how to write a cover letter arts administration

Creative Careers: Cover Letter Tips for Art Administrators

Writing a stellar cover letter is one way to creatively present yourself and grab a potential employer’s attention.

Art administrator positions can attract a high volume of applicants. Opportunities at institutions like the Metropolitan Museum of Art or The Public Theater are in high demand on NYFA Classifieds. Writing a stellar cover letter is one way to creatively present yourself and grab a potential employer’s attention. It’s important to craft your message in a unique way that highlights your professional achievements and relevant experience. Despite the intense competition, the right cover letter can get noticed! Use these seven tips to deliver an outstanding first impression.

1.) Use a checklist

As you prepare to write your cover letter, answer the following questions:

• What motivated you to apply for the position?
• What makes your personality and artistic background an asset to the organization?
• In what way could you contribute to the organization’s goals and culture?

2.) New application? New cover letter

Every position you apply for is unique and quite often very competitive. Craft your message in a way that makes you stand out. Discuss why you’re interested in the organization, how the position can potentially grow your career and why you’d be a great asset to the team. Do your research in advance; applicants who have a strong understanding of organizational goals are more likely to get interviewed.

3.) Sell Yourself

Use your cover letter to display your skills and overall confidence. Demonstrate that you fully understand the job description and how your experience is relevant to the position. When writing your cover letter, make note of transferable skills, along with distinct work examples. When looking for a job in the arts, showing a little personality is also encouraged. Let your personal interests and enthusiasm come through in your correspondence.

4.) Showcase your Talent

Hiring managers are always looking for candidates who want to expand their skill set and contribute to the growth of an organization. When writing your cover letter, clearly express how your background can strengthen the company. Cater your message to your potential employer and highlight specific examples of how you intend to help them meet their objectives.

5.) Be Genuine

Use your cover letter to reflect your creative passions, personality and accomplishments. Organizations want to invest in high performers who have a vision for themselves. Identify how you can positively impact the culture within the company. For example, do you volunteer or have outside passion projects? Share engaging and relevant examples that show you’re a well-rounded, community oriented applicant.

6.) Capture their Attention

Your opening paragraph should immediately capture the reader’s attention and convey why you’re the perfect candidate. Why would this be an exciting and rewarding experience? Be clear about your qualifications and what you find appealing about the job. Choose an achievement, a skill or a project that you believe will catch the hiring manager’s attention professionally.

7.) Proofread

Make sure you proofread your cover letter! Review your spelling, grammar and punctuation.  As you apply to various positions, be mindful that you have the correct position title and organization name in your message. Make a habit of labeling your resume with your full name and the specific job title. Avoid careless mistakes. Hiring managers are reviewing tons of applications, you want them to remember your name, not glaring errors.

When searching for opportunities, avoid sending generic cover letters, instead look for ways to display your work experience and creativity. Employers want to know how they will benefit from your contribution. Use the cover letter to emphasize accomplishments and demonstrate your tremendous value.

Visit NYFA Classifieds to view the latest creative opportunities.

– Glory Edim, Program Associate, Online Resources

Image: Angela Gualdoni (Fellow in Painting ‘15)

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Sample Cover Letter for a Job in the Arts

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What to Include in a Cover Letter for an Arts Position

• Tips for Writing an Effective Cover Letter

Sample Cover Letter for an Arts Position

Sending an email cover letter.

Are you applying for an arts-related position? A  cover letter  is an important piece of the on-paper first impression you'll give a potential employer. More importantly, it can provide a space to highlight details of your experience and special skills that might not be included in your resume.

What you include in your cover letter will be dependent on the open position and your unique background. For instance, if you're up for a position in the arts, such as a  studio assistant , your cover letter should include information relevant to the position, which may include anything from organizational skills to your canvas-stretching know-how. 

Always take the time to personalize your letter, so it shows the employer why you're a strong match for the job. 

To get started, take a look at advice on what to include in a cover letter for an arts position. Plus, review a sample cover letter to inspire you while writing your own. 

Since a cover letter is a formal document, there's a certain set structure that must be followed. Your cover letter should include the following things: 

• A salutation —if at all possible, address the letter to an individual. See  salutation examples . 
• The body of the letter —here is where you'll share your qualifications for the role at hand. The body of the cover letter can be several paragraphs in length. You may opt to use bullet points in this section. This section should highlight your relevant skills and experience for the arts-related position. This could include previous work in the arts, including classes and volunteer positions.

Tailor this section to the job at hand—if you're applying for a job as a gallery assistant, you'll highlight different qualifications than if you're seeking a role as an art teacher in a museum. 

• A close —a polite close is a must. 
• A signature —sign your letter in pen if you are sending a hard copy; if you are emailing the cover letter, include an  email signature . 
• Contact information —for hard-copy letters only, add the hiring manager's contact details and your own above the salutation. If you're emailing the cover letter, share your contact info in the email signature. 

Tips for Writing an Effective Arts Position Cover Letter 

There are so many arts-related positions out there. Your letter will prioritize different aspects of your background and qualifications depending on the role at hand. Here are some tips to keep in mind as you write your cover letter: 

Emphasize relevant skills.  It's not just art-related skills that you'll want to highlight in your letter. There are many other skills—both soft and hard—that may be required for the role at hand. For instance, if you're applying for a role working in a gallery, you'll want to make sure to emphasize your sales-related skills, as well as your customer service skills. Someone applying for a role as a music teacher would share details about teaching credentials or experience working with students in their cover letter.  

Consider sharing a portfolio.  If you're seeking a role where your art will be assessed as part of the hiring, linking to an online portfolio of your work in your cover letter may be helpful. 

Show why you're a great fit.  The overarching goal of any cover letter is to make a case for your candidacy for the role at hand. To that end, you'll want to emphasize your relevant skills and experience, and also show that you're a good fit. By researching the company or institution, you'll know what points to emphasize in your letter. 

Proofread and edit.  Make sure to read through your cover letter carefully, checking for typos and grammatical errors. Take the time to  proofread your letter .  

This is an example of a cover letter for an arts position. Download the cover letter template (compatible with Google Docs and Word Online) or see below for more examples.

Sample Cover Letter for an Arts Position (Text Version)

Daniel Applicant 123 Main Street Anytown, CA 12345 555-555-5555 daniel.applicant@email.com

June 14, 2021

Michael Lee Director, Human Resources Acme Arts 123 Business Rd. Business City, NY 54321

Dear Mr. Lee,

The description you posted for a studio assistant parallels my interests and qualifications perfectly.

With my background in art and psychology, I am confident that I would make a very successful and creative studio assistant. Having worked for the non-profit organization CountyArts, I have been exposed to a number of aspects of the art world. My experience as an artist assistant at the Museum of Art demonstrates my capability of working with others through the creative process of production while meeting the challenges presented to me.

Also, my education in psychology has allowed me to learn the nuances of people and has provided me with good investigative and analytical skills that will suit your needs for customer assistance.

I would appreciate the opportunity to make a substantial contribution by exploring the business of applied art through your design firm.

I welcome the opportunity to meet with you to further discuss my candidacy and will call next week to see if we might arrange a time to speak. Thank you for your time and consideration.

Signature (hard copy letter)

Daniel Applicant

We now live in the digital age, so when emailing your cover letter and resume, list the position and your name in the subject line of the email (e.g., "Studio Assistant - Your Name"). You can use the body of the email to jump right into the salutation and letter. 

If you have the opportunity to deliver a hard copy of your cover letter or have chosen to attach a PDF to your email, you should follow the more traditional format, which includes your contact information, the date, and the contact information for the hiring manager or person to whom you are writing at the top.

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Arts Cover Letter Examples

A cover letter is an important part of any job application, and having a well-crafted cover letter is key to making a good impression on potential employers. Creating a polished cover letter for a job in the performing arts can be a challenge, but with the right guidance and some helpful examples, the process can be much easier. In this blog post, we’ll take a look at writing a successful cover letter for an arts job and provide some useful examples to get you started.

Cover Letter Samples by Job-Title

• Digital Artist
• Environment Artist
• Interaction Designer
• Packaging Designer
• Print Designer
• Storyboard Artist
• Technical Artist
• Technical Illustrator
• Toy Designer
• Fine Artist
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• Illustrator
• Professional Painter
• Tattoo Artist
• Art Curator
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• Artist Manager
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• Screen Printer
• Textile Designer

When you’re applying for an arts position, your cover letter can be your key to success—or your downfall. How can you make sure you write the perfect cover letter? Here are a few tips to help you get started.

• Research the company and position. Before you even begin writing your cover letter, make sure you know everything you can about the company, their mission, and the position you’re applying for. This research can be helpful in tailoring your letter to meet the needs of the organization.
• Tailor your letter. Make sure your letter is written specifically for the job you’re applying for. Use the same words and phrases that were used in the job description, and highlight any experiences or skills you have that are relevant to the position.
• Show enthusiasm. Use positive language and be sure to express your enthusiasm for the position. Show the employer that you’re excited about the opportunity and that you’re ready to hit the ground running.
• Keep it brief. Your cover letter should not be more than one page. Focus on the most relevant details and avoid rambling on.
• Proofread. Before you submit your letter, make sure you proofread it for any typos, grammar errors, or factual inaccuracies.

Writing the perfect cover letter takes time and dedication, but it can be a great way to make sure your resume gets noticed. Following these tips can help make sure you write the perfect cover letter and stand out among the competition.

What should be included in a Arts cover letter

A cover letter for an Arts position should typically include the following information:

• An introduction that succinctly explains why you are interested in the position and why you are the best candidate for the job.
• A description of your relevant qualifications and experience, including any awards, certificates, or other achievements.
• A discussion of any special tools, techniques, or creative talents that you bring to the position.
• A brief overview of any connections you may have with the organization or the Arts field.
• An explanation of how your background and experience make you an ideal fit for this role.
• A closing that outlines your enthusiasm and interest in the opportunity and makes a call to action for the hiring manager to contact you.

Examples of how to format a Arts cover letter

Examples of How to Format an Arts Cover Letter

• Start with a Professional Greeting: Begin by addressing the employer or contact person by name, if possible. If you don’t know who will be reading your letter, use “Dear Hiring Manager,”.
• Introduce Yourself: In the first paragraph of your letter, introduce yourself and explain why you’re writing. State which position you’re applying for, and briefly mention how you learned about it.
• Highlight Your Qualifications: Focus on the skills, experience, and qualifications that make you a great candidate for the position. Emphasize the strengths that you have that relate to the position’s duties.
• Explain How You Can Help: Use the second paragraph to explain how you can help the organization achieve its goals. Demonstrate your knowledge of the organization’s mission and values, and illustrate how your abilities could contribute to their success.
• Close with a Thank You: End your letter by thanking the employer for their time and consideration. Invite them to contact you if they have any questions.
• Include Contact Information: At the end of your letter, include your contact information, including email address and phone number.
• Sign Your Name: End your letter with a professional closing, followed by your handwritten signature.

Common mistakes to avoid when creating a Arts cover letter

• Not customizing the letter to the specific job application: It is essential to create a tailored cover letter for each job application to show that you have done your research and understand the job requirements. A generic template will not get you the desired results.
• Not including a call to action: Make sure to conclude your cover letter with a call to action to encourage the employer to take the next step and contact you.
• Not proofreading: Be sure to double check spelling, grammar, and punctuation. Typos and other errors can give the impression that you are careless with your work.
• Not including relevant accomplishments: Make sure to mention your relevant skills and accomplishments that are relevant to the position you are applying for.
• Omitting contact information: Don’t forget to include your name, address, phone number, and email address at the top of your letter.
• Not quantifying your accomplishments: If possible, include specific numbers and examples of your accomplishments in the arts field to give a more concrete example of your success.
• Being overly informal: Although you still want to show your personality, avoid using overly casual language or slang.
• Not researching the company: Take the time to research the company and demonstrate your understanding of their mission and goals in your cover letter.
• Failing to tailor your letter to the company’s culture: Spend some time getting to know the company culture and try to incorporate any values or qualities the company is looking for into your letter.
• Not including a professional summary: A professional summary is a great way to sum up your skills and accomplishments in the arts field in a concise way.

Benefits of submitting a Arts cover letter

• Demonstration of initiative: A well- crafted cover letter is a demonstration of initiative that shows employers you are taking the initiative to apply for a job in the arts. This can set you apart from other candidates.
• Articulate interests: A cover letter is a great way to articulate your interests in the arts, as well as providing employers with a better understanding of your skills and qualifications.
• Personalized approach: By submitting a personalized cover letter, you can ensure employers get an overview of your unique skills and qualifications in the arts.
• Showcase writing skills: A cover letter is an opportunity to showcase your writing skills, which is especially important in the arts.
• Establish a connection: A cover letter is the perfect opportunity to establish a connection with the employer, making them more likely to consider you for the job.

Writing a cover letter for an arts position is an important part of the job application process. By showcasing your skills, experience, and qualifications, you can increase your chances of being hired. While it is important to tailor your cover letter to the specific job you are applying for, it can also be helpful to have a template or guidelines to follow. Our arts cover letter examples and writing guide provide valuable insight into the important elements of an effective cover letter. With our guide, you can create a cover letter that will make you stand out from the competition and show that you are the right candidate for the job.

How to Write an Art Director Cover Letter (With Template)

Cover letter templates

Gabriele Culot

December 12, 2023

Last Update

August 12, 2024

Table of Contents

A well-tailored cover letter: the key to job application success, cover letter tips, how to structure your art director cover letter, art director cover letter template, get your career rolling with deel, key takeaways.

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Art Director cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search  translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• An Art Director sample cover letter you can easily adapt and personalize

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:  Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the  talent acquisition  team, recruiters, or human resources reps.
• Demonstrating research:  A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:  Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:  Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:  Job postings often include  specific skills or qualifications  the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:  Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:  Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include contact information:  Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use headers and sections:  Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:  Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:  Incorporate relevant keywords from the Art Director  job description  and company website into your cover letter. This can help your application pass through  applicant tracking systems (ATS)  used by many employers.
• Highlight achievements with bullet points:  Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:  Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:  Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:  Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):  If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread thoroughly:  Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a call to action:  Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:  If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:  Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:  Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:  An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:  Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:  Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:  Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:  While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:  Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

Express your genuine interest in the  Art Director  role at [Company Name] in the opening paragraph. Convey your passion for fostering creative collaboration and your eagerness to contribute to a dynamic and innovative team. Take this opportunity to mention any referrals that influenced your decision to apply.

About your current role

Illustrate your contributions and innovative strategies that boosted team creativity and success. Highlight your involvement in implementing specific artistic methodologies or tools that have yielded measurable outcomes, showcasing your ability to drive positive change.

Connect your current responsibilities and projects to the value you would bring to the new role, emphasizing your role in fostering a culture of continuous improvement and effective communication within a creative team.

About your experience

Expand on your hands-on experience in leading artistic teams through the creative process, ensuring adherence to artistic methodologies, and cultivating an environment of continuous improvement. Clearly communicate your well-honed skills, years of experience, and any soft or transferable skills developed throughout your artistic  career path .

Notable achievements

Spotlight standout accomplishments that demonstrate your prowess as an Art Director. Whether you played a key role in overcoming creative challenges, contributed to the delivery of outstanding artistic results, or were instrumental in the launch of groundbreaking creative projects, succinctly highlight these achievements. Describe how they were measured and their impact on the artistic team and organization.

Why you want to work there

Draw attention to specific aspects of the company's artistic vision, mission, and values that resonate with you. Articulate how these align with your artistic goals and how you envision making meaningful contributions to the company's creative success. Connect your passion for artistic methodologies with the unique attributes of the company, underscoring why it is an ideal fit for your artistic aspirations. Be thorough yet concise in expressing your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your in-depth understanding of the organization by referencing specific artistic projects or initiatives that have piqued your interest. Establish connections between these initiatives and your artistic skills and experiences, emphasizing how your creative contributions align with the company's goals. Showcase your genuine interest and proactive approach to aligning with the company's artistic mission.

In the closing paragraph, reaffirm your enthusiasm to contribute to the success of the company. Express your excitement about the prospect of further discussing how your artistic skills and experiences align with the company's creative objectives. Encourage the reader to  reach out with any questions  and sign off with a friendly yet professional salutation.

Dear [Hiring Manager’s name],

I am writing to express my interest in the Art Director position at [Company Name], as advertised. With a rich background in visual arts, creative direction, and a proven track record of delivering visually stunning and impactful designs, I am excited about this opportunity to bring my artistic vision and leadership skills to your esteemed organization.

About my current role

In my current position as an Art Director at [Current Company], I have:

• Conceptualized and oversaw the execution of visually captivating designs, resulting in a [percentage] improvement in brand visibility and engagement.
• Led a creative team through successful projects, fostering collaboration and innovation, contributing to a [percentage] increase in overall team productivity.
• Implemented cutting-edge design techniques and tools, such as [specific design software or technology], resulting in [measurable outcome] improvements in design quality and efficiency.

About my Art Director experience

My experience extends to:

• Setting and maintaining high artistic standards, ensuring that designs adhere to brand guidelines and resonate with the target audience.
• Collaborating with cross-functional teams to integrate design elements seamlessly into various projects, such as [specific project], resulting in [measurable outcome].
• Providing mentorship and guidance to junior designers, cultivating a creative and collaborative work environment.

Some of my notable achievements include:

• Orchestrating the successful redesign of [specific campaign or project], resulting in a [measurable outcome] increase in audience engagement and positive feedback.
• Introducing and implementing [specific design strategy or tool], which significantly elevated the visual identity of [specific project or brand].
• Overcoming creative challenges, ensuring the timely delivery of [specific project], and garnering praise for innovative and impactful designs.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its reputation for [mention aspects unique to the company and are a core part of its mission and values such as commitment to creativity, innovation in the industry, dedication to quality,...]. I am excited about the opportunity to contribute my artistic skills and creative leadership to support your team in achieving its goals.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific project or achievement]. I believe my background in visual arts and art direction aligns seamlessly with your organizational objectives. My passion for creating visually compelling designs and my commitment to delivering high-quality results would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Art Director role at [Company Name]. I look forward to the possibility of contributing to your team's success.

[Your Full Name]

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?  Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on  the get-hired content hub .

About the author

Gabriele Culot is a content manager and writer passionate about exploring the future of work and its opportunities. An advocate of remote and flexible work models, he is a strong believer in their power to expand access to opportunities and help build richer and more diverse connections. At Deel, he focuses on worker-related and community content, from immigration guides to workplace innovation, from digital nomad lifestyle to workplace wellbeing.

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23 Theatre Cover Letter Examples Made to Impress in 2024 

• Theatre Cover Letter
• Theatre Cover Letters by Experience
• Theatre Cover Letters by Role
• Write Your Theatre Cover Letter

You have a passion for putting on a show. Whether learning lines, developing intricate choreography, or designing sets and costumes, you have the skills to succeed.

But do your cover letter and complementary theatre resume tell an effective story about the skills you have to offer?

Just like scripts need to be outlined to structure them successfully, your cover letter can benefit similarly. Our theatre cover letter examples and free cover letter builder will provide an easy template for success.

Theatre Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your theatre cover letter!

123 Fictional Avenue Dallas, TX 75001 (123) 456-7890

December 2, 2023

Ethan Lewis Texas Ballet Theater 123 Fictional Lane Dallas, TX 75001

Dear Mr. Lewis:

I immerse myself in the enriching world of dance and choreography when I’m not engrossed in offering artistic direction in my day job. Movement analysis, partnering techniques, and prop integration are essential to a harmonious performance. Coupling this understanding with my drive for creativity, I’m thrilled at the prospect of joining Texas Ballet Theater as your new choreographer.

My most recent engagement as a senior dance instructor at the Dallas Academy of Dance involved leveraging my insight into movement analysis. There, I choreographed performances that garnered nearly 11% increased audience turn-out over the previous year, with a 69% boost to online viewership.

In the capacity of an artistic director with the Lone Star Dance Center, I utilized my expertise in partnering techniques. Constructing a recognized couples’ dance training program, we witnessed an influx of 13% new admissions within six months.

At my initial professional engagement with the Dallas Dance Company, we developed technology-assisted dance productions using projection mapping and virtual reality. This innovative approach led to an inspiring increase of 23% in revenue.

With my extensive knowledge of the performing arts, paired with my leadership experience, I can contribute positively to the Texas Ballet Theater’s artistic vision. I have attached press clippings of my past choreographies, and I eagerly anticipate discussing how my qualifications can enrich your esteemed theater.

Enclosures: Resume Application 2 letters of recommendation Press clippings

Why this cover letter works

• Attaching press clippings of your performances and projects can add a dose of reality to your theatre cover letter. Such tangible examples of your work add punch to your claims, showing the hiring manager you’ve got what it takes to get the audience on their feet.

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Theatre Internship Cover Letter Example

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Dear Ms. Martinez:

I’m thrilled to apply for the theatre intern role at Nashville Children’s Theatre, a distinguished institution that consistently fosters creativity and inspires young audiences. Eager to draw upon my foundational skills in lighting design, sound engineering, and props management, I’m looking forward to learning from industry experts and being part of your esteemed organization.

During my time at Tennessee State University, my arts studies were centered around enhancing my knowledge of lighting design and operation. I undertook a personal project where I crafted lighting concepts for four plays, creating a sensory-rich atmosphere through color and shadows. While my involvement garnered positive peer reviews, I’m eager to grow my skills in a professional setting and learn from seasoned lighting designers.

I initiated my journey in sound engineering through a college project where I utilized tools Pro Tools and Logic Pro to design immersive soundscapes for three student plays. I handled sound logistics from pre-production to live performances, amplifying the audio-visual experience for our audiences. I can’t wait to delve deeper into sound engineering mechanics within your inclusive, educative, and inspiring environment.

Balancing this with volunteering at Tennesse Performing Arts Center, I gained practical experience in props management. I effectively conducted an inventory for over 137 props and coordinated with set designers and backstage crew, enhancing on-stage fluidity. I look forward to expanding my knowledge with hands-on learning in props management at your organization.

Enthusiastic about learning and growing, I see the theatre internship opportunity at Nashville Children’s Theatre as a platform to solidify and expand my technical skill set while contributing to a team with a high standard for creativity and excellence. I eagerly anticipate discussing the potential of becoming a valuable addition to your team. Thank you for considering my application.

Esmeralda Perez

• Emulate how Esmeralda narrates a college project she took part in, highlighting the specifics of the project (in this case, sound engineering) and the impact it facilitated. That demonstrates your readiness and hints at possible contributions you’re likely to bring into real-world theatre production.

Theatre Manager Cover Letter Example

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123 Fictional Avenue San Diego, CA 92103 (123) 456-7890

May 28, 2024

James Matthews Landmark Theatres 123 Fictional Lane San Diego, CA 92103

Dear Mr. Matthews:

When I first discovered an opening for a theater manager on the official website of Landmark Theaters, I knew this role would be the best match for my experience and skills. Following your theater’s commitment to presenting exceptional performances, I’m sure my contribution will help you maintain your reputation as the best theater in San Diego.

Currently working at Balboa Theatre, I have demonstrated a strong aptitude for scheduling rehearsals strategically on Cast98. Throughout my tenure, I’ve reduced last-moment delays in presenting plays by 24% while single-handedly appeasing and resolving 97% of all customer issues before they escalated.

Previously, at the New Village Arts, I developed operational reports and implemented Oracle HCM Cloud for managing new hires, leading to a 3-day decrease in the average onboarding time. Additionally, I scrutinized all payrolls via Quickbooks to ensure no discrepancies in salaries.

Starting my managerial career at OnStage Playhouse, I learned 9 techniques for maintaining high-level professionalism during customer interactions. This experience also helped me understand various union regulations and rates. My leadership in promoting union activities allowed the theater to retain 68% of its top talents for a minimum of 4 years.

Knowing the responsibility and pressure on a stage manager better than anyone else, I am confident in my ability to manage daily operations, rehearsals, customer interaction, and payroll at your theater. I appreciate you taking the time to read my application. Please let me know a suitable place for an interview where we can go over my experience in greater detail.

Aamir Abbas

Enclosures: Resume Letter of recommendation

• Don’t just write about how excited you are to lead the theater’s operations or handle their payrolls. Radiate confidence throughout your last paragraph and use strong words while also being considerate of your employer’s time to be the charismatic manager that all theaters love to work with.

Theatre Director Cover Letter Example

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123 Fictional Avenue Baltimore, MD 21237 (123) 456-7890

Kristina Miller Community College of Baltimore County 123 Fictional Lane Baltimore, MD 21237

Dear Ms. Miller:

With an extensive 7-year background in directing plays, complemented by a master of Fine Arts in Acting, I am suited as the best candidate to contribute significantly to the Community College of Baltimore County.

In my recent role at the Fells Point Corner Theatre, I led the conception, direction, and execution of “Shadows of Broadway,” garnering acclaim for its innovative storytelling and engagement in the local newspaper. This, among 9 projects, honed my ability to make creative decisions, ease complex direction aspects, and maintain the historical integrity of productions.

While working for Vagabond Players Inc., I was in charge of directing 14 shows, 11 of which went to become the town’s favourite plays for a minimum of 3 weeks. This further helped the theatre boost its annual revenue by 27% due to repeat visits from locals.

My tenure at The Voxel defines what my career started out with and has maintained ever since—integrity. Given 21 shows to direct with strict deadlines, I ensured to strategically schedule rehearsals on Google Calendar and complete all plays 3 days before the performance date. This allowed enough time for the crew to rest and perform their best on the main day.

Besides direction, I prioritise fostering a welcoming and collaborative environment for cast, crew, and audiences. This echoes your requirement for someone prepared to uphold the artistic quality of productions and enhance the academic experience of students. I look forward to the possibility of contributing to your team and to the academic and artistic growth of your students.

• Also, avoid simply listing your duties. Dig deep and state what positive changes they brought to a theater. Overall use a confident tone throughout that embodies “I know what this role is about better than anyone else. Here’s my experience to prove it.”

Professional Theatre Cover Letter Example

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123 Fictional Avenue Provo, UT 84601 (123) 456-7890

Anthony Jackson Covey Center for the Arts 123 Fictional Lane Provo, UT 84601

Dear Mr. Jackson:

I was thrilled to see the opening for a professional actor at the esteemed Covey Center for the Arts. Upon reading the lead role in your forthcoming production of “Wait Until Dark”, I knew that my skills in deeply understanding and embodying complex characters would allow me to portray the character’s natural charm and a good-natured style.

At Hale Center Theater Orem, I played as the main lead in 29 plays and worked under a variety of directors and genres. This experience allowed me to explore a profound depth of emotion and nuanced character development.

My performance as Vladimir from “Waiting for Godot” at the SCERA Center for the Arts showcased my ability to convey complex emotional landscapes and forge connections with viewers. This was evident from the fact that I was recommended to play multiple future roles by 39 audience members during post-performance discussions.

While working for SCERA Shell Outdoor Theatre, my passion for delving into a character’s personality was vivid when I played as James Tyrone from “Long Day’s Journey Into Night.” As the play ended, the theater witnessed an immediate request from 72% of the audience to do a repeat performance the next week and boosted their revenue by 11%.

I’m eager to take on the lead role of none other than Mike. The challenge of portraying a character caught between past misdeeds and a longing for redemption excites me. My methodical approach to character preparation mirrors the dedication required to bring to life the intricacies of Mike Talman. Thank you for your consideration.

Enclosures: Resume Application form

• Why, you ask? Because everyone’s a fan of a good suspenseful build-up. Add your most prominent roles first and juice things up with the effect they had on the audience. Finally, detail why getting this role is up your alley to create an unmatchable professional theater cover letter.

Theatre Audition Cover Letter Example

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123 Fictional Avenue Tucson, AZ 85641 (123) 456-7890

Ava Davis Fox Tucson Theatre 123 Fictional Lane Tucson, AZ 85641

Dear Ms. Davis,

Unyielding passion for creative interpretation and expertise in various dance styles make me a proactive partner in performing arts. This offers an exhilarating chance to unite our talents, where I’ll utilize my skills in dance styles, voice control, and choreography—gained through a fusion of academic study and hands-on experience—to amplify the artistic presence of Fox Tucson Theatre.

During my recent four-year journey with Ballet Tucson, I engaged my knowledge in contemporary and classical dance styles, leading as a principal dancer in over 23 performances. My passion and presence on stage contributed to an 11% growth in ticket sales, drawing 5360+ enthusiastic theatre-goers. This, in turn, escalated company revenue and solidified Ballet Tucson’s position as a cultural beacon.

Once with Arizona Theatre Company, my strong understanding of voice control enabled me to excel both on stage and behind the scenes. Here, I wore multiple hats—performer, vocal coach, and assistant director—effectively training 29 actors over 3.4 years for various productions. These efforts led to a 24% reduction in voice-related issues and an increase in overall performance quality, earning rave reviews in the local press.

At Rialto Theatre, my adeptness in choreography was appreciated and employed as I spearheaded the creation of captivating dance sequences for 12 high-profile productions. My innovative choreography earned recognition, with three of these productions receiving accolades at the prestigious Tucson Fringe Festival, elevating the company’s status amongst industry peers and in the local arts scene.

I relish delving deep into embodying characters, devising original choreography, and inspiring fellow performers through coaching and camaraderie. I look forward to discussing further how my performance experience can enrich Fox Tucson Theatre’s team and enhance your esteemed cultural imprint. Thank you for considering my application.

Fatima Sassi

• This narrative paints an inviting portrait of someone who can contribute beyond their role. Quantifying your contributions lends credence to your narrative and convinces the hiring manager about your potential contribution.

Backstage Cover Letter Example

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123 Fictional Avenue Houston, TX 77002 (123) 456-7890

Alley Theatre 123 Fictional Lane Houston, TX 77002

Dear Ms. Moore,

When I first saw the opening for a backstage operations crew position at Alley Theatre in the Houston Chronicles, I knew I had to apply for this prestigious opportunity. Having honed my skills in backstage operations, fostering safe environments, and meticulous attention to stage details, I believe that I’m the best fit for this role.

In my previous job at Main Street Theater, I used a range of industry software for efficient backstage management, including but not limited to Trello for task tracking, Gorilla ROI software for equipment inventory management, and Final Draft for script development. These tools helped the theater present a total of 26 plays with record-low 2 occurrences of missing props.

Additionally, my tenure at the Hubbard Theatre involved facilitating streamlined communication among team members, tracking tasks, and assisting in the development and organization of scripts. Using Asana to handle each play as a project, I ensured that 98% of the technical tasks delegated to me were completed on time.

While pursuing my technical theater degree at The University of Houston, I was also a part of 9 project-based plays which were all presented during our farewell event. Responsible for the lighting setup, I used LightConverse to create 7 three-dimensional concept drafts. All designs were approved by senior teachers and went on to become standard designs used in all university plays for three consecutive years.

Closing out, my experience has equipped me to maintain flexibility, hence, I’m open to dedicating time on weekends and evening work hours, ensuring all pre-show duties are performed to the highest standard. Thank you for considering my application. I look forward to the possibility of discussing my application with you further.

Ethan Clark

Enclosures: Resume Application

• As long as you can show that you’re the go-to person for handling multiple management and technical tools such as LightConverse, you’ll be all set to give wings to your application. Impress your potential employers further by stating the impact you created while using these tools.

Stage Manager Cover Letter Example

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123 Fictional Avenue New York, NY 10019 (123) 456-7890

Larry Hill The Broadway Theatre 123 Fictional Lane New York, NY 10019

Dear Mr. Hill:

Astounded by the historic plays presented at The Broadway Theatre in New York as a child, I am humbled to express my interest in the stage manager position. With a dynamic background as an assistant production manager and production coordinator, I am eager to bring my expertise to your esteemed productions.

Previously, at The Hayes Theater, I optimized production processes by researching and negotiating prop rent charges with local vendors, directly contributing to annual cost savings of $8,291. My leadership in deploying advanced management systems like StagePro to oversee the technical and artistic operations of production contributed to 96% positive feedback from audiences for 36 plays, as per monthly feedback forms.

While working at The Marjorie S. Deane Little Theater, I managed multiple technical cues during 14 plays to run every performance smoothly. My cues made using a Samsung Flip 2 WM55R whiteboard ensured that all lights and sound effects were made on time. Using smart boards also reduced overall paper usage in the theater by 43%.

During my tenure at The Playroom Theater, I meticulously upheld the artistic intentions of each show post-opening and guided the management team on ClickUp to prioritize 22 tasks every week. Further, my use of GoodNotes as a PDF markup helped writers share 11 script ideas with the management remotely, expediting the completion of multiple plays by 3 days.

As someone who’s looked up to The Broadway Theatre’s dedication to presenting high-quality plays for the longest, I am confident that my ability to work under pressure will contribute greatly to the theater’s continued growth.

Sincerely, Anna Morozova

Enclosures: Resume

• Right from the get-go, mention what connects you to the theater. Avoid being overdramatic but convey your emotional attachment at the beginning of your stage manager cover letter to prove that you’re more passionate and eager to join the team than anyone else.

Movie Theater Cover Letter Example

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123 Fictional Avenue Morrisville, NC 27560 (123) 456-7890

Shane Flynn B&B Theatres 123 Fictional Lane Morrisville, NC 27560

Dear Mr. Flynn:

As someone with a genuine passion for delivering outstanding service, I am excited about the opportunity to contribute to the joy B&B Theatres bring to the local residents every day. I believe that my skills in managing high-volume customer interactions and resolving issues with patience and empathy are parallel with the responsibilities described for your staff.

While working at Starbright Youth Theatre, I handled all greeting and upselling responsibilities during weekends. My gestures and proactive communication skills led to an average 4.8/5 rating for greeting services, as mentioned in monthly feedback emails. I also sold a minimum of $21 worth of theater merchandise to all visitors, a 17% increase from the previous year.

At AMC Park Place 16, I guided an average of 54 visitors every day to their respective seats and provided information on multiple shows to help them decide the best pick. By offering discounts on the theater’s beverages, I upsold 24% more products than other staff members and resolved 9 disagreement issues between visitors using my strong problem-solving skills.

Before becoming a theater staff, I also worked as a receptionist at the Crystal Smile Family Dentistry. Greeting 15+ patients daily, I accurately scheduled appointments using Google Calendars and promptly informed patients about their follow-up sessions by email. This significantly cut down monthly no-show instances in the clinic by 31%.

Being a candidate who holds extensive experience in both problem-solving and communicating with customers, I am excited about the prospect of joining your team and embracing the opportunity to provide services to B&B Theatres’ guests.

Joshua White

• Be wise with each experience and only add metrics that a movie manager will care for. Or take a little shortcut like Joshua and use things such as feedback ratings to prove your contribution’s worth.

Musical Theatre Cover Letter Example

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123 Fictional Avenue Interlochen, MI 49643 (123) 456-7890

May 23, 2024

Julia Reynolds Interlochen Center for the Arts 123 Fictional Lane Interlochen, MI 49643

Dear Ms. Reynolds:

As I apply for the sound director position for the Summer 2024 session at Interlochen Theater Arts Camp, it is a deep desire to be a part of an institution that promotes the talents of young individuals throughout Michigan.

At my previous stint at The State Theatre, I had the privilege of managing the main sound system in two major plays; “Man of La Mancha” and “Pippin.” Using Adobe Audition, I created impactful sounds and ensured they played on time when cued on 97% of occasions. My personal suggestion to use multiple speakers at different locations further provided an immersive experience to the audience.

When I worked part-time at The Croswell Opera House, I was able to learn from and collaborate with exceptional sound directors and production staff on Apple Logic Pro. Leveraging this software, I maintained a 98.4% uptime on all sound systems throughout my tenure while improving the theater’s quarterly feedback rates on sound quality by 6%.

Having volunteered at the University of Michigan while pursuing my bachelor’s in Fine Arts, I honed my technical configuration skills in Audacity and provided sound assistance to students in 13 plays. All of these plays received an A+ rank on sound design from 6 senior arts teachers.

My resume and volunteering certificate, attached with this application, detail my technical achievements. I look forward to the possibility of discussing how my background, skills, and enthusiasm can contribute to making the Interlochen Arts Camp 2024 an enriching experience for all young talents.

Thank you for your consideration,

Andrew Cohen

Enclosures: Resume Application Volunteer Appreciation Certificate

• Draw any sound-related experience from your career so far to convey that you know your stuff when it comes to musical plays. From managing sound effects to technical adjustments, go wild by clearly writing any famous plays you’ve given background sound.

Theatre Technician Cover Letter Example

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123 Fictional Avenue Poway, CA 92064 (123) 456-7890

Malcolm Holland Poway Center for the Performing Arts 123 Fictional Lane Poway, CA 92064

Dear Mr. Holland:

After reading the job description for the theater stage technician position at the Poway Center for the Performing Arts, I was certain that my experience and skills in configuring stage technicalities would be a great fit to elevate the quality of every play presented at your center.

At Poway High School Titan Theatre, I successfully led a team on Notion to manage all tasks related to stage lighting, rigging, set changes, and sound systems to meet the technical demands of theatrical production. This collaboration resulted in a 96% positive feedback rating from 285+ attendees within one quarter for the theater’s visual/sound presentation.

While working for Poway’s Community Theatre, I leveraged my expertise in Cadence for programming computer-based lighting and audio consoles, ensuring high-quality technical support for a total of 28 performances. A smooth setup further reduced the instances of missed cues due to technical issues in the theater by 17%.

As a former volunteer at Poway OnStage, I designed and troubleshot 14 electrical circuits on LTSpice for multiple plays. Completing all electric work 2 weeks ahead of schedule, I ensured that all special weekend plays during my tenure were executed on time.

Being a candidate who holds a Professional Engineer (PE) certificate, I assure you that I will maintain a high uptime for all stage lighting and speakers. Thank you for considering my application. I can be reached via my email to discuss my application in further detail.

Daniel Robbins

Enclosures: Resume Application Professional Engineer (PE) Certificate

• Now, theaters won’t just pick anyone to fill their opening. So, start putting any engineering degree or certifications on display. These add credibility to your theater technician cover letter, prove your worth, and show that you’re more skilled than the average Joe when it comes to handling light and sound systems.

Theatre Casting Cover Letter Example

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123 Fictional Avenue Sarasota, FL 34236 (123) 456-7890

Freddie Martin Asolo Repertory Theatre 123 Fictional Lane Sarasota, FL 34236

Dear Mr. Martin:

I am writing to express my keen interest in the theatre casting and hiring coordinator role at Asolo Repertory Theatre as seen on your careers page. Possessing a strong background in talent acquisition and a profound passion for the performing arts, I am eager to bring my skills to Asolo’s contemporary and vibrant setting.

My experience as a talent acquisition partner at Florida Studio Theatre included sourcing 54 professional actors annually, which significantly improved the theater’s talent pool by 32%. Further, 72% of all professionals hired under my supervision went to meet all-time records at the facility for on-time rehearsals and audience feedback.

At Rise Above Performing Arts Centre, I implemented smart recruitment technologies and strategies like Greenhouse ATS, which lowered the average time to hire new performing artists by 4 days. Using the platform’s automated screening process, the theater was able to onboard 16 professionals from Ivy universities within eight months.

Moreover, my experience as a talent acquisition intern at the Urbanite Theatre developed my administrative skills and the ability to manage a fast-paced casting process. By taking advantage of LinkedIn sourcing tactics, I recommended 14 dance performers who went on to become the theater’s main attraction during the summer season.

Fascinated by Asolo’s commitment to retaining top talent for contemporary and classical plays, I aim to drive your mission further by leveraging my diverse background in talent acquisition. Please let me know a suitable time to schedule an interview where we can talk more about how I can contribute to your theater’s success.

• From dancers to actors, everyone’s welcome in your theater casting cover letter. Just remember to write how your hired talents served the theater. Did they set new records? Attract more audience than ever? Unleash every type of impact your hiring decisions have made.

Theatre Teacher Cover Letter Example

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123 Fictional Avenue Bellevue, WA 98007 (123) 456-7890

Isabella Taylor Bellevue College 123 Fictional Lane Bellevue, WA 98007

Dear Ms. Taylor:

With a rich background in directing and producing drama performances, and a passionate commitment to fostering inclusive and dynamic learning environments, I am excited about the opportunity to contribute to Bellevue College’s Theater Arts Program as a teacher.

Throughout my tenure as a theater teacher at Seattle University, I guided 27 theatrical performances that enriched students’ academic and cultural understanding of history. Gaining an average 98% satisfaction rate from parents on post-performance surveys, I assisted each student in scoring a minimum A grade in dramatic literature and playwriting subjects.

As the director of the Roosevelt High School drama club, I have firsthand experience in set design, lighting, and production management on Show Up software. Ideating 18 script concepts, I ensured that every performance met all the guidelines of the school and allowed equal opportunity for all students interested in participating.

Starting my career as an English teacher at the Washington Primary Center, I mentored 39 students who took an early interest in acting. By motivating each class to write scripts independently using Celtx, my assistance allowed 4 groups of students to create and present 11 different plays ranging from historical development and melodrama to comedy skits.

My student-centered approach in drama teaching, focusing on inclusivity where all students can flourish, aligns with your requirements for an unbiased mentor. I look forward to discussing how my experiences can foster a fun and prosperous drama environment for every student at Bellevue College. Thank you for your consideration.

• Be smart and start from your latest role at a college, move to a high school for the next one, and finally show your drama teaching career’s beginning at a primary school. Such chronology in your theater teacher cover letter proves that you’re the go-to person for all student age groups.

RFP Submission Theater Cover Letter Example

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123 Fictional Avenue New Orleans, LA 70118 (123) 456-7890

Yumi Kimura The Tennessee Williams Theatre Company of New Orleans 123 Fictional Lane New Orleans, LA 70118

Dear Ms. Kimura:

My career in RFP (request for proposal) coordination has been a nonstop pursuit of drafting high-quality proposals that align with all the requirements you’ve listed in your job description. By helping previous theaters close big deals, I believe that working at The Tennessee Williams Theater Company of New Orleans will help me grow professionally even more.

Being a senior proposal writer for Le Petit Theatre, I developed grant proposals totaling $82K+ on Quip, not only showcasing my ability to manage large projects but also my talent for creating compelling, clear, and precise documents. This experience aligns with the task-oriented and meticulous nature of the role you offer.

During my tenure at the Saenger Theatre as a grant writer, my proactive approach to integrating Insightly CRM improved the theater’s donor relationship management and resulted in a 22% increase in repeat donations. Working under pressure, I also managed to raise $19,583 within one month with compelling proposals to fund an urgent play depicting current social issues.

While working for Happyland Theater, I provided assistance in multiple RFP tasks such as sourcing local public funds, negotiating contracts, and preparing detailed project documents. This contribution directly helped the facility secure a $6,251 fund from the Office of Community Development.

I yearn to bring my experience in factual document preparation and collaborative work ethic to support the Tennessee Williams Theatre Company’s financial and partnership growth. I look forward to hearing back from you. Thank you for considering my application.

Emma Turner

• See how Emma uses the values of their past successful proposals to clearly show that they’re a candidate no theater can afford to miss out on.

Theatre Administration Cover Letter Example

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123 Fictional Avenue Madison, WI, 53706 (123) 456-7890

May 24, 2024

Vivek Reddy University of Wisconsin-Madison 123 Fictional Lane Madison, WI, 53706

Dear Mr. Reddy:

I am sending my application for the theater administrator role at the University of Wisconsin-Madison with great enthusiasm. My background in the field of performing arts is marked by a dedication to supporting all great talents and managing all back-end operations to ensure the success and growth of every theater I’ve worked in.

With a strong 4-year experience as a theater administrator at the Overture Center for the Arts, I handled all administrator tasks for the center’s finance and outreach. Collaborating with the marketing team, I proposed a campaign idea on HubSpot Marketing Hub that improved weekend bookings for plays by 29% within three months while my cost-saving strategies helped the center reduce their monthly overheads by $3,913.

During my tenure at Goodrich Little Theatre, I honed my proficiency in multiple management tools such as Trello and Asana to lead the preparation of 3 classical plays. Presented in front of the mayor, my persuasive skills encouraged the Fond du Lac County to donate a total of $5,935+ to the theater.

Before working for performance theaters, I was an office administrator for Berkshire Hathaway Starck Real Estate. Portraying my skills in overseeing critical tasks such as database management and coordinating meetings, I used Calendly to schedule 13 weekly client meetings. This job also included taking leadership for monthly expense tracking.

My experience in record-keeping, scheduling, and marketing will allow me to contribute effectively to meet your long-term goals. I am ready to bring my expertise to UW-Madison’s Theatre Department, contributing to its mission of developing future generations of theatre professionals.

Sarah Walter

• Theaters love a huge audience and convincing them that you’re the person who can fill seats while managing records is the way to go. As a bonus, add any major feat like negotiating a deal with an official to shoot your credibility sky high.

Theatre House Manager Cover Letter Example

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123 Fictional Avenue San Antonio, TX 78205 (123) 456-7890

Cassidy Blakemore Tobin Center for the Performing Arts 123 Fictional Lane San Antonio, TX 78205

Dear Ms. Blakemore:

Ever since I first walked into the Tobin Center for the Performing Arts Theater for a play, I was fascinated by the level of service provided from the front gate to the exit. The fresh yet home-like ambiance of your center has inspired me to apply for the theatre house manager role today.

While working for The Josephine Theatre, I was responsible for greeting all the guests and ensuring their safety. My contribution led to an all-time low annual accident record of 2.4%. Further, my humble approach to connecting with every visitor allowed the theater to receive a 4.8/5 satisfaction rating on Google Reviews, with 84% of reviews focusing on high-quality initial interaction.

At The Classic Theatre of San Antonio, I trained 11 front gate attendees using TalentLMS on the best practices of greeting first-time visitors. They further went on to become the theater’s most requested attendees for 87% of all plays. This experience honed my ability to learn patron needs efficiently—a skill I believe is pivotal in enhancing the experience at your theater.

Additionally, my role at San Pedro Playhouse required meticulous attention to answer an average of 19 questions regarding seating, timings, and actors involved during weekends. Providing active assistance, I played a key role to help the theater maintain its annual visitor satisfaction rate of 94%.

I am enthusiastic about the opportunity to bring my passion to serve patrons and foster comfortable surroundings where everyone can equally enjoy the best latent at Tobin Center for the Performing Arts. Thank you.

Cleo Everhart

Enclosures Resume

• Keep things simple and to the point. List down your strongest suits like maintaining audience security, greeting patrons, or even training ushers to create an appealing theater house manager cover letter and become a candidate that every theater is desperate to hire.

Theatre Support Worker Cover Letter Example

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123 Fictional Avenue Las Vegas, NM 87701 (123) 456-7890

May 2, 2024

Rachel Lewis New Mexico Highlands University 123 Fictional Lane Las Vegas, NM 87701

Dear Ms. Lewis:

As I apply for the theater support worker role at New Mexico Highlands University, it is with a blend of humbleness and excitement to work for a facility that has supported me immensely in my current pursuit of a bachelor’s degree in Fine Arts. I am certain that my involvement across numerous productions will contribute extensively to the technical and operational excellence of your team.

My practical internship experience at the Stratosphere Theater highlights my ability to oversee costume design and distribution in collaboration with the costume director. While handling this task, I ensured that 97% of all costumes reached the right actors on time. This contributed to an 11% increase in on-time preparations for weekend shows.

While interning for the Tropicana Theater, I was responsible for supporting actors in 14 different aspects such as cues, prop handling, and designing sets. Furthermore, my involvement in coordinating rehearsals has cultivated a deep understanding of both the technical and performance aspects of theater within me.

I was also part of the winning team at the 2022 Las Vegas Performing Arts Festival. As a key supporter of all members, I took responsibility for multiple duties like paperwork, booking tickets, and overseeing set sound system placement. Our team displayed its practice journey video after the event, which displayed my extra contribution in ideating script lines which was commended by 6 industry judges as a vital skill.

As a current student and budding theater professional, I eagerly anticipate the opportunity to discuss further how my skills align with your needs. I am committed to contributing to the continued success and excellence of New Mexico Highlands University.

Justin Grubbe

Enclosures: Resume Application Internship Experience Certificate

• Even if it’s only internships or events, tell your potential employer about what impacts you’ve created. From improving on-time preparations, and recognition from event judges, to learning about the industry, go wild with all your little accomplishments to add that extra spice to your theater support worker cover letter.

Theatre Actor Cover Letter Example

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123 Fictional Avenue Baltimore, MD 21202 (123) 456-7890

William Harris Baltimore Center Stage 123 Fictional Lane Baltimore, MD 21202

Dear Mr. Harris:

I am writing this cover letter to portray my interest in not just joining the Baltimore Center Stage as an actor but as someone who can contribute to the theater’s mission of creating awareness of current social issues. With a bachelor of Fine Arts in acting, I am well-trained to take on both lead and supporting roles.

Up until recently, I worked at Everyman Theatre where I contributed as the lead actor for various events, namely two Shakespeare characters—Hamlet in “Hamlet” and Victor Woolf in “Who is Victor Woolf,” for which I received the local community’s “Best Actor in a Leading Role” award. These performances received a minimum 97% satisfaction rating from an average of 43 audience per show.

Apart from honing my acting skills, my experience at The France – Merrick Performing Arts Center where I was chosen as the lead actor for 49 shows via audience vote demonstrates my ability to connect with all spectators in a show. Maintaining a 98% on-time record on rehearsals, I ensured to remember every script within strict deadlines.

During my part-time stint at the Spotlighters Theatre, I showed my improvisation skills to cue supporting actors when they forgot their lines. This reduced longer “going up” instances during live performances by 24%. I further supported multiple junior artists and helped them memorize their dialogues 3 minutes quicker.

My skills in teamwork, stage awareness, and creativity equip me to thrive in an environment that values quick thinking and adaptability. These skills, combined with my inspiration to work with the finest local actors align me as the best candidate. I look forward to the possibility of discussing my application with you in further detail.

• Don’t simply bet on one part and hope for things to work out. Rather, connect with the recruiter with a strong introduction, list down all your acting skills, and close things on a powerful note. Craft an all-in-one letter by convincing the reader that you’re the actor the locals love more than anyone!

Community Theatre Cover Letter Example

Copy this text for your community theatre cover letter!

123 Fictional Avenue Buffalo, MN 55313 (123) 456-7890

Suzanne Collins Buffalo Community Theater 123 Fictional Lane Buffalo, MN 55313

Dear Ms. Collins,

Fascinated by the Buffalo Community Theater’s annual community programs, funded by their performance revenue inspires me to work at a place that values its local citizens more than anything else. I am confident in my ability to contribute significantly to your esteemed theater.

My tenure at the Alleyway Theater has ingrained a profound understanding of the nuances of theater performance and audience engagement within me. I have managed strategic relationships with all actors to prepare the most anticipated plays within time, surpassing the theater’s previous weekend booking record from 38 to 67.

In addition to this, I’ve also worked for First Look Buffalo Theater Company wherein my contribution as a supporting actor for 22 plays resulted in a 19% increase in audience satisfaction rates on post-performance surveys.

Apart from acting, my vocal skills were also put on display when I was dubbed as a part-timer for Studiopolis. Chosen as the lead supporting role out of 52 voice actors in multiple anime shows such as “Naruto Shippūden” and “Bungo Stray Dogs” outlines my comprehensive skill set and adaptability to any role needed.

All of my skills and experience fit the exact description Buffalo Community Theater seeks in a candidate. Amazed by its level of performance each week and willingness to support the neighborhood, I am eager to contribute to and learn from the repertory company, ensuring the continuation of its tradition of excellence. Thank you.

Charlie McCreight

• Take a bit of inspiration from Suzanne and see how they lure the hiring team by writing how they were chosen out of 52 voice actors. Such achievements in a community theater cover letter hold the potential to make prospective employers marvel over your entire application and ring you up before any other candidate.

Theatre Customer Relations Representative Cover Letter Example

Copy this text for your theatre customer relations representative cover letter!

123 Fictional Avenue Kansas City, MO 64114 (123) 456-7890

Joseph Rubin The American Theatre Guild 123 Fictional Lane Kansas City, MO 64114

Dear Mr. Rubin:

With an ever-longing passion for connecting with viewers of a performing theater and resolving real-world problems, I am more than intrigued to apply for The American Theatre Guild’s vacant theater customer relations representative position.

During my tenure at The Midland Theater, I excelled at handling queries from repeat visitors regarding the next plays. My ability to use ZenDesk helped the theater resolve 84% of all its inquiries within the first call while maintaining an average 53-second resolution time, a new standard for a Kansas City theater.

While working for the Folly Theater, my contribution in handling a similar role boosted the facility’s revenue by 28% within one quarter. This was a result of my persuasion skills that I used to convince 41 locals to sign up for the theater’s online membership program. I also guided various customers on using PayPal to complete their payments.

As a former customer service representative at Chingu Coffee, I’ve talked with an average of 94 customers daily regarding prices, new product questions, and grievances. I improved the satisfaction rating for the store’s customer service by 9% with professional matter-handling skills—a quality I believe is essential for this role.

Moreover, my ability to adapt to changing work environments and my commitment to professional development make me the best fit for your team. Thank you for considering my application.

Madison Adams

• Abstain from randomly pulling out the amount of people you’ve talked to in a day. Instead, pair this with how quickly you resolved the average call. Keep this number below 60 seconds and you’ll be on the top of the list to be hired.

Assistant Stage Manager Cover Letter Example

Copy this text for your assistant stage manager cover letter!

123 Fictional Avenue Portland, ME 04101 (123) 456-7890

Luke Hernandez Merrill Auditorium 123 Fictional Lane Portland, ME 04101

Dear Mr. Hernandez:

Having worked with different stage managers over the course of my 4-year long career, I write this cover letter with great enthusiasm and confidence that my skills will help the Merrill Auditorium complete all backstage operations on time.

My previous job at the Portland Stage involved assisting the stage manager with multiple staging tasks such as checking seat quality, conducting hygiene checks, and guiding crew members for 14 plays. This allowed the theater to improve its hospitality satisfaction rate from 88% to 94% in one quarter as per surveys.

I’ve also worked for the State Theatre, where I demonstrated significant achievements in leadership by undertaking promotional activities and boosting special event bookings by 19%. Further, I also managed all prop inventory on Stage Stock, which reduced stockout instances by 12%.

Additionally, my tenure at the Good Theater involved greeting and helping guests to locate their seats. Using upselling techniques, I promoted the theater’s in-house dining options which led to a 13% increase in its food and beverage department. I am eager to apply my skills in staging, managing props, and arranging costume fittings, while also bringing my ability to communicate effectively with diverse groups. I look forward to contributing to your reputable productions and I am excited about the opportunity to grow with your company.

James Morgan

• So, tread the fine line of subtly mentioning how you’ve assisted managers in the past. Now, throw in a few surprises of how you’ve taken charge of managing inventory or promoting extra services of the theater.

Technical Director Cover Letter Example

Copy this text for your technical director cover letter!

Emily Rivera Ambassador Theatre Group 123 Fictional Lane San Antonio, TX 78205

Dear Ms. Rivera:

As a recommended candidate by producer Jack Freidrich for this position, I am thrilled about the opportunity to manage modern technology at Ambassador Theatre Group. Hence, I am applying to be the technical director at your facility.

In my current role at San Pedro Playhouse, I’ve managed 15+ types of systems from sound, and light, to wireless microphones. Using 3D Studio Max, I created 3 realistic models for the theater’s light set, which are now used as a standard design for weekend shows.

While working for the Lila Cockrell Theatre, I operated 6 wireless sound systems on RDNet for 11 live shows. These shows received an average 93% positive rating from local critics for surround sound setting and coordination among the tech crew members.

I’ve also been a former technical manager at Edgewood Theatre of Performing Arts where I leveraged Cinema 4D to ideate multiple lighting layouts. This, coupled with my contribution to using Dolby sound speakers helped me achieve the “Best Technical Manager” award from the local community.

My skills in Cinema 4D, RDNet, and 3D Studio Max resonate with your needs to hire a professional well-versed in using high-tech gear to enhance production quality. Please let me know a suitable time to discuss how my expertise can contribute to your theater’s success.

Sincerely, Matthew Baker

Enclosures – Resume – Letter of recommendation

• Don’t forget to attach their recommendation letter and strengthen your technical director cover letter by starting strong and reminding the reader who you’ve got ties with. Add some more flair by adding all the skills they’ve listed in the job description.

Director of Production Cover Letter Example

Copy this text for your director of production cover letter!

123 Fictional Avenue Colorado Springs, CO 80903 (123) 456-7890

Natalie Mitchell Fine Arts Center at Colorado College 123 Fictional Lane Colorado Springs, CO 80903

Dear Ms. Mitchell:

Inspired by the passion and talent pool of the Fine Arts Center at Colorado College, I am highly obliged to apply at a place where the youth can refine their skills. As mentioned in your job description, I aim to help every student at your facility to work in a professional setting that elevates their current level of acting and prepares them for the industry.

When I previously worked for Millibo Art Theatre, I ideated and managed scripts on Scrivener for 31 plays, each of which received an average 4.7/5 rating on the local press night. My suggestion to rent props and costumes for weekend shows ensured that 98% of all plays met the theater’s monthly budget.

At Springs Ensemble Theatre, I led the production of 22 film projects, achieving a 96% on-time completion rate. Using Asana, I guided all the crew members and technicians on day-to-day tasks, ensuring that all plays met the final vision of the script.

Furthermore, I have a proven track record of leveraging Microsoft Office Suite to direct post-production activities like crafting promotional mail and managing event dates for the Wolfpack Theater Company—a skill that holds high emphasis in your requirements.

As a candidate who meets all the qualities and skills listed in your job description, I believe my experience will prove to be more than fruitful for the progress of your students. I am keen to assist your college deliver plays that match the level of arena theaters.

Related cover letter examples

• Theatre Resume
• Production Assistant
• Graphic Designer
• Photographer

How to Produce a Top-Notch Theatre Cover Letter

Writing a cover letter will be like adjusting your set and performance for the best possible audience experience. In this case, it’ll involve including the right job skills and experiences that show you align with each theatre company’s needs.  

The first step will be reviewing the job description to identify key abilities companies are seeking in applicants. Then, you can tailor your cover letter to specific needs, such as how your staging and crew management knowledge will make you a great director.

Create an attention-grabbing opening to your theatre cover letter

As the curtains part upon the opening of your theatre cover letter, it’s important to consider how you’ll grab a hiring manager’s attention, just like how you want to have your audience hooked right from the beginning.

It’s a great idea to make it feel specific to them, so greeting a hiring manager by name is an excellent idea. It’s similar to being on tour and greeting each audience based on the city you’re performing in.

In the opening paragraph, you can go into more detail about how you connect with the organization’s mission and how your skills match their needs. For example, how you’ll use your knowledge of movement analysis and background in ballet to create expertly choreographed scenes.

The opener below could use some work since it feels too vague–like it could be used when applying to any theatre director role.

Yikes, too vague!

I was excited to see your theatre director job opening. I’ve been involved in production environments for over five years and would be delighted to bring my skills to your organization.

The example below provides a much better representation of the applicant’s skills in dance styles, choreography, and voice control, making them an excellent fit for the Fox Tucson Theatre’s needs.

An opener using relevant theatre skills!

My unyielding passion for creative interpretation and expertise in various dance styles make me a proactive partner in performing arts. This offers an exhilarating chance to unite our talents, where I’ll utilize my skills in dance styles, voice control, and choreography—gained through a fusion of academic study and hands-on experience—to amplify the artistic presence of Fox Tucson Theatre.

Add the right information in the body of your theatre cover letter

You’ll want to make your top skills and work experience shine in the body of your theatre cover letter. The best way to do so will be by sharing actionable examples of what you’ve achieved, such as improving ticket sales or using techniques to reduce voice-related issues.

If you don’t have much experience, you can also include achievements from college, obtaining a performing arts or production degree, or other relevant work experiences like internships.

A stellar body paragraph with theatre skills and metrics!

Craft a show-stopping closing for your theatre cover letter

Want to emphasize your skills? The closer is where you can do it by rephrasing your connection to the company’s mission and the top skills you presented, such as dance training programs and technology-assisted choreography.

Then, thank the hiring manager for their time and use a light call to action. It’s similar to what a production team would do by thanking an audience for coming and saying they hope to see them again soon as you’re closing out a performance.

The example below could use some work since the theatre internship applicant doesn’t list specific skills, share their connection to the company’s mission, or use a call to action.

Add more information than this!

Thank you for considering me for your theatre intern role. I believe my education and skills will make me well-equipped for your needs.

Tina Larson

The example below does a better job showing how the applicant’s performing arts and leadership experience will fit in with Texas Ballet Theatre’s artistic vision.

A great closer emphasizing key theatre needs!

With my extensive knowledge of the performing arts and leadership experience, I can contribute positively to the Texas Ballet Theatre’s artistic vision. I have attached press clippings of my past choreographies, and I eagerly anticipate discussing how my qualifications can enrich your esteemed theatre.

In creative theatre roles, some jobs may ask that you include enclosures, such as a portfolio of previous scripts you’ve written. Other great things to include could be a couple of press reviews from performances or letters of recommendation when needed.

Theatre cover letters should be one page long. While you’re probably pretty passionate about coaching vocals or optimizing the audio-visual balance on set, hiring managers need a concise overview to see that you’re the right fit while reviewing many applications.

If you’re an entry-level theatre applicant, focusing on academic achievements from a performing arts degree can be a great way to showcase your skills. However, more experienced applicants may want to mention it briefly to showcase well-rounded knowledge in aspects like set design or choreography or focus more on work achievements.

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Arts administrator cover letter example.

As an Arts Administrator, you would be involved in planning and organising Arts events and activities for your company or for external clients.

To do this role well you must have a good understanding of Arts and be a creative person by nature. You will also need to be equally as organised and thorough with your administration as this role combines the two areas.

If you have seen a job which you would like to apply for and would like some help in writing a covering letter, please see the below example.

Cover Letter: Art Administrator

Dear Sir/Madam,

Application for an Arts Administrator (Job reference if known)

Please find attached my CV for the application for Arts Administrator that you have advertised in (where have you seen the advert).

I have had some previous work experience within the theatre and I have worked with many different arts organisations and people to combine activities within the theatre. During my experience, I have done some marketing through social media to attract new people to our events and organised and planned such events.

I am a flexible person and work whatever hours are right to suit the event and role I am doing as some of the activities we have held have been primarily in the evening allowing the daytime to prepare and set up.

I feel that I have excellent administrative skills and am a very organised person. I like to ensure that ensure my list of things to do is achieved each day that it is done with 100% accuracy. I enjoy making sure that everything I do is organised in both my career and personal life and combined with my passion for Arts is why I chose my career.

If you would like to invite me for an interview for further information please do not hesitate to contact me. I look forward to hearing from you.

Yours sincerely

NAME SURNAME

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

Administrator cover letter examples

A role as an administrator is rarely dull. So if you’re looking for a varied and fast-paced position, this could be perfect for you.

But before you can get started, you need to land the job. And before you can do that, you need to land the interview.

So, to help you write an impressive application that’s bound to get you noticed, we’ve put together our top tips and some administrator cover letter examples. Check them out below.

CV templates 

Administrator cover letter example 1

Build your CV now 

Administrator cover letter example 2

Administrator cover letter example 3

These 3 Administrator cover letter examples will provide you with some good ideas on how to format a cover letter, along with the type of message you should be trying to put across to recruiters .

To further understand exactly how you can write a cover letter that will get you noticed, check out our further guidance.

How to write a Administrator cover letter

Here’s how you can write your own eye-catching cover letter, broken down into simple steps.

Write your cover letter in the body of an email/message

Type the content of your cover letter directly into the email you are sending, or if you are applying via a job board, directly into their messaging system.

The reason for doing this it to ensure that your cover letter gets seen instantly and you can start connecting with the recruiter as soon as they open your message.

If you attach your cover letter as a separate document, the recipient will have to open up the document, which will slow the process down, or make them less likely to even open your cover letter – which could mean your application gets skipped over.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

• I am interested in applying for the position of Administrator with your company.
• I would like to apply for the role of Sales assistant (Ref: 406f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Administrator cover letter

So, what type of information should you write about in your Administrator cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Administrator cover letter templates

Copy and paste these Administrator cover letter templates to get a head start on your own.

Good morning, Alice

Please see attached my CV in application for the Administrator vacancy advertised on Indeed. As a dedicated professional with a demonstrated track record in school administration and leadership, I am excited about the opportunity to contribute my skills and experience to support the growth and success of your esteemed institution.

With 10 years overall experience, and 5 of those in my present role as an Administrator at Newham Sixth Form College, I contributed towards transforming the school into a vibrant and inclusive learning community. By fostering a positive climate and implementing data-driven initiatives, I increased student retention and parent satisfaction by 30%+, slashed expenses by 45% through diligently managing budgets while maintaining high educational resource standards and boosted community engagement by 70%.

I would welcome the opportunity to discuss further how my qualifications align with the needs of St. Michael’s Catholic College. Thank you for your consideration.

Kind regards

Nicky Bullard ¦ 07777777777 ¦ [email protected]

Good morning, Matthew

I am writing to submit my application for the position of Senior Administrator at the University of Manchester. As a passionate and committed individual with 18+ years of experience and a track record of fostering academic excellence, nurturing a positive school culture, and facilitating staff development, I am excited about the opportunity to contribute to the continued success of your institution.

I have gained valuable insights into the complexities of higher education and the importance of creating an environment that supports growth, innovation, and inclusivity. In my current role as an Administrator, I have continuously facilitated positive change and enhanced Durham University’s reputation.

Some notable achievements I would like to mention include contributing to a 43% increase in research funding and academic program offerings, implementing student success initiatives that boosted graduation rates by 28% within 7 years, and creating professional development workshops for faculty which led to the adoption of novel teaching methods and augmented scholar satisfaction by 50%.

With all my experience and an MA in School Administration, I hope that you recognise my enthusiasm and will consider me for the position.

Becky Goldbridge ¦ 07777777777 ¦ [email protected]

Hello Debbie

I am interested applying for the Graduate Administrator position at Bigland Green Primary School. As a recent graduate with a passion for education and a strong commitment to student success, I believe that my academic background and dedication make me an ideal candidate for this role.

I completed my bachelor’s degree in education leadership (Hons) from the University of Cambridge, where I obtained 5 distinctions. Throughout my academic journey, I have consistently demonstrated exceptional academic performance and gained valuable insights into the latest trends and best practices in school management. My coursework has equipped me with a comprehensive understanding of teaching policies and curriculum development, which I am eager to apply in a real-world setting.

During my studies, I served as a member of various societies and collaborated with fellow students and faculty in organising professional development workshops which encouraged continuous learning and growth among aspiring instructors.

I feel that my knowledge fits perfectly with the requirements you are looking for in a candidate, and I am available for an interview at your convenience.

Brian Keane ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Administrator job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

How to Write a Cover Letter: Your Full Guide (With Tips and Examples)

It’s a familiar cycle: You sit down to write a cover letter, open a blank document, check your email, browse cover letter examples , do some chores, watch that cursor blink a few more times, and finally Google something like “how to write a cover letter”—which hopefully brought you here. But you still might be thinking, does anyone really read cover letters? Why do they even exist?

First: Yes, we can assure you that cover letters do, in fact, get read. To some hiring managers, they’re the most important part of your job application. And regardless, you don’t want to miss the opportunity to tell prospective employers who you are, showcase why they should hire you, and stand out above all the other candidates.

To ensure your letter is in amazing shape (and crafting it is as painless as possible), we’ve got easy-to-follow steps plus examples, a few bonus tips, and answers to frequently asked questions.

Get that cover letter out there! Browse open jobs on The Muse and find your dream job »

What is a cover letter and why is it important?

A cover letter is a brief (one page or less) note that you write to a hiring manager or recruiter to go along with your resume and other application materials.

Done well, a cover letter gives you the chance to speak directly to how your skills and experience line up with the specific job you’re pursuing. It also affords you an opportunity to hint to the reviewer that you’re likable, original, and likely to be a great addition to the team.

Instead of using cover letters to their strategic advantage, most job applicants blabber on and on about what they want, toss out bland, cliché-filled paragraphs that essentially just regurgitate their resume, or go off on some strange tangent in an effort to be unique. Given this reality, imagine the leg up you’ll have once you learn how to do cover letters right.

How long should a cover letter be?

An ideal cover letter typically ranges from a half page to one full page. Aim to structure it into four paragraphs, totaling around 250 to 400 words, unless the job posting states otherwise. Some employers may have specific guidelines like word or character limits, writing prompt, or questions to address. In such cases, be sure to follow these instructions from the job posting.

How to write a cover letter hiring managers will love

Now that you’re sold on how important cover letters are, here are eight steps to writing one that screams, “I’m a great hire!”

Step 1: Write a fresh cover letter for each job (but yes, you can use a template)

Sure, it’s way faster and easier to take the cover letter you wrote for your last application, change the name of the company, and send it off. But most employers want to see that you’re truly excited about the specific position and organization—which means creating a custom letter for each position.

While it’s OK to recycle a few strong sentences and phrases from one cover letter to the next, don’t even think about sending out a 100% generic letter. “Dear Hiring Manager, I am excited to apply to the open position at your company” is an immediate signal to recruiters and hiring managers that you’re mass-applying to every job listing that pops up on LinkedIn.

At the same time, there’s nothing that says you can’t get a little help: Try out one of our free cover letter templates to make the process a bit easier.

Step 2: Add your contact info

At the top of your cover letter, you should list out your basic info. You can even copy the same heading from your resume if you’d like. Some contact info you might include (and the order to include it in):

• Your pronouns (optional)
• Your location (optional)
• Your email address
• Your phone number (optional)
• Your Linkedin, portfolio, or personal website URL (optional)

Note that only name and email are mandatory, and you don’t need to put a full address on a cover letter or resume anymore. A city and state (or metro area) are more than enough. So your header might look like this:

Inigo Montoya he/him Florin Metropolitan Area [email protected] 555-999-2222

If the job posting tells you to submit your cover letter in the body of an email, you can add your contact info at the end, after your name (and if you’d like to forgo the email address here, you can—they have it already). So your sign off could look like this:

Violet Baudelaire she/her [email protected] 123-123-1234

https://www.linkedin.com/in/violet-baudelaire/

Step 3: Address your cover letter to the hiring manager—preferably by name

The most traditional way to address a cover letter is to use the person’s first and last name, including “Mr.” or “Ms.” (for example, “Dear Ms. Jane Smith” or just “Dear Ms. Smith”). But to avoid accidentally using the wrong title—or worse, inadvertently misgendering someone—first and last name also work just fine.

If “Dear” feels a bit too stiff, try “Hello.” But never use generic salutations like “ To Whom it May Concern ” or “Dear Sir or Madam.”

For more help, read these rules for addressing your cover letter and a few tips for how to find the hiring manager .

Step 4: Craft an opening paragraph that’ll hook your reader

Your opening sets the stage for the whole cover letter. So you want it to be memorable, friendly, conversational, and hyper-relevant to the job you’re pursuing.

No need to lead with your name—the hiring manager can see it already. But it’s good to mention the job you’re applying for (they may be combing through candidates for half a dozen different jobs).

You could go with something simple like, “I am excited to apply for [job] with [Company].” But consider introducing yourself with a snappy first paragraph that highlights your excitement about the company you’re applying to, your passion for the work you do, and/or your past accomplishments.

This is a prime spot to include the “why” for your application. Make it very clear why you want this job at this company. Are you a longtime user of their products? Do you have experience solving a problem they’re working on? Do you love their brand voice or approach to product development? Do your research on the company (and check out their Muse profile if they have one) to find out.

Read this next: 30 Genius Cover Letter Openers Recruiters Will LOVE

Step 5: Convey why you’d be a great hire for this job

A common cover letter mistake is only talking about how great the position would be for you. Frankly, hiring managers are aware of that—what they really want to know is what you’re going to bring to the position and company.

So once you’ve got the opening under wraps, you should pull out a few key ideas that will make up the backbone of your cover letter. They should show that you understand what the organization is looking for and spell out how your background lines up with the position.

Study the job description for hints . What problems is the company looking to solve with this hire? What skills or experiences are mentioned high up, or more than once? These will likely be the most important qualifications.

If you tend to have a hard time singing your own praises and can’t nail down your strengths , here’s a quick trick: What would your favorite boss, your best friend, or your mentor say about you? How would they sing your praises? Use the answers to inform how you write about yourself. You can even weave in feedback you’ve received to strengthen your case (occasionally, don’t overuse this!). For example:

“When I oversaw our last office move, my color-coded spreadsheets covering every minute detail of the logistics were legendary; my manager said I was so organized, she’d trust me to plan an expedition to Mars.”

Step 6: Back up your qualifications with examples and numbers

Look at your list of qualifications from the previous step, and think of examples from your past that prove you have them. Go beyond your resume. Don’t just regurgitate what the hiring manager can read elsewhere.

Simply put, you want to paint a fuller picture of what experiences and accomplishments make you a great hire and show off what you can sashay through their doors with and deliver once you land the job.

For example, what tells a hiring manager more about your ability to win back former clients? This: “I was in charge of identifying and re-engaging former clients.” Or this: “By analyzing past client surveys, NPS scores, and KPIs, as well as simply picking up the phone, I was able to bring both a data-driven approach and a human touch to the task of re-engaging former clients.”

If you're having trouble figuring out how to do this, try asking yourself these questions and finding answers that line up with the qualifications you’ve chosen to focus on:

• What approach did you take to tackling one of the responsibilities you’ve mentioned on your resume?
• What details would you include if you were telling someone a (very short!) story about how you accomplished one of your resume bullet points?
• What about your personality, passion, or work ethic made you especially good at getting the job done?

Come up with your examples, then throw in a few numbers. Hiring managers love to see stats—they show you’ve had a measurable impact on an organization you’ve worked for. Did you bring in more clients than any of your peers? Put together an impressive number of events? Make a process at work 30% more efficient? Work it into your cover letter!

This might help: How to Quantify Your Resume Bullets (When You Don't Work With Numbers)

Step 7: Finish with a strong conclusion

It’s tempting to treat the final lines of your cover letter as a throwaway: “I look forward to hearing from you.” But your closing paragraph is your last chance to emphasize your enthusiasm for the company or how you’d be a great fit for the position. You can also use the end of your letter to add important details—like, say, the fact that you’re willing to relocate for the job.

Try something like this:

“I believe my energy, desire to innovate, and experience as a sales leader will serve OrangePurple Co. very well. I would love to meet to discuss the value I could add as your next West Coast Sales Director. I appreciate your consideration and hope to meet with you soon.”

Then be sure to sign off professionally , with an appropriate closing and your first and last name. (Need help? Here are three cover letter closing lines that make hiring managers grimace, plus some better options .)

Step 8: Reread and revise

We shouldn’t have to tell you to run your cover letter through spell-check, but remember that having your computer scan for typos isn’t the same as editing . Set your letter aside for a day or even just a few hours, and then read through it again with fresh eyes—you’ll probably notice some changes you want to make.

You might even want to ask a friend or family member to give it a look. In addition to asking them if they spot any errors, you should ask them two questions:

• Does this sell me as the best person for the job?
• Does it get you excited?

If the answer to either is “no,” or even slight hesitation, go back for another pass.

Cover letter examples

Here are four example cover letters that follow the advice given above. Keep in mind that different situations may require adjustments in your approach. For instance, experienced job seekers can emphasize accomplishments from previous roles, while those with less experience might highlight volunteer work, personal projects, or skills gained through education.

Example #1: Cover letter for a job application

Alia Farhat San Francisco Bay Area [email protected] 444-000-1111

Hello Danny Tanaka,

If I’m being honest, I still haven’t fully gotten over the death of my first Tamagotchi pet when I was six years old. (His name was Tommy, and I’ve gotten far more creative since then, I promise.) When I was older, I discovered NeoPets and I was hooked for years—not just on the site, but on the community that surrounded it. So when I heard about FantasyPets last year, I immediately started following news about your development process, and that’s how I saw your post looking for a marketing strategist. Not only do I have eight years of experience in digital marketing, but as a lifelong gamer with a passion for pet-focused titles who’s spent years in online communities with like-minded people, I also know exactly what kind of messaging resonates with your target audience.

You’re looking for someone to help you craft a social media marketing campaign to go along with your game launch, and I’ve been a part of three launch-day marketing campaigns for mobile and web-based games. In my current role as social media manager at Phun Inc., I proposed a campaign across Twitter, Instagram, and TikTok based on competitor research and analysis of our social campaigns for similar games to go along with the launch of the mobile game FarmWorld. Using my strategy of featuring both kids and adults in ads, we ended up driving over one million impressions and 80k downloads in the first three months.

I’ve always believed that the best way to find the right messaging for a game is to understand the audience and immerse myself in it as much as possible. I spend some of my research time on gaming forums and watching Twitch streams and Let’s Plays to see what really matters to the audience and how they talk about it. Of course, I always back my strategies up with data—I’m even responsible for training new members of the marketing team at Phun Inc. in Google AdWords and data visualization.

I believe that my passion for games exactly like yours, my digital marketing and market research experience, and my flair for turning data into actionable insights will help put FantasyPets on the map. I see so much promise in this game, and as a future player, I want to see its user base grow as much as you do. I appreciate your consideration for the marketing strategist role and hope to speak with you soon.

Alia Farhat

Example #2: Cover letter for an internship

Mariah Johnson

New York, NY [email protected] 555-000-1234

Dear Hiring Manager,

I am excited to submit my application for the software development internship at Big Tech. As a student at New York University majoring in computer science with a keen interest in social studies, I believe I would be a good fit for the role. Big Tech's mission to promote equality and a more sustainable world is deeply inspiring, and I would be thrilled to contribute to this mission.

In a recent hackathon, I demonstrated my ability to lead a team in designing and developing an app that directs members of a small community to nearby electronics recycling centers. My team successfully developed a working prototype and presented it to a panel of industry experts who awarded us second place.

I’ve also been an active volunteer at my local library for over four years. During this time, I organized book donation drives, led book fairs, and conducted reading sessions with children. This experience strengthened my presentation and communication skills and confirmed my motivation stems from supporting a good cause. I would be more than happy to bring my passion and dedication to an organization whose mission resonates with me..

Through these experiences, along with my coursework in software engineering, I am confident I am able to navigate the challenges of the Big Tech internship program. I look forward to the opportunity to speak with you about my qualifications. Thank you for your consideration.

Example #3: Cover letter with no experience

Sarah Bergman

Philadelphia, PA [email protected] 1234-555-6789

Dear Chloe West,

I’m excited to apply for the entry-level copywriting position at Idea Agency. As a recent graduate from State University with a major in mass communications, I’m eager to delve deeper into copywriting for brands, marketing strategies, and their roles in the business world.

Over the past two years, I’ve completed courses in creative writing, copywriting, and essentials of digital marketing. I’ve also been actively involved in extracurricular activities, creating content and promoting student events across multiple online platforms. These experiences expanded my creativity, enhanced my teamwork skills, and strengthened my communication abilities.

As an admirer of your visionary marketing campaigns and Idea Agency’s commitment to sustainability, I’m enthusiastic about the prospect of joining your team. I'm confident that I can contribute to your future projects with inventive thinking and creative energy.

I welcome the opportunity to discuss my qualifications further. Thank you for considering my application.

Best regards,

Example #4: Career change cover letter

Leslie Smith

Chicago, IL [email protected] 111-222-3344

Dear Paul Jones,

Over the past year, I’ve volunteered to represent my company at a local fair and there I discovered how much fun working face to face with clients would be. Everytime I sold a product for The Solar Company, I often wished it was my full-time job. Now, I'm excited to submit my application for the sales coordinator position with Bloom Sales.

After completing a degree in business administration, I decided to put my outgoing personality and strong communication skills to work as a sales specialist at The Solar Company. I’ve sharpened my presentation and critical thinking skills in client meetings and sourced more than $20,000 in new partnerships. This experience has given me an invaluable foundation, and now I’m confident it's the time to move business administration to sales coordination.

I’m comfortable seeking out new business opportunities, making cold calls, and selling potential clients on the advantages of Bloom Sales products. I attend an average of 10 in-person meetings a week, and interacting with a lot of different personalities is what excites me the most. As a detail-oriented, tech-savvy professional, I have advanced knowledge of Excel and data analysis.

I would love to learn more about your sales strategy for the second semester and discuss how my experience in business administration and client-facing sales exposure would help Bloom Sales achieve its goals. Thank you for your consideration.

Extra cover letter examples

• Pain point cover letter example
• Recent graduate cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Buzzfeed-style cover letter example
• Creative cover letter example (from the point-of-view of a dog)

Bonus cover letter tips to give you an edge over the competition

As you write your cover letter, here are a few more tips to consider to help you stand out from the stack of applicants:

• Keep it short and sweet: There are always exceptions to the rule, but in general, for resumes and cover letters alike, don’t go over a page. (Check out these tips for cutting down your cover letter .)
• Never apologize for your missing experience: When you don’t meet all of the job requirements, it’s tempting to use lines like, “Despite my limited experience as a manager…” or “While I may not have direct experience in marketing…” But why apologize ? Instead of drawing attention to your weaknesses, emphasize the strengths and transferable skills you do have.
• Strike the right tone: You want to find a balance between being excessively formal in your writing—which can make you come off as stiff or insincere—and being too conversational. Let your personality shine through, for sure, but also keep in mind that a cover letter shouldn’t sound like a text to an old friend.
• Consider writing in the company’s “voice:” Cover letters are a great way to show that you understand the environment and culture of the company and industry. Spending some time reading over the company website or stalking their social media before you get started can be a great way to get in the right mindset—you’ll get a sense for the company’s tone, language, and culture, which are all things you’ll want to mirror—especially if writing skills are a core part of the job.
• Go easy on the enthusiasm: We can’t tell you how many cover letters we’ve seen from people who are “absolutely thrilled for the opportunity” or “very excitedly applying!” Yes, you want to show personality, creativity, and excitement. But downplay the adverbs a bit, and keep the level of enthusiasm for the opportunity genuine and believable.

The bottom line with cover letters is this: They matter, much more than the naysayers will have you believe. If you nail yours, you could easily go from the “maybe” pile straight to “Oh, hell yes.”

Cover letter FAQs (a.k.a., everything else you need to know about cover letters)

• Are cover letters still necessary?
• Do I have to write a cover letter if it’s optional?
• Can I skip the cover letter for a tech job?
• What does it mean to write a cover letter for a resume?
• How can I write a simple cover letter in 30 minutes?
• How can I show personality in my cover letter?
• What should I name my cover letter file?
• Is a letter of intent different from a cover letter?
• Is a letter of interest different from a cover letter?

Regina Borsellino , Jenny Foss , and Amanda Cardoso contributed writing, reporting, and/or advice to this article.

Clinical psychology

Psychotherapy, personality, cover letter for an art gallery submission (5 samples).

As a BetterHelp affiliate, we may receive compensation from BetterHelp if you purchase products or services through the links provided.

Samples of cover letters for an art gallery submission

Most galleries don’t ask for a cover letter, but it can help you stand out from the competition and establish you as a serious professional. When writing an art gallery cover letter, these are some of the essential things to include in your letter:

We are writing to submit our art gallery, ___________, for your review. Our gallery specializes in contemporary art, and we believe that our collection would be a valuable addition to your institution.

Our gallery has been in operation for _____ years, and we have built a strong reputation in the art community. We have worked with many notable artists, and our collection includes works by ___________, ___________, and ___________.

My work is characterized by its use of bright colors and bold shapes. I often use geometric forms to create patterns and rhythms in my paintings. My sculptures are often abstract, but always have a sense of movement and energy. I strive to create art that is both visually appealing and intellectually stimulating.

From planning special events and promoting exhibitions to preparing venue spaces and managing a range of administrative tasks, my background has prepared me to excel in this role. With an inherent passion for and growing expertise in gallery administration and exhibit design, my dedication and focus have ensured outstanding gallery operations and pleasant and welcoming environments for visitors.

“Thank you for considering my art series, Women Wearing Fruit Peels, for exhibition in your gallery. I have long admired XYZ for its fearless imagination and willingness to promote discussion around controversial subjects. Seeing the ABC Exhibit when I was fifteen made me want to become an artist.

Laurie Jones is a painter and photographer who lives in Portland, OR, with her husband and two dogs. She received her BFA in art from the University of Oregon in 2010 and her MFA in art history from Seattle University in 2015. She has shown at the Portland Art Institute, the Jordan Daal Museum of Modern Art, and the University of Oregon Panel for Women Artists.”

“Dear __________,

We are writing to submit our art gallery for your consideration. Our gallery specializes in contemporary art, and we believe that we would be a valuable addition to your roster of galleries.

Our gallery has been in operation for _____ years, and in that time, we have built up a strong reputation in the art world. We have worked with some of the most talented and promising artists, and we have helped them to develop and showcase their work.

[Your Name]”

Frequently Asked Questions:

How do i write a resume for a museum job.

A museum-oriented CV should record the applicant’s accomplishments in research, publishing, creative production, and teaching in the applicant’s area(s) of specialization. 

How detailed should a cover letter be?

If you like this blog post, please leave your comments and questions below.

Writing a Winning Art Gallery Cover Letter

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12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

Related Cover Letters for Administrative Assistants

Executive assistant cover letter.

Office Administrator Cover Letter

Data Entry Cover Letter

Virtual Assistant Cover Letter

Secretary Cover Letter

Receptionist Cover Letter

Administrative Aide Cover Letter

Administrative Assistant Intern Cover Letter

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Administrative cover letter example

Administrative cover letter middle part (body)

Key takeaways for an administrative cover letter.

The administrative desks of any company are its nerve centers. All information flows into and out of it. That means when hiring managers look to fill administrative positions, they need someone who can handle whatever comes at them with grace and efficiency. A great administrative cover letter gets your application to the top of the pile by showing off how you keep your department running smoothly.

The devil is in the detail, so how do you set yourself apart in a 400-word document? Rely on the experts to help!

In this cover letter guide, along with the corresponding administrative cover letter examples, we’ll cover the following topics to help you write the best cover letter possible:

• How to choose the best cover letter format and what paragraphs the cover letter should include
• How to make the most of each portion of your letter (header, greeting, intro, body and conclusion)
• What approach to take when writing your cover letter
• How to avoid common mistakes when writing your administrative cover letter.

What is the purpose of a cover letter when you have a great resume? (If you need help there, check out our resume guides as well.) What will make hiring managers sit up and take notice? The guide below will analyze the details and answer those questions (you can also check out our library of 125+ cover letter examples ).

Best format for an administrative cover letter

Organization is the name of the game for administrative professionals, so show off your talents with a well-formatted cover letter. Your application letter should contain:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

While these sections are standard, what you put in them is not. Before you begin, consider each company you plan to apply to. Get an understanding of its culture and mission. Find out how many people you will work with, if possible. All this information will guide the tone you take and the message you choose to deliver. 

Cover letters are individual documents

What do we mean by that? You really won’t be creating one letter, but many variations on the theme. Why? Two main reasons:

• Each job is different, and each administrative cover letter should reflect that
• You need to take the ATS into account in each part of your application, not just your resume so use those keywords and phrases in your letter, too.

Every time you apply for a new job, review your cover letter and make any and all necessary changes to address the needs of your prospective employer.

The comprehensive cover letter guide is a great read for general advice on writing cover letters, but the remainder of this text gets deeper into each paragraph and how best to compile it.

The administrative cover letter example below gives an overview of how to create your own application:

Dear Ms. Fisher,

As an administrative assistant within the legal sector, I am used to the exacting nature of the role. I am working towards my paralegal qualifications and enjoy getting involved in every aspect of the practice. The fixed-term role will be an ideal fit for my studies.

For the last several years I have worked as an administrative assistant in two very busy law offices, where I utilized my strengths to provide optimal front-end and back-end support to office staff. I am adept in working to fulfill administrative and clerical duties to ensure that offices run smoothly. I have assisted with three of the highest profile legal cases in the state last year and am used to varied project workloads. My love for organizing is what led me to supplement my studies in the administrative field, and my thirst for knowledge ensures that I get involved in every possible way. Please know that I understand what a crucial role an administrative assistant is – your legal teams need someone who appreciates the nuances of the legal process.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.

Best Regards,

Jeff Martabano

If you need additional inspiration for cover letter writing, you can check out our related administrative cover letter samples:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Front Desk Receptionist cover letter sample
• Virtual Assistant cover letter sample
• Secretary cover letter sample

Cover letter header

Make the most of the only design element your administrative cover letter contains. Administrative workers need to present a cool as a cucumber image to the office at all times.  A cleanly attractive header helps you establish that image at first glance.

That’s a bonus benefit of the header, whose main purpose is to display your contact information. This section should contain your name, email and best contact phone number in legible type. 

 Although you want to create a memorable image with your header, make sure above all that it is readable. You don’t want to place any obstacles in the way of your goal. You're writing this letter to get an interview, so make it easy for recruiters to schedule with you.

Be open to a phone screening interview or a video meeting. Prepare for these the same way you would for an in-person interview. The nice thing about a phone screening is you don’t need to get dressed up and you can keep some notes in front of you as reminders.

The aim of this section: Lay the groundwork for you image as an organized professional and make sure your contact information is in the forefront.

Cover letter greeting

The greeting of your administrative cover letter is just a few words, but they carry weight. Why? People warm up if they are addressed by name. “A person’s name is to that person, the sweetest, most important sound in any language,” Dale Carnegie, the guru of self-improvement and corporate training once said.

That’s why you should start off by using the name of the hiring manager, or if you can find it out, the name of your prospective boss. Unless you know for certain that a casual opening such as “hi there” is appropriate, stick with the more formal: “Dear Mr/Mrs/Ms. Surname” and triple check that you have the spelling and honorific correct. 

If you cannot discover the name of the person responsible for hiring, “to whom it may concern” is fine. “Dear _____ team” is acceptable if you know that fits in with the corporate culture.

The cover letter sample text below sticks with “Dear Mr/Mrs/Ms. Surname,” because it’s hard to go wrong with that traditional greeting.

The aim of the cover letter greeting: Make the extra effort to engage the hiring manager by learning their name and using it to draw them in.

Dear Ms. Fisher, 

Cover letter introduction

The role of administrative personnel is ever-changing. Artificial Intelligence (AI) assistants can do some of the work that once was done by hand. A strong administrative cover letter uses the introduction to highlight what you can do that AI can’t.

Client follow-up, programming skills, dealing with office personalities and priorities and even interpreting the data computer’s crunch are all skills AI cannot do, FastFuture points out. Focus your introduction on these high-level tasks and show how you are learning and evolving into the role of the future. You must only answer the question: “Why should I hire you?” by making it clear that your value goes well beyond answering phones or scheduling meetings.

If you can’t convince the recruiter here that you will be a great addition to the team, you won’t make the cut.

The aim of the cover letter intro: Point out the high level skills that make you a true value add to the company. 

You’ve wowed them with your main message, now you have the space to back that up with outstanding examples from your career. Explain why you want this particular job, then use career successes to show exactly how you will not just keep the office running smoothly, but improve processes and take on new tasks.

As you compile your career bests, make sure that they illustrate times when 25 tasks all had to be completed in the next 5 minutes or the office would implode! OK, maybe that’s an exaggeration (maybe not) but you want to demonstrate that you can handle the toughest situations with aplomb.

Bullets are a great way to highlight several important successes: They save space (you can leave out unnecessary phrases such as “in my most recent position I was able to” and jump right in with your action word) and they break up large blocks of type.

Try to let your personality show with both the stories you choose and the language you use. Also remember that the body of your letter also gives you space to add detail and data that did not fit into your resume. 

Read the cover letter sample text below for one way to accomplish this.

The aim of the body of your cover letter: Cement the recruiter’s impression of you as a multi-tasker who stays calm under pressure and reveal a bit of your personality.

How to close an administrative cover letter (conclusion and sign-off)

A memorable administrative cover letter ends with a flourish that leaves no doubt in the recruiter’s mind that you deserve that interview. Show confidence that you will have the office under control and will make the working lives of all you support easier.

Restate the reason you will be a great fit for the job. Then, add a more personal touch. Try detailing why you want to work for the company (it doesn’t hurt to be a bit complimentary but don’t veer into fawning) or express the satisfaction you get from a job well done. Leave something unsaid that would be a great question for your interview.

Finish with a respectful request for an interview and sign off with “Sincerely” or “Best regards.”

The aim of this part:  Remind the recruiter why you are an excellent candidate and request an interview.

I look forward to the chance of meeting and understanding your expectations for the role. Feel free to contact me at your earliest convenience.  

Administrative cover letter with no experience

Maybe you’re thinking, “Sure, this would be easy if I had administrative experience, but I don’t!” That’s OK. Your targeted job requires many soft skills that you do have experience using. If you have participated (or better yet led) and extracurricular activities, completed group projects, taken any computer or business classes, or volunteered, you can use those experiences. The soft skills you want to highlight include:

• Organization
• Communication
• Collaboration
• Time management
• Reliability

Explain why you want the job and show that you are responsible and ready to enter the workforce.

Basic mistakes in an administrative application letter (and how to avoid them)

• Spelling and grammar errors. While a hiring manager may overlook a typo, you don’t want to take that chance, especially because you may be tasked with client-facing communication. Have a friend or colleague look over your letter. Use a spellcheck and grammar check function, but don’t rely entirely on them. They make errors too.
• Getting too wordy. Keep your examples and anecdotes to a sentence or two at most. You only have about 400 words, so you don’t want to spend them all in one place.
• Focusing too much on one type of skill. You definitely need soft skills in your job, but don’t forget that your software expertise and ability to analyze data are valuable too.
• Administrative roles have expanded to include higher level skills.
• Adopt a tone and message that reflect the culture of the company you are applying to work for.
• You will be working closely with many people, so let your personality show through. This will help recruiters decide whether you are a good fit.
• Use examples that show off your grace under pressure.

Resume.io’s expert-tested and pre-formatted cover letter templates make it simple to click and start creating. Use the advice in this guide to help you develop a letter that speaks directly to the hiring manager and grabs you that interview.

Free professionally designed templates

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Everything You Need To Know about Applying to a Master’s Program in 5 Steps

Are you wondering how to apply to a master’s degree program? Read this straightforward and informative five-step guide to get extra tips on how the master’s program application process works and what you can do to make your application stand out.

Applying for Master’s Degree Programs

A 5-step guide to apply for master’s programs, extra tips for a successful application.

Applying for master’s degree programs can be challenging. Deciding which program, location, and learning format work best for you can be overwhelming. However, breaking the process down into clear steps makes it more manageable. This simple five-step guide will walk you through each essential stage of the application process, making the process a little easier for you. 

To maximize your chances of being accepted, you should craft a well-rounded application that showcases your academic achievements, personal growth, and professional experiences. By following these steps, you’ll be well-prepared to create a compelling application highlighting your strengths as a potential master’s degree candidate.

Step 1: Assess Your Goals and Do Your Research

Why do you want a master’s degree ? Start by reflecting on why you want to pursue a graduate degree and how it aligns with your desired career path. Are you using a master’s degree as a stepping stone to complete a doctoral degree (PhD) ? Are you using a master’s degree to further advance your professional career? Having clarity around your motivation and long-term career goals will benefit you.

Once you’ve clarified your goals, research master programs that match your career aspirations. Take into account where you want to study for your graduate degree. Outside of the program itself, reflect on where you would like to build a network, start building a career, and gain work experience. Factors such as language, salaries, and work-life balance vary per country. For instance, there are many differences between studying for a master’s degree in the US and Europe . Countries such as Germany, Hungary, and Portugal are known for their high student satisfaction among international students. Consider what is essential for your student experience, such as future career opportunities after graduation, affordable student housing and healthcare, and easily accessible public transport for getting around. 

In addition to this, decide if you need a full-time, part-time, or online program based on your schedule and lifestyle. Keep in mind that a master’s degree is a significant time commitment. A typical master’s degree takes one to two years to complete, though this can vary somewhat. This could take longer if you are also working part-time while studying, or completing an internship. Being realistic with your lifestyle, schedule, and other commitments will help you decide which format works best for you. 

Once you have a shortlist of programs, check the program rankings and accreditations. These are typically good indicators of the quality of the program. You can look at how your chosen program compares to other programs by using master’s degree rankings . Rankings can be a helpful tool but are not the only way to measure the value of a program. You can reach out to alumni to ask them about their experience and attend open days or information sessions organized by the school to see if it is the right fit for you. 

Consider the total cost of the program and explore financial aid options to help manage your expenses . It’s crucial to have a solid plan for financing your master’s degree . This could include scholarships, grants, and loans. Make a financial plan in advance that considers any other factors, such as housing, study materials, and living expenses. 

Step 2: Take Your Tests

Getting into graduate degree programs often requires standardized test scores. Business graduate programs in the United States often require the GRE (Graduate Record Examinations) or GMAT (Graduate Management Admissions Test). Note that some graduate schools are moving away from standardized tests and offer test waivers to students who meet specific criteria.

If you are taking a test like the GRE, be sure to dedicate plenty of time to prepare in advance. There are many GRE test prep resources available, such as practice tests, preparation books, online courses, and test preparation centers. 

If you are studying abroad or in a foreign language, you may need to take a language proficiency test. The two most common tests to demonstrate English proficiency are TOEFL and IELTS .

Step 3: Gather Supporting Documents

Collect all necessary documentation, including academic transcripts from all post-secondary institutions you’ve attended. You may need to have these transcripts officially translated if you are applying to a school with a different language of instruction. In some cases, you might be able to get into a master’s degree without holding a bachelor’s degree in a related field of study .

Prepare and update your résumé according to the school’s preference. Avoid using one résumé for all of your applications. Tailoring your résumé to be relevant to each school will make your application stand out. Ensure that your application highlights your work experience and any leadership roles, publications, awards, and other quantifiable achievements that you have. Showcase your most relevant experiences and accomplishments, from most recent to least recent.

Request letters of recommendation from individuals who can genuinely vouch for your abilities—such as former managers, mentors, or professors. This will further support and strengthen your application.

Step 4: Write Your Application Essay and Prepare for Interviews

Your application essay, sometimes called a personal statement , provides insight into your motivations and goals. Having a strong and original personal statement will help to showcase to the admissions team why you are the right fit for the program you are applying to. Make sure you understand what the school is looking for. Do they want a story about who you are or a clear outline of what you hope to achieve in the program? Adjust your text accordingly. 

That being said, don’t simply write what you think the admissions team wants to hear. Making your personal statement unique and authentic will come across as more impactful. A compelling cover letter or letter of interest can make a significant difference in your application. 

Many programs also require an interview as part of the admissions process. Be prepared to discuss your application in detail. You may be asked to highlight your past achievements and explain how you plan to use your degree in the long term. Manage your time effectively during the interview by giving clear and concise answers. Arriving on time for your interview, being dressed professionally, using confident body language, and being engaged and well-prepared can help you leave a lasting impression.

Together, the essay and interview give admissions committees a comprehensive picture of who you are in your own words.

Step 5: Finalize and Submit Your Application

Before submitting your application, ensure it is complete by verifying that the application fee is paid, that all necessary documents are uploaded, and that your test scores are sent to the school. Double-check everything to ensure that your application is complete.

After submission, regularly monitor your application status through the school’s portal. Stay engaged with the admissions process to address any additional requests from the school promptly.

These tips will help you create a well-organized application that stands out to the admissions team.

• Get a Head Start: Begin the application process well ahead of the application deadline. Give yourself plenty of time for each step. Consider applying for the first admission round for an early decision.
• Stay Organized: Keep track of deadlines, required documents, and the status of each application. Stay on top of things.
• Customize Your Approach: Dive into each program’s specifics, from course offerings to faculty expertise and campus culture. Use this information to tailor your application, showing exactly why you’re a good fit for the program.
• Practice Makes Perfect: Prepare thoroughly for standardized tests. Use the resources available to you and practice like a pro.
• Highlight Achievements: Show off your leadership roles, team projects, and notable accomplishments in your résumé, essays, and interviews. Don’t be afraid to brag a little!
• Show Your True Colors: In your essays and interviews, showcase your unique qualities. Let your personality and passion shine through.

Seek Feedback: Get your essays and interview answers reviewed by mentors, professors, or other professionals. A fresh pair of eyes can help to spot any inconsistencies or mistakes.

Start Writing Your Master’s Program Application

With all of those tips in mind, now it is time to actually start writing your application! Use these tips to guide you, but remember to let your personality shine through and showcase your best self. Good luck!

Curious to learn more about the master’s application process? Connect with a master’s student ambassador to discover personal insights about the admissions process and student experience.

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