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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Resume Worded   |  Proven Resume Examples

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50+ Administrative Resume Examples - Here's What Works In 2024

We've provided word and pdf templates for every kind of administrative role, whether that's a customer service job or an administrative assistant role. use them as inspiration as you write your resume..

Choose a category to browse Administrative resumes

We've put together a number of free Administrative resume templates that you can use. Choose a category depending on your field, or just scroll down to see all templates.

Customer Service Resumes

Applying for a customer service role? Your resume is an essential part of your application. Below, we’ve compiled five resume templates with the most important qualities that hiring managers are looking for in 2023. (Google Docs and PDFs attached).

Customer Service Manager

Customer Service Supervisor

Entry Level Customer Service Representative

Director of Customer Service

Retail Customer Service Rep

Call Center Customer Service Rep

Customer Service Specialist

Customer Service Agent

Customer Service Cashier

Customer Service Associate

Customer Service Sales Associate

Healthcare Customer Service Rep

Remote Customer Service Rep

Call Center Manager

Call Center Representative

Call Center Supervisor

Call Center Agent

Call Center CSR

Virtual Assistant Resumes

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. Virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. This guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in.

Entry-Level Virtual Assistant

Freelance Virtual Assistant

Virtual Administrative Assistant

Sales and Marketing Virtual Assistant

Administrative Assistant Resumes

Your resume is key to landing an interview in today’s competitive job market. In order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. Here are five templates that will get you started on your resume for an administrative assistant position in 2023.

Senior Administrative Assistant

Executive Administrative Assistant

Entry Level Administrative Assistant

Sales Administrative Assistant

Legal Administrative Assistant

Office Administrative Assistant

Medical Administrative Assistant

Experienced Administrative Assistant

Executive Assistant Resumes

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. When writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. Below we’ve compiled five resume templates with the most important qualities to have in 2023. (Google Docs and PDFs attached).

C-Level Executive Assistant

Executive Assistant to CEO

Senior Executive Assistant

Entry-Level Executive Assistant

Experienced Executive Assistant

Office Manager Resumes

Office managers keep businesses running through their prowess with organization, communication, and attention to detail, making them a vital part of operations everywhere. To help you craft an eye-catching resume that will stand out to hiring managers recruiting for an office manager position, this guide will review four types of office manager resume templates. At the bottom, we’ll look at key skills and action verbs to incorporate in your resume.

Dental Office Manager

Medical Office Manager

Front Office Manager

Office Administrator

Business Office Manager

Assistant Office Manager

Construction Office Manager

Research Assistant Resumes

Becoming a research assistant is an ideal path for those who love to learn new things and challenge themselves intellectually. With a growing demand for capable research assistants, there’s never been a better time to apply. This guide contains everything you need to land the right position, including essential skills and sample resume templates for you to use.

Clinical Research Assistant

Laboratory Research Assistant

Graduate Research Assistant

Undergraduate Research Assistant

Entry Level Research Assistant

Psychology Research Assistant

Customer Success Resumes

New trends, business realities, and consumer expectations have compelled businesses to prioritize customers' needs. Companies know that for consumers to maintain their lifetime value, they must first be successful with their products. But, how do you know what customers need? Is there a playbook for success? In most cases, companies rely on the Customer Success team to solve long-term needs by understanding their customer base. Below is an overview of what you need to know about Customer Success roles.

Customer Success Manager

Customer Success Operations Manager

Implementation/Onboarding Manager

Back Office Resumes

A good percentage of operations in an organization are not client-facing. People who work in these roles are known as back-office staff. The primary responsibility of back-office is to support front office personnel in their work. Every organization has a back-office, so if you're looking for a job, here is how to write your back-office resume, complete with tips and recruiter-approved resume templates for back-office jobs.

Back Office Manager

Inventory Manager Resumes

Inventory management is essentially the process of ordering a company’s stock. These could be raw materials (components) and/or finished goods (products). The point of inventory management is to ensure the organization understands its inventory flows. So if you’re aiming for a career in inventory management, you’ve got to start by writing a functional inventory management resume. Here’s how to do it.

Inventory Clerk

Inventory Lead

Inventory Specialist

Inventory Control Analyst

Desktop Support Resumes

Computers went mainstream in the 80s and have become vital components of operational efficiency. In this digital era, organizations rely on computers to run virtually all functions. So as the digital space keeps growing in size and complexity, it’s logical that the demand for skilled desktop support staff will also increase. However, the journey to getting into these roles starts by writing a powerful desktop support job resume outlining your skills and expertise. Here is how to do it.

Desktop Support Analyst

Desktop Support Specialist

Desktop Support Engineer

Loan Processor Resumes

Loans are an important financial tool that most adults will use in their lifetimes. Loan processors are a vital part of the loan approval process. This guide will identify 4 loan processor positions, provide resume templates for each, and give tips on upgrading your resume and getting that dream loan processor job.

Mortgage Loan Processor

Senior Loan Processor

Entry-Level Loan Processor

Warehouse Manager Resumes

Warehouse managers are responsible for upkeeping, dispatching, and receiving packages. They also keep track of products on the warehouse tracking system and create statistic reports frequently. However, the most important role of a warehouse manager is to protect employees by maintaining security measures. If you have experience with warehousing and would like to apply for a manager role, read on. We’ll give you relevant industry tips and show you how you can write the best warehouse manager resume. We’ll also share three warehouse manager resume templates so that you can have some inspiration.

Warehouse Operations Manager

Assistant Warehouse Manager

Fundraising Resumes

If you have a passion for helping others or you have a deep interest in a particular cause, a fundraiser career might be for you. Fundraisers’ main purpose is to collect money for philanthropic causes. Therefore, they are part of the entire process of managing campaigns for a specific cause, group, or event. This is a highly rewarding career that requires a lot of dedication, networking skills, and passion for a particular cause. If you can relate to this and are ready to initiate a career as a fundraiser, let’s get started. This guide will help you create a fundraising resume, by providing you with helpful tips and resume templates.

Fundraising Coordinator

Service Desk Resumes

If you consider yourself tech-savvy and have excellent problem-solving skills, a job at the service desk might suit you. The service desk has the purpose of helping users with incident resolution. They have two options: using the self-service support system to easily find answers to their queries or requesting help from a service desk analyst. This is where you come to help. Service desk analysts work in the IT department and become the bridge between the company and its users. Today, we’ll dive deeper into this career and show you how to create your own service desk resume.

IT Service Desk Analyst

Service Desk Technician

Help Desk Resumes

As a help desk specialist, you keep the company up and running by providing technical support. Your role is to help both end-users and employees troubleshoot their issues with software or hardware. That is why help-desk professions are so important in any organization. Do you want to take your resume to the next level? Check out this guide. We’ll help you create your own help desk resume with three customizable templates and insightful tips. Let’s get started.

Help Desk Technician

IT Help Desk (Entry Level)

Administrative Coordinator Resumes

Administrative coordinators maintain everything up and running in office departments. They organize schedules, coordinate payrolls, receive, and forward communication between departments, and answer phone calls. It is often considered an entry-level job that will give you the experience you need in office management. This is a great opportunity for those who want to enrich their resume and gain relevant work experience in the business field. To become an administrative coordinator, you need a high school diploma and some basic experience with clerical duties. In addition, you need an optimized and industry-relevant resume, and that’s exactly what we’ll help you with. Read on to discover how to develop your own administrative coordinator resume.

Clinical Administrative Coordinator

Office Coordinator

Administration Resumes

Administrators maintain operations up and running in an organization. They manage day-to-day operations and clerical tasks to improve workflow and productivity in the office. Generally, administrators also monitor expenses and keep track of financial records. This is an important role in an organization and requires excellent organizational skills. Learn more about administration roles in our guide. We’ll show you how to develop a high-performing administration resume. In addition, you’ll have access to our four resume templates and tips.

Healthcare Administrator

Director of Administration

Scheduling Resumes

Schedulers play an essential role in an organization. They assist employees and physicians by booking or assigning schedules for patients and staff members. Without schedulers, most office departments and medical facilities would be a mess. That’s why their position is so important. In this guide, we’ll teach you how to create your own scheduling resume based on industry standards. In addition, we’ll provide you with four resume templates that you can customize with your own experience and skills.

Schedule Coordinator

Medical Scheduler

Surgery Scheduler

Gig Economy Resumes

Covid saw a massive and irreversible shift in the job market in the direction of the gig economy. This guide will help you create a resume that will attract the right clients and keep your work schedule full.

Uber Eats Driver

Uber Driver

Delivery Driver

Project Administrator Resumes

Evert project needs a leader, and many others need multiple managers to ensure they have successful outcomes. In this case, the project administrator is the project manager’s right hand. They assist them with administrative tasks to make sure operations run smoothly. Project administrators should ideally have a bachelor’s degree or equivalent experience. This is also a great on-the-job training experience if you want to become a project manager in the future. Today, you can learn how to optimize your project administrator resume with this guide.

Construction Project Administrator

Facilities Resumes

The facilities of today need to satisfy the needs of the new way of working post-covid. More companies are using coworking spaces, while others have hybrid systems of work, and even the way companies entertain or host events has changed. Facilities professionals are in charge of making sure that facilities meet the requirements of the modern workforce and run efficiently. This resume guide was created to help these professionals build effective and desirable resumes that will get them an interview and help secure them a new job.

Director of Facilities

Facilities Technician

Facilities Coordinator

Facilities Engineer

Facilities Manager

Revenue Cycle Resumes

Revenue cycle management consists of handling administrative patient information in the healthcare industry. RCM systems contain essential account information, such as patients’ medical records, ICD-10 codes, service fees, and insurance information. RCM specialists should ideally have an associate degree in a public health-related field or equivalent professional experience. If you consider yourself to be math-savvy with an interest in the medical industry, this occupation might be for you. Read on to explore some resume tips to help you land a job as a revenue cycle specialist.

Revenue Cycle Specialist

Revenue Cycle Director

Revenue Cycle Analyst

Action Verbs For Administrative Resumes

• Communicated
• Interviewed
• Transformed

How to use these action verbs?

When writing your resume, you should always be using strong action verbs to describe your accomplishments at your previous companies, internships or classes. For administrative roles, use action verbs which highlight your experience with administrative tasks. For example, "Implemented" or "Created" are good action verbs to show initiative and ownership, while "Collaborated" could be a good verb to highlight your teamwork experience.

Administrative Resume Guide

• Customer Service Resume Templates
• Virtual Assistant Resume Templates
• Administrative Assistant Resume Templates
• Executive Assistant Resume Templates
• Office Manager Resume Templates
• Research Assistant Resume Templates
• Customer Success Resume Templates
• Back Office Resume Templates
• Inventory Manager Resume Templates
• Desktop Support Resume Templates
• Loan Processor Resume Templates
• Warehouse Manager Resume Templates
• Fundraising Resume Templates
• Service Desk Resume Templates
• Help Desk Resume Templates
• Administrative Coordinator Resume Templates
• Administration Resume Templates
• Scheduling Resume Templates
• Gig Economy Resume Templates
• Project Administrator Resume Templates
• Facilities Resume Templates
• Revenue Cycle Resume Templates
• Administrative Action Verbs
• All Resume Examples

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Administrative resume examples & templates

Multitasking is the name of the game if you are an administrative professional, but you don’t need one more thing on your plate alone. As you begin your job search, you need an administrative resume that grabs the attention of hiring managers, but without adding a heavy load to the array of tasks you already have.

What does it take to create a resume that elevates you from the pack of administrative applicants? Start by relying on the experts. Resume.io offers a full range of resources for any job seeker, as we provide resume guides and resume examples for 300+ professions, backed up by an easy-to-use resume builder.

This resume guide, along with the corresponding resume example will cover the following topics:

What do administrative professionals do?

• How to write an administrative resume (tips and tricks)
• The best format for an administrative resume
• Advice on each section of your resume (summary, work history, education, skills)
• Professional resume layout and design hints.

Administrative professionals keep their organizations running with their efficiency and ability to juggle multiple tasks and personalities. They may be asked to perform any task that needs attention. The umbrella category “administrative” includes:

• Receptionists
• Customer service representatives
• Secretaries/administrative assistants
• Virtual assistants
• Medical secretaries

Unfortunately, the demand for this type of work is expected to plunge 9%, the U.S. Bureau of Labor Statistics predicts , as offices automate many functions or combine these roles with others. That means competition for jobs will be tough, so you have to be at the top of your field and have an administrative resume that proves it.

The good news is that administrative professionals work in almost every environment, so a careful job hunt and an excellent application can help you move into your next position.

To stay relevant in this profession, you should boost your data entry and overall computer software knowledge. 

How to write an administrative resume

Before you get into the details, you need to know what goes into your administrative professional resume. Here are the sections your CV should include:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

Especially because you may be applying for jobs in different industries, you need to be sure to address each prospective employer in your resume by tailoring your content. A little research into the staff, the industry itself and where the company is positioned will go a long way.

You should also see if you can find out who the hiring manager or your prospective boss will be and speak directly to them in your administrative resume. Try to ferret out a connection and drop a line in your resume (or cover letter) that will intrigue the person and lead to a followup within your interview.

In addition to these guidelines, keep in mind that a stellar resume:

• Addresses the needs of your prospective employer and explains how you will fill those needs
• Makes a remarkable first impression with a neat, professional layout and design
• Employs targeted keywords and phrases that help you fend off elimination by the ATS.

Develop an ATS-friendly resume

Since 99% of large companies use Applicant Tracking Systems, it is likely that you will be applying through one. These software applications scan resumes into HR systems and sort them using algorithms. Only the top resumes make it into the hands of the hiring manager.

To avoid ending up in the circular file, use keywords and phrases that appear in the job listing within your administrative resume. Insert them naturally — you don’t want to end up sounding like a robot — and personalize them for each application.

There are no guarantees, but this method will boost your chances of being seen by a human being.

Choosing the best resume format for an administrative professional

The best format for almost any resume is reverse chronological order and your administrative resume is no different. In this format, your employment history section is organized from your  most recent position on back.

In the following circumstances, you may want to consider one of the resume formats we suggest as chronological alternatives or hybrids:

• You are new to the job market
• You are a mature worker
• You are a career-changer
• You have had many different careers.

If none of those apply, stick with the tried-and-true reverse chronological order format: Recruiters prefer it by far!

Resume summary example: answer the call

Administrative professionals may be the face of the department or the organization as a whole. That means style counts! The summary in your administrative resume is the one place to really let your personality shine. Wow them with your positive nature, but also choose one or two of your top accomplishments to show off why you are the right person for the job. 

Since some administrative positions are entry level, choose to focus on organizational, time management and collaborative skills. You can take examples from your educational or volunteer experiences.

Your resume is not the time for false modesty. Play up your biggest achievement with a one or two sentence description (any longer is too long) that employs strong action words and positive descriptions of yourself. Back it up with a sentence on your working philosophy or style. Make sure you match the skills and attributes you highlight to the needs of each job.

Have two or three short examples of your achievements ready and plug in the one that best fits each prospective employer’s job listing. Remember, you are always answering the question: “How will you fill the organization’s needs?”

You can find a resume example for your summary section below.

Highly skilled Administrative professional seeking to utilize my office and interpersonal communication skills for the betterment of a company. Adept in managing and maintaining an organized documentation system, working one-on-one with customers, and providing optimal front-end and back-end support. 

Employment history CV sample: your career file

In the employment history of your administrative resume, you will document all the positions you have had that have led you to this point in your career. No need to go back further than 10 years since you are certainly no longer using the tools you employed more than a decade ago. Instead, focus on your current and relevant skills.

Within each bullet point, create a story of accomplishment. You didn’t merely answer the phone, you acted as the front-line for the organization and solved customer problems before they escalated.

Use data and details to back up your assertions. These give the hiring manager a better picture of you and your abilities.

Supported an office of 7 lawyers and 20 paralegals, scheduling meetings and court appearances and tracking and filing all documents for the firm.

I worked in a small law office where I did scheduling and filing.

Below you will find an adaptable employment history resume example.

Administrative Assistant , Ben Goldman Attorney at Law New York Apr 2016 - Aug 2021 

• Worked hard to fulfill administrative and clerical duties to ensure that the office ran efficiently. 
• Managed all office correspondence such as answering phone calls and communicating with other attorney offices,
• Arranged travel, and scheduled meetings, appointments, and depositions for the team.  
• Performed legal research, as needed, with help from attorneys and paralegals.  
• Processed client billing properly.  

Administrative Assistant , Tigg and Bauer LLC New York Jul 2014 - Mar 2016  

• Managed the calendar, related correspondence, and coordination of logistics for the CEO.  
• Managed highly confidential information with discretion and confidentiality. 
• Arranged and coordinated travel schedules and reservations. 
• Maintained a high level of organization, ensuring that meetings, deadlines, and duties were completed. 
• Prepared reports and maintained tracking system.  
• Collaborated cohesively with other administrative staff.  
• Provided support to other executives as needed. 

Administrative professional skills example: efficient messaging

Recruiters may glance at this section first, before they even look at your carefully crafted summary or the details of your employment history. They want to know right away whether you have the skills and attributes they seek.

So what skills does it take to be successful at administrative work? You need a core of technical abilities such as knowledge of all types of software programs, but you also need to be extremely organized and unflappable.

Administrative professionals must have the temperament and organizational skills to handle multiple requests from different personalities while problem-solving and managing their own workload. Try to create a skills section that blends both the hard, technical skills you need and the soft skills necessary to manage an office. 

Here are examples of  the computer skills you need to succeed as an administrative professional:

Below you will find an adaptable skills resume example.

• Interpersonal Communication Skills
• Administrative Skills
• Clerical Skills
• Agile Project Management
• Self Starter
• Strategic Planning

Administrative education resume example

Many administrative professionals learn on the job and that’s great. That means your education section will consist of your high school diploma or GED. If you have taken any administrative courses or have a higher degree, list those here as well.

For more specific administrative resume examples, check out our office administrator resume example, administrative assistant resume example or our office secretary resume example . If a one-on-one position is more to your liking, try our personal assistant resume example . We also have an office manager resume example if you’re looking to move up.

Below you will find an education resume example as a formatting guide.

Bachelor of Arts in Communications, Hunter College, New York Sep, 2010 - May, 2014

Resume layout and design: as neat as your desk

If you are going to be the face of an office, you need to make a great first impression every day. Your administrative resume is the place to start. The layout and design are the first visual clue to your professional demeanor and personality, so you need to be as careful with these as you are with your written message.

Make sure you keep your layout neat and your font legible. You may be tempted to distinguish yourself with a creative design, but your first order of business is to make it easy on the eyes. Keep color to a minimum if you use it at all. Recruiters want to be able to find your data easily, so use standard section heading names and make sure your contact information stands out. 

Bullet lists and bold headings will help break up larger blocks of type. Varying your line lengths will serve the same purpose. 

Key takeaways for an administrative resume

• It’s a tight job market for administrative professionals, so you will need a resume that performs.
• Use your summary section to illuminate your career achievements, but also your personality, which is so important in your field.
• Personalize each resume to fit the job and the industry and give you a leg up against the ATS.
• Take the guesswork out of formatting with our online resume builder and expert-tested resume layouts.

Beautiful ready-to-use resume templates

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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• Career Blog

50+ Administrative Resume Examples That Will Impress in 2024

As the baby boomer generation begins to retire, the job market is seeing an increased need for experienced administrative professionals. These individuals have a wealth of knowledge and skills to offer businesses, from managing day-to-day operations to handling important correspondence with clients and stakeholders.

For those seeking a new opportunity in this field, crafting an effective resume is essential. However, it can be challenging to know where to start or what exactly to include. That’s why we’ve compiled a list of 50+ administrative resume examples that will impress potential employers and help job seekers land their next position.

In this article, we’ll explore resumes for executive assistants, office managers, administrative assistants, and more. Each example showcases a range of qualities that employers look for, including organizational skills, attention to detail, and excellent communication abilities.

Whether you’re just starting your career or are a seasoned administrative professional looking to take the next step, these resume examples will provide the inspiration and guidance needed to make your own resume stand out.

So, without further ado, let’s dive into the world of administrative resumes and explore what it takes to make a lasting impression.

The Importance of a Strong Administrative Resume

Administrative professionals are the backbone of any organization, responsible for keeping everything running smoothly. In today’s competitive job market, having a strong resume is crucial to getting noticed by hiring managers.

A Brief Overview

A strong administrative resume summarizes an individual’s skills, experience, education, and achievements. It should highlight relevant industry-specific skills, such as project management, organizational skills, and communication skills.

The Role of a Strong Resume in the Hiring Process

Employers use resumes as a filter for job applicants. They receive dozens, if not hundreds, of resumes for a single position, so it’s essential that a job seeker’s resume stands out from the crowd. A strong administrative resume can help an applicant get past the initial screening process and move on to the interview stage.

Effective Techniques for Crafting a Winning Administrative Resume

To create a winning administrative resume, job seekers need to follow some critical techniques.

First, tailor the resume to each job opening by including relevant keywords from the job posting. This shows that the applicant has read and understood the job requirements.

Second, use quantifiable metrics, such as the number of projects completed, to showcase the applicant’s accomplishments.

Third, use concise and clear language to describe the applicant’s duties and responsibilities in previous roles.

Fourth, make sure the resume is visually appealing and easy to read. Use bullet points, headings, and white space to break up the information.

Fifth, include education, certifications, and training that relate to the job opening.

Lastly, proofread and ensure that the resume is free of errors and typos.

A strong administrative resume is critical to stand out from other applicants and secure a job interview. By tailoring the resume to each job opening, using quantifiable metrics, and following the best practices for effective writing, any job seeker can craft a winning administrative resume that will impress hiring managers.

Key Elements of an Administrative Resume

A well-crafted administrative resume needs to include certain key elements that help to showcase a candidate’s strengths and qualifications. Focusing on the following elements will help to set your resume apart and make a great first impression on potential employers:

Contact Information and Personal Details

The first thing that should be included in any administrative resume is your contact information and personal details. This should include your full name, phone number, email address, and physical address. If you have a professional website or social media presence that is relevant to your job search, you can include links to those as well.

Professional Summary and Objectives

After your personal details, your administrative resume should have a professional summary and objectives section. This part should be brief but powerful and should provide potential employers with an overview of your skills, experience, and career goals. It’s important to tailor this section to the position you’re applying for to ensure that it speaks to the specific needs of the employer.

Relevant Skills and Qualifications

One of the most important elements of your administrative resume is your skills and qualifications section. This should highlight your key strengths and abilities as an administrative professional. You should focus on the skills and qualifications that are most relevant to the job you’re applying for, ensuring that potential employers can quickly see what you bring to the table.

Employment History and Experience

Your employment history and experience should make up the bulk of your administrative resume. This section should highlight all of your previous administrative experience, including job titles, dates of employment, and specific responsibilities and achievements. You can also include any promotions or awards you’ve received in this section.

Education and Training

Your educational background and any relevant training or certifications you’ve received should also be included in your administrative resume. This section should include the name of your school or training program, your degree or certificate earned, and the date it was received.

Certifications and Licenses

If you hold any certifications or licenses relevant to administrative work, these should also be included on your resume. This can be a great way to demonstrate your commitment to your field and your willingness to continue learning and growing as a professional.

Volunteer Work and Extracurricular Activities

Finally, you may also want to include a section on any volunteer work or extracurricular activities you’ve participated in. This can be a great way to showcase your leadership skills, community involvement, and interest in personal growth and development.

A well-crafted administrative resume should include all of these key elements and be tailored specifically to the position you’re applying for. With a great resume, you can impress potential employers and show them that you have the skills, experience, and qualifications they’re looking for in an administrative professional.

Types of Administrative Resumes

When it comes to preparing a resume for an administrative position, the format is crucial. This is because a resume presents a potential employer with a snapshot of your qualifications and experience, and the format chosen can affect how your profile comes across. There are three main types of administrative resumes, and each has its own unique characteristics. They include:

Chronological Resumes

A chronological resume is the most common format used when applying for administrative positions. It lists your career history, starting with the most recent role you held and working back in time. This type of resume highlights your career progression and shows your employment history in a linear, easy-to-digest format. If you have a steady, upward career trajectory, then this type of resume is an excellent choice. For administrative positions, highlighting your work history is just as important as demonstrating your skills.

Functional Resumes

A functional resume outlines your skills and achievements and is paired with a summary of your work experience. This type of resume is used when you have gaps in your employment history or are changing careers. It is also ideal for highlighting skills that were honed during non-traditional work experiences, like volunteering or freelancing.

Combination Resumes

As the name suggests, a combination resume combines aspects of both chronological and functional resumes. This type of resume highlights your skills and experience, just like a functional resume, but it also includes a detailed work history. This format is ideal when you want to showcase both skills and experience. This type of resume layout works well when transitioning into a new industry or profession.

The type of administrative resume you choose depends on your qualifications, work experience, and career trajectory. Choosing the correct resume format can help land you the job you want. By highlighting your skills and work experience in a concise and clear manner, you will be able to make a great impression with potential employers.

Administrative Resume Examples

As an administrative professional, your job is to ensure the smooth functioning of an organization. To land your dream job in this field, it’s essential that your resume showcases your skills, experience, and qualifications effectively. We have collected some of the best administrative resume examples to help you get started.

Administrative Assistant Resume Examples

An administrative assistant is responsible for various clerical duties, including scheduling meetings, making travel arrangements, preparing reports, and organizing files. To get a job as an administrative assistant, you must have a friendly and professional demeanor, excellent communication skills, and the ability to multitask. Our administrative assistant resume examples demonstrate how to highlight your proficiency in Microsoft Office Suite, phone and email systems, and general office upkeep.

Executive Assistant Resume Examples

An executive assistant is a top-level administrative professional who supports senior executives and management staff. Their duties include calendar management, coordinating travel arrangements, and preparing reports. To be successful in this role, you need to have strong organizational skills, the ability to prioritize tasks, and excellent communication skills. Our executive assistant resume examples will help you showcase your experience with project management, staff supervision, and event planning.

Office Manager Resume Examples

An office manager is responsible for overseeing the daily operations of an office, including managing a team of administrative staff, scheduling meetings, and conducting inventory management. To excel in this role, you will need excellent multitasking skills, the ability to prioritize tasks, and strong leadership skills. Our office manager resume examples demonstrate how to showcase your experience with budget management, employee scheduling, and office supply procurement.

Receptionist Resume Examples

As a receptionist, you will be the face of the company, responsible for greeting visitors, managing phone calls, and handling general inquiries. To be successful in this role, you will need excellent communication skills, a friendly and professional demeanor, and the ability to multitask. Our receptionist resume examples will demonstrate how to showcase your experience with customer service, phone etiquette, and appointment scheduling.

Data Entry Clerk Resume Examples

As a data entry clerk, you will be responsible for transferring data from paper to digital systems, maintaining electronic records, and ensuring data accuracy. To excel in this role, you will need excellent typing skills, attention to detail, and proficiency in data entry software. Our data entry clerk resume examples will demonstrate how to showcase your proficiency in Microsoft Office Suite, data entry software, and attention to detail.

Human Resources Assistant Resume Examples

A human resources assistant is responsible for supporting the HR department with various administrative tasks, including recruiting, hiring, and training. To excel in this role, you will need excellent communication skills, the ability to multitask, and proficiency in HR management software. Our human resources assistant resume examples will demonstrate how to showcase your experience with applicant screening, employee onboarding, and benefits administration.

Tips for Writing an Effective Administrative Resume

Crafting an effective administrative resume requires strategy and attention to detail. From highlighting your achievements and accomplishments to using action verbs and customizing your application for specific job opportunities, every detail matters when it comes to making a positive impact on potential employers.

Highlighting Key Achievements and Accomplishments

When it comes to catching the attention of hiring managers, a strong set of achievements and accomplishments can do wonders. Make sure to include any major milestones, initiatives or contributions you have made in your past administrative roles. This could include increasing productivity, lowering costs, streamlining processes, or anything else that showcases your value as an employee.

Using Action Verbs and Concrete Language

Using action verbs and concrete language is an essential part of crafting a standout administrative resume. Avoid passive language and focus on using active verbs that really showcase your skills and accomplishments. Use concrete language to paint a clear picture of your experience and demonstrate how you can add value to a new organization.

Avoiding Common Resume Mistakes

Making common resume mistakes can put a damper on your chances of getting noticed by a hiring manager. Avoid common resume pitfalls like typos, lengthy paragraphs, and irrelevant information. Make sure to highlight only the most important and relevant details to the specific job opportunity.

Customizing Your Resume for Specific Job Applications

Tailoring your resume to meet the specific requirements of a job posting is a key step in the application process. Take time to read through the job description, research the company, and tailor your resume to showcase your relevant skills and experience. Put your best foot forward by showcasing your ability to meet the unique needs of the organization.

An effective administrative resume requires focus, attention to detail, and customization for each job opportunity. Highlight your achievements and accomplishments, use action verbs and concrete language, avoid common mistakes, and tailor your application to each specific job posting. By following these tips, you’ll be well on your way to impressing potential employers and landing your dream administrative job.

Frequently Asked Questions About Administrative Resumes

Are you looking for ways to ace your administrative job search? As you prepare your administrative resume, you may have found yourself with some questions. In this section, we will address some of the most frequently asked questions about administrative resumes.

What Are the Most Important Skills for an Administrative Role?

When applying for an administrative role, there are certain skills that employers will be looking for. These skills include:

• Excellent communication skills, both verbal and written
• Organizational abilities
• Time management skills
• Attention to detail
• Technical proficiency, including proficiency in Microsoft Office Suite and other relevant software
• Interpersonal skills
• Ability to work independently and as part of a team
• Customer service orientation
• Adaptability

These skills can either be highlighted in your work experience or mentioned in your skills section. Be sure to tailor your skills and experiences to the specific job you are applying for.

How Do I Showcase My Experience in a Brief Resume?

Your administrative resume should be concise and easy to read. To showcase your experience in a brief resume, follow these tips:

• Use bullet points rather than lengthy paragraphs
• Use action verbs and quantify your accomplishments
• Highlight your most relevant experience in the summary section at the top of your resume
• Tailor your resume to the specific job you are applying for
• Keep your resume to one or two pages

Remember, your resume is a marketing tool, so be sure to highlight your most impressive achievements and experiences.

Should I Include My GPA on My Administrative Resume?

Including your GPA on your administrative resume depends on your education level and career goals. Generally, if you have less than three years of experience and your GPA is 3.5 or higher, it’s okay to include it. However, if you have more than three years of experience, there may be no need to include your GPA. Additionally, if your GPA is lower than 3.0, it may be best to leave it off your resume altogether.

How Can I Stand Out in a Competitive Job Market?

In a competitive job market, standing out can be challenging but not impossible. Here are a few tips to help you stand out:

• Customize your administrative resume to the specific job you are applying for
• Highlight your most relevant skills and experiences
• Use industry-specific keywords in your resume
• Include measurable accomplishments
• Use a clean and professional resume design
• Personalize your cover letter and follow up with the employer after submitting your application.

By following these tips, you can increase your chances of standing out from other candidates and securing your dream administrative job.

Your administrative resume is your ticket to securing your dream job in this role. Ensure that you tailor your resume to the job you are applying for, highlight your most relevant experience and skills, and make it easy for the employer to read through your accomplishments.

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More from ResumeHead

Applying for an Administrative Assistant Job? Here's How to Write Your Resume (Example Included)

Administrative assistants play a crucial role in keeping a team, department, or office running, often specializing in managing important functions like maintaining files, booking meetings, and greeting visitors so that the people they support can focus on their own specialties. Office assistants are often seen as the “go-to” people in the office. And for good reason—countless tasks and responsibilities fall under their job description.

Being an administrative assistant allows you to flex your organizational muscles, leverage your talent for multitasking, and interact with clients and colleagues at every level of an organization. It can be a fantastic job for someone fresh out of college or returning to the workforce as it allows you to cultivate a diverse array of highly transferable skills. But this field also offers loads of opportunity for growth and variety, enabling you to build a long, happy, and successful career in office support.

Whether you’re just starting out, making a career shift, or looking to develop an already established career in the administrative space, you’ll need a resume that showcases your most relevant skills and transferable work experience.

Here’s how to write a fantastic administrative assistant resume to land your next job.

Learn to Beat the (Applicant Tracking) System

When you apply to a job online, your resume usually gets submitted to an applicant tracking system (or ATS for short). These programs scan your resume for specific terms (like “administrative support” or “calendaring”) to determine whether or not your experience is a match for the company’s needs. If you don’t have enough relevant keywords on your resume, the ATS might automatically reject your application—even if you actually have the right experience. It’s far from a perfect system.

The good news is there are ways to work with the ATS to ensure that your resume gets in front of a real human. Tailoring your resume to reflect the job duties listed in each posting is a great place to start because it ensures that you’re incorporating relevant keywords.

I know that updating your resume for every opportunity might sound cumbersome, but it’s actually a lot easier than you might think! Just remember this golden rule: If a job duty is listed in a job posting and you have experience performing that particular job duty, then it belongs on your resume.

Another great way to ensure that your resume makes it past the ATS is to incorporate keywords that are common to administrative assistant job postings. Here are a few examples to get you started:

• Administrative Support
• Calendaring
• Customer Service
• Drafting Emails
• Meeting Coordination
• Meeting Minutes
• Microsoft Office Suite
• Office Support
• Proofreading
• Social Media
• Travel Arrangements

Be Specific About Your Experience

While administrative skill sets are highly transferable from one company or industry to the next, administrative assistant jobs aren’t one size fits all. So in addition to reading up on your work experience, recruiters might be especially interested in learning additional details about your past jobs, like:

• The types of industries you’ve worked in (e.g. pharmaceutical, tech, or housewares)
• The company or office size (e.g. 20-person office or 300-person company)
• The departments you’ve supported (e.g. sales, marketing, or human resources)

Take a look at the example resume below to see how you can seamlessly incorporate these details into your own resume.

Write Compelling Bullet Points Full of Details and Numbers

Because administrative assistants play a vital role in the daily functions of most offices, you might assume that everyone knows what you do. But you still have to be specific. So rather than writing general bullet points and expecting recruiters to know what they mean, take this opportunity to tell a story about your unique experiences. I’ll give you an example.

Say you were responsible for ordering lunch at your last job. You could write a vague bullet point like “ordered lunch for the office” or you could really spell it out by saying something like “coordinated daily lunch orders for 15-person office while accommodating dietary restrictions and staying within $3K monthly budget.” Both bullet points describe the exact same job duty, but the latter paints a vivid picture using specific details and numbers. Plus, it’s way more interesting to read!

You can fill your resume with compelling bullet points using this simple formula:

• Action verb + job duty + corresponding detail, metric, or outcome

Quantifying your experience by using numbers, metrics, or percentages to describe your job duties or accomplishments wherever possible is a great way to jazz up your bullet points. Feeling stuck? It might be helpful to keep these questions in mind as you write:

• How many people were impacted?
• Did I finish this on time or within budget?
• Did I save the company time, money, or hassle?
• How often did I perform this task?

Spotlight Your Specialties and Technical Know-How

Are you a PowerPoint savant? A whiz at finding great airfare or hotel rates? Do you excel at Excel? Whatever your specialties might be, they’re worth highlighting on your resume. Creating a dedicated technical skills or areas of expertise section will help prospective employers to fully understand the breadth of value and experience you bring to the table. So don’t discount your fluency in Microsoft Office Suite or your event-coordinating expertise.

Not sure what to include? Try reading through a few job postings to get a feel for the technical skills or specialties that are most coveted and making a list of the things you have experience with. These sections are also easy to edit as you’re tailoring your resume for a specific job posting.

Looking for administrative assistant jobs? Search on The Muse .

A Few Basics to Keep in Mind

Use a single page, chronological layout. While there will always be exceptions, a single-page chronological resume , which lists your experience in reverse chronological order, is usually the way to go. Recruiters love simple, straightforward resumes that are easy to read (and scan). The truth is many receive hundreds of resumes for every job posting they manage, and they just don’t have time to read through multiple pages or decipher complicated layouts.

Make your sections easy to scan. Dividing your resume into clearly defined sections will make the content of your resume much easier to digest. Try using bold lettering, underlining, or centering each heading to make each section stand out. Most resumes will include your name and contact information at the top and sections dedicated to your work history, technical skills, and education. You might also include a summary or areas of expertise section, depending on your experience.

Consider a key achievements callout. If you’ve had the opportunity to work on special projects (like office moves, company events, or new system rollouts), you might want to consider creating a special subsection to highlight these accomplishments. You can see this in action in the example below.

Don’t forget to proofread. Some recruiters will automatically reject resumes with typos or mistakes. Don’t let that happen to you! Always give your resume one final look before you submit an application—even if you’re sure it’s flawless. Better yet, ask a friend, family member, or trusted colleague to proofread it for you.

New to the Admin World? Read This!

If you’re looking to land your first-ever administrative assistant job, you’re going to need a resume that captures your transferable skills and highlights your most relevant experience in a way that recruiters can easily understand. Don’t make them scour your resume in search of transferable experience—spell it out for them! Here’s how:

1. Use a Summary.

Summaries are a great way for new job seekers or career changers to explain how they see their seemingly unrelated experience will translate into a new role. As you write your own, be sure to play up your relevant soft skills, mention your most highly transferable experiences, clearly state your intentions, and try to keep it short and sweet (just a couple of lines). No sweat, right?

Let’s say you’re a recent graduate who’s worked summer jobs as a sales associate at a retail store and a front desk attendant at a local hotel. Here’s what your summary might look like: “Outgoing, organized, and detail-oriented recent graduate with two years of experience managing files, drafting correspondence, conducting internet research, and interacting with guests in the retail and hospitality space. An adaptable multitasker looking to blend customer-facing experience with office support skills in an entry-level administrative assistant role.”

2. Identify Your Transferable Skills

No matter what your past work experience looks like, I’ll bet you've had a fair amount of exposure to administrative work. Whether you’ve worked in retail or food service, spent a semester as a teacher’s assistant, taken on a leadership role with an on-campus club, or volunteered at your child’s school (just to name a few examples), chances are you’ve already performed at least a few admin-related duties. Skills like answering phones, greeting customers, taking orders, planning events, scheduling meetings, managing files, and creating PowerPoint presentations are all highly transferable. Before you sit down to write your resume, make a list of all your relevant skills.

3. Consider an alternative layout.

I know, I just said that recruiters tend to prefer a traditional reverse chronological format. But if you’re new to the workforce or have a less-than-cohesive work history, you might want to consider an alternative layout.

If this will be your first-ever office job and you don’t have much (or any!) directly relevant experience to speak of, a functional resume might be the way to go. Functional layouts allow you to keep the focus on your education and relevant skills (like making phone calls or organizing files), while taking the focus off your dates of employment or past job titles.

Fresh out of college? You might try a combination resume , which will enable you to highlight your relevant skills first in addition to featuring your education, relevant project work, and work experience (summer jobs, on-campus involvement, and volunteering all count!) to make the strongest case for your candidacy. You can read up on the merits of each option here .

Administrative Assistant Resume Example

While everyone’s resume will look a bit different, the below example should give you a feel for what a great administrative assistant resume looks like. You’ll notice that this hypothetical candidate has used dedicated subsections and compelling bullet points to incorporate details about the companies they’ve worked for, who they’ve supported, their specific job duties, their notable accomplishments, their technical skills, and their education. They’ve even managed to fit everything on a single page by condensing their less recent experience and focusing on what’s most relevant.

Download a sample administrative assistant resume

Administrative assistants are the backbone of an office, often managing multiple critical tasks throughout the day. And that’s something to brag about! Your administrative support experience is both valuable and essential, so why not celebrate all of the wonderful skills you’ve accumulated on your resume?

12 Administrative Assistant Resume Examples & Writing Guide

Create an administrative assistant resume that stands out with these 12 real-world examples and expert writing tips. Learn what skills and experience to highlight, and get step-by-step guidance on crafting each resume section: objective, work history, education, and more. Includes bonus tips on choosing the best resume format and design.

A top-notch resume is key to landing an administrative assistant position. But putting one together can feel overwhelming, especially if writing isn't your strong suit. Don't worry - this guide breaks down exactly how to create an administrative assistant resume that will get you noticed by employers.

Inside, you'll find step-by-step instructions covering what sections to include, what skills to highlight, and how to describe your work experience. The guide also provides 12 real resume examples from administrative assistants so you can see how others have succeeded in presenting their qualifications.

By following the advice in this article, you'll be able to put together a resume that clearly shows why you're an excellent fit for the administrative assistant roles you want. Even if English isn't your first language, the tips are easy to understand and put into practice. Let's dive in and get your resume ready to impress hiring managers and land you more interviews.

Common Responsibilities Listed on Administrative Assistant Resumes

• Answering and directing phone calls
• Scheduling meetings and appointments
• Maintaining and updating filing systems
• Managing calendars and setting up meeting rooms
• Ordering office supplies and managing inventory
• Preparing and editing correspondence, reports, and presentations
• Greeting visitors and providing customer service
• Handling travel arrangements and expense reports
• Maintaining databases and entering data
• Assisting with event planning and coordination
• Providing general administrative support to executives and teams
• Handling confidential information with discretion

How to write a Resume Summary

There's an innate power intrinsic to the humble beginnings of every well-crafted resume, one that seems innocent at a glance, expendable to the hurried, but lies monumentally significant for the discerning. Blink, and you might overlook its magic. That space, dear reader, is called the summary or objective section of your resume.

Residing towards the top, just after personal particulars and before diving into the depth of your professional experience, lives this section. It's a quick, impactful encapsulation of the essence of your professional past, present, predicted future, and certainly something more.

As an Administrative Assistant, writing a high-quality and engaging summary/objective section is not an act of flaunting, but rather an exercise in collecting and expressing oneself.

Expertise in Summary

This paragraph is your ticket to convey your sense of individuality, expertise, and legitimacy in your chosen field — in your case, administration. Your achievements, the kind of roles you've held, key responsibilities you've managed, special projects you've worked on, along with a hint of personality defining who you are as a professional- all find a contextual abode in this capsule form. It isn't meant to replace the information that follows; rather it provides a flavour of the riches yet to unveil.

Start by understanding your journey and highlighting those succinct details which helped shape your career path. A helpful writing method is S.T.A.R, it stands for Situation, Task, Action, and Result - implying the context, role, steps and outcome respectively. It's an effective way to plan out your content.

Authoritativeness in Objective

Next, comes the alchemist's touch - translating your career chronicle into an objective, an assertive outlook that proclaims your commitment towards your profession. It doubles up as a vision statement, indicating your larger goals and aspirations, while also revealing your keen understanding of the dynamics of the administrative domain.

Here, it's advisable to remain rooted, authentic and precise. Each word should be well-defined and carry meaningful weight. It's not merely about what you want, but what you understand of the profession and how well you're aligned with its requirements.

Your objective should project an image of you as someone well-versed with the role of Administrative Assistant, ready to migrate skills and apply your expertise for the organisation's betterment — retaining your individuality while seamlessly blending with the role's requirement.

Trustworthiness through Honesty

Now comes the final ornament to seal the narrative: trustworthiness. Being direct and truthful in your summary and objective fosters an aura of reliability, a critical trait for Administrative Assistants. Employers often value honesty and transparency over embellishment. Commit to the principle of "honesty is the best policy", and your summary will shine with credibility.

Your intention should be to communicate in depth who you are as a professional: what you have learned, how transformative your experiences have been, and what visions guide you in your journey — painted elegantly on a canvas of professional vocabulary that rings true to the nature of your work. Reach out and connect with that employer, through an honest portrayal of your journey, goals and value addition.

And therein the essence lies, in endowing this space with the right weights of expertise, authoritativeness, and trustworthiness, moulding a summary-objective section that resonates with the reader, sparking a connection, warming them up for the fulfilling journey across your resume, yet ahead.

Strong Summaries

• Detail-oriented Administrative Assistant with 5+ years of experience coordinating administrative processes, managing schedules and travel, and providing customer service in a corporate environment. Managed a multi-line phone system and trained new employees in efficient office protocols.
• Efficient Administrative Assistant boasting 10 years' experience in corporate settings. Proficient in managing travel schedules, organizing large scale meetings, and independently managing routine administrative activities.
• Versatile Administrative Assistant offering a blend of critical thinking skills and administrative experience. Proven track record in managing complex schedules, implementing time-saving strategies, and promoting optimal patient care.
• Dedicated Administrative Assistant with 7+ years of experience managing large-scale administrative tasks. Proactively address challenging situations and articulate complex ideas to diverse audiences.

Why these are strong ?

These examples are strong because they clearly demonstrate the candidates' skills and experiences as Administrative Assistants. They highlight relevant achievements and responsibilities such as coordinating administrative processes, managing schedules, and providing customer service. The examples also establish the number of years of experience, strengthening the candidates' credentials. It's important for an Administrative Assistant's summary to plainly communicate these strengths, as it helps employers quickly understand the benefits of hiring the candidate.

Weak Summaries

• Administrative Assistant with some experience in the field. Looking for a job.
• Administrative Assistant. I worked for a company. I did things. I'm hardworking.
• Admin Assistant here. I like coffee and dogs. I also do paperwork stuff, I guess. Hope you call me!
• Worked before as an Administrative Assistant. I'm good at it because I say so. Trust me, I'm cool.
• Experienced Administration Assistant. In my previous job, I had to do everything because my boss was mostly absent. Desperately seeking a change.

Why these are weak ?

These are bad examples because they lack professionalism, clarity, and specific details about the person's qualifications, skills and experience. A good resume summary should clearly outline the individual's strengths, achievements, and relevant experience in a concise and compelling manner. These summaries either provide vague and unconvincing details, or include irrelevant personal information. Remember, the summary is the first section hiring managers usually read, so it’s critical to make a strong first impression.

Showcase your Work Experience

There's no denying how an elegantly written work experience section on your resume can dramatically boost your chances of garnering attention from hiring managers. Think of it as a meticulously drawn map of your professional journey, highlighting not only where you've been, but also the skills you've acquired, the challenges you've faced, and the victories you've tasted. This is not about sleight of hand or woven tales, this is about presenting facts in the most effective way. An Administrative Assistant, like yourself, is an essential cog in the machinery of an organisation, and this section needs to reflect the multidimensional aspect of this role.

Showcase Responsibilities and Achievements

List your roles and responsibilities, but give priority to the accomplishments you've achieved in your role as an Administrative Assistant. Let's say you’ve improved the filing system in your current position, mention the results: 35% increase in accessibility, perhaps. Delve into the specifics of what you did to effect that change.

Use Action Words

Active verbs can inject vitality into your language, making it more engaging. Rather than writing "responsible for", try incorporating dynamic words such as "orchestrated", "streamlined" or "initiated". This not only catches the reader’s eye but paints a picture of a proactive professional.

Quantify your achievements and impact in each role using specific metrics, percentages, and numbers to demonstrate the tangible value you brought to your previous employers. This helps hiring managers quickly grasp the scope and significance of your contributions.

Tailor Your Resume

Every business has unique administrative needs, so try to reflect the requirements of the position. Take advantage of the job description; mirror its language and focus on the skills and experiences that the employer values most.

Highlight Relevant Soft and Hard Skills

Being an Administrative Assistant requires a balanced blend of diversified skills. Hard skills would include proficiency in office software, management of financial records, or understanding of administrative procedures. Meanwhile, your soft skills might include communication, organisation, or problem-solving capabilities.

Remember, this section is a reflection of your journey but, more importantly, it is a prediction of your potential. Focusing on not just where you've been, but where your learnt skills can take you, adds depth to your professional profile. You want prospective employers to see past accomplishments and envision future successes if they were to bring you on board. Given the central role an Administrative Assistant plays in an organisation, the value of illustrating that potential cannot be overstated.

Strong Experiences

• Managed inventory and office supplies, reducing overall company costs by approximately 8%.
• Successfully scheduled and coordinated meetings, appointments and travel arrangements for managers and executives.
• Improved office efficiency by implementing optimal strategies for task management and workflow coordination.
• Provided excellent customer service handling all enquiries and complaints, ensuring customer satisfaction and retention.
• Assisted in the preparation of expense reports and purchase orders, maintaining accountability of the business 's finances.

These examples are considered good because they are specific, concise, and highlight achievements rather than just describing tasks. They emphasize the successful impact of the applicant's actions, which directly indicates value to potential employers. Using action verbs and quantifying achievements makes for strong bullet points. Furthermore, they demonstrate a variety of skills which are relevant to the job, such as inventory management, customer service, and financial accountability.

Weak Experiences

• Did basic administrative tasks
• Had responsibilities
• Worked as a team
• Was punctual and reliable
• Had some computer skills

The examples provided are bad because they are too generic, vague and lack any kind of specific detail that would make them relevant or interesting to potential employers. 'Did basic administrative tasks' does not say anything about the scope of the tasks, their complexity or their outcomes. 'Had responsibilities' is similarly vague - everyone has responsibilities in their job, and it doesn't highlight any particular skills or achievements. 'Worked as a team' sounds like an avoidance of discussing specific roles or contributions. 'Was punctual and reliable' are basic expectations in any job, not boasting aspects. Finally, 'Had some computer skills' does not specify which skills these are, which is necessary information in today's digital work environment. These bullet points do nothing to sell the individual to future employers or display any unique strengths or accomplishments.

Skills, Keywords & ATS Tips

When writing a resume for an Administrative Assistant position, the variety of skills you possess plays a crucial role. Both hard and soft skills are important, and understanding how they relate to an Applicant Tracking System (ATS) and keywords can give you an edge.

Hard Skills for Administrative Assistants

Hard skills refer to those abilities that are learned and perfected over time, such as typing speed or proficiency in a particular software. In the context of an Administrative Assistant, these might involve skills like data management, bookkeeping, or proficiency in Microsoft Office. Listing these on your resume directly shows your capacity to handle particular tasks.

Soft Skills for Administrative Assistants

Contrarily, soft skills are the personal attributes that enable one to interact well and effectively with other people. As an Administrative Assistant, you will often be the first point of contact for various people and so must display attributes like excellent communication, problem-solving abilities, and strong organization. Common soft skills to list on your resume include punctuality, team-working abilities, or professionalism.

Keywords for Administrative Assistants

Every profession has its own unique set of keywords that employers look out for on resumes. These are industry-specific terms that indicate your knowledge and expertise. For an Administrative Assistant, such keywords might include "calendar management", "project coordination" or "process improvement".

ATS and Matching Skills

An Applicant Tracking System (ATS) is a software that many employers use to scan resumes and applications. This system automates the early-stage screening process, deciding which resumes qualify for further review based on the requirement set by the employer. Therefore, by strategically using keywords on your resume that correspond closely to the job advertisement, your chances of getting through the ATS increases.

Your resume will be more effective if you ensure each skill you list is relevant to the job description. Every job is different and pays particular attention to certain skills. By matching your skills, both hard and soft, with those the employer is after, your resume will often be ranked higher in the ATS. Remember to validate your skills with experiences, whenever possible.

Top Hard & Soft Skills for Full Stack Developers

Hard skills.

• Microsoft Office
• Record Keeping
• Appointment Scheduling
• Project Management
• Communication Systems
• File Management
• Supply Management
• Accounting Skills
• Document Management
• Office Administration
• Superior Written and Verbal Communication
• Advanced Computer Skills
• Customer Service
• Attention to Detail
• Time Management
• Problem Solving
• Multitasking
• Flexibility
• Organizational Skills

Soft Skills

• Communication
• Problem-Solving
• Adaptability
• Critical Thinking
• Decision Making
• Stress Tolerance
• Negotiation
• Interpersonal Skills

Top Action Verbs

Use action verbs to highlight achievements and responsibilities on your resume.

• Communicate
• Administrate
• Collaborate
• Problem-Solve

Education & Certifications

Adding your education and certificates to your resume as an Administrative Assistant is essential in demonstrating your qualifications. Start by creating an "Education" section on your resume. Here, mention your highest degree first, and then list any other relevant academic qualifications in reverse chronological order. Follow the same pattern for your certificates in a separate section titled "Certifications". Remember to include the name of the certificate, the institution where you got it, and the year you completed it. Making these additions can significantly boost your resume's impact.

Some of the most important certifications for Administrative Assistants

Validates expertise in using Microsoft Office applications, such as Word, Excel, PowerPoint, and Outlook.

Recognizes administrative professionals who demonstrate excellence in their field through education, experience, and professional contributions.

Validates proficiency in using Google Workspace tools, such as Gmail, Google Drive, Google Docs, Sheets, and Slides.

Resume FAQs for Administrative Assistants

What is the best format for an administrative assistant resume.

The most effective format for an administrative assistant resume is the reverse-chronological format. This format highlights your most recent work experience first, followed by previous positions in descending order. It allows hiring managers to quickly assess your relevant skills and experience.

How long should an administrative assistant resume be?

An administrative assistant resume should typically be one to two pages long. If you have less than 10 years of experience, aim for a one-page resume. For those with more extensive experience, a two-page resume is acceptable. Focus on including the most relevant information and tailoring your resume to the specific job requirements.

What skills should I highlight on my administrative assistant resume?

When creating your administrative assistant resume, emphasize skills such as organization, communication, time management, and proficiency in various office software (e.g., Microsoft Office Suite, Google Workspace). Additionally, highlight any specific skills mentioned in the job description, such as event planning, travel arrangements, or customer service.

How can I make my administrative assistant resume stand out?

To make your administrative assistant resume stand out, tailor it to the specific job you're applying for by using keywords from the job description. Quantify your achievements whenever possible, such as 'Managed schedules for 5 executives' or 'Implemented a new filing system that increased efficiency by 20%.' Also, consider including a brief summary or objective statement at the top of your resume to grab the hiring manager's attention.

An Administrative Assistant supports office operations through duties like scheduling, file management, communication, and general administrative tasks. Key qualifications include excellent organizational abilities, strong multitasking skills, proficiency with office software/equipment, and superb verbal/written communication. When crafting a resume, highlight relevant experience handling office duties, customer service, scheduling, and record-keeping. Provide specific examples demonstrating multitasking, time management, and problem-solving skills. Clearly list technical skills like software expertise. Include a concise, achievement-focused overview highlighting your valuable administrative abilities.

Highly organized and detail-oriented Administrative Assistant with over 5 years of experience supporting executives and teams in fast-paced environments. Adept at streamlining processes, managing complex schedules, and facilitating smooth office operations. Proven track record of enhancing efficiency and productivity through strong communication, problem-solving, and multitasking abilities.

• Provide high-level administrative support to C-suite executives, managing calendars, travel arrangements, and expense reports
• Coordinate and organize board meetings, prepare agendas and materials, and record minutes
• Streamline office processes and implement new systems, resulting in a 20% increase in efficiency
• Serve as a liaison between executives and internal/external stakeholders, ensuring smooth communication and collaboration
• Manage confidential documents and sensitive information with the utmost discretion and professionalism
• Supported a team of 12 consultants, managing schedules, travel arrangements, and expense reports
• Organized and maintained filing systems, ensuring easy access to important documents and records
• Assisted in the preparation of client presentations and reports, proofreading and formatting documents
• Managed office inventory and supplies, negotiating with vendors to secure cost-effective solutions
• Planned and coordinated team-building events and off-site meetings, boosting morale and collaboration
• Greeted visitors, answered phones, and directed calls to appropriate departments
• Managed incoming and outgoing mail, ensuring timely distribution and processing
• Maintained reception area, ensuring a clean, professional, and welcoming environment
• Assisted with basic HR tasks, such as onboarding new employees and updating personnel files
• Provided general administrative support to various departments as needed
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Google Workspace (Gmail, Calendar, Drive, Docs)
• Zoom and Microsoft Teams
• Salesforce CRM
• SAP Enterprise Software
• Project management
• Calendar management
• Travel coordination
• Expense reporting
• Office management
• Document preparation
• Proofreading and editing
• Customer service
• Problem-solving
• Time management
• Organizational skills

An Administrative Aide performs clerical duties and provides office support. To write an effective resume: Highlight experience with administrative tasks like scheduling, data entry, and file management. Demonstrate proficiency in office software suites like MS Office. Emphasize strong organizational, multitasking, and communication abilities. Use clear formatting and concise phrasing.

Highly organized and detail-oriented Administrative Aide with a proven track record of providing exceptional support to executive-level staff. Adept at managing complex schedules, maintaining confidential records, and streamlining office processes to enhance efficiency and productivity. Committed to fostering positive relationships with colleagues and clients while delivering top-notch administrative services in fast-paced environments.

• Provide comprehensive administrative support to the Chief Executive Officer and senior management team
• Manage complex calendars, coordinate travel arrangements, and organize high-level meetings and events
• Prepare and edit correspondence, presentations, and reports, ensuring accuracy and professional quality
• Streamline office procedures and implement new systems, resulting in a 20% increase in overall efficiency
• Serve as a primary liaison between the executive team and internal/external stakeholders, fostering effective communication and collaboration
• Supported a team of 10 marketing professionals, managing schedules, appointments, and project timelines
• Maintained and updated company databases, ensuring data accuracy and integrity
• Coordinated logistics for corporate events, trade shows, and client meetings, often managing multiple projects simultaneously
• Developed and implemented a new filing system, reducing document retrieval time by 30%
• Trained and mentored new administrative staff, fostering a supportive and collaborative team environment
• Provided administrative support to a team of financial advisors, managing client appointments and maintaining confidential records
• Processed and tracked expense reports, ensuring timely reimbursement and adherence to company policies
• Assisted with the preparation and distribution of client communications, including newsletters and market updates
• Implemented a paperless filing system, reducing paper consumption by 50% and improving data security
• Received recognition for exceptional customer service and attention to detail
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with CRM systems (Salesforce, HubSpot)
• Strong project management and organizational skills
• Excellent written and verbal communication abilities
• Meticulous attention to detail and accuracy
• Proven ability to multitask and prioritize in fast-paced environments
• Proactive problem-solving and decision-making skills
• Adaptability and flexibility in managing changing priorities
• Expertise in managing confidential information with discretion
• Proficient in basic graphic design (Adobe Creative Suite)
• Experienced in event planning and coordination
• Strong interpersonal skills and ability to build positive relationships
• Self-motivated and able to work independently or as part of a team
• Proven track record of streamlining processes and improving efficiency
• Multilingual: Fluent in English and Spanish

An Administrative Support professional is responsible for providing efficient clerical assistance to ensure smooth office operations. Key duties include managing files, scheduling appointments, answering calls, and handling confidential data. When writing a resume for this role, highlight strong organizational skills, proficiency in MS Office suite, and the ability to multitask. Emphasize relevant experience demonstrating time management, attention to detail, and achievements that improved office efficiency. Provide specific examples showcasing your problem-solving and communication abilities.

Highly organized and detail-oriented Administrative Support professional with a proven track record of optimizing office operations, streamlining processes, and providing exceptional support to executives and teams. Adept at managing multiple priorities, maintaining confidentiality, and fostering a positive work environment. Skilled in problem-solving and communication, consistently delivering results in fast-paced settings.

• Provided comprehensive administrative support to a team of 5 senior executives, managing complex calendars, travel arrangements, and expense reports
• Implemented a new filing system that increased efficiency by 30% and reduced paper usage by 50%
• Coordinated quarterly board meetings and prepared presentations, ensuring flawless execution and timely distribution of materials
• Served as a liaison between executives and internal/external stakeholders, facilitating seamless communication and problem resolution
• Trained and mentored 2 new administrative assistants, fostering a supportive and collaborative team environment
• Supported a team of 15 consultants, managing schedules, travel arrangements, and expense reimbursements
• Developed and maintained a centralized database for client information, improving data accuracy and accessibility
• Coordinated onboarding for new hires, ensuring a smooth transition and integration into the team
• Planned and executed team-building events and offsite meetings, boosting morale and fostering collaboration
• Received the 'Employee of the Quarter' award twice for outstanding performance and dedication
• Managed office operations for a 50-person team, overseeing supply inventory, equipment maintenance, and vendor relations
• Implemented a new visitor management system, enhancing security and streamlining the check-in process
• Coordinated internal and external events, including team meetings, client presentations, and conferences
• Developed and maintained an office procedures manual, ensuring consistency and efficiency across the organization
• Assisted with HR tasks, including onboarding, benefits administration, and employee relations
• Executive Support
• Office Management
• Calendar Management
• Travel Coordination
• Expense Reporting
• Event Planning
• Project Coordination
• Presentations
• Database Management
• Vendor Relations
• Process Improvement

An Administrative Clerk is responsible for performing a variety of administrative and clerical duties to ensure the efficient operation of an office. Key tasks include managing files, scheduling appointments, data entry, and supporting staff. When writing a resume for this role, highlight your organizational and multitasking abilities through specific examples. Emphasize your proficiency with office software and technology. Use clear formatting and action verbs like "coordinated", "managed" to showcase relevant skills. Keep your resume concise yet informative.

Highly organized and detail-oriented Administrative Clerk with a proven track record of streamlining office procedures and improving operational efficiency. Adept at managing multiple tasks simultaneously while maintaining a high level of accuracy and professionalism. Excellent communication and interpersonal skills, enabling effective collaboration with colleagues and clients alike.

• Implemented a new filing system that increased document retrieval efficiency by 30%
• Managed calendars and scheduled appointments for a team of 12 executives
• Prepared and processed expense reports, ensuring 100% accuracy and timely submission
• Coordinated domestic and international travel arrangements, resulting in cost savings of 15%
• Trained 5 new administrative assistants on company procedures and best practices
• Managed inventory of office supplies, ensuring uninterrupted availability and reducing waste by 20%
• Processed incoming and outgoing mail, maintaining accurate records and timely distribution
• Provided exceptional customer service, addressing inquiries and resolving issues promptly
• Assisted in the onboarding process for new employees, ensuring smooth integration into the team
• Maintained a clean and organized office environment, contributing to a professional atmosphere
• Answered and directed phone calls, ensuring prompt and professional communication
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors
• Assisted in planning and organizing company events, contributing to successful execution
• Maintained and updated company databases, ensuring accurate and up-to-date information
• Provided general administrative support to various departments, enhancing overall productivity
• Inventory Management
• Filing and Organization
• Employee Onboarding
• Spreadsheet Management
• Presentation Creation
• Vendor Negotiation

An experienced administrative assistant plays a crucial role in maintaining an efficient and organized workplace. They act as the right-hand to executives and managers, providing high-level administrative support duties such as scheduling meetings, managing files and records, answering phone calls, and handling travel arrangements. When crafting a resume for this role, highlight your skills in areas like proficiency with Microsoft Office, superior organizational abilities, and excellent customer service. Utilize action verbs to describe your achievements and quantify them where possible, such as "Managed complex scheduling for 5 senior executives" or "Streamlined filing system, reducing document retrieval time by 40%." Tailor your resume to each specific job listing, emphasizing the most relevant qualifications and accomplishments. A well-written, achievement-oriented resume can make your candidacy stand out in this competitive field.

Seasoned Administrative Assistant with over 8 years of experience supporting executives and teams in fast-paced environments. Adept at managing complex calendars, coordinating travel, and optimizing administrative processes. Known for exceptional organizational skills, strong attention to detail, and ability to anticipate needs and proactively solve problems.

• Coordinate internal and external meetings, including booking conference rooms, managing attendee lists, and preparing agendas and materials
• Streamline administrative processes, resulting in a 25% increase in efficiency and productivity across the executive team
• Serve as a liaison between executives and internal departments, ensuring smooth communication and timely resolution of issues
• Train and mentor new administrative assistants, fostering a culture of excellence and continuous improvement
• Supported a team of 12 consultants, managing calendars, travel arrangements, and expense reports
• Implemented a new filing system, increasing document retrieval efficiency by 40%
• Coordinated large-scale events, including annual team offsites and client workshops, managing logistics, vendors, and budgets
• Assisted with onboarding new team members, ensuring a smooth transition and integration into the team
• Received the 'Outstanding Support' award in recognition of exceptional performance and dedication
• Provided administrative support to a team of 8 managers in the HR department
• Managed a high volume of emails, phone calls, and requests, prioritizing tasks and ensuring timely responses
• Assisted with the coordination of interviews, including scheduling, preparing materials, and welcoming candidates
• Maintained and updated HR databases, ensuring accurate and up-to-date employee information
• Participated in the planning and execution of employee engagement events, contributing to a positive company culture
• Meeting Coordination
• Process Optimization
• Liaison and Communication
• Training and Mentoring
• Onboarding Assistance
• Email and Phone Management
• Interview Coordination
• Employee Engagement
• Microsoft Office Suite

An Office Administrative Assistant is the backbone of an organization, ensuring seamless operations through meticulous organization and exceptional multitasking abilities. Key responsibilities include managing calendars, coordinating meetings, handling correspondence, and facilitating smooth communication flow. Strong interpersonal skills and a knack for problem-solving are essential. When crafting your resume, highlight any relevant experience with office software and administrative procedures. Showcase your proficiency in verbal and written communication, as well as your keen attention to detail. Quantify achievements that demonstrate your ability to streamline processes, improve productivity, or enhance efficiency. Consider including certifications or training related to administrative skills to set yourself apart.

Highly organized and detail-oriented Office Administrative Assistant with over 7 years of experience in providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing office processes, and creating a positive and efficient work environment. Committed to delivering top-notch administrative services to drive organizational success.

• Managed calendar and scheduled meetings for a team of 12 executives, ensuring optimal time management and productivity.
• Implemented a new filing system that increased efficiency and reduced document retrieval time by 40%.
• Coordinated domestic and international travel arrangements, securing cost-effective options and saving the company over $15,000 annually.
• Served as the primary point of contact for visitors, providing a warm and professional welcome while maintaining office security protocols.
• Trained 3 new administrative assistants, fostering a supportive and collaborative team environment.
• Managed inventory and procurement of office supplies, ensuring uninterrupted operations and saving 15% on annual supply costs.
• Processed invoices and expense reports, maintaining accurate records and facilitating timely reimbursements.
• Assisted in planning and executing corporate events, including annual meetings and team-building activities for over 100 employees.
• Created and maintained a comprehensive database of client information, enhancing customer relationship management.
• Developed and implemented a new onboarding process for administrative staff, reducing training time by 30%.
• Provided administrative support to a team of 8 financial advisors, managing calendars, appointments, and client correspondence.
• Assisted in preparing and formatting financial reports and presentations, ensuring accuracy and visual appeal.
• Maintained a well-organized and efficient filing system for sensitive financial documents.
• Conducted research and compiled data to support business development initiatives.
• Received recognition for exceptional customer service and problem-solving skills.
• Presentation Preparation

Administrative Assistants perform clerical duties like scheduling, file management and project support. For those without experience, highlight transferable skills like communication and organization from academics, extracurriculars and volunteer roles. Emphasize computer skills like MS Office and detail-orientation from coursework or part-time jobs involving customer service or data entry.

Highly organized and detail-oriented individual seeking an Administrative Assistant position. Brings a strong work ethic, excellent communication skills, and a commitment to providing exceptional support to enhance office efficiency and productivity.

• Assisted with filing, data entry, and maintaining organized records for a non-profit organization.
• Demonstrated excellent attention to detail and accuracy in handling sensitive documents.
• Collaborated with staff members to streamline office processes and improve workflow efficiency.
• Provided friendly and professional customer service to clients and visitors.
• Exhibited strong adaptability and quick learning skills in a fast-paced environment.
• Supported faculty and staff with administrative tasks, including scheduling appointments and managing correspondence.
• Demonstrated strong organizational skills by maintaining accurate records and filing systems.
• Assisted in planning and coordinating departmental events and meetings.
• Showcased excellent written and verbal communication skills when interacting with students, faculty, and staff.
• Quickly adapted to new software and technologies to improve productivity and efficiency.
• Greeted visitors and directed them to the appropriate departments or staff members.
• Managed a multi-line phone system, effectively handling and routing calls.
• Maintained a clean and organized reception area, ensuring a welcoming environment for guests.
• Assisted with basic administrative tasks, such as filing and data entry.
• Demonstrated a friendly and professional demeanor while providing excellent customer service.
• Multi-tasking
• Written and Verbal Communication
• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Suite (Docs, Sheets, Slides)
• Teamwork and Collaboration
• Scheduling and Calendar Management
• Basic Bookkeeping
• Event Planning and Coordination

An Administrative Assistant Intern provides valuable support to office staff by handling clerical tasks and learning the ropes. When crafting your resume, emphasize your customer service experience and strong computer abilities. Highlight relevant coursework, academic projects, and transferable skills like communication and organization. Use a clear, easy-to-read format and proofread carefully to make a polished impression.

Highly organized and detail-oriented Administrative Assistant Intern with a proven track record of supporting executives and managing office operations. Skilled in multitasking, project coordination, and maintaining a positive work environment. Adept at streamlining processes and improving efficiency to drive business success.

• Assisted executive team with calendar management, travel arrangements, and expense reports, ensuring seamless coordination of schedules and timely submission of documents.
• Managed office supplies inventory, maintaining optimal stock levels and negotiating with vendors to secure cost-effective deals, resulting in a 15% reduction in supply expenses.
• Coordinated internal and external meetings, including booking conference rooms, preparing agendas, and taking detailed minutes, ensuring effective communication and follow-up.
• Streamlined filing system and digitized documents, improving information accessibility and reducing paper usage by 30%.
• Provided exceptional customer service to clients and visitors, creating a welcoming and professional office environment.
• Supported a team of 15 employees by managing mail distribution, answering phones, and greeting visitors, ensuring efficient office operations.
• Assisted with the planning and execution of company events, including annual conferences and team-building activities, contributing to successful events with high employee satisfaction.
• Maintained office equipment, troubleshooting issues, and coordinating repairs, minimizing downtime and ensuring uninterrupted productivity.
• Created and updated company documents, such as presentations and reports, using Microsoft Office Suite, delivering professional-quality materials.
• Collaborated with HR to update employee records and maintain personnel files, ensuring accurate and up-to-date information.
• Welcomed guests, managed check-ins and check-outs, and provided exceptional customer service, contributing to high guest satisfaction ratings.
• Handled reservations and inquiries via phone and email, demonstrating strong communication skills and attention to detail.
• Assisted with administrative tasks, such as filing, data entry, and invoice processing, supporting the smooth operation of the front desk.
• Collaborated with housekeeping and maintenance teams to ensure guest rooms were clean, well-maintained, and ready for occupancy.
• Demonstrated flexibility and adaptability by covering shifts and taking on additional responsibilities as needed, showcasing a strong work ethic and commitment to the team.
• Office Equipment Maintenance

An admin assistant provides essential office support through tasks like data entry, appointment scheduling, and correspondence management. When crafting a resume for this beginner role, clearly highlight your skills in areas like MS Office proficiency, multi-tasking, and organization. Tailor your experience to demonstrate your ability to handle administrative responsibilities efficiently. Moreover, emphasize any internships or part-time jobs that honed your clerical abilities. Keep your resume concise yet informative, ensuring no errors. A well-structured, accomplishment-driven resume can make you stand out as the ideal candidate for an admin assistant position.

Highly organized and detail-oriented administrative professional with a strong passion for supporting teams and streamlining processes. Adept at multitasking, problem-solving, and maintaining a positive attitude in fast-paced environments. Committed to delivering exceptional results and contributing to organizational success.

• Assisted with managing executive calendars, scheduling meetings, and coordinating travel arrangements
• Maintained accurate records and filed documents using a cloud-based system, improving efficiency by 25%
• Greeted clients and visitors, ensuring a positive first impression and providing exceptional customer service
• Collaborated with cross-functional teams to organize company events and conferences for up to 200 attendees
• Streamlined office supply inventory management, reducing waste and saving the company over $2,000 annually
• Welcomed guests, handled check-ins, and provided information about gym facilities and class schedules
• Managed phone lines, responding to inquiries and directing calls to appropriate departments
• Maintained a clean and organized front desk area, ensuring a professional appearance at all times
• Assisted with membership sales and renewals, contributing to a 15% increase in member retention
• Trained 3 new receptionists on front desk procedures and customer service best practices
• Provided administrative support to the center's staff, including data entry, filing, and copying
• Assisted in organizing and promoting fundraising events, helping raise over $10,000 for youth programs
• Created and maintained a database of donors and volunteers, streamlining communication efforts
• Developed a new filing system for participant records, improving information accessibility and privacy
• Demonstrated flexibility by taking on additional responsibilities as needed, such as supervising youth activities
• Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
• Verbal and Written Communication
• Filing and Data Entry
• Schedule Management
• Front Desk Operations

As an entry-level administrative assistant, you'll be the backbone supporting an office's day-to-day operations. Duties include managing schedules, answering calls, data entry and handling correspondence. When crafting your resume, highlight any relatable experience like customer service roles or internships. Focus on showcasing strong organizational, communication and tech skills. For a winning resume format, start with a concise summary highlighting your key strengths. Then list out experience details using quantifiable accomplishments where possible. Clean formatting with strategic keyword use can also help your resume stand out. Remember, tailoring your resume to each specific role is crucial.

Highly organized and detail-oriented administrative professional seeking an entry-level position to leverage strong communication, multitasking, and problem-solving skills. Adept at managing multiple priorities in a fast-paced environment while maintaining a positive attitude and delivering exceptional results.

• Assisted the administrative team with day-to-day office operations, including answering phones, scheduling meetings, and maintaining filing systems
• Processed and distributed incoming and outgoing mail, ensuring timely delivery and organization
• Managed the office supply inventory, placing orders as needed and maintaining accurate records
• Provided support for company events, including logistics planning, guest list management, and on-site coordination
• Received praise from supervisors for exceptional attention to detail and ability to quickly learn new tasks and procedures
• Served as the first point of contact for students, faculty, and visitors at the university's Student Services office
• Managed the front desk, directing inquiries and providing information on university policies and procedures
• Scheduled appointments for academic advisors and counselors using an online booking system
• Assisted with data entry and document preparation, ensuring accuracy and confidentiality
• Consistently received positive feedback from students and staff for providing friendly and efficient service
• Greeted patients and visitors, providing directions and answering general inquiries
• Managed the check-in process, verifying patient information and updating electronic health records
• Scheduled and confirmed appointments, ensuring smooth patient flow and minimizing wait times
• Assisted with administrative tasks, such as filing, copying, and organizing patient documents
• Recognized by the center's management for demonstrating compassion and professionalism in a healthcare setting
• Phone Etiquette
• Google Workspace (Docs, Sheets, Slides, Gmail)
• Social Media Management

A Junior Admin Assistant provides clerical support by managing office communications, filing, data entry, and other tasks. Successful candidates have basic computer skills and strong organization. For the resume: Emphasize any relevant admin experience, familiarity with office software, and abilities like attention to detail. Open with a summary highlighting your organizational talents and customer service strengths.

Highly motivated and detail-oriented Junior Admin Assistant with a proven track record of providing exceptional support to executives and teams. Skilled in managing multiple tasks, optimizing administrative processes, and ensuring smooth office operations. Adept at handling confidential information with discretion and maintaining a professional demeanor in fast-paced environments.

• Provided comprehensive administrative support to a team of 10 executives, managing calendars, scheduling meetings, and coordinating travel arrangements.
• Streamlined office processes by implementing a new digital filing system, reducing paper usage by 40% and improving document retrieval efficiency.
• Managed the onboarding process for new hires, ensuring smooth integration and reducing time-to-productivity by 25%.
• Organized and coordinated monthly company-wide events, fostering a positive work culture and boosting employee engagement.
• Handled sensitive client information with the utmost confidentiality, maintaining trust and building strong relationships.
• Provided exceptional front desk support, greeting visitors, managing incoming calls, and handling general inquiries.
• Maintained office inventory, ensuring adequate supplies were always available and minimizing waste.
• Assisted with the preparation of monthly financial reports, ensuring accuracy and timely submission.
• Coordinated the maintenance and repair of office equipment, minimizing downtime and ensuring uninterrupted operations.
• Demonstrated flexibility by providing support to various departments during peak periods, contributing to overall team success.
• Provided administrative support to the Human Resources department during a busy summer internship program.
• Assisted with the organization and execution of employee training sessions, ensuring smooth logistics and positive participant feedback.
• Conducted research on industry best practices and presented findings to the HR team, contributing to the development of new initiatives.
• Maintained and updated employee records in the HRIS system, ensuring data accuracy and compliance with company policies.
• Demonstrated a strong work ethic and willingness to learn, receiving positive feedback from supervisors and colleagues.
• Documentation Management
• Office Supply Management
• Records Management
• Professional Communication

A senior administrative assistant oversees administrative operations, manages executives' schedules, and prepares reports. For the resume, highlight organizational skills, multitasking abilities, and relevant software expertise. Quantify achievements highlighting efficiency, attention to detail, and strong work ethic.

Highly organized and detail-oriented Senior Administrative Assistant with over 8 years of experience providing exceptional support to executives and teams. Adept at managing multiple priorities, optimizing workflows, and enhancing operational efficiency. Known for strong communication skills, problem-solving abilities, and a proactive approach to anticipating and addressing organizational needs.

• Provide high-level administrative support to senior executives, managing calendars, scheduling meetings, and coordinating travel arrangements
• Streamline office processes, resulting in a 25% increase in productivity and cost savings of $50,000 annually
• Plan and execute company events, including board meetings, conferences, and team-building activities for up to 200 attendees
• Serve as a liaison between departments, facilitating effective communication and collaboration
• Train and mentor junior administrative staff, fostering a supportive and efficient work environment
• Provided comprehensive administrative support to a team of 5 executives, managing complex schedules and ensuring seamless operations
• Conducted research and prepared reports, presentations, and correspondence for executive meetings and client engagements
• Managed expense reports and reimbursements, ensuring accuracy and compliance with company policies
• Coordinated domestic and international travel arrangements, securing cost-effective options and managing itineraries
• Provided administrative support to a team of 20 professionals, handling scheduling, correspondence, and document preparation
• Maintained and updated databases, ensuring accurate and up-to-date information for client projects and internal resources
• Assisted with the onboarding process for new hires, facilitating smooth transitions and integration into the team
• Managed office supplies inventory, ensuring adequate stock levels and placing orders as needed
• Received recognition for exceptional performance and dedication, earning the 'Employee of the Quarter' award
• Travel Arrangements
• Document Preparation
• Supply Inventory
• Training & Mentoring
• Research & Analysis
• Verbal & Written Communication

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Administrative Resume Examples & Writing Guide for 2024

Putting together a compelling administrative resume might seem challenging at first. But it doesn't have to be all that difficult. We've gathered real-life resume samples and detailed examples to make your resume writing process as easy as possible. So, without further ado, dive right into our guide!

Use this ultimate guide to craft an effective resume that will impress even the most demanding hiring managers.

Keep on reading to learn all about:

• Formatting your administrative resume
• Creating a captivating administrative professional summary
• The most effective skills to put on your administrative resume
• Striking the right balance in your work experience section
• Adding academic achievements to your education section
• Including extra sections in your administrative resume
• Accessing top resources for job-seeking administrative workers

1. Format properly your administrative resume

Let your resume speak out loud about your organization skills. Make it easy to skim and easy to navigate.

The following tips will help you draft your resume sections in a professional way:

• Set 0.5-1 inch margins on all sides.  Check for more on margins and how to get them right.
• Use a reverse-chronological order describing your most recent work experiences first. Focus on the most recent relevant roles you have held in the past 10-15 years.
• Employ a two-column layout . Not only will you keep your page count low, but you will also make it look neat and simple. Whilst the left side can serve your contact details, skills and extra sections, the right column may feature your professional summary, work experience and education.
• Use negative space between individual sections, and avoid using large chunks of text. It will give your resume breathing room.
• Choose a professional and simple typeface such as Georgia, Calibri or Cambria. Do not overdo your resume with stylish fonts that would deflect a hiring manager’s attention from the content.
• Save your CV as a PDF document, but remember to check for requirements in the job posting in question. Some employers may explicitly ask for a Word document.

Choose your preferred template and make your resume shine.

Try our AI Resume Writer and have your resume ready in minutes!

2. create a captivating administrative professional summary for your resume.

Think of a professional profile as a blurb that encompasses your relevant work experience, best achievements and exceptional administrative skills . 

Pay extra attention to the following tips, and you will easily create a mind-blowing professional summary for your CV.

• Customize your professional profile and use keywords from the job posting in question.
• Be relevant and concise.
• Quantify your greatest achievements. If you, for instance, helped your former employer reduce expenses, let the hiring manager know about the numbers. They often speak louder than words.
• Showcase your brilliant administrative skills.

 Administrative professional summary example

Enthusiastic and dependable executive assistant with 4+ years of experience working as a loan administrator, project leader, social media manager and event organizer. Skillfully administered loans and bookkeeping, and effectively communicated with customers, advisors, lawyers and other stakeholders. Mentored 5 team members in order to ensure a high operational standard.

3. The most effective skills to put on your administrative resume 

As with all your resume sections, your skill-set should be tailored to the job you are applying for.

You may first want to brainstorm your best technical and interpersonal competencies that have moulded you into a great administrative professional.

Before drafting your resume skills section, refer back to the job posting, and look for the matching skills. Mention them at the top of your soft and hard skills lists.

The following administrative competences will help you compile appealing soft and hard skill-sets for your resume.

The most effective administrative soft skills for your CV

• Punctuality
• Multitasking
• Prioritization
• Customer Service
• Professionalism
• Flexibility
• Ability to work well under pressure
• Outstanding oral and written communication
• Effective organization
• Positive attitude
• Dependability
• Problem solving
• Time management

The best hard skills for your administrative resume

• MS Office Suite (Superior Proficiency)
• Project Management
• Customer Acquisition and Retention
• Consumer Analytics
• Bookkeeping
• Email Management
• Proofreading
• Inventory Management
• Document Management

Find out your resume score!

4. Strike the right balance in your administrative work experience section

As an administrative professional, you know how to pay attention to detail like no one. Well, maybe about the same way as the hiring manager who scans resumes for the desired keywords.

In order to make your work history effective and captivating, incorporate in your CV the most relevant keywords from the job posting, and link them with the biggest measurable achievements of yours.

Make sure that you put your quantified accomplishments under the spotlight, and avoid simply naming a handful of your daily duties.

Administrative work experience section example

Manohar Chowdhry and Associates, Mangalore, India Licensing Administrator 2016–2020

• Effectively communicated with Customer Service and Logistics personnel on a daily basis.
• Responding to customer and broker inquiries, reaching 98% customer satisfaction.
• Skillfully managed the company online sales platform on Magento, as well as the sales provided by the platform.
• Significantly improved the company site SEO on WordPress achieving first rank on several keywords at Google search engine.
• Developed a new sales form reducing the time needed for each sale by 20%.

5. Add academic achievements to your education section

If you aim at getting ahead of other administrative professionals, you may want to stand out pretty much in every resume section.

Not just your professional profile and work experience can be decisive in the eyes of the hiring manager. You can perfectly make headway with your education section if you just put it right.

Spice it up with your academic achievements, areas of interest or relevant coursework.

Listing education in your administrative resume

University São Judas Tadeu, Sao Paulo, Brazil BA in Economics 2010–2013

• Area of interest: Micro and Macro Economy
• Excelled in Finance
• Relevant Coursework: Supply and Demand,Taxation, International Trade, Price Controls

6. Include extra sections in your administrative resume

Think of important learning opportunities you’ve had on your path to become an administrative professional. What courses have you attended, what certifications have you been awarded, and what activities have made you a great organizer, communicator and people person?

Select the most relevant accomplishments, certifications or interests that can spruce your resume up, and impress your potential employer.

Volunteering Activities

Professional Development

• Conferences
• Language Skills
• Qualifications
• Accomplishments

Listing extra sections in your administrative resume

• SAP BW Data Modelling & ETL: retail industry data targets creation, February 2020
• Hearts & Minds: Social Media Manager, March 2019 - January 2020
• Administrative Professionals Conference, ABC Events, 2019 - Expanded knowledge of time management techniques and learned best practices for effective communication in the workplace.

By including a section on professional development, you not only demonstrate your commitment to continuous learning but also provide potential employers with evidence of your proactive approach to personal and professional growth.

This can significantly enhance your administrative resume and showcase your dedication to staying up-to-date with the evolving demands of the administrative field.

7. Top resources for job-seeking administrative workers

Even when you've managed to polish your administrative resume to perfection, it won't automatically land you the job you want! You also have to know where to search for work opportunities. We've prepared a list of resources that you can use as the starting point to your job hunt: 

• Industry-specific job boards: The best way to launch your search is to look at websites that specialize in providing job opportunities for your chosen field. For example: AdminCrossing , AdministrativeJobs.com , or iHireAdmin .
• General job boards: Next, you can take a look at any general job board, such as Indeed , Glassdoor , SimplyHired , or Jooble . While their focus is broad, you can narrow it down by entering specific phrases in the search bar.
• Professional associations: Professional associations can offer not just job postings, but also networking opportunities, latest industry news, and training opportunities. You can join, for example: the Association of Administrative Professionals (IAAP), the Institute of Administrative Management (IAM), or the Association of Administrative Professionals (AAP).
• Staffing agencies: The job market is full of agencies that specialize in matching their members with job opportunities that match their skill set and career goals. You can have a look at agencies like: Robert Half , Kelly Services , or Insight Global .
• LinkedIn : Though great for sharing your work profile, LinkedIn can do so much more. For example, you can get in touch directly with hiring managers and HR specialists working for companies you're interested in; or join specific groups to maximize LinkedIn’s networking opportunities. 
• Continuous learning: To boost your employment potential, you can enroll in certifications such as the Certified Administrative Professional (CAP) and Microsoft Office Specialist (MOS), Or you can browse through websites like Coursera , LinkedIn Learning , or edX to find courses fit for your goals. 

Although a standout resume cant guarantee success in your job quest, it can significantly increase your chances at landing your dream job. So, don't waste any more time and start writing your administrative resume right now!

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Administrative Resume FAQ

How does my resume formatting play a role.

Put simply, presentation matters! Steer clear of cluttered and overstuffed resumes. Keep the recruiters in mind and make your resume easy to navigate. Choose an appropriate layout and professional fonts. If you want to save yourself some time and nerves, you can use any of our templates and just fill in your info.

What if my experience isn't directly related to the job I'm applying for?

In that case, you have to focus your resume on any skills and experience that can also be applicable in your new job. Highlight transferable skills gained from previous roles that relate to this new position. Because even unrelated jobs can still show your ability to handle certain tasks and responsibilities. You can use your cover letter to explain the shift and why you'd make a good fit.

Should I list all of my past jobs on my administrative resume?

That depends. If any of your previous roles is irrelevant to the job you're applying for, it might not be necessary. But of course, if “irrelevant” jobs is all you have (if you're switching careers), include them. And, we also recommend NOT to include jobs from 15 years ago.

How should I handle gaps in employment on my resume?

Career breaks or gaps are not unusual. If you feel that it's necessary, you can briefly explain them in your cover letter. But focus more on what skills you gained during the gap. Or you can simply wait until you're asked about it during a job interview.

What's the key to using keywords effectively in my resume?

Go back to the job posting. Now, look at the job description and see what skills and experience it demands. Then, incorporate these keywords throughout your resume. But make sure to keep the spelling of the keywords exactly as they appear in the job posting — this will get your resume through the ATS .

Julia Gergelova

Julia is a Certified Professional Résumé Writer (CPRW™) and an active member of the Professional Association of Résumé Writers & Career Coaches (PARWCC™). She is also a passionate translator and graphic designer. Julia holds degrees in translation and interpretation and has international work experience in various countries across Europe, as well as in China and Panama. Julia formerly taught academic writing and contributed as a graphic designer to outlets such as The Business of Business. You'll often find her with a book in one hand and a specialty coffee in the other, always on the lookout for new insights.

Subcategories

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• Facilities Manager
• Front Desk Receptionist
• Office Staff
• Personal Assistant

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Efficient operations are the key to any successful business. And at the heart of efficient operations are passionate administrative assistants and managers who handle many day-to-day tasks. These multitasking experts must have a diverse portfolio of experience and skills to be effective managers. Still, before they can take on that responsibility, they need to be hired – which begins with writing an engaging administrative resume.

Many companies internally post job openings for administrative positions, giving employees the first opportunity to apply. However, some businesses prefer to go through recruiting firms. Either way, you will want an excellent resume and cover letter to increase your chances of being hired.

A few key questions should be considered when writing an administrative resume: How should it be written, structured, and formatted for success? What specific terms should be included in the objective statement? Is reading the job description before starting to write a good idea? Are there differences between management resumes vs. administrative assistant resumes?

These are a few questions we'll explore and answer in the information below.

Administrative Resume Sample

Sometimes the best way to start a project is to review an example of what today's hiring managers are looking for. Our team of professional resume writers is here to help. We'll showcase three unique administrative resume samples in the information below to provide practical tips. We will also outline some of the critical strategies our team of professional resume writers employs to craft engaging and convincing resumes for clients across the globe.

Administrative Assistant Resume

Download This Resume Example

Create your professional resume now

This first resume is for our mythical candidate Lisa Smith. She is applying for an office administrative assistant position for an architect in her hometown of San Diego, California. As you can clearly see, the resume is clean, organized, easy to scan, and filled with engaging content that tells a straightforward story from start to finish.

Her professional administrative resume includes all the required sections – personal contact, resume summary, work history, education, skills, and references. As you read the resume, pay close attention to the layout, the tone of her writing, and some of the critical action verbs (or administrative skills resume inclusions) that hiring managers (and software) will pay attention to when selecting candidates for interviews.

Office Manager Resume

Elizabeth's resume flows well and tells a story of why she would be perfect for the job. She has made an effort to edit her resume specifically for this application, which sets her apart from other candidates.

The objective section of the resume mentions the intent to join Hennessy Construction. As you continue reading, you'll notice that she's selected her two most recent administrative jobs and a few critical items from each to demonstrate practical experience.

She also lists her highest level of education, provided some references (including two from her most recent employers), and abilities that will allow her to succeed as an Administrative on her CV.

This administrative-career resume is clean, error-free, and uses the same font. This document was created using an administrative resume template, making it simple for Elizabeth to duplicate and paste the information after it had been updated.

Virtual Assistant Resume Sample

Not all administrative positions include working in an office environment. In fact, it's becoming more common for companies to hire virtual assistants or those who will work from home or a remote location. For people looking for this type of career, you'll need to write a resume that helps to build trust – as you're likely going to work without direct supervision.

Let's take a closer look at Kyle Franklin's virtual assistant administrative resume example. The main difference between the two samples can be noticed in his resume summary. Like the other two candidates, his is explicitly written to the company he applied to. However, he provides multiple job tasks, duties, and special abilities within this section.

In fact, his entire resume is heavy with skills and action verbs that are relevant to virtual assistant jobs. This is because many virtual assistant jobs are rewarded on job search engines or recruiting websites – like Upwork, for example. These sites will rank resumes based on the quality of the content – mainly based on keywords or action verbs. They use applicant tracking systems to rank their resumes.

You'll notice phrases like time management skills, spreadsheet management, cloud-based CRM platforms, shipping management solutions, digital marketing, customer service, and multitasking. This type of resume is best suited for uploading to job search platforms – but can be personalized, as this sample shows for specific applications.

How to Write a Good Administrator Resume in 2024: Full Guide to Successful Administrative Resumes

Every successful project starts with careful planning. This also applies to writing a resume for an administrative position. Although experts wrote this sample resume, you can still produce impressive results by following their lead. A great way to get started is using a master resume as a guide for your content.

A master resume is a document where you can input content, fine-tune the structure and layout, and edit everything to your liking. Once it has been perfected, transferring the content into an online builder will be much simpler. As a result, fewer mistakes will be made, and the final product will have better quality overall.

Here are a few recommended sections that we think should be included in any administrative assistant resume.

Personal Contact Information:  There is no need to overthink this section. Simple is best. Just write your full legal name, complete mailing address, email address, and mobile phone number.

Professional Summary:  The administrative resume objective or professional summary is your chance to pitch your application in a single paragraph. We'll explain more in the section below.

Work History:  An administrative manager or assistant must showcase leadership, organization, multitasking, and problem-solving skills. Your relevant work history can assist.

Education:  This is another section not to overthink. Document your highest level of completed education.

Skills:  It's good to list five to seven management skills in bullet point format. For your skills section, pick ones that apply to office management or assistant tasks, such as experience in multitasking, Quickbooks, Outlook, human resources, leadership, travel arrangements, payroll processing, and conflict management. The key is to list relevant skills to the job you seek.

References:  An office administration job seeker must have a proven track record of solving problems while having the project management or technical skills needed to accomplish specific tasks. Using references who can provide practical examples can help you hurdle other candidates.

The following sections below will help you build out the content for each.

Section #1 – List Your Contact Information

The first line of a business administrative resume should include the contact information for the company. An administrator must be a leader, and attention to detail is crucial. This begins with obtaining the correct contact information in the opening item on your resume. If you want to apply for an administrative position, make it simple for hiring managers or recruiters to contact you.

It is highly suggested that you put your correct contact information on your resume, which would entail:

• Your whole professional name
• The comprehensive mailing address (with the city, state, and zip code included)
• Your email address (should be one used only for personal/professional purposes)
• Your mobile phone number

In addition, make sure that the email address included on your resume is linked to your mobile device so you can receive text messages. This is because many recruiters use automated systems to set up interviews via email and text. If you're unable to reply promptly, you may miss out on opportunities with those who do respond quickly.

How to Format this Section

Using a resume builder or template, you can format your contact information correctly. You should have your personal contact information in the top left-hand corner or at the top of the page so it is easy for hiring managers to find. This also creates a look that is clean, neat, and organized.

Section #2 – Professional Summary 

Wouldn't it be fantastic if you could sell yourself as a competent and articulate administrator before they even speak to you? A professionally written resume summary can help you accomplish this goal. The resume summary is the second section of your administrative resume, but it is likely the most important. It introduces your experience, hard and soft skills, and those vital interpersonal skills crucial for the best office staff to possess.

Let's examine two specific resume summaries - one for an administrative assistant - and one for a manager.

Administrative Assistant Resume Summary 

Any administrative assistant resume example should contain a few key action words, such as being able to solve problems, being proactive and detail-oriented, and having experience booking travel for executives. This is what Lisa has accomplished in her administrative assistant job resume summary. She keeps the focus on her resume skills and 5-years of experience.

Office Manager Resume Summary

An office manager or administrative manager should focus on their key leadership skills, expertise, and some HR tasks, including experience with bookkeeping, creating Powerpoint presentations, or providing general administrative support.

Our candidate Elizabeth mentioned several of these skills in her summary, as shown in the example above. Suppose you're applying for a specific industry position - such as writing a resume for dental administrative jobs. In that case, you'll want to include specific training or certifications you've obtained in this section.

The summary on your administrative work resume should be around 200-250 words or four to five complete sentences. Format it similarly to how you would speak during an interview - professional yet conversational.

Section #3 – Work History

It's crucial to read the job description of an administrative position carefully before you start writing your resume. Your future employer may give you a plan for what they want to include in this section, depending on the role.

For example, in Elizabeth's resume sample, you'll notice that she has included two jobs from her previous work experience – one as an administrator for an oil exploration company and the other for a logistics business. Even though she has been an office manager for over 15 years, she selected these two positions because they are most relevant to the construction firm she hopes to hire.

In the work experience section, she specified four to five significant activities most likely mentioned in the job posting as part of the office manager's regular duties. That's how you make your perfect resume stand out - by including relevant information or practical examples pertinent to the position you're looking for.

The work history section should be formatted as shown in the sample image. The company name, location, and dates of employment should all be included. Your most recent position should always be listed first, followed by previous jobs. It would benefit you to read the job description in the posting to determine how many previous jobs they are looking for before applying.

Section #4 – Education

An associate's degree in business administration, or relevant experience, is required for several Administrative occupations. This may be unclear to many job search prospects as to how to assess the proportion of theoretical knowledge versus applied expertise. The good news is that this information isn't crucial to your resume — especially in the education section.

Elizabeth presents a perfect example of honesty by including her highest level of education completed, even though it's from a community college. Integrity like this is always relevant and appreciated. Unless the future employer requests it, there is no need to list current enrollment in higher education.

The education section of the resume is another example of minimalism. It's ideal for including the essentials — such as the school's name, location, dates of attendance, and any degrees received — in a resume format.

Section #5– References

Two types of references are used for candidates seeking an administrative position: a personal connection and someone who has worked directly with the candidate. When you review Elizabeth's sample resume, you'll notice that the references she selected were direct managers from her previous jobs.

Think again if you're applying for your first office operations manager position and using your boss as a reference. A professional reference is supposed to be given by a third party that can vouch for your qualifications - someone not already employed by the company.

The ideal professional reference would be able to vouch for skills such as excellent communication, experience with keeping files tidy and organized, successfully training new employees, and being able to oversee office functions delegated to other staff members.

For personal reference, selecting an individual who has served as a mentor is best. Many office staff candidates will choose a peer they have worked or learned from or a family or friend who has provided guidance or advice in the past.

This reference should testify about your character, personality, and ability to communicate with a diverse group of people. They can speak to your time management skills, courteous nature, and other interpersonal skills.

Regarding your resume, some of the best practices for ensuring it's perfect include keeping your reference section private and straightforward. Verifying that your reference contact information is updated and accurate is critical, but you don't want to list that info on any old resume. That's their private information! Instead, follow the format in the sample image above – write down the name, place of employment, and the phrase "available upon request."

Section #6 – Skills

An administrator is generally responsible for the day-to-day operations of a working business. Leadership positions will manage employees' payroll, write or manage schedules, and oversee multiple departments.

Office assistants typically set appointments, complete data entry, work with Excel sheets, order office supplies, work with local vendors and carriers, and handle event and travel planning. They have great communication skills, and typically require proficiency with Microsoft Office programs. These are some administration resume skills that are appropriate for this type of position.

The individuals who work the hardest should have many years of experience under their belt, be great communicators and multitaskers, know how to handle crises as they come up, solve problems rapidly, and have a natural talent for the organization.

The following administrative resume skills should be included in your final document. From Elizabeth's resume, you'll notice that she highlights many of these hard skills. Using a resume builder, she could format the skills in an easy-to-review bullet point style and note her level of proficiency for each one.

There are two locations where you can list your skills: at the bottom of your resume or in the sidebar. Regardless of which location you choose, keep it simple. List the skills that will help make you an effective administrator, such as those shown on the sample resume posted above.

Other Related Resume Templates 

Doing research beforehand is always a good idea when creating your administrative or administrator resume. The article above gives in-depth, step-by-step instructions. Still, many people prefer to learn by looking at examples of already completed resumes.

We've gathered a bunch of related resume templates for you to read through – hopefully gaining some inspiration or ideas for revamping your own finished product.

Executive Assistant Resume (Link to the article once it’s published)

Office Assistant Resume

Secretary Resume

Virtual Assistant Resume

Entry Level Administrative Assistant Resume (Link to the article once it’s published)

Operations Manager Resume

Operations Analyst Resume

Final Points on Crafting an Effective Resume for Administrative Jobs 

To be a successful administrator, you need to be detail-oriented and able to handle multiple tasks simultaneously. You must also have excellent organizational skills and the ability to prioritize effectively. If you are applying for this position, your resume should reflect these qualities.

We've outlined each part of an administrative resume in the content above. However, it's critical to tailor your resume for a particular position. For example, if you're requested for certifications specific to technology or tasks, include this in a dedicated certifications section. If this is pertinent to your employment, your work history and education should be included below.

Here are some essential items to remember for those who prefer bullet points.

• The resume needs to flow from start to finish. Take time and fine-tune the content to ensure it reads quickly.
• Always write your resume on a plain white background with black font.
• Edit the document SEVERAL TIMES. Using Grammarly is a great tool.
• Ensure it's well-spaced, organized, and professional.
• Finally, read it aloud a few times before you're ready to paste the content into a template if you choose to use one.

Creating a solid administrative resume is straightforward; most job candidates struggle with creating an engaging one. The suggestions above will save you time and frustration while increasing your chances of getting that coveted interview. While the structure and content of your resume might assist you - and while selling yourself can be as important as anything else on there - making sure it's perfect before submitting applications is crucial.

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11 Best Administrative Skills for Your Resume (With Examples)

11 min read · Updated on February 15, 2024

Discover the top administrative skills to make your resume stand out

Having strong administrative skills means you're able to plan events and projects, manage time, and keep things organized and running like a well-oiled machine. It also means you come to the table with the ability to communicate and engage with the customers, clients, and stakeholders of a company. 

Though administrative skills are necessary for jobs like Administrative Assistants, Receptionists, and Office Managers, they also add value to virtually any position across the various industries you might find yourself employed in. Since they're highly valued by employers, it benefits you to ensure you highlight sought-after administrative skills on your resume. 

In this post, we cover:

What administrative skills are

Why administrative skills on resumes are important

Some of the most in-demand administrative skills for resumes

How to highlight administrative skills on resumes

Where to include administrative skills on resumes

Administrative skills defined

Administrative skills are a series of qualities that, when combined, allow you to help manage a business or department or run an office. They include both hard skills, like knowing how to use a specific software application, and soft skills, like communication and problem solving. Examples of essential administrative tasks might include communicating with employees, filing, running reports, calendar management, and answering client questions. 

Why administrative skills are important to employers

People with strong administrative skills tend to be reliable self-starters with the ability to organize and manage time well. With a diverse skill set, they're valued by employers because they help organizations to maintain productivity and keep things running smoothly - they're a cornerstone of a company's success.  Any successful business will not only have administrative staff with strong administrative skills on their resume, but will also have other employees throughout the organization that apply these types of skills in their various jobs.

Administrative skills are also some of the most transferable skills between industries and job types. Administrative skills required for a role in the marketing sector would be applicable and transferable to the energy sector, for example. 

What are some of the most in-demand administrative skills for resumes?

When it comes to administrative skills on resumes, there are many that can make you stand out to hiring teams. Here are 11 of the top administrative skills to consider for your resume, and why they're important. 

1. Communication

Communication - both verbal and written - is a daily requirement for virtually any position. Those in administrative positions often need to communicate in different forms with a variety of people, both internal and external to the business, from employees and executives to clients and contractors. 

2. Microsoft 365

We're all familiar with certain Microsoft 365 applications, like Microsoft Word and Outlook. However, those with solid technical administrative skills on their resume tend to be knowledgeable in how to use all applications in the suite, including Excel, PowerPoint, and OneDrive. 

3. Organization

With the many plates employees often have spinning all at once, it's vital they hone in on the administrative skill of organization. In fact, it's one of the most important administrative skills to ensure things run smoothly within a team, department, or business. When you're organized, you tend to have good time management and planning skills as well, which are also sought-after administrative skills on resumes. 

4. Problem solving

We're constantly solving problems every day, including at work. A good problem solver identifies the problem, proposes solutions, chooses the best solution, and implements the it. Strong problem solvers support business continuity, innovation, and inspiration, making it a highly valuable administrative skill on resumes.  

5. Scheduling

Though essentially all employees have to maintain their schedules, administrative positions, in particular, often have the daunting task of keeping up with several schedules at once. In addition to calendar management, Administrators often have to coordinate and schedule meetings, travel arrangements, and events for the teams or individuals they support, making scheduling a vital technical skill to have.  

6. Flexibility

Change is the only constant, as they say, which requires flexibility. Employees need to be flexible to successfully adapt to changing priorities, demands, and requests. Without flexibility, work can be more stressful and productivity can take a hit.  

7. Working well under stress

Tight deadlines, quick turnaround times, multiple requests, several projects all at once, and day-to-day tasks can feel like a lot for any employee. Being able to work well under stress is necessary to stay on top of things without becoming overwhelmed, which can slow things down. When you work well under stress, you also tend to be good at multitasking, another valuable administrative skill. 

8. Customer service

For positions that are customer and client facing, strong interpersonal and customer service skills are necessary administrative skills. This is especially true for service and support-oriented positions. 

9. Teamwork

Though administrative professionals tend to be on point to keep things operating as needed, they do so as part of a team. The same goes for individual contributors who, while being responsible for their own tasks and activities, contribute to the department and generally work as part of a team to accomplish department and organizational goals and objectives. 

10. Detail orientation

When you're managing calendars, sharing business information, planning events, or drafting presentations, you must pay attention to the details to ensure accuracy and efficiency. Mistakes in these areas can be costly - if not in terms of dollars, in terms of added stress and lost time. As such, employers want to know they can trust you to adequately cross all the t's and dot all the i's when they hire you to do a job, making attention to detail an in-demand administrative skill.    

11. Event coordination

Administrative professionals, in particular, are often responsible for planning events of varying sizes. Coordinating company events, holiday parties, staff meetings, and more can all fall under the administrative umbrella. What's great about highlighting event coordination skills is that you're showing several other administrative skills at the same time, including organization, communication, multitasking, collaboration, and problem-solving.

Additional administrative skills for resumes 

The above list is just a launching point to help you get started with your own list of administrative skills to include on your resume. Below are some additional hard and soft skills often found on administrative resumes to provide even more inspiration.

Administrative hard skills for resumes

Office equipment use

Database management

Videoconferencing

Expense reporting

Google Docs

File management

Administrative soft skills for resumes

Decision-making

Interpersonal skills

Prioritization

Active listening

Critical thinking

Open-mindedness

How to highlight administrative skills on your resume

Make a list of your administrative-related skills and accomplishments. Using this post as inspiration, sit down and thoughtfully list all of the administrative skills you possess. From there, make a list of all of the administrative duties and responsibilities you've held, as well as any work accomplishments related to administrative skills you've applied or positions you've held. 

Refer to the job description. Review the job description you're interested in and highlight any administrative skills and experience required. Then, compare that to the list you created based on your work history. Be sure your resume includes the administrative skills and experience you have that align with the job description. This is a great way to incorporate keywords into your resume to pass an employer's applicant tracking system , or ATS, and grab the attention of hiring managers.

Showcase soft and hard (technical) skills throughout your resume. For maximum benefit, highlight both hard and soft administrative skills throughout your resume. Hard skills are measurable and learned skills, whereas soft skills are intangible and difficult to measure, though vital for job success. We discuss where and how to include hard and soft skills in the next section. 

Highlight soft skills through on-the-job accomplishments and achievements. Unlike with technical skills, you don't want to merely list soft skills on your resume. Instead, you want to show off your soft skills through the achievements you choose to highlight. For example, consider the following:

Oversaw and coordinated a 5-hour corporate event for 1,000 employees, showcasing the executive team and highlighting employee achievements and milestones for 2023

This achievement highlights organization, time management, attention to detail, critical thinking, and creativity administrative soft skills, to name a few. 

Where to highlight administrative skills on your resume

Now that you know how to come up with administrative skills to include on a resume, where can you incorporate them? Any of the following are excellent options:

Resume Summary

Skills or core competencies section.

Experience section

Certifications section

Additional sections.

Your resume summary , that sits just below your contact information, is where you can pack a punch to entice resume readers to keep reading. Here are a couple of examples of how to include administrative skills in your resume summary:

Administrative professional example

Administrator with over 5 years of experience working with C-suite executives to navigate organizational challenges and provide solutions to maintain business continuity and operations. Managed up to 15 calendars at one time using effective scheduling, time management, and organizational skills. 

What are some of the administrative skills this summary speaks to? How about:

Communication

Organization

Problem solving

Time management

Stress management

Multitasking

Non-administrative individual contributor example

Focused engineering professional with 10 years of experience in the oil & gas sector. Leverages solid problem-solving skills to address concerns in high-stakes environments, with the flexibility required to adjust priorities and maintain productivity. Organized and led a $2M pipeline construction project to upgrade pipeline requirements, meeting current industry standards. 

Some of the administrative skills that this summary highlights include:

Prioritizing

Flexibility

Attention to detail

It can be beneficial to include a Core Competencies section just below your resume summary to showcase your technical skills, as well pertinent soft skills. For example:

Core Competencies

Customer Service | Microsoft 365 | Quickbooks | Research | Scheduling   |   Enterprise Resource Planning (ERP) | Oracle Applicant Tracking System | Certified Administrative Professional (CAP) | Event Coordination

Alternatively, the hard skills listed could all also go under a Technical Skills section near the end of your resume:

Technical Skills

Enterprise Resource Planning (ERP)   |   Microsoft 365   |   Quickbooks   |   Research   |   ATS Proficiency   |   Event Coordination   |   Scheduling

Avoid being repetitive and listing the same skills in both a Core Competencies and Skills section - only choose one of the two if you don't have different skills to include in each list.

Work Experience section

Another section to highlight your stellar administrative skills is in the Work Experience section. Here's an example that showcases focus, stress management, communication, filing, organization, switchboard management, time management, and more, all in just three bullet points!

Receptionist

ABC Company, Houston, TX

July 2021 - Present

Managed switchboard for three office buildings housing over 750 employees

Answered client questions regarding products and services, handling a high call volume of 40 to 50 calls per day

Spearheaded development of a new filing system for improved organization of client cases related to issues and concerns

If you hold any administrative-related certifications, you can choose to include them in a Certifications section on your resume. Relevant certifications not only showcase acquired administrative skills and knowledge, but also indicate your dedication to professional development. 

Examples of in-demand administrative certifications are:

Microsoft 365

Certified Administrative Professional (CAP)

Administrative Assistant Certification (CAA)

Microsoft Office Specialist Certification (MOS)

Certified Associate in Project Management (CAPM)

Professional Administrative Certification of Excellence (PACE)

Finally, some might choose to highlight administrative skills on their resume by including additional sections, such as:

Volunteer Work

Hobbies & Interests

Extracurricular Activities

Special Projects

Including additional sections on a resume can benefit those who have gaps in administrative work experience, skills, or education.

Top tip: why not check out our Office Administrative Assistant resume example ?

Administrative skills = valuable assets for any resume

Whether you're applying for an administrative position or any other type of position, administrative skills on resumes add value and tend to stand out to hiring managers. Now, you're equipped with some of the most in-demand administrative skills to include on your resume, as well as advice on how and where to incorporate them. With these tips, you'll be landing those interviews in no time! 

Are you representing administrative skills on your resume appropriately? Why not submit it for a free resume review to find out?

Recommended reading:

How to Use a Reverse Chronological Resume Format

How to Check if My Resume is ATS-Friendly for Free

How to Show Promotions on a Resume (with Examples)

Related Articles:

Do Hiring Managers Actually Read Cover Letters?

How to Create a Resume With No Education

Why You Lose When You Lie on Your Resume: Learning From Mina Chang

See how your resume stacks up.

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Administrative Assistant Resume Sample

The role of an administrative assistant is huge. It is an indispensable assistant to a boss, who can make the office run like clockwork, every day and anytime.

The US Bureau of Labor Statistics, or BLS, pegs the average administrative assistant’s salary at $39,680 per year and $19,08 per hour. If you want to land a job fast and need a professionally written resume, let the military resume writing service experts help you and do the work for you. You will invest in your future and spare yourself the stress.

What is the most significant challenge of being an administrative assistant? Though sometimes, this job may put too much pressure on you, that’s not the hardest part. In fact, the biggest challenge is to actually land a job.

To start a career, you need a perfect administrative assistant job description resume . Writing one and ensuring it will engage the recruiter and help you get more interviews can be pretty tough. But not if you know exactly what to do.

In this article, we collected the best pieces of advice from experts with vast experience in the resume writing business. From this guide, you will get:

• Instructions for writing memorable resumes administrative assistant
• Dozens of killer administrative assistant resume examples

How To Write an Administrative Assistant Resume

If you want to get employed fast, you need to have the best administrative assistant resume! To help you take your job search to the next level, we have prepared a step-by-step guide on how to craft a flawless sample resume for administrative assistants:

• Read the job description and highlight the most important points, such as key requirements, duties, as well as skills and qualities the employers are looking for in candidates.
• Identify relevant resume keywords (you can collect these keywords from the job description or find them on the web) and include them in your resume. This will make it easy to notice by an applicant tracking system (ATS) and, thus, boost your chances to land a job.
• Write your main sections. Start with creating a header with a contact info section. Then describe your professional experience, identify core skills, and list your education.
• Add extra sections that will make you look like a perfect candidate for the job.

Pro Tip: If you are still not sure how to write a resume, don’t hesitate to ask our career advice expert for help. At SkillHub, anyone can get professional help with resume writing and rest assured of the best result.

Choose the Best Format for an Administrative Assistant Resume

To get started with your resume administrative assistant, you need to pick the right layout first. Hiring managers have hundreds of applications on their desks. Every applicant has something to offer, but only a few get noticed. Thus, if you fail to grab the recruiter’s attention right away, you’ll never land an interview. First, recruiters always quickly scan applications to find candidates that match the job best. That’s the main reason why the formatting of your resume matters so much.

A perfect administrative resume format should spotlight your biggest accomplishments, skills, and experiences. Our experts recommend you stick to the reverse-chronological format that puts your most recent accomplishments first. It is the most professional and effective format.

As for the template, the ideal sample resume administrative assistant template is simple, clean, easy to scan, and well-organized. It should be clearly structured with headings and have plenty of white space.

Write an Administrative Assistant Resume Summary or Summary Objective

Before you move on to the writing itself, you need to create an opening paragraph for your resume. It is something like an introduction and we recommend to start your administrative assistant resume with either a summary or objective. A summary is like your elevator pitch. It is a summary of qualifications for executive assistant. Who should use it? It’ll work best for experienced assistants. An objective suits assistants who have less experience, for example, recent grads or career-changers.

Administrative assistant resume summary example :

C-level administrative assistant with a BA in accounting and over 6 years of experience in a large company. Managed and streamlined the schedules of 5+ executives, meanwhile handling everyday administrative tasks.

Administrative assistant resume objective example :

College graduate with a degree in Communications. Possess email management, communication, and travel planning skills. I am looking to occupy a job as an administrative assistant to leverage obtained skills at [company] and excel in this position.

Depending on your level of qualification, you can choose any of the above-mentioned introductions. Whatever you choose, make it catchy.

Describe Your Administrative Assistant Experience

One thing that interests potential employers most is your administrative experience. Many job seekers believe that simply listing their past work experience is enough. But that’s not quite true.

To make your admin assistant resume stand out and show you as a perfect employee, follow these tips when writing your experience section:

• Avoid mentioning routine or non-important daily tasks (unless they’re in the job offer).
• Make an emphasis on your achievements, not duties.
• When possible, quantify your accomplishments with numbers.
• Avoid cliches and use action verbs instead.
• Apply the PAR (problem-action-result) method to show how companies can benefit if they employ you.

Administrative assistant resume sample experience entry:

Executive Administrative Assistant

Company, Years.

• Coordinated all domestic and international travel for corporate executives, and managed a $350,000 budget for this purpose
• Provided on-site training to 5 new administrative assistants
• Saved the company $5,000/year by rearranging a deal with office supplies vendor

Put Your Education on Resume for Administrative Assistant

Although experience and skills play the biggest role in the success of your job application, this doesn’t mean that the education section is insignificant. The best administrative assistant resumes use everything you have to the benefit, and education isn’t an exception. So, you have to ensure that your education section is not underwhelming.

To make your education look good on the resume administrative assistant you need to list it the right way. Start by specifying the name of the school, its location, and the years of study. Then, you need to indicate what degree you obtained and what you majored in.

Here is an example :

State University of New York, New York

BA in Communications

This is the basic info. Additionally, your resume for administrative assistant jobs can include some add-ons like:

• GPA (only if it’s nearly perfect)
• Honors and awards
• Relevant coursework
• Favorite subjects
• Extracurricular activities, etc.

Put Skills on an Administrative Assistant Resume

Before you apply for a job, you have to ensure that your administrative assistant resume skills section is brilliant. A great administrative assistant is reliable, responsible, and can cope with almost any task. And the best administrative resume examples should indicate just that. To craft a winning resume , you need to highlight your best administrative skills and, at the same time, align them with the job description.

Here is a comprehensive administrative assistant skills list to help you find some ideas for this section:

• MS Office suite
• Appointment setting
• Problem-solving
• Research skills
• Communication
• Customer service
• Calendar management
• Attention to detail
• Time management
• Phone etiquette
• Travel planning
• Transcription
• Bookkeeping
• Email management
• Receiving visitors
• Writing letters and emails
• Order processing
• Filling systems
• Foreign languages
• Inventory management
• Training new employees
• Recording minutes of the meeting

Additionally, you should complement your resume with some soft skills for administrative assistant.

Add Contact Info to Your Resume

One element invariably included in all resumes examples for administrative assistant is a contact info section. In order to recruit you, employers and hiring managers will need to have your relevant and accurate contact details.

That’s clear. But how to include contact info in your administrative assistant resume? Here are a few handy tips:

• Place it close to the top of the page.
• Add a full name, phone number, and email address.
• Make sure your email address looks professional.
• Add your physical address.
• Include relevant links (e.g. to your professional website, blog, or LinkedIn profile)
• Carefully check the data for accuracy.

Add Other Sections to Your Effective Resume

Additional sections play a huge role in every assistants resume. This position covers so many various duties and everyday tasks that, often, skills and experience sections alone are just not enough to show yourself in the best light. And that’s when additional sections come in handy.

Most of our resume examples for administrative assistant jobs have at least one extra section to them.

Here are a few ideas for extra sessions that will help you impress the hiring manager and win the job:

• Languages (this is one of the most common choices for a sample of administrative assistant resume, as speaking multiple languages is a huge competitive advantage for such a job)
• Certifications
• Awards and achievements
• Hobbies and interests

Pro Tip: Before adding any extra sections, always check the administrative assistant duties for resume first. If you can align your add-ons with the job description, you’ll get the best results.

Use Key Action Verbs

To make your administrative assistant resume shine, you should get rid of all boring, cliche phrases like “responsible for.” Not only do they not contribute to making your resume noticed by recruiting firms, but they also don’t help you become visible to an ATS system.

In the list below, we’ve gathered the best action resume keywords that will help you succeed:

• Administered
• Coordinated
• Accelerated
• Implemented
• Contributed
• Spearheaded

Office Assistant Resume Sample

So, now you know how to write a resume for an administrative assistant job, is office assistant any different? Resumes for both positions will follow the same structure and include the same sections. However, just like any other job, an office assistant job has certain peculiarities that have to be kept in mind while writing a resume. To get things right, we recommend you check out some office assistant resume examples and follow a few tips we are about to share with you.

What do employers value the most in the office assistants? First come personal traits like dependability, responsiveness, responsibility, and outgoingness. These traits are an absolute must-have for every office assistant. You may not necessarily list them explicitly in your resume for office assistant, but you need to ensure that your resume lets recruiters and employers know that you are just that kind of person.

Secondly, an office assistant resume should communicate a wide range of hard skills. These include:

• Typing (at least 90 WPM)
• Familiarity with POS systems
• Office equipment maintenance
• Records maintenance
• Office supplies management

Apart from this, there is a long list of soft skills required for this job. You should blend some of the most vital ones like customer service, communication, and others into your skills list.

Of course, time management and problem-solving also matter for every executive assistant, as well as interpersonal and administrative skills. So, make sure to mention them in your short cover letter examples or the ‘Soft Skills’ section of a standard resume after the ‘Hard Skills’ part.

Executive Assistant Resume Sample

Unlike an administrative assistant, an executive assistant is a slightly different role. Although it may cover the same responsibilities and duties, the main focus of these two positions is different. While administrative assistants can perform daily tasks for the entire department, an executive assistant typically focuses on assisting only certain people and positions. This is one of the key things to keep in mind when writing an executive assistant resume.

How to write such a resume? First of all, you have to check out not only the job description but also a few good executive assistant resume samples before you start writing. This will help you identify which of your skills match the employers’ needs and will help find the perfect layout for your resume.

The best way to start your resume is by writing a catchy summary of qualifications for executive assistant. A resume objective will be less effective in this case as your goal is to prove that you are a proficient, skilled, and experienced candidate.

In the skills section, place the biggest emphasis on hard skills. But, also highlight your interpersonal skills. The rest of the sections will be pretty much the same as for an administrative assistant resume.

Senior Administrative Assistant Resume Sample

A senior administrative assistant position implies pretty much the same duties as an entry-level job. This can include inventory management, appointment setting, email management, and completing a range of other administrative tasks. However, a senior role implies a higher level of responsibility and, thus, has higher demands to potential candidates.

To write a high-quality senior administrative assistant resume, write my resume service on Skillhub suggests to prepare the following sections:

• Contact information
• Work experience
• Relevant skills

Additional sections can also be provided as long as they add value to your administrative assistant resume and highlight your valuable skills and personal traits.

Here are a few more tips for writing a senior-level resume:

• Begin your resume with a summary of qualifications for administrative assistant.
• Make a bigger emphasis on past experiences. At the same time, you can pay less attention to the education section. If you have lots of experience, simply mention the basic information, without any extras.
• Highlight your strong organizational and communication skills. Also, be sure to mention an ability to train new staff, this will be a significant benefit.
• Make a list of the main soft and hard skills required by the job and prove them in your experience section.

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