canadian graduate student research mobility agreement

School of Graduate Studies

Visiting & exchange opportunities.

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International Opportunities

Did you know? # UofT  has relaunched its Safety Abroad website with a redesigned online registry to support the safety of students traveling internationally for study, work or professional experience. Register and find out more.

The School of Graduate Studies and the Centre for International Experience encourage current U of T graduate students to explore international study opportunities.

Consider the benefits studying abroad may yield: international research collaboration, conducting research abroad, gaining access to archives, networking for future degrees and projects, completing language proficiency requirements, and more. You can choose to go on exchange for a session, year or summer. Depending on your graduate unit, you may be approved to go on exchange for up to three sessions.

Eligibility

The program is open to degree-seeking students registered with the School of Graduate Studies. Learn more about your eligibility. Students registered in professional Faculties (such as MBA, PT/OT, Medicine, and Dentistry) should consult their Faculty for study abroad opportunities.

Students are responsible for the entire costs of an exchange.

Destinations

Universities designated “open to all students” and “open to St. George Arts & Science, UTM, UTSC, and SGS” are available to you. Consult the full list of exchange institutions or get advice on selecting a program and narrowing down your choices.

Advice on Selecting a Destination

It is unlikely that many of the partner institutions will match your interests or research area, so it is important to discuss this decision with your supervisor or graduate unit. Often, U of T professors will have colleagues at a partner institution and this can be a great advantage to your coursework or research.

Course Pre-authorization Prior to an Opportunity Abroad

Graduate course(s) and language proficiency requirements for exchange program participants must be approved in advance by the student’s supervisor (if applicable) and home graduate unit. Submit the Course Pre-authorization form (PDF) to your home graduate unit. If your course(s) and/or language requirements are approved, SGS will notify the Centre for International Experience who will process your graduate exchange application.

Transfer Credit

Graduate students participating in an approved exchange program on the recommendation of their graduate unit, and approval by SGS, may receive transfer credit (PDF) for up to 50% of the course requirements for their degree. You may even be able to satisfy your language requirements. Approval of transfer credits and exemptions must be recommended by your graduate unit and authorized by SGS. It is your responsibility to discuss credit for coursework and language proficiency requirements with your supervisor (if applicable) and graduate unit, prior to applying for an opportunity abroad.

Be aware that it is not the grading scale at the host institution that determines transfer credit but the grading scale at U of T. A minimum grade equivalent to the U of T grade of “B-” must be obtained at your Host University in order for a course to be considered for graduate credit transfer.

For students studying in Europe, note that 6 ECTS (European Credit Transfer System) credits is equivalent to 0.5 full-course equivalent (FCE). SGS makes the decision on how to apply the ECTS transfer credit system and other foreign grading scales to the U of T system.

For more information, review the Transfer Credit Handbook , a reference for graduate students on exchange.

Special Considerations: Coursework vs. Research

Depending on your degree, you may choose to go abroad during the coursework portion of your degree or while you are engaged in the research/writing of your thesis or dissertation. Both periods are acceptable for study abroad, but in either case your plan must be approved by your supervisor (if applicable) and graduate unit.

Language Study

Many graduate degrees have a language proficiency requirement that may be achieved through a summer abroad experience. Currently, the Centre for International Experience offers options to study German, Mandarin, Cantonese, Korean, and Norwegian during the summer months. The advantage for you as a graduate student is that no additional U of T tuition or incidental fees are required, since your registration lasts through the summer already.

Graduate Funding Packages

During most programs abroad you will remain registered as a U of T student. This means that much of your graduate funding package will also remain intact — with the obvious exception of teaching assistantships. For more information, discuss your situation with your graduate unit.

Graduate students must be approved by their graduate unit, supervisor (if applicable), and the School of Graduate Studies before applying for studies abroad. Include the Graduate Student Authorization form (Word) with your application to the Centre for International Experience.

Graduate students must also complete the Course Pre-authorization form (PDF), which will be sent directly by your home graduate unit to the School of Graduate Studies. If your course(s) and/or language requirements are approved, SGS will notify the Centre for International Experience who will process your graduate exchange application.

Intrigued by the exchange opportunities available to you? It is time to start thinking about applying .

For questions related to going abroad, contact the Centre for International Experience .

If you have degree program questions, contact your graduate unit.

U of T Global

Explore learning abroad opportunities and global initiatives undertaken by U of T faculty from across the tri-campus.

Opportunities within Canada

Did you know there are many opportunities for U of T graduate students to participate in exchanges within Ontario and across Canada?

Canadian Graduate Student Research Mobility Agreement (CGSRMA)

As research becomes increasingly interdisciplinary and networked, and as research equipment becomes more specialized and expensive, graduate students from one university may have to spend time at another university in order to complete or enhance their research.

The Canadian Graduate Student Research Mobility Agreement (PDF) sets out a protocol for institutional recognition of visiting graduate research students within Canada.

Canadian University Graduate Transfer Agreement (CUGTA)

The Canadian University Graduate Transfer Agreement (PDF) permits a registered student in good academic standing to take a limited number of degree program course requirements at a Canadian Association for Graduate Studies (CAGS) member university without completing further admission formalities.

Ontario Visiting Graduate Student Agreement (OVGS)

The Ontario Visiting Graduate Student Agreement (PDF) permits a registered student in good academic standing to take a limited number of degree program course requirements at an Ontario university without completing further admission formalities.

Graduate Exchange Agreement (GEA)

The Graduate Exchange Agreement (PDF) is recognized by U of T’s School of Graduate Studies and has established authorization for graduate course study requests at McGill University, Université de Montréal, and University of British Columbia.

The student pays tuition fees at U of T as per normal and is classified as a non-degree student at the host university.

Are you a student from a partner institution?

Learn more about an exchange opportunity at the University of Toronto.

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Western Deans' and CAGS Mobility Agreements 

This agreement was established in 1974 as an expression of cooperation and mutual support among universities offering Graduate programs in western Canada. Its primary purpose is the reciprocal enrichment of graduate programs throughout western Canada.

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Western Deans' Agreement

If you are a student at any of the following institutions, the Western Deans' Agreement provides an automatic tuition fee waiver for students who wish to take graduate classes at SFU. You will still pay tuition at your home institution, but, will not pay SFU tuition. You will be responsible for SFU ancillary fees.

• University of Alberta
• Athabasca University
• Brandon University
• University of British Columbia
• British Columbia Institute of Technology
• University of Calgary
• Concordia University of Edmonton
• University of Lethbridge
• University of Manitoba
• University of Northern British Columbia
• University of Saskatchewan
• University of Regina
• Royal Roads University
• Thompson Rivers University
• Trinity Western University
• University of Victoria
• University of Winnipeg

Apply to WDA

Please visit the Dates + Deadlines page to review due dates for WDA documentation each term. 

See Courses offered at SFU

CAGS Mobility Agreement

CAGS (Canadian Association for Graduate Students) wishes to encourage graduate student mobility within Canada in order to foster the exchange of ideas, specialized training, research collaboration, and interdisciplinarity. 

If your home institution is not listed above, but, is in Canada you may request to take courses at SFU, however, you will be responsible for tuition and ancillary fees at SFU and may be required to pay tuition and fees at your home institution as well. 

Apply to CAGS

The following form, with an unofficial transcript from your home institution, confirmation of your student status at your home institution and proof of valid medical coverage are required at the time of application. 

*CAGS documentation is due a minimum of 6 weeks prior to the first day of the new term at the host institution.

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If certain conditions are met, graduate students at Ontario Tech University may apply to take courses at universities within and outside Canada and to apply for credits earned to be transferred to their graduate program. Similarly, students from other universities within and outside Canada may apply to take courses at the university that can be applied to their graduate work at the institution at which they are registered.

Ontario Visiting Graduate Student Plan

The Ontario Visiting Graduate Student Plan (OVGSP) permits a graduate student to take courses at other Ontario universities while remaining a registered student at his or her home institution. Students at Ontario Tech University must complete the Ontario Visiting Graduate Student Application and provide an outline of the course, desired term and the reason for requesting such permission. The course must be a requirement of the student's program and must be formally approved by the graduate program director as well as the student's supervisor before submission to the School of Graduate and Postdoctoral Studies (SGPS). 

Under the terms of this plan, student fees for the requested course(s) are covered by the home institution.

Students from other universities wishing to register for graduate courses at this university should contact the Graduate Studies department at their home institution for more information regarding the process.

For more information, visit the Council of Ontario Universities' site on OVGS or download the information package below.

OVGS information package

Canadian University Graduate Transfer Agreement

Students wishing to take courses at institutions outside Ontario but within Canada may do so through the Canadian University Graduate Transfer Agreement (CUGTA). This agreement provides students in good standing enrolled in a graduate degree or diploma program at a CAGS member university the opportunity to take courses offered at another member institution (host) for transfer credit to the program at their institution (home). Students at Ontario Tech University must complete the Canadian University Graduate Transfer Agreement Request form and provide an outline of the course, desired term and the reason for requesting such permission. The course must be a requirement of the student's program and must be formally approved by the graduate program director as well as the student's supervisor before submission to SGPS.

Unlike the OVGS Plan, under which students' fees for the requested course are covered by the home institution, the CUGTA Agreement requires students to pay tuition for the course(s) concerned and applicable incidental fees at the host institution.

Visiting students outside Canada

Students from Ontario Tech University wishing to take courses at universities outside Canada may do so on a letter of permission. Such an arrangement must be approved in advance by the student's graduate program director, in consultation with the student's faculty advisor or research supervisor, as applicable. A letter of permission ensures that the courses to be taken at the host institution will be recognized for credit at this university and are applicable to the student's program of study. This allows the student to attend the host institution without formal admission. If the student is in clear academic standing and has the necessary prerequisite courses, the student shall complete a Letter of Permission Request form and submit the course outline(s) to SGPS. Students are required to meet any application requirements specified by the host institution.

Once the course is completed, students are responsible for having copies of the final transcript from the host institution forwarded to SGPS for award of transfer credit. The minimum mark a student must achieve to have the course transferred is B-minus (70 per cent). The grade from the transfer credit will not be included in the calculation of the GPA.

Students must apply for a letter of permission before taking a course elsewhere. Failure to do so could result in revocation of admission.

Students completing graduate programs at universities outside Canada can apply to complete individual courses at Ontario Tech University on a letter of permission from their home university. Such students shall be admitted to the university as non-degree students. Letter of permission students are required to submit a letter from the Dean of Graduate Studies at their home university to SGPS. This letter should confirm that the student is registered in a graduate program at the home university, approve the student's request to take the course at our university, and outline the expectations of work to be completed during the time spent here.

It is the responsibility of the students to ensure they have the necessary prerequisites and are academically prepared for the course. Students are responsible for any applicable application and letter of permission fees.

Important note

Only students who have been admitted without conditions or who have fully satisfied any conditions specified at the time of admission will be approved to apply for graduate courses at other universities through the OVGS Plan, CUGTA or on a letter of permission. See the Graduate Academic Calendar for more information.

Canadian Graduate Student Research Mobility Protocol

The Canadian Association for Graduate Studies (CAGS) recognizes that research mobility is an important aspect of graduate students. As such, CAGS developed a protocol for recognizing visiting graduate research students at Canadian universities.

Visiting Graduate Students for Research (Outside Canada)

Graduate students from outside Canada that interested in performing research at the university are considered visiting scholars and must have a host supervisor. Host supervisors must complete the Visiting Scholars form .

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Canadian Graduate Student Research Mobility Agreement (CGSRMA)

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<strong>Canadian</strong> <strong>Graduate</strong> <strong>Student</strong> <strong>Research</strong> <strong>Mobility</strong> <strong>Agreement</strong> (<strong>CGSRMA</strong>) Preamble As research becomes increasingly interdisciplinary and networked, and as research equipment becomes more specialized and expensive, graduate students from one university may have to spend time at another university in order to complete or enhance their research. CAGS wishes to encourage graduate student mobility within Canada in order to foster the exchange of ideas, specialized training, research collaboration, and interdisciplinary. The <strong>Agreement</strong> sets out a protocol for institutional recognition of visiting graduate research students. Universities that have agreed to participate in this process are listed separately. Universities that wish to participate should contact CAGS. Many provinces and some regions already have agreements that facilitate mobility of graduate students who wish to take courses at other institutions, and there is also a national agreement for this purpose. This <strong>Agreement</strong> does not pertain to courses, but exists to facilitate visits by graduate students to other institutions in order that those students are able to participate in research activities and be recognized as legitimate visitors to the host campuses. We know that such visits currently take place by informal arrangement, but there are risks inherent in that informality. Terms a) <strong>Graduate</strong> students registered at a home university may be registered as “visiting graduate research students” at host institutions b) No fee will be charged to visiting graduate research students provided they are registered full time, are paying fees at their home institutions, and are not taking courses at the host institutions. However, incidental fees may be charged at the discretion of the host university. c) A faculty member at the host institution must agree to supervise and take responsibility for the visiting graduate research student during his/her stay. It is recognized that it is the responsibility of the visiting student to find a supervisor at the host institution.

• Page 2 and 3: d) Visiting graduate research stude
• Page 4 and 5: Sample Templates for Letter of Agre
• Page 6 and 7: Sample Letter 2. Canadian Visiting

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Western Deans

Canadian University Graduate Transfer Agreement CUGTA

Canadian Graduate Student Research Mobility Protocol (CGSRMP)

Deadline: All forms are due 7 weeks prior to the start date of the course OR 1 week prior to the deadline for receipt of a completed form at the host institution. See note about Athabasca in the Western Deans section as the deadline is significantly earlier.

• Regulations

Academic Regulations

The University reserves the right to modify the academic programs and regulations at its discretion.

For information on Admission regulations consult the Graduate Studies section of most recent version of the Academic Calendar at:  https://academiccalendar.nipissingu.ca/

Time and Completion Regulations

Academic year.

The School of Graduate Studies operates on a trimester basis, with three terms defined as: fall term (September to December); winter term (January to April); and spring/summer term (May to August). The academic year begins with a fall term followed by a winter term.

Registration Status for Graduate Students

Graduate Students are referred to as full-time or flex-time on the basis of the program in which they are enrolled. Regardless of this classification, all students have access to university facilities and are expected to take part in the academic life of their program and the university. All graduate students are deemed to be full-time unless declared otherwise.

Full-time Students

Full-time students must identify themselves as such when registering and on all documents. They are eligible for graduate funding within the full-time program of study period.

Full-time students employed by Nipissing University work no more than an average of 10 hours per week at diversionary employment. Diversionary employment is work that takes a student's time away from his/her program of study and research.

Flex-time Students

This option is intended to permit working professionals to be engaged in continued employment in areas related to the fields of research. Flex-time students are not eligible for financial support from the university.

Changing Status

Students may change their status from full-time to part-time, or vice-versa, by completing a  Change in Status Request  form and submitting it to the School of Graduate Studies for approval by the Vice President, Academic and Research or Designate. A change in status may have an impact on student aid and awards eligibility, fees, income tax credits, and other areas.

A year is based on three terms: fall, winter, spring/summer

Nipissing Balance of Degree Fee

The minimum total academic fee is predetermined by the length of the graduate program into which a student is admitted. Please refer to the time of completion section of the academic regulations document.

Full-time/Flex-time graduate students should be aware that they may be required to pay additional academic fees in order to equal the total minimum fee paid by a full-time student in the same program in case they finish their program earlier than the normal completion time. This balance of degree fee is assessed just prior to graduation and is based on the tuition fee on the schedule in effect at the time of graduation.

Continuous Registration

All graduate students must maintain continuous registration in each consecutive semester of study until they have completed the requirements of their program. It is the student's responsibility to ensure they are registered in their courses by the appropriate deadline for each term.

All graduate students who have not been granted a Leave of Absence, will be registered in a University placeholder course and will be assessed the appropriate fees. 

Students wanting to complete their program after they have been withdrawn from their program must apply for re-admission and pay the application fee. Students should be aware that in the event of readmission, continuation of the same research project and/or supervisor cannot be guaranteed. Additionally, it is possible that students will be unable to count previously earned graduate credit toward the completion of their degree.

Extensions​

Under exceptional circumstances the Dean of Graduate Studies and Research, may permit the time to completion to be extended by one term to a maximum of three terms. All requests for extensions shall use the appropriate form and should be directed to the Graduate Program Coordinator/Graduate Chair who will make a recommendation to the Dean of Graduate Studies and Research.

Tuition and ​Other Fees

Graduate students pay all required tuition and other fees as set by Nipissing University. Such fees are set on a per term basis.

Leaves of Absence

The requirement of continuous registration supports students toward the timely completion of their studies. However, the university recognizes that from time to time, students may need to be absent from their studies. Upon recommendation of the Faculty Advisor/Research Supervisor and the Graduate Program Coordinator/Chair, the Dean of Graduate Studies and Research may grant the following Leaves of Absence:

Leaves of Absence may not be used to pursue any activities which form part of a study plan (such as field experience, individual study, directed study or individual research), or for which any form of residual program credit might otherwise be requested.

Elective leave of absence

Students applying for an elective leave of absence do not have to provide grounds for their request as long as it is submitted in a timely fashion.

Restrictions:

• Granted for only one term over the course of the degree program
• Students must have already completed at least two terms of study

Exceptional Circumstances leave of absence

Students applying for a leave of absence under exceptional circumstances are students who are facing a type of hardship that takes them away from their studies, such as medical, professional or compassionate circumstance.

Restrictions

• Granted for up to three terms during the course of the degree program

Maternity leave of absence

Available to students, during and immediately following, a pregnancy.

• Granted for up to three terms per pregnancy during the course of a degree program

Parental leave of absence

Available to students for whom parental responsibilities are such that they require the student to be absent from their studies.

• Granted for only one term per child over the course of the degree program

No Course Available

Available to students who have yet to complete course work if no suitable course is offered in any given term.

• Granted on a term-by-term basis only, during the course of the degree program
• Does not apply if the student is registered as working on a thesis or major research paper, or has an incomplete grade or in-progress grade at the end of the previous term.

Once on leave, students will neither be registered, nor will they be required to pay fees for this period. In general, students on leave may not make demands upon the resources of the University (such as the library, laboratories, or gymnasium), attend classes, or expect advice from their supervisor. Students on leave will not be eligible to receive internal awards or funds from Nipissing University. In the case of other graduate students awards or funds, the regulations of the particular granting agency apply.

Except where noted, and in special circumstances, it is not expected that a student will be granted more than one leave of absence. An elective leave of absence will only ever be approved once. Requests for a leave of absence must be received prior to the registration deadline of the term to be effective for that term. Requests received after the registration deadline will only become effective in the following academic terms. Requests cannot be approve retroactively.

Voluntary Withdrawal

Students who withdraw from a graduate program are to immediately inform the Registrar's Office, the School of Graduate Studies, the relevant, Graduate Program Coordinator/Chair and their Research Supervisor in writing.

A withdrawal is not official until it has been received by the Registrar's Office. Under no circumstances will a withdrawal notice be back-dated.

After a request to voluntarily withdraw has been processed by the Office of the Registrar, the student is then officially withdrawn and may be eligible for a credit of a portion of tuition fees to their account. In all but Thesis or MRP, a mark of “W" (Withdrawn) or "F" (Failed) may appear on a student's academic record, depending on the date that the withdrawal request has been received. In an MRP or Thesis course a mark of “W ” will appear on the student’s academic record.

Discontinuing attendance in classes, failure to submit any assignments, notification to the instructor, or stopping payment on a cheque, do not constitute official withdrawal.

Withdrawal Schedule

The withdrawal schedule is posted before the beginning of each academic year under the Important Dates section on the most recent version of the Academic Calendar:  https://academiccalendar.nipissingu.ca/ . 

Visiting Student

Ontario visiting graduate student plan (ovgs).

The Ontario Visiting Graduate Student Plan allows graduate students of an Ontario university to take graduate courses at another Ontario university while remaining registered at their own university. The plan allows students to bypass the usual application or admission procedures. Registration is not complete until prior approval has been received from both the host and the home universities.

A student who is classified as an Ontario Visiting Graduate Student will register and pay fees to the home university but will pay no fees to the host university. Nipissing University graduate students interested in taking a graduate course at another Ontario University under the OVGS plan should complete the OVGS application form, which can be found on the School of Graduate Studies'  website . No more than six credits will be allowed as OVGS credits.  The course(s) selected must be at the graduate level and required for the student's degree program and not available at Nipissing University.  Such courses may not be "extra," or "audit," courses for the student.

Canadian University Graduate Transfer Agreement (CUGTA)

Graduate students wishing to take courses at institutions outside Ontario but within Canada, may do so through the Canadian University Transfer Agreement (CUGTA). This agreement provides students in good standing, enrolled in a degree or diploma program at a Canadian Association for Graduate Studies (CAGS) member university, the opportunity to take courses offered at another member institution for transfer credit to the program at their home institution.

The CUGTA requires students to pay tuition for the course(s) concerned and applicable incidental fees at the host institution. Nipissing University graduate students interested in taking a graduate course at another Canadian university outside the province of Ontario, should contact [email protected] . No more than six credits will be allowed as CUGTA credits.  The course(s) selected must be at the graduate level and required for the student's degree program and not available at Nipissing University. Such courses may not be "extra," or "audit," courses for the student.

Canadian Graduate Student Research Mobility Agreement (CGRSMA)

The Canadian Graduate Student Research Mobility Agreement (CGRSMA) sets out a protocol for institutional recognition of visiting graduate research students. This agreement does not pertain to courses but exists to facilitate visits by graduate students to other institutions in order that those students are able to participate in research activities and be recognized as legitimate visitors to the host campus(es).

Under the CGSRMA, graduate students pay fees to their home university and will pay no fees to the host institution. However, incidental fees may be charged at the discretion of the host university. Graduate students interested in conducting research at another Canadian University should contact the School of Graduate Studies for more information.

Out-of-Province and International Students

Nipissing University allows out-of-province and international students to visit in one of three ways: to take course work, to conduct research, or to participate in an internship. In any case, students will be registered as full-time students for a maximum of one year. Acceptance is only on the recommendation of the department or program at Nipissing.

Students completing either research or an internship will be registered in the below courses while at Nipissing University:

SOGS 5001:  Visiting Student Research

This course is for out-of -province and international students who are coming to Nipissing to conduct research as part of their degree studies at their home university. This course is not for credit. Enrollment in this course is by permission only. Course content will be determined by the host program.

SOGS 5002:  Visiting Student Internship

This course is for out-of-province and international students who are coming to Nipissing to conduct research as part of their studies at their home university with support of their government programs or other scholarship.  This course is not for credit.  Enrollment in this course is by permission only.  Course content will be determined by the host program.

Acknowledgements are given to McMaster University in the development of this policy.

PROGRAM REGULATIONS

Program of studies approval.

The Program of Studies shall meet program requirements as approved by Senate, and includes the required courses (including directed studies), work terms or other practice-based components, any competency exams, scholarly components, or other requirements.

For a Master of Arts, Master of Science, and Master of Environmental Science/Studies each student has a Program of Studies which is prepared by the School of Graduate Studies and is approved by the relevant Graduate Program Coordinator/Chair and the Dean of Graduate Studies and Research. In cases of programs with a Major Research Paper / Thesis component, consultation will include the Research Supervisor. The Program of Studies must be approved before the student registers in the program, and must include a detailed schedule for progress and completion.

In the Master of Education program, each student is assigned a Faculty Advisor and is automatically registered in the course route for the MEd program. An MEd student may decided, in consultation with their Faculty Advisor, to embark on a Major Research Paper or Thesis. The student will then find a suitable Research Supervisor with the help of his/her faculty advisor and fill in the Request to Declare a Supervisory Committee and the MRP/Thesis Application Form . 

• Program Requirements

Scholarly Content

All graduate programs at Nipissing have a defined scholarly research component, which may take the form of a Thesis, a MRP, or a Research Project and Seminar (MEd only).

Where appropriate for the discipline or field, another specified activity designed to test the acquisition of analytical and interpretive skills may be used (such a series of shorter research papers within courses, an exhibit of works, or a creative performance). In such cases, the appropriate scholarly content must be approved by the Dean of Graduate Studies and Research.

Practice-based Content

Where appropriate and possible, Master's programs at Nipissing have a defined practice-based component. This includes a co-op work program, a practicum, a work-term, a professional, community-or industry-based project/paper or Thesis, or some other form of practice-based or service learning assessment.

Ethics in Research

The Tri-Council Policy Statement on Ethical Conduct for Research Involving Humans ( TCPS 2, 2018) establishes the procedures and standards for the ethics review of research involving human subjects. All researchers, including graduate and undergraduate students, collecting data with human subjects should become familiar with this policy.

All research that involves living human subjects requires review and approval by a Research Ethics Board (REB) before the research is started. This includes research funded by grants, scholarships, contracts and contributions, unfunded faculty research, graduate and undergraduate research, and administrative research. This also includes course permission to be submitted by professors if students are to work with human subjects as part of their course requirement. Such permission should be received prior to any assignment being undertaken by students. The REB must review and approve all research conducted on and off campus, by faculty, staff and students.

With the exception of MRPs or Theses and courses with a Pass/Fail grade, the standardized grading system for graduate courses at Nipissing University is:

Graduate students must receive a grade of B or higher to receive credit for a course; however, each program may have further specific degree requirements.

Required Withdrawal

• Students who receive a final mark of less than 70% in one graduate course will be placed on academic probation. If the course is a required one, students MUST repeat the course and obtain at least 70% in the repeated course.
• If a student receives a final mark of less than 70% in two graduate courses, the student will required to withdraw from the university
• Students who are required to withdraw from the university will not be eligible to receive funding for the remainder of the year.
• Students who are required to be withdrawn from the University for academic reasons and who wish to re-apply may do so after one calendar year following the required withdrawal date.

Appeals of Academic Decisions

Appeals are normally heard regarding possible inequities in the process used in grading. Should a student not be satisfied with an awarded grade, he or she may appeal using the appeal process found within the Academic Calendar.

MRP/THESIS/DISSERTATION REGULATIONS

Mrp/thesis/dissertation oral proposal presentation.

Individual programs may require the student to do an oral presentation as part of the MRP proposal.

For programs that require students to present their research proposals both the Research Supervisor(s) and Graduate Program Coordinator/Chair will have to give their approval for the student to proceed with the writing of their MRP/Thesis/Dissertation.

• Defence Process
• Supervisory and Examination Committees

MRP/Thesis/Dissertation Temporary Restricted Access

At least a month prior to the time of submitting the MRP/Thesis/Dissertation, a student may apply to the Dean of Graduate Studies and Research requesting that the MRP/Thesis/Dissertation be withheld from deposit in the library for an additional three (3) months.

For any additional period of six (6) months, the student must submit a request for extension one month prior to the termination of the previous period. The student’s supervisor will be required to justify the extension of the restriction.

The period of restriction that a student may apply for will not exceed more than two years from the date of the degree being approved. There is no unlimited period of restriction.  Please see the MRP/Thesis/Dissertation Embargo/Delay of Publication Form .

Reasons for exemptions are as follows:

• Publication: to refrain from releasing data contained in the research while publications are prepared.
• Patent: disclosure of data or research results usually prevent the issuance of a patent. What has become public knowledge could not be patented.
• Security and safety: some data or information contained in the research could endanger the security or safety of individuals, including racial, ethnic and /or political persecution.
• Actionable breach of confidence: disclosure of information constitute a breach of confidentiality agreement and is actionable by the owner of the information (e.g. intellectual property rights)
• Third party liability: due to publication of information third parties mentioned in the text could face legal challenge or liability.

Nipissing University sits on the territory of Nipissing First Nation, the territory of the Anishnabek, within lands protected by the Robinson Huron Treaty of 1850. We are grateful to be able to live and learn on these lands with all our relations.

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Academic Calendar

Registration information, registration information for graduate students.

All graduate students* are required to register every academic term up until graduation. This includes Fall, Winter and Summer terms.

*The re-registration requirement does not apply to occasional students, visiting students, Pre-Master’s students or students on an Exceptional or Parental Leave of Absence (refer to “ Leaves of Absence ”).

Initial Registration

All graduate students must initially register in the term indicated in their letter of acceptance to the Faculty of Graduate Studies. Any student not registered by the registration deadline for the term specified in their letter of offer will be required to apply for re-admission (re-admission is not guaranteed). In exceptional circumstances and with prior approval from the department/unit, students may defer registration for up to one (1) year following acceptance into the Faculty of Graduate Studies.

A student's program of study must be approved by the Head of the major department/unit or designate. Approval to take courses from departments/units outside the major department/unit must be obtained from the outside department/unit.

Re-Registration

In addition to course registration, students must register in the Master’s re-registration course (GRAD 7020) or Doctoral re-registration course (GRAD 8020) every term. Registration in the re-registration course ensures students retain their status as a graduate student and are assessed the appropriate fees.

For more information about registration, see the Registration Procedures section of the FGS Academic Guide.

Returning Students & Progress Reports

Student progress must be reported at least annually to the Faculty of Graduate Studies on the “ Progress Report ” form. Failure to submit a Progress Report will result in a hold placed on the student’s record which will prevent future registration.

How to Register

The Registrar’s Office provides comprehensive information about registration concerning important registration dates, tips, step-by-step how-to’s, and registration errors. See  https://umanitoba.ca/registrar/registration .

Failure to Register

Failure to re-register while in good academic standing will result in the student being discontinued from their graduate program and the notation ‘Discontinued Graduate Program’ placed on their academic record. Failure to re-register while not in good academic standing* will result in the student being withdrawn and the notation ‘Required to Withdraw’ placed on their academic record. A student who has been discontinued and would like to be considered for continuation in a program must apply for re-admission via the online admission process.

*Good academic standing includes, but is not limited to, the regulations contained in sections Academic Performance and Performance Related to Coursework without exceeding the time permitted to complete a program.

Registration Reminders

• Submitted your Progress Report form?
• Submitted your Advisor Student Guidelines?
• Met with your advisor or department/unit for program approvals?
• Accessed Aurora Student to check for any timetable updates?
• Accessed Aurora Student to register for your courses?
• Accessed Aurora Student for a fee assessment?
• Paid your fees?
• Cleared any holds on your record?

Fee Payment

Registration is not complete until fee payment or fee payment arrangements are made. Students are urged to refer to the Registrar’s Office for information on Tuition and Fees, payment deadlines, how to view your fees, etc. See https://umanitoba.ca/registrar/tuition-fees

Mandatory Academic Integrity Course (GRAD 7500 or GRAD 7501)

All students, including those in a Pre-Master's program, are required to register for and complete GRAD 7500 Academic Integrity Tutorial (0 credit hours) within their first term of registration. Université de Saint-Boniface graduate students may choose to complete GRAD 7500 or the French-language equivalent, GRAD 7501 . For more information about GRAD 7500, see  GRAD 7500 - Academic Integrity .

Université de Saint-Boniface students should consult their home department for information about accessing GRAD 7501.

Mandatory Research Integrity Online Course (GRAD 7300)

All students, including those in a Pre-Master's program, are required to register for and complete GRAD 7300 within the first year of their program or prior to applying to any ethics boards which are appropriate to their proposed research, whichever comes first. For more information about GRAD 7300, see GRAD 7300 - Research Integrity .

Course Classifications

Students who register themselves must have prior approval of the Department/Unit Head or designate. Students registering themselves should add only those courses that are a Major (Standard "S") course in their program. Courses with Auxiliary “X”, Audit “A”, or Occasional “O” status must be added by the department/unit.

Course classifications Auxiliary “X”, Audit “A”, or Occasional “O” are explained in the FGS Academic Guide . 

Voluntary Withdrawal from Courses

Graduate students must obtain permission from their department/unit to voluntarily withdraw from courses. Students are not permitted to VW from courses without permission from their department/unit head on recommendation from their advisor/advisory committee.

Faculty of Graduate Studies “GRAD” Courses

Students who intend to graduate in the coming year (February, May or October) must register for their final GRAD capstone course (e.g., thesis, practicum, comprehensive examination, design thesis, etc.) in their final term before graduation.

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