application letter for space rental

Sample Letter Format

4+ Sample Proposal Letter To Rent A Space Templates

In today’s dynamic business landscape, finding the perfect location for your venture can make all the difference between success and mediocrity. A well-situated space can not only attract customers and clients but also inspire creativity and enhance productivity. In this article, we delve into the art of crafting a compelling proposal letter to rent a space, a critical step in securing the ideal location for your business.

We will explore the essential components of a persuasive proposal, tips for tailoring your letter to your prospective landlord, and valuable insights on how to navigate the rental market effectively. Whether you are a budding entrepreneur or an established business seeking to expand, our comprehensive guide to creating an impactful proposal letter is here to help you secure that perfect space and elevate your business to new heights.

Subject: Proposal for Renting Space at [Property Address]

Dear [Landlord’s Name],

I hope this letter finds you in good health and high spirits. My name is [Your Name], and I am the owner of [Your Business Name], a [type of business, e.g., boutique, cafe, etc.]. We are currently seeking an ideal location to expand our operations, and we believe that your property at [Property Address] perfectly matches our requirements.

Our business, established in [Year], has garnered a loyal customer base and consistently demonstrated steady growth. We pride ourselves on offering exceptional [product/service] and creating a unique experience for our clientele. With your property’s desirable location, ample parking, and proximity to other popular establishments, we are confident that this partnership would be mutually beneficial.

We propose a [length of lease, e.g., 3-year] lease agreement, commencing on [start date], with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to discussing rent escalations and other lease terms to arrive at a mutually agreeable arrangement.

To ensure that our business will be a seamless fit for your property, we have attached our business plan, financial statements, and proof of insurance. We would appreciate the opportunity to meet with you to discuss our proposal further and address any questions or concerns you may have.

Thank you for considering our proposal. We look forward to fostering a successful and long-lasting relationship with you. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a meeting at your earliest convenience.

[Your Name]

[Your Business Name]

Subject: Request for Renting Space at [Property Address] for [Your Business Name]

I hope this message reaches you well. I am writing to express my interest in renting the commercial space located at [Property Address] for my business, [Your Business Name]. We specialize in [type of business], and we have been serving the community since [Year].

Your property has caught our attention due to its prime location, size, and accessibility. We believe that it offers the perfect opportunity for our business to grow and thrive, reaching a larger audience and contributing to the vibrant atmosphere in the neighborhood.

In this regard, I would like to propose a [length of lease, e.g., 5-year] lease agreement starting from [start date] with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to discussing rent escalations and other lease terms to ensure that both parties are satisfied with the arrangement.

Enclosed with this letter, please find our business plan, financial statements, and references to give you a comprehensive understanding of our business and its potential for success at your property. We would appreciate the opportunity to discuss our proposal in person and address any concerns or questions you may have.

Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] to arrange a meeting at a time that suits you best.

Thank you for considering our proposal, and we look forward to building a strong and fruitful relationship with you.

Warm regards,

Subject: Proposal to Lease Commercial Space at [Property Address] for [Your Business Name]

I trust this letter finds you well. My name is [Your Name], and I am the founder of [Your Business Name], a thriving [type of business] in the local community. We have recently been exploring options to expand our operations and are excited to have discovered your property at [Property Address].

The strategic location, appealing design, and well-maintained facilities make your property an ideal choice for our business. We believe that establishing our presence at this location would not only benefit our growth but also contribute positively to the surrounding community.

With this in mind, we would like to propose a [length of lease, e.g., 2-year] lease agreement, beginning on [start date], with a monthly rent of $[amount] and a security deposit of $[amount]. We are open to negotiating rent escalations and other lease terms to reach a mutually beneficial agreement.

To provide you with a clear understanding of our business and its potential for success in your property, we have enclosed our business plan, financial statements, and relevant references. We would be grateful for the opportunity to discuss our proposal in detail and address any questions or concerns you may have.

Please feel free to contact me at [Your Phone Number] or [Your Email Address] to schedule a meeting at your convenience.

Thank you for your consideration, and we eagerly anticipate the possibility of cultivating a prosperous and long-lasting partnership with you.

Kind regards,

Written by TeamSampleLetter

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Sample Proposal Letter format for Renting Space

[These are sample Proposal Letter for Renting Space or rent property. You can also follow these formats as a Letter of intent to occupy space for a shop or office. You can modify these formats as your requirement.]

Date…

Authority name…

Job Designation…

Company name…

Company Address…

Sub: Letter for Renting Space

Dear Sir/ Madam,

I am writing to you because I know that you have some free space at one of your locations. (News source, newspaper, billboard etc).  I would like to rent out that space if that is what you are planning. (Purpose of rent, personal room, office room/restaurant etc). I need the extra space for storing the things that I don’t use anymore but I can’t get rid of them. This is because my business partner is moving in with me so I have to move some of my things to make space for his things.

I would really appreciate it if you could let me rent it out I will pay monthly with a month in advance. This would save me the trouble of having to sell my things as they have sentimental value.

Kind regards,

Your name…

Contact no. and signature…

Another format,

Sub: Rental proposal letter

I am writing this letter to inform you about my interest in renting your shop in (Shopping complex name, shop name, and number) on (Area name and address).

I own a garment accessories business (Business type) and already have several shops throughout the city. Your shop on (Address and area name) came into my notice a few days ago and renting it sounded a profitable affair for my business as it will help me in an expansion.

Your shop provides an ideal space for setting up a garment store (Business type) as it has adequate space which is quite essential because we have a lot of walk-in customers. Once you approve our rental proposal, I am planning to buy the furniture according to space itself. However, I guarantee no damage or harm to your property during this installation.

As I am quite aware of the market trend nowadays, I would like to offer a rental lease of (Amount of money) per annum. I would also like to bring to your notice some of the repair work that your shop requires. However, if we do it on our own cost then we would be keen to ask for a rent-free period. The complete proposal is herewith enclosed with the letter.

If the proposal suits you, kindly call me at (Contact info) so that we can set up a meeting and discuss things further.

Company/Institute name…

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Proposal Letter for Renting Space

Sample of an intent letter for renting a place. Offer letter for rent of property. Letter of intent to occupy space. Sample letter to rent a shop. Request for office space sample letter. Letter for giving property on rent. Lease proposal letter of intent. Format of offer letter for premises on rent.

Letter for Renting Space

Dear Sir/ Madam,

I am writing to you because I know that you have some free space at one of your locations. I would like to rent out that space if that is what you are planning. I need the extra space for storing my things that I don’t use anymore but I can’t get rid of them. This is because my girlfriend is moving in with me so I have to move some of my things to make space for her things.

I would really appreciate it if you could let me rent it out I will pay monthly with a month in advance. This would save me the trouble of having to sell my things as they have sentimental value.

Kind regards,

Mr. Jonathan Clark

Request Letter for Space for Car Wash in Mall

To whom it may concern.

I am writing to you to get your permission to rent out one corner of your car park in your mall, this is because your mall creates bigger opportunity for more customers for my car washing business. This is because you don’t have the opportunity for customers to get their car washed at your mall at the present time.

If you give me the space that I need it will give you the opportunity to make more profit as I will rent out the space plus give you some commission. Please consider this, and I really look forward to hearing back from you.

Yours sincerely,

Request Letter for Space of Car Wash

I am writing this letter to you from Seychelles Car wash Company, I want to ask for permission from you, that I want to open a space for car wash in your mall, as this is one of very famous mall, so I want to open my car wash outlet in it too. So it is a request that please allot me some space for it. It would be a great source of pleasure for me.

Hoping for a positive response

Thanks, CEO Seychelles Car wash Company

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Sample Letter to Request Rental Space

In this article, I’ll share a step-by-step guide on how to write a compelling rental request letter, complete with a template to get you started.

Key Takeaways

• Start with a Strong Introduction : Clearly introduce yourself and state the purpose of your letter right at the beginning.
• Specify the Space and Terms : Detail the space you are interested in and any specific terms (like lease duration and price range) that are important to you.
• Highlight Your Reliability : Include references or past rental experiences to boost your credibility.
• Be Persuasive but Polite : Maintain a professional tone while persuasively presenting your case.
• Include Necessary Attachments : Always attach any required documents or additional information that could support your application.
• End with a Call to Action : Politely urge the recipient to take your request into consideration and suggest a meeting or follow-up call.

Step-by-Step Guide to Writing Your Letter

1. gather information.

Before you start writing, gather all necessary information about the rental property. Know the specifics like the exact location, size, and any amenities included. Also, understand the terms of the lease you’re looking for, including duration and budget.

2. Start with a Professional Salutation

Always address the letter to a specific person if possible. If you can’t find a name, “Dear [Property Manager/Owner’s Title]” works as a respectful alternative.

3. Introduce Yourself and State Your Purpose

Begin by introducing yourself. Mention your background briefly—especially aspects relevant to your rental request. For example:

“As an established graphic designer with a steadily growing client base, I am seeking a larger and more centrally located studio space.”

Trending Now: Find Out Why!

State clearly why you are writing:

“I am writing to express my interest in leasing the commercial space located at [Address], as advertised.”

4. Specify Your Interest and Terms

Detail the space and the terms you are interested in. This makes your intentions clear and helps the property manager assess your request quickly:

“I am particularly interested in a multi-year lease for the 500-square-foot space on the second floor, ideally within a price range of $X to $Y.”

5. Highlight Your Reliability and Qualifications

This is where you reassure the landlord of your reliability. Mention any relevant professional achievements, financial stability, or previous positive leasing experiences:

“In my previous rental at [Location], I consistently met all lease obligations, including timely payments and property upkeep, for over three years.”

6. Be Persuasive but Polite

Express why this specific space suits your needs and how you plan to use it responsibly:

“The layout and location of [Address] are perfect for hosting client meetings and creative workshops, which are integral to my business. I am committed to maintaining the property in top condition as it serves not only as my workspace but also as a reflection of my professional brand.”

7. Attach Necessary Documents

Mention and attach any necessary supporting documents. This could be your business plan, reference letters, or financial statements:

“Attached, you will find my business plan, along with letters of reference from previous landlords and a financial statement to confirm my business’s stability.”

8. Conclude with a Call to Action

End your letter by thanking the recipient for considering your request and suggest the next steps:

“Thank you for considering my application. I am eager to discuss this exciting opportunity further and am available for a meeting at your earliest convenience. Please feel free to contact me directly at [Your Contact Information].”

9. Sign Off Professionally

Close with a professional sign-off such as “Sincerely” or “Best Regards,” followed by your name and contact information.

10. Proofread Your Letter

Before sending, thoroughly proofread your letter to correct any spelling or grammatical errors. A well-written, error-free letter makes a professional impression.

Real-Life Example

In one memorable instance, I applied for a space that had many interested parties. By specifically addressing how the space’s layout would benefit my workflow and attaching a detailed business plan, I was able to secure the lease despite the competition.

Letter to Request Rental Space Template

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Landlord’s or Property Manager’s Name] [Property Management Company, if applicable] [Address] [City, State, Zip Code]

Dear [Landlord’s or Property Manager’s Name],

I hope this letter finds you well. My name is [Your Name], and I am [describe your profession or business briefly, e.g., ‘a local entrepreneur specializing in boutique retail’]. I am writing to express my interest in leasing the commercial space located at [Property Address], which I understand is currently available.

I have been actively searching for a space that aligns with the needs of my business, and your property at [Property Address] perfectly matches my requirements. The size, location, and layout are ideal for [mention specific business needs, e.g., ‘hosting art workshops, displaying art pieces, and conducting day-to-day sales activities’].

I am interested in discussing a [mention lease term, e.g., ‘two-year lease’], with a preference for starting the lease [mention preferred start date or timeframe]. I believe that my business would not only thrive in such an environment but also contribute positively to the local community and neighboring businesses.

To give you a better understanding of my business background and financial stability, I have attached [mention any documents you are including, such as a business plan, references from previous landlords, financial statements, etc.]. These documents illustrate my commitment to maintaining a professional and successful business operation.

I am keen to discuss this leasing opportunity with you further and explore how we can move forward. I am available for a meeting at your earliest convenience and can be reached directly at [Your Phone Number] or [Your Email Address]. Thank you for considering my application. I look forward to the possibility of working together and contributing to the vibrant community at [Property Location].

Thank you for your time and consideration.

Warm regards,

[Your Signature (if sending a hard copy)] [Your Printed Name]

Frequently Asked Questions (FAQs)

Q: how do i determine the appropriate length for a rental request letter.

Answer : In my experience, keeping a rental request letter to one page is ideal. It’s long enough to include all necessary details but concise enough to respect the reader’s time.

Q: What should I include in my rental request letter to make it stand out?

Answer : From what I’ve learned, personalizing the letter by specifically addressing how the rental space suits your unique needs and including a brief outline of your stability and reliability as a tenant can make your letter more compelling.

Q: Is it necessary to include financial information in a rental request letter?

Answer : Yes, including financial information, such as proof of income or a business financial statement, has always helped me establish credibility and assure the landlord of my capacity to meet lease obligations.

Q: How can I effectively follow up on my rental request letter?

Answer : I’ve found that a polite follow-up call or email about a week after sending the letter strikes a balance between showing my keen interest and giving the landlord or manager enough time to consider my proposal.

Q: What tone should I use when writing a letter to request rental space?

Answer : Based on my experience, maintaining a professional and courteous tone throughout the letter is crucial. It reflects well on your business and establishes a positive tone for future interactions.

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Business, Investments, and Personal Finance

How To Write A Business Letter Of Intent To Rent Or Lease A Space

• General Information

Updated: May 20, 2020

If you’re interested in putting up a business inside a mall, the first thing that the mall administration will ask from you is to submit a business Letter of Intent (LOI) .

A Letter of Intent is not a document we often see. That’s why most entrepreneurs don’t know what to write inside it.

Some might also ask, how should it be written? Or, is there a correct template or layout for making a Business Letter of Intent?

What is a Letter of Intent?

Before I give you the answer to these questions, let me first share with you what a Letter of Intent is according to Wikipedia. They have the simplest definition that I found online.

“A Letter of Intent or LOI is a document outlining an agreement between two or more parties before the agreement is finalized.

The concept is similar to the so-called heads of agreement. Such agreements may be Asset Purchase Agreements, Share Purchase Agreements, Joint-Venture Agreements, and overall all Agreements which aim at closing a financially large deal.”

That really sounds so formal, don’t you think? However, there’s really no reason for you to be afraid of getting your LOI wrong.

Although it does usually resemble a contract, it is most of the time, non-binding . This letter is often just issued to initiate a formal business transaction.

What’s inside a Letter of Intent?

For renting or leasing a space inside a mall or other commercial space, a Letter of Intent would contain the following information:

• A statement saying your intent to lease a space inside the mall.
• A description of your business including it’s basic concept, the business model it follows and a brief background and history.
• A list of your products and services which should include pricing , merchandise packaging design and a description of your target market.
• Your space, utilities and manpower requirements including the types of equipment you’ll be using and the number of employees you’ll have.
• If there’s any, it would also be good to show pictures of your other branches or stores.
• Your contact details and the best schedule for you to have a meeting

Before writing your Letter of Intent, it might help if you can ask the administration if they have an LOI template that you can just follow.

They could also provide samples that was submitted to them by past lessees. If not, do ask them what specific details they need stated in your LOI.

Sample Letter of Intent Template

To help you with writing your Letter of Intent, here’s a very simple LOI template which you can use if you’re planning to rent or lease a space in a mall for your business.

Ms. Maria dela Cruz Zone Administrator ABC Mall

Dear Ms. dela Cruz,

XYZ Foods would like to present this Letter of Intent to signify our interest in leasing a commercial space inside ABC Mall.

We are the business behind the food cart, W Burgers, which has been selling gourmet hamburgers since 2004. Our products include a variety of hamburger sandwiches and burger rice meals. We also sell ice cold beverages.

Currently, our burger sandwiches and rice meals sell for P80 each. Our clients are usually young professionals who order our food as packed meals for lunch or dinner.

The W Burger food cart that we plan to put up would require at least 6 square meters and a power outlet for a cash register, a small freezer, a rice cooker, a soda vendo machine and a gas operated frying griddle.

The food cart would be manned by two employees.

We already have 5 branches located in various commercial areas in the city but this is our first venture in putting up a branch inside a mall. Attached are the photos of our existing branches.

We believe that our food cart complements the business concept of ABC Mall because we cater to the same target market.

Thus, we would appreciate it if you could contact us at 555-0921 during office hours from Mondays to Thursdays, so we can set up a meeting to discuss this further and possibly come up with a formal business agreement.

Thank you very much.

Respectfully, Mr. Pedro Reyes Sole Proprietor XYZ Foods – W Burgers

What to do next: Click here to start your financial journey with IMG Wealth Academy

197 comments

A letter of intent is as essential tools for investing. It’s a great way to break the ice on a negotiation. It’s always surprising how few people use them! I know if a potential client is talking about it, it’s probably a safe bet that this is not their first time around the block :)

Noteworthy though…a letter of intent can be much longer than this also, and I highly encourage anyone using one to still have it drafted by your attorney. ESPECIALLY the simple stuff…that’s where it’s easy to screw things up!

Hi Christian, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable.

Although I did final drafts of letter of intent at Department of Public Works and Highways, in aid to contractors, I still need templates for confidence and format plus other factors. Today, i do for ricemiller NFA santiago city, isabela, city of Amy Navarro.

pls. help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up a internet cafe, so pls. give me a sample of LOI, tnx so much…

Hi Fitz! Thanks a lot for this very useful template. Saved me a lot of time and searches on the internet.

I’m planning to start a foodcart business (yehey!). Most of the templates I see on the internet are more legal in tone and are geared for purchasing. Not only is your template specific for leasing space, but yours is more conversational, practical, and easy to customize.

I will check your site and see what I can learn.

Thanks again!

I am trying this letter of intent. hope it works well for me coz it makes a lot of sense.

hi anyone can help me to make LOI for renting a space i planning to open boutique..plsss

hi anyone can help me to make LOI for renting a space i planning to open boutique..pls pls pls

will you pls help me to write a letter of intent to purchase the existing boutique inside the mall ASAP as its 1 of the requirements by the mall.tnx and godbless

peace be with you…

pls help me to write a letter of intent to rent a newly build commercial space for a cafeteria.im an amateur enterprenuer.tnx and im hoping for your reply…

can anyone help me to make an LOI for a renting a space for a nail salon and a donut shop.We’re planning to put a shop inside the airport. i need it badly as this LOI is one of the requirements needed by the establishment…

Thanks and Have a nice day!

my husband & i are planning to put up a food stall in EDSA Central, the mgt of EDSA Central required an LOI before they accomodate our inquiries, can anyone help us to make an LOI for renting a space for food stall?

thanks and God bless….

My cousin want to business with the healthcard company and were thinking of the format of letter of intent to be accredited by their company, hope you can help us to do this kind of LOI.

Thanks and God bless….

This is very helpful :)

Thanks a lot

heya thanks for this awesome how to. im planning to rent a small commercial space to sell clothes and whatnot and this will come in very handy indeed, so muchos gracias to you :D

Need letter of intent to put a Stall on Bank loan in comapny premises. Kindly anyone help on this. Need to write a letter to landlord of that company.

please send details to my mail [email protected]

This is indeed very helpful. Im starting a business and this realy saves you lots of consulting fees. So thanx

Thank you so much for this template. It helped me a lot in creating our first LOI. You did a great job!

Thanks a lot and god bless!

hi guys! im starting to put up a laundry and water business.. im just new in this field. pls pls help me compose an LOI so i can start my business as i am so excited about it. thank u!

I want to rent a stall from ur place because i want to put up an imported bags,shoes,and assorted dress,and i do hope to help me with this kind of business. this is my first time in this field thats why i feel very challenging but shaking.pls.help me to create an letter of intent. thank u soo much.

Hi! Please help me make a Letter Of Intent pls.pls…I’m planning to bring our family business which is a small restaurant with Halo2 as our signature product. here in Manila. A proposed commercial area will be put up near our place. I would like to grab this opportunity to put up my own business and this is what i’m waiting for, the location is good and proximity to my place is also very good for better monitoring. The developer requires a Letter of Intent. I would like to have a convincing LOI for them to consider my proposal. Please… I will be so grateful if you could help me ASAP.

Thanks so much!!!

pls. help me to write a loi. im palnning to rent a small commerccial space. im putting up a travel services includes to sell dometic and international tickets. i really need it very badly.. thanks

Pls. I need a letter to manila city hall stating that i need a permission to put my food cart inside hospital, pls help thanks

pls help me to write a loi in franchising ang leasing space to put up my own business. pls help me thanks.

Im planning to put up a food stall in a mall and they required an LOI before they accomodate my inquiries, Can you please help us Sir Fitz on how to make a LOI, its my first time to venture this kind of business…

More Power and God Bless You and your Family Always..

hi!! pls help me in writing my loi in my accrediation for a certain business in a company..im planning to render services in the said company.. thank u so much in answering my requests.. GOD BLESS…

hi! pls help me to write my LOI coz im planning to put up food stall in a mall.pls help me thanks…

hi! please help write a letter of intent to apply for a higher position. Thanks

hi! pls help me to write my LOI coz im planning to put up food stall in a Government area.pls help me thanks…

Hi, i need a letter of intent for leasing a Mall space for LOTTERY OUTLET. It is not a product like the common leasing of space. How can i write it? Please help

Hi, thanks for sharing your thoughts regarding Letter of Intents. I agree, it can be much longer than this and an attorney’s input can be invaluable

hi i need a letter of intent for renting a space in a mall for a food kiosk..pls help me i need it urgent…

pls help me to write a loi in franchising and leasing space to put up my own busines( ICE CREAM SCOOPING). pls help me thanks.

Pls… help me to write a LOI. I am planning to rent space in mall.. I am putting up a massage spa. I really need it very badly.. thakns

hi.. gud afternoon.. pls help me to write LOI for my boutique/clothes stall, since i was new in this field i dont have an idea how to make it. its one of the requirements in a mall I am renting.pls.. pls.. i need it asap.. Godspeed

hi pls send me an example of LOI.we are planning to lease a small space inside the school campus for a fod cart business.pls help us thanks God bless

Iam planing to applay for an office to rent,to open up a security company

Hi! please help me make a letter of intent address to the Mayor for I would like to put 1 of my food stall business inside the bus/jeepney terminal here in our place. Thank you.

heloo..i’m applying a space in a mall,but they ask me first a LOI. i really don’t know how to write it.Please help me to write it.Thank you.

My husband & I plan to put up a business (food stall) at Rodriguez rizal, one of the requirment for renting the stall is to submit a Letter of Intent, kindly help us to make a LOI.

Thank you & God Bless!

CAN ANYONE HELP ME TO MAKE A LETTER OF INTENT. I AM PLANNING TO PUT UP A FOODCART BUSINESS INSIDE SCHOOL CANTEEN. SO, WE WANTED TO RENT A SPACE AND THEY’RE ASKING FOR LOI. THANKS, HOPE YOU’LL HELP..

Very very helpful. Thanks for the tips re how to write an LOI. Will definitely visit this site again in the future

Pls.help me write an loi i want to rent a space to a hospital for my vendo machine,pls …pls….. help me,your help will be much appreciated thank you…..

Hi… I am applying for a space in a certain mall. Our nature of business is digital printings & designs. We are an advertising company. Please help me to make a Letter of Intent as this is one of the requirements. Thanks, hoping for your immediate reply!

pls. help me write loi, im planning to put up sari-sari store in the village. Pleas help me.. your help will be much appreciated thank you.

pls send me a sample copy of agreement about renting space in a mall,pls help me..tnx

pls help me to write a LOI in franchising to put up my own busines.pls help me thanks

need your help? pls help to write a LOI regarding of supplying t-shirts to a school…thanks

help me pls, to write letter of intent regarding how to put my property to the rental pools

Hi good day! Can anyone help me make a letter of intent pls…. Im planning to rent a space inside a shopping mall… Optical shop bussines…. Plsss… Thanks :)

HI GOOD DAY.

Pls help me naman to write a letter of intent,Im planning to rent a space inside a shopping mall… Unit and accesories business Plsss…help me naman po na makapasok sa mall

thanks you god bless

Please help me create LOI to put up a business inside a mall. I want to start a small boutique selling designer clothes and accessories.

Please help. Thanks

Hi, everybody can help me to make the loi of commercial lease i am looking some expansion at mall in foodcourt .

Thanks for this template!

HI! CAN YOU SEND ME A TEMPLATE ON HOW TO WRITE A LOI FOR A LOTTO AND KENO OUTLET..THANK’S ! AND MORE POWER !

Good Day Sir,

Need help on how to write a food cart Business proposal, I have this product and concept from Other country and Im confident that it will works in Philippine food cart market, I need a sample of the letter if you can help..

thank you and God Bless

Good evening sir,

I need your big help to me in making Letter Of Intent, will you pls give me an example of how to make a good and convincing letter to the SM Davao since this is my first time doing this Of having a foodcart franchise business. thank you so much.

Hi! We plan to put up a franchise in a certain mall. The franchise company requires an LOI that would include the proposed location, rental rates and terms of lease, etc. The mall leasing department requires an LOI describing the proposed business, company profile, pricing, etc. How do we go about that? Which should we do first? Please help us. Thank you.

please help me to make LOI to our city mayor to rent a commercial space in our new market building here in our place. since there are commercial space for rent and planning to have one to rent for our egg business (wholesale and retail). thank you and more power

hi, pls help me to make a sample of LOI. I’m planning to put up an internet cafe and this letter will be given to the office of our Municipality where i am planning to rent a space..Thanks..GODBLESS!

Hi! Please help me to write a letter of intent.i want to rent small space in shopping mall to put botique. Hoping your response immediately.Thank you.

Hi! Please help me to write a letter of intent to rent space in shopping mall to put botique..hoping your response.thank u

Please help me to make LOI for a sea transportation outlet. Apparently, we already have an Air ticketing outlet and lots of customer asking for a sea transportation as well. Please advise…Dhon

great i found what i needed..

good mrning sir, pls help me to make LOI. Im planning to rent space in a certain mall, my product are lechon manok, liempo and short order. Hoping your response asap. Thank you so much.

pls.. help me to write a letter of intent.. im planning to rent a commercial space in our place, im planning to put up a small boutique. , im into sales now, ive been selling different kinds of garments and now i want to have my own place.. this is really my fashion. thank you.. hoping for your reply.. thank you so much..

Thanks a lot for the sample LOI. Simple but very useful. ^^

hi pls help me make a letter of intent. my husband and i are planning to get a franchise and put up a kiosk in the nearby mall. pls advise. thanks in advance.

Please help me to Write a Business Letter Of Intent To Rent A Space in mall, im planning to put up a Billiard Center, thank you so much.

hi,please help me make a LOI to apply for a ticketing outlet for PAL. thanks….

Hi. We are planning to invest a salon. Can you please help me write a LOI. I need it badly. The mall admin is asking for it.

Please help me how to Write a business LETTER oF INTENT to rent a space in a mall,im planning to put STUFFTOYS boutique.thank you so much.

please help me write a business proposal for rent a space in a mall, their management are asking me to write this. I’m new starter in this business, pls advice and hoping your reply. thanks u so much.

Please help me write a business proposal for rent space in an upmarket mall for a boutique. The boutique will focus on dresses for brides/bridesmaids, matric ball gowns and and shoes. Furthermore I would also like to introduce exclusive Indian garments which that mall does not cater for. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Rani did u get any reply or sample for the proposal ? because i need a same business proposal like yours , but im dealing with other business , if u got it can u send it to me as a sample ?? thanks ~

jpc on June 15th, 2012 at 10:18 am

Hi! please help me make a letter of intent address to the SMB Corp. for I would like/interested to construct/operate tunnel bend paultry here in our place(Tallaoen, Luna, La Union. I have also a lot more or less 1 hectare for the purpose. Thank you

pls help me to make LOI to rent a kiosk at trinoma mall. we wanted to put up a tshirt, clothing brand.

Please help me to draft a letter of interest to get a rental space in mall for our game activity.

hi1!!! i’m planning to start s furniture and handicraft business and want to rent a space in mall. help me write a letter of intent pls.

Hi! please help me make a letter of intent address to the Mayor for I would like to rent a space for my franchised business (dimsum products) inside the bus/jeepney terminal here in our place. Thank you

Hi, i would like to rent a space in a mall, and they asked me to present a business proposal. Can i include the LOI in the first pages of the business proposal? also, what should i include in the business proposal? thank you

Thanks so much for posting a proper template of Letter of Intent! This helps a lot!

Good day! id like to help my kababayan here in central luzon and planning to have a livelihood program (doormat)then i would like to offer the finished product to the malls, pls help me to draft a letter of intent to the mall administration. Thank you so much!

Hi! Good afternoon!Please help me make a letter of intent for business proposal. I would like to rent a space in mall..Thank you..

Hi Luisa and every one. If you got template or sample letter especially for space rental in a mall, please email me tmanakanaATgmail.com

Gooday!! I’m a amateur entrepreneur i need your help!!Please help me to make a letter of intent for business proposal to rent a kiosk in a a mall… Our nature of a business is digital printing shirts and other personalized such as tumblers,invitations,and calling cards… Thank you!! :D

hi! pls help me to make LOI coz im planning to rent small canteen inside the school.need it badly pls.help

Please help me write a business proposal for rent space in an upmarket mall for a boutique. The boutique will focus on dresses /clothes,accessories and shoes. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Thanks for this sample. It is very helpful for non-lawyers like me. I just would like to point out a very minor error though. In the last paragraph, the correct word to use would be “complement,” not “compliment”:

“We believe that our food cart compliments the business concept of ABC Mall because we cater to the same target market.”

Compliment with “i” is when you praise or say nice things about someone or something. Ex. “Your mother is a nice lady” is a compliment. Or “Your performance was awesome” is a compliment.

Complement, on the other hand, means to enhance something or go well with something else, which is the intent in the case of your sentence. Ex. “The cashew nuts were an excellent complement for the soup.”

In other words, the cashew nuts go well with the soup, or in your example, your food cart goes well with the business concept of ABC Mall because you both cater to the same target market. Thus the need to use “complement” with “e”.

Just trying to help out…

Hi Isabel, you’re right – thanks for pointing that out. The error has been corrected. :D

Hi,good day!I am amateur entrepreneur I need your help.please help me to make a letter of intent for business proposal to concession the canteen of puregold mall.please advice and hoping your reply thank you so much…

Pls help me I am planning to rent a small space inside the mall. I am putting a lotto outlet pls and thank you

Awesome article!! thanks loads

Pls.help me i am planning to rent a small space inside the mall,planning to putting the Beauty Salon,the Main product is IPL Hair Removal and Nail Art.pls.help me to right the Letter of intent to rent the Space inside the Mall.pls.@thanks

hi there!. help me to write a LOI. I am planning to rent space inside mall..im planning to put up massage services. pls pls do help me…thanks

will you pls help me to write a letter of intent to rent a stall inside the mall and in the market. ASAP as its 1 of the requirements by the mall and or market.thank you so much. God Bless.

Hi I am planning to rent a small space for a restaurant please help me to write a letter of intent because this is the requirements from the admin. thank you so much.

Please help me write a business proposal for have space in market mall for any of busness like frozen food.or boutique will focus on dresses /clothes,accessories and shoes. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. Thank you so much.

Hi, I hope you can help me make a letter of intent. I am planning to put up an outlet for my business. I am an empanada dealer. Thank you very much in advance. God bless you.

hi hope u can help me make a letter of intent to lease a mall space for accessories,watches and bags. its my first time to open a store.

hope to here from u.pls. email me.. thnx

Hello There,

I would like to ask your help regarding on how to write a formal letter of intent. I am planning to open a store of e-cigarette, e-cigarette accessories, and phone accessories inside the mall.

Thank you and More Power

i really put an effort to read feedback because it is worth it< super thank you big help to many

hope you can help me to make a letter of intent, i am planning to rent a space inside the market for a grocery store… a letter should address to the municipal mayor.. hope you can help me asap

please help me make a aletter of intent, i am planning to rent a space inside the market for a grocery store,, a letter should address to a municipal mayor… plase help me asap…

please help me write an intent letter. i am planning to put up a grocery store inside the market they require an intent letter addresssed to a municipal mayor. hope you can help me asap coz the deadline is on monday marcg 4, 2013… please help me… thanks a lot..

hello any one can help me for LOI for dunot stall and food cart stall

Anyone can help me for LOI for a Resto Bar. Tnx

hi! please help me for letter of intent to rent a school canteen.. thanks in advanced

hi, please help me write a LOI, i dont have any idea on this since this is my first time to walk in the world of business, im planning to supply a product at supermarket (braided doormats) not so costly product but i think i really have to make LOI as i believe this is SOP.

Hi, Really need your help regarding on how to write a letter of Intent to rent a newly build space for a boutique.Its my first time. your response will be highly appreciated.

Thanking you in anticipation.

Good day! I need a guide letter of intent to rent a space in sm mall.it’s my first time to franchise a bussiness.i hope you can help me thanks a lot

Good morning. May you help me to write a letter for the rental payments for my clients. I don’t know how to make it pleasant in their approach. Thanks.

Hi.. Pls help me write a letter of intent. Im planning to put up small space of electronic boutique inside gaisano mall, they require LOI. I dont have idea because im amateur in this kind of business. Thanks

Please help me write an intent letter. i am newly retired employee (availed early retirement program) and i am planning to put up a mini grocery store inside the new small market building near in our place they require an intent letter addresssed to a municipal mayor. hope you can help me asap many thanks in advance and more power

how to write a letter to bank asking them to see my building for rent

Hello, please help to write a LOI,i’m planning to put a ice cream vendo machine in a supermarket,they require an intent letter addresssed to the owner(supermarket). Your response will be highly appreciated. God Bless

I’m lyn, a regular employee of an NGO based here in Dasmarinas Cavite. My monthly salary is not enough for our daily needs. I have a brother who’s in college now. My father died 2 years ago and i’m the one who’s taking all the responsibilities for the 2 of us.

My officemate introduce to me a new business which is the Tea time coffee vendo machine. I would really like to get one and put it on our school canteen. Our Manager told us to write a letter of intent first so we could go on with our small business.

I would like to seek your help to write a letter of intent.

Thanks and God bless

I want to write a letter to rent a space inside a market stall for to sell cake and Batista coffee and fresh juice. I am new to this business but I do bake birthday cakes for the family and friends. i have taken partial retirement as I always wanted to sell coffee and cake.I hope you can help me to write a letter asap. thank you.

hellow can you pls help me how to write the letter of intent to purchase the existing boutique and snacks inside the digos gaisano mall i have to rent a 2 area inside yhr mall boutique and snacks…. god bless and thank you

good day!sir, can you please help me on how to write a letter of intent on renting a space for a resto bar.im new to the world of business.your help you’d gladly be appreciated.thank you and more power.

good day sir,

can you help me to draft a letter of intent in southwest integrated bus terminal in uniwide coastal mall to put a food cart. i am new in the field of food cart business and i dont know how to start my letter of intention. we have own concept of food or cart so i really don’t know how to get the approval of the management.

thanks in advance!

can you help me write a letter to request reduce rental of shoplot in shopping mall

Good day po,

Can i ask your kind office to help me construct letter of intent to lease inside a school. Pls….

Hi! Can you help me do a loi.. im putting up food business like binalot & in kalaw area.. 1st requirement is to do Loi.. can u help me pls.. its my first time opening my own business… hope u can help me to get d admins approval.. Good luck & God bless!

MY BOSS WAS REALLY WANT TO A LOCATION IN SOMEWHERE IN MACAPAGAL AND HELP ME TO DO A LOI WHICH REALLY IN NEED

pls help me to do My Loi for having a 2go travel my business is a airline tickets.

dear People,

this is a very good article. it is already teaching and giving you ideas, and even an LOI sample was given also. if you will understand what you read, you don’t need to ask someone, anyone, etc. to DO the LOI for your business.

Hi, need help..

I need a letter of intent coz i’m planning to put a lottery and food cart business inside the mall. please need your help po.. thanks.

Very helpful.. Thank you for the one who made this.. :) Keep it up!

I need a letter of intent coz i’m planning to put a food cart business inside the mall. please need your help po.. thanks.

Need how to send the format for kids play area concept for crush/creche

reply with [email protected]

Pls help po..im PUTTING a kiosk or food cart business inside the mall..renerequired po nla ako mgsubmit ng LOI..can you help me plss?THANK U SO MUCH

pleas help me to start a kiosk in a mall for fresh flowers including gift wrap and a small freezer which helps flowers long life .thank you

Sir do you know the formula on how to measure the possible customer count by foot traffic and by the size of a leased space in a mall?… Thanks a lot. Pls email me po at [email protected]

Please help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up an internet cafe business.wherein the i’m going to invest 10 units of computer and 2 units of Photocopier machine..in this kind of business we will also offer computer services like typing job, printing, scanner, lay out, sticker printer,cd-burning, photocopier.

Please help me to write a A Business Letter of Intent to Rent a Space in a Commercial Building of a School. Wherein i’m going to put up a food chain.

please help me to Write A Business Letter Of Intent To Rent A Space, im planning to put up an internet cafe business.wherein the i’m going to invest 10 units of computer and 1 units of Photocopier machine..in this kind of business we will also offer computer services like typing job, printing, scanner, lay out, sticker printer,cd-burning, photocopier.

hi! please help me, how to write proposal letter for leasing commercial retail space (mini mart) in the hospital.

can some help me to write a letter to rent a police canteen

hi everybody, i do need help for an inquiry letter to a big shopping center regarding renting a cart. as i am from germany (and my english in writting is not that good) i would appreciate if somebody kindly would help me out in this letter.

Please help me write a business proposal for rent kiosk in shopping mall for busness boutique will focus on own design t-shirt. The management of the mall have requested that a prepare a concept proposal and business plan. I am a new starter in this business. Please advise and hoping for your reply. ASAP Thanks a lot.

Please help me to make a letter of intent i want to rent space in mall my products is compose of beauty and wellness. I am independent distributor of leading networking company and i want to have my space. Thank You so much!

good day i need sample letter of intent purpose to rent residential unit thank you so much!

Good Day, i would like to as a favor to make me a sample of letter of intent saying that i am renting a space inside the school campus canteen to put my oriental kiosk inside on it. there is other kiosk also renting the space but i dont know how much per month. my item is to sell oriental fast foods for the students such as dumplings and asian cold drinks. please help me on this as i am about to deadline to submit.

thanks you so much for your kind hearted.

Good day, pls help me make my letter of intent to operate a canteen in a construction site, my partner and I is interested to served more a than hundred of construction workers. The office needs us to submit a LOI pls help us.

pls help me make letter of intent for renting a commercial building space for my salon , this is my first time business please help me

pls help me make letter of intent for leasing a space in a mall for my product native bags and accesories.pls help me really need to submit it ..tnx

pls help me make letter of intent for leasing a space in a mall for my food products (franchise siomai house), this is my first time business please help me

hi, pls help me write a LOI for leasing a space in my IT store for vendors to display their products and promotions.

Pls help me to construct a business letter of intent to the municipal mayor. I would like to rent a space in the commercial space of the gymnasium. I would like to open a grocery store and refreshment bar. Hope u can help me in this matter. Tnk u

pls help me make letter of intent for leasing a space inside a school campus for my foodcart products (franchise siomai and a wide variety of siopao), this is my first time business please help me

Pls can anybody help me make a letter of intent for leasing a space inside ayala mall for my stainless accessories.watch…earings….bracelet…necklace and etc….this my first time and one of the req. Is loi ….and i dont know how to make the loi….pls kindly help me

Need help in writting a proposal to a hospital for a optical shop .

Hello please help me draft a letter of intent for my WELDING & FABRICATION, AND OIL & GAS SERVICES BUSINESS………. THANKS

pls help me to make a letter of intent. we want to transfer our goods to another location which is the next stall to us. thanks

[…] you need to know for writing a simple letter of intent is in this article: How To Write A Business Letter of Intent. Malls usually don’t require a long LOI, just a one page statement is […]

PLEASE HELP ME HOW TO MAKE LETTER OF INTENT LEASING A SPACE AT THE MALL AREA OUR PRODUCTS IS POWER TOOLS KINDLY HELP ME PLEASE THANK U SEND ME FEED BACK ASAP

Hi, please help me to write a letter of intent franchising a food cart business My fiance is an OFW and we decided to franchise a food cart business to be located in our Province as our first step and preparation for our future family. Please anyone can help me to do it this is our first time on putting up a business. Your help will be very much appreciated….thanks a lot…. please send me a draft at [email protected]

please help me i like to rent a space at the parking lot of gaisano mall and they ask me to send a LOI…i dont have any idea on how to make it…please help me

Please help me i want to rent a space in a government property. Can you send me a sample of letter pf intent i will sell a school supplies

please help me to make a letter of intent to rent a stall room building at public market to put up jeweltry bags and cloth,please send me a sample of letter of intend,

Thank very much sir, now i have idea how to write an LOI. I’ve been looking for this for so long. if i will succeed for my business.i promise to come to you and give you a big hug.

Hey I have space of banks space 4,000 sft with shop ATM MACHINE PURPOSE sizes 10×15=150 SFT . 2 SHOP commercial complex with shops complete Facilities as per requirement of bank & atm machine near by no.6 schools , 3 hospitals , 4 medicals shops , bus tops , bakerys , hotels , with complete shopping places. Contact me 8801728828 for more details about this site .

I wish to rent shop a space on a government property. Please assist me in writing a business proposal/application letter to apply for the shop space.

HI! Can you help me to write a letter of intent for renting a drugstore?

Mark knight: Hi! Can you help me to write a letter of proposal to lease a parish council property.

Hi, please help me with a LOI to lease a commercial lot for F&B outlet. Thank yo u so much!

Good day everyone i’m planning to lease a food cart space inside a mall, a template, sample or draft of an LOI is highly appreciated.

Thank you so much in advance!

my email add: [email protected]

Please help me write a letter of intent to our Municipal Mayor coz I’m planning to open a sari sari store in one of their commercial spaces in the public market.

Chin Hi everyone! I need help on how to write a letter of intent with regards to continue my rental which I have for several years already. I just want to ask the school admin to allow me to continue renting the space and instead of paying them the amount I used to pay I am going to sponsor students as my scholars.

Hi Please help writing letter of intent to lease additinal door/whse same address

[…] How To Write A Business Letter Of Intent To Rent Or Lease A Space […]

help me write a letter to request if they can hire my truck shavol and also my trucks

i need a letter to request station space in a pharmacy for a drop off location for thecourier service

Plss help me to make LOI. I am planning to rent a space inside the robinsons mall. I am planing to put music accesories plss . Plss help me

Please help me to make a letter of intent I and my boss try to open a ramen restaurant inside the market market Taguig mall we target location is in 2nd floor but if they have nice space for us. Hope you can help me. Thank you so much

Hello to everyone. I am looking for a place to sub lease. which will be the best way to ask to a owner of a empty building or space if they will be open to rent a partial space..

Hi good day..please help me to write a letter of intent ..we are planning to open an indoor playground in mall ..since this is our first time for this business..

Good day! Please help me to Right a letter of intent. I am planning to rent a space in a commercial area. im planning to put a food cart..

Thanks in advance

Email address: [email protected]

hello, I need to help in writing a letter of Intent, i want to rent a space in a private business office where they deal in Interiors. i deal in furniture.

Thanks a ton for this sample letter. This indeed was very useful for my first ever letter to a mall to lease space for juice bar. Being new to this field was unaware what is to be written in a mail.

You really saved my life and lot of time.

Thanks a ton once again.

Thanks a lot for this great template. I aim to attach a canvasser to a car wash for automotive tool sales. Please is this letter also applicable?

This is great and thanks for the LOI but am organizing a camp and am using am hotel . Can anyone help me on writing LOI for renting the hotel

pls help me to write Letter of Intent in franchising and leasing a space to put up my own business. Help e pls. thank you.

Hi can you please help me to write a letter of intent in leasing a commercial space in Clean Fuel this is my first time to put up a canteen business

Hi, good afternoon. Can help me to write a letter to proposed to retail chain ? I am the owner of shop , would like to proposed shops to let to a franchising company . Thanks

Hi! Please help me to write a letter of intent for leasing a commercial space inside a mall. This is my first time to walk in the business world. Im planning to put up a pet supply store. Thank you in advance!

I you please help me to write a letter of intent for business.. Where planning to put up our own business name but we plan to share in my sister businesss stall.

Hi,please help me to write the letter of intentntent for leasing a commercial space inside a mall. This is my first time to walk in the business world. I planning to open milk tea shop .

Thanks you so much in advance

please help me how to write letter of intent for a small space in food court..chinese noodles with rice…

Good noon, can you please help me how to write a letter of intent address to the mayor to provide us an office space in the municipal hall or within its vicinity since our office is a govenment agency.

also, a letter request to transfer from one division to another division.

and a letter request address to the regional director to provide us an additional personnel.

Thank You…

hello, please i just wanted to know if i could insert referees in my letter

please help me make a letter of intent, i am planning to rent a space inside a shopping centre for a surgery. A letter should be addressed to the Center Management. Please help me asap…

hi please help me how to write a business intent letter. this is my first time to put a business like canteen inside a construction site. Please response. Thank you.

Hello. Kindly help me in writing a letter of intent to rent a space outside the lobby of our condominium.I am planning to sell designer bags and wallets to the condo owners. Hoping to receive your favorable and prompt response. Thank you very much. Nelson Esteban

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Commercial Rental Application Letter in Word

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Home » Application » Application for Shop Space – Sample Application for Renting a Shop

Application for Shop Space – Sample Application for Renting a Shop

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample application for renting a shop.

To, __________ (Receiver), __________ (Name), __________ (Address)

Date: __/__/____ (Date),

Subject: Renting shop space

Respected Sir/Madam,

This letter is in reference to the __________ (Address). Respected, as per your advertisement for space available for rent in ________ (Newspaper/ Magazine/ Any other).

I would like to inform you that I am willing to rent the above-mentioned space for _______ (Office/ Showroom – Purpose) and I am ready to pay the rent for the same space. I am ready to continue with all required formalities and willing to start the ______ (activity name) activity at the mentioned place as early as possible. It would be so humble if it becomes possible to visit the pace for a look over.

I look forward to your quick and kind response. In case of any queries, you may contact me at __________ (Contact number).

Thanking you,

_________ (Signature) _________ (Your name), _________ (Contact number)

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Answer: Begin with a respectful salutation, followed by a reference to where you found the advertisement for the available space.
• Answer: Yes, clearly state the purpose for renting the space, whether it's for an office, showroom, or any other activity.
• Answer: Express readiness to fulfill any required formalities and request a visit to inspect the premises.
• Answer: Conclude with gratitude for their consideration and provide your contact information for further communication.
• Answer: Yes, it's advisable to follow up politely if you haven't received a response within a reasonable time frame.

Incoming Search Terms:

• sample letter to the shop owner for renting
• application for renting the available shop space

By letterskadmin

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Tenant Rental Application Letters: How to Excel in a Competitive Rental Market

Securing your ideal apartment or house can be challenging in today's fiercely competitive Canadian rental market, particularly in hotspots like Toronto, Vancouver, and Montreal. A well-crafted tenant rental application letter to the landlord can be your secret advantage. This guide offers advice for potential tenants on constructing a persuasive rental application letter.

The Importance of a Rental Application Letter

A rental application letter sometimes called a cover letter for renting, serves as your written introduction to the landlord or property manager. Although the typical rental application form captures vital details such as your contact info, employment record, and rental references, the application letter establishes a personal connection, underlining why you're the perfect tenant.

Tips for Creating a Standout Rental Application Letter

• Address the letter properly. Whenever feasible, use the landlord or property manager's name. A generic greeting like "Dear Landlord" is only appropriate if you're unsure of their name.
• Introduce yourself . Begin with a short introduction that lists your name, profession, and a brief background description. This introduction paves the way for a personal rapport.
• Express enthusiasm . Highlight your sincere interest in the rental space. Discuss your attraction to the location, its features, or the local community. An enthusiastic introduction can grab the landlord's attention.
• Highlight Your qualifications . Talk about your credentials as a tenant. Point out a consistent income, permanent employment, and positive rental references. If you have a favorable credit score, mention it, as landlords often check credit history.
• Elaborate on your rental history . Detail your past rental experiences, the duration of previous leases, your tenure as a tenant, and any favorable references. This underlines your dependability.
• Discuss your maintenance habits . Reassure the landlord of your commitment to the property's upkeep. Mention regular cleaning, timely repair requests, and your respect for the place.
• Address concerns ahead oftime . In Canada, it's illegal for landlords to discriminate based on factors like family status. However, if you anticipate other concerns like having a pet, be upfront and explain how you manage potential issues. Honesty fosters trust.
• Share your intentions for the poperty . Clarify how you'll use the property and your lease duration expectations. Landlords often favor tenants who view the property as a long-term home.
• Wrap up professionally . Conclude by expressing gratitude for your consideration and eagerness to discuss this further. Offer your contact details.

Additional Advice for a Successful Rental Application Letter

• Stay Concise : Strive for a single-page letter that's succinct and straightforward.
• Uphold a Professional Tone : Ensure the letter remains courteous and professional throughout.
• Proofread : Eradicate any spelling or grammar mistakes for a refined appearance.
• Structure it Neatly : Employ an uncluttered, legible font and format it meticulously.
• Personal Touch : Personalize your letter to the property and landlord, showing your in-depth research.

A thoughtfully composed tenant rental application letter can be pivotal in a challenging rental environment. It's an avenue to forge a personal bond, display your qualifications, and reveal your enthusiasm for the rental space. By heeding the advice in this guide, you can craft a letter that bolsters your chances of obtaining your preferred rental property.

FAQs About Rental Applications

Q1: Is a rental application letter mandatory in Canada, or can I lean on the usual application form?

A rental application letter isn't always obligatory, but it can enhance your application. It allows you to present yourself, build a personal bond, and emphasize your qualifications.

Q2: What if my rental history or references aren't strong?

Focus on accentuating other strong points, like steady employment and a commendable credit score. In Canada, a good credit report is highly valued. If your rental history isn't robust, be transparent and underscore your commitment to being an accountable tenant.

Q3: Should I include additional documents, like a credit report, with my rental application letter?

While not mandatory, attaching a brief credit report or a summary of your credentials can give landlords a clearer image of your background. Ensure this information is consistent with your letter's content.

Q4: Is electronic submission of my rental application letter acceptable, or should it be a physical copy?

Many landlords welcome electronic submissions. Always adhere to their preferred communication mode. If applying online, attach your rental application letter in the specified format.

This article offers general information only, is current as of the date of publication, and is not intended as legal, financial or other professional advice. A professional advisor should be consulted regarding your specific situation. While the information presented is believed to be factual and current, its accuracy is not guaranteed and it should not be regarded as a complete analysis of the subjects discussed. All expressions of opinion reflect the judgment of the author(s) as of the date of publication and are subject to change. No endorsement of any third parties or their advice, opinions, information, products or services is expressly given or implied by Tenantcube Inc. or its affiliates.

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Sample Letter Hub

Rental Application Letter To Landlord

By Sikandar Ali

May 27, 2024

Are you planning to rent a new apartment or house? Then you might need to write a rental application letter to your landlord. This letter is a formal document that outlines your personal and financial information, as well as your rental history.

The purpose of this letter is to convince your landlord that you are a responsible and trustworthy tenant who will pay rent on time and take good care of the property.

In this blog article, we will provide you with templates, examples, and samples of rental application letters to landlords. These resources will help you to write a professional and effective letter that will increase your chances of getting approved for the rental property you want.

Whether you are a first-time renter or an experienced tenant, our samples will guide you through the process of writing a compelling letter that showcases your strengths and qualifications.

Our goal is to make it easy for you to write a rental application letter that stands out from the crowd. We understand that writing a formal letter can be intimidating, especially if you are not familiar with the format and content.

That’s why we have created a variety of templates and examples that you can customize to your specific needs. With our help, you can write a letter that reflects your personality and professionalism, and convinces your landlord that you are the best candidate for the rental property.

Dear [Landlord’s Name],

I hope this letter finds you well. I am writing to express my interest in renting the property located at [Property Address]. I have had the opportunity to view the property and am impressed with its features and suitability for my needs.

A little about me: I am a responsible and reliable tenant with a steady income. I am currently employed at [Your Workplace] and have been living in [Current Residence] for the past [Number of Years]. I am seeking a new residence due to [Reason for Moving, e.g., job relocation].

I understand the importance of maintaining a clean and well-maintained living space. I am committed to being a respectful and considerate tenant, and I am more than willing to comply with the terms and conditions outlined in the lease agreement.

I have attached my rental application along with this letter, which includes my references, employment details, and a copy of my recent pay stubs. I am also open to providing any additional information or documentation you may require during the application process.

I would appreciate the opportunity to discuss my application further and to arrange a time for a formal meeting or interview. I am excited about the prospect of making [Property Address] my new home and look forward to the possibility of a positive landlord-tenant relationship.

Thank you for considering my application. I am available at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

[Your Full Name]

Rental Application Cover Letter

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property, I am impressed with its features and believe it would be an ideal home for me.

I am a [Your Occupation] with a steady income and a responsible tenant with a good rental history. I have attached my completed rental application, which includes my personal and professional references, as well as my employment details and recent pay stubs.

What attracts me most to this property is [Highlight a specific feature or aspect of the property]. I value a clean and well-maintained living space and assure you that I will treat the property with the utmost care and respect.

If necessary, I am available for an interview or to provide any additional information you may require. I look forward to the possibility of making [Property Address] my new home and would be grateful for the opportunity to discuss my application further.

Thank you for considering my application. I can be reached at [Your Phone Number] or [Your Email Address] for any questions or to schedule a meeting.

Letter To Landlord To Rent Property

I trust this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having carefully considered various rental options, I am particularly drawn to your property due to its [mention a specific feature or location aspect].

I am a responsible tenant with a steady income and a good rental history. I have attached my completed rental application, which includes personal and professional references, as well as employment details and recent pay stubs for your consideration.

What appeals to me most about your property is [highlight a specific feature or aspect of the property]. I am committed to maintaining a clean and well-cared-for living space and assure you that I will treat the property with the utmost respect.

Personal Letter With Rental Application

I hope this letter finds you well. I am writing to express my sincere interest in renting the property located at [Property Address]. Having visited the property and explored its features, I am confident that it would make an ideal home for me and my [family/pets, if applicable].

Enclosed, please find my completed rental application, along with personal and professional references, proof of income, and other relevant documents. I am eager to provide any additional information or answer any questions you may have about my application.

As someone who values a quiet and welcoming living environment, I believe your property aligns perfectly with my preferences. I appreciate the attention to detail and the care evident in maintaining the property.

If possible, I would love the opportunity to discuss my application further or to schedule a viewing of the property. Please feel free to contact me at [Your Phone Number] or [Your Email Address] to arrange a convenient time.

Thank you for considering my application. I look forward to the possibility of making [Property Address] my new home.

Formal Letter To My Landlord

I trust this letter finds you well. I am writing to address a matter concerning my residence at [Property Address]. First and foremost, I want to express my gratitude for your attention to property maintenance, which has contributed to a comfortable living environment.

However, there is an issue that requires your consideration. [Describe the issue briefly and provide any relevant details, such as when it started and its impact on your living conditions.]

I kindly request that you look into this matter at your earliest convenience and take the necessary steps to resolve it. Clear communication and prompt action will greatly assist in maintaining a positive landlord-tenant relationship.

If additional information or access to the property is needed, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. I appreciate your prompt attention to this matter and thank you in advance for your cooperation.

How to Write a Rental Application Letter to Landlord

If you’re looking for a new place to live, you’ll likely need to write a rental application letter to your potential landlord. This letter is an important part of the rental application process, as it gives the landlord a chance to get to know you and your situation. In this article, we’ll go over the steps you need to take to write a great rental application letter.

1. Start with a Professional Salutation

When writing your rental application letter, it’s important to start with a professional salutation. Address the landlord by name, if possible, and use a formal greeting such as “”Dear Mr. Smith”” or “”Dear Ms. Jones.”” This sets the tone for the rest of the letter and shows that you’re taking the application process seriously.

2. Introduce Yourself

In the first paragraph of your rental application letter, introduce yourself and explain why you’re interested in renting the property. Be sure to mention any relevant details, such as your current living situation and why you’re looking for a new place to live. This will help the landlord get a sense of who you are and why you’re a good fit for the property.

3. Provide Your Rental History

In the next section of your rental application letter, provide your rental history. This should include information about your current and previous landlords, as well as any rental references you may have. Be sure to mention how long you’ve lived in each place and whether you’ve had any issues with rent payments or other rental obligations.

4. Explain Your Employment Situation

Your potential landlord will want to know that you have a stable source of income to pay rent. In this section of your rental application letter, explain your employment situation. This should include information about your current job, your income, and how long you’ve been employed. If you’re self-employed, provide information about your business and your income.

5. Provide Personal References

In addition to rental references, your potential landlord may also want to see personal references. These should be people who know you well and can vouch for your character and reliability. Be sure to ask permission before using someone as a reference, and provide their full name, relationship to you, and contact information.

6. Explain Any Special Circumstances

If you have any special circumstances that may affect your ability to pay rent or fulfill other rental obligations, be sure to explain them in your rental application letter.

FAQs About Rental Application Letter to Landlord

1. what is a rental application letter to a landlord.

A rental application letter to a landlord is a formal letter that a tenant writes to express their interest in renting a property. It typically includes information about the tenant’s background, employment, income, and rental history.

2. Why is a rental application letter important?

A rental application letter is important because it helps landlords to screen potential tenants and make informed decisions about who to rent their property to. It also helps tenants to stand out from other applicants and increase their chances of being selected.

3. What should be included in a rental application letter?

A rental application letter should include the tenant’s full name, contact information, employment status, income, rental history, and any other relevant information that may help to persuade the landlord to choose them as a tenant.

4. How should a rental application letter be formatted?

A rental application letter should be formatted as a formal business letter, with the tenant’s contact information and the date at the top, followed by the landlord’s contact information and a formal salutation. The body of the letter should be divided into paragraphs and should be clear, concise, and professional.

5. What are some tips for writing a successful rental application letter?

Some tips for writing a successful rental application letter include being honest and transparent about your background and rental history, highlighting your strengths and qualifications as a tenant, and providing any additional information that may help to persuade the landlord to choose you.

6. Should a rental application letter be accompanied by other documents?

Yes, a rental application letter should be accompanied by other documents such as a rental application form, proof of income, and references from previous landlords or employers.

7. What should I do if my rental application is rejected?

If your rental application is rejected, you should ask the landlord for feedback on why you were not selected and use that feedback to improve your application for future rental opportunities. You may also want to consider working with a rental agent or seeking the assistance of a housing counselor to help you find a suitable rental property.

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Legal Templates

Home Rental Application Approval Letter

Rental Application Approval Letter

Use a rental application approval letter to formally welcome your chosen tenant.

Updated June 6, 2024 Written by Ioana Gagiuc | Reviewed by Susan Chai, Esq.

A rental application approval letter is a document issued by a landlord or property manager to inform a candidate that their application to rent a property has been approved. Typically sent after a thorough review and screening process, this letter serves as an official notification addressed to the tenant, providing critical information regarding the lease.

The letter includes the property address, lease start date and duration, rent amount and due date, security deposit details, and any other immediate steps the tenant must take.

When Do You Need a Rental Application Approval Letter?

• After completing tenant screening and identifying the best candidate.
• You want to provide formal notification to the prospective tenant.

Why Use a Rental Application Approval Letter?

How to accept a prospective tenant, how to write a lease application approval letter, rental application approval letter sample.

• What's Next?

Frequently Asked Questions

A well-written rental application approval letter can serve several important purposes:

• Providing a record of your decision.
• Helping renters feel welcome.
• Creating an excellent first impression.
• Verifying the lease terms.
• Outlining any next steps the tenant needs to take.
• Ensuring all parties are on the same page.

When accepting a prospective tenant, it is crucial to determine if they meet specific criteria to guarantee a reliable and positive rental experience.

Following reference checks, credit checks , criminal records , and employment verification , look for indicators of financial responsibility, such as on-time bill payments reflected in a good credit score and stable employment history. Once you’re confident in their qualifications, here’s how to move forward with acceptance:

• Send Written Confirmation: Provide a written approval letter to set the stage for a positive landlord-tenant relationship.
• Be Friendly and Professional: Use a welcoming tone and express excitement about having them as a tenant, but avoid typos or informal language.
• Include Key Information: Clearly state deadlines and any actions required from the tenant.
• Avoid Unnecessary Details: Focus on essential information related to the approval and lease, excluding excessive details like late fees or security deposit policies.

You should also send rejection letters to non-selected applicants and disclose if the rejection is based on a consumer report, as required by the Fair Credit Reporting Act .

Under the Fair Housing Act , you cannot base your decision on the applicant’s race, skin color, religion, national origin, sex (including gender identity and sexual orientation), familial status, or disability. Additionally, the U.S. Department of Housing and Urban Development has issued guidance indicating landlords cannot deny an applicant based solely on a criminal record.

Step 1 – Enter Sender’s Information

Provide the sender’s full name and current address (the landlord or the rental property management company).

Step 2 – Fill Out the Date

Write the date of the application approval letter.

Step 3 – Add the Recipient’s Information

Provide the recipient’s full name and current address, which is the applicant and prospective tenant.

Step 4 – Include the Property Address

Provide the complete street address of the rental property.

Step 5 – Enter Lease Information

Write the lease term dates, amount of monthly rent, rent due date, amount of security deposit, and the proposed move-in date.

Step 6 – Add Landlord’s Contact Information

Provide the landlord’s phone number and email address.

Step 7 – Provide Signature

The landlord will sign the approval letter.

You can download a rental application approval letter template in PDF or Word format.

Download: PDF / Word

What’s Next?

• Lease Agreement: Draft a lease agreement that meets local legal requirements and the tenant to sign it within 24 to 72 hours of receiving it to ensure timely finalization. Agree on a date when the tenant will move in.
• Security Deposit and Rent Collection: Arrange to collect the first month’s rent and the security deposit (if applicable).
• Move-in Checklist: Before the tenant moves in, the landlord should conduct a move-in inspection together with the tenant and complete a rental inspection checklist .

What is an offer letter for leasing?

In leasing, an offer letter can refer to a few different documents. It could be a lease offer letter or an employment offer letter the applicant’s new employer provides to verify income.

A lease offer letter from a landlord to a prospective tenant, sometimes called an apartment rental offer letter if the property is an apartment, is distinct from a lease agreement and an application approval letter. It serves as a preliminary document indicating interest and outlining basic terms such as rent, security deposit, and lease term.

Prospective tenants may write offer letters as a starting point for negotiations, whereas landlords issue application approval letters to confirm acceptance of a tenant’s application.

How do I authorize a tenant?

Authorizing a tenant involves allowing them to undertake certain actions that may not be explicitly covered in the lease agreement. For example, if a tenant wishes to make permanent changes to the property or sublet a room, these requests are subject to the landlord’s discretion.

To authorize such actions, you should document your approval in writing through a lease amendment or supplement form to the lease agreement. Be as specific as possible to prevent misunderstandings and protect yourself in the event of a disagreement.

What is the difference between an offer to lease and a lease?

An offer to lease is a preliminary, non-binding document that outlines the basic terms and conditions under which a tenant might be interested in leasing a property. It serves as a starting point for negotiations. In contrast, a lease is a legally binding contract that details the finalized terms and conditions agreed upon by both the landlord and the tenant, making the arrangement official.

While lease offers are more common in commercial real estate, they can also be used in residential settings as an initial proposal before formalizing the arrangement with a lease agreement.

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WTO / Letters and Emails / Sample Rental Application Approval Letters (Approved Tenant)

Sample Rental Application Approval Letters (Approved Tenant)

The tenancy is the act of renting a room, apartment, or space for a given period for commercial or residential use under a given agreement between the tenant and the landlord.

An approved tenant letter is a formal letter written by the owner to the tenant, indicating the acceptance and approval of the tenant rental contract by the owner. An approved tenant letter tells the tenant that his/her application has been approved, and both parties are ready to sign a rental agreement.

Sample Letters

How to Write a Rental Application Approval Letter

An approved tenant letter is a formal letter; hence, it is good to use a formal format when writing it.

The following are the steps for writing an approved tenant letter.

Owner’s address and date

The landlord’s address comes as the first part of the letter, followed by the date when the letter was written. It is mostly written on the top left corner.

Owner’s name,

Tenant’s address

This is the second part. It consists of the tenant’s name and address.

Tenant’s name,

Subject/reference

The third part of this letter is the subject matter of the letter. It should be clear and simple.

Subject: Approved Tenant Letter.

Opening remarks

Dear Mr/Mrs (Tenant)

This is the main part of this letter and consists of a number of things.

• The first paragraph: Being a formal letter, greetings are not a must. You can go directly to the point. It consists of a brief personal identification as the landlord and a brief explanation of why you are writing the letter.
• The second paragraph: Consists of the terms and conditions for the tenancy contract, the rights of the tenant as well as the owner, facilities given to the tenant, and any other relevant detail that the owner might find important to the tenant, including the amount of rent.
• Last paragraph: In this paragraph, the owner indicates the approval of the tenancy contract as well as the appreciation of the new tenant.

Yours sincerely,

Name of the owner.

Things to Include

• The landlord’s address, date, and the tenant’s address.
• A clear statement about the terms and conditions of the contract.
• The rent amount and the rent due date.
• The period of the contract, if agreed upon.
• The interests of the owner and the tenant.
• The facilities offered and rights for the tenant.
• An approval statement as well as an appreciation and welcoming statement.

Sample Rental Application Approval Letters

In this section, you will find two practical and easy-to-follow sample letters for tenancy approval, providing a helpful guide for crafting your correspondence with tenants.

Traditional Letter Format

Dear Ms. Johnson,

I am John H. Smith, the owner of the property located at 789 Pine Road, Springfield. I am delighted to inform you that your application for tenancy at this address has been approved.

The tenancy agreement includes terms and conditions crucial for maintaining a positive landlord-tenant relationship. As a tenant, you have the right to a secure and well-maintained living environment. The monthly rent is set at $1,200, due on the first of each month. The property includes amenities such as a fully equipped kitchen, in-unit laundry, and access to the community swimming pool. It is expected that these facilities will be used responsibly and maintained in good condition. Please be aware that no pets are allowed, and smoking inside the property is prohibited.

I am pleased to officially approve your tenancy at 789 Pine Road. I appreciate your commitment to upholding the terms of our agreement and am looking forward to a positive and respectful tenancy relationship.

John H. Smith

email Format

Subject: Welcome to Your New Home at 205 Willow Lane!

Dear Ms. Martinez,

Greetings! I’m thrilled to inform you that your application to rent 205 Willow Lane, Apt. 3B, in Lakeside, CA, has been approved. As your landlord, I am excited to welcome you to your new home.

Let’s cover a few essential details of your tenancy. Your monthly rent is $950, payable by the 3rd of each month. This apartment comes with a private balcony, reserved parking, and access to our newly renovated fitness center. Please remember that the lease agreement includes a no-subletting clause, and all maintenance requests should be submitted through our online portal.

I am delighted to have you as a tenant at 205 Willow Lane. Your choice to live in this community is much appreciated, and I am committed to ensuring a pleasant and comfortable living experience for you.

Warm regards,

Emily Rodriguez  

Landlord, 205 Willow Lane Properties

The two sample tenancy approval letters are effective templates for landlords. Both are well-structured, maintaining a professional yet welcoming tone, crucial for fostering positive landlord-tenant relationships. They communicate the approval clearly, including essential details like property address, rent amount, and payment due dates. Unique features of each property, such as amenities and specific conditions like no pets or no subletting clauses, are highlighted, ensuring tenants are well-informed. This clarity in communication sets clear expectations and responsibilities from the outset.

Additionally, the letters are concise, avoid unnecessary details, and are personalized with the tenant’s name, making them more engaging. The inclusion of the landlord’s signature adds a personal touch and establishes a direct point of contact. By emphasizing adherence to the agreement’s terms, these letters encourage compliance and understanding. 

Overall, these examples serve as useful resources for writing effective tenancy approval letters that balance the delivery of critical information with the establishment of a respectful and positive first interaction.

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Letter Templates

letter of intent for rental space sample

If you’re planning to rent a commercial or residential space, you’ll need to write a letter of intent. This letter outlines your intention to rent the space and includes important details such as the rental term, rent amount, and any special requirements. To help you get started, we’ve prepared seven letter of intent for rental space samples that you can edit as needed.

Example 1: Rental Application

Dear Landlord,

I am interested in renting the property located at 123 Main Street for a period of 12 months starting on September 1st. I am willing to pay the monthly rent of $1,200 and an additional security deposit of $1,200. My credit score is 720 and I have a stable income of $60,000 per year.

Please let me know if you require any additional information or documentation. I look forward to hearing back from you.

Example 2: Lease Renewal

I am writing to express my interest in renewing my lease for the property located at 456 Oak Avenue. My current lease expires on October 31st, and I would like to extend it for another year. I am willing to pay the current monthly rent of $1,500 and sign a new lease agreement with any updated terms.

Please let me know if this is possible and if there are any additional requirements or fees. I appreciate your time and consideration.

Best regards,

Example 3: Commercial Space

Dear Property Manager,

I am interested in renting the commercial space located at 789 Market Street for my new clothing store. I require an open floor plan with at least 1,000 square feet of space, a private bathroom, and ample parking for customers. I am willing to sign a lease for three years with a monthly rent of $2,500.

Please let me know if there are any additional requirements or fees. I am excited about the opportunity to open my business in your property and look forward to your response.

Samantha Lee

Example 4: Sublease Request

Dear Tenant,

I am interested in subleasing the room that you currently occupy in the apartment located at 234 Elm Street. I require a private bedroom with access to the shared kitchen and bathroom, and I am willing to pay $800 per month. I understand that I will need to sign a sublease agreement with you and follow all of the rules outlined in your lease.

Please let me know if this is a possibility and if there are any additional requirements or fees. I look forward to hearing back from you.

Example 5: Vacancy Inquiry

I am interested in renting a one-bedroom apartment in your building located at 345 Pine Street. I am looking for an apartment with a balcony, a washer and dryer in-unit, and access to a fitness center. I am willing to pay up to $1,800 per month.

Please let me know if there are any vacancies that meet my requirements, and if so, what the application process entails. Thank you for your time and assistance.

Emily Rodriguez

Example 6: Rent Reduction Request

I am writing to request a reduction in my monthly rent for the property located at 567 Maple Avenue. Due to the COVID-19 pandemic, my income has been significantly impacted, and I am struggling to make ends meet. I am willing to sign a new lease agreement for a reduced rent amount of $1,200 per month, which is a $300 reduction from my current monthly rent.

Please let me know if this is a possibility and if there are any additional requirements or fees. Thank you for your understanding during these difficult times.

Robert Johnson

Example 7: Early Termination

I am writing to inform you that I will need to terminate my lease for the property located at 890 Cedar Lane early due to unforeseen circumstances. My lease is set to expire on December 31st, but I will need to vacate the property on October 31st. I am willing to pay any fees associated with the early termination and return the keys to you by that date.

Please let me know if there are any additional requirements or fees. I appreciate your understanding and assistance during this time.

Tips for Writing a Letter of Intent for Rental Space

When writing a letter of intent for rental space, keep the following tips in mind:

• Be clear and concise in your language.
• Include all relevant details such as rental term, rent amount, and any special requirements.
• Use a professional tone and avoid using slang or informal language.
• Proofread your letter for any errors or typos.
• Be prepared to provide additional documentation or information if requested.

Frequently Asked Questions

Can i negotiate the rent amount in my letter of intent.

Yes, you can include a proposed rent amount in your letter of intent and negotiate with the landlord if needed. Keep in mind that the landlord may have specific policies or requirements regarding rent amounts and may not be willing to negotiate.

What should I include in my letter of intent for a commercial space?

In addition to the rental term and rent amount, you should include any specific requirements for the commercial space such as square footage, layout, parking, or accessibility features. You may also want to include information about your business and how it would benefit from the location.

Do I need to provide references in my letter of intent?

You may be asked to provide references or other documentation to support your rental application. However, it’s not always necessary to include this information in the letter of intent. Wait for the landlord to request any additional information before providing it.

Can I use a letter of intent to terminate my lease early?

Yes, you can use a letter of intent to inform your landlord that you need to terminate your lease early. However, you may still be responsible for paying any fees or penalties associated with the early termination, as outlined in your lease agreement.

Is it necessary to use a formal greeting in my letter of intent?

Yes, it’s important to use a formal greeting such as “Dear Landlord” or “Dear Property Manager” to show respect and professionalism. Avoid using informal or casual language in your letter.

Should I include my credit score and income in my letter of intent?

You may choose to include your credit score and income in your letter of intent to demonstrate your financial stability and ability to pay rent. However, this information is not always necessary and may be requested separately by the landlord if needed.

Writing a letter of intent for rental space can be a daunting task, but with these examples and tips, you’ll be well on your way to securing the space you need. Remember to be clear, concise, and professional in your language, and include all relevant details. Good luck!

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Rental Application Denial Letter: How to Politely Reject a Tenant

Reading Time: 5 minutes

Although the ultimate goal of any landlord is to put a renter into a property, there are some times when it’s just not the right fit. Not every applicant who wants to live in your rental is going to work – whether it’s because you have too many applicants or a renter has a less-than-stellar record. When this happens, you’ll find yourself having to prepare a rental application denial letter.

It may feel daunting to have to write this type of letter, but it doesn’t have to be. In this Redfin article, we’ll guide you through the process. Whether you’re a landlord renting a home in Miami or a property manager renting apartments in Los Angeles , find out how to write a rental application denial letter that conveys the right message.

How to write a polite rental application denial letter

Writing a denial letter can feel stressful, because you’re having to let someone down. Your letter should have a professional and informative tone, covering exactly why you’re denying their rental application. Include as many specifics as possible, such as:

• Application date
• Property address
• Reason(s) for rejection
• Supporting documents (if necessary; i.e., a copy of their credit report)
• Your contact information (for additional questions)
• Suggestions for alternate options (optional)

Don’t forget to thank them for applying and let them know you feel bad about having to say “no.” You can include phrases like, “We regret to inform you,” to help soften the rejection.

Deciding between renting or buying your next home?

Some rental application denial letters will feel like you’re filling out a form. They’ll list all the possible, legal, reasons to deny a renter, and let you check the boxes. This does save time, but it’s often impersonal and can turn prospective renters away from re-applying in the future.

If you can, take the time to make it a little more personal, and a little less formulaic. Try out this template instead.

(Applicant’s full name)

(Address of rental property)

RE: Rental application review

Dear (Applicant’s name),

Thank you so much for submitting your rental application for (Property Address.) I’ve had time to review it and sincerely regret to inform you that it was not accepted at this time.

The decision was made based on (fill in as many specifics regarding the reason why you denied the application such as low credit score, income concerns, the property is no longer available, issues with rental history, etc.)

I understand this is not the news you were hoping to hear. Should you have any questions regarding your rental application status, please don’t hesitate to reach out to me directly at (your phone or email.)

You may also want to consider (insert any advice, if applicable to help them out the next time such as offering up a co-signer, seeking rentals more in their price range, etc.)

(Your Name)

Legal reasons you can’t reject a rental application

As a landlord, you most likely want to rent to a tenant who will respect your property and take good care of it. However, you can’t reject a potential tenant based on their personality alone. The Fair Housing Act restricts the reasons landlords can reject someone’s rental application . You must adhere to these regulations to prevent any legal recourse.

Under the Fair Housing Act , a rental application denial letter can’t be served on the basis of race, color, national origin, religion, sex, familial status, or disability. This prevents housing discrimination and reverses housing segregation. 

You’re also not allowed to deny a renter’s application based on their criminal record, unless there are dangerous criminal convictions that could put people, and your property, at risk. In other words, a DUI is not grounds to deny a potential renter, but getting convicted of arson most likely is. If you’re unsure about what is considered a “dangerous criminal conviction,” you can always speak to a lawyer.

6 legal reasons you can reject an application

In addition to a dangerous criminal conviction, there are several other legal reasons why you can reject a potential tenant’s application.

1. When their credit score isn’t high enough

It’s common practice for a landlord to run a credit check on every applicant. If the potential tenant’s score is too low, then you can reject their application. Since a credit score is often indicative of an applicant’s financial history, a low number could mean they don’t pay their bills, including rent. It’s up to you whether you allow them to bring in a guarantor or co-signer to help get their rental application approved. You may also consider asking for a credit reference , which may give you additional information about the applicant’s creditworthiness.

2. When their finances don’t cover expenses

A prospective tenant’s finances are also a major concern for landlords. Not only does an applicant need to have enough funds to cover all the upfront costs – first and last month’s rent, security deposit, etc. – but they need enough income to pay the rent each month along with their other bills. Many landlords ask that their renters make a specific amount annually. The standard ask is three times as much income as rent costs to ensure rent is paid. In some areas, the ask may be even higher.

3. When their rental record is less than stellar

Looking at a potential tenant’s rental history report may also raise some red flags that could lead to a rental application denial letter. Situations like prior evictions , records of unpaid rent or fees, bad feedback from previous landlords, and proof of previous property damage can be reasons to reject a rental application. You need to protect your property, so it’s best to be hesitant when issues like these arise.

4. Inadequate references

When reaching out to references such as former landlords, employers, or others, you may receive a wide variety of responses. If the applicant’s references provide negative feedback, this can be a reason to reject their application. 

5. When there’s an issue with their application

If a potential tenant lies on their application or omits information, you also have grounds to deny them tenancy. Either they’ve falsified the information you need to approve their application, or they simply didn’t give you enough. As a result, those are two major reasons to write a rental application denial letter.

6. When the property is no longer available

When demand is high for a specific property, you may get more rental applications than you actually need. Evaluating them on a first-come, first-served basis, you may fill the vacancy quickly. It’s polite to send a letter out to the other applicants letting them know the property is no longer available. It’s another example of when it’s legal to tell an applicant “no” in regards to renting your property.

Alison is part of the Content Marketing team as a Content Marketing Specialist. In her 4 years at Redfin, Alison has written a variety of articles ranging from home design tips to housing affordability. A California-native, Alison currently resides in Seattle where you can find her catching a concert or exploring farmers’ markets. Her dream home is a cottage-style house with a chef’s kitchen and a cozy room to store and play vinyl records.

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