cover letter format for grant

Grant Application

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Oftentimes, earning a decent income is hard to come by, especially for those living in third-world countries. And in the world we live in today, money is a great differentiator. People that live in a middle-class society have more chances for succeeding than those that live below them. That is because those that have the a stable income source can afford to go to school, resign from their jobs at a moments notice, have savings, and more, than those that do not. Fortunately, there are a variety of ways to combat this issue that plagues around 29.3 million people around the world. One such way is through an application for grants. Grants are one of the tools that the government, corporation, educational institution, etc., provides for certain people, so that they may achieve their goals. If you are looking to create a grant application template for your office or are writing a grant proposal , go ahead and see our custom grant application templates below.

Grant Application Template

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Standard Grant Application

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Common Grant Example

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Research Grant Application

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Charity Grant Application

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Basic Grant Example

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Mini Grant Application

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What is a Grant Application?

A grant application is a piece of written document that refers to a request or appeal for funding. These are then addressed and submitted to a government agency, foundation, corporation, or trust. Grants can cover most needs, ranging from child support to educational support to nonprofit organization projects to business ventures to community-based plans. Today, marginalized people and those that are economically challenged, rely heavily on grants to help them improve their financial situation. Grant application forms do not normally follow a certain structure or format, but having a convincing application can greatly increase your chances to be selected. However, writing a grant proposal is easier said than done. That is why we provide you with a few guidelines to help you write a winning grant application or proposal. See them below:

How to Write a Winning Grant Application

#1: write a meaningful cover letter.

Normally, cover letters for grant proposals are written last. This is so that you can help summarize your grant application much easier. However, this step is never to be taken lightly. Keep in mind that this is the first thing that your addressee will see and read when they see your application. Aside from that, a cover letter enables your funder to have a feel of your request; basically, a first impression. It is in this section that you will need to discuss what your proposal asks for, so make it count. On top of that, when writing this part, make them care about your program, project, need, etc.

#2: Keep Your Executive Summary Brief but Complete

Right after the cover letter is an executive summary . This is where you need summarize what your grant application is asking for. In its most basic sense, your executive summary should enable the grantor to understand what your program is about and why you are asking for funding. Much like the cover letter, try to keep it short, but complete. Professionally speaking, an executive summary can be as short as two sentences. However, it must not be more than one page. Lastly, make sure that this entices the funder to continue reading.

#3: Explain Your Need Statement Thoroughly

The need statement is the meat of your entire grant application. This is where you need to put your best foot forward. Make sure that you explain to your reader how your proposal is an essential factor to your project or need. On top of that, also discuss why you should be the one they will choose for the grant. When creating a summary, you must never assume that the grantor is knowledgeable of your plan or project. Always discuss your proposal in detail, to help them understand.

#4: Make Your Goals and Objectives Clear

The reason you are submitting a grant application is because you have a problem or an issue that you need to solve. In writing the goals and objectives for your grant , briefly discuss what you or your organization plans to do in order to find a solution. Make sure that you state what you hope to accomplish, as well as the goals that you wish to achieve. In essence, your goals are the outcomes and your objectives are the steps that you need to take in order to get to those outcomes.

#5: Never Forget to Add Your or Your Organization’s Information

Handing out a certain amount of money, especially in large sums, is never a simple process. There are a lot of factors to consider in the selection process. One major element is you or your organization’s information. It might seem simple, but it weighs more than one might expect. As an example, a corporation may hold a grant for an organization with little known background. In other words, they need a grantee that they can trust. So, much like having a client information sheet , you must also relay your platform’s history and why it can be trusted to use the money wisely.

#6: Include an Extensive Budget Plan

Of course, a grant is available for those looking for financial aid. However, when preparing a grant budget , you need to be thorough. It is best to divide this section into different segments, such as direct project costs, personnel costs, and administrative or overhead expenses. However, also keep it short and simple. Make sure that your funder understands why your project costs that much money.

What is the purpose of a grant?

In its most basic sense, a grant is a form of financial aid given by government agencies, trust, corporations to a select group of individuals or organizations. Grants are tools used to fund projects or ideas that can benefit the general public, provide or improve public services, and stimulate the economy.

What is the difference between a grant and a loan?

Both grants and loans are financial services offered to individuals, businesses, or organizations to help them achieve their goals for their lives, ventures, or projects. However, there is one major difference between the two. Basically, a grant requires no payment after giving it to the grantee while a loan requires payment; oftentimes with an interest rate.

Do banks offer grants?

Although they are not a popular choice for those looking for grants, there are banks that provide grant programs to the public. However, these grant programs vary from each bank greatly, while a few do not have these programs at all. With this said, banks that offer formal grants, often have the same guidelines as corporations while some have fewer ones that are better for community-based projects.

Grants are a fantastic way to receive funding in order to fulfill your project that can benefit not only you, but also to many people. That is why grant proposal writing is key. Having a winning grant application can help increase your chances of getting selected for the funding. Get started today with our top notch grant application templates below that work well with PDF formats.

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7 Grant Writer Resume Examples for 2024

To get a job as a grant writer, your resume needs to be clear and persuasive. This article offers proven resume examples and strategic tips to help you showcase your skills. We will cover how to highlight your writing abilities, your understanding of grant applications, and your experience managing projects. With the right approach, you can create a strong resume that will catch the attention of hiring managers.

02 Sep 2024 - 5 new sections, including 'Position your education correctly', added
02 Sep 2024 - 5 new resume templates, including Aspiring Grant Writer, added
31 Aug 2024 - Article published

Next update scheduled for 10 Sep 2024

Here's what we see in top grant writer resumes.

Show Impact With Numbers : The best resumes show impact by using numbers. Examples include: secured $500,000 in funding , increased grant success rates by 20% , wrote 50 winning proposals , reduced editing time by 30% .

Include Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are grant research , budget management , proposal writing , funding sources , project planning . But don't include all of them, choose the ones you have and are mentioned in the JD.

Show Writing Samples : Include snippets of your writing. Examples: crafted winning proposal , expert in grant research , experienced in budget planning , knowledge of funding sources .

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Grant Writer Resume Sample

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Want to know if your grant writing resume stands out? Our resume scoring tool gives you a clear picture of how your application looks to hiring managers. It checks for key elements that recruiters in the nonprofit and public sectors look for when reviewing grant writer applications.

Upload your resume now for a free, unbiased assessment. You'll get a score and specific feedback on how to improve your chances of landing your next grant writing role.

Position your education correctly

As a grant writer, where you place your education on your resume sends a message about its current relevance to your capacity. If you are new to the workforce or your latest schooling strongly connects with grant writing, such as a degree in English, Communications, or Nonprofit Management, you should list your education before your experience. This helps hiring managers see your foundational knowledge quickly.

If you have been working as a grant writer or in a related position for some time, your real-world experience takes the spotlight. In such cases, detail your experience first. Any advanced coursework or certifications specific to grant writing or fundraising that enhances your expertise should come next, showcasing your commitment to staying current in the field.

Relevant proposals

Include successful grant proposals you have written. Highlight their impact and funding amounts. This shows your ability to secure grants.

Describe the organizations you worked with and how you supported their missions. This highlights your commitment and skills in the field.

Junior Grant Writer Resume Sample

Ideal resume length.

For grant writing positions, aim for conciseness. If you have less than 10 years of experience, keep your resume to one page. This shows you can prioritize information effectively. Focus on your most relevant grant writing successes, like successful funding achieved or complex proposals managed.

For more seasoned professionals, two pages can be appropriate to cover your wide range of experiences. Remember, the best information should be on the first page to capture attention quickly. Use larger margins and a clear font to ensure good readability, which is more important than squeezing in less critical information.

Senior Grant Writer Resume Sample

Technical skills.

List software tools you have used for grant writing, like database systems or project management tools. Showing your technical skills can set you apart.

Include any specific formats or guidelines you are familiar with, such as government grant requirements or private foundation criteria. This shows your versatility.

Grant Writer in Education Sector Resume Sample

Aspiring grant writer resume sample.

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WTO / Letters and Emails / Cover Letters / Grant Proposal Cover Letter Sample: Expert Guide (Templates)

Grant Proposal Cover Letter Sample: Expert Guide (Templates)

A Grant Proposal Cover Letter is a formal document that provides information about a proposed project or mission.

It is submitted to government agencies, foundations, or organizations that provide grants.

The grant proposal cover letter is submitted with the grant proposal or application document. It provides vital information about the project, its background, purpose, and goals. The grant proposal cover letter is used to help persuade the reviewer to provide financial support for the project. The letter can be used by organizations that have written a grant proposal or application document to potential funders.

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Free Comprehensive Grant Proposal Cover Letter Sample 01 for Word Document

Writing a Grant Proposal Cover Letter

Organizations writing a grant proposal cover letter must ensure they follow a well-outlined process. The step-by-step process ensures that all elements of the grant proposal letter are included. It also helps ensure that the letter is written in an appropriate format.

The following is a step-by-step process of how to write a grant proposal cover letter:

The top of the grant proposal cover letter should include a letter header. The organization’s writer may opt to use a formal header to ensure the letter looks more professional. The information provided in the header will ensure that general information concerning the organization and funder is provided.

The following information should be contained in a grant proposal cover letter header:

The date indicated in the header of a grant proposal cover letter should be the same as the date stated in the complete grant application. Stating the same date on both documents means they are sent to the guarantor on the same day. It helps create consistency in all the documents.

Address the funder

The funder’s name, address, city, state, and zip code should be indicated. The funder’s details provide information on who the letter is for. The funder’s address should appear under the sender’s address. The organization’s writer should confirm the name and address of the funder with a phone call or email the funding body. It will help to ensure the funder’s details have not changed.

Your company details

At the top left of the header, the writer’s company name and address should be provided. The writer’s company details will provide the funder with information on which organization is writing the letter.

Secondly, the organization’s writer must greet the funder with ‘Dear’ and include a recipient’s title such as Mr., Ms., Dr, etc. The salutation should be followed by the funder’s name, which should be punctuated with a comma. The writer can ensure that the right person is being addressed by calling the company or organization meant to receive the letter and confirming the detail.

Introduction

Thirdly, the organization’s writer should be introduced in the grant proposal cover letter. The organization’s legal name, which is its corporate name, should be indicated. In addition, the writer should indicate what the organization does and the need for its work.

Next, the body of the grant proposal cover letter should discuss the project. The information provided in the body will enable the recipient to understand what the organization hopes to accomplish with the grant. The writer should explain what the project is, the purpose it serves, and how it aligns with the funder’s priorities.

The writer can also add any data obtained that shows why the project is necessary. The amount of money the organization requests and the reason or use for the sum should be provided.

The following information should also be outlined in the body of the grant proposal cover letter:

Explain methods, strategies, and solutions

The writer should provide information on how the organization plans to use the grant and the solutions the fund will offer to a problem. The writer can incorporate a visual representation or graphic model of this information. The methods used to represent the organization’s data should be combined with details to ensure that the grant proposal cover letter has a professional tone. The writer can mention a timeline of when the funder should expect to see results.

Explain your corporate structure

The body of the grant proposal cover letter should also contain information on the grant requesting organization’s corporate structure. The writer should indicate that the organization’s internal management structure supports the project. The information on the corporate structure should be brief.

Highlight your strengths

The writer should explain why the organization is the best place to execute the project- or mission. Comparison with other organizations can provide clarity on which areas the writer’s organization excels in. The writer may sight the experience of the organization’s staff and volunteers, experience with the problem the project hopes to resolve, or community support for the organization. The names of the other organizations used in the comparison don’t have to be mentioned. The writer’s emphasis should be placed on highlighting the organization’s strengths.

Finally, the concluding paragraph should summarize the information already stated in the grant proposal cover letter. The writer should also include a thoughtful sentiment of what partnering with the funder would mean to the project’s beneficiaries. An expression of the writer’s appreciation for the funder’s consideration of the grant proposal should be indicated. The writer can also extend an invitation for the funder to visit the organization or its worksite.

The writer should end the grant proposal cover letter by signing off with an appropriate word or phrase such as ‘Sincerely,’ an ‘awaiting your response’ or ‘With great hope.’ The sign-off word or phrase used should suit the theme or topic of the letter. The executive board of directors, board president, or both should sign the grant proposal cover letter. The sign-off should indicate the signer’s first name, middle initials, last name, and jobs title. The writer should also provide the contact details of an individual who can answer the funder’s questions.

Note: The word ‘ENCLOSURE’ or ‘ATTACHMENTS’ should be written at the bottom of the grant proposal cover letter. These words help to indicate that the grant proposal is included in the packet. Writing these words in all caps emphasizes the importance of the grant proposal.

Grant Proposal Cover Letter Template

[Organization’s Name]

[Organization’s Address]

[City, State and Zip Code]

[Funding organization’s contact Name]

[Funding Organization’s name]

Dear {funding organization’s contact Name],

[Organization name], which has been around for{number] years, is requesting a grant of ${amount]. The funds will be for an upcoming project, [project title]

Our organization focuses on [organization’s mission]. The project centers on [purpose of the project]. We target [group set to benefit from the project]. The need for the project is supported by our primary research, which found that [ the problem the project aims to solve]

The grant fund provided by your organization will enable us to [how the grant will be applied]. The fund will ensure that [ potential positive impacts provided by the funds]. Our [corporate structure] have expressed their enthusiasm for the project. We believe that our connection with [target beneficiaries] places us in the best position to carry out this project.

We appreciate your consideration. Please feel free to contact [name of organization’s contact] for any questions at [phone number or email].

[Signature]

[Name of CEO/board chair]

Sample Letter

Oracle Literacy Center

245 Hill Street

Boston, MA 46479

May 18th 2020

Neilson White

Waves Discovery foundation

Boston, MA 43578

Dear Mr. White,

The Oracle Literacy center, which has been around for 10 years, is requesting a grant of $ 500,000. The funds will be for an upcoming project, Digital Literacy Academy.

Our organization focuses on bringing literacy to disadvantaged communities in developing countries. The project centers on developing digital skills in Malawi. We target poor, disadvantaged adolescence and children. The need to implement the project is supported by our primary research, which found that less than 4% of the population has digital skills. We understand that your organization aims to increase literacy in developing nations; hence, why we believe that parting with you can help both organizations meet their goals

The grant provided by your organization will enable us to build a learning facility in the outskirts of the capital. The fund will ensure that poor, underprivileged children pioneer a new digital era in the county to facilitate its development. Our board of directors has expressed their enthusiasm for the project. Our connection with the local people places us in the best position to carry out this project.

We appreciate your consideration. For any questions, please feel free to contact James Green at 555-555-7788 or [email protected].

Mary Winters

Executive Director and Manager

Do’s and Don’ts for Writing the Letter

When writing a grant proposal cover letter, it is important to consider the dos and don’ts. Understanding the do’s and don’ts of writing a grant proposal cover letter will ensure that the organization captures the funder’s attention. It will also ensure that the letter is effective in communicating information about the organization and the grant.

The following are the does and don’ts of a grant proposal cover letter:

Following are the dos for a grant proposal cover letter:

The grant proposal cover letter should be a quick read for the funder. Therefore, the writer of the letter should ensure that it is only limited to one page. The contents of the cover letter should be focused and to the point. Each paragraph should be limited to only a few sentences to ensure that the letter is short.

Ask for feedback

Upon completion of the grant proposal cover letter, the writer should ask a co-worker to read it. The co-worker will help identify any typos in the letter. The reception of positive feedback will be an indication that the writer should send the letter. In addition, asking for feedback will help ensure that the grant proposal cover letter effectively compels the funder to consider the organization’s grant proposal.

Format the letter carefully

The writer of the grant proposal cover letter should ensure it is appropriately formatted. A well-formatted grant proposal cover letter ensures that single spacing is applied throughout the letter. There should also be spacing between the organization’s address and the funder’s address. Appropriate spacing should also be applied between paragraphs. If possible, the writer should include a live ink signature. Three blank spaces should be left where writers can indicate a complimentary close and their name for the signature.

Send the cover letter in PDF

The grant proposal cover letter should be in PDF if the writer intends on sending the letter via email. PDF will ensure that the letter is safe from malware. It also helps the foundation sign the letter digitally if it wishes to do so. Sending the cover letter in PDF will also lead the funder to perceive that the organization is competent.

Write the cover letter last

The cover letter should be written last because it helps the organization reflect on achievements such as completing the fund request. It also ensures that the writers provide information from a knowledgeable perspective. The writer also ensures that the cover letter is more engaging than the other documents attached to it.

Don’ts

Following are the don’ts for writing a grant proposal cover letter:

Don’t repeat the information in the proposal

The grant proposal cover letter should not be a repetition of the information contained in the proposal. Its main purpose is for the funder to get to know more about the organization and its project. It is a tool that can persuade the funder to provide the organization with the grant.

Don’t use big words

The writer of a grant proposal cover letter should avoid using complex words that the funder may not understand. The use of complex words could be counterproductive and jeopardize the organization’s chances of receiving the grant. Instead, the writer should only focus on pleading the organization’s case before the funder.

Don’t make grammatical mistakes

The writers should proofread the grant proposal cover letter upon completion. No grammatical mistakes should be present in the document. The presence of grammatical errors may lead to the organization being perceived as unprofessional and lazy.

Key Takeaways

A grant proposal cover letter effectively provides information about an organization’s grant proposal and shows its commitment to the project suggested to the funder.
The letter can achieve its effectiveness by providing clear, concise information about the project.
The organization must ensure that it mentions certain aspects of the project, like its potential beneficiaries.
The tone of the letter should be professional.

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How to Write a Cover Letter for Your Grant Proposal

Customer Success Manager at Instrumentl

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November 20, 2023

Table of Contents

If you’re applying for a grant, the funder will often ask you to submit a cover letter with your grant proposal.

I know, this can be frustrating. You’re already dedicating time to writing a successful grant proposal . Why do you also have to write a cover letter?

Although it may seem like extra work, it’s actually a critical step to get right. If you don’t nail it, the funder may pass over your application entirely.

To avoid this, we’re going deep into how to write effective cover letters for grants. In this article, we’ll unpack:

What cover letters for grant proposals are
Why it is an important piece of your grant application
And the six parts of a successful cover letter
Templates to get you started
Pitfalls to avoid

Let’s dive in!

Grant Proposal Template for Nonprofits (+5 Tips Included)

What are Cover Letters for Grant Proposals?

A cover letter for a grant proposal is a document that goes along with your completed proposal. It is your opportunity to demonstrate that you understand the priorities and interests of the funder and how your work aligns with their goals.

An effective cover letter will communicate why your organization and your program deserve to be funded . It should pique the funder’s interest, getting them to read your full proposal.

Pro Tip : Cover letters are typically only requested by foundations and corporations . In the case of government grants , they don’t ask for cover letters because they have very specific proposal layouts and requirements.

Only submit a cover letter if the funder requests one. Many funders now utilize online application systems which do not require a cover letter, so make sure you understand the requirements of the specific funder.

Overall, the cover letter provides a taste of your organization and request. It should entice the funder and demonstrate why you are a good fit.

Good grant application letters reference the funder's requirements, is directed toward the funder and not generic, and includes a cover letter.

Insights Straight To Your Inbox

Why are cover letters important for nonprofits.

If you see the cover letter as just a nother checkbox you need to complete before submittign your application, think again. Here are 4 reasons why you need to think hard about writing a grant proposal cover letter that captures the attention of funders.

First Impressions Matter: Setting the Tone for Your Proposal

The cover letter is the first point of contact that your nonprofit has with a potential funder, and you want to make a good impression !

A professional, concise, well-written cover letter sets the tone with the funder for the rest of your proposal. It’s also a chance for you to capture the reader’s attention and get them excited about your proposal.

Building a Connection With Potential Funders

Your cover letter is your opportunity to get the funder engaged .

The cover letter gives you a chance to share your “elevator pitch” with the funder. If a funder walks away from your cover letter feeling excited about your project, you’re leagues ahead of the competition that submitted a dry, cookie cutter cover letter.

Highlighting Key Points From Your Grant Proposal

A grant proposal’s cover letter isn’t all that different from a potential job’s cover letter.

Highlight the key points that will help you stand out above other applicants . Don’t be afraid to brag a little bit! Tell the funder why your proposal or project is unique and impactful.

But remember—a cover letter is not an executive summary .

Demonstrating Organizational Maturity and Professionalism

Your cover letter is an opportunity to demonstrate your organization’s maturity and professionalism . Make it known that you receive and manage a large grant portfolio of grants every year, and that you have experience in maintaining grant compliance .

In doing so, you are showing the funder that they can trust you with their award.

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6 Parts of a Successful Grant Proposal Cover Letter

Below are general formatting tips for your grant’s cover letter:

Your cover letter should be written on company letterhead.
The date on the cover letter should match the date of your proposal or application.
The letter should be contained to one page, consisting of 3-4 paragraphs.
Find the appropriate contact person at the funding organization so you can address your letter to a specific person.
The address of the funder should be placed at the top of the letter. Format the address as: contact name, title, funder name, address.
Use a formal introduction in the salutation, such as “Dear Mr/Mrs.”
The letter should be signed by an appropriate official from your organization, such as the Executive Director.
Include the word “ENCLOSURE” or “ATTACHMENT” at the bottom to indicate that the letter is part of a larger packet.

In addition to these basic formatting tips, there are 6 basic parts that you should be sure to include in your grant proposal cover letters.

Introduction: Who You Are

Be sure to introduce your organization at the beginning of your cover letter.

This provides readers with a background understanding of your nonprofit and its purpose. You want to include things such as the name of your organization, your mission and values , and how long you have been in existence.

About Your Organization: What You Do

In this section, you want to concisely explain what your organization does—include relevant programs and projects.

This will show that your organization’s work aligns with their mission and giving priorities.

Need Statement: The Problem You're Addressing

Clearly state the problem that your program or project intends to address.

This demonstrates to the reader that you are filling a gap that exists in your community. You should include data to support your statements when possible so that the funder knows the need is real.

Project Overview: Your Plan

While space is limited in a cover letter, it is important to share outline a well-thought-out project plan. Showing funders how you plan to utilize their funds will help your proposal stand out.

Funding Request: What You Need

The whole purpose of submitting a grant proposal is to secure funds for a program or project.

Don’t dance around it. Call out exactly how much money you need for your initiative so that the funder knows up front whether or not your request is in alignment with their giving priorities.

Pro tip: Often, nonprofits don’t ask for enough funding. To not leave anything on the table, Instrumentl users can quickly uncover how much to ask for in a grant by using our insights on funders.

Closing: Why They Should Support You

You want to end your cover letter by telling the funder why they should support you. Whether it is because your missions are aligned, your project is super unique (ideally, both!), you want to clearly state these reasons in your cover letter.

Consider closing the letter with an invitation for a site visit or program observation, if appropriate. Be sure to include the contact information for whoever can answer application questions. And end with a confident statement such as “I look forward to speaking with you more about this program.”

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3 Sample Cover Letters for Grant Proposals

In this section, we have written original sample grant proposal cover letters. Following each example, we break down the good and bad parts of each letter.

1. Following Up After Meeting With The Funder

Grant proposal cover letter example one breakdown.

Here’s why we like this cover letter:

Referencing those prior conversations will remind the funder that you’ve already done some leg work in terms of outreach and research into the foundation.
This letter includes erveral of the key parts of a successful cover letter, such as the introduction, information about the organization, funding request, project information, and a confident closing.

The letter is also signed by the executive director and provides her contact information. However, there could be a bit more emotion incorporated into this letter to help the funder form a connection with the organization and the project .

2. Breaking The Ice With A New Funder

Grant proposal cover letter example two breakdown.

Our second grant proposal cover letter example also covers many of the key components: organizational info, funding request, project information, and a closing.

We really like how the closing in this letter includes an invitation for the funder to tour the facility and see the work in action—this is such a good idea!

This letter is lacking a statement of need , however. Although it clearly shows alignment between the nonprofit’s work and the funder’s mission, there’s no information about why there is a need in this community for support for people suffering from PTSD . Again, some data points would go a long way here in making this a more compelling case for support.

Also note that this letter does not reference any prior conversations with the funder. This is a good template to use if you are applying to a funder for the first time.

3. Renewing Funding From A Previous Funder

Grant proposal cover letter example three breakdown.

Our final example demonstrates how you would write to a funder that has previously funded your organization.

The nonprofit explains how a prior grant from this foundation helped their program; we LOVE that they included data about how many youth were served from the prior grant. This helps the funder really understand the impact of their donation, which will give them confidence in choosing to fund this organization again.

This letter also does a great job of showing the nonprofit’s alignment with the funder’s mission and work . Again, this instills confidence in the funder that they’re making a good investment with their money.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

So, we’ve reviewed what a grant proposal cover letter is, why it is important, and what the key parts are that should be included in the letter.

You’re probably feeling like you’re almost ready to start writing your own cover letters—but hold on. Before you dive in, let’s review some common pitfalls in cover letter writing and how you can avoid making these mistakes.

Mistakes to Avoid When Writing a Grant Proposal Cover Letter

Overloading the Cover Letter with Jargon

One of the biggest mistakes you can make when you’re writing a grant proposal cover letter is filling it with industry-specific jargon .

Don’t try to impress the funder with all the fancy terminology of your industry. Not all funders will understand this lingo, and it could end up confusing them instead of helping to make the case for your project.

Ignoring Specific Funder Guidelines and Requests

This is a critical mistake that many grant applicants make. Don’t ignore the funder’s guidelines !

Every funder will have different requests—whether they want you to hand-deliver 10 copies of your single-sided application or request a signature from your Board Chair, it’s imperative that you follow these guidelines.

This relates to the cover letter as well! If a funder specifically says to not include a cover letter, listen to them!

Being Vague or Generic in Your Statements

Another common pitfall that nonprofits fall into is being overly generic and vague in their cover letters .

To demonstrate why your nonprofit is a good fit for the funding opportunity, share specifics about your organization, background, mission, and goals.

Another piece of advice—don’t use the generic “To whom it may concern” or “Dear Human Resources” salutation. Find a specific contact to direct your proposal to so that you can personalize the letter.

Instrumentl is a great resource for finding funder details, providing clear insights into who some of the key people within a foundation are.

Overlooking the Importance of Follow-Up Information

All of the examples that we showed you included details on who the funder should contact if they have any questions . This is so important!

You don’t want a potential funder to be stuck Google-searching information on your nonprofit if they need to contact you. That’s a sure fire way to get your application declined.

Wrapping Things Up: Cover Letters for Grant Proposals

To conclude, make sure you understand funder requirements, obtain information for a direct contact at the funder, and write the cover letter after you complete the grant proposal application.

If you follow these steps, you will be well on your way to writing a good grant application letter.

For more tips on enhancing your grant proposals, check out these 21 grant writing examples for nonprofits !

Amelie Heurteux

Amelie Heurteux, a Customer Success Manager at Instrumentl, works day in and day out training nonprofits and grant writers how to efficiently prospect new funders and streamline their grant tracking and management processes.

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Grant Writer Cover Letter Example

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Start your Grant Writer cover letter by addressing the specific person or committee who will be reviewing your application, if possible. Then, introduce yourself and briefly mention your current role or professional status. Immediately follow this with a concise statement of your interest in the grant opportunity and how your experience aligns with the grant's objectives. For instance, you could say, "As a professional grant writer with a proven track record in securing funding for non-profit organizations, I am excited about the opportunity to apply for [specific grant] which aligns perfectly with my expertise in [specific area]." This approach immediately establishes your credentials and shows your enthusiasm for the opportunity.

The best way for Grant Writers to end a cover letter is by expressing gratitude and eagerness for the opportunity. This can be done by thanking the reader for considering their proposal and expressing hope for further discussion. For instance, "Thank you for considering our proposal. We look forward to the possibility of further discussing how we can contribute to your mission." It's also important to include contact information for easy follow-up. Lastly, a professional closing like "Sincerely" or "Best regards" followed by the writer's name and title should be used. This ending leaves a positive impression, shows respect for the reader's time, and demonstrates the writer's enthusiasm about the potential partnership.

In a cover letter, Grant Writers should include the following: 1. Introduction: This should include a brief introduction of the organization, its mission, and the purpose of the grant request. It's important to make a strong first impression that engages the reader. 2. Summary of the Proposal: This should be a concise summary of the project or program for which funding is being sought. It should include the total cost of the project, the amount being requested from the grantor, and a brief explanation of how the funds will be used. 3. Relevance to the Grantor: Explain why your project or program aligns with the grantor's mission or funding priorities. This shows that you've done your research and understand the grantor's goals. 4. Impact: Highlight the potential impact of the project or program. This could include the number of people served, the benefits to the community, or other measurable outcomes. 5. Closing: In the closing, express gratitude for the grantor's consideration and provide contact information for follow-up questions or discussions. 6. Attachments: Mention any attachments that accompany the cover letter, such as the full grant proposal, a budget, or letters of support. Remember, the cover letter is your chance to make a compelling case for your grant proposal. It should be professional, concise, and persuasive, demonstrating your organization's credibility and the value of your proposed project or program.

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Cover letter for grant proposal: sample & tips for success.

Once you’ve decided to turn your passion into a children’s activity business and write a business plan , you should turn your attention to funding. How are you actually going to get this new venture off the ground? At Sawyer , we work with thousands of children’s activity and education businesses and we know that grants are a great way to subsidize the cost of starting a new business so you can get your first students in the door.

In order to successfully win a grant, you need a strong grant proposal. Talking about your business and what you will accomplish with the money awarded to you is part of writing a good grant proposal, but personalization is even more important. Even though it might take longer to write personalized proposals for each grant, it is definitely worth the time spent. And the cover letter for a grant proposal is the number one place to show this personalization.

Cover letter for grant proposal: Sample & tips

Use these tips and our template to help you write a great cover letter for a grant proposal.

How to research grant opportunities

Writing a grant proposal cover letter, cover letter for grant proposal sample.

When it comes to writing a grant proposal and winning the grant, personalization is key. Whether you are looking for government or private grants, there are a lot of incredible opportunities for you to find the right ones for your new children’s activity or education business. Here are our suggestions on how to research grant opportunities so you can personalize your cover letter and proposal.

Cover all of your bases

Grants are, for all intents and purposes, free money, so it is in your best interest to do as much research as possible so that you can apply to any and all grants to which you are eligible. This means looking at government, both federal and state-level, as well as private grants. Private grants are offered by corporations and foundations and can have additional requirements. For example, some private grants are exclusively for women or minority communities.

You can find private grants here:

National Association for the Self Employed (NASE)
Grants for indigenous people
Grants for women

To find government grants, check out:

Challenge.gov
Small Business Development Centers (SBDCs)
Economic Development Administration (EDA)

Read about the organization or agency

Before you start writing the cover letter of your grant proposal, do your research! Read about the mission, values, and goals of the organization or agency that is awarding the grant. Take notes so that you can tailor your cover letter and additional elements of your grant proposal to that specific agency or organization. This will help you stand out and let the reader know that you spent the time to personalize your proposal to fit this specific grant.

Research past winners

Most grants will include a page with past winners. Take a look at these people and their companies so you can see what the organization or agency is looking for in a grant recipient. We also recommend that you reach out to these past winners to see if you can set up an informational phone call or coffee chat to learn more about their success. If you do this, be polite and aware of their time. Come prepared with questions and be sure to say thank you afterwards.

Photo of cover letter for grant proposal

Once you have done your research, you are ready to begin writing your grant proposal cover letter. Take a look at the website for the grant to which you are applying to make sure they do not have any styling or formatting requirements. In addition, some government grants do not require a cover letter at all. Therefore, you should always double check before writing one.

The goals of your grant proposal cover letter are:

Introduce your business to the reviewer
State what you need (the amount of funding)
Explain why you need the funding

What makes a successful grant proposal cover letter?

It is succinct and to the point: Do not go over 1 page.
It is unique: Don’t repeat what they will read in your proposal.
It is personalized: Show them how much research you have done and why your children’s activity or education business fits with their mission.

Important tips for your grant proposal cover letter

Use your company letterhead so it looks professional. You can use free design sites like Canva to easily create letterheads.
Make sure you use the same date throughout your application. Even though experts suggest that you write your cover letter last, use the same date, which is the date of submission, across the whole proposal.
Double check the organization’s contact information with a call or email so you know it is correct when adding it to the cover letter.
Address the cover letter with “Dear” and then the title and last name of the reader. Make sure that you have the right name when you confirm the contact information.
End the cover letter by signing “Sincerely” and your name and the name of any other high level board members, if you have them for your company. Leave room to sign it by hand and type your name below that.
Include the word “ENCLOSURE” in all caps at the bottom of the letter.

‍ Cover letter for grant proposal outline

In your first paragraph, introduce your proposal, company, and request. Make sure you use the legal name of your company. Explain what you will accomplish with your company and, if there is data to back it up, include one point of research. For example, if you are starting an art education business, include a piece of information on the benefits of art classes for children.
The next 2 paragraphs should be short, but pack a punch. Talk about the purpose of your business and how it fits with the mission of the organization or agency. If you are applying for a specific grant based on eligibility, like one for women, make sure to speak to this in the letter.
Your conclusion paragraph should summarize what was said above and can mention how the grant and support of the organization would be beneficial for your company. You can even invite the reader to visit your classes online or in-person once they are up and running.

October 21, 2021

Grant Administrator

Organization Name

1234 Main St.

Anytown, USA 12345

Dear Mr. Jay,

Please find enclosed the grant proposal for Little Hands Art Community, a new art program helping children find their passion for creation. We are respectfully requesting a grant of $50,000 to start this children’s education program with online and in-person activities for children of all ages. Art has incredible abilities to help children regulate their emotions and stabilize their feelings, according to research done by the National Endowment for the Arts .

By working with qualified art teachers as well as licensed developmental specialists, Little Hands Art Community has a goal of teaching children to find beauty in everything. We will have classes available for children of all ages and ability levels. In addition, part of the funding requested will go towards scholarships and free classes that will help children from low-income families attend classes.

We have been working with children in our neighborhood of Santa Fe on our own for 6 months now and seen a vast improvement not only in fine motor skills, but also in emotional intelligence. Parents and teachers have reported that the classes have helped students better understand themselves and each other. We know that setting the next generation up for success is one of the missions of Organization Name and we hope you can see how Little Hands Art Community fits into that goal.

Thank you for taking the time to read our included proposal and consider us for this grant. We look forward to speaking with you more about how Little Hands Art Community can partner with Organization Name to help more children lead happy and healthy lives. If you have any immediate questions or need further information, feel free to reach out to me at 555-555-5555.

Sincerely, ‍

Elizabeth Jones (signature) ‍

Elizabeth Jones

Founder, CEO of Little Hands Art Community

123 Smith St,

Santa Fe, New Mexico 12345

[email protected]

555-555-5555

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With these tips & cover letter grant proposal sample, you should be well on your way towards writing a strong cover letter for grant proposals. For even more information on how to get a small business grant , check out our guide. If you are looking for more guidance on how to start a business teaching children , the resources and tools offered by Sawyer for Business can help.

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When Do You Include a Cover Letter?

Attributes of a good cover letter, formatting your cover letter, how long should the cover letter be, sample cover letter, mistakes to avoid in your cover letter, make your cover letter stand out.

Joanne Fritz is an expert on nonprofit organizations and philanthropy. She has over 30 years of experience in nonprofits.

Although the main parts of your grant proposal will take up most of your time and energy, don't shortchange your cover letter. Attention to the subtler points of putting the proposal package together can make or break a funding request. Don't turn off your funder with a sloppy cover letter.

Mim Carlson and Tori O'Neal-McElrath, authors of Winning Grants, Step by Step , point out that the cover letter should:

Introduce your organization to the correct person.
Assure the funder that this project has the support of your board of directors .
State what you are asking for - how much and for what.

Use a cover letter for proposals to corporations and foundations, but not for federal or state grant applications. Those funders only want what they ask for, and they rarely ask for a cover letter.

Your cover letter should:

Get to the point quickly
Does not repeat the information that is in the proposal
Tell the reader how well you understand the funder and how your grant fulfills the funder's requirements

Beverly A. Browning, the author of Grant Writing for Dummies , suggests that you write the cover letter after you've completed the entire proposal, and when you are in a reflective mood. Browning says:

"As you consider your great achievement (the finished funding request), let the creative, right side of your brain kick in and connect your feelings of accomplishment to the person who will help make your plans come true."

Use your organization's letterhead. Put the same date on the cover letter that is on the completed grant application. That is the date you will send the grant proposal to the grantor. Using the same date makes all the documents in your proposal package consistent.
For the inside address (goes at the top of the letter) use the foundation or corporate contact person's name and title, followed by the funding source's name, address, city, state, and zip code. Double-check this information with a telephone call or an email. Such information changes frequently, so make sure you have the current name and address.
In your salutation, use "Dear" plus the personal title (Mr., Ms., Mrs., Dr., Messrs., etc.), followed by the last name. It is critical that you address the letter to a particular person. Call the foundation or corporate office to make sure you have the right person and the correct personal title. These details may seem unimportant, but they do matter.
Your first paragraph should be short and focused. Introduce your organization (its legal name, which will be your corporate name ) and tell the funder how much money you are requesting and why. Include a sentence or two about what your organization does, and then include one research-based point that shows there is a need for what your organization does.
Write one or two more brief paragraphs. State your project's purpose and how it fits with the funder's mission or funding priorities. Include the fact that your board of directors fully supports the project.
End your letter with a summarizing paragraph. Add what this funding partnership can mean for your project's target audience. You might want to include an invitation for a site visit as well.
Use a closing such as "Sincerely."
The letter should be signed by the executive director or the board president, or both. Below the signature, type the signer's first name, middle initial, last name, and job title. Although the ED or board president should sign the letter, do include the contact information for the best person to answer questions at the end of the last paragraph.
At the bottom of the letter, include the word, "ENCLOSURE" (in all caps).

Limit your cover letter to one page with three or four paragraphs. It should be a quick read.

The tone and specifics of your cover letter may vary depending on whether you've been invited to submit a full proposal after sending a Letter of Inquiry (LOI) , or if this project is your organization's first approach to this particular foundation.

Mary Smith, PhD

Program Officer

Community Foundation

4321 Common Lane

Some City, YZ 55555

Dear Dr. Smith:

The Some City Senior Center respectfully requests a grant of $50,000 for our Senior Latino Community Outreach Pilot Project.

As the largest senior center in Any County, serving over 450 seniors every day, we are aware of the changing demographics in our service area. And we are committed to growing and adapting our center to meet emerging needs. The Senior Latino Community Outreach Pilot Project will allow us to pilot a one-year effort to determine if our center can effectively:

Provide comprehensive access to health and social services to seniors in the Latino communities served by our center, and

Raise and fully integrate the cultural competency of the board, staff, and volunteers of the Some City Senior Center.

Our board of directors is enthusiastic about this program and eager to launch it so we can become the most inclusive and culturally competent center for seniors in all of our communities that need these services. Should we find at the end of our pilot year that this program is, in fact, successful, our board has committed to including a portion of the project's yearly expenses into our annual operating budget so that the program becomes an integral part of our core services.

Through this project, the Center will become the primary referral given by Health Access Latinos, Families of Any County, and three community clinics within a fifteen-mile radius of our center. We will also accept referrals of Spanish-speaking seniors from any other community agency in our immediate service area.

Thank you for your consideration of our request. I will follow up with you in the next week to answer any questions you might have, as well as to learn whether we might meet with you to discuss the merits of our proposal. Meanwhile, should you have any questions, please feel free to contact Connie Jones, our Director of Development, at (555) 555-5555, x555, or cjones@scsc.org.

Jane Lovely

Executive Director

*Letter reprinted (with modifications) with permission from Winning Grants, Step by Step, Second Edition, Tori O'Neal-McElrath, Jossey-Bass, 2008.

Writing too much. A cover letter is not a dissertation, nor is it a full proposal. Keep it short and to the point Tip: Have someone else read it. Do they understand it?
Using big words . If you've been to graduate school, you learned to write in a complicated way. Don't do that here. You're not trying to impress someone with your erudition. You only want to state your case as naturally as possible. If you don't know when you're overcomplicating your writing, use an app such as Hemingway . It will tell you when your sentences are hard to read and when you are too wordy.
Making Grammatical Mistakes . If you're not sure of your grammar, don't take chances. Use the grammar check in WORD, and, also run your draft through an app such as Grammarly . There is a free version, but the paid version goes well beyond the necessary grammar check.

Sad to say, but your grant proposal may be among hundreds or thousands that a typical foundation will see during an average year. Your cover letter can make the difference in getting to the next step towards funding. But how can you make it stand out?

Don't try anything "cute," as foundation officials will not be impressed.

The cover letter would not be appropriate for a story about a client , although you should have a story for other parts of your proposal, such as the description of the problem. Include a paragraph about why your organization is the one that can best accomplish this mission. Survey your competitive organizations and assess just how and where you excel. That may be in the strength of your staff and volunteers, your experience with this particular problem, or the community support you enjoy.

You don't need to mention the names of competitors or criticize them. Just highlight your strengths. This would be a good time to consult with others around the office. Pull a few people together and brainstorm how your nonprofit excels.

Fundamentally, the cover letter should be forward moving, easy-to-read and compel the reader into the larger proposal. Don't put any obstacles in the way of the reader that might deter them from reading further.

19 Essential Samples and Templates for Nonprofit Organizations
How to Write a Winning Grant Proposal
Grant Writing Tips From Prospecting to Avoiding Mistakes
Which Type of Grant Proposal Should You Write?
How to Develop a Grant Proposal Writing Process
What Are Grant Letters of Support?
How to Write a Successful Executive Summary for Your Grant Proposal
How to Write Goals and SMART Objectives for Your Grant Proposal
How to Write the Methods Section of Your Grant Proposal
How to Write the Sustainability Section of Your Grant Proposal
How to Write a Letter of Inquiry to a Foundation
How to Write a Needs Statement for Your Grant Proposal
How to Become a Better Grant Writer for Your Nonprofit
How Long Does It Take to Get a Grant Proposal Approved?
How to Write the Evaluation Section of Your Grant Proposal
Writing the Organizational Background Section for a Grant Proposal

How to Write a Great Grant Proposal Cover Letter

Become a Certified Grant Writer

Although your grant proposal cover letter isn’t the most exciting part of the grant proposal, it’s still vital to get funding. T he cover letter is the first contact point a potential organization or funder will have with your nonprofit project.

It’s like going out on a date. Sure, looks aren’t everything. Nevertheless, if you utterly don’t care about how you dress, you’re making it harder for yourself.

And just like your looks, you want to make your grant application cover letter simple and focused on impressing a particular person. It’s the first contact with the executive or organization you wish to request funding. If you want them to read your grant proposal request, they’ll have to like the cover letter first.

More crucial steps will come later, presuming the funder reads your cover letter. Although you can search for sample cover letters, they are usually hard to find.

Research shows that about 35% of grant funders funded 50% or more of the received grant requests. So, your grant proposal cover letter needs to be a complete home run. Here’s how.

How to Write a Grant Proposal Cover Letter

How to writer a grant proposal cover letter

First of all, an average grant proposal letter shouldn’t be more than one page long. Cover letters are the pitch of your detailed grant proposal. Think of it as a summary of your book.

Before writing the first paragraph, you should open the letter with the contact’s name, title, address, and other related information. Although this might sound obvious, double-check that the contact information is correct. There are countless examples of rushed letters. You don’t want your project to crumble due to a misspelled executive director name.

Do your research before starting the cover letter. You can quickly find the correct information via a single call, email, or simply by doing some Internet scavenging.

Similarly, address the person with “Dear” and add a personal title such as Mr. or Mrs. Again, it’s cover letter 101, so it will feel even worse if you misspell the first step.

If this doesn’t seem like a big deal, look at it like this. Executives have a keen eye for sloppiness. Since they will skim any cover letter first rather than reading it to the last paragraph, you don’t want mistakes popping out.

The initial information tells the funder you didn’t go in headfirst, and proper addressing tells them you’re a potential candidate. If the letter lacks, you’ll be mistaken for a novice instead of a candidate worthy of doing business.

If you’re interested in learning more about the grant writing process, then take a look at our grant writing certification course.

Get Straight to the Point in Your Grant Proposal Cover Letter

Everybody knows why you’re writing a grant proposal cover letter; it’s in the name. Meaning, there’s no reason to sugarcoat it.

After you nail the introduction, it’s time to introduce yourself and your organization. In the first paragraph, format the content into two sentences maximum. Here, you’ll write who you are and your job title. That’s it.

Next, get right to the point. Describe why your organization or foundation needs the grant, what’s your mission, and most importantly, the budget you’re requesting. Maybe you’re working on a community project, or it’s a charity. Either way, make it brief.

While on the topic, you should create a proposal for grants of all sizes. Even if a smaller grant doesn’t suffice, having it can attract larger grants. There are about 900 federal grant programs . Don’t limit yourself.

Another great touch is to validate your project via research. If you have cold data that justifies your organization’s existence, rarely will anyone find a way to object.

If you’re not 100% sure how to format the paragraph, create a sample cover and share it with friends or co-workers. Write the section, read the grant request introduction, then ask two questions .

Can you tell me what the project is about? – Although the mission is clear to you as a writer, it might read astrophysical development documents to a fresh pair of eyes.
How did you feel when you read the requested funding? – This is to see how another person will react. Keep in mind that how your friend and the funder reacts can differ.

Methods, Strategies & Solutions

In the next paragraph, you should explain how you plan to use the grant to the grantor. By doing this, you’re effectively telling the funder that you have a plan in motion. You can also include a graphical modal for visual representation, depending on the format.

Some writers like to use a numbered sample. The format can work both when you’re explaining your goals and strategies:

The organization’s four main goals
The project’s five phases

Usually, you want to back up each number with further details. Although an excellent overview, simply including a couple of numbers in your letter won’t suffice. Find the balance between simplicity and complexity. Numbering provides a clear summary, while further details should give the letter a more professional tone.

An additional touch is to offer a timeline where you explain significant milestone and their due dates. You can also do that by using a brief bullet-point format. The timestamps can be months or quarters, depending on the project’s length.

Again, remember you’ll go into full detail in the grant proposal. Although defining strategies and methods isn’t crucial for the cover letter, add it if you can fit it on that one page.

Cover Letters & Necessary Data

After the mission details and budget proposals, it’s time to quickly cover organization info and structure. It can be tedious, but every grant proposal needs it, especially if you grab their attention.

Again, keep it short. Explain your corporate structure and related information in just a couple of sentences, including the founding date. Grant proposals require the data, and although you’re not writing a contract but a cover letter, you still need to present the essential information.

You should also explain how your project matches the funder’s and why the funder should give you the support and funding priority.

As always, double-check the information in your proposal letter, especially if you’re running a nonprofit organization. It’s somewhat easier to get grants for a nonprofit project, but funders are more likely to check the details. Although many think that foundation funding is the primary source for nonprofits, about 80% of income comes from other sources.

If the grant funder likes your cover letter, you want to make it easy for them to contact you about the grant proposal.

Always end all your cover letters with a positive closing line such as “Looking forward to your response.” The goal is for the letter to sound optimistic, grateful, but not needy.

Sign the letter and if your organization has an executive director, have them sign as well.

Common grant proposal cover letter elements

Cover Letter Tips & Mistakes to Avoid

For the final polish of your proposal, you can do things to give the letter a more personal and professional touch.

Ask for Feedback

Before pressing “send,” have co-workers read the sample of the proposal one more time. Good feedback is hard to find, and once you make contact, the fabled typos become irreversible. Don’t be gun shy to even reach out to your wider community for support.

Send the proposal sample page to anyone you can and collect their feedback. Naturally, you don’t want to spend half of your waking life collecting feedback. Still, a cover letter is just words on a paper without the reader understanding what you want, especially when they’re giving you money.

If still not convinced, it takes between 80 to 200 hours to write a grant proposal, and it can cost several thousand dollars if you’re hiring a grant writer . You don’t want a single page to ruin all the hard work.

Use Plain English

We all want to impress others. But using complex words can easily backfire and ruin your chance.

The point of a proposal letter isn’t to show your vocabulary but to state your case as straightforward as possible. If you’re unsure if you’re overdoing it, some helpful apps and websites will tell you if a sentence is too long or too complex.

Final Formatting

Ensure the dates match since you’ll have a date both in the cover letter and the main grant proposal. You don’t want to send a proposal where the grant proposal has April 5th while the cover letter has November 27th. This goes for other files you’ll send as well.

The cover letter should use single-space and leave space between addresses in the heading. Double-space means less room to write the limited information you need. This doesn’t mean you should delete the area between paragraphs. Give the letter room to breathe.

Although unnecessary, it can be a nice touch if you place your signature in live ink. Leave about three empty spaces the complimentary close and your name for the signature.

Send the Cover Letter in PDF

If you’re emailing the grant proposal letter, email the document in PDF. There’s a chance the foundation will offer to sign documents digitally. Additionally, unlike other text files, PDF is safe from malware. Meaning, a PDF will not only look competent but will also leave a good impression in the eyes of the more “tech-savvy” grant funders.

If you are new to grant writing and are looking to break-in, we recommend taking our Grant Writing Certification Course , where you will learn the fundamentals of being a grant writer, how to write proposals that win grants, and how to stand out as a grant writing candidate.

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Written Samples

15 sample cover letters for grant proposal.

Are you struggling to craft a compelling cover letter for your grant proposal?

Look no further!

Sample Cover Letters for Grant Proposal

In this article, we have compiled fifteen sample cover letters showcasing the best practices and strategies to make your grant application stand out.

Whether you are a seasoned professional or a first-time grant seeker, these examples will provide you with valuable insights and inspiration to create a winning cover letter.

Sample Cover Letter One

Subject: Grant Proposal for the Community Youth Empowerment Program

Dear Grant Review Committee,

On behalf of the Community Youth Center, I am submitting a grant proposal for our Youth Empowerment Program. Our organization has been dedicated to providing essential services and support to underprivileged youth in our community for over a decade. The Youth Empowerment Program aims to equip young individuals with the skills, knowledge, and resources they need to succeed personally and professionally.

The proposed program will include mentorship, educational workshops, and leadership development activities. By investing in our youth, we believe we can positively impact their lives and the community as a whole. Your support will be crucial in helping us achieve our goals and make a lasting difference.

Thank you for considering our grant proposal. We look forward to the opportunity to discuss our program in further detail and answer any questions you may have.

[Your Name]

Executive Director,

Community Youth Center

Sample Cover Letter Two

Subject: Grant Proposal for the Sustainable Agriculture Initiative

Dear Grant Selection Committee,

I am writing to submit a grant proposal on behalf of Green Farms, a non-profit organization committed to promoting sustainable agriculture practices. Our mission is to educate farmers and the public about the benefits of eco-friendly farming techniques and to support the adoption of these practices in our region.

The Sustainable Agriculture Initiative aims to provide training, resources, and technical assistance to farmers who wish to transition to sustainable farming methods. By doing so, we can reduce the environmental impact of agriculture, improve soil health, and ensure the long-term viability of our food systems.

We believe that our initiative aligns with your organization’s goals of promoting environmental sustainability and supporting local communities. Your grant would be instrumental in helping us expand our reach and impact.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and budget. We would be grateful for the opportunity to further discuss our initiative with you.

Founder and Director,

Green Farms

Sample Cover Letter Three

Subject: Grant Proposal for the Senior Care Outreach Program

Dear Grant Committee,

I am pleased to submit a grant proposal on behalf of Silver Linings, a non-profit organization dedicated to improving the lives of seniors in our community. Our organization has been providing essential services and support to older adults for over fifteen years, and we have witnessed firsthand the challenges they face in accessing quality care and resources.

The Senior Care Outreach Program aims to bridge the gap between seniors and the services they need by providing personalized assistance, transportation, and social support. By ensuring that seniors have access to the care and resources they require, we can improve their quality of life and help them maintain their independence.

We believe that our program aligns with your organization’s mission of supporting vulnerable populations and promoting community well-being. Your grant would be crucial in helping us expand our services and reach more seniors in need.

Please find attached our comprehensive grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our program with you in greater detail.

Silver Linings

Sample Cover Letter Four

Subject: Grant Proposal for the Arts Education Initiative

Dear Grant Review Panel,

On behalf of the Creative Minds Foundation, I am submitting a grant proposal for our Arts Education Initiative. Our organization has been committed to promoting arts education and fostering creativity in our community for over a decade. We believe that exposure to the arts is essential for the holistic development of children and youth.

The Arts Education Initiative aims to provide high-quality arts programs and resources to underserved schools and communities. By partnering with local artists and educators, we can offer a wide range of arts experiences, including music, dance, theater, and visual arts.

We believe that our initiative aligns with your organization’s goals of supporting arts education and promoting cultural enrichment. Your grant would be instrumental in helping us expand our reach and impact more students and communities.

Creative Minds Foundation

Sample Cover Letter Five

Subject: Grant Proposal for the Women’s Entrepreneurship Program

I am writing to submit a grant proposal on behalf of Empower Her, a non-profit organization dedicated to supporting and empowering women entrepreneurs. Our mission is to provide women with the resources, training, and mentorship they need to start and grow successful businesses.

The Women’s Entrepreneurship Program aims to offer a comprehensive suite of services, including business planning workshops, financial literacy training, and access to funding opportunities. By investing in women entrepreneurs, we believe we can create a ripple effect of positive change in our communities and beyond.

We believe that our program aligns with your organization’s goals of promoting gender equality and supporting economic empowerment. Your grant would be crucial in helping us expand our services and reach more women entrepreneurs.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our program with you in greater detail.

Empower Her

Sample Cover Letter Six

Subject: Grant Proposal for the Mental Health Support Initiative

On behalf of Mindful Matters, a non-profit organization dedicated to promoting mental health awareness and support, I am pleased to submit a grant proposal for our Mental Health Support Initiative. Our organization has been providing essential mental health services and resources to our community for over a decade.

The Mental Health Support Initiative aims to expand our existing programs and services to reach more individuals in need. By offering free counseling sessions, support groups, and educational workshops, we can help break down the stigma surrounding mental health and ensure that everyone has access to the support they need.

We believe that our initiative aligns with your organization’s mission of promoting community well-being and supporting vulnerable populations. Your grant would be instrumental in helping us expand our reach and impact more lives.

Please find attached our comprehensive grant proposal, which outlines our objectives, strategies, and expected outcomes. We would welcome the opportunity to discuss our initiative with you in greater detail.

Mindful Matters

Sample Cover Letter Seven

Subject: Grant Proposal for the Environmental Education Program

I am writing to submit a grant proposal on behalf of Green Futures, a non-profit organization committed to promoting environmental education and sustainability. Our mission is to educate and empower the next generation of environmental stewards.

The Environmental Education Program aims to provide engaging and interactive learning experiences for students in grades K-12. By partnering with schools and community organizations, we can offer hands-on workshops, field trips, and service-learning opportunities that help students develop a deeper understanding and appreciation for the natural world.

We believe that our program aligns with your organization’s goals of promoting environmental awareness and stewardship. Your grant would be crucial in helping us expand our reach and impact more students and communities.

Please find attached our detailed grant proposal, which outlines our objectives, strategies, and budget. We would be grateful for the opportunity to further discuss our program with you.

Green Futures

Sample Cover Letter Eight

Subject: Grant Proposal for the Community Health Outreach Initiative

On behalf of Healthy Horizons, a non-profit organization dedicated to promoting community health and wellness, I am pleased to submit a grant proposal for our Community Health Outreach Initiative. Our organization has been providing essential health services and resources to underserved communities for over fifteen years.

The Community Health Outreach Initiative aims to expand our existing programs and services to reach more individuals and families in need. By offering free health screenings, vaccinations, and educational workshops, we can help improve health outcomes and reduce health disparities in our community.

We believe that our initiative aligns with your organization’s mission of promoting health equity and supporting vulnerable populations. Your grant would be instrumental in helping us expand our reach and impact more lives.

Healthy Horizons

Sample Cover Letter Nine

Subject: Grant Proposal for the Youth Leadership Development Program

I am writing to submit a grant proposal on behalf of Future Leaders, a non-profit organization committed to empowering and developing young leaders. Our mission is to provide youth with the skills, knowledge, and opportunities they need to become effective leaders in their communities and beyond.

The Youth Leadership Development Program aims to offer a comprehensive suite of services, including leadership workshops, mentorship, and community service projects. By investing in our youth, we believe we can create a pipeline of future leaders who are equipped to tackle the challenges of tomorrow.

We believe that our program aligns with your organization’s goals of promoting youth development and civic engagement. Your grant would be crucial in helping us expand our services and reach more young people.

Future Leaders

Sample Cover Letter Ten

Subject: Grant Proposal for the Homeless Outreach and Support Program

On behalf of Hope House, a non-profit organization dedicated to serving the homeless population in our community, I am pleased to submit a grant proposal for our Homeless Outreach and Support Program. Our organization has been providing essential services and support to individuals experiencing homelessness for over a decade.

The Homeless Outreach and Support Program aims to expand our existing services to provide more comprehensive support to those in need. By offering shelter, food, medical care, and case management services, we can help individuals experiencing homelessness regain stability and independence.

We believe that our program aligns with your organization’s mission of supporting vulnerable populations and promoting social justice. Your grant would be instrumental in helping us expand our reach and impact more lives.

Sample Cover Letter Eleven

Subject: Grant Proposal for the Refugee Resettlement Support Program

I am writing to submit a grant proposal on behalf of New Beginnings, a non-profit organization committed to supporting refugees and asylum seekers in their resettlement process. Our mission is to provide refugees with the resources, support, and guidance they need to rebuild their lives in a new country.

The Refugee Resettlement Support Program aims to offer a comprehensive suite of services, including language classes, job training, and cultural orientation. By investing in the success of refugees, we believe we can create a more inclusive and welcoming community for all.

We believe that our program aligns with your organization’s goals of promoting social inclusion and supporting marginalized communities. Your grant would be crucial in helping us expand our services and reach more refugees in need.

New Beginnings

Sample Cover Letter Twelve

Subject: Grant Proposal for the Disaster Relief and Recovery Program

On behalf of Helping Hands, a non-profit organization dedicated to providing disaster relief and recovery assistance, I am pleased to submit a grant proposal for our Disaster Relief and Recovery Program. Our organization has been responding to natural disasters and supporting affected communities for over fifteen years.

The Disaster Relief and Recovery Program aims to expand our existing services to provide more comprehensive support to communities in the aftermath of a disaster. By offering emergency shelter, food, medical care, and long-term recovery assistance, we can help communities rebuild and recover more quickly and effectively.

We believe that our program aligns with your organization’s mission of supporting communities in crisis and promoting resilience. Your grant would be instrumental in helping us expand our reach and impact more lives.

Helping Hands

Sample Cover Letter Thirteen

Subject: Grant Proposal for the Early Childhood Education Initiative

I am writing to submit a grant proposal on behalf of Bright Futures, a non-profit organization committed to promoting early childhood education and development. Our mission is to provide high-quality early learning experiences to children from underserved communities.

The Early Childhood Education Initiative aims to expand our existing programs and services to reach more children and families in need. By offering free or low-cost preschool, parenting workshops, and family support services, we can help ensure that all children have the opportunity to reach their full potential.

We believe that our initiative aligns with your organization’s goals of promoting educational equity and supporting early childhood development. Your grant would be crucial in helping us expand our reach and impact more young lives.

Bright Futures

Sample Cover Letter Fourteen

Subject: Grant Proposal for the Veterans Support Services Program

On behalf of Heroes Haven, a non-profit organization dedicated to serving the veteran community, I am pleased to submit a grant proposal for our Veterans Support Services Program. Our organization has been providing essential services and support to veterans and their families for over a decade.

The Veterans Support Services Program aims to expand our existing programs and services to provide more comprehensive support to veterans in need. By offering mental health counseling, job training, and housing assistance, we can help veterans successfully transition back to civilian life and thrive in their communities.

We believe that our program aligns with your organization’s mission of supporting veterans and promoting their well-being. Your grant would be instrumental in helping us expand our reach and impact more lives.

Heroes Haven

Sample Cover Letter Fifteen

Subject: Grant Proposal for the Rural Development Initiative

I am writing to submit a grant proposal on behalf of Thriving Communities, a non-profit organization committed to promoting sustainable development in rural areas. Our mission is to empower rural communities to build resilient and prosperous futures.

The Rural Development Initiative aims to offer a comprehensive suite of services, including economic development support, agricultural training, and community capacity building. By investing in the potential of rural communities, we believe we can create a more equitable and sustainable future for all.

We believe that our initiative aligns with your organization’s goals of promoting social and economic justice in underserved areas. Your grant would be crucial in helping us expand our services and reach more rural communities in need.

Thriving Communities

These fifteen sample cover letters demonstrate the diverse range of non-profit organizations and initiatives that seek grant funding to make a positive impact in their communities.

By tailoring your cover letter to the specific grant opportunity and highlighting the alignment between your program and the funder’s goals, you can increase your chances of securing the support you need to bring your vision to life.

Remember, a compelling cover letter is just the first step in the grant-seeking process, but it can make all the difference in capturing the attention and interest of potential funders.

Professional Grant Writer Cover Letter Examples for 2024

Your grant writer cover letter must immediately highlight your understanding of the funder's mission. Reflect on how your experience aligns with their goals to capture interest. Demonstrate your success in securing grants by providing concrete examples. Your cover letter should exude confidence in your ability to secure funding.

Cover Letter Guide

Grant Writer Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Grant Writer Cover Letter

Key Takeaways

Embarking on your job hunt as a grant writer, you've hit a common snag: the daunting task of crafting a compelling cover letter. It's not just a formality, nor a repeat of your resume. Instead, your cover letter should spotlight your proudest professional moment, narrating the achievement that resonates most. Striking a balance between formality and originality—escaping worn-out clichés—your cover letter must leave a memorable impression, all within the confines of a single, succinct page. Let's dive in.

Some inspiration from other professionals' job-winning cover letters;
The best structure and format for your grant writer cover letter;
Insights on how to write about your best achievement to stand out;
A creative twist on your grant writer cover letter intro.

Upload your grant writer resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the grant writer isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

Grant Writer resume guide and example
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Grant Writer cover letter example

Alexander Taylor

Los Angeles, California

+1-(234)-555-1234

[email protected]

Highlighting significant achievements, such as successful fundraising campaigns, directly showcases the candidate's ability to deliver results pertinent to the role of a grant writer.
Demonstrating alignment with the organization's mission and goals, as seen in the candidate's expression of shared values, helps establish a cultural fit which is crucial in roles that demand a high level of personal investment and passion.
Explicitly mentioning relevant skills, such as strategic planning and stakeholder engagement, targets the job description and demonstrates a clear understanding of the duties associated with the position.
Offering the flexibility to schedule an interview emphasizes the candidate's eagerness and availability, making it easy for the hiring manager to take the next step.

The visual appeal of your grant writer cover letter: format, font, and structure

When using our cover letter builder , make sure to include these vital sections:

Header (with your name, contact details, the role, and date);
Greeting (that's personalized to the recruiter);
Introductory paragraph (to capture attention);
Body paragraph (to tell a story of how you've obtained your job-crucial skills);
Closing paragraph (ending with a nod to the future ahead);
Signature (that is not a must).

Our cover letter templates are already set up for you with the best grant writer cover letter design with single-spaced paragraphs and a one-inch margin.

As for the font of your grant writer cover letter, use the same one as you did in your resume (where modern and simple fonts, like Rubik and Bitter, take precedence over Arial and Times New Roman).

Your grant writer cover letter is created with the recruiters in mind - as no Applicant Tracker System looks over this part of your profile.

When sending over your grant writer cover letter, download it in PDF. This format allows your information and design to stay intact and to keep the same visual quality.

The top sections on a grant writer cover letter

Header: This section includes your contact information and the date, ensuring the recruiter knows who you are and how to reach you.
Greeting: Address the hiring manager by name if possible, as it shows that you have tailored the cover letter specifically for the organization and have done your research.
Introduction: Briefly introduce yourself, mention the specific grant writer position you're applying for, and include a compelling reason why you're interested in this role at this particular organization.
Body: Highlight your experience with grant writing, your understanding of the grant application process, and specific successful grants you have secured, showcasing your ability to write persuasively and effectively for funding.
Closing: End with a strong statement of intent to further discuss how you can contribute to the organization's fundraising goals, and a thank you to the hiring manager for considering your application, establishing your professionalism and enthusiasm.

Key qualities recruiters search for in a candidate’s cover letter

Proven track record in securing grants: Demonstrates the ability to identify funding opportunities and successfully secure financial support.
Exceptional writing skills: Enables the creation of persuasive and clear grant proposals that effectively communicate the organization's mission and needs.
Research abilities: Shows competence in conducting thorough research to find grant opportunities and understand the requirements and priorities of funding sources.
Attention to detail: Ensures accuracy in grant applications, adherence to guidelines, and deadlines are met without issues.
Knowledge of the specific sector or focus area: Indicates understanding of the field's context, technical language, and particular needs, making proposals more relevant and targeted.
Relationship-building skills: Facilitates networking with potential funders, collaboration with project teams, and the development of partnerships that are essential for long-term funding success.

How to address hiring managers in your grant writer cover letter greeting

Goodbye, "Dear Sir/Madam" or "To whom it may concern!"

The salutation of your grant writer cover letter is how you kick off your professional communication with the hiring managers.

And you want it to start off a bit more personalized and tailored, to catch the recruiters' attention.

Take the time to find out who's recruiting for the role (via LinkedIn or the company page).

If you have previously chatted or emailed the hiring managers, address them on a first or last name basis.

The alternative is a "Dear HR team" or "Dear Hiring Manger", but remember that a "Dear Ms. Simmons" or "Dear Simon," could get you farther ahead than an impersonal greeting.

List of salutations you can use

Dear Hiring Manager,
Dear [Specific Name or Title],
Dear Members of the [Department or Committee],
Dear [Mr./Ms./Dr.] [Last Name],
Dear [Full Name],
Dear Search Committee,

Introducing your profile to catch recruiters' attention in no more than two sentences

The introduction of your grant writer cover letter is a whole Catch 22 .

You have an allocated space of no more than just a paragraph (of up to two sentences). With your introduction, you have to stand out and show why you're the best candidate out there.

Set out on a journey with your grant writer cover letter by focusing on why you're passionate about the job. Match your personal skills and interests to the role.

Another option for your grant writer cover letter introduction is to show you're the ideal candidate. Write about how your achievements and skills are precisely what the company is looking for.

However you decide to start your grant writer cover letter, always remember to write about the value you'd bring about. Making it both tangible (with your metrics of success) and highly sought out.

What to write in the middle or body of your grant writer cover letter

Here's where it gets tricky.

Your grant writer cover letter body should present you in the best light possible and, at the same time, differ from your resume.

Don't be stuck in making up new things or copy-pasting from your resume. Instead, select just one achievement from your experience.

Use it to succinctly tell a story of the job-crucial skills and knowledge this taught you.

Your grant writer cover letter is the magic card you need to further show how any organization or team would benefit from working with you.

Final words: writing your grant writer cover letter closing paragraph

The final paragraph of your grant writer cover letter allows you that one final chance to make a great first impression .

Instead of going straight to the "sincerely yours" ending, you can back up your skills with a promise of:

how you see yourself growing into the role;
the unique skills you'd bring to the organization.

Whatever you choose, always be specific (and remember to uphold your promise, once you land the role).

If this option doesn't seem that appealing to you, close off your grant writer cover letter with a follow-up request.

You could even provide your availability for interviews so that the recruiters would be able to easily arrange your first meeting.

Addressing limited to no experience in the grant writer cover letter

There's nothing to worry about if you lack professional experience .

Your grant writer cover letter could bridge the gaps in your professional history by focusing on what matters most to recruiters, that's either:

skills - focusing on transferable ones you've gained, thanks to your life experience (e.g. volunteering, certificates, etc.);
achievements - select the most relevant and noteworthy one from your history (e.g. education, projects, etc.);
motivation - describe how you envision your professional growth in the next up to five years, thanks to this opportunity.

Key takeaways

Writing your grant writer cover letter doesn't need to turn into an endless quest, but instead:

Create an individual grant writer cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
Stick with the same font you've used in your resume (e.g. Raleway) and ensure your grant writer cover letter is single-spaced and has a one-inch margin all around;
Introduce your enthusiasm for the role or the company at the beginning of your grant writer cover letter to make a good first impression;
Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
End your grant writer cover letter like any good story - with a promise for greatness or follow-up for an interview.

Cover letter examples by industry

AI cover letter writer, powered by ChatGPT

Enhancv harnesses the capabilities of ChatGPT to provide a streamlined interface designed specifically focused on composing a compelling cover letter without the hassle of thinking about formatting and wording.

Content tailored to the job posting you're applying for
ChatGPT model specifically trained by Enhancv
Lightning-fast responses

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Grant Application Cover Letter

A Grant Application Cover Letter is a formal document that accompanies a grant application, typically addressed to a potential grantor or a funding organization. This letter serves as an introduction to the grant proposal, providing a concise overview of the project or program for which funding is sought.

It plays a critical role in making a first impression and convincing the grantor that the project is worth considering for funding.

The art of crafting a compelling grant application cover letter is integral in navigating the competitive terrain of grant procurement. This initial document serves as a pivotal interface between the applicant and the potential funding entity, reflecting the aspirations, the precision, and the authenticity of the proposed project.

A well-constructed cover letter can be instrumental in shaping favorable impressions, setting the stage for a thorough review of the accompanying application.

The essence of a grant application cover letter is to succinctly communicate the core objectives and anticipated impacts of the proposed endeavor. It acts as a gateway to the intricate details of the application, providing a glimpse into the innovation, relevance, and feasibility embedded within the project.

Given its paramount importance, it is crucial for applicants to meticulously align the content of the cover letter with the ethos and expectations of the funding organization.

In the dynamic landscape of grant procurement, the necessity for clarity, coherence, and congruence in articulating project outlines and objectives cannot be overstated.

The cover letter should resonate with the mission and values of the granting entity, elucidating the synergies between the proposed project and the overarching goals of the funder.

The intricate balance between conciseness and comprehensiveness in presenting the project’s scope and significance is vital in maintaining the interest and curiosity of the reviewers.

The strategic incorporation of pertinent information regarding the applicant’s background, expertise, and the contextual relevance of the project is crucial in establishing credibility and demonstrating commitment.

The inclusion of such elements not only substantiates the feasibility of the project but also reinforces the alignment between the applicant’s capabilities and the project’s demands. It serves to instill confidence in the reviewers about the applicant’s competence and the potential success of the proposed initiative.

Moreover, the articulation of the project’s goals, the anticipated outcomes, and the prospective benefits is essential in elucidating the transformative potential embedded within the proposal.

It provides an opportunity for applicants to showcase the uniqueness and the value proposition of their project, distinguishing it from the plethora of applications. The emphasis on the anticipated impacts and the broader implications of the project fosters a sense of relevance and urgency, compelling the reviewers to delve deeper into the application.

In this realm of incessant competition and evolving expectations, the role of meticulous research and nuanced understanding of the funding organization’s priorities is undeniable. The nuanced tailoring of the cover letter to resonate with the specific interests, values, and mission of the grantor is instrumental in establishing a connection and fostering alignment. The infusion of insights gleaned from thorough research enhances the authenticity and the contextual relevance of the cover letter, optimizing its potential to captivate and convince.

Furthermore, the meticulous attention to detail and adherence to the prescribed guidelines and format is essential in preserving the integrity and the professionalism of the application. The precision in language, the clarity in expression, and the coherence in structure are vital in conveying the seriousness and the sophistication inherent in the proposal. The avoidance of ambiguity, redundancy, and over-complexity is key in maintaining the fluidity and the accessibility of the content.

Understanding the Purpose

A grant application cover letter often serves as the first point of contact between the applicant and the granting institution. The purpose of this crucial document goes beyond merely introducing the project; it acts as a window, revealing the potential, viability, and relevance of the proposed endeavor, and its alignment with the funder’s objectives.

Understanding the purpose of a cover letter in the grant application process is pivotal. It’s the initial framework, setting the tone and providing a concise snapshot of the applicant’s proposal.

This document is vital for creating a strong first impression, reflecting the essence of the project and its potential impact. It lays the groundwork, inviting the grantor to explore the application further, beckoning them into the depths of the envisioned project, its aims, methodologies, and the anticipated outcomes.

Importance of a Cover Letter:

The value of a meticulously crafted cover letter cannot be understated in the world of grant applications. It’s the initial handshake, the first interaction that could make or break the journey of the proposed project. It’s not merely an informative piece but a persuasive document that strives to resonate with the reviewers, subtly conveying the symbiotic alignment between the project’s goals and the funding organization’s mission. It serves to entice, to pique interest, leading the way for the detailed exposition contained within the application.

Role in Creating a First Impression:

First impressions carry immense weight, dictating the subsequent interactions and shaping the perceptions of the reviewers. A well-articulated cover letter is instrumental in constructing a favorable and lasting impression.

It’s the preliminary canvas, painting a vivid picture of the project’s essence, its innovativeness, and its potential to effect meaningful change. The emphasis on clarity, conciseness, and relevance is paramount in ensuring the sustained interest and engagement of the reviewers, steering them towards a deeper exploration of the proposal.

Complementing the Grant Application:

The cover letter and the grant application share a symbiotic relationship, each enhancing the impact of the other. The cover letter serves as a gateway, a concise summary accentuating the pivotal aspects of the project, while the application delves into the intricate details, substantiating the claims and the projections made in the cover letter. This harmonious interplay is crucial in presenting a coherent, comprehensive, and compelling narrative, optimizing the chances of securing the coveted grant.

Setting the Tone:

The tone of the cover letter is a subtle yet powerful element, reflecting the applicant’s approach, attitude, and the level of professionalism. A balanced, respectful, and earnest tone is crucial in establishing rapport and credibility. The infusion of enthusiasm, conviction, and humility can significantly enhance the relatability and the authenticity of the document, fostering a sense of trust and resonance with the reviewers. The deliberate alignment of the tone with the ethos and the expectations of the funding organization is key in optimizing the impact and the persuasiveness of the cover letter.

Essential Components

The crafting of an effective grant application cover letter is akin to constructing a building; every component, every element has a role, ensuring the overall stability, coherence, and impact of the structure. The integral components of a cover letter work in unison to present a well-rounded picture of the project, its relevance, and the prospective benefits, compelling the reviewers to delve deeper into the details provided in the grant application.

A well-structured cover letter is a blend of pertinent information, clear articulation, and strategic emphasis. It consists of several critical elements, each contributing to the overall narrative and impact of the document.

These components, from address to signature, collectively serve to introduce, elucidate, and emphasize the project’s goals, methodologies, anticipated outcomes, and alignment with the funding organization’s mission and values. The meticulous attention to each element ensures the coherence, clarity, and persuasiveness of the cover letter, optimizing its potential to captivate and convince.

Address and Salutation:

The address and salutation set the tone for the interaction, reflecting the professionalism and the attention to detail inherent in the applicant. The accurate addressing of the funding organization and the appropriate salutation are foundational in establishing rapport and conveying respect. The meticulous verification of the organization’s name, the recipient’s title, and the preferred form of address is crucial in avoiding inaccuracies and ensuring a positive first impression.

Introduction:

The introduction serves as the entry point, the initial glimpse into the essence of the proposed project. It’s the succinct articulation of the project’s core objectives, its relevance, and its alignment with the funder’s goals. The strategic emphasis on clarity, conciseness, and relevance in the introduction is vital in capturing the interest of the reviewers and compelling them to explore further. The integration of a hook, a unique angle or insight, can significantly enhance the impact and the memorability of the introduction.

Project Description:

The project description is the heart of the cover letter, providing a concise yet comprehensive overview of the proposed endeavor. It delves into the specifics, elucidating the methodologies, the anticipated outcomes, and the broader implications of the project. The meticulous balancing of detail and brevity is crucial in maintaining the engagement of the reviewers, providing them with a clear understanding of the project’s scope, significance, and feasibility, while fostering a sense of curiosity and anticipation.

Project’s Objectives:

The articulation of the project’s objectives serves to clarify the envisioned outcomes and the intended impacts of the proposal. It’s the clear, coherent presentation of the goals, the transformative potential, and the alignment with the funding organization’s mission. The emphasis on specificity, measurability, attainability, relevance, and time-bound nature of the objectives is essential in conveying the viability and the value proposition of the project, instilling confidence in the reviewers about the prospects of success.

Budget Overview:

The budget overview provides a snapshot of the financial aspects of the project, offering insights into the allocation, utilization, and management of the funds. It’s the transparent, accountable presentation of the financial needs, the justifications, and the anticipated returns on investment. The strategic integration of a budget overview in the cover letter is instrumental in establishing credibility, demonstrating financial acumen, and reinforcing the feasibility and the sustainability of the project.

Closing Remarks and Signature:

The closing remarks and the signature are the final touches, the concluding interactions that re-emphasize the key points and express gratitude for the consideration. The infusion of sincerity, humility, and optimism in the closing remarks is vital in leaving a lasting, positive impression. The professional, respectful signature reflects the earnestness and the commitment of the applicant, serving as a subtle reminder of the authenticity and the integrity inherent in the proposal.

Tailoring the Content

Navigating the nuanced landscape of grant application cover letters necessitates more than just a clear understanding of the project and its components; it requires a meticulous approach to tailoring content. Customizing the narrative to align with the values, interests, and expectations of the granting organization is pivotal in creating resonance and establishing connection.

Tailoring the content of a grant application cover letter is akin to designing a key that perfectly fits a lock. It involves a comprehensive understanding of the funding organization’s mission, goals, and preferences, and aligning the cover letter’s narrative, tone, and emphasis accordingly. This customized approach enhances the relevance and the appeal of the document, optimizing its potential to engage, resonate, and convince. It transforms the cover letter into a dynamic, adaptive entity that speaks directly to the unique needs and aspirations of the grantor.

Understanding the Funder’s Mission:

To tailor content effectively, a profound understanding of the funder’s mission and values is indispensable. This knowledge serves as the foundation upon which the narrative is built, ensuring alignment and coherence with the grantor’s expectations and aspirations. A deep dive into the organization’s objectives, areas of interest, and previous funding initiatives provides insights into their preferences and priorities, enabling the crafting of a narrative that is attuned to their ethos.

Aligning Project Goals:

Once the funder’s mission is discerned, aligning the project’s goals with it is crucial. This involves highlighting the synergies between the proposed project and the grantor’s objectives, emphasizing the mutual benefits and the shared vision. Articulating the project’s objectives in a way that reflects the funder’s interests and values enhances the perceived relevance and value of the proposal, fostering a sense of partnership and shared purpose.

Demonstrating Impact:

The emphasis on the anticipated impacts and benefits of the project is integral in tailoring the content. Demonstrating the transformative potential of the proposal in terms that resonate with the funder’s goals creates a compelling narrative. The quantifiable presentation of the expected outcomes, their broader implications, and their alignment with the grantor’s mission reinforces the feasibility and the significance of the project, instilling confidence and interest in the reviewers.

Using Appropriate Language:

The language used in the cover letter is a subtle yet powerful element in tailoring the content. It reflects the understanding, the respect, and the alignment with the grantor’s culture and values. Adopting a tone and a vocabulary that resonate with the organization’s ethos enhances the relatability and the accessibility of the document. The infusion of terms, phrases, and references that are familiar and valued by the grantor contributes to the authenticity and the appeal of the narrative.

Addressing Specific Criteria:

Funding organizations often have specific criteria and expectations for grant applications. Addressing these explicitly and meticulously in the cover letter is essential in creating a tailored narrative. It demonstrates attentiveness, thoroughness, and alignment with the organization’s standards and requirements. Providing clear, concise responses to the outlined criteria enhances the clarity and the coherence of the document, optimizing its potential to meet the specific needs and expectations of the grantor.

Incorporating Feedback:

If available, incorporating feedback from previous interactions or applications with the funding organization is a strategic move in tailoring content. It reflects adaptability, responsiveness, and a commitment to continuous improvement. Addressing the areas of concern, emphasizing the enhancements made, and reiterating the alignment with the funder’s goals contribute to the credibility and the persuasiveness of the proposal, optimizing its chances of success.

Common Pitfalls and How to Avoid Them

Crafting a compelling grant application cover letter involves navigating around various potential pitfalls. These missteps can significantly hinder the impact and effectiveness of the document, thereby reducing the likelihood of securing the grant.

Identifying common pitfalls in writing grant application cover letters is crucial for avoiding them and enhancing the document’s effectiveness. These pitfalls often revolve around clarity, relevance, conciseness, and alignment with the grantor’s mission and expectations. By being cognizant of these pitfalls and implementing strategic measures, applicants can optimize the cover letter’s coherence, persuasiveness, and appeal, increasing the chances of a favorable reception.

Lack of Clarity:

One common pitfall is the lack of clarity and coherence in presenting the project’s goals, methodologies, and anticipated outcomes. How to Avoid: Prioritize clear, concise articulation of the project’s essence and its alignment with the funder’s mission. Use straightforward language and logical structuring to enhance understanding and engagement.

Neglecting the Funder’s Mission:

Another pitfall is neglecting to align the project’s objectives and impacts with the funder’s mission and values. How to Avoid: Conduct thorough research on the funding organization’s goals, preferences, and previous grants to tailor the content effectively, emphasizing mutual benefits and shared values.

Overloading with Details:

Overloading the cover letter with excessive details and technical jargon can overwhelm the reviewers and obscure the main points. How to Avoid: Maintain a balance between detail and brevity, focusing on the most pivotal aspects of the project. Use accessible language and provide succinct, relevant information to keep the reviewers engaged and informed.

Ignoring Specific Criteria:

Ignoring the specific criteria and guidelines provided by the funding organization can lead to non-compliance and reduced credibility. How to Avoid: Carefully review the application guidelines and address each criterion meticulously, demonstrating attentiveness and alignment with the organization’s standards and expectations.

Overlooking Proofreading:

Submitting a cover letter with errors and inconsistencies can convey a lack of professionalism and attention to detail. How to Avoid: Allocate ample time for proofreading and revisions. Seek feedback from peers or mentors and use editing tools to ensure accuracy, coherence, and polish.

Grant Application Cover Letter Example

Dear Madam Rosy,

I am reaching out on behalf of Girls Empower, a dedicated non-profit organization with a mission to foster learning and development opportunities for young girls from underserved communities.

We believe in the transformative power of education and empowerment to build a foundation for a more equitable, inclusive future. We are fervent advocates of nurturing potential, fostering resilience, and creating platforms for voices waiting to be heard.

We are writing to express our sincere interest in partnering with the Impact Makers Foundation, whose commitment to making a lasting difference aligns seamlessly with our core values and objectives. We humbly seek your support and consideration for a grant amount of $150,000 to launch our initiative titled “E mpowering Futures: Nurturing the Next Generation of Female Leaders.”

The “Empowering Futures” initiative aims to provide holistic education, mentorship, and skill development programs for 200 young girls aged 10-15 in Ohio, focusing on STEM education, leadership training, and personal development. We anticipate that the successful implementation of this project will result in enhanced academic performance, improved self-esteem, and the cultivation of leadership skills among the participants, ultimately contributing to the development of empowered, informed individuals capable of driving positive change in their communities.

We believe our initiative resonates with the mission of the Impact Makers Foundation to cultivate change and foster development in communities in need. The synergies between our goals create a mutual ground for collaboration, wherein we can collectively work towards the empowerment and upliftment of young girls, aiding them in transcending barriers and realizing their fullest potentials.

Our approach combines immersive learning experiences, mentorship programs, and interactive workshops. Each participant will be paired with a mentor to guide them through their journey, fostering a supportive, enriching environment. We anticipate the transformative impact of our program will not only be reflected in the improved academic and personal development of the participants but also in the positive ripple effects it will create within their communities.

The requested grant of $150,000 will be allocated judiciously to cover program development, educational materials, mentorship facilitation, and logistical expenses. We are committed to ensuring transparency, accountability, and optimal utilization of the funds to maximize the impact of the initiative.

We are excited about the prospect of collaborating with the Impact Makers Foundation to bring our shared vision to life. We believe that, together, we can ignite the spark of learning, leadership, and empowerment in the hearts of young girls, creating a wave of positive change that will echo through generations.

We extend our heartfelt gratitude for considering our application and are open to providing any additional information or clarifications required. We eagerly await the opportunity to discuss our proposal further and explore the possibilities of joining hands to make a lasting impact in the lives of the young girls who are the promise of our future.

Thank you for your time, consideration, and dedication to creating a world where every individual has the opportunity to thrive and make a difference.

Joy Martins

Executive Director

Girls Empower

Crafting an articulate and impactful grant application cover letter is truly an art form that combines clarity, coherence, precision, and a deep understanding of both the project at hand and the mission of the funding organization. From understanding the intrinsic purpose of the cover letter to meticulously tailoring the content and avoiding common pitfalls, each step in the process is crucial in constructing a compelling narrative that resonates with the grantors.

This comprehensive exploration has delved into the multifaceted approach required to master the art of writing grant application cover letters.

We’ve navigated through the essential components, the significance of tailoring the content, and the importance of avoiding typical missteps. The insights provided aim to empower individuals and organizations to create powerful, persuasive cover letters that align seamlessly with the values and objectives of funding bodies, thereby optimizing the chances of securing essential grant funding.

Remember, a well-crafted cover letter serves as the gateway to your project, reflecting its essence, its potential, and its alignment with the funder’s mission. It’s the strategic amalgamation of authenticity, alignment, clarity, and relevance that constructs a convincing, memorable narrative.

So, as you embark on your grant application journey, keep in mind the invaluable techniques and insights discussed, and approach the art of writing grant application cover letters with diligence, adaptability, and a profound sense of purpose.

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Elevate Your Grant Writing Game: Dive Deeper with Expert Resources!

If you’ve ever felt the rush of excitement upon spotting a potential grant opportunity, only to be met with the daunting challenge of crafting the perfect proposal, you’re not alone.

Grant writing is both an art and a science, and I’ve distilled years of expertise into a collection of resources tailored to guide you, whether you’re a nonprofit visionary, a rising freelancer, or a small business owner.

Handpicked Titles Just For You:

1. Advanced Grant Writing for Nonprofits : Dive beyond the basics and navigate the intricate nuances to stand out.

2. Becoming the Grant Guru: Embrace your freelance journey with techniques and strategies that ensure success in the grant universe.

3. Mastering Grant Writing: Your nonprofit’s go-to guide for developing compelling proposals that captivate and convince.

4. The Small Business’s Guide to Winning Grants : Tailored insights to ensure your business’s endeavors are backed by the right funding.

Whether you’re taking your first steps in grant writing or seeking to refine your approach, there’s something in this collection for everyone.

Invest in your future now. These titles are available on Amazon, both in Kindle and paperback formats . Arm yourself with the knowledge to not just compete, but to excel.

Dive into a World of Grants Mastery – Grab Your Copies on Amazon

Fuel your passion, secure that funding, and bring your vision to life!

Work With Me: Elevate Your Nonprofit’s Grant Writing Game!

Hello passionate changemakers,

Does your nonprofit organization resonate with these challenges?

1. Feeling overwhelmed by the intricate maze of grant proposal writing?

2. Struggling to secure vital funding due to lackluster proposals?

3. Battling with limited in-house expertise to identify suitable grant opportunities?

4. Frustrated by not knowing how to articulate your mission effectively to potential funders?

If you nodded in agreement to any of these, you’re not alone. But here’s the good news: Together, we can change this narrative.

Why Partner With Me?

I bring to the table a unique blend of expertise and experience. As a seasoned Grant Writing Consultant, I’ve dedicated my career to mastering the art and science of grant writing. But beyond the knowledge, I carry a heartfelt passion for amplifying the impact of nonprofits like yours.

What I Offer:

1. Grant Writing Training: Let’s empower your team! Through comprehensive workshops, I’ll train your staff to craft compelling proposals that captivate, convince, and convert.

2. Personalized Grant Proposal Writing: Leverage my expertise to develop meticulously tailored proposals that reflect your organization’s vision, mission, and impact stories.

3. Strategic Grant Research: Don’t waste hours on unsuitable opportunities. With my deep industry insights, I’ll help identify grants that align with your objectives and values.

4. Report Development: Secure future funding by showcasing your successes. I’ll help you design robust, engaging reports that keep funders connected to your cause.

Our Journey Together:

Our collaboration begins with understanding – diving deep into your organization’s ethos, the communities you serve, and the impact you wish to create. It’s a partnership where your dreams become mine, and together, we’ll weave narratives that resonate, inspire, and secure the resources you need.

Your work in the nonprofit sector is invaluable. Every program initiated, every life touched, every community transformed – it all starts with a well-written proposal that opens doors to necessary funding. Let me be that catalyst for you.

A Future of Possibilities:

Picture this: A future where your nonprofit isn’t just surviving, but thriving. A world where your initiatives are backed by ample funding, and your stories of impact echo in the hearts of donors and communities alike.

So, if you’re ready to ascend the ladder of grant writing success and fuel your organization’s mission with robust funding, I’m here, eager and ready.

Let’s co-create this success story.

Reach out today, and let’s set the stage for a brighter, impactful tomorrow.

Email Address: [email protected]

Strategies to Make the Grant Proposal Submission Process Less Stressful

Grant Proposal Writing for Small Nonprofits

The Power of Storytelling in Grant Proposal Writing

Grant Writer Cover Letter Examples

A great grant writer cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following grant writer cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Sharonica Dono

(565) 649-1968

[email protected]

Dear Ms. Quillin,

I am writing to express my interest in the Grant Writer position at Palmetto Grant Consulting, as advertised. With a comprehensive background in grant writing and a proven track record of success at Resource Associates, I am excited about the opportunity to contribute to your team. Over the past five years, I have honed my skills in researching grant opportunities, developing proposals, and managing grant processes, which I believe align perfectly with the mission and vision of your esteemed company.

During my tenure at Resource Associates, I was instrumental in securing funding for a diverse portfolio of clients, ranging from non-profit organizations to educational institutions. I have a keen eye for detail and a commitment to crafting compelling narratives that resonate with grant-makers. My efforts have directly led to the acquisition of significant funding, which has enabled these entities to further their valuable work in the community.

I am particularly drawn to the dynamic and collaborative environment at Palmetto Grant Consulting. Your dedication to helping organizations navigate the complexities of grant acquisition is inspiring, and I am eager to bring my own expertise to the table. I am confident that my strategic approach to grant writing, combined with my ability to work effectively under pressure, will make a significant contribution to your team's continued success.

Furthermore, I am well-versed in the latest trends and developments in the field of grant writing, and I am committed to ongoing professional development to ensure that my skills remain at the cutting edge. My goal is to not only meet but exceed your expectations by delivering high-quality work that translates into tangible results for your clients.

I am excited about the prospect of joining Palmetto Grant Consulting and would welcome the opportunity to discuss how my experience and skills will be beneficial to your organization. Thank you for considering my application. I look forward to the possibility of contributing to your team and the success of your clients.

Warm regards,

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How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Before writing a grant proposal, you must understand the basics of grant funding. In this article, we discuss the different types of grants, how to find grants that fit your organization’s needs, nine essential components of a good grant proposal, and provide you with templates, samples and tips to help you get started.

For many nonprofits, grants are very appealing. They can provide the opportunity for an organization or business to make a significant impact on its community that it would otherwise be unable to fund . But before diving into writing nonprofit grant proposals, take a moment to ask yourself:

“Does my nonprofit need to be applying for a grant in the first place?”

Writing effective grant proposals can seem like stepping into a confusing, long labyrinth, and one that comes with many strings attached.

It’s important to know if applying for grants is the right decision to fund your nonprofit, amongst many other funding sources at your disposal. And if so, how much energy should you invest in the process? Now, let’s understand the basics of grants, different types of grants, and how your nonprofit can write an effective grant proposal step by step.

What are Grants?

A grant is a bounty, contribution, gift, or subsidy (in cash or kind) bestowed by a government or other organization (called the grantor) for specified purposes to an eligible recipient (called the grantee). Grants are usually conditional upon certain qualifications as to the use, and maintenance of specified standards, or a proportional contribution by the grantee or other grantor(s). – Business Dictionary

Grants are typically awarded to nonprofit organizations for a distinct program or purpose. Grantmakers generally focus their “giving” on:

A specific population (such as children or organizations in New York)
Certain types of nonprofits (such as animal shelters or environmental groups)
Particular types of support (such as program development or funding for equipment)

What is a Grant Proposal?

A grant proposal is a request that a funder join the nonprofit as a partner to achieve specific results. It is an appeal for money (a grant) that is sent to either a profit or non-profit grant-awarding organization. Every year, many corporations, organizations, and government agencies dispense billions of dollars in grants to companies for addressing issues these organizations are interested in. At its best, a grant proposal must be a persuasive and well-supported argument for change.

Different Types of Grants

Grants can provide different types of support for your organization .

For example:

Operating support or unrestricted funding is a grant for day-to-day operating costs. It is used to support the general work of an organization and is not dedicated to a particular purpose or project.
Capital support is most commonly given for specific capital campaigns . These involve building construction or acquisition, land acquisition, renovations, remodeling, or the rehabilitation of property.
Example: Technology Grants for Nonprofits which can help nonprofits leverage technology for their mission.

Pro tip: Grant-based funding isn’t sustainable alone. It has to be part of a diversified fundraising plan. Many fundraising experts recommend that no more than 20% of your funding comes from grants. Any more than that and you risk sinking your organization if a key grant falls through.

How do I know if I should apply for a grant? And where can I find them?

Grants are not the answer to securing funds quickly or in a pinch. However, they are a great solution for nonprofits raising funds to carry out carefully planned programs.

Read more about where to find grants for your nonprofit here .

Check out winning grant proposals at Grantspace .

The most common myths about nonprofit grants

1. foundations and corporations are like santa claus..

While there’s indeed a lot of money available to nonprofits out there, over 50 billion dollars to be precise, this money isn’t just sitting there waiting for you to ask for it. You’ll need to put the work in, and the requirements can be demanding.

2. Only big nonprofits can apply.

There are grants out there for all types and sizes of nonprofits. In addition to that, while many grants are project-specific, there are plenty of grants that are unrestricted and can fund some of your operating costs or capital campaigns as well.

3. Grant writing is a mysterious, strange art.

While there’s a lot to learn about writing excellent, winning grant proposals, it’s also not magic. Once you know the basics, developing a winning nonprofit grant proposal is quite logical.

How to Write an Effective Grant Proposal [Step-by-Step]

1. Be Prepared

First, create a diversified fundraising plan – where grants are only one of the funding sources. Consider if applying for a grant is the best way to fund the desired project/campaign.

Commit yourself to applying for a grant only if you match all the foundation’s qualifications and are willing to research and write tailored applications for each foundation. Only for the kinds of funding you already identified you are pursuing in your fundraising plan. This will save everyone time and energy.

Additionally, ensure you have the resources and time to research foundations and grant-writing opportunities for your organization. Ask yourself if your organization can accomplish what is asked.

Furthermore, find a qualified writer with experience writing grants, or invest in grant writing training for an existing staff member.

Pro tip: Create a grant calendar that includes all the important dates and deadlines for grants you wish to apply for in the next year or two.

2. Don’t Be Generic

If you want to have any chance at all at getting your grant application approved, you can’t write one generic application and send off duplicates to different foundations. This makes it appear to a reviewer that your application is an afterthought, and that’s not a good thing.

The most essential guideline of them all: you need to tailor your application to whichever organization you’re submitting it to.

To do that, you’ll need to do some intense research. Carefully examine the call for proposals and the organization’s website. This can help you draw connections that may then aid you in preparing your application.

Grantmakers are usually looking for a specific cause or subject to fund, so always make sure to thoroughly read what the grantmaker is interested in understanding. Ensure that it’s relevant to your organization’s mission before applying.

Pro tip: Never compromise your mission or beliefs to get any kind of funding.

3. Data Yet Again

Data is what wins grants.

Even if you hire the most experienced grant writer , messy data throughout the organization will prevent grant writing from ever getting started. If you don’t collect relevant data, manage and update it, there’s not much that can be done.

A warm story might get someone to give you $20 out of their pocket. But a foundation with $50,000 grants can’t give based on heart-warming stories alone.

Successful grant applications focus on the impact. The best grant proposals distill in clear and plain language the need the grant will address and the unique approach that the organization’s proposed initiative takes to do so.

Pro tip: Search the Internet for previously funded grant applications posted online by organizations that received grant awards. Study a mixture of grant applications funded by the federal government, foundations, and corporations.

Before Submitting the Grant Proposal

1. review and get a fresh perspective.

When we’ve been reading, speaking, living, and breathing our nonprofit – we can become a bit blind to the language we’re using.

Assume that the funder isn’t familiar at all with the work that you do. Write as if the funder will be hearing about your nonprofit for the first time.

Avoid jargon and abbreviations. If you’re struggling to take a step back, it can be helpful to ask someone less familiar with the work that you do to take a look and give you their feedback (e.g. a friend or a willing acquaintance).

2. Get Clear And Concise

Funders will lose interest if your application is too difficult to understand or takes too much of their time.

No one should be trying to figure out what you’re trying to say or what you’re asking for the money for. Be clear and straightforward in your request.

3. Double-Check the Grant Application

Double-check spelling, calculations, and due dates.
Make sure to include all the required forms and necessary attachments by checking the submissions package.
Check that page number and font size requirements are followed and that documents are presented in the order described.
You may need to have your CEO and the Board President sign the cover sheet or letter.
Pay attention to character limits.
Have another staff member review the budget lines.
Have a clear contact from your organization.

Grant Proposals: The Basics

Before sending over a full grant proposal, you’d typically first send a letter of inquiry. Many trusts and foundations require a letter of inquiry or request for an application before submitting your application.

The letter of inquiry serves as an introduction to your project and a way to gauge interest from the funding committee. If they want additional information, they will respond with a request for a more in-depth proposal.

The letter should be no longer than two pages.

In the letter of inquiry, be as specific as possible. Add examples in a concise, succinct manner. Keep language simple and avoid ambiguous or general generic statements.

Following the letter of inquiry, if you’re invited to send a more in-depth proposal, you’d typically send a 7-10-page document providing more information about your organization, the project, the needs, and the outcomes. This proposal typically includes a cover letter and appendices, as well.

Note that some grant foundations prefer a concise proposal of about 3-5 pages instead of this typical longer proposal. This one is sometimes referred to as a letter of proposal.

9 Essential Components of a Good Grant Proposal [Template Included]

Note that different foundations and grantmakers might require a different format. Always carefully read the call for proposals before embarking on the writing process.

The grant proposal writing process consists of the following stages:

1. Proposal Summary

Provide a short overview of the entire proposal. Include the funds you’re requesting through the grant, as well as the resources that others will contribute.

2. Introduction to the Applicant

Describe your nonprofit organization and make a case for your credibility. Explain why you can be trusted to steward the funds responsibly. Also share your organization’s history, your success record, and why you’re the right fit for the project.

3. The Need/The Problem Statement

Establish the need for your project. Demonstrate who will benefit and how they will benefit. State the consequences of not funding the project and the needs not being addressed. This should be a factual, well-documented description of the situation. Share about what concerns you and why it matters.

Pro tip: Incorporate a case study of a real beneficiary your organization has served. Show a real need for a real person (of course – change the name for confidentiality reasons). Explain your time frame, and why securing funding is critical now.

4. The Objectives and Outcomes

What are the desired outcomes? Define the goals and state how you will measure whether you’ve achieved them. Lay down the specific, measurable outcomes you expect your project activities to produce. Objectives should be consistent with your statement of need.

5. Program Plan

How are you going to execute the project? Describe how you will achieve the objectives. What will be your key activities? Provide thorough details about them. Who will do what? When and how will they do it?

6. The Capacity

You also need to explain how your organization is preparing for the project. For example, do you have adequate, trained staff and a supportive board and community? Connect this to the time frame – how will you execute your program plan in time?

7. Evaluation Plan

Describe how you’ll evaluate that the objectives have been reached. How will you track and measure whether activities are rolling out as planned? How will you know you’re succeeding and what will tell you that?

8. Program Budget

Provide a thorough and realistic budget. You must try to include details of expenses as well as other sources of anticipated revenue. For instance, such as by the applicant organization or the resources that other partners will contribute.

9. Sustained Impact

Talk about the long-term. Does your project need continuous funds or is it a one-time undertaking? How will you continue to produce impact beyond the period of grant funding?

Note: Some funders may require that you attach specific documents to your proposals, such as your organization’s 501(c)(3) letter from the Internal Revenue Service, a list of your board directors and their affiliations, your current operating budget, or letters from partner organizations.

Grant Proposal Cover Letter (Format, Samples, and Tips)

Your Grant Proposal Cover Letter Must Include:

The project is mentioned in the very first line.
A request for the grant amount
Description of how this project is important, and how it will further the foundation’s mission.
List the contents of the proposal
References to previous contacts with the foundation if any
Contact details in case the funder wants any additional information
A cover letter signed by your organization’s executive director

Cover Letter Format

Find the cover letter format here.

A sample cover letter and sample grant proposal can be found here .

Key Tips & Strategies for Grant Proposal Cover Letter

Keep your cover letter brief and to the point
Make sure it does not repeat the information that is already in the proposal
Show the reader how well you understand the funder and how your grant fulfills the funder’s requirements
Your first paragraph should be short and succinct. Introduce your organization and tell the funder how much money you are requesting and why.
Include a sentence or two about what your organization does, and one research-based point that shows the need that your organization addresses.
Limit your cover letter to one page with three or four paragraphs.
Use the same date that you’ll be sending the complete grant application to the funding source. You want to create documents that are consistent.
Close your cover letter with a summarizing paragraph. Share a closing thought about what this funding partnership can mean for the future of your project’s target audience.
At the bottom of your letter, include ENCLOSURES or ATTACHMENTS.

Examples of Grant Proposals for Nonprofit Organizations (Sample):

Take inspiration from some of the most successful grant proposals:

Kennett Area Senior Center: This application was submitted to the community foundation in the county where the Kennett Area Senior Center operates to request funding to provide needed services and assistance to local senior citizens. Read and learn from it here .
Arts Funding Grant Proposals: This proposal is another example of a comprehensive and well-written grant proposal. Read it here .
Sample Youth Program Funding Proposals: Here are examples of William T Grant Scholars Proposals. Read them here .

Here’s a podcast for you on growing your grant potential, that you may find helpful:

Over To You

Winning a grant is almost like completing a long-distance run. Grant applications are often rejected the first time.

It’s important to have an existing relationship with the grant-giving organization to improve the likelihood of acceptance. Like all fundraising , no might mean “no for now” and much of it boils down to relationships.

For that reason, if your grant proposal is rejected, respond graciously. Contact the funder to ask if you might try to submit again with appropriate changes or if they might still be interested later in a different project. However, don’t become a pest or turn sour – don’t burn the bridge!

You may not be able to control everything that influences the decisions of grant-givers. However, you can increase your chances of approval by clearly communicating your organization’s mission and credibility, stating the need for the project how you’ll be meeting that need, and your passion for what you are trying to accomplish.

Choose Donorbox as your donation system and check out our Nonprofit blog for more nonprofit resources and tips.

Raviraj heads the sales and marketing team at Donorbox. His growth-hacking abilities have helped Donorbox boost fundraising efforts for thousands of nonprofit organizations.

How To Write An Effective Grant Proposal | A Nonprofit’s Guide

Top Tips and Sources to Find Grants for Your Nonprofit

Communicating with Grant Makers | Tips and Insights

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7 Grant Manager Cover Letter Examples

Introduction.

When applying for a grant manager position, a well-crafted cover letter can make all the difference in helping your application stand out. In the competitive field of grant management, a strong cover letter can showcase your skills, experience, and passion for the role, while also demonstrating your ability to effectively communicate and articulate your qualifications.

A grant manager is responsible for overseeing the entire grant process, from researching and identifying potential funding opportunities to preparing grant proposals and managing awarded grants. As such, it is crucial to highlight your relevant experience, knowledge, and achievements in your cover letter to convince hiring managers that you are the ideal candidate for the position.

In this article, we will provide you with some valuable examples of grant manager cover letters. Each example will demonstrate different approaches to crafting a compelling cover letter that effectively highlights the applicant's qualifications and aligns them with the requirements of the grant manager role. By examining these examples, you can gain insights into what makes a cover letter strong and learn how to tailor your own cover letter to maximize your chances of success.

So, whether you are an experienced grant manager looking for a new opportunity or a recent graduate aiming to enter the field, read on to discover some powerful examples of grant manager cover letters that will inspire you to create your own standout cover letter.

Example 1: Senior Grant Manager Cover Letter

Key takeaways.

Samantha's cover letter effectively showcases her extensive experience in grant management and highlights her ability to make a meaningful impact in the role of Senior Grant Manager at the Bill & Melinda Gates Foundation.

When applying for a grant management position, it is crucial to emphasize your experience and achievements in managing grants, including any improvements or efficiencies you have implemented. This demonstrates your ability to effectively allocate resources and drive impact.

Samantha provides specific examples of her accomplishments, such as reducing administrative costs by 20% and streamlining grant application processes by 30%. These quantifiable achievements demonstrate her ability to optimize grant management processes and deliver tangible results.

Be sure to include measurable achievements in your cover letter to highlight your track record of success. This not only showcases your abilities but also provides concrete evidence of your impact.

While Samantha effectively highlights her experience and achievements, she could further emphasize her alignment with the Bill & Melinda Gates Foundation's mission and values. This could include mentioning any previous work or involvement in projects related to global health or social justice.

To stand out as a candidate, it's important to demonstrate your passion and alignment with the organization's mission. Highlight any relevant experience or involvement in projects that showcase your commitment to the foundation's goals.

Example 2: Government Grant Manager Cover Letter Example

Michael's cover letter effectively showcases his extensive experience in program analysis and grant management within federal agencies, positioning him as a strong candidate for the Government Grant Manager position at the U.S. Department of Health and Human Services.

When applying for a specialized role like Government Grant Manager, it is crucial to highlight specific experience and expertise in program analysis, grant management, and federal regulations. This demonstrates your ability to navigate the complexities of the role and make informed decisions.

He emphasizes his achievements in managing grants worth over $10 million and successfully overseeing the entire grant life cycle. This highlights his ability to effectively manage budgets, ensure compliance, and cultivate strong relationships with grant recipients.

Quantify your achievements and highlight the scale of your responsibilities in managing grants. This demonstrates your ability to handle large budgets and complex grant management processes.

Michael also mentions his experience in leading cross-functional teams, developing grant policies, and streamlining processes. This showcases his leadership skills and ability to drive organizational efficiency.

Highlight your experience in leading teams and implementing process improvements. This indicates your ability to coordinate and collaborate with stakeholders, ensuring effective grant management practices.

Overall, Michael's cover letter effectively positions him as a highly qualified candidate with the necessary expertise and experience to excel in the role of Government Grant Manager at the U.S. Department of Health and Human Services.

Example 3: Nonprofit Grant Manager Cover Letter

Emily's cover letter effectively showcases her experience and achievements in grant writing and nonprofit development, positioning her as an ideal candidate for the Nonprofit Grant Manager role at Susan G. Komen for the Cure.

When applying for a nonprofit grant manager position, it's crucial to highlight your track record of securing funding and managing grants successfully. This demonstrates your ability to contribute to the organization's financial sustainability and impact.

She emphasizes her accomplishments by quantifying the grant funding she secured and the percentage increase she achieved.

Quantify your achievements to highlight the impact of your work. Numbers and percentages provide concrete evidence of your effectiveness and can impress hiring managers.

Emily also highlights her experience in managing grants and implementing efficient systems to streamline processes and reduce administrative overhead.

Showcase your ability to effectively manage grants and improve operational efficiency. Grant management skills, including compliance and reporting, are highly valued in this role.

To further strengthen her application, Emily could have mentioned any specific knowledge she has of breast cancer research or programs, as well as her familiarity with Susan G. Komen for the Cure's initiatives.

Demonstrate your passion for the organization's mission and your knowledge of the specific cause or sector. This shows your commitment and connection to the work being done.

Example 4: Education Grant Manager Cover Letter

Benjamin's cover letter effectively highlights his relevant experience and passion for educational equity, positioning him as an ideal candidate for the Education Grant Manager position at Teach For America.

When applying for a role in education, it is crucial to demonstrate your commitment to the organization's mission and values. This shows your alignment with their goals and your potential to contribute to their important work.

He emphasizes his accomplishments in managing grants, such as developing a comprehensive grant management system that increased funding by 20% and securing over $2 million in grant funding.

It is essential to highlight your achievements and quantifiable results in managing grants. This showcases your ability to effectively navigate the grant application process and secure funding for educational initiatives.

Benjamin's cover letter could further showcase his skills in building relationships with funders and stakeholders, as well as his experience in program evaluation and strategic planning.

Don't forget to highlight your skills in relationship-building, program evaluation, and strategic planning. These skills are valuable in managing grants and implementing successful education initiatives.

Overall, Benjamin's cover letter effectively demonstrates his qualifications and passion for educational equity, making him a strong candidate for the Education Grant Manager position at Teach For America.

Example 5: Healthcare Grant Manager Cover Letter

Olivia's cover letter effectively showcases her experience and accomplishments as a Healthcare Grant Manager, positioning her as an ideal candidate for the position at Mayo Clinic.

When applying for a specialized role like Healthcare Grant Manager, it is crucial to highlight relevant achievements and the impact of your work. This demonstrates your ability to successfully secure and manage grants, which is essential for this position.

She emphasizes her successful track record in securing grants and managing the entire grant lifecycle, including proposal development and reporting.

Highlight your ability to secure grant funding and effectively manage the grant process from start to finish. This shows your competence in both the technical aspects of grant writing and the strategic management of funding.

Olivia also mentions her experience in developing partnerships and driving process improvements to enhance grant management procedures.

Showcase your ability to develop relationships with key stakeholders and implement process improvements that enhance efficiency and effectiveness. This demonstrates your commitment to continuous improvement and your ability to add value to the organization.

To further strengthen her cover letter, Olivia could have specifically mentioned her experience in working with healthcare-related grants and her familiarity with the medical research landscape.

Tailor your cover letter to the specific industry or field you are applying to. Highlight your experience and knowledge in healthcare grants, medical research, or any other relevant area to demonstrate your niche expertise and understanding of the organization's needs.

Example 6: Research Grant Manager Cover Letter

Daniel's cover letter effectively highlights his experience and accomplishments in research coordination and grant management, positioning him as an ideal candidate for the Research Grant Manager position at the National Institutes of Health.

When applying for a research grant manager role, it's crucial to showcase your experience in coordinating research projects, managing grant applications, and overseeing the entire grant lifecycle. This demonstrates your ability to effectively manage funding and ensure compliance with funding agency guidelines.

He emphasizes his track record of success in securing research funding and managing grants, which highlights his ability to maximize grant utilization and achieve project objectives.

Quantify your achievements in securing research funding and managing grants. This demonstrates your ability to effectively manage budgets, navigate complex funding requirements, and contribute to the success of research projects.

Daniel also highlights his experience in streamlining processes and implementing evaluation strategies, which showcases his ability to improve efficiency and ensure the effective utilization of grant funds.

Highlight your skills in process improvement, evaluation, and strategic planning. These skills are highly valuable in a research grant manager role, as they demonstrate your ability to optimize the allocation of resources and maximize the impact of research funding.

Overall, Daniel's cover letter effectively showcases his qualifications and aligns them with the needs of the Research Grant Manager position at the National Institutes of Health.

Example 7: Environmental Grant Manager Cover Letter

Sophia's cover letter effectively showcases her qualifications and experience as an ideal candidate for the Environmental Grant Manager position at the World Wildlife Fund.

When applying for a specialized role like Environmental Grant Manager, it is crucial to highlight your relevant experience and skills in environmental science, grant writing, and grant management. This demonstrates your expertise and ability to effectively contribute to the organization's conservation goals.

She emphasizes her achievements in securing funding for conservation projects and managing grant programs, highlighting her track record of success and ability to deliver tangible results.

It is essential to showcase your accomplishments and quantifiable achievements in your cover letter. This demonstrates your ability to manage grants effectively and secure funding, which is a critical skill for an Environmental Grant Manager.

Sophia expresses her passion for the World Wildlife Fund's mission and demonstrates her knowledge of the organization, showcasing her genuine interest in contributing to its global conservation efforts.

When applying to a non-profit organization like the World Wildlife Fund, it is important to convey your alignment with the organization's mission and values. This shows your commitment and dedication to the cause, making you a compelling candidate for the role.

Skills To Highlight

As a grant manager, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Grant Writing : Grant managers need to have excellent grant writing skills to effectively communicate their organization's needs, goals, and strategies to potential funders. Highlight your experience in writing successful grant proposals, including your ability to clearly articulate the project's objectives, activities, budget, and expected outcomes.

Project Management : Grant managers are responsible for overseeing the entire lifecycle of a grant-funded project. This includes developing project plans, setting goals and milestones, coordinating project activities, and ensuring the project is delivered on time and within budget. Emphasize your project management skills, such as your ability to plan and organize resources, monitor progress, and adapt to changing circumstances.

Budgeting : Grant managers play a crucial role in budget development and management. They need to have strong financial acumen to create realistic budgets that align with the project's goals and objectives. Highlight your experience in budgeting, including your ability to accurately estimate project costs, allocate resources effectively, and track expenditure throughout the project lifecycle.

Research and Analysis : Grant managers need to be skilled in conducting research and analysis to identify funding opportunities, assess project feasibility, and evaluate the impact of funded projects. Showcase your research and analytical skills, including your ability to gather and synthesize information, identify trends and patterns, and make data-driven recommendations.

Communication : Effective communication is essential for grant managers, as they need to interact with various stakeholders, including funders, project teams, and community partners. Highlight your strong verbal and written communication skills, including your ability to clearly and persuasively convey ideas, facilitate meetings and presentations, and build relationships with key stakeholders.

Relationship Building : Grant managers need to establish and maintain relationships with funders, community partners, and other stakeholders to ensure the success of grant-funded projects. Emphasize your ability to build and nurture relationships, including your experience in networking, collaboration, and stakeholder engagement.

By highlighting these key skills in your cover letter, you can demonstrate your suitability for the role of a grant manager and increase your chances of securing an interview. Remember to provide specific examples or accomplishments that showcase your skills and qualifications.

Common Mistakes To Avoid

When crafting your cover letter for a grant manager position, it's important to avoid these common mistakes:

Not Tailoring the Letter : One of the biggest mistakes you can make is sending a generic cover letter that doesn't specifically address the organization or project you're applying to. Take the time to research the funder and understand their goals, values, and priorities. Then, tailor your cover letter to highlight how your skills and experience align with their needs.

Lacking Clarity and Conciseness : Grant managers often receive numerous applications, so it's important to make your cover letter concise and easy to read. Avoid using overly technical language or jargon that may confuse the reader. Instead, focus on clearly communicating your qualifications and why you're a strong fit for the role.

Neglecting to Showcase Past Grant Successes : As a grant manager, your ability to secure funding is crucial. Don't forget to highlight any past successes in securing grants or managing successful projects. Provide specific examples of grants you've secured, the impact they had, and any recognition or awards you received as a result.

Failing to Highlight Alignment : Grant funders often have specific priorities or areas of focus. It's important to demonstrate how your skills and experience align with these priorities. Show how your past work or research relates to the funder's goals and emphasize your ability to contribute to their mission.

Not Including Supporting Documentation : While your cover letter should be concise, it's important to provide supporting documentation when necessary. If the funder requests additional materials such as a project proposal, budget, or letters of support, make sure to include them as attachments or mention them in your cover letter.

Ignoring Proofreading and Formatting : A cover letter filled with spelling or grammatical errors can create a negative impression and undermine your credibility. Before submitting your application, thoroughly proofread your cover letter for any mistakes. Pay attention to formatting as well, ensuring that your cover letter is well-organized, with clear headings and paragraphs.

By avoiding these common mistakes, you can increase the effectiveness of your cover letter and improve your chances of securing a grant manager position.

In conclusion, a well-crafted cover letter is an essential tool for any grant manager looking to make a strong impression during the job application process. By showcasing your unique skills, experiences, and passion for grant management, you can greatly increase your chances of securing funding and making a meaningful impact in this field.

Throughout this article, we have explored three examples of effective cover letters for grant managers. Each example demonstrated key elements that can help you stand out from other applicants. From highlighting relevant experience and skills to demonstrating a strong understanding of the organization's mission and goals, these cover letters effectively conveyed the applicant's qualifications and commitment to the role.

One key takeaway from these examples is the importance of tailoring your cover letter to each specific job application. By customizing the content to align with the requirements and values of the organization, you can show the hiring manager that you are genuinely interested in the position and have taken the time to research and understand their needs.

Another key takeaway is the use of specific examples and achievements to support your claims. By providing concrete evidence of your past accomplishments and how they directly relate to the responsibilities of a grant manager, you can build credibility and demonstrate your ability to deliver results.

In addition, it is important to avoid common mistakes such as using generic language, failing to proofread for errors, or simply reiterating information already mentioned in your resume. A well-written, error-free cover letter shows attention to detail and professionalism, traits that are highly valued in the field of grant management.

In conclusion, a well-crafted cover letter can greatly enhance your chances of securing a grant manager position. By showcasing your qualifications, skills, and passion for the field, you can make a compelling case for why you are the ideal candidate. Remember to customize your cover letter for each application, provide specific examples, and avoid common mistakes. With these tips in mind, you can create a cover letter that sets you apart and leaves a lasting impression on hiring managers. Good luck with your job search!

Cover Letters

Check required and optional reasons to write a cover letter for your application. Note that only the scientific review officer—not peer reviewers or program officers—sees your cover letter.

When a Cover Letter Is Required

You must have a cover letter for the following:

Grants requesting $500,000 or more in direct costs for any year.
Conference grants (R13 or U13).
Investigator-initiated clinical trial planning and implementation awards.
Genomic data. Explain that the proposed study will generate large-scale human or non-human genomic data. Also note if you plan to access data in one of the NIH genome data repositories listed at Genomic Data Sharing .
Corrected applications. Include a complete cover letter if you did not pass validations and submitted a corrected application after the deadline. Note that this will render your application late. See the next bullet.
Late applications. Include the reason your application is late. Learn more at Late Applications and Post-Submission Materials .
Continuous submission. Indicate that you are a member of an NIH study section qualified to submit at a nonstandard time.
Video. Indicate that you plan to send video files later.

Optional Uses for the Cover Letter

You may choose to use a cover letter for the following purposes:

Point out RFAs and PAs . State the title if you're responding to an initiative.
Note special areas. Note the involvement of human subjects, select agents, or other areas with special requirements.
Note a subaward that will be active for only some of the grant's years.

In the past, applicants also used the cover letter to list expertise needed to review the application and to request assignment. Use the PHS Assignment Request Form instead.

Creating Your Cover Letter

Here's how to create and format your cover letter:

Start with the title and a brief description of your application.
Use the PHS 398 Cover Letter File in the grant application—don't confuse it with the mandatory PHS 398 Cover Page Supplement form.

Follow the format NIH gives you in the SF 424 Form Instructions .

More Information

Find our central list of Types of Letters for Grant Applications .

Previous Step

Have questions.

A program officer in your area of science can give you application advice, NIAID's perspective on your research, and confirmation that your proposed research fits within NIAID’s mission.

Find contacts and instructions at When to Contact an NIAID Program Officer .

Sample Letters

Grant Proposal Cover Letter Samples

Designing an appealing and comprehensive proposal to market you and your project to specific individuals or private institutions or agencies is integral so that you may have sufficient funds to fully support your projects. One of the most important things that you need to consider in preparing your grant proposal is an effective cover letter. In this article, we will provide some beneficial tips that you should learn and apply while writing your cover letter introduction for grant application . Plus, we include various grant application letter samples that you can use. Please continue reading!

Grant Proposal Cover Letter

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[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Recipient’s Name]

[Recipient’s Title/Position]

[Organization Name]

[Organization Address]

Dear [Recipient’s Name],

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization/Project Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to inquire about the possibility of receiving funding support from [Recipient’s Organization/Grant Program]. We are currently seeking financial assistance to [Briefly describe the purpose or goals of your project or program]. This initiative aims to [Describe the impact or benefits of your project or program].

As you may know, [Explain why this project or program is important and how it aligns with the goals or priorities of the recipient’s organization or grant program]. With your support, we believe that we can make a significant difference in [Describe the intended beneficiaries or community that will benefit from your project or program].

I have attached a detailed proposal outlining the scope of our project or program, budget breakdown, and expected outcomes. Additionally, I am available to discuss any questions or provide further information at your convenience.

We understand that [Recipient’s Organization/Grant Program] receives numerous funding requests, and we are grateful for your time and consideration. We are confident that our project or program aligns with your organization’s mission and goals, and we hope to have the opportunity to partner with you in making a positive impact in our community.

Thank you for your attention to this matter. We look forward to the possibility of working together and creating lasting change.

[Your Title/Position]

[Your Organization Name]

Enclosure: Project Proposal

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[Your Organization’s Name]

[Your Organization’s Address]

[Date: March 21, 2024]

[Ms. Emily Parker]

[Grant Coordinator]

[Hope Foundation]

[123 Hope Street]

[Cityville, State, Zip Code]

Dear Ms. Parker,

I hope this letter finds you well. My name is Sarah Johnson, and I am writing to you on behalf of Community Care Foundation, a nonprofit organization dedicated to providing healthcare services to underserved communities in the greater metropolitan area.

I am reaching out to express our sincere interest in applying for funding from the Hope Foundation to support our “Health for All” initiative. The “Health for All” initiative aims to expand access to primary healthcare services for low-income families and individuals who lack adequate medical insurance coverage.

Our organization has identified a pressing need within our community, where many individuals struggle to afford basic healthcare services. Through the “Health for All” initiative, we plan to establish a mobile medical clinic that will travel to underserved neighborhoods, providing free medical consultations, screenings, and preventive care services.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed “Health for All” initiative, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that the Hope Foundation receives numerous grant applications, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with the Hope Foundation to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

Sarah Johnson Executive Director Community Care Foundation

Enclosure: Grant Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name]. Our organization is dedicated to [Briefly describe the mission or purpose of your organization].

I am pleased to submit our budget proposal for [Describe the purpose or project for which the budget is being proposed]. This proposal outlines the financial plan for [Briefly describe the scope and objectives of the project or program].

Enclosed, you will find a detailed breakdown of our proposed budget, including expenses for personnel, supplies, equipment, and any other relevant costs. We have carefully considered all aspects of the project to ensure that our budget is realistic and aligned with our goals.

We believe that the proposed budget is both comprehensive and cost-effective, and it reflects our commitment to maximizing the impact of our resources. We are confident that with your support, we can successfully implement [Describe the intended outcomes or benefits of the project or program].

Thank you for considering our budget proposal. We are excited about the possibility of partnering with [Organization Name] to bring this project to fruition and make a positive difference in our community. Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Enclosure: Budget Proposal

I hope this letter finds you well. My name is [Your Name], and I am writing to you on behalf of [Your Organization’s Name], a nonprofit organization dedicated to [Briefly describe the mission or purpose of your organization].

I am reaching out to request funding support from [Organization Name] to support our [Name of Project or Program]. Our project aims to [Briefly describe the goals and objectives of your project or program].

The [Name of Project or Program] addresses a critical need within our community, and we believe that with your support, we can make a meaningful impact and improve the lives of those we serve.

Enclosed, you will find our complete grant proposal, which provides detailed information about our organization, the proposed project or program, budget breakdown, and expected outcomes. We have also included supporting documents, such as our organization’s financial statements and relevant certifications.

We understand that [Organization Name] receives numerous grant requests, and we are grateful for the opportunity to submit our proposal for consideration. We are committed to transparency, accountability, and achieving measurable results, and we welcome any questions or feedback you may have.

Thank you for considering our request for funding. We are excited about the possibility of partnering with [Organization Name] to create positive change in our community. We look forward to the opportunity to discuss our proposal further and explore how we can work together to make a difference.

A well-crafted grant proposal cover letter can significantly enhance your application’s chances of success. It serves as the introduction to your proposal, setting the tone and summarizing the key points. Here are six essential parts to include in a successful grant proposal cover letter:

Introduction and Executive Summary : Start with a brief introduction of your organization and its mission. Quickly transition into an executive summary of the grant proposal, highlighting the main goals and the impact the grant would have. This section should grab the reader’s attention and make them want to learn more.
Statement of Need : Clearly and concisely articulate the need or problem your project aims to address. This section should demonstrate your understanding of the issue and why it is crucial to address it now. It sets the stage for the rest of the proposal by showing the funder the importance of your project.
Project Description : Provide a succinct overview of the project for which you’re seeking funding. Include information on what the project entails, its objectives, and the strategies you will use to achieve these objectives. Highlight how your project aligns with the funder’s priorities and goals.
Funding Request : Specify the amount of funding you are requesting and give a brief overview of how these funds will be used. It’s important to be clear and precise in this section to give the funder a clear understanding of your financial needs.
Organization’s Capability and Expertise : Highlight your organization’s strengths, past successes, and expertise in the area for which you are seeking funding. This section is your chance to convince the funder that your organization is capable of successfully implementing the project and managing the funds responsibly.
Closing and Call to Action : Conclude your cover letter with a strong closing statement that reiterates the impact the grant would have. Include a call to action, inviting the funder to review your sample proposal for more detailed information. Thank the funder for considering your request, and provide your contact information for follow-up questions or discussions.

Remember, the cover letter should not only convey the essential information about your grant proposal but also reflect your organization’s professionalism and passion for the project. It should be well-written, concise, and tailored to the specific funder, demonstrating why your project deserves their support.

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Writing a compelling cover letter for your grant proposal is a critical step in securing funding for your project. Here are eight tips to help you craft an effective cover letter:

Address the Right Person : Always address the cover letter to the specific individual handling grant applications, if possible. Personalizing the letter can make a difference, showing that you’ve taken the time to research who is responsible for reviewing your proposal.
Be Concise and Clear : Keep your cover letter succinct. Aim for no more than one page, focusing on the most important aspects of your proposal and how they align with the funder’s priorities. Clarity and brevity are key to making a strong impression.
Highlight Your Organization’s Strengths : Briefly introduce your organization and its mission at the beginning of the letter. Emphasize any unique qualities or successes that make your organization the right choice for the grant.
State the Problem and Your Solution : Clearly define the problem your project aims to address and how you intend to solve it. This demonstrates your understanding of the issue and your proactive approach to making a change.
Specify the Funding Request : Mention the amount of funding you are requesting and give a high-level overview of how the funds will be used. Be transparent and direct about your financial needs.
Show Alignment with the Funder’s Goals : Research the funder’s goals and priorities, and explicitly connect how your project aligns with them. This shows that your proposal is not only valuable but also a good fit for the funder’s objectives.
Include a Call to Action : End your letter with a polite call to action, encouraging the funder to read your full proposal for more detailed information. Express your willingness to provide further details or to meet in person to discuss the proposal.
Proofread and Professionalize : Before sending, thoroughly proofread your cover letter to eliminate any typos or grammatical errors. Use professional language and a formal letter format to convey seriousness and professionalism.

Your cover letter is an opportunity to make a strong first impression on the funder. By following these tips, you can create a compelling narrative that highlights the significance of your project and why it deserves funding, setting the stage for your detailed proposal to shine.

agency grant proposal cover letter sample

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mistakes to avoid writing a grant proposal cover letter 1024x576

When crafting a cover letter for your grant proposal , avoiding certain pitfalls can significantly increase your chances of making a positive impression. Here are key mistakes to steer clear of:

Generic Addresses : Avoid starting with “To whom it may concern.” Do your research to find out the name of the person or the title of the grant manager. Personalizing the letter shows attentiveness and respect.
Lack of Customization : Each grant proposal cover letter should be tailored to the specific grant and funding organization. Using a one-size-fits-all approach can make your application seem impersonal and lackluster.
Repeating the Proposal : While it’s important to summarize key points, the cover letter shouldn’t simply repeat what’s in the proposal. Instead, highlight the most compelling aspects of your project and its alignment with the funder’s goals.
Overlooking the Mission Match : Failing to explicitly connect your project with the funder’s mission and goals is a missed opportunity. Make it clear why your project is a good fit for their priorities.
Neglecting the Organization’s Strengths : Not showcasing your organization’s qualifications, expertise, or unique capabilities can weaken your proposal. Highlight your successes and strengths to build confidence in your project’s potential.
Being Vague about the Funding Request : Avoid ambiguity about how much funding you’re asking for and how it will be used. Be clear and specific about your financial needs to show you’ve thoughtfully planned your project.
Forgetting a Call to Action : Ending your letter without a clear next step can leave things hanging. Invite the reader to review your full proposal and offer to provide additional information or meet to discuss further.
Typos and Grammatical Errors : Errors in your cover letter can undermine the professionalism of your application. Proofread carefully and consider having someone else review your letter as well.
Omitting Contact Information : Make sure your contact information is easy to find and correct. Forgetting this crucial detail can make it difficult for funders to reach out for more information or to award funding.
Ignoring the Cover Letter : Lastly, not including a cover letter or treating it as an afterthought is a significant mistake. The cover letter is your chance to make a strong, personal appeal to the funding organization.

By avoiding these common mistakes, you can craft a more compelling and effective grant proposal cover letter, improving your chances of securing the funding your project needs.

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According to the book “ How to Write a Grant Proposal ,” a request for grant proposal cover letter is a written document of an introduction concerning a research project and a way of getting started on the right foot by introducing your work instead of launching into the request right away. By using an effective cover letter for a grant proposal, you can leverage it to create an excellent first impression, especially when you send your proposal to a foundation or a state program.

When you write a grant proposal cover letter , take note that you need to write simple and concise words and your tone should be positive, confident, and inviting. Keep your overall letter in one page only and it must have a 12-point text font with at least an inch of the margins. Below are important ways you can do while preparing the cover page for grant proposal sample :

For your heading, type the name of the institution or organization, the person you are addressing as well as the address of the person or the organization at the left side of your page. Then, type the formal opening statement by addressing the person you are writing the letter. Avoid using “To Whom It May Concern” because this shows that you are not prepared and have not done the basic and essential research to identify the gran t program contact person.

Before including the highlights of your project, you need to fulfill your potential funder’s interests and standard. That’s why you and your team must research the primary interests of your potential funder by reading and analyzing several literature, past projects work , resources and other information about the funder. Funders have a difficult time in making right decisions especially in offering grants.

So, when writing your grant application letter , your project should match the issue that is crucial to the funder or simply, your project must be targeted to create an innovative solution to the problem which greatly interests the grant maker.

Your project proposal should provide a detailed description of the highlights of your project. Describe the specific location and target population in your cover letter as you paint a thumbnail illustration of your part of the world, as well as the target audience that your project intends to serve. Aside from this, t he University of North Carolina Wilmington recommends that you should include the support goals and objectives inside your letter. Explain your purpose for your proposal submission.

You should be polite and humble when writing your grant application letter format . This is very ideal when you’re trying to ask for financial aid from several individuals or organizations. So, use simple, clear, and direct words. Avoid inserting complex terms and sentences.

William Faulkner once said: “Gratitude is a quality similar to electricity: It must be produced and discharged and used up in order to exist at all.” For the last paragraph of your grant proposal cover letter , show your deep gratitude by expressing your heartfelt thanks and appreciation to your potential funder who will provide financial assistance or support for your project scope. In this way, you will give a positive impression to your overall letter.

Write the complete details of the sample agreement or relationship as it clearly refers to the grant application. Specify the representative’s signature and organization letterhead. Include testimonies that prove the grant applicant’s appropriateness for the particular project or relationship. Mention specific achievements, valuable metrics, current objectives, and future goals.

The first step that you need to do in writing a grant proposal is perform a background research on your potential funder. Follow closely the specific guidelines of your funder. Coordinate with each other by explaining your interests and intentions concerning your project. Remember to edit and proofread your formal proposal .

Based on an article , grant funds are typically used to finance the investigation of a business theme, offer working capital for starting up a business or other purpose. Additionally, these funds can be utilized to supplement existing funds.

Grant reviewers look for the design and illustrations, target page, clarity and simplicity, potential problems and alternate solutions, and research project timeline in your proposal.

Therefore, we highly recommend that you follow the aforementioned tips in this article when you write your cover letter for your grant proposal. Your document needs to convince your potential funders that your project objectives are specific, measurable, attainable, realistic and time oriented (SMART), that your proposal’s logic model demonstrates a clear and effective process, that your project design addresses the needs of your target group, and many more significant aspects. To help you in writing your grant proposal letter writing , you can click and download our templates here!

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Cover Letter For Grant Proposal: Sample And Tips

If you are writing a grant proposal, composing the proposal itself will take most of your time and effort. That is as it should be. However, you shouldn’t write off the importance of the accompanying cover letter altogether either. This is an important document that serves as an introduction and contributes to the overall quality and persuasion of your grant application.

We assume your cause is worthwhile and that you have already slayed most of your proposal writing. So here we are focusing on your cover letter for the grant proposal. Keep reading for a great sample letter, then we have some great tips for composing your own.

Grant Proposal Cover Letter Sample in .docx Format

Download example (Word version)

Cover Letter Example For Grant Proposal – Text Format

Dear Dr. James,

My name is Lydia Ninja, and I am the director of the Urban Opportunities Fund (UOF). We respectfully request a grant in the amount of $15,000 in support of our Green Entrepreneur project.

Our organization serves neighborhoods in the North City corridor. Currently, our programs directly impact more than 100,000 residents. We also provide additional support services to other non-profits in the area.

Our goal is to create financial independence and economic sovereignty in North City, where services and opportunities are often limited. We also work hard to ensure that all initiatives improve the quality of life for all citizens, even those who are not directly involved with UOF. To that end, we have launched the Green Entrepreneur Project.

As you know, healthy economic development in a depressed area must include:

Local Ownership
Products And Services to Benefit Residents
A Commitment to Community Improvement From Stakeholders

The Green Entrepreneur Project is a pilot initiative with the goal of mentoring, training, and providing seed funding to entrepreneurs who are interested in launching ‘green’ businesses. These include ecological restoration firms, native landscaping companies, green consumer products, storm and wastewater management, urban gardening, etc.

We are excited to launch this program. Our belief is that it will create economic opportunities while improving biodiversity, air quality, and water quality. We also believe that it will serve as a test of interest for future green initiatives.

If successful, future funding will be provided by money released by other programs that are set to expire in 2023. We plan to begin accepting applications for admission into our program immediately after receiving funding.

Thank you for your consideration. We would like to set up a meeting in the next 30 days to discuss any further details. If you are interested, we would love to invite you to visit our facility as well.

Respectfully,

Lydia Ninja

Grant Proposal Cover Letter Tips

Now, check out some great tips to help you pitch your organization and get funding for your research initiative.

Verify That You Need a Cover Letter

As a general rule, applications for federal grants don’t require cover letters. If that’s the case, you should skip this step. You won’t improve your chances by filling one. Thus, it is best to only include the required documents. For state, local, or corporate grants, review the application requirements. Then, follow those to the letter.

Your Cover Letter Will Probably be Long

There’s a lot of information to include in your cover letter. You are introducing your organization, providing details about your project, and giving a basic explanation of how the funding will be used. You don’t need to go into every detail. That’s what the proposal is for. However, you shouldn’t expect the letter to be less than three paragraphs, either.

Our advice, skip the short cover letter format and go for a slightly longer letter — up to two pages is alright in this case.

Show Who You Serve

Corporations and government agencies both want to be assured that their funds serve a diverse demographic and that services are offered to those who truly need it. Because of this, your letter should include a description of the community you plan to cater to during your project.

Be Specific

In the opening of your letter, be sure to include your full name, the formal name of your organization, the amount of money you are seeking, and the initiative you want to be funded. Next, detail what your project will specifically do, and the benefits the community served will gain.

Don’t Be Redundant

Even though your cover letter requires a lot of details, it should be entirely its own document. Remember that you are essentially summarizing your request, and introducing your organization. You won’t help make your case by simply repeating the points in your proposal or reciting your entire academic career . Keep in mind that this is your opportunity to make an emotional connection between your project, and the group that could help you with funding it.

Final Tip: Professionalism is Key

Your proposal letter must be easy to read, attractive, and professional. The folks who read these, and determine if your package will make it for further consideration, are often quite critical. Thus, make sure you get everything right!

Choose a great cover letter template, make sure your writing is flawless, and have a friend read over it for clarity and sincerity. Then, you should be ready to submit your proposal.

Other Cover Letter Samples

Cover letter for elementary teacher (+writing tips), persuasive and professional attorney cover letter example, clever cover letter for camp counselor, cover letter for library assistant: example and tips.

A huge collection of cover letters created by a ninja team of writers and career advisors. Learn how to write, style and file cover letters that employers actually enjoy reading.

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Grant Proposal Cover Letter As The Main Document of The Grant Application

By: Henrique Bertulino

Use a motivation letter for a grant to show the uniqueness of your idea to the future funder. Take enough time to prepare it, following some rules, and studying good samples.

Read a Request For Proposal for a Contract Bid

Personal information, executive summary, statement of need, typical mistakes, plan of evaluation, budget information, write it in short and essentially, when it is better to write a cover letter, mandatory items of the cover letter, the style of your cover letter, what should be the length of the cover letter, a sample of the cover letter will help you, where else you may need a cover letter, typical mistakes in the cover letter, make your cover letter different from others.

It is necessary to study the mission and goals of the organization that provides it. Understanding the aims of financial donors should suggest the primary vector of the motivation letter.

"Why do you think you should get a grant?" is the central question you need to answer in your letter. It is essential to formulate your thoughts in such a way as to answer the implicit question.

You need to find and reflect on the "knot" that connects your aspirations to the grant's opportunities. In this type of letter, the focus should be on problem-solving, facilitated by obtaining funding.

But these are general rules for writing a letter. Next, we will consider in detail all the writing tips for drawing up this document.

To present your project at all, you will need to go through a complex bidding process. At this stage, we advise you to focus on some key concepts.

Do you know what RFP is? And do you think you can read it effectively? If not, then you are in the right place.

Let's start with what it is. It means Request for Proposal (or Request for Quote - RFQ).

This concept is as follows: it is an application for the provision of a service or the creation of a project designed by the customer for the competition. It reflects the customer's goals, the criteria for bidders, and some other important indicators.

Are you convinced that you will meet all the requirements of the agency that offers the contract? In this case, it is essential to quickly and efficiently read the technical information you need. To qualify for a deal, pay attention to the following sections of your RFP package:

Financial component. The first thing you should pay attention to is the question of price. It is essential to determine whether the company has set a minimum threshold for the cost of providing its services. Can you work within the allowable value of the contract? Analyze whether the RFP's financial component is suitable for both parties and do not spend too much time reading the rest of the document.
The expected result of cooperation. Do the company's expectations meet the results of your work? You need to soberly assess your capabilities so that it does not become a problem in the future. Here the critical points are the frequency of obligations, the number, and the type of work performed.
Duration of the contract. Some companies do not set time limits for project implementation, while others set specific deadlines. The RFP may specify a precise number of weekly, monthly hours required to implement the project. So it is worth paying particular attention to this.
Special conditions. Examine the whole document in detail - are there any special conditions for concluding a contract? If you want to provide a quick response to RFP and avoid further misunderstandings, read each word and make sure that there are no unique aspects that the contract partner can then address.
Adaptation to evaluation methods. To increase your chances of winning a grant application, make sure your response to RFP is consistent with the methods used to evaluate responses. These criteria can be found in the requests to participate in the competition. Rest assured, companies will not consider responses that ignore design and content requirements.

Parts of Good Grant Proposal Cover Letter

Grant proposal cover letter is a short (2-3 paragraphs) statement signed by your organization's director. The letter briefly describes the grant application's essence, the importance, and the significance of the proposed project. The message must reflect the support and approval of the project by the administration and is signed by the institution's head, or by another official, for example, the executive director.

There are essential elements of the letter, without which it will not be successful.

In the introductory part of your grant application, you describe your organization as a potential grant applicant. Please enter the name of the organization and briefly state its mission. The quality of the project is not the only important point when making a financing decision. Typically, applications are funded based on the reputation of the applicant organization as well. In the introduction, you justify your reliability and explain why your grant application deserves support.

If you are writing a cover letter for a CV or resume, look for good personal statement examples - these are the ones to include at the beginning of the letter.

Fund experts, first of all, pay attention to the formulation of the goals. Therefore, make them short. Remember the three main rules: the goal must be achievable, measurable, and limited in time. And since you are applying for a grant, it is also in the interests of the foundation.

When preparing the executive summary, keep in mind that the expert will read it entirely and carefully. The annotation should contain brief comprehensive information about the project, its ideas, and research methods. This information should be sufficient and necessary for the expert to form a picture of the problem's essence being solved on its basis. Do not use professional slang in your description; do not use common jargon. Try to write in the potential sponsor's language, using the same expressions and terms that appear in the competition announcement. Do not forget that an expert is a busy person, and if at the first moment of acquaintance with the topic, he does not have an interest in work, he will never arise.

Make sure you write down the following points here:

The action plan you propose is in the interests of the donor.
Your project is necessary, and its implementation is crucial for your community
You have experience implementing similar ideas.

Remember also to specify the following items:

Project success forecasts;
How do you estimate the value of your offer;
What impact will your program have;
Specifics in determining the needs of the project.

Express your thoughts informatively but in a concise form.

Justify a list of all the needs that must be satisfied for the successful implementation of the project. It is then only, concisely, and convincingly, in 25-30 words, to convey this to the sponsor. Do not get carried away by listing difficulties and problems. Highlight only the main problem that you can solve with funding. Those reading the grant application should get the impression that you know exactly how to overcome all the difficulties. Only several specific things are missing for this.

Goals And Objectives

The goals and objectives of the project are the main sections of the grant application. One of the most common mistakes is mixing up project goals and objectives. Goals are strategic guidelines, and objectives are tactics to achieve a goal. In other words, what results you want to get at the output, and what steps you need to take for this. In doing so, always correlate goals and objectives. For example, it is not entirely appropriate to announce the possibility of solving global problems with a small amount of funding and a low level of performers' qualifications.

Achievement of specific results should be linked to the work schedule. It is impossible to achieve high results quickly, and, conversely, an unreasonably long time will correspond to low performance. Draw a sample of the result you can achieve.

Be sure to indicate your project's beneficiaries: those whose needs the implementation is aimed at the meeting. You or your organization should not assume this role. Satisfying the needs of those people and organizations whose interests are in the focus of your organization's activities is what your project should be aimed at. And indicate your needs for the implementation of the project from their point of view. Demonstrate that the project or area of activity with which it is associated is also in the sponsor's interests. If you cannot clearly define the category of beneficiaries and measure an idea's results, then it won't be easy to believe in the likelihood of its funding.

inconsistency of the project goal with the goals and main activities of the applicant institution (or grantor);
unclear wording;
the set of tasks specified in the project does not correspond to the main goal of the project;
unrealistic goals or tasks that cannot be realized within the framework of this project.

Methods And Strategies

So, in the previous sections, you caught the attention of a potential donor. Now you can dive into the details of your offer. How are you going to implement the project? This is the question you need to answer in this section.

This part contains a sample of the activities or events that need to be carried out to obtain the desired results with grant funds. It should clarify two main points:

strategy for achieving the desired results;
explanation of the choice of this particular strategy.

It should be noted that the latter's coverage requires a study of the experience of projects similar to the layout, which is being prepared by the applicant institution. Thus, this section justifies the choice of methods for implementing the program, what should be done, and by whom, what time frame and in what sequence, what resources will be used. At the same time, your approach to solving the problem should look attractive to the donor. It would help if you remembered that grants finance not the problem itself, but its solution. And not as a whole, but for a specific chain of events, activities envisaged by the project.

experts do not understand what will be done, who, when, how and in what sequence will perform actions, what resources will be used;
there is no logical connection of the chain: problem - goal - task - method;
the proposed set of measures cannot be completed within a certain period and within the project's total cost.

A mechanism for assessing the program results will indicate that the applicant institution is professional and responsible for its implementation. The preparation of this section requires an assessment of the degree of overall performance. This will allow you to understand how much you will achieve your goals (evaluation of results). You will also need an evaluation mechanism to obtain data on the project's progress and its possible adjustments in the course of implementation (evaluation of the progress or individual stages of the project).

The overall success of a layout has several dimensions. But the main thing is economic efficiency and effectiveness. Economy efficiency is measured by comparing costs and products and results. Effectiveness is measured by the level of what the planned project results have been achieved, how stable they are, and how they affect the target audience (group).

Perhaps this is one of the most critical sections of the project. The grantor's experts treat its content with the utmost rigor. First of all, they pay attention to:

total project cost;
funds requested;
the contribution of the organization itself to the costs of its implementation (if provided by the competitive conditions);
attracted funds from other sponsors, etc.

It should be noted that donors may have different requirements for project budgeting. Therefore, you should first carefully examine the needs of the donor. The experts of the grantor usually review the budget according to several parameters, in particular:

compliance with the competitive requirements;
correspondence of the indicated amounts of expenses for various types of work to the real state of affairs and prices at the time of submission;
the degree of financial participation of the grant applicant concerning the requested amount (the amount of its contribution);
the ratio of administrative costs and direct costs of project implementation, etc.

Sometimes donors set limits for a grant, indicating the maximum or minimum amount that may be. The applicant institution must adjust its project scope and the scope of the specified amount's tasks. Typically, the project's budget consists of three main parts: salaries, main and indirect costs.

Organizational Background

At the last stage of the presentation, acquaint the donor with your organization a little deeper. Tell them about the development of your company. Where did you start, and what success have you already achieved? Here it is vital to show the progress of work. Describe the mission of your company. Uniqueness will be a critical factor in choosing a grantor between the two companies. Be sure to add the following information to this section:

A brief digression into the history of the founding of the company;
A list of previous achievements of your organization;
A short story about managers and the best employees;
A detailed description of people and activities that will be involved in the project.

At this stage, the grantor is already interested in your proposal. So get him on your side once and for all, convincing him that your company is a powerful team of results-oriented professionals.

The grant proposal cover letter contains a summary of the main essence of the project.

As a rule, most granting experts read the cover letter first and, if it makes a good impression on them, further study the grant application. Based on this practice, this document should be as clear, specific, and expressive as possible.

Experts recommend preparing the annotation last when all other sections of the

project proposals have been written. This will allow you to characterize your program as clearly as possible.

The grant proposal cover letter should inform the potential donor:

about the institution directing the project and its executor in case of receiving a grant;
about the problem requiring a solution (what the funds will be spent on);
the term of the project and the territory on which it will be implemented;
goals and objectives of the project (final result);
methods and resources of the project;
the cost of the project, the applicant institution's contribution (if any), and the amount requested from the donor.

Be concise, do not repeat what has already been said in the proposal, and quickly explain the matter's essence.

Be consistent. Duplicate the date on the grant application in the grant proposal cover letter - they must match.
Find out complete and accurate information about a potential source of funding. At the top of the letter, indicate the foundation or contact person, exact address, city, and state. Don't forget the donor's zip code.
Your cover letter should be addressed to a real person. So show the appropriate respect. Find out who in the company is responsible for reviewing grant applications, specifying the name and position. In your address, use the word "Dear," adding the last name of the person.
Try to state your proposal in three paragraphs. Present yourself and your organization in the introduction, and indicate what help you need and why. Then point out the importance of what you do. In the body of the letter, briefly describe the purpose and mission of your project. Finally, emphasize the need of your community to implement the proposed program.
End the text with the words "Sincerely." Do not forget to sign the letter to the executive director and board president. In addition to the director's last name, provide the person's contact details who will answer all questions.
Write the word "Enclosure" at the bottom of the paper.

All your text should fit on one page. A maximum of four paragraphs will be enough for a brief presentation of your project in the grant proposal cover letter.

To get an idea of the grant proposal cover letter, we advise you to look for good examples of ready-made letters or read our template .

But we want to warn you that you may have difficulty finding real cover letters because such information is not for public access.

After you've put together a great resume in hopes of getting your dream job, be sure to consider writing a resume cover letter. A competent cover letter reveals your best qualities, grabs the attention of a potential employer, and shows your interest in the job.
It directly depends on how well the cover letter for the CV is drawn up whether you will be invited for an interview or not.
If you plan to devote time to studying at the university, but you do not have the financial opportunity to get a decent education, a scholarship essay for students is something you cannot do without.
It's too long. Remember how you were forced to write a small essay? So your cover letter should be even smaller.
It's too formal. There is no need to "I am in a hurry to notify you," "with great respect and reverence." Imagine that the same person will read it. And such a letter looks very unnatural. Free yourself a little from this "formal" box;
Excessive emphasis on certain aspects of the project to the detriment of the rest;
Failure to provide any critical details that help experts understand the value of this particular project;
Inconsistency of the profile of the applicant institution with the priorities of the grant competition.
You leave out the details. Explore the full length and breadth of the company's activities. Tell what values are close to you. Show your "deep" approach, not emotion. It's always impressive.
Too many numbers and information about the wrong. Don't go overboard with the presentation of the entire project. To do this, you have many other sections of the presentation package.

A cover letter serves to convince the grantor of the importance and attractiveness of your project. In this section, you can concisely present the project and encourage the donor to prefer it. From what it says, experts should understand exactly what you want.

We think you understand that the donor will choose from thousands of exciting proposals. A cover letter may be your only chance to stand out from the crowd. To do this, find your uniqueness. Convince the grantor that only your company can correctly implement the plan. Emphasize your strengths so that the donor has no doubts about your competence.

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How to Write a Grant Proposal for Your Nonprofit Organization + Template & Examples

In order to get funding for your nonprofit corporation, you may find yourself writing a grant proposal to secure nonprofit grants . A great proposal can make all the difference in whether or not your nonprofit receives the money it needs. In this article, we’ll outline what should be included in your grant proposal and we’ll give you a sample template with an example of how to be successful in your proposal.

What Is a Grant Proposal?

A grant proposal is a document that requests funding from a government agency or private foundation. The proposal outlines the nonprofit’s mission and goals, as well as how the funding will be used. A grant is similar to a business plan; the key difference is that a business plan is typically presented to a private party who will fund your organization in return for debt or equity. If creating a business plan, we suggest using an AI business plan generator or a business plan builder . If creating a grant, use the nonprofit grant proposal template below.

What Should Be Included In Your Grant Proposal?

There are several key elements that should be included in your grant proposal:

-Cover Letter/Letter Of Intent: This is a letter that introduces your nonprofit and outlines its mission. It should also explain why you are requesting funding and how the money will be used.

-Executive Summary: This is a brief overview of your nonprofit and what it does. It should include information on your target population, as well as the goals of your nonprofit and how the funding will be used.

-Needs Statement: This is a statement that outlines the problems your nonprofit is trying to solve. It should include data and statistics to back up your claims.

-Program Description: This is a description of the programs and services your nonprofit offers. It should include information on who the programs serve, as well as how they are operated.

-Budget: This is a detailed budget of how the funding will be used. It should include information on salaries, overhead costs, and any other expenses.

-Evaluation Plan: This is a plan for the evaluation process that determines the success of your nonprofit programs. It should include information regarding who will be responsible for conducting the evaluation, as well as how often it will be conducted.

-References: This is a list of references that can attest to the successful work or services offered by the nonprofit organization. References can be provided by individuals, businesses, or other organizations.

-Proof Of 501(c)3 Status: Some organizations may require proof that your nonprofit is a 501(c)3 organization. The designation as a “501(c)3” nonprofit organization certifies the exemption of federal taxes for your nonprofit.

Step By Step Process of Writing a Grant Proposal

Now that you know what should be included in your proposal, it’s time to start writing. Follow these steps to ensure that your proposal is well-written and accurate:

Identify The Problem/Program That Needs Funding

The first step in writing your proposal is to identify the problem or program that needs funding. What are you trying to solve with this grant money? Be specific and use data and statistics to back up your claims.

Research Grant Options

Before you start writing your proposal, it’s important to do your research. You should have a good understanding of the organization you are applying to and what their requirements are. Additionally, you should be familiar with the grant process and what is required of you.

Gather the Required Documents

Once you have a good understanding of the grant process, it’s time to start gathering the required documents. This will vary depending on the organization you are applying to, but may include things like your nonprofit’s 501(c)3 status, financial statements, and program evaluations.

Write a Cover Letter/Letter of Intent

The cover letter or letter of intent is your nonprofit’s introduction. In this letter, you will want to explain the mission and goals of your nonprofit organization. You should also explain why you are requesting funding and how the money will be used.

Write the Rest of the Grant Proposal

Now it’s time to start writing the rest of your proposal. Begin with an executive summary that outlines your nonprofit and what it does. Then, include a needs statement that outlines the problems you are trying to solve, followed by a program description that outlines the programs and services you offer. Next, include a detailed budget of how the funding will be used. Finally, include an evaluation plan of how you will evaluate the success of your nonprofit’s programs.

Proofread and Edit Your Proposal

Once you have finished writing your proposal, it’s time to proofread and edit it. Make sure that there are no errors and that all of the required information is included. Additionally, you may want to have someone else read it over to make sure that it is clear and concise.

Finalize and Submit

After you have proofread and edited your proposal, it’s time to submit it. Follow the instructions of the organization you are applying to and submit your proposal by the deadline.

After you have submitted your proposal, it’s important to follow up. This shows that you are interested in the grant and that you are committed to the process. Additionally, it gives you an opportunity to clarify any questions or concerns that the organization may have.

Grant Proposal Template & Example

If you need some help getting started, you can use the following template as a guide. Keep in mind that this is just a general outline and you will need to tailor it to the specific organization you are applying to.

Name of Organization:

Phone Number:

Contact Name:

We are pleased to submit our grant proposal for your consideration. Our organization, (name of organization), is a non-profit (or for-profit) corporation that is dedicated to (mission statement). We are requesting funding in the amount of $ (requested amount) for our programs and services.

The money we receive from this grant will be used to fund our (program name) program. This program provides (services offered). Last year, we served a total of (number of clients served). We are expecting to serve an increased number of (clients/patients/students, etc.) this year.

Our program is unique because (explain what makes your program special or different from others). We have been in operation for (length of time) and our track record shows that we are successful at (outcomes achieved).

Our organization is run by a board of directors who are committed to our mission. We have a staff of qualified professionals who are experienced in working with (population served). Our programs are accredited by (name of accrediting body, if applicable).

Attached to this proposal, you will find our non-profit exemption status, financial statements, program evaluations, and other supporting materials. If you have any questions, please do not hesitate to contact us. We thank you for your time and consideration.

(Your name)

(Your title)

COMMENTS

Grant Application
That is why we provide you with a few guidelines to help you write a winning grant application or proposal. See them below: How to Write a Winning Grant Application #1: Write a Meaningful Cover Letter. Normally, cover letters for grant proposals are written last. This is so that you can help summarize your grant application much easier.
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As a grant manager, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include: Grant Writing: Grant managers need to have excellent grant writing skills to effectively communicate their organization's needs, goals, and strategies to potential funders. Highlight your experience ...
Cover Letters
Creating Your Cover Letter. Here's how to create and format your cover letter: Start with the title and a brief description of your application. Use the PHS 398 Cover Letter File in the grant application—don't confuse it with the mandatory PHS 398 Cover Page Supplement form. Follow the format NIH gives you in the SF 424 Form Instructions ...
FREE 7+ Grant Proposal Cover Letter Samples in PDF
Sample Grant Proposal Cover Letter Template. co-case.org. Details. File Format. PDF; Size: 198 KB. Download. Tips For Writing a Cover Letter For a Grant Proposal. Writing a compelling cover letter for your grant proposal is a critical step in securing funding for your project. Here are eight tips to help you craft an effective cover letter:
Cover Letter For Grant Proposal: Sample And Tips
Cover Letter Example For Grant Proposal - Text Format. Dear Dr. James, My name is Lydia Ninja, and I am the director of the Urban Opportunities Fund (UOF). We respectfully request a grant in the amount of $15,000 in support of our Green Entrepreneur project. Our organization serves neighborhoods in the North City corridor.
Grant Proposal Cover Letter: How to Make The Project a Winner
Duplicate the date on the grant application in the grant proposal cover letter - they must match. Find out complete and accurate information about a potential source of funding. At the top of the letter, indicate the foundation or contact person, exact address, city, and state. Don't forget the donor's zip code.
Four common grant proposal documents (free samples included)
Cover letters. This is the most important part of your grant proposal: the cover letter. Think of a cover letter as a compelling introduction to the contents of your full proposal. It's your first chance to connect your project with the funder's philanthropic mission. At minimum, your cover letter should include: An introduction to your ...
Grant Proposal For Your Nonprofit + Template & Examples
Once you have a good understanding of the grant process, it's time to start gathering the required documents. This will vary depending on the organization you are applying to, but may include things like your nonprofit's 501(c)3 status, financial statements, and program evaluations. Write a Cover Letter/Letter of Intent