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Thesis submission process

Answer id 3476 | last updated on 29/01/2024 01.40 pm.

• Oral presentation or defence at School seminar 
• Assessment by your Advisory Panel 
• Assessment by the Graduate Research Coordinator and/or Head of School 

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• Thesis binding

Further Information

• Thesis binding Online Ordering guide
• Thesis binding specifications

Thesis digitisation

The UWA Library provides theses online through the UWA Research Repository . To submit your thesis online review the digital thesis repository guide .

Are there any limits to how big the thesis is when they?re bound?

We can bind books that are up to 400 pieces of paper thick – so if its printed double sided that means 800 pages with no issue

Can I bring a printed copy of my thesis and have you photocopy the rest of the copies?

Yes, however we don’t recommend it as the quality of photocopies will not be as good as a direct print from a digital file. Also note submitting your job online gives access to cheaper printing prices.

Can I bring a Word file or something that isn?t a PDF for my thesis printing?

With our online ordering submission you can upload your finished thesis as the preferred PDF format or as a word file (and it will convert it to a PDF for you), you can even use it to join several documents together into one PDF. However whenever you do make a PDF from word, we suggest you check it thoroughly. When you are submitting your job – you can download the generated PDF and save it to your desktop for checking.

Can I bring printed copies of my thesis already printed and have them bound?

Yes, we can bind printing that you’ve provided to us.

Can I include a CD in my thesis?

We can provide adhesive CD pockets for your thesis, and we can also burn CD’s for you for an additional fee.

Can I print A3 pages in my thesis?

Yes you can, but you must tell us which pages you need printed as A3.

Can you adjust my thesis if there?s anything wrong with it?

We do have the limited ability to modify your thesis (such as removing an errant full stop or making small adjustments to your margins), but ideally, you should provide the thesis to us in a state that’s ready to print.

If we have to do any major changes to your thesis for any reason, then a fee will be incurred and the production times will be affected.

Do I have to tell you what pages of my thesis I want in colour?

When you submit your thesis for printing by our online ordering process you can choose to print all pages black and white, all pages in colour or you can go and specify each page (note: black and white is cheaper than colour printing).

Do the temporary bound copies of my thesis have a plastic cover and a black card on the back?

Yes, it does.

How do I print and pay for my thesis if I am overseas?

When you submit via our online ordering , you pay by credit card and can specify the delivery instructions.

How long does it take to print and bind my thesis?

Submit by our online ordering and:

• Temporary binding will normally be ready to collect from the shop by the time you get there.
• Permanent softbound versions are normally done within 1 working week
• Permanent Hard case bound versions normally take 2 weeks from the end of the week they are submitted.

How many copies of my thesis do I need?

There is no set amount, if in doubt, ask your school or supervisor, they should be able to advise how many copies are required for both your temporary bound and permanent bound copies. Note: You can order and pay for as many personal copies as you like.

How much does thesis printing and binding cost?

When you submit your thesis via our online ordering the price is automatically calculated. You will get the price before it’s actually submitted.

If you wish to have the school pay for it you need to ask them for a BU (Business Unit) and PG (Project Grant) number and the name and contact details of the accounts contact as we must have the costs approved by the school before we can begin production.

What abbreviation do I use for my course or major?

Undergraduate courses, postgraduate courses, what binding do i need for my thesis.

There are three types of binding for theses:

• Temporary spiral binding (for copies submitted for marking)
• Traditional hard cover binding (for permanent copies)
• Softbound (cheaper option for permanent copies)

All versions are available for jobs submitted via our online ordering.

What colour will the cover of my permanent bound thesis be?

When the school is covering the payment of your thesis, please check with your school regarding their requirements. Personal copies can be any colour you wish – note: you can order a mix of colour’s to satisfy you’re own and the schools requirements.

What do I need to provide for printing and binding of my thesis?

You can upload a PDF or a word file (dot forget to check it carefully) via our online ordering process. If you wish to have the school pay for it you need to ask them for a BU (Business Unit) and PG (project Grant) Number and the name and contact details of the accounts contact as we must have the costs approved by the school before we can begin production.

What time should I come in to have my thesis printed and bound? Do you take bookings?

You can submit your thesis for printing 24/7 via our online ordering process. If you need someone to help you – you can come into the UniPrint Shop (1st floor of the Guild Commercial Building) weekdays between 9.30am and 4.00pm.

What type of paper will my thesis be printed on?

We print all thesis on high quality 80gsm paper, for both temporary and permanent bound copies.

Will the school pay for my own copies of my thesis?

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Thesis formatting and style

Answer id 3477 | last updated on 27/03/2024 01.25 pm, was this answer helpful, need more info.

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Thesis proposal

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Description

• Directories
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• Publishing Your ETD
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• Electronic Theses and Dissertations (ETDs)

Electronic Theses and Dissertations (ETDs): FAQs

Ownership of etds, what is copyright.

Copyright is the law of authorship. Under copyright owners controls the reproduction, distribution, performance and display of their works. They also control the production of derivative works such as translations. A wide range of works can be copyrighted: literary, musical, dramatic, choreographic, pictorial, sculptural works, motion pictures, sound recordings and computer code. Find out more with our Copyright Guide .

Who owns the copyright of a thesis or dissertation?

The copyright of the thesis or dissertation belongs to the student. Works are automatically copyrighted at the point of creation. If parts of a work have already been published and copyright was transferred to the publisher the copyright of those parts would remain with the publisher.

Do I need to register my copyright?

No, but there are certain benefits of registering. More information from the Copyright Office is available. You may register directly with the Copyright Office for $35 or you can have ProQuest register for you for $55.

Style and Formatting

Do the graduate school or the libraries have requirements for how to format my etd.

Yes and no. The Graduate School has very specific requirements for the first three pages , but is agnostic about the rest of the document. The Libraries does not have specific requirements.

Are there any technical requirements?

ProQuest has guidelines about how to prepare your PDF , including information on embedding fonts, and the best formats for long-term preservation. If your PDF or supplemental files are larger than 1GB you will not be able to use ETD Administrator to upload them; instead, follow these instructions for large files .

How do I make my ETD accessible?

UW takes accessibility very seriously, and we strongly encourage you to make sure that your PDFs are accessible to those using screen readers and other assistive technology. UW's Accessible Technology Office has excellent instructions on how to make your documents are accessible .

How do I decide what font/ citation style/ labels/ etc. to use?

Again, neither the Libraries nor the Graduate School have formatting requirements other than the very specific guidelines for the first three pages . To make your decision, you can do the following:

• Check with your department to see if it has requirements, and check with your advisor to see if they have preferences. If not,
• Figure out if your discipline has best practices or preferences for standards by looking at previously-submitted ETDs . And if all else fails,
• Just pick something and be consistent. If you know you’re going to try to publish in a specific place, one idea is to look for that publisher’s style guide and save yourself time down the road.

ETD Distribution and Access

Why do i have two agreements to review and sign, and what do i need to understand about them.

UW ETD's are distributed by both ProQuest and the UW Libraries. Both will make your work available (ProQuest through its Digital Dissertations database and print sales if you choose to allow that, and the UW Libraries through its ResearchWorks service) and preserve it for the future. In return for those services, both ProQuest and UW require you to certify that the work is your own, and that you are not infringing the rights of others. These agreements also provide a mechanism for all parties to recognize your rights as an author. See the ProQuest agreement and the UW Libraries Agreement

What is open access, and how does it apply to my thesis or dissertation?

Articles, books, theses and dissertations are said to be "open access" when they are "digital, online, free of charge, and free of most copyright and licensing restrictions." By making publications open access, the widest sharing of ideas and research results is made possible, which is generally done either by publishing in open access journals or depositing them in "repositories" like PubMed Central or the Libraries' ResearchWorks. UW Graduate School policy is for all newly-published UW theses and dissertations to be open access through ResearchWorks, either immediately or after a limited delay. See our LibGuide on Open Access .

Can I use a Creative Commons (CC) license for my thesis or dissertation?

Yes, at your option you can use a CC license for your work. The license will allow you to define how you can share your work with others beyond what is normally allowed as a fair use. To use a CC license first determine which license you want to use - details are at: http://creativecommons.org/licenses/ . Then you need to add the information to the copyright page of your work - see example below. You can obtain the symbol for your particular license at http://creativecommons.org/about/downloads .

© Copyright 2020 Jane Student

Can I delay or otherwise limit the release of my thesis or dissertation?

Yes. Most students will want to make their theses or dissertations available as soon and as widely as possible, but some may want to delay or limit their release. This is commonly referred to as an "embargo" and may be appropriate when a student wants to allow time to explore publishing part of it in other forms, such as journal articles or a book; it contains material for which a patent might be sought; or it includes other sensitive or confidential information. Embargoes can be placed either on the ProQuest system, the UW Libraries' ResearchWorks, or both. The default selection in both is for no delay or embargo, with delays of 6 months, 1 year, or 2 years available on the ProQuest system, and 1, 2 and 5 years on ResearchWorks. It is also possible to restrict access to the ProQuest system and/or to UW users during the embargo period. See Graduate School Policy and Access Options for Electronic Theses and Dissertations .

When will my thesis or dissertation be available online?

Theses and dissertations go through a multi-stage workflow that begins at the end of the quarter, regardless of when during the quarter you submitted your ETD. This can take 4-6 weeks, and involves processing by the Graduate School, transfer to and additional processing by ProQuest, and then transfer back to UW ResearchWorks. At that point every thesis and dissertation will get a landing page and metadata in ResearchWorks; however, availability of the thesis or dissertation files is determined by the access restrictions you chose when you submitted your ETD.

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• Last Updated: Mar 27, 2024 10:06 AM
• URL: https://guides.lib.uw.edu/research/etds

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This is an essential and  compulsory online unit for all commencing UWA students . It introduces the basics of ethical scholarship and the expectations of correct academic conduct at UWA. You can go back to these units at any time for a refresher. Look out for it in your LMS . More about ACE .

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The UWA Study Smarter team, has created an array of learning resources for you to use. In their Study Smarter webpage, scroll down to the A - Z of online resources section, to help with essay and assignment writing, presenting and exam preparation and much, much more! On this page, you will also find other useful information relating to booking consultations, drop in services, study help and useful online tools.

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UWA PHD Thesis — Template for authors

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