c level executive assistant cover letter

C-Level Executive Assistant Cover Letter Example

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Starting your C-Level Executive Assistant cover letter should be a balance between professionalism and personal touch. Begin by addressing the hiring manager directly, if their name is available. If not, use a professional greeting like "Dear Hiring Manager". Then, introduce yourself and the position you're applying for. For example, "I am writing to express my interest in the C-Level Executive Assistant position at your esteemed organization". Follow this with a compelling hook that highlights your key skills or achievements relevant to the role. For instance, "With over 10 years of experience supporting C-Level Executives at Fortune 500 companies, I have developed a strong ability to manage complex schedules, coordinate global travel, and handle confidential matters with discretion". This approach will grab the reader's attention and set the tone for the rest of your letter.

The best way for C-Level Executive Assistants to end a cover letter is by expressing gratitude for the reader's time and consideration, reaffirming their interest in the role, and expressing eagerness for further discussion. For instance, "Thank you for considering my application. I am confident that my skills and experience make me a strong candidate for this role. I look forward to the opportunity to further discuss how I can contribute to your team." This ending is professional, courteous, and leaves a positive impression. It also reiterates their interest in the position and readiness to move forward in the hiring process. It's important to end on a proactive note, showing your enthusiasm and readiness to contribute to the company's success.

C-Level Executive Assistants should include the following in a cover letter: 1. Brief Introduction: Start with a brief introduction about yourself and your current role. Mention how you came across the job opening and why you are interested in it. 2. Relevant Experience: Highlight your relevant experience as an executive assistant. This could include your experience in managing schedules, coordinating meetings, handling correspondence, and any other administrative tasks. Be specific about the executives you have supported in the past, their level in the organization, and the size of the teams you have worked with. 3. Key Skills: Highlight your key skills that make you suitable for the role. This could include your organizational skills, communication skills, problem-solving abilities, and proficiency in using various office software. If the job description mentions specific skills, make sure to include those in your cover letter. 4. Achievements: Mention any achievements or successes you have had in your previous roles. This could include any process improvements you have implemented, any cost savings you have achieved, or any positive feedback you have received from executives you have supported. 5. Understanding of the Role: Show that you understand the role of a C-Level Executive Assistant and the challenges it entails. This could include managing complex schedules, dealing with confidential information, and supporting high-level decision-making. 6. Personal Qualities: Highlight your personal qualities that make you suitable for the role. This could include your ability to stay calm under pressure, your attention to detail, and your discretion. 7. Closing: In your closing paragraph, express your enthusiasm for the role and your interest in contributing to the company. Mention that you are looking forward to the opportunity to discuss your qualifications further. Remember, your cover letter should complement your resume, not duplicate it. It's your chance to tell a story about your experience and skills, and to show the employer why you would be a great fit for the role.

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Executive Assistant Cover Letter Examples and Templates for 2024

• Cover Letter Examples
• Cover Letter Text Examples

How To Write an Executive Assistant Cover Letter

When writing your executive assistant cover letter, focus on how you can provide valuable support to the hiring company’s senior leaders. Also, emphasize your related administrative skills, such as travel booking, report preparation, or inbox and calendar management. This guide offers cover letter examples and tips for landing your next executive assistant position.

Executive Assistant Cover Letter Templates and Examples

• Entry-Level
• Senior-Level

Executive Assistant Text-Only Cover Letter Templates and Examples

Zephaniah Hewitt Executive Assistant | [email protected] | (890) 123-4567 | Austin, TX 09876 | LinkedIn

April 8, 2024

Madina Dodd Senior Hiring Manager Dell (789) 012-3456 [email protected]

Dear Ms. Dodd,

Last year, I overhauled the scheduling system for executives at my company, reducing appointment errors by 87% over just two months. I hope to display the same exceptional organizational ability and talent for building robust systems as an executive assistant at Dell.

As a dedicated assistant with over two years of experience, I’m drawn to the challenge of supporting executives for a global brand like Dell. I would relish the chance to contribute to Dell’s reputation for innovative technology. My recent achievements include:

• Leveraging knowledge of company policy to pre-draft responses to queries, saving each executive around two hours per week
• Earning a client satisfaction rating of 99.8%, with feedback forms citing my professionalism and clear communication style
• Managing, mentoring, and developing a team of five junior admin assistants

I would like to attend an interview to explore how my outstanding multitasking ability and time management can facilitate Dell’s crucial business activities. Please get in touch to arrange an appointment.

Zephaniah Hewitt

Sally Smith Executive Assistant | [email protected] | (123) 456-7890 | 123 Oak. St., Austin, Texas 12345 | LinkedIn

April 1, 2024

John Klein Senior Hiring Manager AAA Non-Profit Agency (345) 678-9000 [email protected]

Dr. Mr. Klein,

For the last five years, I’ve helped the CEO of Honor Non-Profit Organization grow the company’s donation revenue by approximately 25% per year while slashing in-house expenses an average of 15% annually. I wish to bring the same forward-thinking problem resolution and critical thinking analysis skills to Charity First Non-Profit as your new executive assistant to CEO John Doe.

I regard Charity First Non-Profit’s philanthropic efforts of funding exceptional local, regional and global causes while remaining transparent to its donors an impressive feat. I believe that my seven years of charitable executive assistant experience has prepared me to excel in this position as a devoted, capable executive assistant that will:

• Manage multiple high-priority projects with ease and efficiency
• Oversee the day-to-day office operations independently and proficiently
• Handle an annual budget of $475,000
• Implement essential changes to donation-generation and company expense reduction that yield an immediate 8% improvement and far-reaching results

I’d love to discuss my qualifications and industry experience with you further. Please contact me for a convenient meeting time. I appreciate your time and consideration.

Sally Smith

Patience Fenton Executive Assistant | [email protected] | (864) 208-6420 | Indianapolis, IN 97531 | LinkedIn

April 13, 2024

Clara Marquez Senior Hiring Manager Hooverwood (444) 333-2222 [email protected]

Dear Ms. Marquez,

Last year, I created a system to expedite communications among leaders at my firm, saving around five work hours per week. I’m excited to generate similar value as an executive assistant at Hooverwood.

I know that you are looking for a diligent professional with the knowledge and confidence to work independently. As a seasoned executive assistant with more than 14 years of experience, the opportunity to support senior leaders in a fast-moving working environment like Hooverwood appeals to me.

My recent achievements include:

• Leading, developing, and motivating a team of five junior assistants to increase efficiency by over 30% in 2022
• Introducing a calendar system that reduced appointment errors by 87% in six months
• Negotiating with vendors to save around $5,000 per annual contract

I would like to schedule an interview to discuss how my exceptional time management and committed support can help Hooverwood continue to achieve its aims in 2021. Please get in touch to arrange an appointment.

Patience Fenton

A good executive assistant cover letter usually has five sections, outlined below. When possible, connect each section back to the employer and its stated hiring needs. The following advice and examples show what to include in your cover letter so it’s optimized for each job application.

At the top of the page, include:

• Your resume contact header, which should give your full name, address , email, phone number, and LinkedIn or other social accounts if applicable
• Your recipient’s name, title, company, and contact information (when available)

The recipient’s details don’t tell them anything new. But in addition to lending formality, they signal you’ve sent a personalized cover letter, often key to getting your recipient’s attention in the first place.

2. Salutation

If you can’t find the recipient’s name, use a variation of “Dear Hiring Manager” so your greeting is still tailored somewhat to each job opening.

For traditional job applications, end your salutation line with a colon. But consider a comma instead if you know your recipient or the employer has a casual work culture (sometimes revealed by the job posting). In rare cases, you may also trade out the standard “Dear” for a more casual “Greetings,” “Hello,” “Hi,” or even “Good morning.” Use your discretion and take any cues from the job posting or company website.

Dear Mr. Klein:

Dear AAA Hiring Manager:

3. “Hook” or introduction

Start your letter strong with an example of your making executives’ workday easier. What’s a key way you’ve helped leaders stay focused and organized at one of your past employers? Choose a highlight you can quantify in terms of a clear number, percentage, or dollar amount. Then, connect this to your main strengths and overall candidacy for the role.

4. Body paragraph(s)

Use the main section of your cover letter to explain why this executive assistant job or employer interests you and why you’re a good fit. For instance, maybe it’s one of the many administrative jobs in health care, a sector you’d love to return to. Or perhaps you’ve shown early leadership ability, and the role requires supervising interns or office assistants. Consider quoting any text from the job posting that resonates with you. With a targeted approach, you can show the hiring manager you read their job posting and are responding to it directly.

Following this explanation, cite a few more of your administrative skills or achievements , possibly as bullet points.

5. Call to action

Finally, request an interview and thank the hiring manager for their attention. Consider briefly restating your main work skills and eagerness to support the company’s leaders. To end your cover letter, use a simple closing like “Sincerely” or “Best regards” and then your name.

Executive Assistant Cover Letter Tips

1. emphasize your pertinent traits.

Employers like their administrative staff to be efficient, adaptable, organized, and skilled in both verbal and written communication. Consider which of these traits best describe you, then give an example or two of how you’ve shown them in a work setting.

Whenever you can, start your letter by citing any personal or professional connections you have with the hiring manager. If someone at the organization alerted you to the job, use a line like “I was excited to hear from your colleague [Name] about [Company]’s new executive assistant position.” Even better if you’ve already met your recipient – mention that with a line like “It was great speaking with you at the job fair last week.”

3. Show advanced administrative skills

As part of your letter’s body text, add a short list of bullet points to show how you’ve helped streamline or enhance office operations. For instance, maybe you created an internal communications system that lets department leaders share data more quickly. Or perhaps you found cheaper or better options for booking air travel and event venues.

Executive Assistant Cover Letter Frequently Asked Questions

How do i write a cover letter for an executive assistant with no experience -.

Describe your transferable skills and background in light of the position you’re applying to. If you have administrative experience, focus on any duties pertaining to leadership support. Also, demonstrate the ways you helped improve daily procedures. If you don’t have any related work experience, consider how your education or volunteer work helped prepare you for the role. For example, maybe you did an internship at a similar company or volunteered at a nonprofit with a similar cause or mission.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story. Give just enough detail to intrigue hiring managers, so they take a closer look at your resume.

What’s the difference between a resume and a cover letter? -

A resume may display you’re qualified for the job, but a cover letter shows you want it. More than repeating resume points, your cover letter should explain why the job caught your eye or why the organization strikes you as a great fit, setting the stage for a positive interview. In this way, a good cover letter sharpens your application by letting you say directly what your resume can only indicate.

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Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

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2 Smart Examples: Executive Assistant Cover Letter

By Status.net Editorial Team on November 25, 2023 — 13 minutes to read

A cover letter is your chance to make a great first impression on a potential employer. It’s a document that you attach to your resume when applying for a job, offering a more personal view of your skills, experiences, and enthusiasm for the position.

Purpose of a Cover Letter

The main purpose of your cover letter is to show the employer that you’re the perfect fit for the role. You want to highlight your relevant skills and achievements, and explain how they make you uniquely qualified. The cover letter also demonstrates your writing and communication skills, giving the employer a sense of your personality and work style.

Format and Structure

In general, your cover letter should have the following structure:

• Header : Include your name, contact information, and the date.
• Salutation : Address the letter to the hiring manager by name, if possible.
• Opening paragraph : Introduce yourself and express your interest in the position.
• Body paragraphs : Discuss your experience, skills, and achievements that are relevant to the job.
• Closing paragraph : Thank the reader for considering your application and mention your desire for an interview.
• Sign-off : Use an appropriate closing, like “Sincerely,” followed by your full name.

Tailoring Your Cover Letter

It’s essential to tailor your cover letter for each job application. Show that you’ve researched the company and explain why you’re excited about working there. Focus on the specific requirements outlined in the job description, and match those with your skills and experiences. This personalized approach will help you stand out from other candidates.

Cover Letter Structure

When writing your executive assistant cover letter, it’s important to organize it into distinct sections. Following a logical structure helps you present a professional and coherent message.

Opening Paragraph

Start your cover letter with a strong, attention-grabbing opening paragraph. Introduce yourself and mention the executive assistant position you’re applying for. You can mention how you found the job posting, whether it was through a job board, networking, or a personal referral.

In one or two paragraphs, highlight your main qualifications and relevant experiences as an executive assistant. Focus on achievements and quantifiable results, such as increasing efficiency by a certain percentage or improving booking systems. Use bullet points to make your accomplishments stand out and easier to read. For example:

• Increased scheduling accuracy by 20% by implementing new calendar management tools
• Streamlined communication between departments, reducing overall response times by 15%

You should also demonstrate how your skills match the specific job requirements detailed in the job posting. For instance, if the posting mentions knowledge of a particular software or the ability to handle multiple tasks simultaneously, explain how you meet those criteria.

Wrap up your cover letter with a brief closing paragraph. Express your enthusiasm for the position and mention that you’re looking forward to the opportunity to contribute to the company. Invite the hiring manager to contact you for further discussion or to schedule an interview. Avoid using cliché phrases like “I look forward to hearing from you” — try to be more personal and genuine.

Lastly, sign off your letter with an appropriate closing, such as “Sincerely,” followed by your full name. If you are submitting a hard copy, leave space for your handwritten signature above your typed name.

Making a Compelling Introduction

Your introduction should grab the reader’s attention and make them want to continue reading your letter. Here are some tips and examples to create a powerful and engaging opening.

First, address the hiring manager by name whenever possible. This helps personalize your letter and shows that you did your research. If you can’t find the name, use a professional salutation, like Dear Hiring Manager or Dear [Company] Team .

For example:

Dear Mr. Smith,

Next, mention the position you’re applying for right away. Be precise about the job title and where you found the listing. This helps the recipient understand the purpose of your letter quickly.

I was thrilled to find the Executive Assistant opening on your company website.

To showcase your enthusiasm , include a brief statement about what excites you most about the company or the role. This can be a powerful way to make a connection with the reader.

Having admired the innovative products and exceptional services provided by your organization, I am eager to contribute my skills and experiences to your team.

Now, highlight your most relevant skills or accomplishments that will make you stand out from other candidates. Choose one or two key achievements that demonstrate your ability to excel as an executive assistant.

With over five years of experience in providing high-level support to C-level executives and proven organizational skills, I am confident in my ability to manage complex projects and multitask efficiently at your organization.

Relevance to Job Description

When crafting your executive assistant cover letter, it’s important to emphasize how your skills and experience match the job description. To do this effectively, you should:

• Read the job description thoroughly. Make sure you understand the responsibilities and requirements of the role. Take note of any specific skills or qualifications the employer is looking for, as well as any soft skills or personality traits they value. This will help you tailor your cover letter to the specific organization and role.
• Highlight relevant experience. Show how you already have experience in similar tasks or roles. Provide concrete examples, such as coordinating large-scale events, managing travel arrangements, or maintaining complex schedules. Use specific numbers or achievements whenever possible, like reducing costs by a certain percentage or supporting multiple executives at once.
• Showcase transferrable skills. Even if you don’t have direct experience in an executive assistant role, demonstrate how your current skillset transfers well to the position. For instance, if you excelled at project management, communication, or organization in a previous job, highlight those abilities. Related: Top Transferable Skills Every Company Wants
• Explain how you will apply your skills. Relate your past experiences and skills to the actual tasks and responsibilities described in the job posting. Explain how your specific expertise will benefit the company and the executive you would be working for. Related: What Are Soft Skills? (and How to Showcase Them)
• Use action verbs. Strong action verbs can make your cover letter stand out. Use words like organized, managed, coordinated, and collaborated, to describe your relevant experiences and skills.

Presenting Your Achievements

As an Executive Assistant, your cover letter should show off your most significant achievements. Give your cover letter a touch of personality while highlighting your relevant experience, skills, and accomplishments. Remember, showcasing your key selling points will let the hiring manager understand the value you’d bring to the role.

Bullet Points for Impact: To make your achievements stand out, use bullet points to highlight your top three to five accomplishments. This format helps break up the blocks of text and draws the reader’s eye, making it easier for them to absorb the most important information.

• Increased efficiency by 25% by implementing new task management software
• Successfully managed the schedules of four executives concurrently
• Oversaw a budget of $500,000, ensuring all expenses were within budget and well-allocated

Quantify Results: When possible, quantify your accomplishments by including specific numbers, percentages, or other measurable results. Doing so helps to paint a clear picture of your abilities and the kind of impact you could have on a prospective employer’s organization.

For example, instead of saying “ Managed schedules “ , try “ Managed schedules, organizing over 30 meetings weekly and coordinating with multiple departments for cross-team collaboration. “

Tailor Your Examples: While you want to showcase your most amazing achievements, it’s also important that you tailor your examples to fit the job description. Try to choose examples that demonstrate the most relevant skills and experience to the role you’re applying for.

If the role calls for someone who is detail-oriented, you could mention: “ Developed a new filing system, boosting document retrieval efficiency by 35%. “

Customizing for the Company

When crafting your executive assistant cover letter, it’s important to tailor it specifically for the company and role you’re applying for. This shows the employer that you’ve done your research and are genuinely interested in the position. Here are a few steps to help you customize your cover letter effectively:

Research the Company

Spend some time researching the company’s values, goals, and culture. Look for any information that can help you align your skills and experiences with their needs. For instance, if the company puts a strong emphasis on sustainability, you could mention your experience in organizing eco-friendly events or initiatives.

Identify Keywords

Go through the job description and identify the keywords related to the skills, experience, and qualifications the employer is looking for. Make sure to incorporate these keywords in your cover letter to increase the chances of your application getting noticed.

Address the Hiring Manager

If possible, find out the name of the hiring manager and address them directly in your cover letter. This personalizes your application, making it more likely to stand out among the crowd.

Highlight Achievements

Show the employer how you can add value to their organization by highlighting your accomplishments relevant to the executive assistant role. Quantify your achievements whenever possible. For example, if you successfully managed a team of four and helped increase office efficiency by 20%, make sure to mention it in your letter.

Reflect Company Culture

Show that you’re a great fit for the company culture by aligning your writing style and tone with the organization’s ethos. If the company is formal and conservative, keep your cover letter professional and concise. On the other hand, if it’s a more laid-back and creative environment, don’t be afraid to let your personality shine through.

Sealing with a Strong Conclusion

To wrap up your executive assistant cover letter, focus on expressing enthusiasm for the position and emphasizing your strong belief in your suitability for the role. Here are a few important components to include in your conclusion:

• Reiterate your interest : Let the hiring manager know how excited and passionate you are about joining their team as an executive assistant. Mention the specific aspects of the company or role that appeal to you.
• Highlight your skills : Take the opportunity to briefly restate your top skills and experiences that make you the ideal candidate for the executive assistant position.
• Express availability : Convey your openness to further discuss your qualifications and experience in an interview. Sharing your availability demonstrates your eagerness to move ahead in the hiring process.
• Thank the reader : Always express gratitude to the hiring manager for their time and consideration. A genuine and simple “thank you” can go a long way in leaving a positive impression.

Here’s an example of how you could craft a strong conclusion for your executive assistant cover letter:

“As a highly-organized and proactive professional, I am enthusiastic about the opportunity to contribute to your team’s success as an executive assistant. I am confident that my extensive administrative experience, time management skills, and ability to anticipate executive needs make me an excellent fit for this position. I would welcome the opportunity to discuss my qualifications further in an interview at your convenience. Thank you for considering my application.”

Examples of Strong Cover Letters

Example 1: demonstrating relevant experience.

Dear [Hiring Manager],

As a dedicated and passionate professional with over 5 years of experience in providing top-notch administrative support, I am thrilled to apply for the Executive Assistant position at [Company Name]. I am confident that my expertise in project management and exceptional interpersonal skills make me the ideal candidate for this role.

During my time at [Previous Company], I successfully managed and coordinated multiple executive-level projects and provided key support in planning and executing strategic initiatives. My attention to detail and ability to efficiently prioritize tasks helped me exceed expectations and contribute to the company’s overall success. In this role, I also honed my skills in:

• Calendar management: Streamlined both personal and professional calendars for C-level executives, ensuring timely attendance to all meetings and events.
• Meeting coordination: Scheduled and organized weekly team meetings, quarterly strategy sessions, and annual board meetings, managing all logistics and communication.
• Travel arrangements: Booked cost-effective and convenient travel itineraries for executives and stakeholders, handling any last-minute changes with ease.

I look forward to discussing further how my experience and skills can contribute to [Company Name]’s success as an Executive Assistant. Thank you for considering my application.

Sincerely, [Your Name]

Example 2: Emphasizing Diverse Skill Set

Your Executive Assistant role at [Company Name] caught my attention due to your focus on innovation and growth. With a background in executive support, project management, and event coordination, I am eager to contribute my diverse skills and enthusiasm to your team.

Among my most notable achievements at [Previous Company] were my efforts in organizing company-wide events, such as annual retreats and training seminars. I have also developed expertise in:

• Process improvement: Implemented new systems and tools for document management and day-to-day operations, increasing efficiency by 20%.
• High-stakes communication: Effectively liaised with clients, vendors, and stakeholders, handling sensitive information discreetly and professionally.
• Problem-solving: Adapted to unforeseen challenges and conflicts, providing support and solutions to ensure seamless operations.

I am excited about the prospect of joining [Company Name] and helping the team operate at its highest potential. I appreciate your time and consideration and look forward to discussing this opportunity further.

Best Regards, [Your Name]

Frequently Asked Questions

What are the key elements to include in an executive assistant cover letter.

When writing your executive assistant cover letter, make sure to include:

• Your name and contact details.
• A professional greeting.
• A compelling opening paragraph demonstrating your interest in the position.
• A clear outline of your relevant skills and experience.
• Examples of accomplishments that showcase your ability to excel in the role.
• A closing paragraph, expressing your enthusiasm for the position and desire for an interview.
• A professional closing, and your signature.

How can I make my executive assistant cover letter stand out?

To make your cover letter stand out:

• Tailor it to the specific job and company you’re applying to.
• Use a strong and confident tone.
• Share your unique qualifications and accomplishments specific to the role.
• Do thorough research about the company and mention how you can contribute to their goals.
• Employ keywords from the job posting to demonstrate you’ve read and understood the job requirements.
• Use a clean, professional format and avoid overdoing it with fonts or colors.

What’s the ideal length for an executive assistant cover letter?

A well-crafted executive assistant cover letter should typically be one page in length. Aim for three to four paragraphs, focusing on your most relevant skills, qualifications, and achievements. A concise cover letter demonstrates excellent communication skills and respects the reader’s time.

Are there any creative approaches for writing an executive assistant cover letter?

While maintaining a professional tone, consider some of the following creative approaches to enhance your cover letter:

• Begin with a surprising fact or achievement relevant to your experience.
• Share a brief personal story that illustrates your dedication to the role.
• Use a bold statement to pique the reader’s interest and create curiosity.
• Mention a specific instance of how the company’s values align with your own.

You can also add a hook: this can be a question, a bold statement, or a thought-provoking idea related to the position or company. For example: “Are you looking for a detail-oriented and forward-thinking executive assistant who can anticipate the needs of busy executives while maintaining a positive work environment? If so, I am the candidate you seek.”

Always ensure that your creative approach reflects the company’s culture and style.

How should I tailor my cover letter for a specific executive assistant position?

To tailor your cover letter for a specific executive assistant position:

• Address the hiring manager directly, if possible.
• Reference job-specific skills and requirements from the job listing.
• Highlight experiences that directly relate to the tasks and responsibilities mentioned in the job posting.
• Mention the company’s name and any notable achievements or values that resonate with you.

Tailoring your cover letter demonstrates your attention to detail and genuine interest in the position. It also gives the reader a better understanding of how you would fit in their organization.

What common mistakes should I avoid in my executive assistant cover letter?

Avoid these common mistakes when crafting your cover letter:

• Failing to proofread for typos, grammatical errors, or awkward phrasing.
• Simply rehashing your resume rather than presenting a distinct narrative.
• Being too generic or not tailoring the cover letter to the specific job and company.
• Writing overly long paragraphs or lengthy cover letters.
• Emphasizing your personal needs or wants over the company’s needs.
• Using unprofessional or informal language.

Take the time to carefully craft and review your executive assistant cover letter to ensure it accurately and effectively represents your value to potential employers.

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Executive Assistant Cover Letter Example (w/ Templates for 2024)

Crafting a compelling cover letter is often a daunting task, even for seasoned executive assistants. 

While juggling board meetings and managing intricate schedules might be second nature, presenting oneself effectively on paper can be challenging

Worry not! 

In this article, we’ll walk you through the essential steps to crafting an executive assistant cover letter, along with a real-life example.

Here’s what we’re going to cover:

• What a Great Executive Assistant Cover Letter Looks Like
• 5 Steps to Writing a Perfect Executive Assistant Cover Letter
• 3 Essential Cover Letter Tips for Executive Assistants

Ready to create your job-winning cover letter? Let's dive in!

Executive Assistant Cover Letter Example

5 Steps for the Perfect Executive Assistant Cover Letter

Alright, you've seen what a top-notch cover letter looks like, and you're geared up to craft your own masterpiece .

It's simpler than it seems—just follow these steps, and you’ll be good to go!

#1. Put Contact Information in the Header

Kick off your executive assistant cover letter with your personal details, placing them front and center in the header, just like your resume's format .

Here's a rundown of the essentials:

• First and Last Name. Your full name should proudly sit at the top.
• Professional Title. After your name, mention your professional title. Make sure it matches the one in the job ad.
• Email Address. Aim for an email that’s clean and professional, ideally blending your first and last names. (e.g.: [email protected] )
• Phone Number. Make sure that your phone number is correct, without any typos. If you’re aiming for a role overseas, don't forget the relevant country dialing code.
• Location. City and are usually enough; there’s no need to mention your exact address. But if you’re looking to relocate, mention that too.
• Relevant links (optional). Any link that highlights your skills as a candidate has a place on your cover letter, such as your LinkedIn profile.

With your details in place, it's time to move on to the hiring manager's contact information .

• Company Name. Write down the name of the organization.
• Hiring Manager’s Name. Add the hiring manager’s name. Your best shot at finding this is by looking at the job ad, the company’s LinkedIn profile, or their official website.
• Hiring Manager’s Title. Once you’ve nailed down who’s going to read your cover letter, use the appropriate title. If they're, say, the Chief Administrative Officer, you should refer to them as such instead of the generic "Hiring Manager."
• Location. The city and state or country the company is based in are important, especially for global organizations. If you want to narrow it down to a specific office, you can add the street name and number, too.
• Email address (optional). You can add the hiring manager’s email if you find it.
• Date of Writing (optional). Top off with the date you wrote your cover letter on for a neat, polished touch.

Still haven’t finished your executive assistant resume ? Check out this article for a full guide!

#2. Address the Hiring Manager

After adding all the necessary contact details, it’s time to address your cover letter to the person who's actually going to read it.

Avoid that age-old "To Whom It May Concern." It's out of date and, honestly, a little boring.

The greeting you choose for your cover letter can make a real difference. It sets a positive tone right from the start and shows the hiring manager you have an eye for detail.

Your best bet is to do a bit of homework first. Look at the job ad, the company's website, or their LinkedIn profile to find out who the hiring manager for the position is. They’re likely going to be the head of the department or the company’s CEO.

Once you've got their name, you need a formal touch. Using "Ms." or "Mr." followed by their surname is the most solid choice. But if you're in the dark about their gender or marital status, their full name will work just fine. Like so:

• Dear Mr. Thompson
• Dear Alex Thompson

Drawing a blank on the hiring manager or head of the company? No worries. You can address your cover letter to the broader team or even the whole company:

• Dear Company X
• Dear Head of Department X
• Dear Human Resources Team

#3. Write an Eye-Catching Opening Statement

Hiring managers often take just a brief moment—about seven seconds—to glance at a job application before deciding if it’s worth reading more.

That's why grabbing their attention right off the bat is essential for a top-notch executive assistant cover letter.

Start your cover letter by introducing yourself and sharing why the executive assistant role speaks to you. Expressing your genuine interest in business excellence or the specific company can genuinely resonate with managers, making them want to know more about you.

Diving a bit into the company's background can set you apart. When you demonstrate a good understanding of the organization, it shows how well you'd fit in with their culture. This approach gives a clear sign that you’re a focused candidate and not just someone making a shot in the dark.

If you've got a rich career history, consider opening your cover letter with a significant achievement or a quality that makes you an ideal fit for the executive assistant position.

But be brief in this section. After all, this is only the first paragraph of your cover letter. You want to spark the hiring manager’s interest and make them read more, so don’t give everything away.

#4. Use the Cover Letter Body for the Details

The main body of your executive assistant cover letter is your opportunity to delve into what sets you apart as the perfect candidate for the role.

But don’t just regurgitate your resume . This section is your chance to really highlight your specialized skills and strengths and show the hiring manager why they set you apart. Bring attention to any standout accomplishments in previous roles, and use the job ad as a reference for what their requirements are.

Tailoring your executive assistant cover letter with the keywords from the job ad is a major plus. For example, if the role requires proficiency in certain software or scheduling expertise, those skills and experiences are what you should be focusing on.

The more you know about the company, the better. Anything you mention about their industry or leadership can give you an edge over other candidates. If you’ve read up on the executive’s work or the company's latest initiatives, mention it. It sends a message that you're aligned with their mission and that you’re proactive and prepared to integrate into their operations.

And don’t forget to let your genuine enthusiasm for the role shine through. Emphasize how eager you are to bring your skills to the table and make a real impact on the executive's day-to-day functions.

#5. Wrap It Up and Sign It

Putting the final touches on your cover letter is the cherry on top.

You want the end of your cover letter to leave the hiring manager feeling confident about what you can bring to the table and eager to talk to you. This isn't the time to be vague or generic! You want to drive home the point that you’re perfect for the executive assistant role.

Recap the attributes and skills that you believe make you the ideal candidate for the position. Your conclusion can mention anything essential, such as your ability to work under pressure or your knack for maintaining confidentiality.

Then it’s time to invite the hiring manager to the next step. Prompt them to discuss your application further with a call to action. This way, you’re doing more than expressing interest—you’re showing initiative, a vital trait for an executive assistant.

Finally, sign your cover letter. Choose an appropriate closing line and follow it with your full name. Here’s an example for clarity:

I'm eager to discuss how my background as an executive assistant can align with your team's needs. Please feel free to reach out to me at the given email or phone number.

Warm regards,

And if "Warm regards" doesn't resonate with you, here are some alternative closings:

• With appreciation,
• Best regards,
• Thank you for considering my application.

3 Essential Executive Assistant Cover Letter Tips

You've got the cover letter basics in the bag! Now, let's elevate your game with some specialized cover letter tips for executive assistants.

#1. Match Your Resume

When you’re after an executive assistant role, presenting yourself right is crucial.

Your best bet is to have a resume and cover letter that match; otherwise, you can come across as sloppy.

Your information should fit snuggly onto the page, and the font styles and sizes should be consistent from start to finish. Make sure to set your page margins and mind the line spacing so your cover letter doesn’t spill over to page two .

Or Use A Cover Letter Template Instead

Short on time?

Try our resume builder and match it with a cover letter template .

This way, you can align your application perfectly and save yourself a lot of stress. Each of our templates is crafted in collaboration with global hiring pros, so they’re on point and industry-ready.

#2. Mention Skills and Keywords

Your executive assistant cover letter isn’t the place to be generic.

This is where mentioning relevant skills and keywords from the job ad comes in.

Hiring managers already know what they’re looking for. They wrote the job description, after all. So when you narrow down your cover letter to reflect the exact skills and experiences they want, you make their job easier.

This also helps you stand out from the candidates who haven’t zeroed in on the job requirements. But remember—you shouldn’t just list your skills. Use your cover letter to really demonstrate you have the expertise the company needs from an executive assistant.

If a skill or experience from the job ad matches you perfectly, use it to craft a narrative. This shows the hiring manager you aren’t just randomly listing words you saw; instead, you mean business.

#3. Be Formal

While being yourself is at the core of a good cover letter, there’s a fine line you have to navigate when you’re applying for an executive assistant role.

Formality is non-negotiable in your cover letter. You need to maintain a level of politeness and professionalism that leaves no room for jargon. If your cover letter’s tone is too casual, you won’t come across as a serious candidate, and your application will be rejected.

That being said, you don’t have to sound robotic. Just show respect toward your potential employer. This way, you can communicate that you understand the importance of the role and that you’re ready to work in a professional environment.

Key Takeaways

That’s all there is to writing an executive assistant cover letter!

After reading our guide, we trust you feel equipped to secure the exact role you’re aiming for.

But before you head off, let’s recap our main points:

• Start your executive assistant cover letter with a compelling introduction to capture the hiring manager’s attention. Include a brief mention of who you are, the purpose of your letter, and an important accomplishment or experience that shows how suitable you are for the job.
• In the body of your cover letter, mention skills and other keywords present throughout the job ad. Instead of throwing them in randomly, use these skills and experiences to illustrate how you align with the role and why you're confident you’re a great candidate.
• Maintaining a polished tone throughout your executive assistant cover letter conveys professionalism. Treating the application with the seriousness it deserves shows you’re truly interested in the role and willing to put in the work to get it.
• The end of your cover letter is just as important as its beginning. Remember to finish it with a fitting closing line, followed by your full name.

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Executive Assistant Cover Letter Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Executive Assistant?

You're going to need an awesome cover letter. This guide is your one-stop-shop for writing a job-winning Executive Assistant cover letter  using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Executive Assistant role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Executive Assistant Cover Letter
• The Best Skills To Include On An Executive Assistant Cover Letter

How To Address An Executive Assistant Cover Letter

• 3 Executive Assistant Cover Letter Examples

The 8 Best Executive Assistant Cover Letter Templates

3 tips for writing a job-winning executive assistant cover letter.

Here's the step-by-step breakdown:

Executive Assistant Cover Letter Overview: What To Know To Write A Cover Letter That Wins More Job Offers

What do companies look for when they're hiring an Executive Assistant?

Companies want Executive Assistants who are organized and skilled in multitasking, especially in managing schedules, coordinating meetings, handling correspondence, and running expense reports. Companies also love candidates with excellent written and verbal communication skills, problem-solving abilities, and proficiency with office software.

Your cover letter should show the company that your personality and your experience encompass all of these things.

Additionally, there are a few best practices you want to follow to write a job-winning Executive Assistant cover letter:

• Properly address your letter: Begin your letter by addressing the hiring manager or team. Don't forget to state the specific Executive Assistant job you are interested in!
• Express your understanding of the company: Clearly articulate that you are well-familiarized with the company's products and the market, and tie this up with your skills, demonstrating how they align with their needs.
• Highlight your skills: Showcase your most relevant skills for the role, such as proficiency in management, travel, scheduling, office software, and so on.
• Tailor your cover letter for the job description: Emphasize your experience to meet the job requirements listed in the description.
• Be concise and clear: Your cover letter should be short and easy to read. Keep it to one page and focus on the good stuff!
• End with a call to action: Close with an effective call to action, expressing enthusiasm for the opportunity and inviting further discussion on how you can contribute to the company's success.
• Proofread: Make sure to thoroughly proofread your cover letter for any grammatical errors or typos. A well-written, error-free letter can make a strong first impression. I recommend using Hemingway App or Grammarly to do this.

Let's dive deeper into each of these, so you have the exact blueprint you need to see success.

The Best Executive Assistant Skills To Include On Your Cover Letter

Keywords are one of the most important factors in your cover letter. They show employers that your skills align with the role, and they also help format your cover letter for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan cover letters for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized cover letter. There are two ways to find the right keywords:

1. Leverage The 20 Best Executive Assistant Keywords

The first is to leverage our list of the best keywords and skills for an Executive Assistant cover letter.

These keywords were selected from an analysis of  real Executive Assistant job descriptions sourced from actual job boards. Here they are:

• Communication
• Presentations
• Confidential Information
• Organization
• Microsoft Office
• Correspondence
• Project Management
• Time Management
• Coordination
• Collaborative

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Cover Letter And Target Role

The second method is the one I recommend because it's personalized to your specific cover letter and target job.

This process lets you find the exact keywords that your cover letter is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Executive Assistant cover letter
• Open a copy of your target Executive Assistant job description
• In the widget below, paste the job description and hit scan!

ResyMatch is going to scan the target job description and show you the exact keywords and skills that are relevant to the role and that you should weave into your cover letter.

If you're ready to check it out, grab your target job description and run your first scan here:

To start, paste your target job description (or multiple job descriptions) into the box below:

Scan to help you identify keywords and skills within your target job description.

Scanning...

If you're more of a visual learner, here's a video walking through this whole process so you can follow along:

Personalization is what makes a cover letter stand out. That starts from the very first sentence where you greet the person reading your cover letter! There are two ways to do this well:

1. Use The Hiring Manager's Name

The first, and best, is by including the hiring manager's name. Let's say that you discovered the hiring manager's name from a post on LinkedIn or via an informational interview.

This is the jackpot! All you need to do is use their name in the introduction, like this:

2. Use This Formula: To The [Department] Team at [Company]

If you don't have the hiring manager's name, no problem! You can address your cover letter to the team that you're applying to.

For example, if you're applying for a Product Marketing Manager role at Discovery Education, you might start your cover letter like this:

This shows the reader that this letter has been written specifically for them and the content inside of it will support that.

It's much more relevant and personal than  “To Whom It May Concern!”

For more advice on writing a strong opening to your cover letter, check out this guide.

3 Executive Assistant Letter Examples For 2024

Now let's take a look at all of these best practices in action. Here are three cover letter examples for different situations from people with different backgrounds who are all applying for Executive Assistant roles:

Executive Assistant Cover Letter Example #1: A Traditional Background

Our first example is a cover letter written by a candidate with traditional experience. Here is what an example of their cover letter might look like:

Executive Assistant Cover Letter Example #2: A Non-Traditional Background

Our second cover letter example comes from a candidate looking to transition from a background in caregiving to an Executive Assistant role. This cover letter demonstrates how the author identifies and communicates their transferable skills:

Executive Assistant Cover Letter Example #3: Executive Assistant With Volunteer Experience

Our third example highlights a candidate who's only done volunteer work. Here is what their cover letter might look like:

At this point, you know all of the basics you'll need to write an Executive Assistant cover letter that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with  our CoverBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your cover letter using proven, recruiter-approved templates:

Free Job-Winning Cover Letter Templates, Have AI Write Yours in Less Than 2 Minutes .

Choose a cover letter template below to get started:.

Great Choice! Now, how do you want to write your cover letter?

Let AI write your unique cover letter using our proven templates.

Or use our templates to write your own from scratch.

You're off to a strong start! But I've got a few more tips to help you take your cover letter to the next level:

1. Use CoverBuild.io To Write Your Cover Letter In <2 Minutes

All of these tips and best practices work, but you still have to implement them. Normally, that'd mean you sitting down and spending hours brainstorming ideas, typing, deleting, and typing again, and then feeling absolutely drained.

Now there's a way to work around all of that so you save your best energy for the writing and edits that matter most. Here's how it works:

• Head to CoverBuild.io
• Select the “2 Minutes” option to have AI write your cover letter
• Select a template for your cover letter, then follow the 3 step process for sharing info about your experience and the target job with CoverBuild's AI
• Click “Generate My Cover Letter” and watch the tool write a unique cover letter that's personalized to your experience and your target job!

To make it even easier, you can select a cover letter template from the widget below to get started:

If you'd like to see the process in action, here's a video walking through all of the steps above:

Note:  I do not recommend or advise that you simply copy and paste any AI-generated content and submit your application. You should always review, revise, and personalize the content yourself before applying.

2. Include Measurable Metrics And Outcomes

Too many job seekers only focus on the actions that they took and not the outcomes that resulted from those actions. As a hiring manager, it's impossible to differentiate between a dozen candidates who were all “Responsible for scheduling meetings”

If you want to win, your cover letter should speak to the specific outcomes that you drove in previous roles. That could be:

• The scheduling conflicts you helped reduce
• The budget you helped manage
• The increase in office efficiency you helped achieve

These outcomes will show hiring teams what you're capable of and make your value crystal clear!

3. Match Your Cover Letter And Resume Design

They're the exact same car, down to the year, make, and model. The only difference is the way the product was presented. Like I said, quality impacts perceived value.

One of the best ways to boost the quality of your cover letter is to make it look clean, professional, and have it match your resume. That's why the resume templates in our resume builder tool match the cover letter templates in our cover letter builder:

If you use both tools to create your cover letter and your resume, your entire application is going to be top notch.

Key Takeaways To Wrap Up Your Job-Winning Cover Letter

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Executive Assistant cover letter:

• Start with a proven cover letter template from CoverBuild.io
• Use  ResyMatch.io to find the right keywords and optimize your cover letter for each role you apply to
• Start your cover letter with a personalized greeting for the hiring manager or team name
• Emphasize the measurable outcomes and value you drove in previous roles (include metrics!)
• Compare the draft of your cover letter to the examples on this page to make sure you're on the right path
• Use a tool like  Hemingway App or Grammarly to proofread your cover letter before you submit it

If you follow those steps, you're going to be well on your way to landing more Executive Assistant interviews and job offers.

Now that your cover letter is taken care of, be sure to check out our guide on writing a job-winning Executive Assistant resume (with examples!).

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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7 Professional Executive Assistant Cover Letter Examples for 2024

Your executive assistant cover letter should immediately highlight your organizational skills. Employers seek individuals who can effortlessly manage schedules and coordinate tasks. In your letter, also showcase your excellent communication abilities. It's crucial to convey that you can interact professionally with all levels of management and staff.

All cover letter examples in this guide

Senior Executive Assistant

Entry-Level Executive Assistant

Executive Administrative Assistant

Executive Assistant to CEO

Executive Assistant To The President

Executive Assistant & Receptionist

Cover letter guide.

Executive Assistant Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience Executive Assistant Cover Letter

Key Takeaways

By Experience

Crafting an executive assistant cover letter can feel overwhelming—especially when you're eager to impress. You've polished your resume, started applying for your dream job, and suddenly you face the daunting task of summarizing your professional pride without sounding like a broken record. Your cover letter is your narrative, a chance to highlight your pinnacle achievement without the clichés, all while keeping it succinct and under one page. Let's begin shaping your story into a compelling and formal introduction that stands out.

• Step your best foot forward in the executive assistant cover letter introduction;
• Be inspired by other professionals' certified cover letters;
• Structure your executive assistant cover letter to feature what matters most;
• Close off your executive assistant cover letter to make a memorable impression on recruiters.

But where to start writing? Upload your resume into Enhancv's AI, which will prepare your executive assistant cover letter (all you need to do is personalize it, and you'll be good to go).

If the executive assistant isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• Executive Assistant resume guide and example
• Vice President cover letter example
• Supervisor cover letter example
• Assistant Director cover letter example
• Managing Director cover letter example
• Associate Director cover letter example
• Board of Directors cover letter example
• Functional Manager cover letter example
• Program Director cover letter example
• Chief Executive Officer cover letter example
• Chief Marketing Officer cover letter example

Executive Assistant cover letter example

ANDREW CLARK

Mayfair, London

+1-(234)-555-1234

[email protected]

• Quantifying Achievements: Mentioning specific accomplishments, such as managing a portfolio of over 650 customer accounts and overseeing loans valued at CAD 12 million, helps to provide concrete examples of the applicant's capabilities and past successes.
• Identifying Relevant Experience: The applicant outlines their direct experience in reducing turnover by 25% through streamlining hiring processes, directly relating to key responsibilities of an Executive Assistant in maintaining operational efficiency.
• Award Recognition: Highlighting the acquisition of industry-specific awards (7 American Advertising Pele Awards), the applicant showcases their contribution to substantial, recognized achievements and credibility in the market.
• Proactive Call to Action: The applicant invites the hiring manager to schedule an interview, showing eagerness and initiating the next step in the job application process, which can signal confidence and assertiveness to the employer.

What about your executive assistant cover letter format: organizing and structuring your information

Here is one secret you should know about your executive assistant cover letter assessment. The Applicant Tracker System (or ATS) won't analyze your cover letter.

You should thus focus on making an excellent impression on recruiters by writing consistent:

• Introduction
• Body paragraphs (and explanation)
• Promise or Call to action
• Signature (that's optional)

Now, let's talk about the design of your executive assistant cover letter.

Ensure all of your paragraphs are single-spaced and have a one-inch margins on all sides (like in our cover letter templates ).

Also, our cover letter builder automatically takes care of the format and comes along with some of the most popular (and modern) fonts like Volkhov, Chivo, and Bitter.

Speaking of fonts, professionals advise you to keep your executive assistant cover letter and resume in the same typography and avoid the over-used Arial or Times New Roman.

When wondering whether you should submit your executive assistant cover letter in Doc or PDF, select the second, as PDF keeps all of your information and design consistent.

The top sections on a executive assistant cover letter

• Header: This section includes your contact information and the date, ensuring the recruiter knows how to reach you and identifies the timeliness of your application.
• Greeting: Personalize this with the hiring manager's name, if possible, to demonstrate your attention to detail and personalized approach, which are critical skills for an executive assistant.
• Introduction: Briefly introduce yourself and state the position you are applying for, highlighting your immediate interest and enthusiasm for the role of an executive assistant.
• Body: Use this section to detail your relevant experience, skills in managing executive schedules, coordinating meetings, and handling confidential information, which are key responsibilities of an executive assistant.
• Closing: Conclude with a strong statement about your suitability for the position and a call to action, such as expressing your eagerness to discuss how you can contribute to the executive team in an interview.

Key qualities recruiters search for in a candidate’s cover letter

• Exceptional organizational skills: This is crucial for managing the executive's hectic schedule, coordinating meetings, and ensuring efficient time management.
• Superior communication abilities: Essential for acting as a liaison between the executive and other staff or external contacts, handling correspondence, and conveying information clearly and professionally.
• Discretion and confidentiality: Vital for handling sensitive information and maintaining the privacy of the executive's communications and records.
• Proactive problem-solving: An executive assistant must be able to anticipate challenges and address them promptly without always needing direction from the executive.
• Advanced proficiency with office technology: To be efficient in this role, a strong command of office software, communication tools, and possibly virtual assistant technology is important.
• Adaptability and flexibility: Given that the executive's needs can change rapidly, being able to adjust priorities and accommodate new tasks is key to the role of an executive assistant.

The executive assistant cover letter salutation: how to address hiring managers

After covering the format of your executive assistant cover letter, let's look at the salutation.

Back in the day, the cordial "To whom it may concern" or "Dear Sir/Madam", might have worked out fine.

But, nowadays, your cover letter should approach hiring managers on a more personal basis.

So, what to do about your cover letter salutation ?

If you've messaged the recruiters and are on a first name basis or a more formal one, use the hiring manager's name in the greeting (e.g. "Dear Sophie," "Dear Ms. Givens", or "Dear Mr. Everett,").

Always aim to make the effort to find out the name of the hiring manager, who'd be assessing your application. Search on LinkedIn, double-check the advert on the corporate website, or message the brand on social media to find out more about the role.

If you can't find the hiring manager's name (and still want to sound professional), use "Dear HR Team,", "Dear Hiring Manager,", or the likes.

List of salutations you can use

• Dear Hiring Manager,
• Dear [Company Name] Team,
• Dear [Mr./Ms./Dr.] [Last Name],
• Dear [Job Title] Hiring Team,
• Dear [Department Name] Team,

First introductions in your executive assistant cover letter

Within your executive assistant cover letter introduction , genuinely state what you like about the organization.

Research the latest company projects, honorary awards, company updates, etc.

Write up to two sentences to let recruiters know what impresses you about the company,

This would help you to set a good tone for the rest of the communication.

What comes next: your executive assistant cover letter middle paragraphs

In the next three to six paragraphs (or the body of your executive assistant cover letter) you have to prove your unique value .

Most candidates tend to mess up at this stage. They tend to just copy-paste information from their resume.

That's one big no-no.

Remember that when writing your executive assistant cover letter, it has to be personalized. And, your ultimate aim is to catch the recruiter's eye.

So, look back on key job requirements and write down a list that includes the ones you cover.

Next, select just one key achievement from your professional (or personal) history that meets those advert keywords.

Narrate a story around how you've grown your skill set and knowledge. Also, aim to show the unique understanding or soft skills you bring about, thanks to your past success.

Finishing off your executive assistant cover letter with what matters most

So far, you've done a fantastic job in tailoring your executive assistant cover letter for the role and recruiter.

Your final opportunity to make a good impression is your closing paragraph.

And, no, a "Sincerely yours" just won't do, as it sounds too vague and impersonal.

End your executive assistant cover letter with the future in mind.

So, if you get this opportunity, what do you plan to achieve? Be as specific, as possible, of what value you'd bring to the organization.

You could also thank recruiters for their interest in your profile and prompt for follow-up actions (and organizing your first interview).

Lacking experience: here's how to write your executive assistant cover letter

As a candidate with no experience, it's important to be honest from the get-go of your application .

Use your executive assistant cover letter to sell your unique talents. Choose an accomplishment from your academic background or your volunteer work to show the skills that are relevant to the role.

Focus on your career objectives and how you see the job to align with them. Be specific and, at the same time, realistic about where you picture yourself in five years.

Key takeaways

Within this Enhancv guide, we've provided you with plenty of advice and inspiration on writing your executive assistant cover letter:

• Always make sure your executive assistant cover letter is tailored to the role you're applying for to make a good impression on recruiters;
• In your executive assistant cover letter include a header (with your name, the role you're applying for, date, and contact details) and an introduction of up to two sentences that highlight your key accomplishment or why you'd fit the role;
• Focus your executive assistant cover letter body on one sole achievement through your career and all the valuable lessons, skills, and know-how you've learned (that are relevant to the role);
• Ensure your executive assistant cover letter closing statement isn't generic and includes either a call to action or a promise;
• If you lack professional experience, shift recruiters' focus to a relevant achievement (thanks to your academic or versatile experience) or toward your dreams and goals for professional growth.

Executive Assistant cover letter examples

Explore additional executive assistant cover letter samples and guides and see what works for your level of experience or role.

Cover letter examples by industry

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• Content tailored to the job posting you're applying for
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C Level Executive Assistant Cover Letter Example

The C Level Executive Assistant is responsible for providing high-level administrative support to senior executives, whilst ensuring efficient operations of the office. To excel in this role, one must possess and demonstrate strong communication skills, proficiency in office software, and the ability to anticipate the needs of executives.

No matter what stage you are at in your career, a cover letter is a very important document to demonstrate your experience and fit for the position you are applying for. It is an easy way to highlight your specific scenarios and call out essential skills that aren’t covered in the resume. Unable to craft one? Download the document from our C Level Executive Assistant Cover Letter Sample.

• Cover Letters

As a C Level Executive Assistant, the professional plays a crucial role by being a part of the executive team, managing schedules, coordinating meetings, and handling communication on behalf of senior executives. The most common daily work accountabilities include – managing schedules, coordinating meetings, and handling communication on behalf of senior executives. The duties also include organizing travel arrangements, preparing reports, and liaising with internal and external stakeholders. The role plays a crucial role in ensuring that the executive’s office runs smoothly and efficiently, and contributes to the overall success of the organization. The role demands exceptional organizational skills, the ability to handle sensitive information with discretion, and the capability to multitask in a fast-paced environment.

What to Include in a C Level Executive Assistant Cover Letter?

Roles and responsibilities.

• Managing and maintaining executive schedules , including appointments, and meetings.
• Coordinating travel arrangements and itineraries.
• Preparing and editing correspondence, communications, presentations, and other documents.
• Handling incoming calls and emails, directing them to the appropriate parties.
• Conducting research and compiling data for executive reports.
• Organizing and coordinating events and meetings, including agendas, and minutes.
• Serving as a liaison between executives and internal/external stakeholders.
• Assisting with special projects and initiatives as needed.

Education & Skills

C level executive assistant skills:.

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite – Word, Excel, PowerPoint, Outlook
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving and decision-making skills.
• Ability to work independently and as part of a team.
• A high degree of professionalism and discretion.
• Flexibility to adapt to changing priorities and tasks.

C Level Executive Assistant Education Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Several years of experience in an executive assistant or similar role.
• Additional certifications such as Certified Administrative Professional are advantageous.

C Level Executive Assistant Cover Letter Example (Text Version)

Dear Mr./ Ms.,

This letter is with my desire to apply for the position of C-Level Executive Assistant at [Company Name], having seen your advertisement. As such, I would like to apply for the job due to my strong background in offering high administrative support and professionalism in organizing administrative duties for executives, among other strengths.

At my prior position in [Your Previous Company], I was fortunate to assist [Executive’s Title]. Therefore, I built my capability of understanding organizational expectations whereby I mastered managing intricate schedules and eradicating guesswork through experience in delivering executive services. I am well conversant with the art of handling sensitive information.

My major accomplishments-

• Coordinated and arranged high-profile meetings, conferences, and trips that entailed teamwork and meticulous planning.
• Implemented and managed complex executive conferences and business events, including their planning and follow-up.
• Arranged multiple detailed travel schedules for local and international travel and ensured all the bookings and transportation expenses were reasonable.
• Evaluated and integrated efficient administrative duties and measures, increasing general efficiency and process flow.
• Manage contractual relations by negotiating fiscal and non-fiscal agreements with service providers.

At [Business Name], I was most interested in innovation, business culture, and industry leadership. In this regard, I have analyzed numerous recent triumphs in the company’s history and would like to help my executives create value by organizing excellent administrative assistance for their tasks.

In addition, I’ve attached my resume, which details my experience and talents. I appreciate the chance to explore how my abilities and past experience are relevant to the position at [Company Name]. I appreciate the time you took to review my application. I’m excited about the prospect of serving as a C-level executive Assistant on your team.

Sincerely, [Your Name]

A C Level Executive Assistant Cover Letter is good evidence that you are appropriate for the job in this employment sector. Use this document as your tool to create a powerful impact on your hiring employer in your quest to acquire your dream job in this field. Only a good cover letter lays the excellent ground for gaining entry into the interview world by portraying a professional picture of you. Such a cover letter should depict a true and dedicated personality of yours and have a major impact on your potential employer. Our C Level Executive Assistant Resume Samples will give you a clear idea of how to go about with your resume writing for these posts.

Customize C Level Executive Assistant Cover Letter

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Related Management Cover Letters

Executive Assistant cover letter examples

If you’re hoping to land your next executive assistant role, then you need an engaging and impressive cover letter to accompany your CV.

You need to prove you’ve got the skills and experience to juggle multiple responsibilities and support senior staff.

Find out how to do just that with our step-by-step guide and executive assistant cover letter examples below.

CV templates 

Executive Assistant cover letter example 1

Build your CV now 

Executive Assistant cover letter example 2

Executive Assistant cover letter example 3

The example cover letters here should give you a good general idea on how your Executive Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Executive Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

After you have greeted the recruiter, it’s important to state the job you are applying to.

Recruiters are often managing multiple vacancies, so they need to know exactly which job you are referring to.

Be as specific as possible and use a reference number if you can find one.

Here are some examples you can use;

• I am interested in applying for the role of admin assistant with your organisation.
• I would like to apply for the role of Sales assistant (Ref: 4057393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advertisement for a trainee project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Keep it short and sharp

When sending a job application to a recruiter or hiring manager, it is important to remember that they will normally be very busy and pushed for time.

Therefore, you need to get you message across to them quickly (in a matter of seconds ideally). So, keep your cover letter short and to-the-point. A long waffling cover letter will overwhelm recruiters when they are running through hundreds of emails in there inbox, but a concise one will get their attention.

So, keep your cover letter to just a few sentences long, and save the extensive detail for your CV.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Executive Assistant cover letter

So, what type of information should you write about in your Executive Assistant cover letter?

The specifics will obviously depend on your profession and the jobs you are applying to, but these are the key areas you should be covering.

• Your industry experience – Tell recruiters the types of companies you have been working for and the roles you have held in the past.
• Your qualifications – Highlight your most important relevant qualifications to show employers you are qualified to do the roles you are applying for.
• The impact you have made – Demonstrate the positive impact you have made for employers in previous jobs. Have you saved money? Improved processes? Made customers happy?
• Your reasons for moving – Employers will want to know why you are leaving your current/previous role, so provide them with a brief explanation here.
• Your availability – When will you be able to start a new job ? Check your current contract to find out your notice period if you are in a position already.

Executive Assistant cover letter templates

Copy and paste these Executive Assistant cover letter templates to get a head start on your own.

I am writing in relation to the Senior Executive Assistant role at Wise May Ltd. As a seasoned professional with 15 of experience in supporting C-suites and managing complex administrative tasks, I am confident in my ability to provide exemplary assistance to your leadership team.

Throughout my career, I have demonstrated a strong commitment to excellence, impeccable organisational and time management skills, and a proactive approach to problem-solving. My ability to anticipate directors’ needs and handle confidential information with the utmost discretion has been instrumental in enhancing operational efficiency and streamlining executive functions.

In my current role as a Senior Executive Assistant at Vattenfall, I implemented a time-blocking strategy that increased executive’s productivity by 20%, reduced expenses by 10% through negotiating cost effective travel arrangements and created a filing system which lowered response cadence by 15%.

I am drawn to your company’s reputation for innovation through a dynamic work culture and focus on achieving ambitious goals that align perfectly with my career aspirations. I look forward to sharing more of my accomplishments in an interview at your convenience. Thank you for your consideration.

Kind regards

April Keane ¦ 07777777777 ¦ [email protected]

I hope you’re well. I am writing to express my keen interest in the position of Junior Executive Assistant, as advertised on ZipRecruiter. As a recent graduate with a BBA from the University of London, I am confident that my knowledge and dedication to excellence align with the expectations of the position.

In my previous role as an Administrative Intern at British American Tobacco, I had the opportunity to support senior directors in managing their schedules, coordinating meetings, and handling various clerical tasks. This experience provided me with valuable insights into the demands of an executive assistant and strengthened my ability to thrive in a fast-paced and dynamic environment.

Throughout this role I ensured all appointments/events were accurately scheduled, reducing conflicts by 10%. I also successfully reduced meeting preparation time by 20% through efficient organisation and distribution of agendas/materials and helped lower system downtime by 7% due to promptly addressing IT-related issues with consummate accuracy.

I am excited about the opportunity to meet you at your earliest convenience to further discuss how my skills could add value to your esteemed company.

Janice Underwood ¦ 07777777777 ¦ [email protected]

Good day Simon

I am reaching out you concerning the Executive Assistant position at The Maine Group. With a solid background in providing first-class administrative support and an eye for detail, I am confident in my ability to contribute to the smooth and efficient functioning of your prominent establishment.

I have been an Executive Assistant at GLH Hotels for the past 6 years, where I work closely with top-level executives, manage their schedules, arrange meetings, and handle sensitive and confidential information with the utmost discretion. When encountering various challenges, I consistently demonstrate a proactive and resourceful approach to problem-solving.

My organisational skills and proficiency in using various productivity tools has allowed me to streamline processes, increase productivity by 25%, and reduce admin overhead for the senior directors by 10%. Furthermore, I saved £30K on annual travel expenses through developing a comprehensive coordination process, as well as lessened document retrieval time by 50% due to overhauling the filing system.

I would welcome the opportunity to attend an interview where I can further discuss how my BBA qualification and competencies firmly align with your company’s requirements.

Jordan Stockton ¦ 07777777777 ¦ [email protected]

Writing a strong attention-grabbing cover letter is a vital step in landing a good Executive Assistant job.

Use the tips, strategies and examples above to get more responses from you job applications and start lining job interview up.

Good luck with your job search!

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Executive Assistant Cover Letter Example

Get noticed by the best employers with our professional Executive Assistant Cover Letter template. Use our example cover letter below to give the perfect first impression to a recruiter.

Executive Assistant Cover Letter

As an executive assistant, you’re used to prioritizing, and now you’re putting getting a job as your first order of business.

You’ve found the perfect job vacancy.

The job description looks excellent, and you’re ready to submit your resume, but they also want a cover letter.

Writing cover letters may not be your expertise, but you’ll most likely need a good one to land the job you want.

You can find a  resume template  to make creating your resume easy, but  a cover letter is more personal .

You can’t hand in a generic cover letter, if you do that it will be rejected before the hiring manager finishes reading the first paragraph.

So how can you  show off your qualifications  and motivation in a cover letter?

If you’re worried about how your cover letter will come out, don’t fear, there is a successful method to writing a cover letter.

Read this guide to learn how to:

• Write a cover letter if you have work experience
• Write a cover letter if you have no work experience
• Write your cover letter if you have an employment gap

Let us assist you in managing how you create your  cover letter  and land your dream job.

To familiarize yourself with what a good cover should look like, you can review this executive assistant cover letter sample below, along with a resume example.

Hiring Manager’s name

Company name

Company address

Dear Mr/Ms. [Hiring Manager Name]

I’m writing in response to the Executive Assistant position advertised by [Company] on [Job website]. As a professional of over 6 years, with experience focusing on expert administrative support to senior executives, I feel I would be a strong fit for the requirements of this role.

I am familiar and adept at the planning and scheduling of board meetings, face-to-face meetings, and providing accurate and detailed and confidential correspondences and answering more than 5 calls an hour as noted in the job description. I also bring an organized and flexible approach that allows me to perform well under pressure and come up with workable solutions in a crisis.

Additionally, I also bring the hands-on experience of training new hires such as Administrative Assistants and providing support to other members of the administrative team. In my current position at [Current Company], I have successfully onboarded over 10 members of staff.

In summary, I think both I and [Executive] would be able to forge a successful working relationship. I hope that we can discuss the position further in a face-to-face meeting in the near future.

Please feel free to contact me by telephone any evening from 5 pm Monday-to-Friday and by email at all times.

Thank you for taking the time to read through my application.

Sincerely, Name

Address Phone number Email address

Looking over an example is key to understanding what to include. By using a  resume builder  as well, you’ll have the perfect resume and cover letter to  impress a potential employer .

How to Write a Cover Letter for Executive Assistant with Experience

When you turn in your resume, you are giving the hiring manager a summary of your experience and skills.

That means your cover letter must  bring something different to the table .

Not only should you mention your qualifications and experience, but you have to show that you are motivated to work in that position.

That’s why the correct  cover letter structure  will be your best friend.

By  formatting your letter the ideal way , you’ll be able to tell the job recruiter that you are qualified, motivated and the best candidate to fill the position.

Let’s take a look at how you should begin your letter.

I am submitting this application for the executive assistant vacancy at X inc. I have 3 years of experience as an executive assistant. I’m skilled in managing schedules and prioritizing emails. I am also a team player.

Thanks to my ability to prioritize and manage schedules for three executives at X Company saved $20,000 in salaries. I was able to accomplish this thanks to my interpersonal and time-management skills.

This works much better.

By beginning your cover letter like this, you demonstrate an accomplishment,  relevant to the job opening .

The rest of your letter should mention relevant experience and information as well.

In your body, you should  mention your motivation  to fill the vacancy and work for the company.

Conclude your cover letter by explaining how your  skills match the company’s needs .

Remember to keep your letter personal.

How to Write a Cover Letter for Executive Assistant with No Experience

Nothing stops someone from applying for a job than seeing the words “experience required” or “minimum X experience required.”

You  may not have work experience yet , but that does not mean you are unqualified.

All you have to do is write a cover letter demonstrating  how your skills match the vacancy .

By doing this, a hiring manager can still conclude that you are the best candidate.

So how can it be done?

It’s essential to know  what the company requires .

There may be other applicants with more experience, but will they all write a cover letter demonstrating they know what the company and position are all about?

That won’t necessarily be the case.

The secret is to study the job posting, look over what they want, what they expect from you,  what the company is about , and anything else that is listed.

Touch on who you are as a person, your education, and any  internship or volunteer experience  you have.

Also, be sure to mention the following in your cover letter:

• How you meet company needs
• Relevant accolades
• Your relevant skills

By adding those 3 points, along with demonstrating a lot of motivation to fill the position and learn, a hiring manager will feel  they should call you in for an interview .

You may not be as experienced as other applicants, but you may use your cover letter to demonstrate how you will be a valuable employee and will  outwork the other applicants .

When writing the motivation statement, ensure you talk about your desire to learn and adapt to any situation you may encounter at the workplace.

How to Write a Cover Letter for Executive Assistant with an Employment Gap

This might be the first job you are applying for after a long time.

You might think your job application will automatically end up in the rejected pile.

However, if you write your cover letter the correct way, that won’t happen.

If you have a long gap in your employment history, it’s essential to do one thing: be straightforward.

You should follow these rules if you have been out of work for a while.

• Be Sincere:  Don’t think a hiring manager won’t find out about your time off. Briefly explain why you weren’t or couldn’t be employed, so they don’t get the wrong idea.
• Mention time off when appropriate:  If it’s a short amount of time, or it was a long time ago, it would be best to not even discuss it.

Prepare your interview answers beforehand. It is likely the hiring manager will ask you about your work gap when you meet in person.

To avoid problems related to your employment gap, use the ideal cover letter and resume formats.

That also lowers the chances of a hiring manager being worried about any long periods without employment.

Executive Assistant Cover Letter Tips and Advice

An Executive Assistant has to take on a  lot of different tasks  in their role. They will be in charge of a multitude of administrative work such as taking calls, writing formal letters, organizing schedules, and providing clerical support.

As you’ll probably already know, Executive Assistants are also the masters of finding order in chaos. They will be given far-reaching  responsibilities over scheduling  for executives’ daily schedules and clerical necessities. This needs to come across in your letter.

You’ll need to show that you know how to make  quick adjustments and decisions  should things change suddenly. Demonstrating that you are flexible, organized, and adept at resolving issues will help instill that confidence in the person reading your letter too.

Also, Confidentiality is highly important in the work of an Executive Assistant. You will be trusted with a lot of  personal and professional information  that you will be expected to not disclose. Therefore don’t forget to demonstrate that you can be trusted with this responsibility.

Telephone skills play a big part in the life of an Executive Assistant so be sure to hype up your ability to successfully answer calls, politely respond to requests and keep records of messages.

Remember, your  written skills need to shine through  on the cover letter and resume.  Executive Assistants  will be expected to draft clear and communicative letters and emails for their employers. This will be partially assessed during your application so make sure your spelling and grammar are bulletproof.

Executive Assistants are also often placed in charge of  Administrative Assistants , given their senior authority and extra years of experience. Therefore it’s wise to  indicate what training and support you provided  to other admin and clerical assistants in the companies you’ve previously worked in.

As you can see you have a lot of detail to go over in your cover letter. In this sense, it’s best to focus on the highlights, or the  skills most desired by the job description.

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4 Executive Assistant Cover Letter Examples and Writing Tips

Writing your executive assistant cover letter will be easy when you know what structure to follow and have access to sample cover letters.

As an Executive Assistant, you have written letters on behalf of your boss- CEO, director, C level executives most of the time.

Isn’t reading a cover letter the best way to find out if you are the person to match the boss’s tone?

By making it easy for the recruiter or your future boss to decide if they should meet you, you increase your chance of being called in for an interview.

Is it not your job anyway?

So, do it since that first contact and write a cover letter to help them understand who they are about to meet.

It might still be overwhelming, so here are some samples to take inspiration from and write your cover letter.

Long Executive Assistant for Cover Letter Example

Dear Mathew,

My name is Jacqueline Doe and I’m glad for the opportunity to apply for the Executive Assistant job at 88Rising. Not only have I accumulated over four years of experience in administrative support, but I am also a huge fan of the artists under your management. When I saw that 88Rising was looking for an Executive Assistant, I jumped to apply because of the invaluable opportunity to work in an innovative environment, where I’m sure to develop as a professional.

At Waxpax Inc, I handled tasks as diverse as managing partner agendas to coordinating communication between the executive, partners, and employees. While at the company, I became the trusted right-hand woman to the executive and protect company interests by upholding confidentiality standards and making tough decisions when the executive was indisposed. The tasks assigned to me required quick reaction and turnaround time, innate problem-solving skills, and strong organizational skills.

Furthermore, while at Green Leaf Financial, I was an indispensable member of the team. I planned the company’s travel calendar, cutting back travel expenses by 14%. I also managed the appointment calendar, wrote confidential correspondence, filed expense reports, and organized company parties to boost morale. All of these were important duties that display my money-savvy know-how, attention to detail, and people skills.

After working in more traditional industries, I’m stoked to cut my teeth in the new media field. I’m sure that under my care, I would make operations run more smoothly while assisting the executive in ways that allow him to focus more in artistic direction, rather than mundane administrative responsibilities. If you would like to discuss the possibility of me joining 88Rising, please do not hesitate to contact me at 2334234332 or by email [email protected] .

Thank you for your consideration and I look forward to meeting you soon.

Best Regards, Jacqueline Doe

Executive Assistant at Cover Letter Example (EA at a Bank)

Dear Mr. Andreson,

I’m pleased to submit my job application for the position of Executive Assistant at Ace Banking Solutions, as advertised in the Daily Times of 4th September. With my Associate’s Degree in Office Administration and over two years of hands-on experience in clerical secretarial capacities, I’m positive that my expertise and skills will be beneficial for Ace Banking Solutions.

According to the requirements stated in your job description, you need an enthusiastic team player with the exceptional capability of managing the routine clerical work of your office. Through my work at City Lake Foundation, I applied and improved my secretarial abilities that I initially developed during my education. I’m highly skilled in organizing meetings, distributing agendas, taking minutes of meetings and sending them to appropriate attendees on any given software or without them. Moreover, I’m able to administer a range of executive support tasks in a team environment. I possess advanced knowledge of Microsoft Office Suite, Outlook and MS Access.

By virtue of my education, skills, and experience, I’m sure that I’ll be a perfect addition to your team. I look forward to discussing my eligibility for this role with you. I’ll call you after 6 days to see if you have received my application and have any further questions before setting up an appointment for me. Meanwhile, I can be reached at 8787767665 or [email protected] .

Thank you for taking the time to consider my application.

Sincerely, Anna Brown

IT Executive Assistant Cover Letter Example

Dear Steve,

I’m applying for the Executive Assistant position at the Future Tech because I believe I have the experience, organizational skills, and strong stakeholder relationships needed to succeed in the role.

I have four years’ experience in the IT sector, where I have worked with some of the industry’s most influential leaders. In each role, I have helped executives streamline their communication, supported them in preparation and execution of reports, and played a major role in the organization of numerous meetings, presentations, and travel.

In my current role at Info World, I work with the CEO to:

• Book ~5 high-level meetings each week, often with stakeholders overseas living in challenging time zones
• Facilitate all domestic bookings for five members of the executive team and any visiting board members
• Organize and collate information for executive meetings
• Run monthly summary reports on meetings and strategy progress

I have been formally trained and undertaken self-learning for several useful scheduling and office management tools like ScheduleMe, Tasker, and TeachTraining. In several roles, I have helped executives and their teams successfully adopt and roll out these tools for wider organizational use.

I am meticulous about the organization and keep records of all processes and interactions to ensure I am always transparent and accountable. I am efficient, vigilant, and approachable, and am always striving for more innovative ways of doing my job and contributing to overall company efficiencies.

I appreciate the time taken to view my application. Please do not hesitate to contact me should you have any questions or need more information.

Sincerely, Zach Simons

Executive Assistant Cover Letter Example (Manufacturing Unit)

Dear Tracy,

I’m applying for the post of Executive Assistant published in Times Daily on 7th November. My previous secretarial experience working with the CEO of a tablet manufacturing unit should be very compatible with your duties as mentioned in the job description.

I have 2 years of experience organizing the day-to-day activities of our CEO and his 5 senior-level executives including their calls and traveling schedules. My main duties were:

• Keeping track of CEO’s schedule- this was heavy on travel arrangements, multiple visa applications, travel-stay and food, planning, communicating and organizing meetings on his visits, recording meetings and preparing meeting essentials and minutes of meetings
• Office correspondence- taking phone calls on the CEO’s behalf, passing on important messages and keeping a record of unimportant calls that came through, responding to him emails and organizing mails, preparing his presentations and proofreading all materials that he wrote before sending them
• Miscellaneous- Anything else that came up periodically or one time occurrences related to project or personal to the CEO. Disseminating his orders to various department heads and rescheduling his calendar based on upcoming new events or his personal plans

I made sure to book all meetings at least 48hrs in advance to give him space and time to change his plans and rebook meetings with partners and clients. I also briefed him on other important events in the office that he could not attend, I briefed the presentations to him when he had no time to look at them before his meetings.

All in all, I loved to help organize everything to perfection and see that no work that needed his attention was ever strayed helping the organization achieve its goals and stay focused on the vision of the company.

I would appreciate a chance to meet you personally and get to know your priorities provide you with all value I can add to help you pursue them.

I’ll follow-up on this mail after 3 days to see if you had a chance to go through my application and book an appointment for our meeting.

Sincerely, Maria Gracia

Copyright © 2024 Workstory Inc.

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5 Executive Assistant Cover Letter Examples for 2024

• Executive Assistant (EA) Cover Letter
• Executive Administrative Operations Assistant
• Creative EA
• Write Your EA Cover Letter

You’re a seasoned pro at streamlining daily business operations, enabling executives to navigate their schedules effortlessly. You craft detailed calendars, answer phone calls with unparalleled professionalism, and compose correspondence with meticulous attention to detail—all in a day’s work. 

Now it’s time to create a cover letter that complements your executive assistant resume and helps you stand out so you can add interviews to your calendar. 

While you’re great at creating correspondence, everyone can use a helping hand during the highly competitive hiring process. Use our executive assistant cover letter examples and cover letter generator to give you the edge and help land that dream job.

Executive Assistant Cover Letter Example

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Block Format

Copy this text for your Executive Assistant cover letter!

123 Fictional Avenue San Diego, CA 76208 (123) 456-7890

June 15, 2023

Matias Perez Qualcomm 123 Fictional Lane San Diego, CA 76208

Dear Mr. Perez:

I am thrilled to apply for the executive assistant position at Qualcomm, a company whose dedication to fostering connections across the globe resonates with my aspiration as an executive assistant to facilitate seamless communication and collaboration within an organization.

In my previous role as an administrative assistant at Intuit, I was instrumental in coordinating and executing over 30 corporate events, including seminars, conferences, and team-building retreats. My efficient use of Microsoft Office tools contributed to a 24% increase in event attendance and a 96% satisfaction rate among participants.

I also developed a strong familiarity with web conferencing tools like GoToMeeting, which proved invaluable during the shift to remote work. I streamlined virtual meetings for the senior management, improving scheduling efficiency by 42%.

Likewise, my ability to blend administrative competence with exceptional communication and organizational skills enables me to significantly impact corporate collaboration and efficiency.

I’m enthusiastic about the potential to be a part of Qualcomm’s respected team and to contribute to its continued success. I would welcome the chance to discuss how my skills and experiences align with your goals.

Isabella Rossi

Enclosures: Resume Academic Transcripts 2 letters of recommendation

Why this cover letter works

• Directly respond to the company’s needs in their job description. Do they mention remote work or web conferencing tools, such as GoToMeeting?
• Let the job posting be the roadmap for what you cite and discuss in your cover letter. While you may not have every single skill or requirement they list, spend the page space you do have on the things you’re comfortable and confident in answering.

Level up your cover letter game

Relax! We’ll do the heavy lifting to write your cover letter in seconds.

Executive Administrative Operations Assistant Cover Letter Example

Copy this text for your Executive Administrative Operations Assistant cover letter!

123 Fictional Avenue Las Vegas, NV 89101 (123) 456-7890

December 12, 2023

Amelia Martin MGM Resorts International 123 Fictional Lane Las Vegas, NV 89101

Dear Ms. Martin:

Thriving at the heart of intricate data-driven challenges and producing actionable strategies make me uniquely positioned to drive MGM Resorts International’s operational efficiency. With four years in dynamic administrative roles under my belt, the nuances of handling data and information systems and fostering effective team collaboration are second nature to me.

In my most recent tenure at Zappos, I excelled in database management, improving the processing speed of our data systems by 33%, hence increasing productivity. Coupled with my focus on document management systems, I improved workflow by converting a traditional paperwork system to a digital one. In collaboration with our in-house IT team, I strengthened security and data protection protocols, fostering an 8% yearly reduction in security incidents.

Earlier in my career at Stations Casinos as a database coordinator, I played a significant role in integrating Salesforce as our primary CRM tool. Tasked with training a team of six to manage this platform, we managed to maintain a notably low error rate of under 0.1%. My skills for effective report generation led to faster data retrieval from 1,400+ client records, improving overall access speed by 19%. Reflecting on my experience as an operations assistant at Shift4, my security and data protection prowess enabled me to implement sturdier security frameworks that reduced data breaches by 28%.

MGM Resorts International’s dedication to creating a harmonious and balanced work environment aligns perfectly with my professional ethos. Effectively determining organizational needs has always been linked to my ability to connect and communicate with my colleagues. This connection-centric approach ensures a mutual understanding of our team’s objectives and paves the way for synergistic endeavors.

My enthusiasm about taking on this role is fueled by my comprehensive expertise in various relevant competencies, including database management, document management systems, and report generation. I look forward to the opportunity for a detailed discussion on how these skills, coupled with my proven ability to safeguard sensitive information, can amplify MGM’s administrative operations. Thank you for considering my application.

Hugo Fernandes

• How, though? Mention the hiring manager’s name, demonstrate some knowledge of the company, use keywords in the job ad (cue, database management), and include a tailored objective for the role.

Creative Executive Assistant Cover Letter Example

Copy this text for your Creative Executive Assistant cover letter!

123 Fictional Avenue Denver, CO 80201 (123) 456-7890

Samuel Hall Denver Art Museum 123 Fictional Lane Denver, CO 80201

Dear Mr. Hall:

Empowered by the magnetic fusion of creativity and digital technologies, I’m eager to channel my creative chops into Denver Art Museum’s ambitious vision. Born amidst the technological revolution, I’ve cultivated a strong rapport with digital mediums, proving my capabilities in graphic design, video editing, social media management, and more.

At FullContact, I took the role of graphic designer and made it my own, designing eye-catching visual content that boosted our website traffic by 44%. I effectively utilized tools like Adobe Photoshop and Illustrator to create designs that captured our brand’s ethos. While working in this fast-paced environment, I led a project that optimized email marketing campaigns, resulting in a swell in newsletter subscriptions by 31%.

Previously, as a social media coordinator at Voca Films, my well-crafted content plans helped increase our social media following by 39%. I wore many hats, from managing Facebook, Instagram, and Twitter to editing video content for the same. Editing footage using Final Cut Pro, I created engaging content that drove user engagement and conversion rates.

My experience further takes me back to The Brandsmen, where I started as a creative assistant. I learned the ropes of effective branding and garnished basic skills like photo editing and content scheduling. This opportunity taught me the value of having an organized system that effectively manages a large workload.

Thrilled at the prospect of becoming a part of the Denver Art Museum’s transformative journey, I’m eager to bring my creative expertise and technological acumen to play. Bringing vibrant visuals to life and curating compelling content that engages and educates, all while driving the museum’s mission, is the precise endeavor I’ve been seeking. Looking forward to further exploring this opportunity with you. Thank you for your time and consideration.

• Professional experiences structured in reverse chronological order serve a twofold purpose in a creative executive assistant cover letter: they paint a vivid image of your upward mobility and subtly mirror your dedication to professional development.

Senior Executive Assistant Cover Letter Example

Copy this text for your Senior Executive Assistant cover letter!

123 Fictional Avenue Austin, TX 76208 (123) 456-7890

Emily Wilson Dell Technologies 123 Fictional Lane Austin, TX 76208

Dear Ms. Wilson:

I am thrilled to express my interest in the senior executive assistant position at Dell Technologies, a company I admire for its relentless innovation and commitment to excellence. The experience I bring to the table makes me an ideal candidate to contribute positively to the executive team’s productivity.

In my most recent role as an executive assistant at Cisco Systems, I managed the calendars of six senior executives using Microsoft Outlook. My effective scheduling reduced double bookings by 91% and saved the executives an average of 10 hours per week, allowing them to focus on strategic priorities.

Likewise, my prowess in travel planning using Concur ensured the seamless organization of over 150 executive trips annually, contributing to a 22% reduction in travel-related issues.

Dell Technologies’ focus on driving human progress through technology aligns with my passion for optimizing administrative processes to fuel organizational growth. With a keen eye for detail and unmatched organizational skills, I believe I can be the linchpin that ensures the smooth operation of the executive team. My ability to anticipate needs and solve problems proactively has consistently resulted in enhanced executive performance and streamlined operations.

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. I thank you for considering my application, and I’m eager to discuss this opportunity in more detail.

Henrik Berg

• This is a good time to talk about managing executive calendars and reducing double booking to speak directly to the job-specific skills needed in the role. Most likely, the job ad will also reference specific tools, such as Microsoft Outlook and Concur, which you can discuss to further emphasize your fit.
• Try to balance your presentation of hard skills with a clear understanding of the company’s vision for an on-point cover letter that’s sure to get your application to the top of the stack.

Executive Assistant to CEO Cover Letter Example

Copy this text for your Executive Assistant to CEO cover letter!

123 Fictional Avenue Miami, FL 76208 (123) 456-7890

Mohammed Al-Malik Royal Caribbean Group 123 Fictional Lane Miami, FL 76208

Dear Mr. Al-Malik:

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO.

In my tenure as executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects.

By harnessing tools such as Microsoft Excel and Tableau, I was able to drive the analysis of travel trends and customer feedback data as well. These insights were invaluable in guiding the executive team to make data-driven strategic decisions, resulting in a 22% improvement in customer satisfaction scores.

In the same way that Royal Caribbean Group is dedicated to crafting memorable journeys, I am devoted to being the crucial support that allows executives to seamlessly navigate the intricacies of their roles.

I am truly eager about the possibility of extending my executive support to Royal Caribbean Group and am confident that my experience and expertise will be an undisputed asset. I look forward to potentially aiding the CEO in guiding the company into its next phase of success.

Maxim Kozlov

• If you’ve been a long-time proud supporter or consumer of the company’s products or services, don’t be afraid to leverage those kind of details. This is the kind of narrative that draws a strong connection between services and the company’s purpose, which highlights a deep understanding of the company’s values.

Related cover letter examples

• Administrative assistant
• Operations manager
• Human resources
• Customer service
• Business analyst

How to Format an Executive Assistant Cover Letter

When sending emails to clients, you understand the importance of making each one sound specific and genuine by connecting to their needs. You should use the same mindset when writing your cover letter . 

Every company and executive has slightly different needs, so you should tailor your cover letter to each job accordingly. For instance, one executive may do a lot of traveling, so they’ll need help with itineraries, while another executive will want you to focus on answering calls and emails.

Executive assistant cover letter greeting and introduction

When contacting clients, you know it’s a good idea to research beforehand so that you can address them by name and relate to their needs. The same applies here; find the company’s mission statement and the name of the hiring manager. It’s a great way to lead off the greeting and intro of your cover letter. If all else fails and you can’t find their name, lead with “Dear [company name] hiring staff.”

The opening paragraph should also be relevant to each company. You could reference a couple of top skills they’re seeking, like Google Calendar or Trello, and try to connect to the company’s mission. 

What you don’t want to do is come off too casual, use slang terms, or not relate to the needs of the executive position at all, like the opener below. 

Yikes, not a great start!

I saw your job posting on Indeed and thought I’d apply for the position. I haven’t worked as an executive assistant before, but I have some relevant experience, so I’m sure I’ll be a good fit for the role.

A better start would be what the opening below does. It immediately shows a connection to the company by explaining how they’ve been a guest on the cruise lines and their admiration for Royal Caribbean’s innovations in the travel industry. It truly feels like this applicant is passionate about the executive assistant position.

Highly-relevant opener for the win!

Dear Mr. Al-Malik,

As an experienced executive assistant with a commendable track record spanning seven years, I’m inspired by the opportunity to contribute my skills and expertise to the Royal Caribbean Group. Besides being a returning guest on your cruise lines for the last eight years, I have always admired your company’s exceptional innovation in the travel industry, and it would be my pleasure to leverage my proficiencies in serving as your executive assistant to the CEO. 

Executive assistant cover letter body

If you give an executive a brief before a meeting, you’d want to provide concise data about what they should know. 

You can do the same in your cover letter by briefly reviewing some of your primary achievements related to how you’ll succeed in the position. For instance, using TripIt Itinerary Planning to schedule travel plans 56% more efficiently will stand out for an executive that travels a lot. 

Everything should be tailored and relate to the company’s needs to continue showing your connection and passion for the job, just like the example below that cites the use of Google Workspace and other software related to the position’s requirements. 

A relevant body paragraph that makes an impact

In my tenure as an executive assistant at Ryder System, Inc., I managed the CEO’s calendar via Microsoft Outlook, adeptly coordinating over 500 appointments annually to ensure a smooth and efficient schedule. My proficiency in Microsoft Office Suite and Google Workspace was instrumental in enhancing communication and delivering time-sensitive projects. 

Executive assistant cover letter closing

If you outlined an executive’s daily schedule, you would likely want to summarize the main points to ensure they have all the information they need. 

The closing paragraph of your cover letter acts in a similar way to summarize the primary skills you presented, like managing Outlook Calendars and phone etiquette.

It’s also a good idea to say thank you and use a light call to action, just like you would do with a customer you want to hear back from when you email them. 

What you don’t want to do is be overly informal or disrespectful. 

This won’t land an interview!

Can’t wait to hear from you. I think I’m a good match for the position.

If you want to hire me, let me know ASAP.

Instead, show your passion for the role and how your skills will help the company achieve its goals, as in the example below. 

Demonstrate your enthusiasm and reiterate your abilities for a memorable conclusion!

By leveraging my administrative skills, I can maximize executive productivity and efficiency and support Dell Technologies’ vision. Thank you for considering my application, and I’m eager to discuss this opportunity in more detail. 

Even if you haven’t worked at the executive level, you can still use previous administrative assisting experiences or careers with translatable skills in your cover letter. For instance, if the position requires answering client calls, you can explain how your customer service skills from a previous admin job will help you be successful. 

Usually, executive positions will look for applicants to be more formal. However, you should still review the job description and try to match its tone. It’s the same way you’d try to match a client’s tone when responding to their email to better relate to their needs. 

You should limit your cover letter to one page. Executive roles involve working in fast-paced environments. Keep your cover letter concise and relevant to the requirements of the position to avoid losing a hiring manager’s attention. 

Executive Assistant Cover Letter Examples & Writing Tips

Use these Executive Assistant cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table of Contents

• Executive Assistant Cover Letter Example 1
• Executive Assistant Cover Letter Example 2

Executive Assistant Cover Letter Writing Tips

Executive assistants handle a wide range of tasks for their bosses. They might help schedule meetings, answer phones, manage calendars, create reports, and write correspondence.

When you’re applying for an executive assistant position , a strong cover letter is your first step toward getting noticed.

Read through these examples and tips to learn how to write an executive assistant cover letter that will make hiring managers sit up and take notice.

Executive Assistant Cover Letter Example 1

I read with great interest your posting for the Executive Assistant position. I believe my career experiences and skills make me uniquely qualified for this opportunity.

I bring extensive experience in C-level administrative support, as well as entrepreneurial experience in handling all aspects of office management. In the role of Executive Assistant at my previous jobs, I wore many hats – serving as a personal manager, executive administrative assistant, travel planner, staff liaison, client relationship builder and public relations coordinator, in a fast-paced, exciting environment. I was part of a great team and the company experienced tremendous growth and success. The CEO I worked for has since sold the business and retired. For the past several years, I have also been responsible for the marketing, communications and brand management at Backstrom Licensing International, a cartoon licensing company. I founded the company with a friend, and I manage all aspects of the business, from office management, writing content and managing the company website, to brand development, as well as serving as the Art and Licensing Director.

Due to the current economic conditions, my Backstrom business now is actually more of an entrepreneurial hobby, so I added another experience to my resume a little over three years ago. I am a Property Manager for the Lock Up Self Storage in Syracuse, NY, a premier self-storage facility. I co-manage all aspects of the facility – sales and business development, customer relations, accounts receivable, office and property management and much more. I consistently score in the highest categories of customer metrics and have won numerous awards for performance and customer satisfaction. I’m proud of my accomplishments there, but I’m ready for more professional challenges and exciting opportunities.

As you can see, I bring extensive experience in C-level support, office management and a strong entrepreneurial background to contribute to the success of your company. Attached please find my resume for your review. I would appreciate the opportunity to meet you in person to introduce myself and discuss this opportunity. Thank you for your consideration.

Executive Assistant Cover Letter Example 2

Your recent posting for an Executive Assistant indicated requirements that closely match my background and expertise. I have attached my resume to provide a summary of my qualifications for your review. Throughout my career, I have maintained the highest performance standards within a diverse range of administrative functions, including being the “face to the public” and leading a team focused on improving company operations. Further qualifications include:

• Strong background in all aspects of office management, from scheduling meetings and coordinating travel to overseeing budget and accounting functions.
• Demonstrated capacity to develop and maintain comprehensive administrative processes that improve the efficiency of day-to-day operations.
• Knowledge of computer operations including all Microsoft Office applications, proprietary software systems and Internet research.

With excellent organizational and communication skills, an outstanding work ethic, and the ability to work well in both team-oriented and self-directed environments, I am positioned to exceed your expectations. I welcome an opportunity to meet with you to discuss my qualifications and candidacy in further detail. Thank you for your time and consideration.

Highlight your unique qualities

Executive assistants are in demand because they offer their employers several benefits. A strong cover letter can help you show hiring managers how you’ll be a valuable asset to them for these reasons.

Highlight your exceptional communication skills and organizational abilities, as well as your proficiency with technology and operations management. Show examples of how you’ve excelled at these at previous jobs or internships. Talk about the value each brings to an organization. For example, mention that excellent communication skills allow executive assistants to get more done in less time; that proficiency with technology helps streamline daily tasks; and that operation management increases efficiency within any company.

Use the “STAR” method

When writing a cover letter for an executive assistant position, use the STAR method when writing your introduction. The “STAR” method stands for situation, task, action, and result. By identifying a specific example of how you were able to solve a problem or complete tasks on behalf of an executive you can give hiring managers further insight into how you would contribute to their company if hired.

Show that you can handle high-pressure situations

Executive assistants are responsible for managing the day-to-day operations of their executive’s schedule. In addition to a diverse set of responsibilities, it’s important for executive assistants to be able to maintain composure and remain productive in stressful situations. Therefore, hiring managers will look for signs that you can perform effectively under pressure on your cover letter and resume.

Proofread your cover letter

Executive assistants are required to work quickly and efficiently with minimal errors. Therefore, hiring managers will be testing your level of performance by reviewing the quality of your cover letter. If they notice any grammatical or spelling errors, you’ll likely be passed over for another candidate.

Proofread your cover letter as best you can before submitting it to hiring managers. Have a trusted friend who’s a strong writer read over it as well. If you find yourself struggling with proofreading in general, join an in-person workshop or consult a professional proofreader for help.

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Resume Worded   |  Career Strategy

14 entry-level executive assistant cover letters.

Approved by real hiring managers, these Entry-Level Executive Assistant cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Entry-Level Executive Assistant
• Senior Executive Assistant
• Administrative Assistant
• Executive Support Specialist
• Executive Assistant Intern
• Office Coordinator
• Alternative introductions for your cover letter
• Entry-Level Executive Assistant resume examples

Entry-Level Executive Assistant Cover Letter Example

Why this cover letter works in 2024, highlighting relevant experience.

This cover letter does a great job of highlighting relevant experience from a past internship, specifically mentioning the results achieved and how those skills would translate to the new role. Always try to showcase your accomplishments and connect them to the job you're applying for.

Emphasizing Transferable Skills

By emphasizing transferable skills, such as collaboration and communication, the cover letter effectively demonstrates how the candidate can excel in the Executive Assistant role at a new company. Make sure to connect your skills to the specific role and company you're applying to.

Showing Genuine Excitement

This sentence shows genuine excitement about the opportunity to work at Google and contribute to their mission. Remember to express your passion and enthusiasm for both the company and the role, as it demonstrates that you care about this specific position.

Concise and Effective Closing

The closing paragraph is short, sweet, and to the point. It expresses gratitude for the consideration and eagerness to continue the conversation, which leaves a positive impression on the hiring manager. Always end your cover letter on a positive and forward-looking note.

Showcasing Skills in Action

By diving straight into how you applied your organization and multitasking skills at Resume Worded, you're showing me that you're not just listing buzzwords. You're making it tangible and demonstrating your skills in a real-world setting. You're also giving a clear picture of the kind of tasks you handled, which makes it easier to visualize you in the role you're applying for.

Quantify Achievements to Show Impact

When you share specific numbers in your accomplishments, like reducing missed appointments by 40%, you're showing the tangible impact you had in your previous role. This not only illustrates your competence but also gives a recruiter a sense of what you could bring to their company. This is especially important for an Executive Assistant role, where efficiency is key.

Highlighting Initiative and Results

In mentioning that you led a project which boosted productivity by 25%, you showcase your ability to take initiative and produce results. For an Entry-Level Executive Assistant role, this kind of proactive attitude and results-driven approach is very attractive to employers.

Show enthusiasm for the executive assistant role

Expressing excitement about the job and the company shows you're not just looking for any job but specifically want this one. It makes your application feel more personal.

Research the company

Talking about a recent event you attended not only shows your interest but also that you're keen to understand and engage with the company's work and culture.

Detail your relevant experience

Describing your skills with specific examples, like managing logistics for business trips, demonstrates you have practical experience that can be applied to the new role.

Highlight your proactive skills

Emphasizing your forward-thinking approach and attention to detail reassures the hiring manager that you're capable of handling responsibilities without constant oversight.

Express gratitude

A simple thank you note at the end of your cover letter can leave a positive impression, showing your appreciation for the reader's time.

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Express enthusiasm for the role

Starting your cover letter with excitement about the opportunity sets a positive tone and shows your genuine interest in the role and company.

Detail your organization and leadership skills

Describing your skills developed through academic and extracurricular activities provides solid examples of your capabilities, even if you're new to the workforce.

Share internship experiences

Talking about your internship experience, especially how it taught you to anticipate needs and manage priorities, shows you've gained practical skills relevant to the role.

Show your alignment with the company's mission

Explaining what excites you about the company's mission shows that your values align with theirs, which is key for a successful long-term fit.

End with a call to action

Closing by inviting further discussion about how your skills and experiences align with the company's needs shows initiative and a readiness to contribute to the team.

Connect with the company’s values

State why a company’s culture and values matter to you. This helps me see you're not just looking for any job, but you're interested in being part of our specific team.

Show your organizational skills

Telling me about your role in organizing events and supporting teams gives a clear picture of your ability to manage responsibilities effectively.

Demonstrate proactivity in your role

By mentioning how you anticipated needs and managed projects, you're showing that you can take initiative and ensure smooth operations, which is crucial for an executive assistant.

Highlight your commitment to growth

Expressing eagerness to learn and develop within the company shows me that you’re looking to build a career here, not just fill a position.

Be gracious in your closing

Thanking the reader for considering your application is polite and shows good professional etiquette, leaving a positive impression.

Senior Executive Assistant Cover Letter Example

Quantifying impact.

The fact that you've quantified the effect of your work on team productivity is a major plus. It's one thing to say you're diligent, but it's another to show how that diligence led to a 20% productivity increase. This tells me that you understand the importance of your role and its impact on overall team performance.

Show Enthusiasm for Impactful Work

Expressing excitement about the potential to contribute to projects with a large-scale impact shows that you're driven by meaningful work. This not only aligns with the ambitious nature of Google but also indicates that you are motivated by the company's mission and values.

Express Eagerness to Bring Unique Skills

Stating your excitement to bring your unique blend of skills to a team shows that you're not just looking for any job, but you're interested specifically in what you can contribute to Google. This enthusiasm and clear intention can help you resonate with the hiring team.

Show Gratitude and Initiative

Thanking the hiring team for considering your application shows humility and good manners. Additionally, expressing your interest in discussing your potential contributions to Google's success shows that you're keen and ready to take the next steps.

Administrative Assistant Cover Letter Example

Connect your degree to the administrative assistant position.

Linking your academic background directly to the job shows you have the foundation and enthusiasm necessary for the role.

Showcase multitasking skills

Demonstrating your ability to manage multiple tasks effectively indicates you're well-suited for the dynamic nature of an administrative assistant's responsibilities.

Emphasize adaptability and communication

Stressing these skills suggests you can handle the challenges of a fast-paced work environment while maintaining positive interactions with colleagues and clients.

Thank the reader for their time

This courteous gesture helps to end your cover letter on a positive note, acknowledging the effort taken to consider your application.

Invite further discussion

Encouraging a follow-up conversation shows your eagerness to discuss how you can contribute to the company, making your application more memorable.

Show your alignment with the company’s needs

It's important to directly connect your skills to what the company is looking for. Mentioning your passion for organization and detail right away tells me you’ve done your homework and understand what we need.

Highlight your multitasking abilities

Being able to manage several tasks efficiently is crucial for an administrative assistant. Sharing a specific improvement you've made, like enhancing a filing system, shows you can bring real changes to our workplace.

Demonstrate your adaptability and initiative

Sharing examples where you've had to adapt or take initiative, especially in a support role, helps me see you're not just skilled but also a problem solver and a team player.

Explaining why you are drawn to the company’s commitment to innovation tells me you're not just looking for any job but are interested in a place where your personal values align with the company’s culture.

Express your enthusiasm to contribute

Making it clear that you're excited to bring your skills to the team and help achieve the company's goals shows you're motivated and ready to be a part of our success.

Express alignment with company culture

Identifying with our commitment to service and a positive workplace shows you’ve done your research and are genuinely interested in joining our team.

Quantify your achievements

When you provide specific examples of how you improved efficiency and saved costs, it gives me tangible evidence of your capability and impact.

Share your admiration for the company’s values

Mentioning your respect for our integrity and excellence helps me see that your personal values align with ours, suggesting a good cultural fit.

Appreciate the opportunity

Acknowledging the time taken to review your application demonstrates professionalism and respect for the recruitment process.

Show enthusiasm for joining the team

Conveying excitement about the prospect of contributing to our team lets me know that you’re motivated and looking forward to making a difference in our company.

Executive Support Specialist Cover Letter Example

Show your admiration for the company's culture.

Explaining why you are drawn to the company's culture and values shows you have done your research and understand what makes them unique. This can make your application stand out.

Highlight your executive support experience

Talking about your current role and how you've supported executives successfully showcases your relevant experience. It gives a clear picture of what you can bring to the table.

Demonstrate your ability to handle pressure

Describing how you manage tasks and stay calm under pressure reveals your problem-solving skills and resilience, which are critical in high-stakes roles.

Express gratitude in your closing

A simple thank you can go a long way. It shows your professionalism and appreciation for the reader's time.

State your eagerness to contribute

Mentioning your desire to support the company's mission demonstrates your commitment and passion for the role, making your application more compelling.

Executive Assistant Intern Cover Letter Example

State your interest clearly.

Starting with a clear statement of interest for the executive assistant intern position sets a strong tone for your cover letter. It tells me you're focused and know exactly what you're applying for.

Showcase relevant experience

Mentioning your experience with calendar management, meeting coordination, and stakeholder communication gives me a solid understanding of your capability to handle the responsibilities of an executive assistant intern.

Emphasize key executive assistant skills

Talking about your ability to anticipate needs, remain calm under pressure, and think on your feet is great. These are critical skills for an executive assistant, and demonstrating you have them through past experiences is very convincing.

Share your admiration for the company

Explaining why you're excited about the opportunity to intern at the company, based on its reputation and commitment to clients, shows me you have a genuine interest in our work and culture.

Ending your cover letter by expressing your enthusiasm for a discussion about how your experience aligns with the company’s needs is a proactive and polite way to signal your eagerness to move forward in the hiring process.

Office Coordinator Cover Letter Example

Show your passion for the office coordinator industry.

Expressing genuine interest in the field and admiration for the company shows you're not just looking for any job, but you are dedicated to this specific role and industry.

Highlight your achievements in past office roles

Detailing a specific accomplishment, like improving a system to save costs, proves you can bring valuable changes and efficiency to the office coordinator position.

Express excitement for the team environment

Showing enthusiasm about working with skilled professionals indicates you value teamwork and look forward to contributing to collective success, an important aspect for an office coordinator.

Be polite in your closing statements

A polite thank you note demonstrates your good manners and respect for the reader's time, leaving a positive impression.

Invite further discussion proactively

Ending your cover letter by expressing a desire to discuss your contribution in more detail shows initiative and eagerness to engage further with the team.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

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Thank you for the checklist! I realized I was making so many mistakes on my resume that I've now fixed. I'm much more confident in my resume now.