name of a trusted colleague or teammate who will be handling your duties and responsibilities. If you trained someone to help while you’re gone, be sure to mention it in your maternity leave request letter!
• Clear boundaries for maternity leave . Are you ok receiving work emails while on leave? What about phone calls? Letting your boss know what you are or aren’t comfortable with in writing can help with possible disputes in the future.
• Excitement about returning to work. Your employer wants to know that they aren’t going to lose a valuable employee. Showing that you are excited about coming back to work gives your boss an extra boost of confidence about your commitment to the company.

Helpful tip: Attach your complete maternity leave plan to the letter for bonus points with your company!

After you’ve included these important details, submit your request letter as soon as possible. If your leave falls under FMLA guidelines, you will need to provide your employer at least 30 days notice. However, more notice is always better, since this will give your office time to prepare. Once you’re in a pregnancy safe zone (generally after 12-15 weeks), anytime is a good time to bring up maternity leave with your boss!

By highlighting a clear plan and timeline for your maternity leave, you are assuring your boss that you are committed to your company and willing to do everything you can to make your time away as smooth as possible.

Every office is different, so it’s important to know the environment of your workplace. Some offices have employee handbooks that might give you insight into the HR policies in place for maternity leave. Company culture also plays a huge part in what type of maternity leave request letter you should write to your employer.

Below I have included three maternity leave request prompts that vary in formality. Feel free to pick one that fits your company best and adapt it for your needs.

If you work for a small company where you know your boss well, you can write a more casual maternity leave letter. You can include less information since your boss likely knows you better. An easy way to send this is via email. Be sure to cc your HR representative on your email to your boss.

Subject: Maternity Leave Request

Dear Mr./Mrs. [Recipient’s Name],

As you know, I am now approaching the end of my pregnancy. I am due [due date] and plan to start my maternity leave on [starting date] and return to the office by [tentative joining date]. Barring any unforeseen issues regarding my pregnancy and delivery, I expect to be back to work at my previous position and workload.

I have been working closely with [colleagues name] and they are prepared to handle my responsibilities while I am away.

If my plans change for any reason, I will let you know as soon as possible. Thank you for allowing me this time to spend with my newborn.

See my attached maternity leave plan for further details.

Yours Sincerely,

[Your Name]

If you work for a larger company and are less comfortable having a casual conversation with your boss, you will likely want to print out a physical letter to hand to your boss and HR director. Including more information can help you feel confident asking for maternity leave.

[Manager name]

[Business address]

This letter is to inform you that I am pregnant and plan to take maternity leave. My due date is [date] and I plan to continue working until [date or suggest working from home until your due date or delivery]. I plan to take [number] weeks of maternity leave. I don't expect to have any problem returning to my current position and delivering the same quality of work I do now.

While I'm on leave I suggest [name] be in charge of [specific parts of your job]. If you have any concerns, please let me know so we can address them.

While I'm on maternity leave, I am happy to reply to emails in my available free time, however I ask that phone calls please be avoided. Please let me know if there are any forms you require from me before I go on maternity leave. Thank you for allowing me to take this time to physically recover and care for my new baby.

[Handwritten signature]

If you work for a large company with many supervisors, it can be tricky to know the correct way to write a maternity leave request letter. Your corporation will likely have a much clearer guideline for maternity leave than smaller companies. Be sure to let your boss know who you are and that you are aware of your allowed leave. This is also a good letter to print out and hand deliver.

The purpose of this letter is to apply for maternity leave as mentioned in our organization’s policy. I would like to use my maternity leave for a period of [number of weeks] weeks, beginning [start date] with my return to the office being [end date]. I hope that this request will be approved in a timely manner.

During my time away, I have asked [colleague’s name] to assist with handling my responsibilities and duties. In the case of an unmanageable emergency, please contact me at [contact number].

If my plans change, or unforeseeable circumstances arise, I will be sure to let you know. Please let me know of any information or forms, such as a doctor's note, that you will require from me before or during my maternity leave. I look forward to working with you to ensure a smooth transition to maternity leave and back to work.

A maternity leave request letter is an effective way to set expectations for your time away from the office. Your boss will be thankful to have one document to find your due date, the length of time you will be gone, and an expectation for communication. Don’t be shy about your passion for your company and excitement to return to work when your leave is over.

If you’re wanting a way to take your maternity leave request letter to the next level, be sure to read our guide on how to create a maternity leave plan (it even includes a template!)

Your maternity leave is a time to adjust to parenthood and bond with your new baby. A clearly communicated leave plan with your company can let your time at home be as peaceful as possible, allowing you to return to your career with joy.

#career #maternityleave #katiedanilich

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17+ Free Sample Maternity Leave Letter Templates – MS Word, PDF

For new mothers, balancing work and taking care of a newborn can be a stressful juggling act. Companies typically offer maternity leave to help ease this transition, but it can still be daunting to approach your employer and request the time off. This is where a maternity leave letter template can come in handy.

Table of Contents

From providing proper notice of when you plan to start and end your leave, to outlining any special requests or arrangements you may need to make your transition back to work smoother, a well-crafted maternity leave letter can make all the difference in ensuring a smooth and stress-free leave. With a readily-available template, new moms can feel empowered to advocate for themselves and their families during this important time.

Download Free Sample Maternity Leave Letter Templates

How to Request Maternity Leave in a Letter

Becoming a new parent is an exciting and nerve-wracking experience, especially when it comes to requesting time off work for maternity leave. It’s important to inform your employer of your intentions to take time off to prepare for your new arrival and adjust to the new lifestyle changes that come with being a parent.

You might be interested: Sample Letters Of Medical Necessity

Writing a letter requesting maternity leave can be somewhat daunting, but with a little guidance, the process can be simple. By following a few key steps and providing the necessary information, you can ensure that your employer has all the information they need to make the process smooth and stress-free for both parties.

Importance of Maternity Leave Letter

As a new mother, the thought of returning to work after a few weeks of bonding with your newborn can be daunting. That’s why a maternity leave letter is so important. It’s not just a formality to inform your employer of your leave. A well-written letter can help you secure your job, maintain a positive relationship with your employer, and set expectations for your return.

You might be interested: Free Treatment Plan Templates

It also gives your employer time to plan and prepare for your absence. By taking the time to craft a thoughtful and professional maternity leave letter, you can alleviate some of the stress and anxiety that often comes with returning to work after giving birth. So take a deep breath, put pen to paper, and let your employer know that you are committed to both your new family and your career.

Guidelines for Writing an Effective Maternity Leave Letter

The arrival of a new member of the family is a special time that requires some restructuring of your life. As an expecting mother, you may need to take some time off work to adjust to the new addition. Writing an effective maternity leave letter can help prioritize the needs of your family while maintaining smooth operations at your workplace. It is important to follow some key guidelines while composing this letter to ensure that it is professional, courteous, and informative.

You might be interested: Free Medical Consent Form Templates

Your maternity leave letter should provide essential details about the duration of your absence, your anticipated return date, and relevant contact information during your leave. Additionally, it is always a good idea to express your appreciation for your employer’s understanding and support of this exciting life event. By crafting a thoughtful and comprehensive maternity leave letter, you can move forward with confidence, knowing that your employer is well-informed and supportive of your needs as a new mother.

How to Create a Maternity Leave Letter Template

As an expectant mother, preparing for your upcoming maternity leave can be both exciting and overwhelming. There are several things you need to take care of before you leave, including informing your employer about your absence. One of the most important pieces of information you need to provide your employer is a maternity leave letter.

You might be interested: Free Nursing Hospital Discharge Checklist

Start with the Basics

Begin by including your full name, job title, and address at the top of your letter. Next, include the name and address of your employer, followed by the date of the letter. This information should be aligned to the left of the page.

Let Your Employer Know About Your Absence

The first paragraph should be an introductory paragraph stating the purpose of the letter, which is to inform your employer of your maternity leave. Include the expected date of delivery and expected return date. This paragraph should be concise and straight to the point. You can start by writing “I would like to inform you that I will be taking maternity leave for…”

Explain Your Absence

In the next paragraph, explain the reason for your absence in detail. Ensure that you mention that your absence is due to your pregnancy and that you need time off to recover. Be sure to mention any medical conditions or doctor’s orders that support your need for time off. You can write, “As per my medical condition and doctor’s orders, I will need to take some time off work in order to recover from childbirth.”

Outline a Plan of Action

Next, discuss how you are planning to handle your workload before your leave and during your absence. Mention any pending projects and how they will be delegated to colleagues. You can also offer to train a replacement or mentor a colleague who can take over your responsibilities. You can write, “I am working on a plan to ensure that all my pending projects are completed before I go on leave. I will delegate specific tasks to my colleagues and provide them with the necessary training…”

In the final paragraph, restate your appreciation for the opportunity to work with your employer. Inform them that you will keep them updated on any changes and ensure a smooth handover of responsibilities. Finally, thank them once again for their understanding and support during this period. You can write “I appreciate the support and understanding that the company has offered me during this period and I am looking forward to returning to work and resuming my responsibilities. I will keep you updated on any changes…”

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7 Tips to Prep for a Blissful Maternity Leave for Teachers

I felt compelled to write this blog post on maternity leave for teachers for all you mamas, soon-to-be mamas, or anyone with hopes to start a future family of their own. Also, I wanted to shout out the mamas trying to get pregnant without success and who’ve struggled with infertility. We see you, and we stand with you. In this post, I want to share a little bit about my first fully planned maternity leave with my fourth child and how I’ve never taken one before because I was a slave to my job.

I don’t want this to be you. 

I want to share what I’ve learned after three failed teacher maternity leaves and what I did this time to make it better. Plus, teacher maternity leave is significantly different than most jobs because it requires a lot of work and preparation. It’s not as easy as saying, “Okay guys, see y’all in 6-8 weeks, hope it works out”. You’ve got an entire room of students, other teachers, parents, administrators, and more wondering how long is maternity leave for teachers or is she going to write a teacher maternity leave letter. So I wanted to put everything in order for you today and give you a teacher maternity leave checklist to get started. 

You can also pop in your AirPods and listen to these tips on my podcast here !

I also wanted to mention that if you are a teacher business owner taking maternity leave , one of the best things you can do to prepare and to continue nurturing your people while you’re snuggling your babe and figuring out life with a newborn is to schedule emails to your email list . I teach you how and give you email templates in my free guide: Email Marketing for CEO Teachers®. Download it here and let your emails do the work for you!

My First Maternity Leave as a Teacher

Three days – 3 d.a.y.s..

– that’s how long I took for maternity leave with my firstborn and second-born baby boys. I entered into my junior and senior year of college nine months pregnant.  I was told when I enrolled that we could only miss one day each semester because we were in a cohort through Georgia Southwestern State University (GSW). I used to not share where I went to school, but looking back, I think it’s important to know the strict and ridiculous guidelines we had. Because I’m from a tiny rural community, four colleges are a pretty good driving distance away. If I wanted to get an education degree from GSW, it would have been nearly a 3-hour drive one way each day. 

That year, GSW decided to do a cohort through Abraham Baldwin Agricultural College (ABAC), so the professors would drive Monday through Thursday and teach us all day. Literally, all day – sometimes from 8 am to 6 pm and other days from 9 am to 4 pm. ABAC was about 45 minutes from my home, so in August 2009, I drove to my first day of school at nine months pregnant. I have this thing when I say I’m going to do something and nobody thinks I can. I tell them, “Watch this.” Even though no one except my mama and husband believed I could manage a newborn and my coursework, I decided to go all in. 

Going All-In Even When It Meant Just Three Days of Leave

My son was born on a Friday, and I was told I had to go to a mandatory class on Monday for a Code of Ethics training. If I did not attend, I would be kicked out of the program. And, to make matters worse, I couldn’t bring my baby. They told me, “You cannot bring your baby.”  I barely could walk at that point, and the thought of sitting at a desk made me cry. So I stood for three hours in the back of a huge auditorium as my mom sat in my car with pumped breast milk feeding my 3-day-old baby. 

At the end of the training, one of the professors walked up to me and said, “Why are you here? You didn’t have to come.” 

I broke into tears. “Didn’t have to come? You all told me if I didn’t come, I couldn’t be in the program any longer.” 

We continued making the drive where my mom would sit in the car, and I’d breastfeed during my breaks. Talk about an emotional roller coaster. When he was three weeks old, my father was in a nearly fatal car accident where my mom could no longer watch after my baby because she had to take care of my daddy.

At four weeks old, my son had to start daycare.

Daycare that was paid for by student loans. 

Round Two of Less-Than-Ideal Teacher Maternity Leave

Then, much to my surprise, one of the hardest days I can ever remember happened when my son was three months old. I found out I was pregnant again. Make no mistake, I love my children, and I’ve been so blessed to have kids , but being 23 years old and broke and finding out you’re pregnant with another child while you’re going to college isn’t something you can really mentally prepare for.

My senior year of college was like Deja Vu when I walked in for orientation at nine months pregnant. My sons are 12 months and 11 days apart. I went into labor early with my second son on a Sunday and went to school on a Thursday. This time they let me miss three days (Ha! Thanks for that GSW), and we did the vicious cycle all over again. Thank God for my sweet mama. 

Don’t Do What I Did

I tell you this story to say, I don’t want you to do what I did. I want you to be prepared, I want you to be ready, and I want you to enjoy your babies and maternity leave as a teacher because I didn’t get that with my first two. So when I found out at 30 that I was pregnant again, I was elated. God had given us another chance (although we tried for years and years to get pregnant again) to enjoy a baby. That baby boy has been one of the greatest gifts. 

But here’s the thing. I launched my first course two months before our last boy was born. And although I said I was on maternity leave, I wasn’t. I was working around the clock with my baby on my lap on my laptop to help students because I was a one-woman show. I’m thankful that I don’t have to do that this time.

How to Navigate Maternity Leave for Teachers

I vowed with this baby girl to make sure my hiney sat in that rocking chair for a million miles so that I could enjoy every single second. I want to enjoy and soak up every second of those newborn snuggles! Here’s what we did to prepare for my maternity leave as a teacher.

Organize What Needs to Be Done Before You Go on Maternity Leave for a Teacher

Don’t procrastinate or act like you aren’t pregnant and go on with live business as usual as your teacher maternity leave approaches. Hello, that’s exactly what I used to do. I used to legit act like I didn’t know there was an ending here. Most of us are pretty close to our due dates when we deliver, so we all are very aware of when this will happen, and yet, it tends to sneak up on us if we aren’t careful.

So, in the beginning, once the sickness leaves and you start to get a little energy back, organize what needs to be done for your teacher maternity leave. Chunk it into categories by priority. Ask yourself what the most important thing you need to do is so you can forget about school or your side hustle while you are drowning in sweet baby kisses and not moving your butt from a rocking chair.

Although I don’t need extra motivation, it’s important to remember this while you're preparing for maternity leave for teachers: every second of work you do to prep for this baby means every second you gain time and freedom once they arrive. I wrote this blog post to go live 2 months before it was time.

I didn’t want to do it, but my blog posts and podcast episodes were preloaded through the end of my pregnancy so that I could have two full months of my business on autopilot and my first baby girl and last baby in my arms . When I don’t feel like it, I just close my eyes, think of how long is teacher maternity leave, and say, “This is for you, baby girl. It will all be worth it.” 

Now, you could look at that and say, “Why don’t you just not work at all and not have anything preloaded for your business and just take time off?” 

And to that, I say, well done. If that’s your personality, please do that! But it just isn’t mine. I want to be still teaching and serving my community even if I’m on vacation.

Make a Preparation Plan

Once you’ve organized what needs to be done, it’s time to make a plan. Whip out that calendar or calendars, and let’s get busy. I use a digital calendar, Google Calendar, and a paper planner. The most important thing for my life I ever did was take two weeks to dig down deep and understand Google Calendars. Now, I have color-coordinated calendars based on children, and activities for work, life, time off, and more. If my kids say, “Hey mama, is my game on field five tonight? Are we the home or visitors?” I can easily say, while I’m driving, just check the calendar. However, now they don’t even have to ask. They grab my phone, open up Google Calendar, and know their color so they can see all the details of baseball games, field trips, days off from school, summer camps, and more. 

I want you to spend some time making a plan for your maternity leave like that – a runway to the baby’s arrival. This should be where you can see everything leading up to your time off for teacher maternity leave at a glance, but in a way that doesn’t feel overwhelming because there’s so much to do and so little time. Each day turns into a stepping stone for success. Our dogs get groomed once a month, and they are orange on the calendar, I share every activity with my husband, and he checks yes if he takes the responsibility (which at nine months pregnant is almost everything, to be honest). That way, I don’t even have to say, “Hey baby, are you taking the dogs, or am I?”

It may sound over the top, but it allows us to live a life in love rather than stress about the daily to-dos. As a teacher, your color-coordinated calendar for teacher maternity leave could look something like this:

• Sub plans- green
• Test prep – blue
• Paperwork for baby – pink
• Savings – red
• Grocery lists and meals – orange

I want to be frank here to my teacher friends. If you are asking, “How long is teacher maternity leave?” and feeling overwhelmed by everything you need to do, stop scrolling on Instagram. Stop looking at what the most impressive and organized teachers do for maternity leave, their hospital bag, and everything else under the sun.

Stop making it so complicated. It doesn’t have to be. Go to the hospital with a toothbrush and some clean underwear.

Sister,  your baby won’t know the difference. Leave your classroom tidy and your sub plans in a binder; your students won’t know the difference. Going on teacher maternity leave doesn’t have to be complicated. 

Add Batching to Your Teacher Maternity Leave Checklist

Now that you have your schedule color-coordinated, it’s time to batch everything. Look, I’ve taught batching about a hundred times, so I’m not gonna get into the nitty-gritty details. But as bad as you may hate it, it works. Take those chunks of tasks you need to accomplish and spread them out over months, so it doesn’t feel heavy. But once it’s done, it’s done! I’m in the thick of podcast writing and recording with only three left! I can see the light at the end of the tunnel! And once it’s done, I don’t think about it again until four months from now! 

Yeehaw! That’s what I want for you, your classroom, and your business. Write all of your weekly emails to your teacher list and schedule them to send each week while you’re on maternity leave. Write blog posts to go live throughout your time away. Automate your Facebook posts to go out while you’re doing all of the new mom things. And the same goes for your classroom. I want you to miss your students, but I don’t want you to have to check an email while you’re gone if you don’t want to. Speaking of email and setting boundaries, let’s jump to our next one. 

Set New Boundaries Right When You Find Out You’re Pregnant

Read that again. I think some people confuse setting boundaries with being rude or inconsiderate, and I completely disagree. I put my phone away from 6 pm to 6 am every night, and those first few weeks were rough. I would have 45 new text messages each morning I had to sift through and answer, but now – I have zero or just a couple. Why? Because people know when they can reach me. If my mama needs me, she calls my house phone. Setting that boundary has been so vital to my family. Losing 43 text messages a day gave me hours of endless conversations with my kids that I’ll never get back. 

What boundaries can you start implementing now, so it won’t be such a shock when your baby arrives? First, start answering emails during one designated time. I check my email once a day. That’s it. Once a day, and I’m never in there longer than 20 minutes unless we are in our busy season. I never check it on the weekends, and sometimes I miss a day because we have a 48-hour return policy. Set up an auto-responder on your email that explains your boundaries and ways they can reach out to someone if it’s an emergency. Go ahead and put your time off in there, too, as a teacher maternity leave letter to parents, so they will know when you won’t be available if they want to talk about a grade or something before you go on teacher maternity leave. For one, it’s excellent documentation. And second, it’s just great for communication. 

Although my husband is a principal, I do know that admin can be pushy around the time when you’re getting ready to go on maternity leave for teachers. I want to go on record, though, and say I’m not a fan of this current admin cancel culture on Instagram and people ranting about “things I would have said to my admin.” Your administrators are people too, do some of them suck? Of course. Does that mean they all suck and should be lumped together as such?  Heck no. So, be sure to be clear with your admin about your time off, and stop beating around the bush. The more direct you are about your teacher maternity leave, the more they will appreciate it. 

If you’re on the school leadership team and they ask if you can do a virtual meeting while you’re on maternity leave as a teacher, the answer is. “No, I’m sorry, but feel free to send over the minutes, and I’ll read over them once I get back.” We think that our no will somehow make us a reject but, in the end, it actually makes people respect us more. 

I heard this quote in a recent book and started taking it with me when I had to make hard decisions. It said, “15 minutes of uncomfortable is worth eternity doing what you wanted to be doing.” Oh my goodness! So true. We often don’t say anything and go months or years being uncomfortable inside when all we had to do was push through 15 minutes of awkwardness. If I ever say, “Ugh, I don’t want to do it or call them or tell them that because I feel bad,” I immediately pick up the phone and call instantly without second-guessing. If I don’t, I won’t sleep for weeks until I finally work up the courage to go for it. 

Bake in Time to Rest as You Prepare for and Go On Maternity Leave for Teachers

You never know when the waves of exhaustion are going to hit you. One week you’re at CrossFit four days in a row, and the next, you are drooling on your teacher’s desk during your lunch period because you can’t keep your eyes open. You never know when your energy will come and go, so bake in time to rest and give yourself some grace . Before writing this blog post, I stopped to take a second and ended up taking a two-and-a-half-hour nap. I couldn’t tell you when the last time I took a 20-minute nap, much less a two-and-a-half-hour nap, but I’m energized and ready to go now!

Find out the requirements for Teacher Maternity Leave and Paternity Leave 

I don’t know the specific laws surrounding your state if you are in the United States or your province or territory because it’s different everywhere you go. But ask early and get the paperwork turned in early. If you do get paid for maternity leave or have sick days saved up, you don’t want to wait until the last minute to turn that in and risk not getting a paycheck because that means more stress and less carefree snuggles during your treasured maternity leave as a teacher.

Write a Teacher Maternity Leave Letter for Your Students

I think leaving little teacher maternity letters is the sweetest thing! If time allows, you could write one letter to your students for each week you’ll be gone. Sending a few teacher maternity leave letters to parents leading up to your due date is also a nice touch, so again, communication is clear, and no one is left trying to find you before report cards come out while you’re enjoying your time off. The more you communicate with everyone, the better off you’ll be. So craft some teacher maternity level letters to your students, parents, fellow teachers, and admin that you can begin giving out a few weeks before your due date and have someone (your sub) give the ones you wrote for while you’re away to your teacher friends or read out loud to your students.

Do You Have More Questions Like, “Do Teachers Get Maternity Leave?”

Come find me on Instagram and we can chat! It’s a lot of work to prepare for your maternity leave for teachers right now, but all of those sweet newborn snuggles will be oh-so-worth it!

Are you ready to get started with your own teacher business? I have the perfect gift for you: 1 0 Steps to Get Started Selling Your Teaching Resources Online . If you are ready to take the guesswork out of turning your teaching magic into a sustainable online business grab your workbook now.

And send this post to your pregnant teacher friends so they can prep for blissful maternity leave for teachers too!

[…] to watch his ball games from time to time. I even have the energy to take my kids to theme parks! I never had the energy to do that before. I take them to every practice and never complain. I love […]

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10 Samples Maternity Leave Application Letters For Workers After Delivery

Maternity leave applications are a joy to write; it is just like announcing the arrival of one’s baby. The happiness is doubled if it is the first child, in which case the mothers are often so ecstatic that they almost completely forget to apply for maternity leave. Even when they do remember, they are often at a complete loss as to what to write.

If you find yourself in such a joyous situation, then you have come to the right pace. This post is full of samples and templates which you can easily edit and then submit to your employer.

One thing that makes this even easier is the fact that your employer has had several months’ notice; pregnancies are difficult to miss. However, for record purposes, maternity leave applications are a norm. Here is how to write them.

Pregnant lady

10 Maternity Leave Application Letter Samples

The following maternity leave application sample is very good for a teacher who has to write her principal to get leave from work so as to have her baby.

Applying For Maternity Leave As A Teacher

The Principal,

[Name of School]

Subject: Maternity Leave Application

Dear Sir/Madam,

I’m writing to officially request maternity leave, as I am almost due to be delivered of a baby. My doctor has given the expected due date as [enter due date]. But to err on the side of caution, I would like to commence the leave on [Start due date] and till [enter end date]. The few days upfront is to enable me prepare ahead.

I have already spoken extensively with my colleague [Mrs. So so], who teaches the same subject as I do, and she has stated her willingness to cover my classes for the entire period of my absence. This should ensure that there is minimum disruption of the learning process of my students.

On my return I will carry out a compressive review with my students.

I have attached a note from my doctor to this letter to serve as a reference.

Thank you for your kind understanding.

[State Your Name]

[Teacher’s Rank or Designation] [Class/Subject Handled]

Yes, the maternity leave will unquestionable leave a vacuum in your place of employment; they will miss the services of a dedicated and competent teacher like you. However, some employers may resent the idea of you making a selection of your replacement. You can avoid that tension by using the template below.

As A Teacher With A Domineering Boss

I’m writing to appeal for maternity leave, as the expected date for the delivery of my baby is almost here. My doctor’s given date is [enter due date]. But I would like to start the leave on [Start due date] and till [enter end date]. This means taking a few days ahead in order to prepare accordingly.

I understand that my absence will create a vacuum, but there are several capable hands able to cover my absence. [Mr. so and so] or [Mrs. So and so] teach similar subjects as I do, and I am sure that whoever you choose will do well.

When I return on [enter end date], I will begin the process of reviewing everything with my students.

I have attached a note from my doctor for reference purposes.

The sample above is almost guaranteed to get the desired result; it is respectful, direct, and efficient. Let us now look at a sample that is not based on a school environment. How do you approach your boss to get a maternity leave?

For Those Working In Corporate Offices

The Manager,

[Name of Company]

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I am writing to officially inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I am almost at my due date which is expected to be {enter due date}, and so I plan to start my maternity leave on {enter starting date}, and return to the office by {enter end date}, barring any unforeseen occurrences regarding my pregnancy.

If the made plans should change in any way, I will let you know as soon as possible. I have attached a letter from my doctor for reference purposes.

Please contact me via phone if you need any additional information.

Yours Sincerely,

{Your Name}

{Your Position in the Company}

The template above will serve great for those who have a specified amount of days allotted to them as maternity leave. However, not every employer has that luxury. Some depend on flexibility and good understanding between all in the work environment.

When Such Terms Are Not Spelled Out In Your Contract

I am writing to request maternity leave as I am almost due to be delivered of my baby. The doctor’s given due date is [enter due date], and so I plan to start my maternity leave on [enter start date]. The 3 days ahead is to err on the side of safety. I expect to be back at my desk by [enter end date], barring any unforeseen events.

If the plans should change in any way, I will inform you immediately. Attached to this letter is a note from my doctor for confirmation and reference purposes.

Depending on the particular place of employment, it may not be necessary to draft someone to replace you at your desk. Work may move at a slower pace, but that is often acceptable because it will only take a while before your return, and then the office will be at full strength.  In the example below the applicant works for a government agency.

For Those Working At Government Agencies

The Controller,

[Enter Sector, Agency]

I am [state Your Name], an officer of [so so rank], in this establishment. I write to inform you of my intention to take [so so amount of time] out of the [so so amount of time] allotted to me as maternity leave. The reason is that I am almost due to be delivered of my baby.

The doctor’s given expected date of delivery is [enter due date], and so I plan to start my maternity leave on [enter start date], returning to my position on [enter end date]. The 2 days ahead is as a precautionary measure.

If the plans should change in any way, I will inform you immediately. I have attached to this letter a note from my doctor for confirmation and reference purposes.

{Your Rank or Position}

{Your Sector or Section}

The template above is good for a person who has a purely official relationship with his boss. The letter is merely a courtesy; the superior has no authority to refuse. However, not everyone has such leverage. Sometimes you need to beg for it, and the length of time available may be up to the employer. The template below is much a maternity leave application sample.

When Tact Is Needed To Get The Maternity Leave

I am writing to request maternity leave as the expected date for the delivery of my baby is almost due. The doctor’s given due date is [enter due date], but for reasons of caution, I plan to start my maternity leave on [enter start date], coming back to work on [enter end date].

I hereby plead that you grant me this request, as I need the time welcome the baby, perform all the cultural ceremonies, and adjust to a new routine.

Attached to this letter is a note from my doctor for confirmation also to serve as a reference.

I shall be available for communication via telephone should my attention be needed on any matter at all.

Thank you in anticipation.

As mentioned in the introduction, it is highly unlikely that a maternity leave application will be refused. This is because the employer or superior has already seen your protruding tummy, and so knows what to expect. Even a small business gains clout and good PR when it is seen offer good working conditions.

For those working in small businesses, the following template may be most effective.

For Small Business Employees

The Owner/Director,

[Name of Company or Business Enterprise]

As you are aware, my husband and I are expecting our first child. Therefore, I am writing to beg a leave of absence from {enter starting date}, till {enter end date}. This is for me to have my baby, carry out the cultural obligations, and build a new routine.

My expected date of delivery is [enter due date], and the two days ahead is as a precaution.

During my absence, I will be available to offer my services via phone, if my attention should be needed in the office in any way.

I have attached a note from my doctor. Please contact me via phone if you need any additional information.

{Your Loyal Employee}

The sample maternity leave application is almost romantic; the very basis of the application is the good, friendly rapport between the employee and boss. This is common in small businesses where everything is on a first name basis. However, in the template below, the writer does not even know who she is writing to. This happens in very big offices, or government establishments.

Maternity Leave Application Letter For a Big  Office

The Human Resources Manager,

[Enter Agency]

Dear Sir/Ma

I am [state Your Name], an officer of [so so rank], attached to the [so so office] in the [so so] sector of the [so so agency]. I have been directed to write this letter to inform you of my intention to take [so so amount of time] out of the [so so amount of time] allotted to me for maternity leave.

I am almost due for delivery; the doctor’s expected due date is [enter due date]. Therefore, I plan to start my maternity leave on [enter start date], returning to my position on [enter end date]. As you have observed, I have taken 2 days ahead as a precaution.

If the plans should change in any way, I will write to you immediately. I have attached to this letter a note from my doctor, and a letter previously written to my immediate superior.

{The Agency You Work For}

In the example above, the writer has already written to his immediate superior, who has now directed her to apply to a higher authority. Even so, neither the higher authority nor the immediate superior will likely refuse the application which is for record purposes.

The template below is an example in which the writer is an employee at a big organization with clearly stipulated rights and privileges.

As A Worker In A Big Organization But Able To Assign Duties

[Enter Company Name]

Subject: Maternity Leave Required

My purpose of writing this email is to apply for maternity leave as stipulated in the company’s policy. This is in line with the organization’s policy for female employees, and spelled out in my employment contract.

I want to avail myself of this privilege for a period of {Number of weeks} weeks, starting from {enter start date} to {enter end date}. My due date of delivery is [Enter due date]. I am confident that this request will be sanctioned.

As I will be away for a considerably long period of time, I have briefed my colleague {Mr. or Mrs. Colleague’s name} on how to cover my responsibilities and duties. However, I will be available to the office via phone on [enter phone number] should the situation arise.

I have attached a letter from my doctor for confirmation and reference.

In the template above, the writer may be a senior member of staff in the organization, probably having an office junior or assistant working with her. In any case she has the power to assign a person to cover for her while she is away. This makes life a lot easier for the person in charge.

In the template below, it is assumed that she does not have that power. The good rapport with the superior officer will nevertheless produce the desired results, even if the work must suffer for some time.

When There Is A Good Rapport With Your Boss

[Enter Branch Name]

As you may know, I am approaching the end of my pregnancy. My doctor has given my expected due date as {Mention date}. Therefore, I write to apply for maternity leave as suggested by the doctor. Please let it start from {start date} to {end date}.

In my absence, either of my colleagues Mr. {colleague’s name} or Mrs. {colleague’s name} can carry out the most important of my tasks. I have given them both the necessary guidelines. I am confident that whomever you choose will perform well.

Thank you for your attention to this matter. I am confident of your positive reply.

{Position in Establishment}

What To Remember When Applying For Maternity Leave

A maternity leave request is mostly a complementary gesture to your superiors. In most well organized establishments it is clearly spelt out in the employment contract, and so it is a right that cannot be denied.

In most organizations, a maternity leave request simply goes into the record. It may be used for future reference purposes, and to ensure reciprocity which is an important part of ensuring a cordial work atmosphere.

Your colleagues and employer has already seen that you are pregnant, and will be unavailable for some time. Writing to request a leave of absence shows professionalism and respect.

Even small businesses will be happy to give time off; however this is greatly helped when you have a good working relationship with your employer and colleagues.

Some times when a person is a team leader or heads a section of an office you have the knowledge of who can best fill your shoes in your absence. Taking the step to train the person ahead shows that you are proactive, and that you have the best interest of the office at heart.

However, sometimes it is not your position to select the best person to fill in your shoes. Sometimes capacity is not the only quality that your superior is looking for; it may be honesty, transparency, or flexibility. Therefore, it may be best to consult with your boss before assigning someone to carry out your duties.

Sometimes, your boss may even feel insulted when you assign your duties to someone else without his consent. Therefore, it may be best to consult your boss first before making such a step. Even when such a choice has been made, it is still vital to put it down in reference in the application letter.

Another way to show you have the best interest of the organization at heart is to volunteer to assist the office via phone if necessary. This is especially so when you hold a sensitive position in the establishment.

The maternity leave applications above are templates requiring minimum editing such as input of dates and names. However, if you are unable to find one that matches your exact circumstances, then you only need to be a little more creative, and so make the needed changes on any of the examples provided above.

Please present the letters in person where possible, and do with a smile. Everyone at work is happy for you, as you are about to have a baby.

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• School Education /

Maternity Leave Letter: Format, Sample & How to Write

• Updated on  
• May 1, 2024

A maternity leave letter is a formal request written by an expectant mother or a new mother to her employer, informing them of her intention to take time off work due to pregnancy, childbirth, and/or caring for a newborn child. On this page, we will help you understand what a maternity letter means, how you can write it and what information you must add to yours.

As per the Maternity Leave Act of 1961, a pregnant woman can take a paid maternity leave of 12 weeks. Later, the leave duration increased up to 26 weeks after an amendment in 2017. In this blog, we will help you how to apply for maternity leave in English including some samples with the format, tips and examples to help you. This blog also includes some tips for a maternity leave extension letter.

Table of Contents

• 1 Write a Maternity Leave Letter in 5 Easy Steps
• 2 Maternity Leave Letter Format
• 3.1 Sample 1
• 3.2 Sample 2
• 3.3 Sample 3
• 4 Maternity Leave Act of 2017  

Also Read: Leave Application for School From Parents

Write a Maternity Leave Letter in 5 Easy Steps

Here we have mentioned some tips for writing a Maternity Leave Letter in 2024. Keeping these points in mind at the time of applying for leave will improve the writing tone. Have a look at the points below:

• Never use an informal tone in a maternity leave application.
• Try to maintain the professional language.
• Mention the leave days or weeks you are asking for.
• Do not forget to mention the approximate date of rejoining the work.
• Make sure to mention your colleague’s name who will take care of the work in your absence.

Apart from this, if you have spent the approved leaves but you want to write maternity leave extension leave. Make sure, you mention the reasons behind the extension of your leave.

Also Read: Letter to the Editor

Maternity Leave Letter Format

Below is a format for the maternity leave letter. Employees will have to include the same in their application for maternity leave.

• Name and address of the sender- The first step to writing a maternity leave letter is to include the name and sender’s address. Here the employee can add her personal address and name
• Date- The date you are sending the letter has to be included in the next line.
• Name and address of the receiver- Next, you can add the official address of the organization as well as the name of the receiver.
• Subject- Under the subject clearly specify the reason for sending the application. For example, in this case, you can write that you are applying for maternity leave.
• Salutation-  Address the receiver as Sir/ Ma’am, as applicable
• Body of the letter- Clearly explains the reason for the leave and how long you would need the maternity leave.
• Thank the receiver- Finally, thank the receiver for reading this letter and end the letter with your signature and name.

Maternity Leave Application Samples

Below we have mentioned some samples of Maternity Leave Application to help women who are going to be mothers soon. These maternity leave letter samples can be edited according to your situation and are ready to send to your organization/manager/senior.

Here is a maternity leave letter for a teacher applying for such leave in school:

Also Read: How to Write a Motivation Letter?

Here is a maternity leave letter sample for an administrative staff of a school:

Also Read: LOR samples for students

Maternity Leave Act of 2017  

The Maternity Leave Act of 2017 (Amendment) increased the duration of maternity leave from 12 to 26 weeks. maternity leave can be applied for by the women 8 weeks before the estimated delivery date. Women who have more than two children can get leave for approximately 12 weeks. That is 6 weeks before the delivery date and 6 weeks after the delivery. The payment made during maternity leave is based on the average daily wage for the period of actual absence.

Ans. An employee can write a maternity leave letter either by email or as a formal printed letter. The letter should clearly explain the weeks the employee will not be available. Also, the employee has to specify the joining date as well. One important thing is to attract medical documents as proof.

Ans. Employees can ask for maternity leave at work by writing a maternity leave application. The employee also needs to research well about the company’s policies and leave work with team members before applying for the same.

Ans. Employees should inform about the maternity leave after their delivery as soon as possible.

Related Blogs:

A maternity leave letter is a very important letter that female employees need to send to get maternity leave. The leave letter should contain the dates the employee will not be available, an attached medical proof, and the date of rejoining. Getting maternity leave is beneficial for the employee as it will be a paid leave. To learn about different applications like these, follow the school education page of Leverage Edu now!!

Blessy George

Blessy George is a Content Marketing Associate at Leverage Edu, boasting over a year of experience in the industry. Her expertise lies in crafting compelling content tailored to online courses, making her a go-to source for those navigating the vast landscape of digital learning. In addition to online classes, she writes content related to study abroad, English test preparation and visas. She has completed her MA degree in Political Science and has gained valuable experience as an intern.She is known for her extensive writing on various aspects of international education, garnering recognition for her insights and contributions. Apart from her professional pursuits, Blessy is passionate about creative writing, particularly poetry and songwriting.

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13 Sample Application For Maternity Leave

An employee requesting leave may address a formal letter known as a “ Maternity Leave Application .” Maternity leave format is one of the many reasons that a leave application may be addressed. If you are a teacher, you can address your maternity leave application to the principal of your school or your manager at work. This suggests that in order to adequately care for the newborn child and herself, the lady needs a break from her profession. So, in this article see some samples of application for maternity leave. See this below…

Table of Contents

13 Samples Of Application For Maternity Leave:

There is no mandatory application form for maternity leave applications for college students. Such a statement is made in any form. It indicates the basis for granting leave, and its duration. The original sick leave certificate must be attached to the application itself. Here is an example of an employee filling out an application for granting her maternity leave.

To, The Managing Director, [Company Name] [Company Address]

Subject: Maternity Leave Letter

Dear Sir/Madam,

I am writing this letter to seek your approval to take my 26 weeks of maternity leave.  I would like to take maternity leave from [Start Date]  to  [End Date] . My expected delivery date would be [Date] ,

I am expecting to rejoin on [Return Date] , in case of any delay due to my health problems I will intimate you as early as possible.

So kindly approve my maternity leave.

Thanks in advance.

Yours sincerely

[Your Name] [Job Designation] [Company Name] [Company Address] [Contact Number]

Sample 2 Maternity Leave Application for Teachers:

To, The Principal [School Name] [School Address] [Date]

Respected Sir/Madam,

I, [Your Name] , have been teaching [Subject] in your prestigious institution for [Years] now. With great respect, I write this letter to inform you that I am pregnant and plan to take maternity leave. My due date is [Date] and I will continue working until [Date] . I plan to take 15 weeks of maternity leave. I don’t expect to have any problem returning to my current position and delivering the same quality work as I serve now.

While I’m on leave I suggest [Colleague Name] be in charge of teaching [Subject] . She has great knowledge of the subject and is familiar with my way of teaching. Also, she has been a substitute English teacher for 10th standard earlier as well. Please consider the recommendations.

While I’m on maternity leave, please contact me at the number or email provided below. Please let me know if there are any other formalities I need to perform before I go on maternity leave.

[Your Name] [Contact no.]

Download Leave Application In MS Word File

Sample 3 Maternity Leave Application for Office:

I am writing this letter to inform you that due to my pregnancy, I want to apply for maternity leave from [Start Date]  to  [End Date] . I am planning to my home town for delivery.

I have completed all my tasks and  [Colleague Name] will take care of my upcoming work. Here I request you to please accept my maternity leave.

This is to kindly inform you that I’m in the second trimester of my pregnancy and wish to apply for maternity leave shortly. I request you to grant me the complete 16 weeks of maternity leave starting from the beginning of my third trimester. My expected delivery date is around [Start Date] . I wish to apply for leave from [Start Date]  to  [End Date] .

In the case of extended postnatal care and child care, I would communicate to you about an additional leave period that I may require. I look forward to your co-operation and support.

I, [Your Name] , have been teaching [Subject] for the last [Years] in your prestigious institution. I’m writing to let you know of my pregnancy and my intention to take a 14-week maternity leave. My due date is [Date] . I anticipate returning back to work on [Date] .

Please allow a temporary substitute teacher to my class during my absenteeism. I plan to try and complete all of my syllabus tasks before I am on leave. I have already completed 75% of the syllabus and will hand over the list of remaining topics to [Colleague Name] before going on leave.

This letter is to inform you that I am pregnant and plan to take maternity leave. My due date is [Date] and I plan to continue working until [Date] . I plan to take [Number] weeks of maternity leave. I don’t expect to have any problem returning to my current position and delivering the same quality of work I do now.

While I’m on leave I suggest [Colleague Name] be in charge of [Specific Parts Of Your Job] . If you have any concerns, please let me know so we can address them.

With all due respect and humble submission I wish to inform you that I am pregnant and I seek maternity leave from [Start Date]  to  [End Date] . It would be very kind of you if you accept my request.

I therefore request you to kindly grant my application for which I shall be forever grateful for your kindness.

I am writing to request leaves of 3 months from [Date] . I am pregnant, and my family’s maternity doctor suggests rest for a few weeks before & after the baby’s birth.

My colleague will handle all the routine tasks during my absence as I have already told her the details. Therefore, I request you to please arrange a teacher in my absence for my subject or assign my subject to [Colleague Name] , coordinator junior section.

I want to inform you that I want to go on maternity leave for [Specify Time] from [Start Date]  to  [End Date] . Therefore, I request you to please assign an alternate teacher for my subject/class during my leaves. If my leave plan changes for any reason, I will inform you accordingly. I can also provide the medical report from my doctor confirming the relevant details if needed.

With due respect, it is stated that I am [Your Name] working as a marketing officer within your organization. It is to inform you that I want to avail the facility of maternity leave, given to female staff as per the policy of our organization. Kindly, make it possible and grant me leave for two months dated from [Start Date]  to  [End Date] . It would be a great favor for me.

I’m [Your Name] serving as [Designation] and requesting maternity leave from [Start Date]  to  [End Date] . I’d rejoin work after [Specify Time] , but I’ll keep you informed regarding the same in cases where I would need an extension. I’ve handed over the responsibility of my work to [Colleague Name] . Kindly contact me in case of emergency work surges, and I’d be happy to assist you on the same.

Subject: Maternity Leave Application Letter

Respected Sir/ Ma’am,

This is to kindly inform you that I’m currently in my 9th month of pregnancy, and my delivery dates are soon approaching. My doctor has advised me to take admitted into the hospital for delivery on [Mention Probable Date] and would like to apply for maternity leave. I would also like to mention here that I’d be away from work for a few months till my baby turns at least three months old.

In this regard, I kindly request you to grant me leave from [Starting Date]  to  [End Date] and oblige. My probable re-joining date would be [Date] , and I’d confirm the same to you in due course of time. I am looking forward to your kind co-operation and support.

My name is [Your Name] ,  working in your company as a [Your Designation] in [Department] .

I am writing this request letter to apply for maternity leave from [Starting Date]  to  [End Date] . I am carrying sixth-month pregnancy and my expected date of delivery is [Date] .

I have completed all my work and in case of any emergency, I will be available at my mobile number.

So please approve my maternity leave request.

An efficient method to lay out your expectations for your time away from the office is using a maternity leave request letter . Your manager will appreciate having a single document with your due date, the duration of your absence, and communication expectations. During your maternity leave, you can get used to parenthood and spend quality time with your newborn. Your time at home can be as calm as possible with a well-communicated leave plan from your employer, allowing you to return to work with enthusiasm.

Q. What does paid maternity leave entail?

A. Every business provides paid time off to its employees in numerous situations, with maternity leave being one of them. Extension term flexibility and other plans made till the person rejoins duty-paid maternity leave can be easily negotiated with business heads depending on the leave regulations of the organization.

Q. Is salary paid throughout the maternity leave period?

A. Paid maternity leave is offered to all workers who have worked for the company for at least 80 days. When determining pay for maternity leave, the salary of the typical day worker is used as a guide.

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• School Leave Application For Grandmother Expired
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• Maternity Leave Application Letter For Office | Pattern & Sample
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Written by admin • October 11, 2023 • 7:59 am • Employee Support • 15 Comments

Maternity Leave Application: Tips and Samples

Table of Contents

Maternity leave application is a formal letter or email written by an expectant mother to her employer requesting time off from work due to pregnancy and childbirth, outlining the intended leave period and return date. Maternity leave signifies the interval during which a woman takes time off from work due to pregnancy or after giving birth to her child. This period is of utmost importance as it allows the mother to prepare for childbirth, recover post-delivery, and bond with the newborn.

The duration of the maternity leave will vary by company. Maternity leave for employees has been increased in India under the Maternity Benefit Act from 12 to 26 weeks . All ESIC-insured employees are guaranteed maternity leave.

Below are samples illustrating how a prospective mother can construct a maternity leave application tailored to her workplace’s specific requirements.

Tips to Write a Convincing Maternity Leave Letter

When crafting your maternity leave letter, follow these essential tips for a convincing and accepted request:

Attach Relevant Documents If applicable, attach any necessary doctor’s letters (unless sensitive) to serve as proof of your situation. This will substantiate your request and evoke empathy, potentially expediting the approval process.

Delegate Responsibilities: Provide reassurance by stating that you have delegated your duties to a competent individual familiar with the tasks. This demonstrates your commitment to ensuring a smooth workflow in your absence.

Adhere to the 7 Cs of Communication:

• Concise: Be succinct and to the point, avoiding unnecessary details.
• Clear: Clearly state your request and the reasons behind it.
• Concrete: Provide specific information and details to support your request.
• Correct: Ensure accuracy in grammar, spelling, and information provided.
• Coherent: Present your points logically, making it easy for the reader to follow your request.
• Complete: Include all necessary details, leaving no room for ambiguity.
• Courteous: Maintain a polite and respectful tone throughout your communication.

Include Signature, Place, and Date (for Printed or Handwritten Letters): If submitting a print-out or handwritten letter, add your signature at the end. Additionally, don’t forget to include the place and date of writing to provide a formal touch to your application.

Adhering to these guidelines shall help you enhance the effectiveness of your leave application, increasing the likelihood of a positive response.

Components of Maternity Leave Application in India

Understand Your Company’s Policy Before drafting your maternity leave application, thoroughly read and comprehend your company’s maternity leave policy. Understand the duration of the leave, whether it’s divided into pre-natal and post-natal periods and any special provisions or benefits you are entitled to. Pay attention to specific rules regarding the application process, advance notice requirements, and the designated person or department you need to inform.

Format Your Application Follow a formal letter format. Place your name and address on the top left or right corner, followed by the recipient’s details below. Craft a clear and concise subject line indicating the purpose of your letter, such as ‘Maternity Leave Application.’

Salutation Use a professional salutation based on the recipient’s position and your workplace culture. For instance, ‘Dear Mr Smith’ or ‘Dear Ms Patel.’ If you’re unsure, it’s better to err on the side of formality.

Clearly State the Purpose In the opening paragraph, clearly state that you are writing to request maternity leave. Specify the exact number of days you plan to take off, including both pre-natal and post-natal periods. Mention your expected due date if applicable. Be clear and precise to avoid any misunderstandings.

Outline Work Coverage Describe how you plan to delegate your responsibilities during your absence. If you’ve discussed this with your supervisor, summarise those arrangements. Include the names of colleagues who will handle your tasks and specify any ongoing projects. If remote work is an option, state your availability hours and the mode of communication you’ll use.

Communication Preferences State your communication preferences during your leave period. Specify if you’re open to receiving work-related calls and emails or if you prefer minimal communication. Provide an alternate contact number or email address if necessary. Make it clear if you’ll be available during specific hours.

Future Work Schedule (Optional) If you anticipate changes in your work schedule after returning from leave, briefly mention them. For example, if you plan to work part-time initially, you can express your intent here. Alternatively, you can choose to discuss this upon your return, especially if your plans are not yet finalised.

Express Gratitude Express your gratitude for the support and understanding of your manager and colleagues. Acknowledge their cooperation during this important phase of your life. A brief thank-you note demonstrates your professionalism and appreciation.

Signature and Proofreading Sign the letter with your handwritten signature if it’s a hard copy. If you’re sending it electronically, you can omit the signature and type your full name below. Proofread the entire letter carefully to eliminate errors, ensuring it’s polished and free from grammatical mistakes.

Timely Submission Submit your maternity leave application well in advance, adhering to the company’s policies regarding notice periods. Ensure the application reaches the appropriate person or department within the specified timeframe to facilitate the smooth processing of your leave request.

Maternity Leave Application: Format & Samples

A woman may apply for maternity leave in a number of different ways:

• By sending an email or letter requesting maternity leave
• By speaking face-to-face with the employer
• Using the phone

In order to assist you in successfully creating a convincing application for maternity leave, this blog will give several maternity leave application samples and writing advice.

Maternity Leave Application Format

[Today’s Date]

[Recipient’s Name] [Recipient’s Designation] [Company Name] [Company Address] [City, State, Zip Code]

Salutations

[Your Full Name] [Your Signature] [Your Email Address] [Your Contact Number]

Sample 1: Maternity Leave Application for Teachers

Since 2016, I have had the privilege of teaching social science to fifth and sixth-grade students. I am writing to inform you that I am expecting and anticipate giving birth on October 9, 2023. As per the organisation’s policies, I kindly request maternity leave commencing from August 29, 2023, until January 20, 2024.

During my absence, I have taken the initiative to identify capable substitute teachers whose resumes are provided for your reference. Rest assured, I will diligently transfer all necessary materials and information to ensure a seamless transition for both you and the replacement teacher. I have already covered more than half of the curriculum, thus facilitating a smooth continuation of the lessons.

I sincerely appreciate your understanding and support during this period. Thank you for your consideration.

Yours sincerely,

Leena Fai Mob: 8787541908 Home phone number: 0389-2376854 Social Science Teacher ABC School

Sample 2: Maternity Leave Application for Manager

Dear Parth,

I am writing to inform you that I will be taking my allotted 26-week-long maternity leave starting 29/08/2023, as my due date is 09/09/2023. Should everything go according to plan, I should be able to return to the office by the second week of February 2024.

I have made it a priority to complete all pending projects before I go on my leave. Mr Sebastian Knight, the assistant manager, will assume my roles and responsibilities in my absence. Moreover, I will check in weekly via phone or email to ensure that the team continues to work productively and all deadlines are met.

If there are any changes in my plan, I will let you know as soon as possible.

I thank you for your understanding and attention to this matter.

Jessica Vali Manager Quality Assurance Department Mob: 9857879732 Home phone number: 011-2346954 Company abc

Sample 3 – Application for Maternity Leave

Dear [Recipient’s Name],

I, [Your Name] , a member of the [Department/Team Name] , am writing to formally request maternity leave, as I am currently [X months] pregnant. I kindly request leave starting from [start of maternity leave] to [end of maternity leave] , as per the organisation’s policy.

During my absence, I have arranged for Mr. Anirban Aditya and Miss Anna Hmar to manage my tasks efficiently. For any necessary communication, please find my contact details below. If there are any changes to my plans, I will promptly inform you.

Attached herewith is my doctor’s letter confirming my pregnancy and due date for your records.

I sincerely appreciate your understanding and attention to this matter. Thank you for your support.

Warm regards,

[Your Name] [Your Position] [Department/Team Name] [Contact Information]

Sample 4 – Maternity Leave Letter

Subject: Maternity Leave Application

Dear Mr./Mrs.{Recipient’s Name},

I’m sending you this email to let you know that my due date is August 27, 2023. Since I’ve planned to take my maternity leave on the “start date” and return to work on the “end date,” I’d like to take advantage of the organisation’s offered “No of Weeks” of maternity leave.

Miss Nina Rami has volunteered to assume my obligations and responsibilities while I’m away and delegate them as necessary.

If, for any reason, my plan changes, I will let you know as soon as possible. In case you ever need to get in touch with me, my home and personal phone numbers are listed below.

Thanking you,

{Your Name} {Phone Number} {Designation}

Sample 5 – Maternity Leave Request

Subject: Maternity Leave Request

I hope this message finds you in good health. I am writing to inform you that I am currently in the third trimester of my pregnancy, and my doctor has advised immediate bedrest before my due date on 27/08/2022. Consequently, I would like to avail myself of the allotted maternity leave starting from [Mention your Maternity Leave Starting Date] till [Mention Your Maternity Leave End Date] .

In my absence, Mr. Anil Kapoor and Miss Poonam Rai will divide my duties and responsibilities. They have been briefed to ensure a seamless transition during this period. For any urgent matters or crises, please do not hesitate to reach me at the contact number provided below.

I have attached the necessary doctor’s letters for your reference, confirming my situation and due date. Should there be any changes in my plan, I will inform you promptly.

Thank you for your understanding and support during this time.

[Your Name] [Job Profile] [Department Name] [Contact Number]

Sample 6 – Application for Maternity Letter

Subject: Application for Maternity Letter

I hope this message finds you well. I am writing to formally request maternity leave from [Mention Start Date of Maternity Leave] to [Mention End Date of Maternity Leave] . I have attached the necessary documents from my doctor confirming my pregnancy and due date for your reference.

During my absence, I have made arrangements for Mr. Aman Singh to manage my roles and responsibilities. He will provide regular updates on work progress thrice a week. My contact details are provided below for any urgent matters or if you need to reach me.

I assure you of my commitment to ensuring a smooth transition of my tasks. Should there be any changes in my plan, I will promptly inform you.

Thank you for your understanding and support. I am looking forward to your positive feedback.

Maternity Leave (ML) in India: Act, Eligibility & Benefits

In India, the Maternity Benefit Act of 1961 ensures that women employed in factories, mines, plantations, and organisations with 10 or more employees are entitled to maternity leave benefits. To be eligible, a woman must have worked with her employer for at least 80 days in the 12 months preceding her expected delivery date. Meeting this criterion makes an expecting mother eligible for the mandated maternity leave and any additional leave or benefits provided by her employer.

Eligibility Criteria

Maternity leave is extended to:

• Pregnant women,
• Women adopting a child,
• Women experiencing a miscarriage,
• Surrogate or commissioning mothers.

For surrogate mothers, the 26-week maternity leave period begins from the day the newborn is handed over to the adoptive parents.

Covered Sectors

Maternity leave benefits apply to women employees in both the public and private sectors, safeguarded by the Maternity Benefit Act of 1961. This Act encompasses establishments employing 10 or more people, ensuring female employees receive maternity benefits during pregnancy, childbirth, and post-delivery.

It’s important to note that the Maternity Benefit Act doesn’t extend to self-employed women or those working in establishments with less than 10 employees.

Understanding your maternity leave eligibility is crucial, ensuring you can avail of the benefits rightfully due to you during this important life event. If you have further questions or concerns, it’s advisable to consult with your HR department or legal advisor.

Maternity Leave Benefits

In India, the Maternity Benefit Act of 1961 provides essential support for working mothers, acknowledging their vital role during pregnancy and after childbirth.

Maternity Leave Period According to the Act, first and second-time mothers are entitled to 26 weeks, or 6 months, of paid maternity leave. Subsequent pregnancies allow for 12 weeks, ensuring mothers receive their full salary during this period. Importantly, this leave is not just about time off; it’s about supporting mothers during a significant life transition.

Additional Maternity Leave Benefits Recognizing the multifaceted challenges of motherhood, the Act ensures comprehensive support. Mothers are granted provisions for childcare, and upon return, they have the right to resume their previous positions. Additionally, if a mother requires more time to recuperate and adjust, her employer must grant extra leave days, promoting the physical and emotional well-being of both mother and child.

Protection for Pregnant Employees Pregnant employees deserve a safe and supportive work environment. The Act mandates that workplaces must provide essential facilities, including hygienic restrooms, comfortable seating, and safe drinking water, ensuring pregnant women can work in a healthy and secure manner.

Moreover, it’s crucial to note that under the Maternity Benefit Act, employers cannot terminate or dismiss women employees solely due to their pregnancy, labour, or post-childbirth recovery. This protective measure secures the livelihood and dignity of expectant and new mothers, fostering a workplace environment that values and supports every stage of a woman’s life.

How To Write An Email To HR Asking About Company Maternity Leave Policy

When inquiring about your company’s maternity leave policy, there are two primary communication methods you can opt for either verbal or written communication.

• Verbal Communication: You can request a meeting with your HR representative to discuss the maternity leave policy in person. Alternatively, you could initiate a conversation with them via a phone call to address your queries.
• Written Communication: Another effective approach is to send an email or a letter to HR. Composing a well-crafted email allows you to clearly articulate your questions about the company’s maternity leave policy and provides a documented record of the conversation.

Dear Mr./Mrs. [Recipient’s Name],

I hope this message finds you well. My name is [your name], and I am a member of the [your department] at [Company Name]. I joined the company on [joining date/month/year]. I am reaching out to inquire about our company’s policy concerning maternity leave as I am in the early stages of my pregnancy.

I would be greatly appreciative if you could provide me with the relevant document or link outlining the maternity leave policy. Additionally, I would like to arrange a private discussion at your earliest convenience to seek clarification and address any queries I may have.

Attached to this email, you will find the doctor’s letter confirming my pregnancy for your reference.

Thanking you for your prompt attention to this matter.

[Your Name] [Phone Number] [Job Profile]

Maternity Leave Extension Letter

At times, women require maternity leave extensions due to childcare or health issues. Addressing frequently asked questions about these extensions, consider the following key points in your request letter:

• Reasons for Extension: Explain the specific reasons for the extension. For childcare, mention the need to care for your newborn or your child’s health and well-being. If it’s related to health issues, provide brief details about your condition and how it impacts your ability to return to work.
• Duration of Extension: Clearly specify the duration of the extension you are requesting. State the exact start date and the anticipated end date of the extended leave period.
• Documentation: Provide any necessary medical certificates or documents supporting your request. This could include a doctor’s note outlining your health condition or a childcare professional’s recommendation for an extended leave period.
• Work Arrangements: If possible, propose a temporary work arrangement during the extended leave period. This might include remote work options, reduced hours, or specific tasks you can manage from home. Be clear about how you plan to manage your responsibilities remotely.
• Communication Plan: Specify how you plan to stay in touch during the extended leave period. Provide alternative contact information and assure your availability for important work-related matters.
• Assurance of Smooth Transition: Express your commitment to ensuring a smooth transition during the extension. Assure your employer that you will take the necessary steps to hand over your responsibilities or delegate tasks appropriately before your extended leave begins.

Maternity Leave Extension Letter Sample

I hope this message finds you well. I am writing to request an extension of my maternity leave, which commenced from [start date] to the initially agreed end date of [original end date]. I recently gave birth to my baby boy through a caesarean delivery, necessitated by health concerns. As advised by my doctor, my recovery requires additional weeks of bed rest, thus requiring an extension of my maternity leave until [new end date].

I have already coordinated with [name of the person in charge of your roles and responsibilities], who has kindly agreed to cover my duties during my absence.

Enclosed with this letter, please find the doctor’s letter confirming my health condition and the need for an extended maternity leave period.

I sincerely appreciate your understanding and support in this matter. Your consideration is highly valued.

Thanking you for your understanding.

FAQs about Maternity Leave Letter

What to include in a maternity leave extension letter.

• Duration: Specify your leave's start and end dates as per the initial agreement.
• Reasons: Briefly explain your reasons without oversharing.
• New Date: Request the new end date for your extended maternity leave and seek your employer's approval.
• Doctor's Letter: Attach a doctor's letter to validate your situation and request.
• Courtesy: Maintain a courteous tone, expressing gratitude, which can significantly impact the approval process.

When should I submit my maternity leave application?

It's advisable to submit your maternity leave application well in advance, typically a few weeks before your intended leave start date. This allows your employer ample time to plan for your absence and make necessary arrangements.

What information should be included in a maternity leave application?

A maternity leave application should include your personal details, expected due date, the duration of the leave, and the date you plan to return to work. It's also essential to mention if you intend to take the entire leave entitlement or a partial period.

Should I customise my maternity leave application based on company policies?

Yes, it's crucial to tailor your application according to your company's policies and guidelines. Familiarise yourself with the maternity leave policy to ensure your application aligns with the company's rules and regulations.

Is there a specific format for a maternity leave application?

While there isn't a strict format, a maternity leave application should be formal and concise. It's recommended to use a professional tone, include a clear subject line, and organise the content in a structured manner.

The above maternity leave application samples and tips should help you write and submit a convincing application for maternity leave.

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Maternity Leave Application for Teachers, Government Employees, Male & Office

Table of Contents

Maternity Leave Application

To: [Supervisor’s Name]

Dear [Supervisor’s Name],

I am writing to formally request maternity leave, as per the company’s policies and procedures. I am expecting a child and anticipate needing time off to recover and care for my newborn. I plan to start my maternity leave on [start date]. I would like to take [number of weeks/months] of leave, as allowed by company policy. Please let me know if there are any specific forms or documentation required to proceed with this request. During my absence, I will ensure that my responsibilities are adequately covered. I am more than willing to provide a detailed handover document and assist in any way necessary to ensure a smooth transition. I can also be reached via email or phone should any urgent matters arise. I understand that I am entitled to the benefits and protections provided by the law and our company’s policies regarding maternity leave. I trust that my request will be processed in a timely manner, and I will be notified of any further steps or requirements. Thank you for your attention to this matter. I am looking forward to the arrival of my child and returning to work after my maternity leave. Please feel free to contact me if you require any additional information or have any questions.

Sincerely, [Your Name]

Maternity Leave Application for Teachers

[Your Name] [Your Position] [School Name] [School Address] [City, State, ZIP] [Date] [Principal’s Name] [School Name] [School Address] [City, State, ZIP]

Dear [Principal’s Name], I hope this letter finds you well. I am writing to officially request maternity leave, as I am expecting a child. I would like to take advantage of the maternity leave provision for teachers, as stated in the school’s policies and procedures. I am expecting to begin my maternity leave on [start date]. I plan to take the recommended [number of weeks/months] of leave, giving me ample time to recover from childbirth and care for my newborn. I understand the importance of maintaining continuity of education and would be happy to arrange for a substitute teacher during my absence. I have already begun preparing a comprehensive lesson plan for the substitute teacher, which includes an outline of the curriculum for the duration of my absence. I will also make myself available for a smooth transition by providing the necessary materials, resources, and any additional support the substitute may require. I am aware of the school’s policy regarding notification of leave and will ensure all necessary paperwork and documentation is submitted prior to the start of my maternity leave. If there are any specific forms or procedures I need to follow, please let me know so that I can complete them promptly. I deeply value my role as a teacher and am committed to maintaining the high standards of education for which our school is known. I have no doubt that my absence during this period can be effectively managed, and I have the utmost confidence in the capabilities of my colleagues to ensure the continued progress of our students. I would greatly appreciate your support and prompt attention to this matter. Please let me know if there are any questions or further steps I need to take to process my maternity leave request. Thank you for your understanding, and I look forward to returning to school after my maternity leave.

Sincerely, [Your Name] [Your Position] [Contact Information]

Maternity Leave Application For Government Employees

Sample maternity leave application letter for government employees:.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employer’s Name] [Employer’s Position] [Government Department/Agency Name] [Department/Agency Address] [City, State, ZIP Code]

Subject: Maternity Leave Application

Dear [Employer’s Name], I hope this letter finds you in good health. I am writing to formally request maternity leave in accordance with the policies and regulations of our government department/agency. I am expecting a child and my due date is [Due Date]. I would like to begin my maternity leave on [Start Date]. As per my calculations, I plan to take a leave of [Number of Weeks/Months]. I have attached the medical certificate from my healthcare provider confirming my expected due date and the need for maternity leave. During my absence, I am willing to delegate my responsibilities to a colleague or provide any necessary training to ensure a smooth transition and minimal disruption to the workflow. I am also open to discussing any other arrangements or suggestions you might have regarding my maternity leave. I understand that I am entitled to [Number of Weeks/Months] of paid maternity leave as per government policies and regulations. Details of my accumulated leave entitlement can be provided upon request. I will ensure all necessary paperwork is completed and submitted promptly. I kindly request you to consider my application and grant me maternity leave from [Start Date] to [End Date]. I assure you that I will stay connected and reachable during my leave and promptly respond to any work-related matters that may require my attention. Thank you for considering my application. I am grateful to work for a government department that is supportive and empathetic towards its employees. I look forward to your positive response.

Yours sincerely, [Your Name] Remember to adjust the details in brackets according to your specific situation and follow any specific guidelines or requirements set by your government department/agency.

Maternity Leave Application to the Principal

Sample maternity leave application letter for a school principal:.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Principal’s Name] [School Name] [School Address] [City, State, ZIP Code]

Dear [Principal’s Name], I hope this letter finds you in good health. I am writing to formally request maternity leave in accordance with the policies and regulations of our school. I am expecting a child and my due date is [Due Date]. I would like to begin my maternity leave on [Start Date]. As per my calculations, I plan to take a leave of [Number of Weeks/Months]. I have attached the medical certificate from my healthcare provider confirming my expected due date and the need for maternity leave. During my absence, I am willing to delegate my responsibilities to a colleague or provide any necessary training to ensure a smooth transition and minimal disruption to the student’s education. I am also open to discussing any other arrangements or suggestions you might have regarding my maternity leave. I understand that I am entitled to [Number of Weeks/Months] of paid maternity leave as per school policies and regulations. Details of my accumulated leave entitlement can be provided upon request. I will ensure all necessary paperwork is completed and submitted promptly. I kindly request you to consider my application and grant me maternity leave from [Start Date] to [End Date]. I assure you that I will stay connected and reachable during my leave and promptly respond to any school-related matters that may require my attention. Thank you for considering my application. I am grateful to work in a school that values the well-being of its staff and supports them during important life events. I look forward to your positive response.

Yours sincerely, [Your Name] Remember to adjust the details in brackets according to your specific situation and follow any specific guidelines or requirements set by your school administration.

Maternity Leave Application for Male

Sample maternity leave application letter for a male employee:.

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Employer’s Name] [Employer’s Position] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code]

Dear [Employer’s Name], I hope this letter finds you in good health. I am writing to formally request maternity leave in accordance with the policies and regulations of our company/organization. My spouse/partner is expecting a child and her due date is [Due Date]. As her primary support system and to actively participate in the care and well-being of our child, I would like to request maternity leave. I plan to begin my leave on [Start Date] and anticipate taking a leave of [Number of Weeks/Months]. I have attached a copy of my spouse’s medical certificate confirming her expected due date. During my absence, I have made arrangements to ensure the seamless continuation of my responsibilities. [Provide details about how you plan to delegate your responsibilities or provide any necessary training if applicable.] I understand that traditionally, maternity leave is granted to female employees, but I kindly request that you consider my unique circumstances and make an exception in this case. Providing me with maternity leave would not only allow me to support my spouse/partner during this important time but also help in fostering a culture of gender equality and caregiving within our company/organization. I assure you that during my leave, I will stay connected and reachable and promptly respond to any work-related matters that may require my attention. I am committed to ensuring minimal disruption to the workflow and will provide any assistance needed for an effective transition period. Thank you for considering my application. I believe that granting me maternity leave will reflect the inclusivity and supportiveness of our company/organization. I look forward to your positive response.

Yours sincerely, [Your Name] Remember to adjust the details in brackets according to your specific situation and company/organization policies. It is essential to address any policy or cultural considerations that may arise when requesting maternity leave as a male employee.

Maternity Leave Application Letter for Office

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date] [Supervisor’s Name] [Company/Organization Name] [Company/Organization Address] [City, State, ZIP Code]

Dear [Supervisor’s Name], I hope this letter finds you well. I am writing to formally request maternity leave in accordance with the policies and regulations of our company/organization. I am expecting a child, and my due date is [Due Date]. I would like to begin my maternity leave on [Start Date] and anticipate taking a leave of [Number of Weeks/Months]. I have attached the medical certificate from my healthcare provider, confirming my expected due date and the need for maternity leave. During my absence, I am committed to ensuring a smooth transition of my responsibilities. I plan to complete all pending tasks before my leave begins and prepare detailed handover notes for my colleagues. I would be more than willing to provide any necessary training or guidance to ensure that my duties are properly managed during my leave. I understand that I am entitled to [Number of Weeks/Months] of paid maternity leave as per our company/organization’s policies. Details of my accumulated leave entitlement can be provided upon request, along with any additional documentation required. I kindly request you to consider my application and grant me maternity leave from [Start Date] to [End Date]. I assure you of my commitment to maintaining open communication during my leave and promptly responding to any work-related matters that may require my attention. Thank you for your understanding and support. I appreciate the opportunity to take this time to care for my growing family. I am confident that my colleagues will handle my workload efficiently in my absence. Please let me know if there are any further steps or paperwork that need to be completed to formalize this request. I look forward to your positive response.

Yours sincerely, [Your Name] Remember to adjust the details in brackets according to your specific situation and company/organization policies.

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Maternity Leave Application in Urdu, Hindi & English

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Sample Maternity Leave Application format for School Teacher

[These Sample leave application formats are for maternity leave or pregnancy leave in school to send The Principle or headmaster in the English language. You can follow the sample as Email letter. You can modify these format as your requirement.]

The principle,

Institute Name…

Institute Address…

Sub: Application for maternity leave

Respected Principal,

I am (Name) pre-school teacher (job designation) at (Institute/ Branch name). My family doctor recommended me to have rest before admission to the maternity hospital. Now I will be on leave for three weeks from the school and I request you to please approve my leave as well as assign teacher for my class during my absence. At the end of my maternity leave, winter vocations may start and I will join back the school after the Winter Vocations. Thanking you. Sincerely,

Job Designation…

Contact no…

Another format,

Sub: Application for Maternity Leave

Respectfully stated that I, (Name), have been serving in your school for 2/3 years as a science teacher (Job designation). As per the discussion held with you, a month ago, my maternity days are just near now. The doctor has suggested me complete bed rest. I want to apply for a long medical leave of 2 months (As your requirement). When my delivery will be held by the grace of Allah, after 40/60 days, I will be back to my job. I request you to grant me leave and arrange a substitute teacher for the subject of science.

Thanking you,

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Maternity Leave Application Samples For Teachers & Employee

Table of Contents

1. Maternity leave application for bank employee

To, The Bank Manager Name of the Bank Address of the Bank

Date :dd/mm/yyyy

Subject: Application requesting maternity leave

Respected sir/madam, With all due respect and humble submission I wish to inform you that I am pregnant and I seek maternity leave from _/_/__ to _/_/__ ( mention date ). It would be very kind of you if you accept my request.

I therefore request you to kindly grant my application for which I shall be forever grateful to your kindness.

Thanking you

Yours sincerely Name

2. Maternity leave application letter for teacher after delivery

To, The Principal St.Jones high school Pune, India

Subject: Application letter requesting maternity leave after delivery.

Respected sir/madam, This is to gently notify you that I am a teacher in your school.I teach geography. After my recent delivery, I am unable to attend the classes as the child requires utmost care at this time period. I request you to kindly grant me maternity leave.

I hope and wish that you will look into the matter and do the needful at the earliest for which I shall be forever grateful to you.

Yours faithfully Name Subject Other details

Also Read: Leave Application For School Teacher To Principal

3. Maternity leave application letter for teachers before delivery

To, The Principal Name of the school Address of the school

Date : dd/mm/yyyy

Subject: Request application for leave.

Respected sir/madam, I am writing this letter to gently inform you that I teach maths at your esteemed educational institution. My delivery is due next week and the doctor has advised me to rest. Due to which I will not be able to continue classes for a while.

I therefore request you to kindly grant my application and allow me to get maternity leave, I shall be deeply thankful to you.

Yours sincerely Name Subject Other important details

4. Maternity leave application for school teacher

To, The Principal St. Stephen’s high school Mumbai, India

Subject : Application requesting maternity leave.

Respected sir/madam, With all due respect, I am Nidhi Sharma writing this letter to inform you about my condition. I work as a teacher in your esteemed school. I will be unable to take classes. My delivery is due next month and I require maternity leave as instructed by the doctor.

I request you to kindly grant my application and allow me to have maternity leave at the earliest possible. I shall be eminently grateful to you for this act of your kindness.

Yours faithfully Name Contact details

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Golam Md is the founder of Applicationloop.in, a blog that is exclusively dedicated to providing helpful tips, Samples and advice on writing effective application letters.

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Teachers Are Pushing for Paid Parental Leave. How It’s Going

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Kathryn Vaughn has dedicated her career to teaching other people’s children. When it came time to have her own children, though, she experienced what felt like a significant lack of support.

After years of unexplained infertility, Vaughn and her husband were thrilled to learn they were expecting their first child, due September 2021. But Vaughn soon turned her attention to the practical business of figuring out how much time she could afford to stay home with her newborn.

Like teachers across the country, Vaughn, an elementary art teacher for the Tipton County Schools in Brighton, Tenn., received no paid maternity leave. She had to use her accrued sick days, which she began “hoarding,” sometimes forfeiting prenatal health care visits to maximize time at home with her newborn after the birth. Ultimately, Vaughn had just a 13-day maternity leave before returning to work.

“I returned to work before my body was able to heal,” she said. “It was pretty awful.”

The following summer, Vaughn became pregnant again. On the first day of the new school year, she miscarried. But with less than two weeks of paid time off (between sick and personal days), she chose to work through her loss . She and her husband planned to try to get pregnant again right away, and she wanted to reserve those days for another potential maternity leave.

Vaughn’s experience is not unique. Only a fraction of the nation’s public school teachers receive paid parental leave upon the birth or adoption of a child. A 2022 National Council on Teacher Quality analysis of 148 large districts across the nation in 2022 found that just 18 percent provided full or partially paid parental leave of some kind.

Heather Peske, NCTQ’s president, said the council’s analysis found few trends among the types of districts that offer paid parental leave. “We did not see patterns. Just lots of variation,” she said. “Overall, not enough districts are offering paid family leave.”

That is changing, albeit slowly. Since NCTQ’s 2022 analysis, the push for paid parental leave has gained traction around the country. In the spring of 2023, for instance, Oklahoma, Tennessee, and South Carolina enacted new laws offering some form of paid maternity leave for educators.

This year, activity on the paid parental leave front continues, with uneven results.

Georgia Gov. Brian Kemp, a Republican, signed a bill in April doubling paid parental leave for public school employees from three to six weeks.

Meanwhile, in May, a measure in Alabama that would have required local boards of education to provide eight weeks of paid parental leave for birth, adoption, miscarriage, or stillbirth passed overwhelmingly in the state senate, before being blocked by the senate president, who cited budget concerns.

The move incensed the bill’s sponsor, state Sen. Vivian Davis Figures, a Democrat, who told legislators: “None of you are pregnant, ever will be pregnant, nor will have a baby. You have no idea what it’s like; not only the physical things we have to go through, but the mental and emotional things we have to go through.”

Following is a look at who has championed some of the recent efforts to enact paid parental leave, the obstacles that prevent or slow implementation, and what advocates see as the ramifications of failing to provide paid parental leave to educators.

Who’s championing paid parental leave

Many of the educators who have pushed for paid parental leave in their state or district have been motivated by their or their colleagues’ personal experience.

Vaughn began advocating for legislative change in Tennessee in the throes of teaching full time, caring for her young son, and reeling from a miscarriage. She took to social media; wrote an impact statement about working through the loss of a pregnancy on behalf of A Better Balance , a national nonprofit with an office in Nashville, Tenn., that advocates for family-friendly reforms; and spoke directly to state politicians about the issue.

Ultimately, Gov. Bill Lee, a Republican, signed into law last July the Teacher Parental Leave Act , which provides eligible public school educators and administrators six weeks of paid parental leave within a year of a birth, adoption, or stillbirth.

Former New York City public school high school math teacher John Troutman McCrann, who now works full-time for the United Federation of Teachers, advocated along with other colleagues for paid parental leave at the nation’s largest school district.

The initiative gained traction when nearly 85,000 teachers and other supporters signed a petition calling for the city’s teachers’ union to fight for paid parental leave. From there, formal advocacy efforts by the United Federation of Teachers led to a June 2018 agreement with the city that guaranteed educators six weeks of paid time off for the birth, adoption, or fostering of a child.

Last year, the UFT negotiated a more generous paid parental leave policy for New York City public school teachers, McCrann said. Now, if two parents in the same household are employed by the city’s department of education and meet eligibility requirements, they can each take six weeks paid parental leave, as opposed to sharing the allotted six weeks between the two of them.

McCrann recalled how he started advocating for paid parental leave after becoming aware of the challenges his colleagues experienced as they balanced caring for newborns, returning to work, and affording their new circumstances. “It was me and a bunch of women who were pregnant [who initially advocated for a policy],” McCrann said. “At the time, my wife and I were thinking about [having] kids.”

While teachers’ unions frequently drive advocacy for parental leave policies, McCrann said that’s not always the case. “A school board could just do the right thing,” he said, pointing out their power to initiate parental leave policies on their own.

The cost of providing paid parental leave

Cost rises to the forefront of any negotiation that involves paid leave, McCrann said. It also tends to be the deciding factor when lawmakers vote against providing paid parental leave, like in Alabama this year.

In California, efforts to provide teachers with paid leave have stalled over the past several years, with Gov. Gavin Newsom, a Democrat, citing the financial burden on school districts as the stumbling block.

“Providing every California worker with paid family leave is a noble goal and a priority for my administration,” Newsom said when vetoing legislation that would have provided educators with paid parental leave in 2019. “However, this bill will likely result in annual costs of tens of millions of dollars that should be considered as part of the annual budget process and as part of local collective bargaining.”

State legislators have introduced a similar measure this year. Currently, California Assembly Bill 2901 , which would provide educators with 14 weeks of paid disability and parental leave, is pending in the state senate’s education committee.

McCrann argues that the cost of paying teachers when they’re on leave with a new child might be overestimated. “School boards are going to try to say: ‘We can’t afford to hire a new teacher,’” he said. “But by me taking leave as a teacher, that doesn’t cost [the school system] double, because substitute teachers get paid less.”

And paid leave can help improve teacher retention and morale, experts say.

“If teachers are not given access to paid family leave, the choices they have are pretty slim,” NCTQ’s Peske said. They can hoard their sick days, try to have a child in the summer, take unpaid leave, go back to work before they’re emotionally or physically ready, or decide that they don’t want to return to teaching after having a child, she notes. None of these are necessarily attractive options for expectant parents or the school system where they work.

“Without acknowledging or implementing family-supportive policies, we do stand to lose people who are strong teachers,” Peske said.

At least one estimate places the total costs to replace a teacher between $9,000 and $21,000.

Unquantifiable costs of providing paid parental leave—or not—are also at stake.

Peske notes several proven positive health outcomes to all family members when parents receive sufficient time to care for children in the early stages of their lives. Evidence links paid leave to improved parental and infant health and well-being, improved long-term father-child relationships, and even lower divorce rates.

“The ability that I had to be at home with my son for six weeks was transformative for our relationship. And that matters to the public school system,” McCrann said. “There must be a way to factor that cost in.”

Vaughn, who is expecting another child in September, will have fewer tough choices to make this time around. “I feel so much better knowing I have this paid leave,” she said. “I feel more free to go to doctors appointments. Before I would try to skip them.”

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