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Cover Letter for an Exchange Student Program Application: Examples & Writing Tips

Last updated on August 12, 2023 - © Free-Sample-Letter.com

How to Write the Perfect Cover Letter for an Exchange Student Program?

Embarking on the journey of applying for an exchange student program is thrilling yet challenging, given the competitive nature of the selection process. Your application must shine among a pool of talented individuals, and an outstanding cover letter can be the catalyst to achieve that. This blog post is dedicated to guiding you through the intricate process of composing the perfect letter of motivation that will make your application stand out for an exchange student program . So, why wait? Dive in to discover more!

In the pursuit of a spot in a student exchange program, it's paramount to grasp what the admission panel values. Beyond mere academic qualifications, they seek candidates who possess the resilience to adapt to new environments and the empathy to meld with diverse cultures. They expect an authentic commitment from applicants, a desire to delve into the unknown, explore the chosen destination, and forge genuine connections.

Your personal statement must encapsulate more than a simple desire to study abroad; it must resonate with your enthusiasm for immersing yourself in a foreign culture for an extended period. Highlighting how you intend to embrace every facet of the exchange program can set you apart. Mentioning travel-related experiences can be a boon too, as familiarity with varied cultural practices and languages makes you an appealing candidate.

In essence, when applying for a student exchange program , the ability to articulate your enthusiasm and curiosity about exploring new cultural landscapes through rich, meaningful engagements can tip the scales in your favor. Your cover letter is not just a document; it's a reflection of your aspirations, and this guide aims to ensure it resonates with the admission panel.

➤ Do You Need to Update Your CV? We Have a Free Ready-to-Use Template

How Can You Make Your Exchange Student Program Application Standout?

The cover letter for an exchange student program is not merely a formality; it's a chance to make a remarkable first impression. Crafting it thoughtfully can set your application apart from the rest. Here's how you can construct a cover letter that resonates with the decision-makers:

Deeply Research the Organization

Before even penning the first line, immerse yourself in the details of the organization you're applying to. Understand their mission, values, and culture by perusing their website and other resources. This knowledge allows you to align your cover letter with their ethos, demonstrating genuine interest.

Find out who your audience is and what they’re looking for.

The next step is to find out who your audience is and what they’re looking for. Are they searching for students who are passionate about a certain subject? Are they looking for students who have leadership experience? Once you know what they’re looking for, you can tailor your cover letter accordingly.

Identify Your Audience and Their Needs

Analyze who will be reading your cover letter. Are they seeking students with passion for specific subjects or those with leadership acumen? Understand their criteria and desires, then tailor your cover letter to match.

Customize Your Content to the Program

Recognize that each exchange program has its unique attributes. Highlight why you are an ideal fit for this specific opportunity and showcase the distinctive skills or experiences you can contribute.

Engage with a Strong Opening Sentence

Your opening sentence should be compelling, sparking curiosity and drawing the reader in. Mention your motivation for choosing this particular exchange program and articulate what you expect to achieve.

Conciseness is Key

The cover letter should be succinct, confined to one page. Focus on vital information, omit unnecessary details, and employ clear and precise language.

Draft, Revise, Perfect:

Start with a draft, then meticulously edit it to perfection. Don’t hesitate to seek feedback from a trusted friend or mentor who can provide fresh insights. Double-check for grammatical errors and typos; your diligence in this stage can make a difference.

In summary:

A cover letter might seem like a demanding task, but for exchange students, it's a crucial component. It's more than just words on paper; it's a reflection of your passion, suitability, and readiness for the program. By embracing these guidelines, you're crafting a cover letter that not only answers the requirements but does so with finesse. The result is an application that stands out, bringing you a step closer to the enriching experience you seek!

➤ We Also Suggest Our Sample Cover Letter for a Student Exchange Program to France

Letter of motivation for an exchange semester (Like Erasmus, ISEP)

Model cover letter for an externship in the student's exchange program.

Dear [Recipient's Name or Sir/Madam],

I am thrilled to apply for the externship position with the [Student's Exchange Programme] scheduled for the [specific term, e.g., summer of 2022]. As a student majoring in [your field of study] at [University Name] located in [city/state/country], I find this opportunity perfectly aligned with my academic pursuits and future career goals.

Now in my [last year or specific year] of studies, I'm on the brink of a new chapter in my life, aspiring to work as a [your future work title]. This externship represents a pivotal step towards that goal, offering a chance to expand my skills and immerse myself in a professional environment that mirrors my anticipated career path.

For the past [specific duration, e.g., 6 months], I have gained practical experience working at a [workplace] in [my hometown]. My responsibilities there have encompassed [list relevant job-specific skills and tasks, such as logging specific data or organizing products]. Notably, I also had the privilege to [highlight a noteworthy experience, e.g., assisting the team leader in a specific project].

My proficiency in computer operations, coupled with a robust command of English, equips me to quickly adapt to any [job-specific] software requirements. Combined with my studies, this hands-on experience positions me as an ideal candidate for an externship at a [mention the specific type of workplace, e.g., retail store, supermarket].

During my academic journey, I have taken on roles such as [personal accomplishment or responsibility, e.g., group leader]. Engaging in [specific responsibilities or extracurricular activities] has sharpened my social and organizational abilities, fostering a sense of responsibility and attentiveness to my duties. I've also learned the value of teamwork and the intricacies of [job-specific tasks] within my faculty.

My ability to work cohesively within a team is crucial, not only in a [specific workplace, e.g., supermarket] but also in [a specific research field or other context]. I believe that collaborative efforts fuel innovation, a belief that I hope to apply and expand upon during this externship.

In conclusion, I am eager to explore the opportunities this externship offers, whether in a [specific workplace] or research setting. The experiences and skills I bring to the table, I believe, align well with your program's needs. I am confident that this externship will significantly enrich my professional development, and I assure you of my wholehearted participation in all activities.

I eagerly await your response and extend my sincere thanks for considering my application. Please feel free to contact me at your earliest convenience.

Cover Letter Template for Student Exchange Program Scholarship

Dear [Recipient's Name or Scholarship Committee],

I am honored to apply for the [Name of Scholarship] within the [Student's Exchange Program] for the [upcoming academic year/term]. As a student majoring in [State your field of study] at [University Name] in [city/state/country], I have consistently pursued academic excellence, achieving a GPA of [Your GPA] thus far. My passion for [Subject or Field] and my ambition to broaden my horizons through international experience drive me to seek this invaluable opportunity.

While my academic achievements demonstrate my commitment to my studies, financial constraints pose a significant challenge to participating in this exchange program. I come from a [describe your financial situation, e.g., low-income family, single-parent household], and receiving this scholarship would make it possible for me to embark on this life-changing journey. My family and I have worked diligently to support my education, but without financial assistance, this particular endeavor remains beyond our reach.

This scholarship not only represents a chance to enrich my education but also an opportunity to immerse myself in a new culture. I believe that the knowledge and perspective I would gain from this experience would not only enhance my academic pursuits but also contribute to my personal growth and future career as a [Your Future Job Title]. I have attached supporting documents that detail my financial situation, as requested.

I am keen to contribute to the [University/Program Name] community, and I have actively engaged in [list extracurricular activities, community service, etc.]. I am confident that I will make the most of this exchange program, sharing my insights and learning from my peers abroad. My attached resume further highlights my qualifications and my fit for this scholarship.

In conclusion, I respectfully request your consideration for the [Name of Scholarship]. I assure you that I will honor the intent of the scholarship by utilizing the experience to further my studies and contribute positively to the global community. I am excited about the possibility of representing [Your University] in this esteemed program and am available for an interview at your convenience.

Thank you for taking the time to review my application. I eagerly await your response.

Graduate Student Exchange Program Cover Letter Sample

As a recent graduate from [University Name] with a degree in [Field of Study], I am thrilled to apply for the [Specific Exchange Program] in [Destination Country/University]. The pursuit of higher education abroad has always been a significant goal of mine, and I believe this program offers the perfect platform for my post-graduate aspirations and academic development.

My academic journey at [University Name] has been both challenging and rewarding, culminating in a [your GPA or honors, e.g., Magna Cum Laude] distinction. I have actively participated in [List relevant academic activities or clubs], where I honed skills that I believe will be crucial for this exchange program.

What attracts me most to the [Specific Exchange Program] is its alignment with my career goals. The courses offered, the faculty's reputation, and the opportunity to immerse myself in [Destination Country's] rich cultural landscape make it an unparalleled choice. I'm particularly drawn to [mention any specific aspect or course of the program], aligning perfectly with my research interests and professional trajectory.

In addition to my academic accomplishments, I have engaged in [list internships, part-time jobs, or volunteer experiences]. These experiences have shaped my ability to adapt, communicate, and collaborate across diverse environments. I have learned the importance of empathy, resilience, and creative thinking - traits that I believe will support my success in this exchange program.

I also want to highlight my passion for [mention any hobbies or interests that align with the destination country, e.g., studying its language, engaging in cultural activities]. These interests underscore my eagerness not only to study but also to truly experience and contribute to my host community.

In conclusion, I am excited about the possibility of joining the [Specific Exchange Program]. I am confident that my academic achievements, professional experiences, and alignment with the program's values make me a strong candidate. I look forward to the opportunity to contribute to and learn from this esteemed program, furthering my education and enriching my global perspective.

I thank you for considering my application and am available for any further information you may require. I eagerly await your response.

Cover Letter Template for High School Student Exchange Program

Dear [Recipient's Name or "Admissions Committee"],

My name is [Your Full Name], a [Grade Level] student at [High School Name] in [City, State/Country]. I am thrilled to submit my application for the [Student Exchange Program Name] for the upcoming [term/season]. The opportunity to immerse myself in a new culture, broaden my horizons, and contribute positively to a foreign community is a dream I am eager to realize.

As an active participant in [Extracurricular Activity/Club Name], I have developed leadership skills, team spirit, and a strong commitment to my passions. Whether it's organizing events or volunteering in community service projects, I have discovered the joy of connecting with people and making a difference.

My interest in [Country/Culture of Exchange Program] began with [mention a class, teacher, or experience that inspired this interest]. Since then, I've been captivated by its [specific cultural aspects, history, language, etc.]. Participating in this exchange program would allow me to dive deeper into my fascination and foster a lifelong appreciation for global perspectives.

Academically, I have maintained a consistent performance at [High School Name], with particular strengths in [Subject(s) related to Exchange Program]. I believe that my dedication to academics aligns well with the program's ethos and would facilitate a smooth transition into the educational system of [Country of Exchange Program].

In addition to my academic pursuits, I value personal growth and self-awareness. I am confident that this exchange experience will not only enrich my understanding of [Country/Culture of Exchange Program] but also help me grow as an individual. I envision myself returning with newfound resilience, open-mindedness, and a network of friendships that transcends borders.

I sincerely thank you for considering my application. I assure you that, if selected, I will represent my school and country with integrity and enthusiasm. I eagerly await the opportunity to discuss my candidacy further.

Thank you for your time and consideration. I look forward to the possibility of embarking on this incredible journey.

Medical Student Exchange Program Cover Letter Guide

I am writing to express my sincere interest in the [Name of Medical Student Exchange Program] for the upcoming [specific term, e.g., Fall 2023]. Currently, I am a medical student at [University Name] with a focus on [specific medical field, e.g., Internal Medicine], and I am eagerly looking for opportunities to broaden my clinical knowledge and skills.

My passion for medicine has been reinforced through extensive clinical experiences at [Hospital or Clinic Name]. As an intern, I have had hands-on involvement with [mention specific tasks, e.g., patient care, diagnostics, surgical assistance]. These experiences have not only honed my medical proficiency but have instilled a profound respect for diverse healthcare practices and patient-centered care.

What particularly attracts me to this exchange program is its reputation for academic excellence and its connection to [specific renowned institutions or research areas]. The chance to learn from leading experts in [medical specialty] and to immerse myself in a different healthcare system represents a unique opportunity to expand my perspective and acquire skills that are not readily available in my current setting.

I am also keen to contribute to the host institution by sharing my insights and experiences. With a background in [mention any relevant research or unique skills, e.g., tropical diseases research], I believe that I can offer valuable contributions to ongoing projects or collaborative initiatives.

Enclosed with this letter are my CV, academic transcripts, and references, providing a comprehensive view of my qualifications and achievements. I am confident that my dedication to medicine, my clinical experience, and my eagerness to learn align perfectly with the objectives of the [Name of Medical Student Exchange Program].

In closing, I would like to express my deep gratitude for considering my application. I am excited about the possibility of joining this esteemed program and furthering my medical education in an inspiring and challenging environment. Please feel free to contact me at [Phone Number] or [Email Address] to discuss my application further or to arrange an interview.

Thank you for your time and consideration.

Cover Letter for Teaching Assistant in Student Exchange Program

I am reaching out to express my keen interest in the Teaching Assistant position within your Student Exchange Program, as advertised. As an individual who passionately believes in the power of education and cross-cultural exchange, I find this opportunity a perfect alignment with my professional values and experiences.

Currently, I am employed as a [Current Job Title] at [Current Institution], where I have been teaching [Subject(s)] to [Grade Level]. My responsibilities include [Briefly describe some key responsibilities], and I have found immense satisfaction in fostering a positive and engaging learning environment.

One of the unique strengths I bring to the table is my extensive experience working with diverse groups of students, both domestically and internationally. Having previously participated in [specific international program/exchange], I gained firsthand insights into adapting teaching methods to cater to different cultural contexts and learning styles. This adaptability is something I look forward to employing in your esteemed exchange program.

My educational background in [Your Field of Study] from [Your University], coupled with professional certifications such as [mention any relevant certifications], equips me with a robust foundation to contribute effectively as a Teaching Assistant. I am particularly excited about the chance to share my love for [Subject or Educational Focus] with students from different parts of the world, facilitating not just academic growth but also cultural enrichment.

Enclosed with this letter are my resume and [any other required documents]. I would be thrilled to further discuss how my experience and passion align with the mission and requirements of your Student Exchange Program. Please feel free to reach out to me at [Your Contact Information] to schedule a convenient time for a meeting.

Thank you for considering my application. I look forward to the possibility of contributing to such an inspiring initiative that resonates so strongly with my educational philosophy and career aspirations.

MBA Student Exchange Program Cover Letter Template

I am reaching out to apply for the [Specific MBA Student Exchange Program] at [University/Institution Name]. As a current MBA student at [Your University Name] with a focus on [Your Specialization, e.g., Marketing or Finance], the opportunity to immerse myself in a global business environment is a thrilling prospect. I am confident that this exchange program aligns perfectly with my academic pursuits and long-term career aspirations in the field of international business.

My academic journey has been enriched by various leadership roles, both within and outside the classroom. As the [Title of Leadership Position, e.g., President of the Business Club], I have successfully led initiatives related to [Specific Projects or Achievements]. These experiences have honed my leadership skills and fostered a deep understanding of business dynamics, teamwork, and strategic thinking.

The international dimension of your esteemed program particularly intrigues me. With the increasing globalization of business, exposure to diverse markets, cultures, and business practices is paramount. I believe that this exchange program would provide me with the invaluable opportunity to expand my global perspective, build international networks, and acquire hands-on experience in a cross-cultural setting.

Beyond my academic accomplishments, I have also gained practical business experience through internships at [Company Name(s)]. My responsibilities included [Briefly Describe Your Responsibilities and Achievements]. These professional experiences have equipped me with essential industry insights and practical skills that I am eager to apply and further develop during the exchange program.

What sets me apart as a candidate for this program is my unwavering commitment to continuous learning and growth. I view this exchange opportunity as more than just an academic endeavor; it represents a platform to contribute, learn, innovate, and shape my future in the international business arena. I am excited about the prospect of joining [Host University/Institution Name], contributing my skills, and absorbing the rich educational culture that your program offers.

I have attached my resume and transcripts for your review. Should you need any additional information, please do not hesitate to contact me at [Your Contact Information]. Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to and benefit from this remarkable program.

Cover Letter for Short-term Summer Student Exchange Program

I am thrilled to submit my application for the [Name of Summer Exchange Program] at [Name of Hosting Institution]. As a student majoring in [Your Major] at [Your University], the opportunity to immerse myself in a new culture, build international connections, and enhance my global perspective within a brief summer term is both exciting and aligned with my academic and personal growth goals.

The [Name of Summer Exchange Program] caught my attention due to its focus on [specific aspect or subject of the program]. Having dedicated myself to [related subject or activity] over the past [time period], I believe that this program offers the unique opportunity to expand my knowledge and skills in an international setting. Furthermore, I am eager to learn from renowned experts in the field and engage with fellow participants from diverse backgrounds.

One of my core beliefs is that education extends beyond the classroom. I have actively participated in [mention extracurricular activities, volunteer work, etc.] that have not only enriched my understanding of different cultures but also honed my ability to adapt and thrive in various environments. This summer exchange program offers the chance to further these experiences and apply them in a global context.

Though the program's duration is short, I am committed to making the most of every moment. I plan to actively participate in all scheduled activities, network with fellow students and faculty, and immerse myself in the local culture. I am confident that this experience will have a lasting impact on my personal and academic development, providing me with insights and connections that I will carry into my future endeavors.

Enclosed, please find my resume and other required documents for your review. I would be honored to discuss my application further in an interview or through any other means convenient to you. Thank you for considering my application. I eagerly await the opportunity to be a part of this transformative experience.

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Motivation Letter Exchange Student

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient's Name]

[Recipient's Position/Title]

[Name of Host University/Institution]

Dear [Recipient's Name],

Subject: Motivation Letter for Exchange Student Program

I am writing this letter to express my sincere interest and enthusiasm in participating in the Exchange Student Program at [Name of Host University/Institution]. My name is [Your Name], and I am currently a [Your Major/Area of Study] student at [Your Home University/Institution]. As an aspiring [Your Future Career Goals] and a passionate learner, I believe that this international experience will significantly contribute to my personal and academic growth.

The opportunity to study at [Name of Host University/Institution] appeals to me for several reasons. Firstly, your esteemed institution has gained a well-deserved reputation for academic excellence and innovation in [Your Field of Study]. The chance to learn from distinguished professors and collaborate with students from diverse cultural backgrounds would undoubtedly enrich my academic understanding and foster a broader perspective on global issues.

Secondly, immersing myself in a new cultural environment is an aspect of the exchange program that excites me the most. Experiencing the traditions, customs, and lifestyle of [Host Country] will not only broaden my horizons but also enhance my adaptability and cross-cultural communication skills. I firmly believe that being exposed to different perspectives will help me become a more open-minded and empathetic individual, qualities that are crucial in an interconnected world.

Moreover, I am eager to actively engage in extracurricular activities and events on campus. I hope to contribute my skills and experiences to the international student community and collaborate on various projects. By embracing new challenges, I am confident that I will develop strong leadership abilities and a sense of responsibility that will serve me well in my future endeavors.

Furthermore, I am drawn to the opportunity to improve my language proficiency in [Host Country Language]. While I currently possess intermediate proficiency, living in an environment where [Host Country Language] is the primary language will undoubtedly expedite my linguistic development. This linguistic advantage will be invaluable not only during my time at [Name of Host University/Institution] but also in my future career.

Lastly, participating in the Exchange Student Program will be a testament to my adaptability and determination. It is my belief that stepping out of my comfort zone and embracing new challenges will make me a stronger and more resilient individual, qualities that I will carry with me throughout my life and career.

In conclusion, I am confident that the Exchange Student Program at [Name of Host University/Institution] aligns perfectly with my academic aspirations and personal goals. I am eager to immerse myself in [Host Country]'s culture and educational environment while making meaningful connections with fellow students and faculty members. I assure you that I will approach this opportunity with a strong commitment to learning and contributing positively to the academic community.

Thank you for considering my application. I look forward to the prospect of becoming a part of the [Name of Host University/Institution] family and contributing to the enriching exchange experience. Please find my application materials attached to this letter, and I am available for any further information or interview.

Yours sincerely,

Exchange Student Tips

Information and Advice for Foreign Exchange Students

Student Exchange Application: 9 Powerful (and Easy!) Steps to a Great Application

Here’s the thing:

Finding an exchange student program  and choosing a host country are easy.

Actually getting onto the program you want, and being selected to go to your first-choice country, is very hard.

In a word, the problem is  competition .

When you apply to be a foreign exchange student, you’ll be competing against high achievers – well-rounded, good citizen-type students, who are highly motivated, above average academically and with great credentials.

They may be current school captains or class presidents, or captains of the school debate team.

They may even be former exchange students, or already fluent in the language of the country they want to exchange to.

From the perspective of a student exchange program, those are all big pluses.

How do you beat those guys?

Don’t fear. I have nine simple yet extremely powerful tips which are going to help you write a student exchange application that will blow them all away.

1. Make your written student exchange application irresistible by focussing on personal characteristics that the exchange program is looking for

Most people trip up because they treat their written student exchange application as an opportunity to write a long essay about themselves.

They write about their interests and skills and hopes as an exchange student.

What should they really be doing?

Focussing on the exchange program and the kinds of students the program wants to send overseas.  

Think about it.

In the mind of the person reading your application, your goals or hobbies or expectations are secondary considerations.

What that person really wants to know is whether you have the personal qualities that the exchange program thinks are important for exchange students to have.

So, when you’re writing your application, you need to keep those desirable personal qualities front and centre.

Now, here’s some good news:

Exchange organisations usually tell you the very qualities they are looking for, in very explicit terms, on their websites.

For example, the AFS Australia website states as follows:

The AFS website actually tells you very directly that AFS is looking for people who are flexible, self-confident and able to mix well with others.

If you were applying for an exchange with AFS, you’d know exactly what personal qualities to focus on in your written application, wouldn’t you?

You’d give them what they wanted and talk about how you possess all of those qualities, thereby demonstrating that you are exactly the kind of person AFS likes to send overseas, and a better candidate than your competitors.

In a similar vein, the global website for Rotary youth exchange states the following:

Again, it’s virtually laid out on a platter:

Anyone interested in applying for a student exchange with Rotary needs to demonstrate through his or her written application that he or she is:

• open to different cultures, and
• able to serve as an ambassador

Before you start writing your application, be sure to find out the kind of student your exchange program is aiming to recruit, and make sure that your application demonstrates that you meet that profile.

2. Start your answers with strong, positive statements which send the message that you meet the exchange program’s requirements exactly

In high school, you’ve probably learned that the correct way to format every paragraph in an essay is to:

• Start the paragraph with a firm statement or proposition , and then
• Provide relevant evidence or other detail which supports that statement or proposition

The same rule applies with your student exchange application.

You need to start each answer with a strong, positive statement which directly addresses the question you’ve been asked and leaves no doubt that you meet each criterion set by the exchange program.

For example, your application might have the following question:

Exchange students constantly encounter new people and situations and need to be flexible and open to change. Describe a situation in which you displayed flexibility and a willingness to change.

A good way to start your answer to that question would be as follows:

I am a flexible person who has displayed a willingness to adapt to changing circumstances.

Why is that sentence so powerful?

Because it borrows key language from the question – the words “flexible”, “willingness” and “change” –  and therefore addresses the question directly.

It’s also a strong statement because it starts using the very strong statement “I am” – rather than “I consider myself” or “I aim to be” or some other weaker formulation.

In other words,  that sentence sends the message that you are exactly the person the program is looking for .

Make sure that you begin your answer to each question on your application form with a sentence that:

• includes words and phrases from the question, and
• uses strong and definitive “I am” language

3. Supercharge your opening statements using the most persuasive word in the English language

Here’s how to go one better and make the opening statements in your student exchange application virtually unstoppable:

Work the word “because” into each of your statements.

In his best-selling book Influence – The Psychology of Persuasion , Dr Robert Cialdini identifies the word “because” as the most persuasive word known to man. For some reason, people are very easily persuaded by sentences and questions containing the word “because”.

What does this mean for you?

You need to capture the strong, almost hypnotic power of the word “because” and put it to work in your application.

Specifically, try to  work the word “because” into each of your strong statements in order to make the reasons and statements that follow seem more convincing .

So, the introductory words we looked at earlier would change from:

I am a flexible person because I have displayed a willingness to adapt to changing circumstances

It’s just a small linguistic change, but one which should have a big impact on the effectiveness of your application.

4. Make your application the best of the bunch by supporting your statements with facts, and only facts

Now, let me help you avoid making a big mistake.

Once you’ve made your bold statement to begin each answer in your student exchange application, you need hard evidence to back it up.

There are several kinds of evidence you could use to support the statements you make in your application, such as:

• Facts – for example, “I have studied German for five years” or “I am the editor of my high school’s yearbook”
• Intentions – for example, “I plan to take an intensive German course this spring” or “I will be volunteering at a Camp Kesem camp this summer”
• Interests – for example, “I have always been interested in German history” or “I am passionate about European politics”
• Opinions – for example, “German would be a very useful language for me to learn” and “I believe that I would make a good host daughter”

The strongest of those options by an absolute mile is facts .

In fact, if you want to knock your competitors out of the ballpark, you should only use facts to back up the statements in your application.

Why are facts so powerful?

Because they are indisputable and verifiable.

In other words, they are evidence of what you have done . That is far more valuable and credible than evidence about things you would like to do or are planning to do.

Furthermore, if you only use facts in your application, you won’t sound like you’re bragging or big-noting yourself. All you’re doing is talking about factual events that have already happened.

I almost guarantee that your competitors will be using all the other, weaker types of evidence, and submitting far weaker applications as a result.

Don’t make the same mistake.

Stay gold, and stick to the facts.

5. Gather your ammunition

Here’s a useful exercise you can use to maximise the number of strong, convincing facts in your student exchange application.

Before you even start writing your application, sit down with a blank piece of paper.

Spend half an hour writing down every single positive fact you can think of which may be relevant to your exchange application, including:

• leadership positions you’ve held
• academic successes you’ve had (for example, a high GPA or any academic awards)
• evidence that you are a good citizen (such as previous volunteer work, participation in things like scouts, and even regular blood donations)
• prior relevant experience such as previous short-stay exchanges
• any language experience – not necessarily in the language of the country you’d like to exchange to
• anything showing your adaptability
• anything demonstrating your coolness under pressure

Don’t stop writing until you’ve filled up the whole page, then go away for 24 hours.

The next day, sit down with your list and add anything else you’ve thought about in the meantime.

You want to capture absolutely any and every positive fact about yourself.

Then, when you sit down to write your application, you’ll have a ready-made stash of hard, factual evidence you can use to support your strong statements.

Then, you can move on to step 6.

6. Make sure you finish on top by playing your trump card

So, by now you have some very strong and positive statements written, and a mountain of factual evidence to support those statements.

Here’s how to seal the deal.

You need a trump card – something you’ve done which no-one else has, which makes you stand out and tells the exchange program that you are willing to go further than your competitors.

Even if everyone else is giving 100% effort, your trump card will push you to 110%. And I virtually guarantee that an exchange program will choose 110% over 100% any day of the week.

Let me show you exactly what I mean.

Case study: how I got beaten fair and square by a trump card

When I applied to go on exchange, my first choice country was Germany .

Germany is always a popular exchange destination because so many people learn German at school.

However, I thought I was in with a good chance for the following reasons:

• I was the current vice-captain (vice president) of my high school, which was one of the best schools in the region
• I was on the school debate team, editor of the school yearbook, and had a stack of other leadership and community service credentials
• I had a strong academic record, which included five years of studying German

My written application was very strong, and I thought I had a great interview with representatives from the exchange program.

I thought I had Germany in the bag.

Then, I got trumped: I got my second choice country, Switzerland, and a girl called Jessica was chosen to go on exchange to Germany.

(Switzerland turned out great, by the way, but that’s another story).

What did Jessica do that gave her the edge over me?

Like me, she was well-credentialed, had good academics and had previously studied German.

Like me, she evidently also had a strong application and made a good impression at her interview.

Unlike me, however, Jessica had undertaken an unpaid internship at her city’s German chamber of commerce and gotten a letter of recommendation from the head of the chamber. She forwarded that letter along with her application.

That was an extremely smart and strong trump card, which sent the message that Jessica was super-serious about going to Germany. It was enough to push her in front of me and everyone else wanting to go to Germany.

Jessica thought outside the box and was rewarded with her first choice of country to exchange to.

Now let me tell you how to get your own trump card.

Four trump card ideas

Jessica’s trump card idea of working at her local German chamber of commerce was a good one, because it demonstrated how committed she was to exchanging to Germany.

If you have a few months before your application is due, you can try to arrange something similar, depending upon the organisations and groups located in your area.

For example, where we live, there is:

• a nursing home for elderly  Italian people
• a chapter of the American-Australian association
• a twin cities association managing the relationship with our twin city Versailles, in France,  and
• a German language library and resources centre which is staffed by volunteers

Some unpaid volunteer work at any of those institutions would combine charity work and a country-specific trump card that would be hard for any exchange organisation to resist.

Think about similar opportunities which exist in your city or region, and turn one into a great trump card.

Short-notice trump card

You might have a problem:

Internships and volunteer work take time to organise and undertake.

What can you do if you’re in the throes of writing your application and need a trump card within the next week or two?

Here’s a quickly actionable trump card idea that you can deploy if you’re short of time (or no other suitable trump cards seem to be available in your area):

Get a letter of recommendation from your local mayor or congressman

Politicians are nearly always big on diplomacy and promoting the region they represent.

They also love it when one of their constituents receives an award or recognition of some kind, because it reflects well on them.

Here’s how to use these traits to your advantage:

Try making an appointment with your local mayor or congressman.

Explain that you are applying for an exchange program and spend half an hour outlining some of your credentials to him or her.

Then, very politely ask him or her for a letter of recommendation, on official letterhead.

In exchange, offer to make yourself available for a photo opportunity if you are chosen to go on exchange, and be sure to keep that promise if you are successful.

His or her answer will nearly certainly be “yes”.

A letter of recommendation from a recognised political figure can open a surprising number of doors.

The exchange program may figure that if you’ve met and made a good impression on your congressman or mayor, you’ll make a good impression on people that you’ll meet overseas.

7. For maximum impact, put your strongest evidence first

Here’s a strange little fact:

The average adult now has an attention span of only 8.25 seconds .

Furthermore, according to a study cited by Forbes magazine, the average adult reads at a speed of about 300 words per minute .

T he person reading your student exchange application will probably only focus on the first 40-45 words of each answer you give before starting to lose focus .

That, in turn, means that you need to do two things:

First, use your strongest evidence first . Once you’ve made your strong statement for each answer, follow up with the strongest fact or evidence you have to support that statement. Because you’ve only got one or two sentences before your audience starts to lose attention, you need to fill those first few sentences with your best stuff.

Second, keep your sentences short . From a readability perspective, it’s already good practice to keep your sentences to a length of around 20 words each. Keeping your sentences short and to the point – and not filling them with unnecessary things like adjectives – will also help you to maximise the amount of information you get across in your application before the person reading it loses concentration.

8. Use these three tools to make your student exchange application a pleasure to read

The person reading your student exchange application may have dozens of written applications to read.

How do you make yours stand out?

You may be surprised to hear that one of the easiest ways to make a good impression through your application is to make it easy to read.

Here are three tools that will make your application an easy and pleasurable read:

Tool 1: Short sentences

By all means, use as many facts to support your application as you feel are relevant.

But, be sure to keep your sentences short when describing those facts.

The reason for doing this is simple:

Long sentences are tiring for a reader and can result in your core messages getting lost.

Make sure you don’t bury your high-quality content under lots of unnecessary verbiage.

• minimise your use of colons and semi-colons
• don’t use connecting words like “which” and “that” unless you absolutely have to
• aim for one sentence per idea or example you wish to make, and
• try to keep your sentences shorter than 20 words, and no longer than 30 words

Tool 2: A font which is easy and pleasant to read

If your student exchange application is typed rather than hand-written, and you can control the font, make it more readable by applying the following font rules.

Use at least 13-point font , and preferably 14-point . The default on many word processors is 12-point which is too low and can cause eye fatigue.

Use 1.5 point line spacing , to increase the gap between lines and make them easier and more pleasant to read.

Use a plain, no-nonsense typeface like Times New Roman or Arial , which won’t distract or annoy the person reading your application, and let them focus on your content.

Tool 3: Use the active voice, and minimise the passive voice

Write as much of your student exchange application in the active voice as possible, and avoid writing in the passive voice.

What’s the difference?

A sentence written in the passive voice has no subject – that is, no person doing the verb.

For example, the following sentence is in the passive voice:

I was voted class president last year.

Now here’s the same sentence in the active voice:

My classmates voted me class president last year.

In the first sentence, it isn’t immediately apparent who voted for the narrator to be class president. The second – active voice – sentence contains the subject “my classmates”, which makes this clear.

You need to avoid writing in the passive voice, and write your entire student exchange application in the active voice instead, because:

• Readers tire when they have to read a lot of sentences written in the passive voice
• The person reading your application may recognise your use of the passive voice – particularly if they are older than about 45, or have a lot of experience with linguistics or learning languages – and mark you down for writing incorrectly
• The active voice helps to minimise any ambiguity

If you already have great content, applying these three tools will help your application make an even more positive impression and increase your chances of success.

9. Make your student exchange application twice as strong by getting not one, but TWO experts to read it

This may be the most important tip on this page:

Once your exchange program application is written, you need to ask two very specific people to proof-read and evaluate it for you.

“But wait,” you say. “I’ve already lined up my mom/dad/best friend to read my application and make suggestions”.

Unfortunately, that won’t work. Here’s why:

• your family and friends are unlikely to give you honest feedback – that is, they will tell you what you want to hear, rather than what you need to hear, in order to spare your feelings
• they won’t necessarily have any insight into what the exchange program will be looking for , and
• they are unlikely to have the technical expertise to make your answers read well

Here’s a better idea:

Get two people with specific, relevant experience and skills to review and make comments on your application.

Expert 1 – A trusted teacher at your school

First of all, you need to ask a teacher at your school who you know well and are friendly with to take a look at your student exchange application.

Why a teacher?

Firstly, because teachers spend a good part of each day evaluating work that their students have written. They are practised at reviewing documents and providing honest but constructive feedback.

In other words, the teacher you ask will most likely give you genuine, actionable tips on how to improve your application.

The second reason is that the teacher will know you and be familiar with your personality, and may be able to suggest additional information that will enhance the content of your application.

The final reason is that teachers generally have a practised eye for spelling mistakes, grammatical errors and the like. Your teacher should be able to ensure that your application contains no errors which will detract from the effectiveness of the content.

Expert 2 – A former exchange student

The second person you need to show your student exchange application to is a former exchange student at your school who you know and are friendly with.

It doesn’t matter which exchange student program he or she travelled with, or which country he or she went to.

The reason for asking this person to look at your application is simple:

He or she will know what it takes to be a successful exchange student, and should be able to offer advice on the contents of your application which will make it more appealing to the exchange organisation.

The student should also be able to coach and advise you on the application process generally, including the application interview, which I’ll also deal with in my next post.

If you have any further tips or questions about filling out an exchange program application, you can leave them in the comments below.

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Writing Your Motivation Letter for Studies Abroad

When required, the motivation letter can seem like a challenge for applying to a school. However, the good news is that there are some general characteristics international higher education recruiters are looking for when considering potential new, international students.

• Applying to Study Abroad

When required, the motivation letter, or the letter of intent, as it is sometimes called, can seem like an unnecessary challenge for applying to a school. Depending on whether the program faculty provides specific details of what they are looking for in the letter or, as is more frequently the case, if they have left it up to the prospective student, it is important to recognize that either way it comes with its own advantage and disadvantage.

Too specific, and you may miss out on a chance to demonstrate your creativity, but too open-ended and you risk going in the opposite direction of what the staff is looking for. Therefore, many students express not knowing what exactly it is they are supposed to write about.

Adding to the stress, students who wish to  study abroad have additional concerns about writing effectively for an international audience.

However, the good news is that there are some general characteristics international higher education recruiters are looking for when considering potential new, international students.

Along with some common points that should be made no matter where you are sending your motivation letter (qualifications, goals, interests/passions related to your studies), there are also some important details to add when applying to schools abroad.

Why Do You Want to Study Abroad?

Of course, the first question you should be prepared to explain is the reason why you want to study abroad and not in your home country. It may seem obvious, but your reasons for studying abroad make a big difference to universities.

• I just wanted to get out of my country.
• I want to meet and marry someone “international.”
• My friend tried it, and it sounded fun.

Instead, Say:

• I anticipate developing both personally and professionally from an international experience.
• I have a deep interest in the culture, history, and language of the country, which I am excited to continue to explore and experience.
• As someone who prides themselves on their ability to communicate across cultures, I believe I would be the perfect fit for a program that incorporates students from around the globe.

By showing universities that you have taken your choice to study abroad seriously, you also show them that you are ready to take your education seriously.

Do You Have Any Experience Abroad Already?

When selecting international students, most recruiters are aware that it is not the right experience for everyone. By selecting someone who has no experience being far from home, universities run the risk of selecting someone who is not ready to live abroad and may quit the program soon after it begins.

• I have never travelled or lived abroad, but I think I will like it.
• Every time I have travelled it was a bad experience, but I’m hoping this time will be different.
• Although I have never lived or studied abroad before, I love to travel and experience new cultures, and therefore, I’m looking for an opportunity to expand my horizons while doing something I love.
• Although I have never been abroad, I have done a lot of research to make sure this country is the right match for me. I also look forward to the challenge of living and studying independently abroad, which I am sure I am ready to handle.

Universities don’t expect that everyone applying to an international program has had study abroad experience before. However, by letting them know you are up for the challenges that may arise, you set yourself apart from other students who may choose to ignore the subject entirely.

Free Motivation Letter TemplateDownload Your Copy Now! 😎

Get a head-start on your motivation letter with our Word Doc template.It's easy, efficient, and best of all, FREE!

Why is Your Personality Conducive to Study Abroad?

Naturally, some people are better suited for the experience of living and studying abroad. However, it may be for different reasons than you think.

• I’m always the life of the party or the loudest in the room, so I know I will make friends easily.
• I plan on keeping to myself so that I will not upset or offend anyone.
• I am the kind of person who gets along well with others due to being open and considerate of people and their beliefs.
• Above all else, I pride myself on my cultural sensitivity when I find myself in the company of others who do not share a similar background as mine.

Chances are that you will not be the only international student in your program. Therefore, it’s important to demonstrate that you get along well with others. Note that this is not the same as saying you are the most social or friendly. Whether you are intro- or extroverted, recruiters just want to know you are capable of maturely handling multicultural interactions.

That being said, with these improvements to your motivation letter, you are increasing your chances of getting noticed by international universities.

So, now that your study abroad essay is complete, it's time to start thinking about where it is you want to go! Whether you want to study under the Eiffel Tower in Paris , next to Big Ben in London , or you're still not sure, we're here to help!

Get a head-start on your motivation letter with this Word Doc template.It's easy, efficient, and best of all, FREE! 👇

Keystone Team Author

The Keystone Team is comprised of experienced educators and advisors dedicated to providing valuable resources and advice to students all over the world.

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Unlock Your Erasmus Experience: Expert-Crafted Letter of Motivation Examples for a Successful Exchange Application

Unlock your Erasmus experience with expert-crafted letter of motivation examples! Learn the key elements of a successful letter and explore real examples to help you showcase your passion, suitability, and potential for the program.

Express Content

May 1, 2023

Table of Contents

Key Elements of a Successful Letter of Motivation for Erasmus Exchange Program

Understanding the purpose and audience of the letter for erasmus application, researching the host university and country for erasmus exchange program, personalizing the letter and showcasing relevant experiences for erasmus exchange program, highlighting language proficiency and cultural adaptability for erasmus exchange program, demonstrating future goals and plans for erasmus exchange program, expert-crafted letter of motivation examples for erasmus exchange program, example 1: highlighting relevant experiences and language proficiency for erasmus exchange program, example 2: demonstrating cultural adaptability and future goals for erasmus exchange program, tips for writing a strong letter of motivation for erasmus exchange program, starting with a strong introduction that captures attention, using clear and concise language, avoiding cliches and generic statements, seeking feedback and revisions, proofreading for grammar and spelling errors.

• The author clearly expresses their interest in the Erasmus Exchange Program and explains why they believe it is the right opportunity for them.
• The author personalizes the letter by mentioning their relevant experiences and cultural background, which helps them stand out as a candidate.
• The author demonstrates their language proficiency and willingness to learn by discussing their language skills and interest in immersing themselves in the program.
• The author showcases their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author concludes the letter with a strong statement of confidence and gratitude, which leaves a positive impression on the selection committee.
• The author personalizes the letter by mentioning their academic background, research interests, and language skills, which helps them stand out as a strong candidate.
• The author demonstrates their cultural adaptability by discussing their experience living in different countries and their willingness to learn about the local culture in Cyprus.
• The author demonstrates their research on the host institution, which demonstrates their motivation and suitability for the program.
• The author showcases their future goals and how the program will help them achieve those goals.

Inspiring Words, Expertly Crafted!

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Student Exchange Program Essay: Examples, Topics, & Tips

It is not a secret that for every open slot at a prestigious college, there are from 10 to 15 eager applicants. They often seem equally qualified academically.

However, it is often the college application essay that sets one lucky applicant apart from the others. While writing is very personal, and styles can vary, the college application mistakes that students tend to make are common. So if you want to find out 10 college application mistakes to avoid, just read this article by Custom Writing experts!

Want to succeed? Just keep reading this article by Custom Writing experts!

• ✅ What to Include
• 👣 Writing Steps
• 💡 Essay Topics
• 👀 Essay Sample

🔗 References

✅ student exchange program essay: what to include.

The following information should be included in a good student exchange essay.

To make your essay really strong, try our hints for writing motivation essays and a personal essay .

👣 Student Exchange Program Essay: Writing Steps

Outshine the other applicants by writing an excellent student exchange essay that demonstrates your ability to think intelligently and express yourself in writing! The process of writing an impressive exchange application essay is not as complicated as you might think.

Here are the writing steps that will help you write a thoughtful, convincing, and concise exchange application essay.

💡 Student Exchange Program (FLEX) Essay Topics

• Many students have experiences, identity, or talent that define their character and life. Their application for FLEX would be incomplete without it. Please share your story if it sounds like you . You can find an exchange student essay on this topic below.
• Our success in studies, personal life , and career owes to the lessons learned through overcoming obstacles. Have you ever faced a failure, challenge, or setback that made you stronger and smarter? How did it affect you, and what conclusions did you make?
• Recall a hard problem you had to solve or the one you are still struggling with. For example, it can be a complicated assignment, an intellectual challenge, or an ethical dilemma. Why is it so critical to you? Which steps did you take or could take to find a solution?
• Reflect on a belief or idea that you felt was wrong. Why did you question it? What result did you reach in these thoughts?
• Our accomplishments and realizations spark a new understanding of life and personal growth . Tell about a similar event that changed the way you perceive yourself and others.
• Describe an idea or topic that is engaging enough to make you lose track of time. Why is it so captivating? What actions do you make to learn more in this field?

👀 Study Abroad Essay Sample

Every person has a talent. It takes a while to discover it, but life becomes similar to an engaging strategy game once you know your vocation. My parents never insisted on my selecting a path. I tried many hobbies and activities, but none of them lasted longer than a year.

Four years ago, I attended my first botany class. At that moment, I understood that it was something I would like to study deeper. So many plants surround us, and we are ignorant of their names and life cycles. This knowledge gives us an opportunity to understand our role on the planet and explore how we can help nature.

This year, I asked myself: what do I want to do in my future life? It didn’t take long to answer. I would like to become a pharmacologist and develop new medicines. But at the moment, I need to study hard. I expect that the study abroad program will allow me to learn more about American culture and make me more open-minded.

As an international student, I will have a chance to perfect my biology knowledge at an American school. I can tell a lot about trees, flowers, and grass, as well as the animals and birds that live in them. That is why I will always have a topic to discuss with my host family and peers. I am looking forward to meeting new people and experiences.

Your student exchange application essay can be the deciding factor for your selection and participation in the student exchange program. There is no doubt that your student exchange essay can be a good indicator of your personality. Make every effort to communicate your enthusiasm for studying abroad and let the student exchange program officials learn about your unique qualities. Also, don’t be shy to use every bit of help that you may require. For instance, try a summary helper if you struggle to finish up your writing properly, get someone to proofread your writing in case you’re not sure if it’s perfect, and so on.

Remember that studying abroad is a life-changing experience that will impact your college career. Don’t miss this chance to invest in your future. Start your journey today with a strongly written and carefully proofread student exchange essay. We promise it will make a difference!

✏️ Student Exchange Essay FAQ

If you write an application for a scholarship, it is crucial that your study abroad essay tells about your personal motivation to participate in the exchange program. Otherwise, you may focus on the general pros and cons of the experience.

When you start a personal statement, keep in mind that it is the way admission committees get to know you. Make sure to provide relevant info about your goals , passions , examples of personal accomplishments , etc.

If it is a welcome letter to a foreign student, express how glad you are to meet them. You may give some advice on how to adapt to the new environment, share your thoughts about the exchange program, and ask about the student’s feelings and impressions .

Some advantages of becoming a foreign exchange student are: broadening your horizons , getting off your comfort zone, making new friends, practicing foreign languages (if applicable), gaining new skills/knowledge. Overall, it is an excellent opportunity to experience something new and valuable.

• 25 Reasons to Study Abroad | Top Universities
• Exchange Programs | U.S. Department of State
• EU students | European Commission
• Student Exchange Programs | EF Foreign Exchange
• International Student Exchange Programs
• 8 Student Exchange Programs for Teens | GoAbroad.com
• How to apply – International Exchange and Study Abroad
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The contest is now closed. Please check Contest Results page to read the essay of the best paper writer. Custom Writing team has selected 15 best works among the submissions, and we gladly invite our blog readers to help us determine three most talented writers amid contest participants.

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Really valid and sensible . Great work. I hope it will help alot

Thank you very much, I also wanted to participate in flex program, but I didn’t understand much about Essay and I understood a lot after seeing this sample

Hello, I am from Uzbekistan. I want to participate in the student exchange program in the USA. How is this test administered? Online or face-to-face and where? And what knowledge should be acquired to participate in the program

This was an useful blog for our institute

How long should a exchange essay be?

Your essay should be up to one page in length if not otherwise required by your professor

Hello. Please help me with my essay. I can not pay. Can you send me some sample essays, please?

It is very helpful thanks.

Good techniques

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Motivation Letter for Cultural Exchange Program: 05+ Samples

A motivation letter for a cultural exchange program is a letter written by an individual who is interested in participating in a cultural exchange program. The letter should be well-written and concise, and it should explain why the individual is interested in the program and what they hope to gain from it. The motivation letter should also highlight any relevant skills or experience that the individual has that would make them a good candidate for the program.

For example, if the program involves working with children, the letter should mention any previous experience working with children. Ultimately, the goal of the motivation letter is to convince the program administrators that the individual is a good fit for the program and that they will benefit from it.

How To Write a Motivation Letter for Cultural Exchange Program?

Cultural exchange programs provide participants with an opportunity to learn about other cultures and to build skills that can be useful in their future careers. Writing a motivation letter is one way to increase your chances of being selected for a cultural exchange program. In your letter, you should explain why you are interested in the program and what you hope to gain from it.

You should also describe your previous experience with other cultures and mention any relevant skills or qualifications that you have. Ultimately, the goal of your letter is to convince the reader that you are a good fit for the program and that you will make a valuable contribution to the cultural exchange experience.

When writing your letter, be sure to proofread it carefully for grammar and spelling errors. You should also make sure that your letter is concise and well-organized. If possible, have someone else read your letter before you submit it to ensure that it is clear and effective. With a little effort, your motivation letter can help you secure a place in a cultural exchange program and start an exciting new chapter in your life

Related: How To Write a Cover Letter (And Get Hired in 2022!)

Motivation Letter for Cultural Exchange Program

I am writing to apply for the cultural exchange program that you are offering. so I am very excited about the opportunity to experience a different culture and learn more about the world. so I believe that this experience will be invaluable for my personal growth and development.

Also, I am a mature and responsible individual who is eager to learn about new cultures. I am open-minded and adaptable, and I am confident that I will be able to make the most of this opportunity. Also, I am looking forward to immersing myself in a new culture and learning as much as possible.

Thank you for your consideration, and I look forward to hearing from you.

Related: Creative Motivational Letter for Learnership [7 Samples]

Motivation Letter for Cultural Exchange Program Examples

I am writing to apply for the cultural exchange program that you are offering. so I am very excited about the possibility of spending time in another country and learning about a new culture.

so I believe that this experience would be invaluable to me, both personally and professionally. I am eager to learn more about other cultures and gain a better understanding of the world. I hope to come away from this experience with a greater appreciation for other cultures and a better understanding of my own.

Also, I am a very responsible and hard-working person. I am confident that I would be a valuable asset to your program. looking forward to the opportunity to learn more about another culture and to share my own culture with others.

Thank you for your time and consideration. I look forward to hearing from you.

Related: Great Psychology Motivation Letter : 9+ Samples

Short Motivation Letter for Cultural Exchange Program

so I am writing to apply for the Cultural Exchange Program.

I am a senior student of International Studies at XYZ University. So, I have been interested in other cultures since I was young, and I have always wanted to experience them firsthand. I believe that this program will be a great opportunity for me to do so.

So I am confident that I will be able to contribute to the program and that I will gain a lot from it. I am looking forward to meeting new people and learning about their cultures.

Thank you for your time and consideration.

Sincerely, Your name

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Sample Motivation Letter for Cultural Exchange Program

I am writing to apply for the cultural exchange program offered by your organization. So I am immensely interested in learning about other cultures and this seems like an excellent opportunity to do so.

so I am a senior in high school and will be graduating next year. I have been involved in various extracurricular activities throughout my time in school and have consistently maintained a high GPA. So I am confident that I will be an excellent representative of your organization and would be a great asset to the cultural exchange program.

also i am eager to learn about new cultures and customs and believe that this program will be an excellent way to do so. I am looking forward to the opportunity to meet new people and learn about their way of life.

Thank you for your consideration and I look forward to hearing from you soon.

Related: 7+ Sample Motivation Letter for Masters Degree

Motivation Letter for Cultural Exchange Program Template

I am writing to apply for the cultural exchange program that you are offering. So I am very excited about the opportunity to learn more about the culture of another country and to share my own culture with others.

Also I am a native English speaker and I have been studying Spanish for several years & interest in learning more about other cultures. This is why I think this program would be a great fit for me.

I am a very outgoing person and I love meeting new people. So I am confident that I will be able to make new friends easily and that I will enjoy learning about different cultures.

so I am confident that I will be a valuable asset to the cultural exchange program and I look forward to learning more about other cultures. Thank you for your consideration.

Related: Best Motivation Letter Erasmus: 5+ Editable Samples

5 Things To Include In a Motivation Letter for Cultural Exchange Program

A motivation letter is one of the most important parts of your application for a cultural exchange program. In this letter, you have an opportunity to explain why you are interested in the program and what you hope to gain from it. Here are five things that you should include in your motivation letter:

• Your interest in the host country’s culture: What aspects of the culture are you most interested in? What do you hope to learn about the culture through the program?
• Your interest in the program: What do you think makes this program unique? Why do you think it is the right fit for you?
• Your qualifications: Why do you think you would be a good candidate for the program? What skills and experiences do you have that would make you a valuable addition to the program?
• Your goals: What do you hope to achieve by participating in the program? How do you think it will help you grow as a person?
• Your commitment: How dedicated are you to participating in the program? What are you willing to do to make sure that you get the most out of your experience?

By including these five elements in your motivation letter, you can give the selection committee a clear idea of who you are and what kind of experience you are hoping to gain from participating in their cultural exchange program.

Related: What is Cover Letter? Complete Guide To Get any Job.

I hope you found this blog helpful as you write your own motivation letter for a cultural exchange program. Remember to be personal and passionate about why you want to go on the exchange, and highlight any unique skills or experiences that make you the perfect candidate. Above all, have fun with it! The best motivation letters are ones that show your excitement and enthusiasm for the opportunity in question. Good luck, and I can’t wait to hear about your adventures abroad.

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Home — Essay Samples — Education — Exchange Student — Motivation Letter for Semester Exchange Programme

Motivation Letter for Exchange Programme (summer 2023)

• Categories: Exchange Student

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Published: Apr 11, 2019

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• Instructions Followed To The Letter
• Deadlines Met At Every Stage
• Unique And Plagiarism Free

Step 3: Apply

APPLY FOR THE EXCHANGE

Ready to apply? The application will walk you through all the steps.

WHEN TO APPLY

August/September Deadline: February 1 January Deadline: August 1

Register for an Account

Create  your account to apply for the exchange. If you experience technical difficulties, contact the ReciprocityHelpDesk .

Complete The Application

Create your UCEAP application . If you cannot complete the entire application in one sitting, save your information before exiting the website and complete the application later.

Problems with your application?

Check out our technical tips below.

STUDY PLANS

Prepare a study plan for three selected uc campuses.

Your study plans will help us to find the best campus for you. Use the study plan form as a practice worksheet to record your UC course selections. The form will help you organize the required course information you need to provide in your application.

• UC major courses are intense. Most UC students enroll in 14-17 units per term, a combination of major and general education course units. You are not limited to selecting courses in your major. You may enroll in courses in other majors, if you meet course prerequisites and space in class is available.
• Enrollment in specific courses is not guaranteed. A particular course may not be available to an applicant in any given term or may not be offered during your UC exchange. Select an alternative course for every course you initially choose.
• If you must complete specific coursework during the exchange period, consult with your home university academic advisor before applying to UC.
• The longer your proposed exchange period, the more likely it is that you would be able to enroll in the courses you select. Courses that are sequential may only be offered once per academic year. 

Course Load and Minimum Unit Requirements

Full-time enrollment (12-13 units each term) is required of both US and non-US citizens. If English is your second language, consider limiting your first-term enrollment to the minimum number of units required.

How to Select Courses

The course catalog provides a brief description of all courses that have been offered in the past. Not all courses are offered each term. The schedule of classes will list the courses offered during the previous or current year.

This sample course description shows the various components: course number, course suffix (or prefix), course title, number of course units, type of course and course prerequisites.

• Lower-division courses numbered 1–99 are introductory.
• Upper-division courses numbered 100–199 are usually taken by students with some experience in the major. You must have completed the prerequisites or their equivalent at your home university to enroll.
• Graduate courses are numbered 200 and above. You may enroll in graduate courses only if you receive the UC instructor’s permission. Some departments do not allow undergraduates to enroll in graduate courses. You must respect any restrictions that apply.
• Independent study (190 series) is appropriate if you must complete a home university thesis or research project while at UC. You and the instructor determine the course structure and units earned under the guidelines of the host college or school.

DOCUMENT PREPARATION

Gather required information and documents.

You will need to refer to and upload the following documents to complete these application sections. Prepare and save documents as .jpg, .png and .pdf files before you start the application.

• Personal information page of your passport
• English-language proficiency examination scores (if applicable)
• British-style educational systems -  provide A-Level results 
• French educational system - if applicable, provide preparatory course transcripts
• Provide your coursework-in progress, if your transcripts do not list the courses in which you are currently enrolled.
• Study plan worksheet with course information for each of your three UC campus choices
• Major prerequisites checklist

ACADEMIC HISTORY

Be prepared to provide the dates of attendance and location of each institution in your academic history.  Upload the corresponding transcripts and academic records for each institution. 

ACADEMIC STATEMENT

This is your opportunity to tell us something more about yourself that may not be obvious from your study plans and transcript.

Write about your interests and motivation to apply for the exchange, describe your academic experience, any personal or academic challenges, and what you hope to contribute as an exchange student at the University of California.

Prepare a statement of 250 words (up to 1500 characters).

Submit your Application

Accept the student contract terms and submit your application. You will receive a confirmation email at the email address associated with your account.

Technical Tips

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If you continue to experience technical difficulties, contact the Reciprocity Help Desk and provide screenshots of the problem and error messages you receive.

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How to apply as an exchange student

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After your Home University has nominated you for student exchange at UH, you can follow the instructions below.  

Your application for student exchange consists of:

• The electronic application form
• a motivation letter
• a learning agreement
• a transcript of records

In case you are applying for a traineeship as an Erasmus+ exchange student (SMS), you need also  an invitation letter  from your supervisor at the University of Helsinki. For further instructions on how to look for a supervisor, please see How to apply for internship/thesis work/research . 

If you are applying as an Erasmus+ trainee (SMT), please see the instructions on How to apply as a visiting student . 

On this page

Starting your application.

Before you start the application, please read the instructions below and collect all necessary documents for your application. Some details can no longer be edited by you once you have filled in the registration form. Reading the instructions saves a lot of time and effort. Following the detailed instructions on how to apply via Mobility Online while filling in the the application form can be very helpful. 

You start the application process by registering online via the  Mobility Online portal . Mobility Online will guide you forward step-by-step.

Required documents for your application

Motivation letter, learn­ing agree­ment.

• Transcript of Records
• Invitation letter (in case you will be doing practical training/thesis/internship. Not required for clinical rotations at the Faculty of Veterinary Medicine.)

Please find more information on the documents below. Please do not upload zip files.

Application form

This is fully electronic and filled out in Mobility Online. It is the registration to be an applicant, not a separate attachment.

Write a motivation letter (Statement of purpose) using the language you mainly plan to study with (English, Finnish or Swedish). The recommended  length of the motivation letter is 200-500 words.  You should state why you wish to study at UH and how your studies at UH will support your degree studies at home and your career objectives. The motivation letter should be uploaded as a separate pdf document. 

What is the Learning Agreement?

• The Learning Agreement is an obligatory part of your application. It is a list of courses that you wish to take at UH and it helps you to organize your studies during the exchange. We don't sign it until after your admission to the University of Helsinki.
• Please fill in also the details of the  contact person at the receiving unit (contact persons can also be used for when filling in your Digital/Online Learning Agreement). 
• The Learning Agreement is a preliminary plan. It does not guarantee a place on the course. 

Where to find courses for my exchange studies? Are there any restrictions?

• Information concerning courses in English can be found at  Courses for exchange students .
• If you are applying for the autumn semester or full year, we ask that you do not complete your Learning Agreement before April, because the most up-to-date course information will usually not be published before then.
• Most courses require previous studies in the subject/discipline in question and some are restricted altogether. See more about course requirements and restrictions under Re­stric­tions in at­tend­ing courses .
• When you plan your studies please note that you should mainly select courses in the field of study you have been nominated for or according to what is stated in the exchange agreement between your home institution and UH.
• Usually exchange students have unrestricted access to lecture courses in English at their host faculty, but restrictions may apply for field courses, laboratory courses, methodology courses and seminars.
• It might also be possible to take courses at other departments/faculties to some extent. However, they may have different rules for registration, prerequisite studies and they will give preference to their own students. It cannot be guaranteed that courses organized by other faculties are available. 
• Restrictions on which courses you are allowed to take may apply – for instance courses in English Philology (Bachelor's Programme in Languages (study track: English) and Master's Programme in English Studies) are only available for exchange students who are nominated based on exchange agreements of that discipline at the Univ. of Helsinki and to university level exchange students who are majoring in English at their home university. You can find faculty and study programme specific course restrictions by choosing the correct faculty under Information for exchange students .
• If you have more precise questions on the contents of a specific course, please contact the responsible person of the course. You can find his/her name under course description in course search under course overview.

How many courses should I take during my exchange studies? How about lab or thesis work?

• The average workload for one semester at the University of Helsinki is 30 ECTS credit points (60 ECTS for the whole academic year). In the end it depends on your home university how many ECTS credits you have to obtain per semester, since the sending institution is in charge of the approval of the courses. However, at the application stage your learning agreement should include at least 20 ECTS credit points for a semester (at least 40 ECTS for the whole academic year).
• If you plan to write your thesis or do research during your exchange period, please include in the learning agreement the title of your thesis or research, and include an  invitation letter  from your supervisor at UH to your application. Check the University of Helsinki Research Portal  for possible supervisors.
• Please note that laboratory or thesis work does not require course codes in your Learning Agreement.

Step-by-step guide for the Learning Agreement process

The Learning Agreement process varies depending on your exchange programme. Please follow the instructions of the correct exchange programme.

STEP 1: INSTRUCTIONS FOR ERASMUS+ EXCHANGES

Before the application deadline

1.  Fill in the learning agreement in the system your home university uses for exchanging online/digital learning agreements. Please follow the instructions of your home university. Please note that the learning agreement is an obligatory step of the online application. 

2. If required by the online learning agreement system used in your home university, fill in the name and contact information of the responsible person of your home university and/or of the University of Helsinki. See the  responsible persons at the University of Helsinki . 

3.  Exception: please note that laboratory or thesis work does not require course codes.

4.  Ask your home university coordinator to confirm and sign your learning agreement in the online learning agreement system in use.

5.  Click to confirm in Mobility Online that you have completed the learning agreement in your home university's online learning agreement system.

6. If your home university does not use a system for exchanging online learning agreements (via EWP), you can use the Learning Agreement form used by your home university. Ask your home university coordinator to confirm and sign your learning agreement. After this, upload the learning agreement to your Mobility Online account.

If you are from a UK university that does not use the online learning agreement system and does not have a suitable learning agreement template, please use our Learning Agreement template for visiting students .

STEP 1: INSTRUCTIONS FOR OTHER EXCHANGES

• Fill in the learning agreement in the Mobility Online application system. You can optionally use the Learning agreement of your home institution as an upload. If you use the Mobility Online Learning Agreement, see the detailed Mobility Online application instructions . Please note that the learning agreement is an obligatory step of the online application. You should add the course names and course codes in Mobility Online one by one and then print the form.  
• Exceptions: Laboratory or thesis work does not require course codes
• Print out the learning agreement (download it to your computer). 

4.  Ask your home university coordinator to confirm and sign your learning agreement. If your home institution requires that you must use the Learning Agreement form of your own university, you may ask signatures from your home institution to that form. After this, upload the learning agreement(s) on your Mobility Online account.

STEP 2: INSTRUCTIONS FOR ALL EXCHANGE PROGRAMMES (INCLUDING ERASMUS+)

Between the acceptance and the exchange period

1 . Learning Agreement will be checked as a part of the acceptance process. If major changes are required to the courses you listed on the Learning Agreement, you will receive an e-mail from  [email protected]  with instructions and feedback regarding your Learning Agreement.

2.  Please note that your learning agreement is a preliminary plan for your studies in Helsinki, but it is not a registration for any courses nor a guarantee that you are accepted to those courses. Changes to your Learning agreement can be made throughout the academic year, if your home institution approves of this.

3.  The Learning Agreements are signed after the acceptance by the International Exchange Specialists responsible for your study field  after your arrival in Helsinki . If you need a signature before arrival please contact International Exchange Services.

At the start of your exchange period in Helsinki

4.  The actual registration for the courses takes place after your arrival in Helsinki during the orientation period. At this point, as far as we are concerned, it is still possible to change your course selection or add new courses into your study plan. 

If the registration period to the course in question ends before the orientation week, be in contact with the teacher of the course.

5.  Registration to courses will be done through Sisu . You will need a University of Helsinki student number and your IT user account for that and you will receive instructions on how to get the user account before your arrival to Helsinki so that you will have it ready for the Orientation week. Please note that while you will be able to enter the course registrations once you have the user account, do not try to register for any course before the first day of your study right, because the Sisu system will reject the registration. Registrations will only be successful from the first day of your study right.

6.  The final Learning Agreement is signed by the International Exchange Specialists.

Con­tact per­sons for Learn­ing Agree­ment and Online Learning Agreement

• Faculty of Agriculture and Forestry, Specialist Eeva Korteniemi
• Faculty of Arts, Specialists Anna-Maria Sillantaka, Heidi Säävuori and Maria Takalainen
• Faculty of Educational Sciences, Specialist Mikko Moilanen 
• Faculty of Biological and Environmental Sciences, Specialist Outi Orenius
• Faculty of Law, Specialist Sanni Ruuskanen and Jenni Mäkelä
• Faculty of Medicine, Specialist Jenni Mäkelä
• Faculty of Science, Specialists Elena Lauri (Physical Sciences, Geography and Geology) and Yonca Ermutlu (Chemistry, Computer Science, Mathematics, Data Science)
• Faculty of Social Sciences & The Swedish School of Social Science, Specialists Niina Haapasilta and Janina Lygdman
• Faculty of Theology, Specialists Anna-Maria Sillantaka and Heidi Säävuori
• Faculty of Pharmacy, Specialist Outi Orenius
• Faculty of Veterinary Medicine, Specialist Eeva Korteniemi

Email address and phone number to all learning agreements:  [email protected] , +358 2941 22401, Erasmus code: SF HELSINK01

For specific exchange programmes (e.g. university bilateral agreements), there can be exceptions to the contact person, e.g. a university-wide contact person’s signature may be needed. Please check the instructions for your own exchange programme if you are coming from outside EU .  

Tran­script of re­cords

An official transcript of records (same as transcript of credits) (in English, Finnish or Swedish), i.e. a certified list of all the courses and exams you have completed at your home university, must be attached to your application.

Please note that you should include a complete transcript for both current and past degrees , i.e. if you are applying as a Master's Degree student, you should also include a complete transcript for your Bachelor's Degree. If you are applying as a PhD student, please also provide transcripts of your Bachelor's and Master's degrees. It is important that the courses are listed in English, Finnish, or Swedish. In case your home university does not provide transcripts in any of the aforementioned languages, you are responsible for translating the document yourself. It does not need to be an officially verified translation. 

Exception: If you are studying in a joint degree programme of the University of Helsinki, you only need to submit your current degree programme's transcript of records.  

Language certificate

The University of Helsinki requires language skills in English, Finnish or Swedish (the language you mainly plan to study with) that correspond to  Level B2 on the CEFR scale. 

As an exchange student, you do not need to submit proof of language proficiency. Your home university is expected to check that you have the required B2 level. 

In­vit­a­tion let­ter

If you plan to conduct  practical training/research/thesis work  during your exchange period, your application must include an invitation letter in English, Finnish or Swedish (including dates for the visiting period and the estimated amount of credits received at the UH) from the academic contact person who has agreed to supervise your work at the UH. You are responsible for searching the supervisor before applying as an exchange student. For instructions on how to look for a supervisor, please see How to apply for internship/thesis work/research .

• UH Invitation letter template (PDF)

Hous­ing ap­plic­a­tion

Exchange students should apply for housing in the Mobility Online application portal. Here you find the Mobility Online application instructions , including how to apply for housing. You can find more information on housing for exchange students in the  Instructions for students - How to apply for housing as an exchange student.

Com­plet­ing your ap­plic­a­tion

Upload your application complete with all the application enclosures in the Mobility Online application system by the deadline, April 15 / May 15 (in the spring) OR September 30 / October 15 (in the autumn). Upload the application documents preferably as pdf files and name the files clearly, e.g. Language_Certificate.pdf, Learning_Agreement.pdf,  Application_form.pdf. Please do not upload zip files.

Completing your application:  After you have uploaded your application form with the required application enclosures to your Mobility Online account you will still need to confirm that you have uploaded all of the required documents. Click on the link " Confirm that you have uploaded all required documents " in the application work-flow and tick the box. Save your confirmation with the “Create” button. This completes your application (there is no separate submit/send button).

Once you have uploaded your documents  and completed the step "Confirm that you have uploaded all required documents" we’ve received your application. Only once we have processed all your documents will the application move forward to the step "Application documents received" in Mobility Online.

Please note that during the time when applications are processed, queries concerning the status of an individual application will not be answered. You can  follow up the progress of your application  through your Mobility Online application account. Please note also that applications will only be processed after the closing of the application period.

Online support for exchange applicants

Are you ready to embark on your journey with Mobility Online, secure student housing, complete your Online Learning Agreement, or locate relevant courses? Connect with us during our live Zoom sessions, where you can engage in real-time discussions and have your questions answered. Keep an eye on this page for the Zoom event links, which will be provided on the day of the webinar. Don't forget to save the dates and times in your calendar! Remember, all sessions follow Helsinki local time . To ensure you don't miss out, verify the corresponding time in your timezone using a world clock before attending.

Please note that these online sessions will not be recorded for later viewing.

How to participate in the Zoom event: The event link will be made available below as the date approaches. Upon selecting the provided link, you'll encounter a browser prompt (illustration available, see screenshot here ). To proceed within the browser, click "PERUUTA" (which means 'cancel'), and then select the "Join from your browser" link at the bottom of the page. This action will launch the webinar in your browser. If you have the Zoom application installed, feel free to use it to join us as an alternative.

Online webinar: How to apply as an exchange student?  We will demonstrate how to complete an application through Mobility Online.

Wednesday, September 4th, 2024, from 15:00 to 16:30 Helsinki local time. Make sure to double-check your local time with a world clock. Please note that latecomers will not be admitted to the webinar if they are more than 30 minutes late. The Zoom link will be available on this page closer to the webinar. 

Additionally, we are offering online Q&A sessions for incoming exchange applicants who may have urgent, last-minute questions regarding the application process:

Thursday, October 10th, 2024, from 13:00 to 14:00 Helsinki local time. Don't forget to check your local time with a world clock. The Zoom link will be posted here well in advance before the session.  

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Guide to Writing a Formal Letter for Exchange Student

Table of Contents

Studying in another school can be stressful, especially when it comes to the documents you have to submit. One of these include submitting a formal letter for exchange student .

What is a Formal Letter?

A formal letter is a document used in an official manner . Whether it’s to accept invitations, collect fees, or request, a letter is simply a highly corporate or academic correspondence.

In this letter, you have to avoid becoming informal and present yourself in a more professional way. Most countries now require you to write formal letters before you can incorporate into their country. So before making one, you have to make sure you are using the correct structure and formalities.

You might have been invited for a foreign student program, whether local or international. Information about your significant achievements as a student is necessary for your application. The university you’re applying for may require you to write a formal letter stating all of your awards throughout time.

Study how to write a formal letter to a university under a foreign student program through the next sections below.

Writing a Formal Letter for Student

Letters involving a foreign student application requires a great amount of understanding when it comes to letter composition. If you have to apply to a school whether a local one or an international one, it’s essential to provide an essay to them.

Joining an exchange program may also take time, especially if your course requires a lot of prerequisites to meet. One of the most important things to practice before you write your letter is your prowess in using written and spoken English language.

Studying abroad, however, is a good opportunity for a student like you. Foreign universities are interested on transferee students that has the ability to portray their outstanding English skills.

Which is why you need to work hard on delivering a formal letter to them. Should you find it hard to write one, you can look for help in finalizing an excellent essay. Whether from this article or other references, make sure to find a good template to follow.

In composing your letter, share any necessary experience that may showcase your best qualities as a student. Also, state any awards or recognition you received throughout your academic life. This information will help you stand out among all applicants in the program. Remember to add the contact details of anyone that can recommend you further.

Make sure to list down all of your academic milestone per year to impress the university you’re applying for.

By following these steps, you may be able to fulfill your hopes for admission to an international university studying your desired course.

Sample Formal Letter for Student

My mother tongue is Finnish, so there ought to be some mistakes in my motivation letter.

I would like to apply for one semester as a transferee student at Bangkok University and study there for the whole autumn of 2022.

I have been studying in Helsinki University for almost three years by now. My major is Finance, and I am planning to do my minor as a student in Bangkok University.

I think it is important to get out of our comfort-zone from time to time. Experiencing the country isn’t the only benefit of being a foreign student. I am looking to forward to meeting people from all over the world and getting to know other students with different kind of backgrounds.

I have always been interested in Thailand and generally in the whole spectrum of Asian culture. Since my first visit to Thailand in 2003, I have always wanted to go back there and experience the way of life.

I chose Bangkok University because I have few friends that went there and loved the whole experience, the people and the school. There are a lot of other exchange students at Bangkok University, so it would be easy for foreign students to get acquainted as well. (Source: www.englishforums.com)

Now, you know about the basic things in writing a formal letter for students applying for a study program. It is important to know what is a Formal Letter, what is its purpose, and how to write it.

Writing a formal letter for exchange students is not an easy task, but you have to overcome the apparent challenges of writing one. Now that you know the basics, you can create an impressive formal letter and ensure a positive result.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Exchange Application

Application Process | Dates | Costs

The International Student and Scholar Office (ISSO) administers incoming exchange programs. ISSO is the primary contact office for international exchange students visiting UNC Charlotte.

• 2024-2025 Fact Sheet

Application for International Exchange Admission

Step 1 – nomination.

To nominate a student, the UNC Charlotte partner university study abroad advisor emails the UNC Charlotte exchange student coordinator the following information:

• Student’s name and email address
• Field of study
• Level of Study (undergraduate, graduate (post-graduate), other)
• Number of semesters at UNC Charlotte
• Student type (tuition exchange, self-pay, etc.)

Step 2 – Online Application & Supporting Documents

Once nominated, your student will receive an email through our application software (ISSO Connect) asking them to complete our online exchange student application. The online application will require them to upload the following documents:

• Passport biographical page
• List of subjects in progress – If current subjects are not listed on the transcript, your student should attach a separate list of showing modules in progress (i.e. Word document)
• Proof of bachelor’s degree (if applying for master’s level courses)
• TOEFL IBT – 70 undergrad (14 in each sub score) / 83 grad
• TOEFL PBT – 523 undergrad (46 in each sub score) / —-
• IELTS – 6.0 undergrad (5.0 in each sub score) / 6.5 grad
• PTE Academic – 48 undergrad (35 in each sub score) / —
• DuoLingo – 105 undergrad / 115 grad
• Immigration not admission requirement – Confirmation of English proficiency is not a requirement for exchange student admission. However, we must document that students have sufficient English skills before we can issue J-1 visa documents.
• Flexible in the type of documents we can accept – Once the home university determines the student has sufficient English skills to succeed at UNC Charlotte, the home university should provide copies of the documentation (test scores, professional evaluations or our language proficiency evaluation form ) as confirmation of English proficiency.
• Alternative for students not meeting the English requirement – Students not meeting the English requirement can be considered for conditional admission to our English Language Training Institute (ELTI), but may not register for classes until completing an ESL placement test at ELTI.
• Tuition exchange students, living expenses only – $11,000/semester
• Self-pay students, living expenses and tuition – $22,250/semester
• Bank account statement, bank letter, letter of academic loan, or government student aid in English, no older than 6 months
• If the funds are not in the student’s name, the financial sponsor should also include a simple signed letter stating that he/she will sponsor the student.

Step 3 – Electronic Acceptance Packet

Once student has been admitted to the UNC Charlotte Exchange program, the student will receive an electronic acceptance packet containing a Letter of Admission, DS-2019 (for visa application), and further instructions for preparing for their UNC Charlotte exchange experience. The student’s home university study abroad coordinator will be copied on the email.

The price can vary depending on what you choose and what is available. Visit our Cost of Attendance page to learn about the estimated costs . You will receive your bill after you register for classes, and will have until the first 10 days of the semester to pay it. Payment plans are available, and you can pay with Visa or MasterCard and electronically.

Application Process for NYU Students

Admission to the International Exchange program is highly selective. An extremely limited number of spaces per university is available each year. 

The application review is a holistic process that considers the complete academic record, unique program requirements, and student essay. It is suggested that applicants have earned a GPA of 3.0; students with lower GPA's are encouraged to provide insight to their academic goals in the personal statement.

Eligibility & Requirements

• Undergraduate students must have completed at least 64 credits since matriculating at NYU by the time you study away
• Graduate students must have completed their first year before applying
• Suggested GPA of 3.0 or higher; students with lower GPA's are encouraged to provide insight to their academic goals in the personal statement
• Students currently on leave of absence, academic probation or disciplinary probation are generally ineligible; exceptions will be made on a case-by-case basis
• Stern students are only eligible if the partner school is not a member of IBEX

1. Review Partner Schools

Read about each school and visit their websites. Decide on an institution and make an appointment to discuss your plans with an advisor. 

2. Research the Courses

Follow the links on the Partner Universities page to your desired host university's course listings. Just like at NYU, not every course is offered every semester. Be sure to pay attention to semesters and course levels. In some cases, certain courses are only available for a full year. Talk to a Global Programs advisor if you need assistance deciphering course offerings.

3. Meet with Your Academic Advisor

Confirm with the advisors in your school and department that the courses you intend to take through the exchange program will be appropriate for your academic plan. Keep in mind courses cannot be guaranteed ahead of time. It is best to approve more than you need to give you flexibility. Complete the Advisor Approval Form and have your advisor sign the form as well. Please attach this form to your application.

4. Letter of Recommendation

A letter of recommendation from a faculty member is required for a completed application. Letters of academic recommendation should be on letterhead and include an original signature. In your application, you will be able to input your professor's email and they will be sent a link to upload their letter to be attached to your application.

5. Apply to be Nominated by NYU 

Current NYU students  from any undergraduate college/school may submit an application. 

• Log into the application  using your NYU net ID and password.
• Select the term you would like to study away. Students interested in a spring only option, should select the "Start International Exchange: Fall 2024 Program Application/ Spring 2025 Program Application"
• Submit all required sections of the application
• Receive a confirmation email to access your indvidualized Enrollment Portal. It will take about 15-30 minutes to receive access to this page.

A complete application will require*:

• Course Preferences
• Personal Statement (250 - 500 words)
• Unofficial Transcript
• Advisor Approval Form
• Letter of Recommendation
• Citizenship Details
• Emergency Contact Information

*Some specialized programs will require additional information

* Personal Statement: This is your opportunity to explain your motivation and academic rational for the exchange program. What motivated you to apply? Why you have applied or expressed interest in the particular school, country, as well as courses you intend to enroll in? How will this impact your career goals? What will this program provide you that you can't obtain through an NYU study away site?

6. (If you are nominated by NYU) Apply to Partner University

Most partner institutions require applicants to complete a version of their exchange student application once they have received your initial application materials and have approved of your nomination. If your school's application form asks for an application fee, please double check with NYU Global Programs to see if it is truly necessary (it is usually not). If your school requires any hard-copy application materials submit these the Office of Global Programs before the specified application deadline. We will submit all application materials on your behalf.

Fall/Academic Year Final Deadline:  Jan. 15

Spring Priority Deadline*:  Jan. 15

Spring Final Deadline:  Aug. 15

* Students considering spring exchange programs are highly encouraged to apply by the priority deadline with our partners in Japan and South Korea being the most competitive*

(The International Exchange Program does not operate during the summer term.) First your application materials are reviewed by an NYU committee to determine if you will become an NYU nominee. Students who are chosen as nominees must then abide by additional application deadlines set by the partner institutions; there is very little flexibility with deadlines. NYU Global Programs will process your application materials. If approved, you will be nominated for the program and your application materials will be forwarded to your selected university. The partner university will likely require you to complete a version of their exchange student application form once they have received your initial application materials and have approved of your participation. Some universities have an application form available for you to complete ahead of time, but most will invite you to complete an application only after successful review of your Student Data Form and supporting materials. Further information about applying can be found in individual partner university descriptions. Email [email protected] with any questions you have about applying to the International Exchange Program.

How to write a letter to your future host family as an exchange student?

• How long should your host family letter be?
• What should you talk about in your host family letter?
• What shouldn't you write in your host family letter?
• How should you end a host family letter?
• One of our exchange students gives you some tips about how to write your host family letter:
• Watch the video
• Read more...

Many students are wondering how they should write their host family letter as part of the application process to be an exchange student abroad ! Here are some tips to write a good host family letter .

Your High School Study Abroad organization requires you to write a letter to your future host family. How long should it be?

Not too short, not too long! We advise future exchange students to take great care while working on their host family letter. The host families will carefully read what you have written to understand who you are. This letter should reflect your personality and current life . As well as your motivation to do this experience WITH them.

If you write a short letter, this information will be too basic and they will have difficulties imagining the person you are and projecting themselves welcoming you into their home. We do advise you to try to write about 1 1/2 or even 2 pages . This is usually enough to describe your life habits, your personality, your family and friends, your daily routine as well as the reasons why you applied to be an exchange student abroad.

If you apply to a student exchange in France , talk about your interest in the French language and culture.  If you intend to do a High School Study Abroad program in Spain , maybe talk about when you started to study Spanish at school and why you would be interested in improving your Spanish skills. 

If you are interested in a High School exchange in Japan , maybe explain how you study the language and what is appealing in the traditional and pop culture of Japan. 

​ More about High School exchange ​

The whole idea is to present yourself and help the host family to know a bit more about the person you are. This is why you are invited to write :

• about yourself,
• your family and friends,
• explain more about how your day looks like
• explain the reasons why you have chosen to do a high school study abroad
• share your feelings about the country you are going to study in
• speak about your expectations about the program

​Following this, include some personal traits. For example: "My friends would describe me as...". You can list all your qualities but make also sure to list some of your challenges, it will make you more human! It may also be nice to describe your relationship with your friends or family. How you relate to each other. 

The host family letter is not the place where you should write about your preferences about the host family composition or environment for example. Remember that your host family letter will be shared with several prospective host families, all different from each others : your letter should "speak" to any kind of host family.

You should therefore not list your expectations about the host family who will welcome you as they may feel they will not be a good fit for you if they can't fulfill all of your criteria!

Your letter should "motivate" a host family to welcome you in their home, but you should not lie about yourself. Be honest, tell them about your motivations , and your feelings about this experience but do not hesitate to share your concerns if any. It may also be their first time hosting and they may also be reassured to see that they are not the only ones who are a bit anxious about the experience, even if they are very motivated and excited!

The best is to thank your host family for their commitment to the student exchange program and their readiness to welcome an exchange student to their home for a few months. Tell them also that you are willing to get to know them, integrate yourself into their family life as smoothly as possible, and discover their language and way of life . Show that you are willing to adapt and will do your very best to make this experience enjoyable for all of you!

​ High School Study Abroad programs require you to adapt to a new environment, and a new host family and you will surely be out of your comfort zone for the first few weeks until you get more comfortable! Applying to a  student exchange program abroad is an important decision and taking the time to write the best letter to your future host family is a key to success! 

Most exchange programs abroad for High School students offer host family accommodation. In some cases, you may also apply to a Boarding school program abroad . 

"We have to fill a lot of forms and besides that, we also have to do a letter for our future host family . I know that a lot of exchange students find it hard to do. Today I'm going to give you some tips for you. I did search for my letter to put here in the video as an example but apparently, I don't have it anymore!

My first tip is to start your letter with the basics:

• tell your host family about who you are
• what you like to do
• how is your routine
• what do you do after school
• tell them if you have brothers or sisters
• how is your family
• where do you live
• tell them about your city
• tell them about your school

My second tip is to be honest because they want to know who you really are. It's not necessary to lie. They're gonna like you. Just try to be as honest as possible.

The next tip is to make sure your letter isn't too short because that doesn't look good. One or two pages are. Make sure you don't write a four-page letter, that's too much!

End your letter by thanking your family for choosing you and for welcoming you into their home. Tell them that you are excited to meet them. It's really important. It makes your letter better. Don't forget also to be creative! Write a nice letter so they can enjoy it while they are reading it.

If the family chooses you, it's because they think you're nice and they like you."

Thank you Matheus for your great tips for future exchange students! It will surely help them to get inspired when they write their host family letter for the High School study abroad program . 

Did you like these tips? You can find a lot of content on this blog . Here are some suggestions:

17 Recommendations to get along with your Host Family Abroad! ​

Live in a host family abroad and discover a new country! ​

​ Culture Shock! Tips for deal with it. ​

Discover this and much more with Nacel.  We're here to help you .

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