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How to Write a Job Application Letter (With Examples)

What Is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include, and keep in mind that space is limited.

Remember, this letter is making a case for your candidacy for the position. But you should do more than just regurgitate your resume. Instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job listing . Next, match your qualifications with the employer's wants and needs.

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes and have a sense of what you want to highlight in your letter, you're ready to start writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) and font size to style and letter spacing . Keep these general guidelines in mind, but always stick to any explicit instructions in the job listing or application portal.

Length: A letter of application should be no more than one page long. Three to four paragraphs are typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use 1-inch margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What to Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick overview of the main sections included in a job application letter:

Heading: A job application letter should begin with both your and the employer's contact information (name, address, phone number, email), followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name or are unsure of a contact's gender.

Body of the letter: Think of this section as having three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered information about what the employer was seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email or letter with a polite close, such as "Best," or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your handwritten signature, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a template to create your own personalized letters. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting explicitly says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, taking note of any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2024

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design and timesheet coding, and I perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and job types.

CareerOneStop. " How Do I Write a Cover Letter? "

University of Maryland Global Campus. " Cover Letters ."

4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building). 

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

1. The traditional cover letter example

2. the impact cover letter example, 3. the writing sample cover letter example, 4. the career change cover letter example, bonus cover letter examples, a few more cover letter tips, why bother with a cover letter at all.

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. 

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

• You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
• You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

• Draft routine legal documents for review and use by attorneys
• Coordinate and organize materials and presentations for legal proceedings
• Research legal and related issues and report findings and conclusions to team
• Provide overall legal administrative support to the legal team
• Maintain calendars and ensure timely filings

Requirements

• Bachelor’s degree or equivalent of relevant education and work experience
• Strong communication skills (oral and written)
• Strong organizational , multitasking, and prioritization skills
• Proficiency with Microsoft Office Suite and LexisNexis
• Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

• You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
• You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
• You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

• Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
• Improve campaign success through conversion optimization, A/B testing, and other experiments
• Collaborate with the design team to ensure brand guidelines are followed in emails
• Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
• 3+ years in email marketing
• Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
• Excellent communication skills (oral and written) and an eye for copyediting
• Strong interpersonal , relationship-building, and stakeholder management skills
• Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. 

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

• Writing or editing is a key component of the role you’re applying to.
• You want to show off your creativity.

Here’s part of a job description for a staff writer position:

• Pitch and write articles, reporting on timely issues and trends
• Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
• Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
• Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
• At least 2-3 years of experience creating content at a digital-first outlet
• Strong writing and reporting skills, and the ability to write clearly and quickly
• Familiarity working in a CMS and with analytics tools such as Google Analytics
• Deadline-driven, strategic thinker with a knack for crafting click-y headlines
• Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. 

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

• You want to highlight the transferable skills you have that relate to the job description.
• You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

• Develop new sales techniques and strategies to build pipeline and hit team goals
• Coordinate with other teams to increase lead-generation efforts
• Assist in the processing of new business, including contacting customers to finalize sales and service transactions
• 1-3 years of successful sales experience
• Strong communication skills
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to work independently to plan, set priorities, and effectively organize work
• Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

• At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
• At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
• I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. 

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

To further guide you, check out some more cover letter examples:

• Pain point cover letter example
• Internship cover letter example
• Recent graduate cover letter example
• (Another) career changer cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

Here are a few more tips to help the cover letter process:

Start with a “brain dump” 

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity 

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS 

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting 

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

• The company's name
• The hiring manager's name
• The job title
• Your contact information
• Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.

Sample Cover Letter for Any Job Application

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Get this free cover letter sample for any job in Word format now

This free sample cover letter for job applications is ready to download in Word format. A well-written cover letter introduces you to potential employers, providing a glimpse into your personality, skills, and qualifications. This template helps you do that and more. Download it now!

• File format:  Word (Microsoft)
• File size:  79 KB
• Ready-to-use:  fast, easy, and free

According to a recent survey, 83% of recruiters agree that a cover letter with your job application is crucial even today. This official document should not be viewed as an obligation , but rather as a chance to showcase your candidacy to the hiring team.

If you’ve never included a cover letter with your job applications, you should start doing it now.

Here’s a step-by-step guide to writing a persuasive cover letter for job application . Keep reading, as we’ve also included a job application cover letter template to make it easy for you to get started.

Cover Letter example for Job Application (Text Format)

Full Name Address Phone Number Email Address

Hiring Manager’s Full Name Job Title Company Name Company Address

To: Hiring Manager Full Name, Date

Dear Mr./Ms./Mx. Hiring Manager Last Name,

I am writing to express my sincere interest in the (Job Title) position at (Company Name), as posted on (platform where you found the job posting). Qualified with a Bachelor’s degree in (your field) and 6 years of hands-on experience, I am confident that I can positively contribute to your team and drive exceptional results.

In my previous role at (Previous Company), I successfully (mention a key achievement or responsibility relevant to the job you’re applying for).

Furthermore, my (X) years tenure at (Previous Company) has equipped me with a comprehensive understanding of (Industry/Field) best practices. Throughout this remarkable journey, I showcased my strategic thinking and the ability to deliver concrete results by leveraging strong analytical and problem-solving skills.

In terms of soft skills, my excellent communication and interpersonal abilities have fostered positive working relationships with colleagues and clients alike. My adaptability and resilience have been crucial in navigating complex projects and overcoming challenges, ensuring successful outcomes. Additionally, I am proficient in using (Software or tools), enhancing my efficiency and productivity.

I am excited about the opportunity to bring my skills and experience to (Company Name) and contribute to the continued success of your team. Thank you for considering my application. I look forward to the possibility of discussing further how my qualifications align with the needs of your organization.

Please feel free to contact me at (your phone number) or (your email address) to schedule a convenient time for an interview.

Sincerely, Leah Richards

6 Steps To Crafting a Winning Cover Letter for Job Application

Recruiters are busy individuals, so they appreciate cover letters that are clear , structured, and, of course, purposeful. To ensure your application doesn’t end up in the reject pile, follow the steps below to craft a winning cover letter for job application:

1. Research the job you are applying for

Before you begin your job application cover letter, research the company or industry you are applying to. Every job has different requirements; to get noticed by recruiters, it’s crucial to comply with those conditions .

Here are a few things you need to research before starting with your job application cover letter:

• Job requirements : Read the job description to understand what recruiters seek. Highlight the essential skills or qualities so you can later integrate them into your cover letter.
• Know the company you’re applying to : Skim through the firm’s website to learn about its long-term goals and culture. If the organization you’re applying to lacks social media handles, you can inquire about them with your friends or colleagues as well.
• Identify the hiring manager’s name : Addressing the recruiters by their full name indicates that you have invested time to find out who will read your cover letter. To discover the hiring manager’s name, you can refer to the job description, search the company on LinkedIn, or even explore the company’s website.

2. Outline sections of your cover letter for job application

Breaking down your cover letter into sections makes it easier for recruiters to follow . It minimizes confusion and lets them quickly locate key information, such as your qualifications, experiences, and goals.

A compelling cover letter for job application would typically contain several sections, including:

• Comprehensive header containing your and the employer’s contact information.
• Formal salutations or greetings.
• Catchy introductory paragraph.
• Middle body: containing qualifications, skills, and experiences.
• Closing paragraph: to thank the recruiter for their time.

3. Sell your abilities in your job application cover letter

When showcasing your skills in a cover letter, it’s crucial to go beyond mere statements and provide concrete evidence to demonstrate your abilities.

An effective approach is identifying the key skills mentioned in the job description. Additionally, select specific examples from your previous experiences that align with the identified accomplishments to strengthen your stance. You can draw on instances from your previous jobs, academic projects, or even extracurricular activities.

Moreover, if you aim to add credibility to your achievements, consider quantifying them . For instance, if you improved a process, mention the percentage of improvement.

Here’s an excellent example of how to utilize the above teachings in a job application cover letter:

“ In my previous role, I spearheaded weekly team meetings, improving communication flow and collaboration among team members. This resulted in a 20% increase in project efficiency, showcasing my ability to convey complex ideas in a clear and concise manner. “

4. Mention your hard and soft skills

Your skills are valuable assets that set you apart from other candidates . Incorporating your expertise into your cover letter clearly demonstrates how you can contribute to the company’s success.

A persuasive job application cover letter example will have the below essential technical skills:

• Proficiency in programming languages.
• Data analysis.
• Know-how of Microsoft Word Suite.
• Graphic Designing.

In addition to hard skills, your soft skills also play a significant role in conveying your effectiveness in the workplace to recruiters.

As you craft your job application cover letter, consider emphasizing the following soft skills:

• Ability to convey information clearly, both verbally and in writing.
• Open to collaborating with others to achieve common goals.
• Flexible and open to change in the working environment.
• Capability to identify challenges and develop practical solutions.

5. Prove your enthusiasm to the employers

Highlighting your accomplishments and skills is crucial for a job-winning cover letter . However, another critical element in establishing credibility is expressing enthusiasm to potential employers using impactful action words.

Clearly state why you are excited about the role. Is it the chance to work with a talented team or the alignment between your skills and the job requirements? Be specific .

Here’s an example to make it more clear:

“I am genuinely excited about the prospect of contributing my skills and passion to ABC Company. I am confident that my software development and my enthusiasm for driving innovative solutions make me an ideal fit for your team.”

Moreover, you can also mention specific achievements or projects of the company that inspire you. This demonstrates that you’ve researched and are genuinely interested in the organization.

For instance, you can add:

“ The innovative projects undertaken by ABC Company, particularly the groundbreaking development of the XYZ platform, resonate deeply with my career aspirations. “

6. Close your job application cover letter with the appropriate CTA

Ending your cover letter with a compelling Call to Action (CTA) is crucial in expressing your eagerness for further discussion. Consider the following steps when crafting the ending paragraph of your job application cover letter:

• Express gratitude : Start by thanking the recruiter for their time and consideration. A simple “ Thank you for your consideration ” is a polite way to express appreciation.
• Restate your interest : Remind the recruiters that you’re genuinely interested in the job by highlighting how your skills align with what they seek.
• Showcase eagerness to discuss things further : Clearly express your readiness to discuss your qualifications and skills by providing your contact information.

For instance, you can mention:

“I am eager to further discuss how my skills and experiences align with (Company Name)’s goals. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time for an interview.”

• Conclude with a formal sign-off : Finally, conclude your job application cover letter with a formal salutation such as “ Sincerely, ” followed by your full name.

Job Resume Template

Cover Letter for Job Application Key Takeaways

• Research the company you’re applying to before crafting your cover letter.
• Divide your cover letter into five sections: header, salutation, introductory and middle paragraph, and closing body.
• Instead of mentioning your abilities, sell them to the recruiters using compelling words .
• Constantly restate your enthusiasm for the role throughout your job application cover letter.
• Conclude your cover letter by thanking the hiring manager and providing your contact information for further discussions .

Free Resume Templates to Download in Word

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Office Staff Cover Letter Samples & Examples That Worked in 2024

If you're eyeing an office staff role, a well-crafted resume won't be enough — you need a show-stopping cover letter that showcases your unique professional strengths and the unmatched value you bring to the table. Let's craft that winning combination together!

You've landed at the right place if you're seeking practical tips, real-life examples, and efficient templates that save your precious time, while ensuring you stand head and shoulders above the competition.

Keep reading and learn how to:

• Explore office staff cover letter examples
• Format your cover letter neatly
• Craft an effective office staff cover letter header & headline
• Create a personalized greeting on your office staff cover letter
• Write a compelling office staff cover letter introduction
• Showcase your professional value on your office staff cover letter
• Make your cover letter stand out with powerful action words
• End your office staff cover letter with a well-written closing statement
• Avoid common mistakes in an office staff cover letter
• Pair your cover letter with an effective resume
• Access the average salary and job outlook information for office staff
• Find the best job search resources for office staff

Still looking for a job? These 100+ resources will tell you everything you need to get hired fast.

Back office assistant cover letter sample

Why does this office assistant cover letter sample work?

• Quantifiable achievements: The candidate has detailed her accomplishments in measurable terms such as decreasing the costs by 24%. This gives a tangible sense of her contribution to her previous employer.
• Relevant credentials and skills: Veronika has aptly pointed out her certification, degree, and experience with necessary software, establishing her qualifications for this role.

What could be improved in this cover letter sample?

• Weak opening:  The introduction doesn't immediately showcase the value Veronika brings to the job. Instead of simply stating her confidence about being a great fit, she could start with a unique achievement or a time she outperformed in a similar role. This could help hook the reader from the get-go, reinforcing her suitability for the role.
• Lack of personal connection: Including a line about why Veronika is passionate about Wexx Group Inc., or how she aligns with their vision or values, could make it more compelling.
• Generic closing: While Veronika's closing is polite, there's room to show more enthusiasm here. Instead of merely stating that she looks forward to speaking with them, she could express her excitement about potentially contributing her skills to their team.

Office manager cover letter sample

What the strengths of this office manager cover letter sample?

• Demonstrated leadership and initiative:  Marc describes specific tasks that showcase his leadership skills and initiative, such as developing and implementing new office processes and procedures.
• Relevant education and certification:  The inclusion of relevant educational accomplishments and certifications aligns well with the role's requirements.

What could make this sample better?

• Personal connection to the company:  The letter could feel more tailored to Hulu, Inc. — perhaps mentioning a particular project or initiative that inspired him to apply.
• Call to action:  The end of the letter could be more proactive. Instead of waiting to hear back, Marc could express intent to follow up, indicating a proactive mindset.

Office intern cover letter example

What are the pluses in this office intern cover letter sample?

• Well-structured and clear: The letter is well-organized and broken down into clear segments — academic background, previous experience, additional skills, and closing remarks. This structure makes the letter easy to read and follow.
• Proficiency in tools: Petro mentions his familiarity with software relevant to the role like Asana, TaskWorld, Bitrix24. This demonstrates his readiness to slide into the necessary tasks with minimal ramp-up time.
• Demonstration of key skills: Petro does a great job of illustrating his key skills. His stint as a Secretary highlights his ability to work well in a team, stay organized, and manage his time effectively.

Areas for improvement

• Quantifiable achievements: While Petro mentions a few responsibilities and roles, adding quantifiable achievements would strengthen his case. For instance, he could mention how his role as Secretary in the Business Club improved club operations or member engagement with numbers. For instance, "During my tenure as Secretary at the Business Club, I implemented new member engagement strategies that increased active participation by 25%."
• More specific sxamples: Petro could share more specific examples of his accomplishments or challenging situations he effectively managed. This will provide a fuller picture of his capabilities.
• Connect personal to professional: Linking how the role would help him grow "both personally and professionally" is an interesting point. It could be strengthened by detailing what personal growth looks like and how it would translate to professional success.

1. Format your office staff cover letter neatly

Everyone appreciates a clean, easy-to-read document — and your potential employer is no exception. Here are some handy tips on how to format your office staff cover letter:

• Choose a simple and clear font: Flashy or overly stylized fonts can be distracting and come off as unprofessional. Opt for classic, easy-to-read fonts like Times New Roman or Arial. A font size of 10-12 points nails the sweet spot between readability and optimal use of space.
• Include plenty of white space: White space shouldn't be seen as wasted space — it gives the reader's eyes a break, making your cover letter less intimidating and smoother to navigate. 
• Keep it to a single page: While every detail about your career might seem essential, brevity is vital. Aim to capture your most significant achievements and skills within a page — it shows respect for the recruiter's time and focuses on what truly matters.
• Use standard margins: This isn't the time for creativity. Stick with the status quo of 1" on all sides.
• Align your text to the left: It may sound basic, but don't play around with alignment. Our eyes naturally move from left to right. So, left-align your text to ensure your words flow naturally, improving the overall reading experience for the reviewer.

Every detail matters when it comes to making a positive impression. A well-formatted cover letter not only demonstrates your clear communication and organization skills but also shows respect for the reader's time.

Let your cover letter write itself — with AI!

2. craft an effective office staff cover letter header & headline.

The first step to writing a cover letter of any kind is to correctly craft a header and headline.

A cover letter header contains all the necessary company and applicant information to ensure the document reaches the right person. This will include:

• Your information: Include your full name, home address, phone number, and professional email address.
• Date: The day the letter is being sent.
• Recipient’s information: Where you drop your digital knock. You should know the name of the person you're addressing (if possible), their title, the company name, and the company's physical address.

Let's look at two examples — one done right, and one that could use a little tweaking:

Bad cover letter header example

John Simmons   [email protected]   XYZ Corporation

Why is it weak? This header lacks several key elements. Although John Simmons puts his name and email (good start), he omits both his and the potential employer's address. He also fails to address a specific person at XYZ Corporation and does not include a date. The details might be present, but they aren't comprehensive or correctly ordered.

Good cover letter header example

John Doe   Los Angeles, CA 90001   [email protected]   (123) 456-7890

August 12, 2020

To: Mr. Robert Smith   Office Manager   XYZ Corp   5678 Orange Lane   San Francisco, CA 90002

Why does this work? John Doe provides all the necessary personal details, the date is specific, and the hiring manager's name, title, company name, and address are clearly stated. It's well-structured and provides all the necessary information right off the bat.

By correctly formatting your header, you've taken the first step in enticing your reader to open the door and invite you in.

Writing the headline

The headline of your cover letter sets the tone for the rest of the document. Ideally, it should catch the reader's attention , provide a glimpse into your professional identity, and reflect the job you're applying for.

Bad cover letter headline example

Office Job Application

Why is it ineffective? This headline is vague and fails to make an impact. It doesn't specify the position or hint at any unique qualities the applicant may have. 

Good cove letter headline example

Organized Office Professional with 5+ Years Experience Seeking Office Staff Position

Why does it hit the mark? It clearly articulates the job seeker's intended position, relevant work experience, and a key trait desired in office staff roles — organization. This gives the hiring manager an immediate, positive impression of the applicant's suitability for the role.

3. Create a personalized greeting on your office staff cover letter

Once your header and headline are in order, it’s time to create a personalized greeting that will impress employers . While greetings such as “To Whom It May Concern” may be the easiest approach, these kinds of greetings fail to show any level of research or attention to detail.

Instead, you should look on the company’s website or LinkedIn to uncover who the exact person is that will be reviewing your cover letter and address the greeting directly to them.

Specific examples of personalized greetings

• Dear Mr. Carlson,
• Dear Mr. Peter Carlson,
• Dear Hiring Manager Peter Carlson,

If you cannot pinpoint exactly who will be reviewing your cover letter, try out one of the following options:  

General greetings for your office staff cover letter

• Dear Hiring Manager,
• To the [Company Name] Team,

Find out your resume score!

4. Write a compelling office staff cover letter introduction

By the time an employer reaches your introduction , they will already have some level of an impression of you from the above elements of your cover letter. As such, you should jump immediately into describing your experience level, as well as why you are a good fit for the company.

In your office staff cover letter introduction, you should include the following information:

• A brief overview of your professional history and goals
• A statement on why you are enthusiastic about applying to this company
• A mutual acquaintance (when possible)

Bad example of an office staff cover letter opening

To the Hiring Manager,

I am applying for the open office staff position. I have previously worked in an office setting.

Why does it fall short? Though correct in its bare-bones approach, this opening lacks enthusiasm, specificity, and fails to make a memorable first impression. 

Here's an example to help demonstrate how to write an office staff cover letter introduction

To the Hiring Manager Peter Carlson,

As a results-oriented Office Staff Professional, I have over 3 years of experience working in corporate environments with a large staff of 100+ members. Our mutual acquaintance Joe Smith, the CEO of [Company], recommended I apply for this position after reviewing my resume and portfolio of work.

Why does this introduction hit home?  It offers a concise outlook of the candidate's experience, underscores their keen interest in the company, and name-drops a mutual contact — setting the stage for a compelling narrative.

5. Showcase your professional value in your office staff cover letter

Following your cover letter introduction will be your body paragraphs . In general, you should aim to have between two to four body paragraphs total that aim to answer the following questions:

• What excites you about working at this company?
• What do you hope to learn from working at this company?
• What accomplishments or qualifications make you stand out as an applicant?
• What key skills do you possess that are relevant to the position?

Key accomplishments will play a major role in these body paragraphs, as they will help to show the quantifiable value you have to offer the company. As such, make sure any examples of achievement you include are as specific as possible.

Here are a few examples of how to describe an accomplishment in an office staff cover letter

• In my position at [Previous Employer], I helped increase overall office productivity by 55% by sourcing and implementing a new digital productivity software platform. This platform additionally helped save roughly $15K annually in operational expenses.
• During my time as an office staff member at [Previous Employer], I spearheaded a comprehensive digitization project that revolutionized our document management system. By diligently scanning and organizing physical files, we reduced the need for paper-based records by 80%, leading to a significant reduction in storage costs and environmental impact.
• Additionally, I implemented a streamlined filing system, improving access to critical information for all team members and increasing overall efficiency. This initiative not only earned recognition from upper management but also played a key role in enhancing our office's productivity and contributing to our overall success.

6. Use powerful action words throughout the office staff cover letter

Effective communication is backbone of a compelling cover letter. One way to invigorate your letter is by infusing it with powerful action words . These are 'muscle' verbs that depict you as an active contributor rather than a passive presence in your work environment.

Here are some action power words for an office staff cover letter

• Administered
• Coordinated
• Streamlined

For instance, instead of saying "I was in charge of file management," use an action word for a stronger statement: "I organized and streamlined the company's file management system, improving retrieval efficiency by 20%."

All in all, using powerful action words throughout your cover letter not only makes your document more readable but also paints a dynamic and vivid image of your professional path.

7. End your office staff cover letter with a well-written closing statement

The end of your cover letter often matters just as much as the beginning and middle, as this is the part where you will reiterate your commitment to the company and make plans to schedule a call or interview.

In this closing statement, you should include:

• An enthusiastic sentence saying you are looking forward to hearing from them
• An additional sentence stating you will follow up, including how you will contact them or how they can contact you
• A formal sign-off

Bad example of a cover letter closing statement

I hope to hear from you soon.  

[Applicant Name]

Why is it weak? This example, while polite, falls short because it fails to demonstrate enthusiasm, doesn't provide specific availability for follow-up, and lacks a clear mode of contact. 

Here's an example of a well-written closing statement on an office staff cover letter

With the combination of my Office Staff proficiencies and your company’s commitment to exceptional service, I am confident I will be the perfect addition to your team. I am available for calls, virtual meetings, and in-person interviews every weekday from 9 a.m. to 5 p.m. You may reach me at my office phone number, (123) 456-7890.

Yours Truly,

Why is it correct? This opening example underscores the candidate's confidence, clear availability, enthusiasm to engage in the next steps, and makes it easy for the employer to reach out. It exemplifies a closing statement that leaves a lasting, positive impression.

In essence, the final touch of your cover letter shouldn't be a mere formality. It's an opportunity to reemphasize your keen interest in the role, set the stage for the next steps, and wrap up on a note that resonates with the employer.

8. Avoid common mistakes in an office staff cover letter

Crafting a top-notch cover letter can be a bit of a balancing act. And it's way too easy to stumble into pitfalls that could dull the shine of your application. So, let's unpack some common missteps and how to sidestep them:

1. Generic greetings: Opening with a "To Whom It May Concern" is a missed opportunity. Make an effort to find out who is hiring — a personal touch makes a difference.

• Incorrect: To Whom It May Concern
• Correct: Dear Mr. Taylor:

2. Rehashing your resume: Your cover letter shouldn't be a love letter to your resume. Instead, reflect on experiences and skills that your resume can't relay effectively.

• Incorrect: As you can see on my resume, I have five years of experience…
• Correct: My five years of administrative experience have taught me how to manage...

3. One-size-fits-all approach: Every company is distinct and so should your cover letters be. Spend time to tailor each letter to the specific job and organization.

• Incorrect: I wish to apply for the advertised role... 
• Correct: I'm excited about the office staff opportunity at ABC Corp...

4. Spelling and grammar errors: Don’t rely solely on spell-check. Take the time to proofread your cover letter or have someone else look it over.

• Incorrect: I’m confidant in my experience…
• Correct: I’m confident in my experience…

5. Neglecting to follow instructions: From word count to file type, make sure you follow all the application instructions.

• Incorrect: Attaching a .docx when guidelines asked for a PDF. 
• Correct: Converting .docx file to PDF before sending.

Cover letter blunders can range from small typos to significant content mistakes. Avoiding these common pitfalls will demonstrate your attention to detail and commitment to the role — traits any employer values.

9. Pair your resume and cover letter

Pairing your resume with a well-tailored cover letter is akin to presenting your professional story in full color, 3-D glory. While both documents serve related purposes in the job application process, they perform distinct roles .

Your  resume serves as an overview of your work history, skills, education, and accomplishments. It's designed for skimming and quick reference, offering concise, bullet-pointed evidence of your qualifications.

Your cover letter , on the other hand, is where you get to provide the narration for your professional journey — why you're interested in the role, how your experiences have shaped you, and what unique value you bring to the table. It's a personal letter — so it can engage emotions and expressions, something a resume typically doesn't do.

Pairing these two successfully calls for a certain degree of coordination. Despite their differences, it's crucial to ensure a consistent design between the two. Here are a few reasons why:

• Branding consistency:  Just like any brand, you want to have a unique and consistent look and feel across all your 'marketing materials.' Consistency in font, layout, and format conveys a unified professional image.
• Ease of association:  When both your resume and cover letter possess the same stylistic features, it's easier for hiring managers to connect them both to you and remember your application.
• Shows detail orientation:  Using the same design for both your resume and cover letter highlights your attention to detail and professionalism — always a plus for an office professional!

10. Average salary and outlook for office support occupations

Understanding the salary expectations and future trends in any profession is of critical value — and office support professions are no exception. 

As per the most recent data from the Bureau of Labor Statistics (BLS), the average yearly salary for office support positions stood at $40,910 in May 2022. However, like any profession, remember that actual compensation varies based on factors such as geographical location, level of experience, specialization, and the size of the company.

In terms of job outlook, it's crucial to keep a finger on the pulse of the market trends. The BLS projects an overall decline in employment in office and administrative support occupations from 2022 to 2032. 

However, not all is grim. The labor market is dynamic, and changes always bring opportunities. According to the BLS, on average, about 2.1 million openings are projected each year within these professions. This demand stems from the need to replace workers who retire or shift to different career paths.

While these trends provide a general landscape, it's important to always consider your personal career aspirations, skills, and potentials when planning your job-seeking strategy. As they say, in the end, the best job is the one you love waking up to every day.

11. Top job search resources for office staff

Navigating the job market can be daunting, but a wealth of resources can significantly ease your journey. Here are a few powerful platforms that could land you your dream office job.

• LinkedIn :  No list of job search resources would be complete without LinkedIn. This platform offers more than just networking opportunities. Its job search function is robust, and it allows you to filter by job title, location, and even through connections. Moreover, it gives potential employers a chance to assess your online professional persona.
• OfficeTeam :  This highly-specialized job search site focuses solely on administrative professionals. OfficeTeam allows you to browse through numerous relevant listings and even offers training resources to help you sharpen your skills.
• Indeed :  Indeed is another powerhouse in the job search realm. With plenty of filtering options and alerts for new job postings, this site streamlines your job hunt, saving you time and energy.
• Glassdoor :  Glassdoor offers a unique twist because it pairs job postings with company reviews from current and former employees. It provides you with an inside look at the company culture, salaries, and potential benefits before you even apply.
• Your university's career centre:  Don’t underestimate the power of your alma mater! Many universities offer career services to alumni, including job postings from companies specifically interested in hiring their graduates.

Boost your job hunt by tapping into these resources and simplify your quest for that perfect office job. Your dream role is out there, so go get it!

If you have ever wondered how a cover letter differs from a resume, this article will tell you everything about the key differences between the two .

Office Staff Cover Letter FAQ

What should be the length of an office staff cover letter.

Ideally, your cover letter should not exceed one page. Keep it concise and to the point, focussing on your key skills and experiences relevant to the office staff job position.

How should I address the recipient in an office staff cover letter?

If the job posting includes the name of the hiring manager, use it to address them (e.g., Dear Mr. Smith). If not, ‘Dear Hiring Manager’ serves as a formal and acceptable greeting.

What information is necessary to include in the cover letter?

Your cover letter should highlight your skills, experiences, qualifications, and achievements that relate to the office staff job. It should also include why you're interested in the position and the company, plus your contact details.

Can I use the same cover letter for different office staff job applications?

It's not recommended to use a 'one-size-fits-all' cover letter. Instead, tailor each cover letter to the specific job application. Modify it to highlight the most relevant experiences or skills to match the job description.

Should I mention salary expectations in my cover letter for an office staff job?

Unless the job advertisement specifically requests it, it's usually not necessary to include salary expectations in your cover letter. The negotiation about salary typically happens later in the hiring process.

Nikoleta Kuhejda

A journalist by trade, a writer by fate. Nikoleta went from writing for media outlets to exploring the world of content creation with Kickresume and helping people get closer to the job of their dreams. Her insights and career guides have been published by The Female Lead , College Recruiter , and ISIC, among others. When she’s not writing or (enthusiastically) pestering people with questions, you can find her traveling or sipping on a cup of coffee.

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• Facilities Manager
• Front Desk Receptionist
• Personal Assistant

All office staff cover letter examples

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Cover Letter for Office Job (Samples and Templates)

Writing a perfect office job cover letter is a vital step on your career journey. When composing a cover letter, make sure to refer to the specifications laid out in the job description. In your letter, make sure to link some of your most appropriate skills to enable employers to see that you are the right person for a job. A well-crafted cover letter will help you stand out from other applicants.

Crafting your first cover letter can be difficult when you don’t have someone to advise you. While there is a lot of online content on techniques you can use to write a cover letter for an office job; many may not include information about the main steps to be followed when applying, but the good news is, you don’t need to worry about that with our website!

Cover Letter for Office Job Templates

What is a Cover Letter?

An office job cover letter is a brief document that lays out the career experience, technical qualifications, and personal interest in applying for a job. Your cover letter aims to build on your resume’s accomplishments, highlight your personality, and illustrate why you would be a good match for your company. Overall, the cover letter (paired with your resume) allows employers and recruiters to screen your career submission. Your cover letter could mean a difference between getting a work interview or having your resume rejected, so it makes sense to take the time and effort required to write a successful cover letter.

Importance of office job cover letters

Applying for an office job with a cover letter is crucial. There are several reasons that contribute to this cruciality.

Some of such factors or reasons include:

The cover letter sets the tone:

When you step into a room, smile, and reach out your hand to shake, you’ve already made a first impression. Before you say a word, your clothing, footsteps, posture, and a hundred other specifics already decide the essence of this encounter and foresee how the next scene will be carried out. Cover letters are doing the same thing. The flow of your words will talk volumes for you, long before bosses figure out where you got your degree.

Cover letters create awareness:

The recruiting process is costly, mostly because it requires too much time, and management would otherwise waste this time working on making profits. So wise administrators are trying to make the recruiting process as smooth and quick as possible without cutting corners. If the cover letter is not promising, the remainder of the submission will only obtain a cursory review (if any). But if the letter is interesting and clever, managers would gladly devote time and money to a closer look.

Cover letters contain details that are not part of a formal application:

A cover letter can be used to remind the employer that you both took the same college classes or that you both served together on a contract ten years ago. It will illustrate shared experiences, friendships, and industry activities that will connect the reader to the authors.

Cover letters help readers identify the resume’s specifics:

By catching the attention of the reader towards relevant highlights and skills you may have ten excellent points of sale as a candidate, but your letter will help you attract your reader’s attention to these best and most prominent reasons why you should be recruited instead of someone else.

Basic Elements of Office Job Cover Letters

There are a few basic elements that all cover letters for office jobs must be composed on, in order to attain proper structure that reflects efficiency and professionalism.

These elements are as follows:

Your contact details

The first section or header contains your contact information: name, location, office or mobile phone number, and email. It has become normal to have your LinkedIn address so that employers can immediately browse your profile, resume, and network. You may also list your contact details below your signature in an email.

Contact details of the employer

It is most fitting to have a  formal, printed copy of the cover sent by mail or by hand.

While you do not need to know whom to contact when sending a cover letter by email, it is necessary to get a name to address your letter to. Do your research so that you don’t have to use the usual “To Whom It May Concern” or “Dear Sir or Madam.” The easiest way to learn contact names is by contacting the company’s front office or checking their website.

The cover letter body will let the employer know what position you are applying for and why you are the perfect applicant for the job.

This portion of your cover letter contains the following:

First paragraph :

Whom are you writing? This is your chance to take the reader by the neck and get their attention. Give some specific, focused knowledge about the work you’re applying for and a few main attributes that show your fitness to the task.

Second paragraph:

What you have to sell to the boss. This is where you illustrate examples of the job done and the outcomes obtained.

Third paragraph:

Your understanding of your business. Prove you have done your research and know all about the company and how you can relate to its mission.

Fourth paragraph:

The closure. Summarize what you can add to your job and suggest the next move by calling for a meeting or proposing a call.

Conclusion:

Finish the letter with a formal closure such as “Sincerely” or “Yours truly.” The cover letter is a professional communication, do not use casual closes such as “Cheers” in letters you send to apply for a position.

Your signature:

Signing your cover letter will depend on whether you submit a printed letter or an email. If you submit a paper letter, insert your name after the greeting, leaving a room for your handwritten signature. If you send a cover letter via email, your name and contact information come after the greeting.

How to Write (Format)

When applying for a job, you want to make a great first impression on the person reviewing your cover letter. To do so effectively, you need to know how to craft your letter professionally.

Here are the steps to follow when drafting your cover letter to help you capture the reader’s attention:

Presenting yourself is the first step to writing a cover letter for office jobs. Introduce yourself appropriately. Remember that most hiring managers look at this part first and determine whether you are the right fit for that job or not. Make sure that you introduce yourself appropriately.

The second step is to mention the job (or sort of job) you’re applying for (or looking for). Mention where you saw the job listing and what position you are applying for. This part is very important. With thousands of applicants sending in their applications for different positions, you want to make sure that your application is being considered for the right position.

Show that your qualifications and expertise complement the skills and experience you need to do the job. Mention some of your skills and experiences that are relevant to the position that you are applying for.

Invite the reader to read your resume. Remember that your resume is only an introduction to who you are and why you are applying for the position. Invite the reader to go through your resume to review your qualifications for the job- you can state something like, “Attached is my resume for your consideration.”

End your letter with a call to action, i.e., inform the reader to contact you to set up an interview.

Types of Office Jobs (With Cover Letter Samples)

There are several types of office jobs that you can apply for along with a cover letter.

Some of these types are:

Medical officer manager

Medical Office Administrators are accountable for the efficient operation of a Health Centre. Their primary duties and responsibilities cover regular activities, personnel, and budgeting.

Medical officer manager job cover letter sample

224-675-XXXX

[email protected]

Dear Director Bridges,

As a highly trained medical officer, I read your advertisement for a medical officer vacancy with curiosity. My background is well-matched with the credentials you are searching for at Bristol Hospital, particularly my position as a medical officer with Kingsley Health Systems. I am confident that I will be of great value to your organization.

With over seven years of experience as a medical officer, I am adept at reporting, team leading, and program delivery. My on-the-job training has also provided me with a well-rounded range of skills, including first-rate organizational and leadership skills.

Besides my experience and personal qualities, I have a strong background in education and a passion for team leadership. I am deeply optimistic about Bristol Hospital’s progress on patient care and will appreciate the chance to contribute to your continued growth.

Please check my attached resume for more information about my expertise and professional accomplishments. I’m going to follow up to ask for a meeting to discuss how my expertise and history suit your needs.

Thank you so much for your time and thought.

Office administrator

The office administrator manages correspondence of an office by dealing with mail, assisting in planning and arranging events, including organising catering, and maintains stock lists in a manner that office supplies are kept stocked for emergencies. The office administrator also manages staff expense vouchers/petty cash.

Office administrator job cover letter sample

234-876-xxxx

[email protected]

Your office should be occupied by someone ready to deliver beyond what your clients and other employees expect. With experience in coordinating, scheduling, and organizing, I’m going to make sure everything runs smoothly as your office administrator. Some of the qualities requested on your job listing included reliability, managerial skills, and conflict resolution capabilities. With over five years’ experience in a fast-paced office, I understand the need for someone you can count on. I have worked in various high-stress situations involving multiple employees and team members, and I always work towards improving the company.

When the paperwork needs to be filed, I either get it done or delegate the work. When a schedule needs to be reviewed, I ensure that every team member has fair hours to allow them to be the most effective. It would help if you had someone willing to step in when everyone else wants to step out, and I’m ready to face even the most difficult challenges with determination. I would cherish the chance to contribute to this company. I look forward to meeting you, and thank you for looking at my application.

Office Assistant

The Office assistants do the managerial and regular secretarial duties. They may be responsible for arranging and maintaining files, serving as receptionists, coordinating meetings and appointments , and assisting other employees with operational duties.

Office assistant job cover letter sample

221-543-88xx

February 12, xxxx

Dear Hiring Manager,

Yesterday, I replied to your advertising on the dayjob.com website for an office assistant position. I am sending my CV to you for this vacancy with great pleasure, as I strongly believe that I am ideally qualified for this position.

I’m self-motivated, polite, and love working in an office setting. I consider myself an enthusiast who completes all office duties to the highest level and within a given timeline.

With my new employer, I provide extensive secretarial and logistical assistance to coworkers and help them run the office smoothly and effectively. I am responsible for the day-to-day work of filing, printing, reporting, and invoicing. My other responsibilities include the reception and processing of telephone inquiries, the handling of inquiries, and the provision of general business details.

I can prioritize my workload and adapt to constantly changing requests; all in all, I consider myself to be highly competent in all the competencies you expect from an applicant.

Thank you for your time and consideration.

Office clerk

The office clerk performs several duties, such as printing, editing repetitive memos, filing paperwork, and answering calls. They have responsibilities that also vary regularly based on their boss’s demands and the sort of office in which they work.

Office clerk job cover letter sample

232-877-xxxx

March 4, xxxx

I am composing this letter to apply for the office clerk position at Bramwell firm. As a highly qualified office clerk, I would bring a hard-working, dedicated, and team-based attitude to this role.

In my current position, I maintain an extremely functional legal office environment while different multi-tasking works for five lawyers and nine paralegals. I have problem-solving skills, respond to requests from management and clients on time, and am adept at prioritizing several ongoing projects.

I excel at organization, timekeeping, and attention to detail. I am also well acquainted with accounting software and MS Office, and I adapt quickly to new systems.

My CV and references are attached. Thank you so much for your time and thought.

Office coordinator

This role includes the organization of the general office and the streamlining of corporate processes in the organization.

Office coordinator job cover letter sample

221-009-xxxx

This letter is an application for the job of Office Coordinator in your business. I have been employed in the administrative sector for nine years. I have three years of experience as an Office Coordinator with Volvo. My interpersonal and communication skills have proved to be necessary for this role. I firmly believe that I will be an asset to your firm. I’m delighted to pursue an opportunity with such a prestigious company.

At Volvo, I was responsible for setting up office workers and field staff schedules. Also, I produced weekly and monthly productivity reports for management and handled inventory, and was responsible for handling transactions.

The willingness to work under pressure is seen in the job posting. My excellent communication skills and relaxed disposition enable me to work well under pressure, and I am adept at ordering materials and managing inventories to ensure effective office workflow. I have experience in Microsoft Outlook, Excel, and Word, which lets me handle office activities smoothly.

I would be delighted to become a team member in your organization. Please check my attached resume for more details of my professional accomplishments and achievements. It contains my contact code, and I hope to see you soon. Thank you for your kind thought.

Office manager

The Office Manager organizes and coordinates the office’s administration and procedures, ensuring organizational effectiveness, efficiency, and safety.

Office manager job cover letter sample

122-665-xxxx

July 2, xxxx

As a licensed managing director with over three years of experience improving productivity at a national media corporation, I was delighted to see your ad for an office manager role at the Amani Gardens.

The post states that you would like to see an effective boss with experience in paper handling, office supply management, and accounting. I think my recent successes at the office show that I have these talents, including Document Management, Office Stock Management, and accounting.

I’d be glad to talk on the phone or meet in person this week to discuss how I can contribute to your company’s goals. Thank you for your time.

Tips for Writing a Cover Letter

Your cover letter can make or break your chances of getting a job. When sending in your application, you want yours to stand out. To help your cover letter stand out, here are some tips that you should consider when drafting the letter:

• In a few words, clarify why you’re so well suited to this particular position. Find out why you’re enthusiastic about the job and the business and how it works your career goals.
• Link your previous successes to the criteria set out in the job description in one or two paragraphs. Rely on your most important knowledge, expertise, and skills. Quantify your successes with statistics and data, if possible—Evite, to repeat the bullet points from your resume.
• Close by thanking the boss for his time and attention. You will also wish to summarize your job credentials and show an interest in continuing the next step of the recruiting process.

Frequently Asked Questions

Use the traditional one-inch margin when formatting a cover letter, align all paragraphs in your cover letter on the left side of the page, keep the cover letter down to three or four paragraphs, if possible. Using single spaces to style your cover letter is preferred. Leave a space between names, times, address, greeting, and each new paragraph. Enter at least three spaces after the closing sentence (such as ‘Sincerely’) and the name and signature.

The cover letter may be about half a page and one full page in length. Limit the size of your cover letter to 4 pages, beginning each with a brief theme phrase, and ending with an attention-grabbing final remark.

When writing an office job cover letter, be sure to adhere to the specification set out in the work description. In your letter, refer to your most suitable or excellent qualifications to help employers see that you are fit for a position. At all, a cover letter will make it easier for the job seeker to stand out from the others. Although there are many online resources on strategies that you can use to write a good cover letter for an office job, a significant percentage of them do not provide exact details on the necessary conditions to be met when applying for a career.

Use your office job cover letter as a campaign tactic to market your expertise and help you get an interview. Therefore, you want to ensure that your cover letter has the most crucial impact on the person who reads it.

Employers use cover letters to determine applications for vacancies and to decide which applicants they want to interview. If the company doesn’t ask for one, you can add one anyway. A great cover letter outlines your resume more concisely and tells the manager what the job is that applies to you and why you want to work for it.

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Education 39, transportation 9, administrative 18, accounting & finance 23, real estate 5, human resource 6, business & management 22, information technology (it) 31, marketing 17, hospitality & catering 17, maintenance & repair 11, production 1, beauty & wellness 6, security & protective services 8, transport & logistics 5, sport & fitness 5, government 2, try our professional resume builder now, cover letter example to copy & paste.

A general cover letter example can serve as a great starting point for your application. If you’re feeling stuck, check out this copyable cover letter sample that you can copy and paste to modify for your own experience. You can also change the cover letter template at any time.

Dear Mr. North,

My experience of managing teams through change has taught me that if you put people first, everything else will fall into place. I led a team through a turbulent 18 months of downsizing at Labsworth, while a blistering period of growth at Pine Inc. provided an entirely different experience. No matter what the trajectory of the company is, there are lessons to be learned. Upon the completion of my MBA last year, I understood that I wanted to pursue a management role with an international dimension. I have never used my native Spanish in a business context and feel that your expansion into South America will allow me to employ my change management skills in a cultural setting that is familiar to me. In a start-up, it is important to employ people with both operational and commercial expertise. I have negotiated contracts worth $9.5m, improved delivery efficiencies by 12%, redesigned warehouse packing flows, overseen staff disputes, and driven profitability to industry-leading levels. In my last year at Pine, I spearheaded three initiatives to improve the net profit from 5.2% to 6.1%. Profits improve when everything is considered. I believe in letting my teams dictate the direction of their development. I have experience working with HR to design training modules, something that is particularly useful in a start-up. I enjoy the creativity and challenge of working out how to get the most out of a diverse set of professionals. 60% of my former team have enjoyed promotions over the past five years.

I cannot wait to find out more about your international expansion plans and hope that I am well-placed to assist.

Lara Fernandez

Our best sample cover letters

Check out our most popular cover letter samples below.

Internship cover letter example 

Use this Internship cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Internship positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Accounting cover letter example 

Use this Accounting cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Accounting positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Graduate cover letter example

You’re a newly minted college graduate. After years of hard work, you have your diploma in hand and are ready to leap into the workforce. Congratulations! It’s time to get your job applications in order, but it can be a daunting task. Relax! Our graduate cover letter example and writing guide will make it easier to apply for your 2024 dream job.

Administrative assistant cover letter example

Use this Administrative Assistant cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Administrative Assistant positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Teacher cover letter example

You know how to introduce yourself on parent-teacher nights, but how best to introduce yourself to the principal when you want a new job? The guide below will show you how to write an A+ teacher cover letter that makes the grade.

Nursing cover letter example

If you're empathetic, practical, and caring, the world of nursing is calling your name. Here's how to write a nurse cover letter that will turn the hiring manager's head.

Software engineer cover letter example

Use this Software Engineer cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Software Engineer positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Perfect cover letter structure

The perfect cover letter should have a clear and organized structure to make sure it highlights why you’re the right candidate for the job. Here’s what you should include to impress employers and increase your chances of landing the interview:

• Header: The cover letter header is the space at the top, or sometimes the side, of your cover letter that contains your name, contact information, and any relevant links. The header serves a vital role in identifying your cover letter and helping to create an attractive presentation.
• Greeting: The greeting of the cover letter is the way you address the person who will be reading it. We recommend using the hiring manager’s name whenever possible to establish a friendly, yet professional tone.
• Introduction: The introduction consists of the opening lines of your cover letter that serve to grab the hiring manager’s attention and encourage them to read the rest of your cover letter. The introduction should also include the company name and the role for which you are applying.
• Body (middle part): The body paragraphs are the middle part of your cover letter that give you the space and flexibility to discuss your accomplishments and key qualifications for the role.
• Conclusion & sign off: The conclusion is the final sentence of the cover letter that generally includes a call to action. This sentence expresses your enthusiasm for the job and politely encourages the hiring manager to schedule an interview.

You can also view our full guide on how to write a cover letter.

What makes a good cover letter example

A good cover letter example contains a combination of factors that work together to present you as the best possible candidate for the role. Remember that a cover letter sample is a starting point and should always be customized for your specific experience and the job you are applying to. In general, here are a few things to pay attention to that will make your cover letter stand out from the rest:

• The right template : An attractive cover letter is more likely to be noticed by employers. The best cover letter template is one that combines your own professional personality with the brand and image of the company you’re applying to. Our adaptable cover letter sample can serve as a reference when creating your header.
• Proper formatting : The right formatting makes your cover letter easier to read, and in turn, keeps the hiring manager interested for longer. Here are a few do’s and don’ts for great cover letter formatting .
• Keep a balance of white space to text
• Use paragraph breaks and proper punctuation
• Create an attractive header at the top of the page
• Adjust the margins to cram in more text
• Go overboard with flashy colors unless appropriate in your industry
• Forget to proofread for spelling and grammar mistakes
• A customized greeting : Your cover letter greeting should use the hiring manager’s name whenever possible. If you can’t find the name of a specific person, make sure to customize the greeting for the company or team.
• A professional email address : Your email address should be a combination of your first and last name (with numbers if you have a common name). Unprofessional email addresses are a big mistake.
• Clear structure : Even though a cover letter is one of the more freeform parts of your application, it should still appear organized. Use the sections of our cover letter example above as a model for your own.
• Detailed examples : The writing of your cover letter should give concrete examples of your skills, qualifications, and accomplishments. Make sure to use numbers and statistics whenever possible.

Cover letter examples FAQs

What to write in a cover letter.

Your cover letter is an opportunity to expand on the skills and experiences described in your resume. Instead of simply repeating what’s written there, make sure to add new details and examples that are relevant for the role and will encourage the hiring manager to contact you for an interview. 

How do you start a cover letter?

There are plenty of ways to start a cover letter , including with an anecdote, a statement about your skills or passion, or your connection to the company. Check out our adaptable cover letter samples for more ideas to get you started writing your own cover letter.

What are 3 things you should include in a cover letter?

Three things that should always be included in a cover letter are:

• Your name and contact information
• The hiring manager’s name
• The name of the company and the role you for which you’re applying

How long should a cover letter be?

Ideally, a cover letter's length should be between 250-400 words. A shorter cover letter may not be able to capture your skills, while a longer one may become tiresome to read. A cover letter should always fit on one page. See our adaptable cover letter examples for details.

What are common cover letter phrases?

Every cover letter should be unique but a few phrases you may find useful are:

• I am excited to apply to the role of (Job Title) at (Company Name).
• I am looking forward to the possibility of an interview.
• Feel free to contact me by phone or email at (Your Phone Number) or (Email Address).
• Sincerely, (Your Name)

What words should not be used in a cover letter?

We recommend avoiding “ To Whom It May Concern ” as it sounds impersonal and outdated. You should also avoid any language that sounds cold, arrogant, or entitled. Our cover letter samples can serve as an example of the right tone to use.

What does an employer look for in a cover letter?

Employers use cover letters to gauge whether you’re truly interested in the position and if you’ve understood the requirements. Make sure to consult the job description before writing your cover letter.

What is a simple example of a cover letter?

If you’re looking for a simple example of a cover letter, you’ve come to the right place! Here are some of our favorite simple cover letter samples:

Student cover letter example

Use this Student cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Student positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Driver cover letter example

A driver cover letter goes far deeper than the mechanics of the job. Share the personality that makes you great at what you do.

Customer service representative cover letter example

Use this Customer Service Representative cover letter example to finish your application and get hired fast – no frustration, no guesswork. This cover letter example is specifically designed for Customer Service Representative positions in 2024. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes.

Free professionally designed templates

60+ Cover Letter Examples in 2024 [For All Professions]

No matter where you are in your career, or what job you’re applying for, submitting a cover letter with your resume is a must . 

Done right, a cover letter will effectively complement your resume and explain to the hiring manager in more detail why you’re the right person for the job.

Writing a cover letter, however, is easier said than done. 

You have to effectively demonstrate that you’ll be able to perform the responsibilities listed in the job description and that you’d be a better fit for the company compared to other candidates. 

And unless you’re a professional writer, this can be a very hard task.

Fortunately, we created these cover letter examples to inspire you and help you get started with your own cover letter!

Let’s dive in!

21 Cover Letter Examples 

#1. career change cover letter example .

Here’s what this cover letter does right:

• Has an ideal length. This cover letter includes all the relevant information for the hiring manager without getting into too much detail.
• Relevant introduction. The candidate explains that they’re changing careers and why they want to work in this new field from the get-go.
• Explains their related experience. The candidate explains how their previous experience in retail sales can help them succeed in PR.

Check out our guide video guide to learn how to write a Cover Letter that gets you HIRED!

#2. Recent Graduate Cover Letter Example 

• Personally greets the hiring manager. The candidate has taken the time to find the hiring manager’s name and address them by it, which makes the opening of the cover letter much more personal.
• Wraps up with a call to action. The candidate wraps up the cover letter by suggesting a meeting with the hiring manager, which makes them more memorable.
• Explains why the candidate is the right person for the internship. In this cover letter for an internship , the candidate explains how they’ve previously interned in a different firm, which gives them the experience to succeed in this role.

Have you just graduated from college? Make sure to check out our guide on writing an entry-level cover letter from start to finish! 

#3. Middle Management Cover Letter Example

• Use of bullet points. The candidate presents the information in a concise and reader-friendly way, making it easy for the hiring manager to find their key achievements. 
• Formal closing. The candidate has used a formal and polite tone to conclude their cover letter, which combined with a call to action makes them look professional and passionate about getting the job. 
• Explains how the company would benefit from hiring them. The candidate outlines exactly what they could do for the company, which not only highlights their skills but also shows they’ve done their research on the company’s needs. 

#4. Business Manager Cover Letter Example

• Detailed header. In addition to the must-have contact details, this candidate has also included their professional Twitter and LinkedIn profiles, making it easy for the hiring manager to look more closely into their career. 
• Concise and to the point. This candidate has used short paragraphs and bullet points to make the cover letter easy to skim through. 
• Wraps up with a call to action. By letting the hiring manager know they’ll be contacting them soon, they’re more likely to make an impression.

Check out this article for a complete writing guide and an inspiring business manager resume sample. 

#5. Ph.D. Cover Letter Example

Here’s what this cover letter does right: 

• Attention-grabbing introduction. In the opening paragraph, this candidate explains why they’re passionate about pursuing a Ph.D. in great detail. 
• Explains the candidate’s qualifications in detail. The candidate builds on their passion by explaining how they’re also qualified for the degree because of their education history and academic achievements. 

#6. Senior Executive Cover Letter Example

• Professional and minimalistic template. This senior executive has used a professional but minimalistic template that lets their work experience do the talking. 
• Achievement-oriented opening paragraph. Right from the get-go, this candidate explains what makes them so good at their job, effectively grabbing the hiring manager’s attention.  
• Wraps up with a call to action. By suggesting to have a meeting and discussing how they can help the company meet its goals, the candidate stands more chance to make a positive lasting impression. 

#7. Architect Cover Letter Example 

• Modern resume template. This architect has picked a template that perfectly matches his industry, as it is professional and modern at the same time. 
• A personal greeting to the HR. They address the hiring manager by their first name, which helps make a better first impression. 
• Measurable achievements. By quantifying their achievements, the candidate proves their achievements instead of just claiming them.

Struggling with your architect resume ? Check out our full guide!

#8. Business Analyst Cover Letter Example 

• Detailed contact information. The candidate has listed both their LinkedIn and Twitter profiles, providing the HR manager an opportunity to learn more about the candidate.  
• Mentions what the candidate can do for the company. This cover letter doesn’t just explain why the job would be great for the candidate, but also how the candidate would benefit the company. Win-win, right? 
• Error-free and reader-friendly. It’s super important for the cover letter to have no spelling or grammatical errors and be reader-friendly. This candidate made sure they did both.

Need a resume alongside your cover letter? Check out our guide on how to write a business analyst resume . 

#9. Consultant Cover Letter Example 

• Professional cover letter template. Being an experienced consultant, this candidate has picked a professional template that doesn’t steal the spotlight from their achievements. 
• Experience and achievement-oriented. The candidate has effectively elaborated on their top achievements relevant to the job. 
• Highlights the candidate’s passion. To show they want the job, this candidate has also explained how passionate they are about their profession.

For more advice on landing a job as a consultant, check out our guide to writing a consultant resume .

#10. Digital Marketing Cover Letter Example

• Creative cover letter template. This digital marketer highlights their originality by picking a creative cover letter template. 
• Lists the candidate’s awards. The candidate has taken advantage of the cover letter to list their most noteworthy awards in the industry. 
• Concludes with a call to action. As they used a call to action to conclude their cover letter, the HR manager will be more likely to remember them.

Want to take your digital marketing resume to the next level? Check out our guide!

#11. Graphic Designer Cover Letter Example 

• Detailed contact information. The candidate has included additional contact information such as their website link, as well as their LinkedIn and Twitter profiles.  
• Ideal length. This cover letter is concise, which means that the HR manager is more likely to read it from start to finish.  
• Draws attention to the candidate’s strong points. Although this candidate is a recent college graduate, they’ve managed to effectively show that they have enough knowledge and experience to do the job right.

Read this guide to write a graphic designer resume that’s just as good as your cover letter!

#12. Administrative Assistant Cover Letter Example

• Minimalistic cover letter template. The candidate picked a well-designed but minimalistic template for their cover letter. 
• Focused on skills and achievements. This cover letter is packed with the candidate’s skills and achievements, proving he can be an excellent employee. 
• Formal closing. Politeness can go a long way and the candidate has used this to their advantage to make an impression. 

Our article on how to write an administrative assistant resume can help you take your job application to the next level.

#13. Front Desk Cover Letter Example

• Modern cover letter template. This template incorporates memorable colors and clear lines, which make the cover letter very visually appealing. 
• Attention-grabbing introduction. Using an attention-grabbing intro, the candidate is more likely to make an impression. 
• Calls the HR to action. By including a call to action, the candidate is reminding the HR of their immediate availability. 

#14. Human Resources Cover Letter Example

• It is concise and to the point. The candidate doesn’t dwell on unimportant details the HR won’t be interested in. 
• Uses a traditional cover letter template. The cover letter design is more on the conventional side, which fits the industry better. 
• Highlights the candidate’s strong points. The candidate has rich work experience and they use the cover letter to elaborate on it. 

This HR resume guide can help you get your resume just right.

#15. Sales Agent Cover Letter Example 

• Attention-grabbing cover letter template. As a salesperson, this candidate knows how important first impressions are, so they’ve picked a catchy cover letter template. 
• Has an ideal length. At the same time, they’ve also made sure to keep their cover letter at just the right length. 
• Lists the candidate’s career highlights. The candidate has made perfect use of the space by mentioning their most impressive professional achievements. 

Check out this sales agent resume guide to create an attention-grabbing sales resume .

#16. Receptionist Cover Letter Example

• Modern but minimalistic cover letter template. The template’s design hints the candidate is creative but professional at the same time. 
• Uses a catchy introduction. The candidate has used an attention-grabbing opening paragraph to catch HR’s attention. 
• Concludes the cover letter formally. The candidate proves that they’re polite and well-spoken, a quality very much important for the role they’re applying for. 

Take your receptionist resume to the next level with this receptionist resume guide .

#17. Information Technology Cover Letter Example

• Mentions measurable achievements. Numbers make an impact, which is why this candidate has included measurable achievements. 
• Lists both soft and hard skills. The candidate has mentioned a great mix of soft and hard skills, showing how well-rounded they are. 
• Contains relevant contact information. The candidate’s GitHub, website name, LinkedIn, and Twitter profiles are all great additions to the resume. 

Looking for tips to help you write a great IT resume ? Check out our guide!

#18. Real Estate Cover Letter Example

• Ideal length. Short and to the point, this cover letter is bound to get noticed by the HR manager. 
• Wraps up with a call to action. This candidate reinforces the HR to call them back through a final call to action. 
• Mentions the right skills. On top of their sales accomplishments, the candidate touch upon important soft skills such as customer service and communication . 

This real estate resume guide will help you take your resume from good to great.

#19. Teacher Cover Letter Example

• Mentions relevant contact information details. This candidate has included optional (but relevant) contact information details, such as their LinkedIn, Quora, and Medium profiles. 
• Achievement-oriented. The candidate has elaborated on their achievements in more detail throughout their cover letter. 
• Highlights the candidate’s passion. For some jobs, being passionate is much more important than for others. Teaching is one of these jobs, which is why this candidate explains their passion for the job. 

Our guide on how to write a teacher resume has all the tips you need to land the job.

#20. Project Manager Cover Letter Example

• Leverages a catchy introduction. Through a catchy introductory paragraph, this candidate is sure to grab the HR’s attention and get them to read the rest of their cover letter.
• Lists measurable accomplishments. This candidate explains exactly what they’ve achieved using numbers and hard data. 
• Personally greets the HR. A personal greeting sounds much better than “Dear Sir/Madam,” and the candidate knows this. 

This guide on how to write a project manager resume can help you perfect your appication.

#21. Paralegal Cover Letter Example

• Minimalistic cover letter template. This cover letter design looks good but doesn’t steal the show from the candidate’s abilities.
• Mentions the candidate’s academic achievements and extracurricular activities. Although the candidate is a recent graduate, they’ve used the cover letter to explain they have enough skills and achievements to do the job.
• Lists measurable achievements. The candidate proves they did well in their internship by mentioning quantifiable achievements.

Check out this paralegal resume guide to perfect yours.

40+ More Cover Letter Examples and Guides 

Couldn’t find a cover letter example for your field? Do not worry.

Below you can find a number of other cover letter examples for different fields and industries:

• Acting Cover Letter Examples
• Accounting Cover Letter Examples
• Administrative Assistant Cover Letter Examples
• Architecture Cover Letter Examples
• Attorney Cover Letter Examples
• Barista Cover Letter Examples
• Bartender Cover Letter Examples
• Business Cover Letter Examples
• Business Analyst Cover Letter Examples
• College Student Cover Letter Examples
• Computer Science Cover Letter Examples
• Construction Cover Letter Examples
• Consultant Cover Letter Examples
• Customer Service Cover Letter Examples
• Data Analyst Cover Letter Examples
• Data Entry Cover Letter Examples
• Dental Assistant Cover Letter Examples
• Digital Marketing Cover Letter Examples
• Elementary Teacher Cover Letter Examples
• Engineering Cover Letter Examples
• Executive Assistant Cover Letter Examples
• Finance Cover Letter Examples
• Graphic Design Cover Letter Examples
• Healthcare Cover Letter Examples
• Human Resources Cover Letter Examples
• IT Cover Letter Examples
• Law Cover Letter Examples
• Management Cover Letter Examples
• Marketing Cover Letter Examples
• Mechanical Engineering Cover Letter Examples
• Medical Assistant Cover Letter Examples
• Nurse Practitioner Cover Letter Examples
• Physician Cover Letter Examples
• Project Manager Cover Letter Examples
• Receptionist Cover Letter Examples
• Retail Cover Letter Examples
• Sales Cover Letter Examples
• Social Work Cover Letter Examples
• Software Engineer Cover Letter Examples
• Substitute Teacher Cover Letter Examples
• Teacher Assistant Cover Letter Examples
• Team Leader Cover Letter Example

What is a Cover Letter? 

A cover letter is a one-page document that you submit as part of your job application, alongside your resume . 

Its purpose is to introduce you and briefly summarize your professional background. On average, your cover letter should be from 250 to 400 words long .

A good cover letter can give the hiring manager more insight into what makes you a good candidate and help them make up their mind about whether they should invite you for an interview. A bad cover letter, though, will get ignored (at best) and lose you the job (at worst).

So, to make sure this doesn’t happen, it’s essential to know how to write a convincing cover letter.

The first thing to remember is that a cover letter is a supplement to your resume, not a replacement. Meaning, you shouldn’t just repeat whatever is mentioned in your resume and call it a day. 

Optimally, you should use your cover letter to shed more light on your skills and qualifications, as well as explain anything you didn’t have space for in your resume (e.g. a career gap or why you’re changing careers).

If you’re writing a cover letter for the first time, though, putting all this together might seem pretty tough. 

Fortunately, you can follow our tried-and-tested format to make the experience much easier:

• Header - Input your contact information.
• Greeting the hiring manager - Open the cover letter with a “Dear Sir or Madam,” or use the hiring manager’s name if you know what that is.
• Opening paragraph - Grab the hiring manager’s attention by getting straight to the point. Mention what your professional experiences are, and what role you’re applying for.
• The second paragraph - Explain why you’re the perfect candidate for the job. Mention your top 2-3 achievements, your top skills, why you want to work in that specific industry, and whatever else is relevant.
• The third paragraph - End your cover letter with a call to action. E.g. “I would love to meet personally and discuss how I can help Company X.”
• Formal closing - Something like this: “Thank you for your consideration. Best, John Doe.”

Here’s what this looks like in practice:

9 Tips to Write a Cover Letter (the Right Way)

Now that we've covered the basics, let's talk about cover letter tips . Below, we'll give you all the knowledge you need to take your cover letter from "OK" to "great."

#1. Pick the right template

A good cover letter is all about leaving the right first impression.

And what’s a better way to leave a good impression than through a professional, well-formatted, and visual template?

You can simply pick one of our tried-and-tested cover letter templates and you’ll be all set!

#2. Add your contact details on the header

The best way to start your cover letter is through a header. 

Here’s what you want to include there:

• Phone Number
• Name of the hiring manager / their professional title
• Name of the company you’re applying to

Optionally, you can also include the following:

• Social Media Profiles - Any type of profile that’s relevant to your field. Social Profiles on websites like LinkedIn, GitHub (for developers), Medium (for writers), etc.
• Personal Website - If you have a personal website that somehow adds value to your application, you can mention it. Let’s say you’re a professional writer. In that case, you’d want to link to your content portfolio site or blog.

#3. Greet the hiring manager the right way

Once you’ve listed all your relevant contact information, it’s time to address the hiring manager reading your cover letter. 

A good practice here is to find the hiring manager’s name and address them directly instead of using the traditional “dear sir or madam.” This shows that you’re really invested in the company and that you took your time to do some research about the job.

So, how can you find out the hiring manager’s name?

One way to do this is by looking up the head of the company’s relevant department on LinkedIn. Let’s say you’re applying for the position of Communication Specialist at Novoresume. The hiring manager is probably the Head of Communications or the Chief Communications Office.

Or let’s say you’re applying for the position of server at a restaurant. In that case, you’d be looking to find out who the restaurant manager is.

If this doesn’t work, you can also check out the “Team” page on the company website; there’s a good chance you’ll at least find the right person there.

If you still can’t find out the hiring manager’s name, here are several other greetings you can use:

• Dear [Department] Hiring Manager
• Dear Hiring Manager
• To whom it may concern
• Dear [Department] Team

#4. Create an attention-grabbing introduction

Recruiters get hundreds, sometimes even thousands, of applications. Chances are, they’re not going to be reading every single cover letter end-to-end.

So, it’s essential to catch their attention from the very first paragraph.

The problem with most cover letter opening paragraphs, though, is that they’re usually extremely generic, often looking something like this: 

Hey, my name is Jonathan and I’d like to work as a Sales Manager at XYZ Inc. I’ve worked as a sales manager at MadeUpCompany Inc. for 5+ years, so I believe that I’d be a good fit for the position.

As you can probably tell, this opening paragraph doesn’t tell the hiring manager anything other than that you’ve worked the job before - and that’s not really helpful in setting you apart from other candidates. 

What you want to do, instead, is start off with 2-3 of your top achievements to really grab the reader’s attention. Preferably, the achievements should be as relevant as possible to the position. 

For example:

My name’s Michael and I’d like to help XYZ Inc. hit and exceed its sales goals as a Sales Manager. I’ve worked with Company X, a fin-tech company, for 3+ years. As a Sales Representative, I generated an average of $30,000+ in sales per month (beating the KPIs by around 40%). I believe that my previous industry experience, as well as my excellence in sales, makes me the right candidate for the role of X at Company Y.

The second example shows how the candidate is a top performer. The first just shows that they’ve worked a sales job before.

Which one are YOU more likely to invite for an interview?

#5. Show you’re the perfect person for the job

One great thing about cover letters is that they allow you to expand more on the top achievements from your resume and really show the hiring manager that you’re the right person for the job. 

A good way to do that is to first read the job ad and really understand what skills/experiences are required, and then to ensure that your cover letter touches upon the said skills or experiences.

In my previous role as a Facebook Marketing Expert at XYZ Inc. I handled customer acquisition through ads, managing a monthly Facebook ad budget of $20,000+. As the sole digital marketer at the company, I managed the ad creation and management process end-to-end. This means I created the ad copy and images, as well as picked the targeting, ran optimization trials, and so on.

Other than Facebook advertising, I’ve also delved into other online PPC channels, including:

• Google Search

#6. Explain why you’re a great company fit

The HR manager doesn’t only look at whether you’ll be good at the job or not. They’re looking for someone that’s also a good fit for the company culture.

After all, employees that don’t fit in are bound to quit, sooner or later. This ends up costing the company a ton of money, up to 50% of the employee’s annual salary . 

To convince the hiring manager that you’re a great company fit, do some research on the company and find out what it is you like about them, or about working there. You want to know things like:

• What’s the company’s business model?
• What’s the company's product or service? Have you used it?
• What’s the culture like? Will someone micro-manage your work, or will you have autonomy on how you get things done?

Then, turn your top reasons for liking to work there into text and add them to your cover letter! 

#7. Wrap up with a call to action

To make the end of your cover letter as memorable as possible, you want to:

• Wrap up any points you couldn't in the previous paragraphs. Mention anything you’ve left out that you think could help the hiring manager make up your mind.
• Thank the hiring manager for their time. After all, it never hurts to be polite. 
• Finish the cover letter with a call to action. A call to action is a great way to make your cover letter ending as memorable as possible. 

#8. Write a formal closing

Once you’re done with the final paragraph, all you have to do is write down a formal “goodbye” and you’re good to go.

Feel free to use one of the most popular conclusions in a cover letter:

• Best Regards,
• Kind Regards,

#9. Proofread your cover letter

Last but not least, make sure to always proofread each and every document that you’ll be including in your job application - cover letter included. 

The last thing you want is to be claiming you’re a great candidate for the job with a cover letter full of typos! 

For an even more comprehensive guide on how to write an impactful cover letter , check out our article ! 

Cover Letter Writing Checklist 

Frequently Asked Questions

Do you still have some questions about cover letters? Check out the answers below:

1. How do I write a simple cover letter? 

To write a cover letter that’s simple but also professional, make sure to include a header with your personal information, a formal greeting to the hiring manager, an attention-grabbing opening paragraph, a second paragraph explaining why you’re a good candidate for the job, and a formal closing (preferably with a call to action). 

2. What are the 3 parts of a cover letter? 

The three parts of a cover letter are: 

• The introduction , namely the header, the greeting to the hiring manager, and the opening paragraph. 
• The sales pitch is usually the body of the cover letter. 
• The conclusion involves a formal closing and a signature line.

3. What makes a great cover letter?

A great cover letter should be personalized for each job you’re applying for, instead of being overly generic. It’s also preferable to address the hiring manager by their name and not use the overly-used “Dear Sir/Madam.”

To make a great first impression, you should mention 1-2 of your top achievements in your opening paragraph - the more job-specific they are, the better. Also, don’t stop at showing the hiring manager why you’re a great candidate for the job. Make sure to also talk about how you’re a good culture fit for the company.

Last but not least, wrap up your closing paragraph with a call to action to give the hiring manager a little extra something to remember you by. 

4. When is a cover letter necessary?

Unless the job ad specifically states otherwise, you should always include a cover letter with your job application .

Even if the hiring manager doesn’t read it, you will look more professional simply by including one.

And that’s a wrap! We hope our cover letter examples and writing tips will inspire you to write a cover letter that will land you your next job.

If you’re looking for more invaluable career advice and articles, make sure to check out our career blog , or any of these related articles: 

• How to Write a Resume
• Cover Letter Mistakes to Avoid at All Costs
• Cover Letter Format (w/ Examples & Free Templates)

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Cover letters

24 Job Application Letter Samples and Templates

The first step towards seeking entry into any firm is to draft a job application to the effect. In many cases, this application is solicited in the sense that it responds to an earlier advertisement or call for application. Either way, the manner in which you draft a letter of this kind matters a lot.

A good job application letter not only sets you apart from the others but also ups your chances of getting picked for the job eventually. It is against this backdrop that we draft a detailed and in-depth guide of this kind. Take your time to skim the explanations we give hereunder.

Purpose of the Job Application Letter

This letter serves the following major purposes:

Respond to a call for application

Most of the time, it is the recruiter who initiates the job hunting exercise. In this sense, it is he who, in fact, issues a call for application. The job application letter drafted in this sense merely serves to respond to a previous call for application. In this sense, it specifies the dates and the times when the call was made.

Summarize your skill-set

As part of applying, you want your recruiter or potential employer to have a rough clue of who you are. Thus, the letter serves also to summarize your skill-set i.e., your educational qualifications, and professional work experience. The purpose is to give a clearer picture of you in a nutshell.

Demonstrate your competence

Over and above merely summarizing your skill-set, the letter also demonstrates your competence. In this regard, it draws a direct connection between your skills and competence on the one hand and the requirements of the job on the other hand. It is this, in fact, that vouches for your suitability for the post.

Introduce yourself to the recruitment panel

This letter also serves to introduce yourself to the recruitment panel. It answers in summary who you are and how likely you are to meet the expectations of the firm to which you are applying. That again goes a long way in letting the recruitment firm know more about you.

Showcase your availability

Most job openings have a fixed timeline when they have to be filled. As part of submitting your application for the same, you must also showcase your availability i.e., when exactly you intend to take up the vacancy if picked for the same. Needless to say, you have to be available at that time.

How to Write a Job Application

To be able to draft job application letter, you have to follow the steps below:

Review the Company’s Recruitment Policy

Each company has its own laid down set of rules and regulations that govern its recruitments known the recruitment policy. You have to take your time to familiarize yourself with the policies of the firm you intend to apply to. That will provide you with the guidance you need to craft a relevant letter.

Address the letter to the hiring manager

You have to address your job application letter appropriately to the hiring manager or the recruitment panel. That is to make sure that the letter is not only received well but also interpreted to be serious.

Open the letter accordingly

Get to the core now of the letter by opening it appropriately. Describe your interest in the vacancy at hand and demonstrate your passion and enthusiasm for the same. Tell the hiring manager that you are indeed upbeat about the vacancy and are ready to work.

Summarize your qualifications and experiences

Go ahead now to summarize your qualifications and experiences in the job application letter. This summary aims at acquainting the hiring manager with your skills and competence in a nutshell. That helps him to have a rough picture of who you are and how likely suited for the job you could be.

Close the letter

Round up the letter now by expressing appreciation for the opportunity to apply for the job and giving a brief peek into your other lifestyle traits and personality. Let the employer know that you are indeed enthusiastic about taking up the vacancy if granted it.

Elements of Job Application Letter

A typical job application letter ought to contain the following pieces of information:

Name and Address of both Parties – These are the names and the addresses of both the applicant (you) and the recruiting company/potential employer.

Vacancy applied for – At any given time, an organization typically has many job vacancies at a time. It is important hence that you specify exactly which one you are applying for to prevent any doubt from possibly arising.

Skill-set – This is basically a summary of your work experience and academic qualifications. These two have to mirror the requirements of the job to be able to convince the recruiting panel that you are indeed qualified for the said vacancy.

Personality – It is also imperative that you incorporate other aspects of your personality that are not relevant to the vacancy but which nonetheless give a complete picture of yourself. These include your hobbies, skills, and life goals.

Availability – How soon are you ready to take up the vacancy if qualified or granted the same? You have to let the panelists know about this to be able to adjust their expectations appropriately.

Related: Job Application Letter: How to Write

Job Application Letter Template

Your address

Your email address

Your phone number

Name of hiring manager or supervisor

Title of the hiring manager or supervisor

Company name

Company address

Dear Mr./Ms.

RE: Letter of Application

I hereby tender my application for the ___________________ (job title and reference) in response to an earlier advertisement that was posted on the ________________ (name of the advertising channel or media) on ________________ (mm/dd/yyyy).

My educational background as well as the professional work experiences converge to make me suited for the role. I hold a ________________ (academic qualification e.g. Diploma, Degree, Associate Degree e.t.c.) from ____________________ (name of college or educational institution).

If picked for the job, I plan to start out immediately. Kindly refer to the enclosed resume for more information about and a breakdown of my skills and competence.

Closing [Sincerely, Best]

Your signature

Your name (printed)

Sample Letters

Thursday, August 27, 20XX,

Julia Spencer, 101 Seaport Boulevard, Boston, MA 02210

Margret Simpleton Manager – Sonalux Kitchenette, 770 Atlantic Avenue, Boston, MA 02111

 Dear Madam,

 It is with great joy that applies to be considered for the position of Junior Accounts Manager with your organization, Sonalux Kitchenette, which was posted on the local dailies

 I feel qualified for the vacancy due to my possession of a Bachelor of Commerce degree (Accountancy Option) from the prestigious MIT Sloan School of Business.

 Additionally, I did my attachment at the M&T Accountancy Incorporated in Boston, Massachusetts, area. In case I get the job vacancy, I shall be available for work immediately.

Kindly grant my application with a favor.

Best regards, Julia Simpleton

Things to Consider When Writing

As you draft the job application letter, there are things you have to keep in mind. These are:

Emphasize your abilities and skills

This letter gives you the rare opportunity to showcase your competence. Never lose sight of this fact. As such, you should take every opportunity to emphasize the abilities and skills you have to mind. While at it, provide evidence to back your allegations up as well.

Remain concise and On-point

Do not make this letter too long and detailed. All you have to do is to provide the bare minimum pieces of information you need to convince the recruiting panel of your capabilities. In fact, you should make the letter no more than 1 page longer and highlight the necessary details.

Match your skills with the job requirements

In the course of drafting the letter, be sure to match the skills you have with those of the job requirements. That is to convince the panel of your own suitability and readiness to take up the challenges that the job has to offer.

Be factual and truthful

All the pieces of information you furnish have to be accurate and to the point. Refrain from exaggerating facts or incorporating misleading information in the cover letter. If possible, be sure to match the claims with hard evidence to their effects. This includes you accompanying the letter with the necessary certificates and affidavits.

Proof-read the letter

It goes without saying that you have to proofread the letter and weed out any grammatical errors before submitting the same to the panel. The purpose of a step of this kind is to eliminate any issues that may water down the seriousness of the letter and up your chances of getting it to sail through successfully.

Frequently Asked Questions

We take a look now at some of the frequently asked questions with regards to this particular topic:

What is the format of the job application?

The first paragraph should indicate the job you are applying for and the advert you are responding to, if any. In the second paragraph, you should state why exactly you feel qualified for the vacancy and the expectations you shall or intend to meet if picked for the said vacancy.

What is the best resume format?

Chronological, it is! This format is the most recommended for experienced job seekers. It focuses on your work history by showcasing your past accomplishments and duties you have ever held. Additionally, it offers more information on your specific professional milestone and achievements.

What a good CV looks like?

A good CV has to be written in 10-12 point font size; the headings ought to bear 14-18 points while the page margins are maintained at around 2.5 cm. That is to spread out the writings and make the same clearly legible to the naked eyes.

What are the two types of application letters?

There are two main kinds of application letters. These are the solicited and unsolicited applications. The former responds to an earlier job vacancy notice, whereas the latter is used to seek positions that may be but are not yet advertised.

What are the types of job application letters?

There are five main kinds of job application letters. These are value proposition letters, networking letters, letters of interest, referral cover letters, and general application letters. Use them appropriately in the course of making an application.

What should be the tone of the letter of application?

Being an official letter, this one has to be somber and professional in tone. Avoid manipulative language that may be construed to want to force the panel to consider you favorably. Instead, state your desire to work for the said firm and furnish them with the relevant details only.

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

Ace your job search

Explore effective job search techniques, interview strategies, and ways to overcome job-related challenges. Our coaches specialize in helping you land your dream job.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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