reference letter format for phd admission

Top Streams

• Data Science Courses in USA
• Business Analytics Courses in USA
• Engineering Courses in USA
• Tax Courses in USA
• Healthcare Courses in USA
• Language Courses in USA
• Insurance Courses in USA
• Digital Marketing Courses in USA

Top Specialization

• Masters in Data Analytics in USA
• Masters in Mechanical Engineering in USA
• Masters in Supply Chain Management in USA
• Masters in Computer Science in USA
• MBA in Finance in USA
• Masters in Architecture in USA

Top Universities

• Cornell University
• Yale University
• Princeton University
• University of California Los Angeles
• University of Harvard
• Stanford University
• Arizona State University
• Northeastern University
• Scholarships to Study in USA
• Project Management Courses in Australia
• Accounting Courses in Australia
• Medical Courses in Australia
• Psychology Courses in Australia
• Interior Designing Courses in Australia
• Pharmacy Courses in Australia
• Social Work Courses in Australia
• MBA in Australia
• Masters in Education in Australia
• Masters in Pharmacy in Australia
• Masters in Information Technology in Australia
• BBA in Australia
• Masters in Teaching in Australia
• Masters in Psychology in Australia
• University of Melbourne
• Deakin University
• Carnegie Mellon University
• Monash University
• University of Sydney
• University of Queensland
• RMIT University
• Macquarie University
• PR Courses in Australia
• SOP for Australia Student Visa
• Data Science Courses in Canada
• Business Management Courses in Canada
• Supply Chain Management Courses in Canada
• Project Management Courses in Canada
• Business Analytics Courses in Canada
• Hotel Management Courses in Canada
• MBA in Canada
• MS in Canada
• Masters in Computer Science in Canada
• Masters in Management in Canada
• Masters in Psychology in Canada
• Masters in Education in Canada
• MBA in Finance in Canada
• Masters in Business Analytics in Canada
• University of Toronto
• University of British Columbia
• McGill University
• University of Alberta
• York University
• University of Calgary
• Algoma University
• University Canada West
• IELTS requirement for Canada Student Visa
• Canada Visa Interview
• Top cities in Canada for International Students
• Project Management Courses in UK
• Data Science Courses in UK
• Public Health Courses in UK
• Digital Marketing Courses in UK
• Hotel Management Courses in UK
• Nursing Courses in UK
• Medicine Courses in UK
• Interior Designing Courses in UK
• Masters in Computer Science in UK
• Masters in Psychology in UK
• MBA in Finance in UK
• MBA in Healthcare Management in UK
• Masters in Education in UK
• Masters in Marketing in UK
• MBA in HR in UK
• University of Oxford
• University of Cambridge
• Coventry University
• University of East London
• University of Hertfordshire
• University of Birmingham
• Imperial College London
• University of Glasgow

Top Resources

• Universities in Germany
• Study in Germany
• Masters in Germany
• Courses in Germany
• Bachelors in Germany
• Germany Job Seeker Visa
• Cost of Living in Germany
• Best Universities in Germany

Top Courses

• Masters in Data Science in Germany
• MS in Computer Science in Germany
• Marine Engineering in Germany
• MS Courses in Germany
• Masters in Psychology in Germany
• Hotel Management Courses in Germany
• Masters in Economics in Germany
• Paramedical Courses in Germany
• Karlsruhe Institute of Technology
• University of Bonn
• University of Freiburg
• University of Hamburg
• University of Stuttgart
• Saarland University
• Mannheim University
• MBA in Ireland
• Phd in Ireland
• Masters in Computer Science Ireland
• Cyber Security in Ireland
• Masters in Data Analytics Ireland
• Ms in Data Science in Ireland
• Pharmacy courses in ireland
• Business Analytics Course in Ireland
• Universities in Ireland
• Study in Ireland
• Masters in Ireland
• Courses in Ireland
• Bachelors in Ireland
• Cost of Living in Ireland
• Ireland Student Visa
• Part Time Jobs in Ireland
• Trinity College Dublin
• University College Dublin
• Dublin City University
• University of Limerick
• Dublin Business School
• Maynooth University
• University College Cork
• National College of Ireland

Colleges & Courses

• Masters in France
• Phd in France
• Study Medicine in France
• Best Universities in Frankfurt
• Best Architecture Colleges in France
• ESIGELEC France
• Study in France for Indian Students
• Intakes in France
• SOP for France Visa
• Study in France from India
• Reasons to Study in France
• How to Settle in France

More About France

• Cost of Living in France
• France Study Visa
• Cost of Living in Frankfurt
• France Scholarship for Indian Students
• Part Time Jobs in France
• Stay Back in France After Masters

About Finland

• Universities in Finland
• Study in Finland
• Courses in Finland
• Bachelor Courses in Finland
• Masters Courses in Finland
• Cost of Living in Finland
• MS in Finland
• Average Fees in Finland Universities
• PhD in Finland
• Jobs in Finland
• Bachelor Degree in Medicine & Surgery
• MBBS Courses in Georgia
• MBBS Courses in Russia
• Alte University
• Caucasus University
• Georgian National University SEU
• David Tvildiani Medical University
• Caspian International School Of Medicine
• Asfendiyarov Kazakh National Medical University
• Kyrgyz State Medical Academy
• Cremeia Federal University
• Bashkir State Medical University
• Kursk State Medical University
• Andijan State Medical Institute
• IELTS Syllabus
• IELTS Prepration
• IELTS Eligibility
• IELTS Test Format
• IELTS Band Descriptors
• IELTS Speaking test
• IELTS Writing Task 1
• IELTS score validity
• IELTS Cue Card

IELTS Reading Answers Sample

• Animal Camouflage
• Types Of Societies
• Australia Convict Colonies
• A Spark A Flint
• Emigration To The Us
• The History Of Salt
• Zoo Conservation Programmes
• The Robots Are Coming
• The Development Of Plastic

IELTS Speaking Cue Card Sample

• Describe A Puzzle You Have Played
• Describe A Long Walk You Ever Had
• Describe Your Favourite Movie
• Describe A Difficult Thing You did
• Describe A Businessman You Admire
• Memorable Day in My Life
• Describe Your Dream House
• Describe A Bag You Want to Own
• Describe a Famous Athlete You Know
• Aquatic Animal

IELTS Essay Sample Sample

• Best Education System
• IELTS Opinion Essay
• Agree or Disagree Essay
• Problem Solution Essays
• Essay on Space Exploration
• Essay On Historical Places
• Essay Writing Samples
• Tourism Essay
• Global Warming Essay
• GRE Exam Fees
• GRE Exam Syllabus
• GRE Exam Eligibility
• Sections in GRE Exam
• GRE Exam Benefits
• GRE Exam Results
• GRE Cutoff for US Universities
• GRE Preparation
• Send GRE scores to Universities

GRE Exam Study Material

• GRE Verbal Preparation
• GRE Study Material
• GRE AWA Essays
• GRE Sample Issue Essays
• Stanford University GRE Cutoff
• Harvard University GRE Cutoff
• GRE Quantitative Reasoning
• GRE Verbal Reasoning
• GRE Reading Comprehension
• Prepare for GRE in 2 months

Other Resources

• Documents Required For Gre Exam
• GRE Exam Duration
• GRE at Home
• GRE vs GMAT
• Improve GRE Verbal Scores

Free GRE Ebooks

• GRE Preparation Guide (Free PDF)
• GRE Syllabus (Free PDF)
• GMAT Eligibility
• GMAT Syllabus
• GMAT Exam Dates
• GMAT Registration
• GMAT Exam Fees
• GMAT Sections
• GMAT Purpose

GMAT Exam Study Material

• How to prepare for GMAT?
• GMAT Score Validity
• GMAT Preparation Books
• GMAT Preparation
• GMAT Exam Duration
• GMAT Score for Harvard
• GMAT Reading Comprehension
• GMAT Retake Strategy

Free GMAT Ebooks

• GMAT Guide PDF
• Download GMAT Syllabus PDF
• TOEFL Exam Registration
• TOEFL Exam Eligibility
• TOEFL Exam Pattern
• TOEFL Exam Preparation
• TOEFL Exam Tips
• TOEFL Exam Dates
• Documents for TOEFL Exam
• TOEFL Exam Fee

TOEFL Exam Study Material

• TOEFL Preparation Books
• TOEFL Speaking Section
• TOEFL Score and Results
• TOEFL Writing Section
• TOEFL Reading Section
• TOEFL Listening Section
• TOEFL Vocabulary
• Types of Essays in TOEFL

Free TOEFL Ebooks

• TOEFL Exam Guide (Free PDF)
• PTE Exam Dates
• PTE Exam Syllabus
• PTE Exam Eligibility Criteria
• PTE Test Centers in India
• PTE Exam Pattern
• PTE Exam Fees
• PTE Exam Duration
• PTE Exam Registration

PTE Exam Study Material

• PTE Exam Preparation
• PTE Speaking Test
• PTE Reading Test
• PTE Listening Test
• PTE Writing Test
• PTE Essay Writing
• PTE exam for Australia

Free PTE Ebooks

• PTE Syllabus (Free PDF)
• Duolingo Exam
• Duolingo Test Eligibility
• Duolingo Exam Pattern
• Duolingo Exam Fees
• Duolingo Test Validity
• Duolingo Syllabus
• Duolingo Preparation

Duolingo Exam Study Material

• Duolingo Exam Dates
• Duolingo Test Score
• Duolingo Test Results
• Duolingo Test Booking

Free Duolingo Ebooks

• Duolingo Guide (Free PDF)
• Duolingo Test Pattern (Free PDF)

NEET & MCAT Exam

• NEET Study Material
• NEET Preparation
• MCAT Eligibility
• MCAT Preparation

SAT & ACT Exam

• ACT Eligibility
• ACT Exam Dates
• SAT Syllabus
• SAT Exam Pattern
• SAT Exam Eligibility

USMLE & OET Exam

• USMLE Syllabus
• USMLE Preparation
• USMLE Step 1
• OET Syllabus
• OET Eligibility
• OET Prepration

PLAB & LSAT Exam

• PLAB Exam Syllabus
• PLAB Exam Fees
• LSAT Eligibility
• LSAT Registration
• PLAB Accepted Countries
• TOEIC Result
• Study Guide

Application Process

• LOR for Masters
• SOP Samples for MS
• LOR for Phd
• SOP for Internship
• SOP for Phd
• Check Visa Status
• Motivation Letter Format
• Motivation Letter for Internship
• F1 Visa Documents Checklist

Career Prospects

• Popular Courses after Bcom in Abroad
• Part Time Jobs in Australia
• Part Time Jobs in USA
• Salary after MS in Germany
• Salary after MBA in Canada
• Average Salary in Singapore
• Higher Studies after MBA in Abroad
• Study in Canada after 12th
• Most Demanding Engineering Fields

Trending Topics

• Best Education System in World
• Best Flying Schools in World
• Top Free Education Countries
• Best Countries to Migrate from India
• 1 Year PG Diploma Courses in Canada
• Germany Post Study Work Visa
• Post Study Visa in USA
• Packing List for Indian Students
• Data Science Vs Data Analytics
• Public Vs Private Universities in Germany
• Universities Vs Colleges
• Difference Between GPA and CGPA
• Undergraduate Vs Graduate
• MBA in UK Vs MBA in USA
• Degree Vs Diploma in Canada
• IELTS vs TOEFL
• Duolingo English Test vs. IELTS
• Canada Vs India
• Why Study in Canada
• Cost of Living in Canada
• Education System in Canada
• SOP for Canada
• Summer Intake in Canada
• Spring Intake in Canada
• Winter Intake in Canada
• Accommodation in Canada for Students
• Average Salary in Canada
• Fully Funded Scholarships in Canada
• Why Study in USA
• Cost of Studying in USA
• Spring Intake in USA
• Winter Intake in USA
• Summer Intake in USA
• STEM Courses in USA
• Scholarships for MS in USA
• Acceptable Study Gap in USA
• Interesting Facts about USA
• Free USA course
• Why Study in UK
• Cost of Living in UK
• Cost of Studying in UK
• Education System in UK
• Summer Intake in UK
• Spring Intake in UK
• Student Visa for UK
• Accommodation in UK for Students
• Scholarships in UK
• Why Study in Germany
• Cost of Studying in Germany
• Education System in Germany
• SOP for Germany
• Summer Intake in Germany
• Winter Intake in Germany
• Study Visa for Germany
• Accommodation in Germany for Students
• Free Education in Germany

Country Guides

• Study in UK
• Study in Canada
• Study in USA
• Study in Australia
• SOP Samples for Canada Student Visa
• US F1 Visa Guide for Aspirants

Exams Guides

• Duolingo Test Pattern

Recommended Reads

• Fully Funded Masters Guide
• SOP Samples For Australia
• Scholarships for Canada
• Data Science Guide
• SOP for MS in Computer Science
• Study Abroad Exams
• Alumni Connect
• Booster Program
• Scholarship

GPA CALCULATOR Convert percentage marks to GPA effortlessly with our calculator!

Expense calculator plan your study abroad expenses with our comprehensive calculator, ielts band calculator estimate your ielts band score with our accurate calculator, education loan calculator discover your eligible loan amount limit with our education calculator, university partner explore growth and opportunities with our university partnership, accommodation discover your perfect study abroad accommodation here, experience-center discover our offline centers for a personalized experience, our offices visit us for expert study abroad counseling..

• 18002102030
• Study Abroad

Letter Of Recommendation for PhD: Sample, Format And How to Write

Updated on 19 july, 2024.

Urvi Agrawal

A letter of recommendation for PhD, or LOR for a PhD is an important document required for admission into PhD programs at foreign institutions if you are planning to  study abroad . While scores, transcripts, and other vital documents are mostly factual, the LOR is an independent and objective analysis of applicants. 

Many students question me about the number of LORs that need to be submitted. Based on my research about the admission process of various universities, I have realized that most PhD courses usually require two to three recommendations. These provide committees with an overview of the applicant’s core strengths, skills, and accomplishments. 

Let’s dive deeper into the recommendation letters for PhD, their format, and samples.

Table of Contents

What is the need for letter of recommendation for phd students, whom should you ask for phd lor.

• Academic LOR:
• Professional LOR:

Introduction:

Conclusion:, lor for phd: guidelines, popular guides to simplify your study abroad journey, sample lor for phd:, important tips to write lor for phd, download country guides (free pdfs).

A letter of recommendation is crucial for PhD students as it provides a comprehensive evaluation of their academic abilities, research potential, and personal qualities from a credible source. 

Admissions committees rely on these letters to gain insight into the applicant's previous achievements, work ethic, and suitability for advanced study. Such letters often highlight the student's strengths, accomplishments, and specific examples of their contributions to research projects.

This external validation helps differentiate candidates in a competitive selection process, ensuring that those with the necessary skills, dedication, and intellectual curiosity are chosen for the program.

The vital part of writing a LOR is choosing the right recommender. For a PhD SOP, the recommender should be someone who can endorse your candidacy and provide an unbiased application essay. Since all the other documents are self-prepared, they are likely to be biased. LOR provides an external perspective, which entirely depends on your recommender. It is unique because it is your assessment from an external viewpoint. Your recommender for PhD should be someone who can be described as follows:

One who has a good rapport.

Who understands your personality, achievements, and capabilities.

With whom you have shared your academic and professional experiences and journey 

Who is aware of your current research ideas

Who supports your research ideas.

Types of LOR for PhD

International universities offering PhDs require two to three LORs, depending on your academic and professional experience. Two academic LORs are needed, and one professional LOR is required if you have work experience. Basically, the LOR for a PhD is classified into two categories:

Academic LOR: 

An Academic letter of recommendation is provided by the professor of your educational institution. Most commonly, you are asked to provide two academic LORs for a PhD at an international university. In such LORs, professors need to highlight the applicant’s capabilities and achievements. It should reflect the recommender’s perspective on you and your research ideas.

Professional LOR: 

The applicant’s professional letter of recommendation asks if they have any work experience. Only one professional LOR is needed in that case. It is provided by your immediate supervisor or employer. It should reflect the recommender’s perspective on your professional ability to work within a team.

How to write LOR for PhD

When your recommender is willing to write your LOR for a PhD, you should share your research ideas, achievements, capabilities, objectives, and relevant information. The format of the LOR should consist of the answers to several questions related to your suitability for a PhD. The LOR, whether academic or professional, written by your recommender should sound realistic and authentic. The standard LOR format for PhDs should have the following details:

This part of the LOR should include the details regarding the recommender. It is a brief introduction of the recommender, with their current designation and professional experience mentioned in the LOR. They also need to mention their relationship with and duration of association with the applicant. The details of the recommender’s association and guidance must be mentioned in the LOR.

It includes the details of the applicant’s technical skills, certification, internship work, research ideas, research outcomes, research goals, capabilities, qualities, work experience, presentations, seminars, extracurricular activities, etc. It is quite crucial to add all the relevant information required to consider the applicant’s candidacy and future undertakings. 

This last part of the LOR format summarizes the applicant’s desire for the PhD program. The closing part of the LOR essay application includes the recommender’s signature and contact details.

An excellent LOR for PhD highlights at least three attributes of the aspirant – a social attribute and two subject-linked or technical attributes. Here are some notable guidelines:

The LOR should be 1-2 pages long with 5-6 paragraphs. 

Recommenders should start the LOR by introducing themselves and the aspirant.

Recommenders should also discuss how and from when they are professionally related to the applicants in the first paragraph. 

The following paragraphs should be divided into three segments, each highlighting the aspirant’s particular skill or quality.

Recommenders should emphasize applicant’s analytical abilities, subject knowledge, time management skills, dedication, responsibility, research abilities, etc. 

The conclusion will sum up the qualities of the aspirant while ending with a solid recommendation to the university for accepting the application.

Fully Funded Master's Guide

The list of scholarships to cover ALL your university expenses.

Exams To Study Abroad

Top study abroad exams to fast-forward your global career!

Free Guide On MBA

Transform your career trajectory with an MBA abroad!

Packing List For Students

Most useful items to pack when preparing to study abroad.

How To Choose Your Major ?

Choose in-demand specializations for a successful career abroad.

The following sample LOR for a PhD is one of many ways of writing it.

Dear [recipient’s name] or To Whom it May Concern

I am pleased to get the chance to recommend (name of applicant) for the PhD position in (course/study area name) at your institution. I have taught (name of applicant) for the last (tenure in years) in the areas of (subject areas). I will be delighted to witness him/her excelling in this particular field. The topic (title) proposed by him/her is vital for the modern-day scenario and needs extensive research. It will be beneficial for all the industry stakeholders in the (sector name) and also academicians who can access real-time insights on the subject. (Name of applicant) has completed a research project over a period of (duration) on (name of project) under my supervision. I have witnessed his/her work efficiency, critical thinking abilities, and inquisitiveness regarding various findings. He/she also has brilliant communication skills and the ability to mentor and guide peers. (Name) has a down-to-earth nature and respects others while adhering to rules and regulations. His/her independent or group work on research projects and studies has been immensely satisfying. He/she is an analytical thinker and is stimulated by new academic challenges. This trait makes him/her strive for innovative solutions to real-world problems with a strong desire to improve the world around. Hectic timelines, various constraints, tough work conditions, multitasking, and dealing with multiple people along the way, are things that he/she can tackle with ease while delivering work seamlessly. With these positive abilities, he/she will be an asset to any institution. (Name) has improved consistently every year and is a deserving candidate for an opportunity to work in the field of (topic name). I would be delighted if my recommendation helped him/her obtain admission in to (course name).  If you have any queries regarding research, academics, or other areas pertaining to (applicant name’s) candidature, please feel free to reach me at the following phone or email address. I am usually available on the phone between Monday and Friday from time to time, i.e.,11 am to 4 pm. Sincerely, (Name of Referee) Designation: Phone Number: Email ID:

The following important tips should be considered while writing an LOR for a PhD:

The selection of the right recommender is crucial. Choose your recommender carefully who meets the specifications mentioned in your PhD application.

Choosing your recommenders with finer academic and professional qualifications is of utmost importance.

Stay in contact with your potential recommenders and maintain good communication with them in advance.

Share your research proposal, goals, and achievements with your recommenders.

Your LORs for a PhD should differ from each other.

Your LOR should showcase your qualities, capabilities, and strengths. 

Online recommendation forms should be submitted well before the deadline.

The letter should be realistic and unbiased.

The relationship between the recommender and the applicant should be demonstrated clearly.

All the information stated in the LOR should be genuine, authentic, and accurate. Ensure that no information is false or exaggerated.

A well-crafted Letter of Recommendation is a crucial component of any PhD application, serving as a testament to the candidate's academic abilities, research potential, and character. For recommenders, it's important to provide a balanced, honest, and detailed account of the candidate’s capabilities, tailoring the letter to highlight qualities that are most relevant to the PhD program. For applicants, choosing the right recommenders and ensuring they understand the importance of the letter in the context of a PhD application is key. 

Study in the USA

Check out top courses & program in USA. [Complete Guide]

Study in the Canada

Check out top courses & program in Canada. [Complete Guide]

Study in the Germany

Check out top courses & program in Germany. [Complete Guide]

Study in the Australia

Check out top courses & program in Australia. [Complete Guide]

Study in the UK

Check out top courses & program in UK. [Complete Guide]

How long is a letter of recommendation for a PhD?

A letter of recommendation for a PhD program is typically one to two pages long. It should be concise yet thorough, offering detailed insights into the candidate’s qualifications, academic achievements, and research potential. The length ensures that the recommender can provide specific examples and anecdotes that highlight the applicant's strengths and suitability for the program while maintaining clarity and focus.

Who should write my PhD letter of recommendation?

A PhD letter of recommendation should be written by someone who knows the applicant well academically and professionally. Ideal recommenders include professors, research supervisors, or professional mentors who have closely observed the applicant’s work, capabilities, and potential. Their credibility and detailed understanding of the applicant's skills and achievements add significant weight to the recommendation.

Can I get a recommendation letter from a PhD student?

A recommendation letter from a PhD student is generally not advisable. Academic institutions prefer letters from established professionals like professors or research supervisors who have more experience and authority in their fields. These individuals can provide a more credible and authoritative assessment of the applicant.

How many LORs are required for a PhD?

The number of letters of recommendation (LORs) required for a PhD application typically ranges from two to four, depending on the program and institution. Most commonly, three letters are requested.

Is there any format for LOR?

Yes, there is a general format for a letter of recommendation (LOR). It typically includes an introduction that states the recommender’s relationship with the applicant, a body that details the applicant’s qualifications, skills, and achievements with specific examples, and a conclusion that summarizes the recommender’s support for the applicant’s admission. It should be formally written, concise, and tailored to the specific program.

How important is a recommendation letter in a PhD application?

A recommendation letter is highly important in a PhD application. It provides a third-party evaluation of the applicant's academic and research abilities, character, and potential for success. These letters help admissions committees gauge the applicant’s fit for the program, complementing other application materials like transcripts and personal statements. Strong, supportive LORs can significantly enhance an applicant’s chances of admission.

Urvi has 3 years of experience as a content writer and marketer. Over years, she has established herself as a study-abroad expert and is adept at crafting compelling and engaging content for students. Self-driven and passionate professional, she likes writing poetry and has authored a poetry book ‘Thoughts of a Wallflower’.

Exams to Study Abroad

Top study abroad destinations, important resources, get free consultation, refer your friend & earn upto ₹15000.

Help your friend upgrade to a Global Career and earn rewards together.

Similar Articles

Motivation Letter for PhD: Format, Sample & Tips

Motivation Letter – How to Write, Format & Samples

Top 10 Letter of Recommendation Templates for PhD Applicants

Are you struggling with writing a convincing letter of recommendation for a PhD candidate? Look no further than our letter of recommendation template for PhDs. This comprehensive guide provides examples that fit various academic disciplines, so you can edit them as needed to make sure the letter addresses your candidate’s unique strengths and experience.

Crafting a letter of recommendation for a PhD can be daunting, but with our template as your starting point, you’ll be able to approach the process with more confidence. Our examples cover all the critical elements of a well-written letter, from a warm and personalized opening to a specific discussion of the candidate’s accomplishments and contributions to the field.

Whether you’re a professor, employer, or colleague of the PhD applicant, you want to present a detailed, thoughtful letter that captures their potential and highlights their strengths. Using our letter of recommendation template for PhDs, you’ll have a framework that allows you to do just that. Start with our examples and customize them to match the candidate and program requirements, and you can be sure that the recommendation you provide will help boost your candidate’s chances of being accepted.

The Perfect Structure for Writing a Letter of Recommendation for a PhD Program

Are you tasked with writing a letter of recommendation for someone who is applying for a PhD program? Well, let me tell you – it can be a daunting task. But fear not, because I’m here to help you out with the perfect structure for your letter of recommendation.

First things first, you want to start your letter off strong with an introduction. This should include who you are and how you know the applicant. You want to establish your credibility upfront so that the admissions committee knows that your opinion holds weight.

Next, it’s important to provide an overview of the applicant’s academic and professional qualifications. This is where you can really highlight their strengths and show why they would be a great fit for the PhD program. Be specific and provide examples of their accomplishments and achievements.

After that, it’s time to get personal. In this section, you want to talk about the applicant’s character and work ethic. Admissions committees want to know that the applicant is not only qualified but is also a good fit for their program. Give examples of how the applicant has demonstrated leadership, collaboration, and a passion for their field of study.

Finally, wrap up your letter with a strong conclusion. Reiterate why you think the applicant would be a great addition to the PhD program and encourage the admissions committee to seriously consider their application.

Remember, your letter of recommendation can make all the difference in the applicant’s acceptance into the program. By following this structure, you can ensure that you’re providing a well-rounded and impressive recommendation.

Good luck and happy writing!

Best, [Your Name]

Recommendation Letter Template for PhD Application

Recommendation for phd in computer science.

Dear Admissions Committee,

It is my pleasure to write this letter of recommendation for John Doe, who is applying for a PhD program in Computer Science. John was my student for two courses in computer programming, and he consistently demonstrated his passion for the subject and his ability to grasp complicated concepts. He was also an active participant in discussions and offered valuable insights on various topics.

John has a strong academic record, with grades consistently in the top 10% of his class. He has also been involved in several research projects, with two of them resulting in published papers. His dedication to research and problem-solving make him an excellent candidate for a PhD program. John will undoubtedly make valuable contributions to the research community and improve the field of Computer Science.

As such, I wholeheartedly recommend John for admission to your esteemed PhD program in Computer Science.

Professor Jane Smith

Recommendation for PhD in Psychology

I am writing to recommend Jane Doe for admission to your PhD program in Psychology. Jane has been a research assistant in my lab for two years, during which she has demonstrated exemplary research skills and dedication to her work. She has contributed to several projects, including authoring two peer-reviewed journal articles.

Jane has a sharp mind and analytical skills, which are critical for research in Psychology. She is also a great communicator and has presented her findings at several conferences. She is an excellent team player and has collaborated with other researchers to produce meaningful insights.

I have no doubt that Jane will continue to excel in her research and become an accomplished researcher in Psychology. I highly recommend her for admission to your PhD program.

Warm regards,

Professor John Smith

Recommendation for PhD Scholarship

Dear Scholarship Committee,

I am writing this letter of recommendation for Tom Smith, who is applying for a PhD scholarship. Tom was my research assistant for two years, during which he exhibited hard work, dedication, and a deep interest in the research field. He has shown an impressive ability to understand and apply research concepts from diverse fields.

Tom has an excellent academic record, and he has received recognition for his contributions to several published papers. He has also demonstrated leadership skills by organizing research seminars and workshops. Tom’s dedication to research sets him apart, and he promises to make significant contributions to the research community.

Therefore, I highly recommend Tom Smith for the PhD scholarship. His passion for research, tireless work ethic, and profound intellect make him an excellent candidate for the scholarship.

Professor Emma Brown

Recommendation for PhD Teaching Assistantship

Dear Hiring Committee,

I am pleased to write this letter of recommendation for Maria Brown, a former student of mine who is applying for a PhD teaching assistantship in your department. During her studies, Maria demonstrated an exceptional grasp of the course material, and she regularly outperformed her peers in coursework and exams.

As a teaching assistant, Maria was dedicated and highly effective. She went above and beyond in her duties, devoting extra time to help students grasp difficult concepts. Maria’s excellent communication skills and ability to simplify complex material made her a valuable asset to the department.

Overall, I recommend Maria Brown without hesitation for the position of PhD teaching assistant. Her passion for the subject matter, strong work ethic, and excellent communication skills make her a strong candidate for the role.

Best regards,

Professor Michael Lee

Recommendation for PhD Research Internship

Dear Internship Program Director,

I am writing this letter of recommendation for Jack Wilson, a student of mine who is applying for a PhD research internship in your department. Jack has an excellent academic record, and his aptitude for research is exceptional. I have supervised him for the past two years and have been impressed by his excellent research skills.

Jack demonstrates a keen understanding of research methodology and the ability to critically evaluate research. He approaches every project with a dedicated and focused mind and strives to illustrate the significance of his work. His attention to detail ensures that the work he produces is of the highest quality.

I strongly recommend Jack for the PhD research internship. His passion for research, excellent analytical skills, and dedication to detail make him an excellent choice for the program.

Professor Eric Johnson

Recommendation for PhD Program Extension

I am writing to recommend extending the PhD program duration for Jane Smith. Jane is a PhD candidate under my supervision, and she is an exceptional researcher with great potential.

Jane has made significant contributions to research in her field, and her work has resulted in several high-impact publications. However, some unexpected life events have hindered progress on her dissertation. As a result, Jane requires additional time to complete her research and write her dissertation.

Jane has demonstrated excellent academic performance and has a record of service to the department, and she is ideally qualified to complete her PhD research in this field. I strongly recommend granting Jane the extension of her PhD program duration and offering her the opportunity to complete her research and authority in the field.

Professor Katherine Hill

Tips for Crafting a Compelling Letter of Recommendation for PhD Applicants

Writing a letter of recommendation is an important responsibility that can greatly impact a PhD applicant’s chances of being accepted into a program. Crafting a compelling letter of recommendation requires careful consideration and attention to detail. Below are some tips to help you create a strong letter of recommendation that accurately reflects the applicant’s qualifications:

• Include specific details: When writing a letter of recommendation, it’s important to include specific details about the applicant’s qualifications, achievements, and abilities. Rather than using generalizations, try to include concrete examples that demonstrate why the applicant would be an excellent candidate for the PhD program.
• Avoid clichés: While it can be tempting to use clichés in a letter of recommendation, doing so can diminish its impact. Instead, try to use unique and descriptive language that highlights the applicant’s strengths and abilities.
• Be honest: It’s important to be honest when writing a letter of recommendation. If you cannot honestly recommend the applicant, it’s better to decline the request for a letter of recommendation than to write a lukewarm or negative letter.
• Keep it concise: While it’s important to include specific details, it’s also important to keep the letter of recommendation concise. Try to focus on the applicant’s most important qualifications and achievements and avoid unnecessary details.
• Address weaknesses: If the applicant has any weaknesses or areas where they may not be as strong as other candidates, it’s important to address these in the letter of recommendation. However, it’s important to do so in a constructive way that highlights the applicant’s strengths as well.
• Proofread: Like any written document, it’s important to proofread the letter of recommendation carefully. Check for spelling and grammar errors, and make sure that the document is well-organized and easy to read.

Overall, writing a letter of recommendation can be a challenging but rewarding task. By following these tips and putting thought and care into the process, you can help the applicant stand out and increase their chances of being accepted into the PhD program of their choice.

That’s all folks!

And that’s a wrap! I hope you found this letter of recommendation template for PhD students helpful. Remember, your recommendation letter should highlight your strengths, achievements, and potential as a researcher. And don’t forget to ask for your recommender’s permission before using their letter as a template! Thank you for reading and please feel free to visit again for more tips and tricks to help you succeed in your academic journey. Stay curious and keep learning!

Pharmacy Letter of Recommendation Template: A Guide to Writing a Standout Letter The Ultimate Guide to Letter of Recommendation Template for a Job Counselor Letter of Recommendation Template Job: A Guide to Writing an Effective Recommendation Letter Effective Letter of Recommendation Template for Teacher Wanting a Principal Position

We're sorry but you will need to enable Javascript to access all of the features of this site.

Stanford Online

A guide to letters of recommendation for graduate school applications.

Embarking on a journey toward higher education is an exciting yet overwhelming endeavor, and the path to graduate school is no exception.

As you gather the necessary materials for your application, one critical component can be particularly complex: letters of recommendation. These letters provide insight into your academic and professional capabilities, offering admissions committees a glimpse into your potential as a graduate student, but how can you impact this important part of your application? In this guide, we'll explore how to approach this aspect of your application, using Stanford University's recommendations and insights from the Graduate Admissions website .

How Many Letters of Recommendation Do You Need?

Requirements vary considerably across different types of graduate level educational programs. Nearly all master’s degree programs, including all of Stanford’s programs, require letters of recommendation, however graduate certificate programs often do not. If you choose to pursue a graduate certificate at Stanford, letters of recommendation are not required with your application. If you're determining whether to pursue a graduate certificate or master’s degree through Stanford Online, you may find this comparison tool helpful .

Most master’s degree programs, including MS programs through Stanford , require three letters of recommendation. However, it's essential to verify the specific guidelines set by your target institution and program. Once you know the number of letters that are required, it's a good strategy to have additional recommenders in mind. For every letter you need, aim to identify at least two individuals who could provide strong endorsements on your behalf. This precautionary approach ensures that you have a backup plan in case one of your intended recommenders is unable to fulfill your request.

Who Should Write Your Letters Of Recommendation?

Securing strong letters of recommendation begins with choosing the right individuals to vouch for your abilities. Stanford advises that your recommenders be academic or professional references who know you well and can most accurately assess your potential for graduate study. Ideally, at least one of these letters should come from a university professor familiar with your academic work.

Consider individuals who have worked closely with you and can attest to your skills, achievements, and potential. The goal is to select people who can provide detailed and authentic insights into your capabilities, whether it's a professor whose course you excelled in, a supervisor from an internship, or a professional colleague.

What Makes a Good Letter of Recommendation?

Recommendation letters are a window into your character and potential.Stanford's guidelines shed light on what these letters should encompass. Recommenders are asked to respond to specific questions, such as the level of your abilities in comparison to other students, the number of years they've evaluated people in your peer group, and your standing in terms of academic performance.

The recommendation letter prompt encourages recommenders to provide candid assessments of your qualifications,including your potential for advanced study, analytical thinking capabilities, and ability to express ideas clearly. Descriptions of significant achievements, personal qualities, and character traits relevant to your scholarly pursuits are highly valuable.

How Should You Ask Someone to Write You a Letter of Recommendation?

Even after you’ve identified people who you think would be good choices for recommenders, it can be intimidating to ask them! We’ve put together some tips to aid you in this process:

• Plan Ahead and Communicate Timely Start the process well in advance to give your recommenders ample time to write a thoughtful letter. It's courteous to reach out at least two months prior to the application deadline. But if you're especially eager to get started, you can reach out as early as six months ahead of time. Reaching out early demonstrates your respect for your recommender's time and allows them to allocate sufficient time to craft a compelling letter.
• Initiate a Personalized Conversation When approaching someone for a recommendation, make it a personalized interaction. Reach out in-person, if possible, or schedule a phone or video call with them. If the person is very busy you may be most successful with a well-composed email. When you reach out, express your gratitude for their guidance and mentorship, and explain your intention to apply for graduate school.
• Provide Them with Context and Information In your request, offer context about the program you are applying to, the field of study, and specific details that might be relevant. This information will help your recommender tailor their letter to align with the expectations of the program and highlight the qualities that are most important for admission.
• Make the Request Explicit Clearly state that you are requesting a letter of recommendation. Politely ask if they would be willing to support your application by writing a strong letter on your behalf. Be direct, yet respectful, in your approach.
• Offer Resources and Materials To facilitate the process for your recommender, provide essential information such as your resume, transcripts, personal statement, and any relevant assignments or projects you've worked on together. This will give them the necessary material to craft a well-informed and accurate letter. Be sure to also share the information you have about the process. For example, if you’re applying to Stanford, each of your recommenders are also asked to fill out an additional form of questions. Stanford also provides a general prompt for the letter which would be helpful for you to share. However the exact prompt displayed to the recommender may differ depending on the graduate program you select.
• Follow Up and Stay Engaged Once your recommender agrees to write the letter, stay engaged and responsive. Offer any additional information they might need, answer their questions promptly, and provide periodic updates on your application progress. A thankyou note after the letter is submitted is a thoughtful gesture.
• Express Your Gratitude Throughout your request, convey your sincere appreciation for their assistance. Recognize that writing a recommendation letter takes time and effort, and express your gratitude for their willingness to contribute to your academic journey.

How do you submit your letters of recommendation once they are complete?

This part of the process depends entirely on the program and institution for which you are applying, check with the information specific to your program.

At Stanford, recommenders must register on the online application system. Timeliness is crucial, so aim to complete this step as early as possible to ensure that the letters are received by the application deadline. Stanford's system will generate personalized links for your recommenders to submit their recommendations online.

After your recommenders have submitted their letters, you'll receive email notifications confirming their completion. The application system allows you to manage your recommenders on the same page where you registered them. This includes sending reminder emails and making changes, if necessary.

How Can Ethical Integrity Be Maintained?

It's important to emphasize that you must respect ethical guidelines throughout this process. You should not draft, write, translate, or submit your own reference. Stanford University's application terms explicitly state that the letters of recommendation must be authored solely by your recommenders. Informing your recommenders about this policy is your responsibility to ensure the integrity of your application.

In summary, letters of recommendation play an integral role in your graduate school application, providing valuable insights into your potential as a student and future scholar. By selecting the right recommenders, registering them early, guiding them with prompts and being prepared with your examples and materials, you can ensure that your application showcases your strengths and capabilities in the best light possible. As you embark on this next chapter of your academic journey, remember that your recommenders are your allies, championing your cause as you strive to reach new heights in your field of study.

We hope you found this letters of recommendation guide useful as you’re applying to grad school, please know that following the advice in this article does not guarantee your admission to any program.

Best of luck!

• Engineering
• Artificial Intelligence
• Computer Science & Security
• Business & Management
• Energy & Sustainability
• Data Science
• Medicine & Health
• Explore All
• Technical Support
• Master’s Application FAQs
• Master’s Student FAQs
• Master's Tuition & Fees
• Grades & Policies
• Graduate Application FAQs
• Graduate Student FAQs
• Graduate Tuition & Fees
• Community Standards Review Process
• Academic Calendar
• Exams & Homework FAQs
• HCP History
• Enrollment FAQs
• Tuition, Fees, & Payments
• Custom & Executive Programs
• Free Online Courses
• Free Content Library
• School of Engineering
• Graduate School of Education
• Stanford Doerr School of Sustainability
• School of Humanities & Sciences
• Stanford Human Centered Artificial Intelligence (HAI)
• Graduate School of Business
• Stanford Law School
• School of Medicine
• Learning Collaborations
• Stanford Credentials
• What is a digital credential?
• Grades and Units Information
• Our Community
• Get Course Updates

• Affiliate Program

• UNITED STATES
• 台灣 (TAIWAN)
• TÜRKIYE (TURKEY)
• Academic Editing Services
• - Research Paper
• - Journal Manuscript
• - Dissertation
• - College & University Assignments
• Admissions Editing Services
• - Application Essay
• - Personal Statement
• - Recommendation Letter
• - Cover Letter
• - CV/Resume
• Business Editing Services
• - Business Documents
• - Report & Brochure
• - Website & Blog
• Writer Editing Services
• - Script & Screenplay
• Our Editors
• Client Reviews
• Editing & Proofreading Prices
• Wordvice Points
• Partner Discount
• Plagiarism Checker
• APA Citation Generator
• MLA Citation Generator
• Chicago Citation Generator
• Vancouver Citation Generator
• - APA Style
• - MLA Style
• - Chicago Style
• - Vancouver Style
• Writing & Editing Guide
• Academic Resources
• Admissions Resources

Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee? 

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor. 

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

• Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you. 
• Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor. 
• Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business. 
• Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students. 

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life. 

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request. 

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

• What is your relationship with the student?
• Why should the graduate faculty listen to your opinion? (include your status, title)
• What makes this student special? (discuss their characteristics, qualities, traits)
• What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
• What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
• What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

• Classes the student has taken with the recommender
• Experiences you have shared
• Transcripts
• Research experience and internships
• Awards and achievements
• Academic/career goals
• Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

• Graduate program application due date
• Copy of recommendation forms (if applicable)
• Instructions for submitting LORs (hard copy, soft copy, or direct to school)
• Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

• Make your language more personal in tone than research writing.
• Use the active voice and first-person point of view more often.
• Write chronologically, starting from important traits and then moving on to actions and achievements.
• Use lots of details—list course names, scores, and specific achievements of the student.
• Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

• My name is  {Author}  and I have been a Professor of Math at  {University}  since  {date} .
• I write to you today to proudly express my support for  {Student}  in applying to your prestigious university.

Discussing your relationship with the applicant

• I first came to know  {Student}  while teaching him/her in my  {Course Name}  course…
• I was  {Student} ’s thesis advisor during his/her senior year.
• I have known  {Student}  for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

• {Student}  has excellent communication skills and displays them regularly in class discussions.
• He/She is a highly intelligent and competent student who excels in many areas.
• Not only is  {Student}  hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

• She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
• {Student}  demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
• During his/her internship,  {Student}  consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

• As  {University}  is renowned for its  {Program} , I believe this is an ideal place for  {Student}  to solidify his/her abilities and cement his/her knowledge of  {area of study} .
• The learning environment that  {University}  is famous for creating excellent opportunities in which  {Student}  to apply his/her skills.

Final endorsement and offer to be contacted

• For the above reasons, I am confident that  {Student}  will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
• Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

• Highlight your self-motivation, competence, and potential in this essay
• Emphasize everything from a positive perspective and write in the active voice.
• Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
• Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page . 

• Phone: +91 8466016171
• Whatsapp: +91 8208375580
• Email: contact@leapscholar.com

Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On August 14, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

Table of Content

These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

Excel in IELTS with India’s Top Online Coaching

Leap has helped more than 1 Lakh students achieve 7+ IELTS band.

This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

Explore all countries

Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

Know More about Study Abroad

Essential guide: studying abroad tips.

30+ Universities for Study Abroad

• Arizona State University
• Northeastern University
• Coventry University
• University Of East London
• University Of Hertfordshire
• Conestoga College
• Humber College
• Centennial College
• University Of Birmingham
• Stanford University
• University Of Greenwich
• Columbia University
• Bpp University
• Texas A & M University
• University Of Maryland
• University Of Toronto
• University Of Melbourne
• University Of Waterloo
• New York University
• Mcgill University
• Harvard University
• University Of British Columbia
• University Of Alberta
• University Of Oxford
• University Of Cambridge
• University Of California Berkeley
• Yale University
• University Of Calgary
• Massachusetts Institute Of Technology (MIT)

Popular Blogs

• CGPA to GPA: Check How to convert 10 point CGPA to 4 point GPA
• Check How to Calculate Percentage to CGPA
• Top 10 Toughest Exams in the World 2024

Education counselling

• Study Abroad Consultants in India
• Study Abroad Consultants in Kochi
• Study Abroad Consultants in Delhi
• Study Abroad Consultants in Chennai
• Study Abroad Consultants in Hyderabad
• Study Abroad Consultants in Mumbai
• Study Abroad Consultants in Bangalore
• Study Abroad Consultants in Kolkata
• Study Abroad Consultants in Pune
• Study Abroad Consultants in Jaipur
• Study Abroad Consultants in Indore
• Study Abroad Consultants in Nagpur
• Study Abroad Consultants in Ludhiana
• Study abroad Consultant in Thiruvananthapuram
• Study abroad Consultant in Calicut
• Study abroad Consultant in Amritsar
• Study abroad Consultant in Thrissur
• Study abroad Consultant in Ahmedabad
• Study abroad Consultant in Vizag
• Study abroad Consultant in Noida

Khushi Rabban

A passionate writer who bridges the gap between aspiring international students and their dream schools.

My student-friendly content, powered by SEO magic, simplifies applications, tackles scholarships, and provide you with all the information you need, to conquer your international academic dreams.

AU Emerging Global Leader Scholar | American University | Study in USA

Singapore International Graduate Award (SINGA) 2025 - Eligibility Criteria, Benefits and Application Process

SOP for Civil Engineering: Sample, Example, How to Write

Love this blog share the love.

Get the best study abroad guidance

Start your journey with the best study abroad experts in India

• 2L+ Leap students sent abroad
• 2L+ students scored 7+ bands

Have Questions? Get Guidance to reach your Dream University

Connect with India's finest counsellors and biggest study abroad community.

Related Blogs

Leiden University Excellence Scholarship | Study in Netherlands

• August 14, 2024

Singapore International Graduate Award (SINGA) 2025 – Eligibility Criteria, Benefits and Application Process

• 13 min read
• 12 min read

SOP for Supply Chain Management: Sample & PDFs

• August 13, 2024
• 10 min read

List of Duolingo Accepted Universities in UK in 2024

• July 6, 2023

Duolingo Accepted Universities in Australia In 2024

• July 12, 2024
• 18 Min Read

Duolingo Accepted Universities in Ireland in 2024

• 11 Min Read

Duolingo Accepted Universities in USA for 2024 Intake

• April 20, 2023
• 10 Min Read

Top Universities in Netherlands: Fees, Eligibility & Application Process

• May 20, 2024
• 20 Min Read

Duolingo Accepted Universities in Canada in 2024

• July 7, 2023

Crack IELTS with

7+ bands in 4 weeks.

Get Guidance to reach your

Dream university.

How to Write a Letter of Recommendation for Graduate School

When someone asks you to write a graduate school letter of recommendation , it demonstrates that they value your opinion, trust you and believe in your writing skills.

But as flattering as it is to be asked, there is also some pressure associated with crafting an effective and convincing letter of recommendation. After all, the applicant is counting on you to influence the admissions board and highlight their accomplishments, strengths and skill sets.

The good news is, writing a graduate school letter of recommendation is more intuitive than you think. Below, we’ve rounded up all the tips you need to write the perfect letter for anyone in your sphere.

What Is a Letter of Recommendation?

First off, let’s go over what a letter of recommendation is.

A letter of recommendation is a brief, written endorsement needed for certain jobs, programs or schools that details a person’s qualifications for whatever they’re applying for.

It’s written by a trusted and valued source: usually a past employer, teacher, mentor or colleague. In a letter of recommendation for graduate school, the writer describes the person’s skills, their personality and why they’re the right fit for the program. This is all so the institution has confirmation of the applicant’s ability to succeed in the program.

If you don’t believe you’re the right fit to write a student’s recommendation, that’s OK, too. You can politely decline and explain to the student why. You can also offer to help them find someone else who’s a more appropriate choice.

Questions to Ask Yourself Before Writing a Letter of Recommendation for Grad School

Once you’ve decided to accept and write the letter of recommendation, take a moment to consider some key questions before you begin crafting your statement.

• What is your relationship like with this person?
• What do you think of their work you’ve seen? How would you describe it?
• What are significant memories you have with them?
• What qualities or strengths does this person have?
• What would you specifically want somebody to know about this person?
• What value would this person bring to this grad school program, and how would they thrive in the field after the program?

What to Ask From Someone Before Writing a Letter of Recommendation

Of course, there is some student information you’ll want to obtain before starting your recommendation. To ensure you’re addressing all the right points and representing them in the best light possible, make sure you ask them the below questions.

The basics . First off, you should find out where this letter is going, to whom it should be addressed, what the deadlines are and how they’d like you to submit it (mail, email, etc.).

Why they want to go to this program and why they are drawn to this school . It’s important to know the motivation behind their graduate school studies: Is it for the love of learning? To get a better job? To switch fields altogether? This will help inform what you write in the letter. Similarly, it’s good to know why a specific school is calling them as well.

Any strengths or qualities they want highlighted . Each person will have different qualities they want you to discuss in their letter of recommendation. If the strengths they mention are ones you agree with and seem relevant to the degree program, definitely include them. You should also ask about what achievements they’ve made that will help them stand out from the crowd of applicants.

Their resume . No one can memorize a person’s entire job and education history. A resume can help remind you of special projects and exemplary work they’ve accomplished in the past, which you can then emphasize in your letter.

What to Include in a Letter of Recommendation for Grad School

There are specific things you should always include in a letter of recommendation for graduate school to make it shine and improve the applicant’s chances of admission.

These are the points that you must undoubtedly touch on throughout your recommendation:

How do you know the applicant? It’s important to describe who you are and how you know the applicant, as well as how long you’ve known them. Personal anecdotes are a must, and they boost your credibility.

Why are they a good fit for the program? Include an explanation for why you think they would specifically thrive in the program. Avoid being vague or general. Dive into why the school would be the perfect fit, and vice versa!

What are their most shining accomplishments? Describe their achievements, especially the ones you’ve personally witnessed. In addition, reference their top strengths and qualities. Again, avoid generalities and use vivid anecdotes.

Can you explain any gaps or discrepancies? A letter of recommendation is often a good time to clear up any troubling parts of the student’s resume or work history — perhaps there was an employment gap or grades dip because they were caring for a sick relative, for example. If you’re aware of any weak spots on their resume from extenuating circumstances, this is the time to note it.

What sets the applicant apart from the rest? Be sure to conclude on a strong note with a very clear, concise recommendation. Highlight what sets them apart from other people, so the program can clearly understand why they should admit this candidate into their college or university.

How to Format and Structure a Graduate School Letter of Recommendation

As for structure, letters of recommendation should not be longer than a page. Start off with a greeting (“Dear [Name]” or “To Whom It May Concern,” if you don’t know the recipient). In the opening paragraph, explain who you are, the nature of your relationship with the student and your overall impression of them.

Within the body of the letter, you can expand on their personality, skills and achievements — along with personal anecdotes — before wrapping up with a final strong and clear recommendation for the applicant.

Then, feel free to add in a polite offer to contact you if they need more information and a formal parting signature. Double-check for spelling and grammar, too, as any mistake could weaken your credibility.

Once you’ve proofread the letter, all you have to do is submit it as instructed and patiently wait for an update from the applicant. Best of luck!

For more information, explore  USC Online ’s master’s degrees, doctoral programs and graduate certificates.

• FRONT MATTER

Sample Graduate School Recommendation Letters

The three sample recommendation letters that follow, which you can download by clicking on the link below, are effective because they detail what makes the students stand out as exceptional and because they paint individual pictures of each student. Note how these excerpts, excerpted from each of the three letters, individualize and humanize the student:

“I have been especially impressed by Janet’s determination and sparkle.” “I enthusiastically supported her application for the student position on the Mythic University Board of Trustees for the same reasons. She was the runner-up for that distinguished post, and Mythic University lost out on a true leader. But I believe her time is yet to come.” “In short, John is both scholarly and culturally entrenched, ambitious but not pretentious, self-deprecating yet confident, forthright but unassuming, delightfully irreverent yet appropriately respectful—a complex and whole human being.”

In addition, the writers of these three letters take advantage of many of the rhetorical strategies discussed in Chapters 3 and 4 of this manual: enhancing their own credibility, narrative technique, anecdotal evidence, recommending by citing others, and using active verbs and transitions.

Finally, a late paragraph in the last letter, at the prompting of the graduate scholarship application, even provides a few criticisms of the student. Because these criticisms are offered even-handedly and efficiently, I would argue that the letter has even more ethos, and it is noteworthy that the student still landed the desired scholarship.

Reference-Letter.com

Write a reference letter or letter of recommendation - it's quick, easy and free.

• Letter Generator
• What is a reference letter?
• Sample Letters
• Book Reviews

Sample Reference Letter

Reference letter for a phd candidate.

A successful application to a PhD program almost always requires letters of recommendation from former university lecturers and professors. They are the main point of reference when it comes to assessing an applicant's qualification for a PhD program. The letter below is a good example for a former MSc student, who now wants to pursue a PhD in the same field. It is already somewhat specifically addressed, as it directly refers to a doctorare degree in Linguistics.

Dear Sir or Madam,

it is my pleasure to acquaint you with one of my most outstanding students, Ravi Egilsson, who is keen to pursue the Doctor of Philosophy in Linguistics at your esteemed institution.

I have known Ravi since 2010, when he enrolled into the Master of Science in Speech Analytics here at Oxbridge University. As part of this programme, Ravi took my course on Automated Speech Processing and joined my practical seminar on Pattern Processing. I also supervised him for his thesis project, a smartphone app that can translate a range of simple infant phonetisms into spoken language.

Ravi presented outstanding commitment to his studies, and finished his degree within the top 10% of his class. He was a quite remarkable student with a strong research interest. Among his peers, he stood out by always being up-to-date with currently topical discussions even within niches of linguistical research. The quality of his research work on his thesis project was compelling, and he managed to find beautifully simple solutions to very challenging problems.

With his multicultural background and fluent proficiency of English, Swedish and Hindi he was able to approach many scientific questions from different angles. During the courses, he always made many valuable contributions to group discussions. Finally, it should not be left unmentioned that Ravi is a very pleasant person to work with.

I respect Ravi's decision to further pursue his specific research interests at your university, and I am confident that he will be a highly valuable addition to your PhD program, where he could develop and apply his extraordinary talents. Furthermore, I am certain that he would qualify for any means of financial aid that you could offer him, and I also strongly recommend him for a position as a teaching or research assistant. Should you have any questions with regards to Ravi Egilsson, I will be pleased to answer them.

Klemens Rapper

Professor Oxbridge University

Please note: Users of Reference-Letter.com must agree to the Terms of Use .

• Study Abroad Get upto 50% discount on Visa Fees
• Top Universities & Colleges
• Abroad Exams
• Top Courses
• Read College Reviews
• Admission Alerts 2024
• Education Loan
• Institute (Counselling, Coaching and More)
• Ask a Question
• College Predictor
• Test Series
• Practice Questions
• Course Finder
• Scholarship
• Netherlands
• New Zealand

Letter of Recommendation (LOR) FOR PhD: Structure, Guidelines and Sample for International Students

Collegedunia Team

Content Curator

Admission committee affirms their decision by matching the recommendations and information given by study abroad aspirants in the admission application as well as supporting documents like motivation statements and achievements etc. Letter of Recommendation for PhD is thus an essential part of the application.

Letters of Recommendation are written by the academic staff like professors, teachers, counselors, or work supervisors if the applicant has any voluntary or professional work experience. LOR for PhD is significant because selection committees gauge the potential of the applicant to go through the academics and research capability mainly through these documents.

Letter of Recommendation (LOR) for PhD: Structure and Guidelines

Professors and faculty members who taught you earlier and the immediate supervisors who saw you working are the best people to analyze your skills, potential, shortcomings. They are able to judge what makes you most worthy of the course you are opting for. Thus, universities expect a Letter of Recommendation for PhD in Canada , USA, UK, etc from them with all this information.

Following are some of the topics that should be covered in the LOR for PhD are:

Knowledge about Subject: Students have to present their own findings on a particular subject after doing thorough research in a doctorate program. Hence, universities offering PhD want to know about your understanding of academic concepts and their applications. They are also interested in getting more details about your ability to conceive creative and critical thinking on the topic to discover new areas of the study. All this information should be discussed in the Letter of Recommendation for PhD.

Positive Qualities of Applicant: The structure and the contents of the LORs are prerogatives of the writer. Hence, normally they should write about the applicant’s positive qualities suitable for the course, and how their observation came about these points.

Personal Opinion of Recommender: In LOR for PhD from the UK , USA, or any other country, the writer should talk about the time spent with the applicant and the outstanding skills that are seen in the applicant academically and outside the academic arena. Also highlight points about the researching skills of the person and how the opted course is a right fit for him/her should also be mentioned

Contact Details of Recommender: In the end, the writer is required to provide his official contact details with a willingness to answer any further questions facilitating the admission of the applicant in question.

Whenever selectors have to deliberate on any applications, supporting documents like statements of purpose and LORs come into play and prove to be extremely vital. Letter of Recommendation for PhD in Germany , Canada, USA, etc have a lot of weightage as the selectors have not met the applicant personally but want to be sure about his academic and research abilities.

• Recommenders should talk about your subject knowledge, personality, life and literacy skills, diligence, and research abilities
• The credentials mentioned must be authenticated and their recommendation should be based on the grounds they have built in the letter.
• LOR for PhD needs to be written in an official language and no personal biases or acquaintances should reflect in the language even if you are on very good terms with the writing officials.

Both professional and academic Letters of Recommendations are written on the official letterhead under the seal of the institution and are submitted the way foreign institution asks for them. Some universities like them to be uploaded online, some want them to be completed online, and rest receive the hard copies. In these too, some like it in sealed envelopes and some accept it through the applicant too.

Letter of Recommendation (LOR): Guidelines for Top Universities

Universities offering Ph.D. courses want to make sure that they choose the right candidate who will be able to work with the mentor to achieve the desired results. They expect specialization in the course and extreme dedication from international students.

LORs play a vital role in helping them to choose the most suitable candidates as the recommendations are made by academicians on almost similar standards that are accepted worldwide.

Requirements of LOR for PhD by the major popular institutions are listed below:

Sample LOR for PhD

I am delighted to have this opportunity to recommend a student like XXXXX for a Ph.D. in Marketing Management at your esteemed university. I have taught XXXX for the past three years in the areas of marketing and supply chain management and I am one of those who really would like to see him excelling in this field.

His proposed topic of XXXXX is also extremely relevant and requires in-depth analysis and research that will be useful not only for the companies and industry but also for the academicians to see the real-life issues arising out of topics taught at our institutions.

XXXX has done a one-year research project on ‘Plastic money usage in marketing’ under my supervision and I have seen him working diligently with an out of box approach. He has reflective thinking skills and is quite inquisitive about the findings that help him to dig deeper into conducting and analyzing the research. He possesses impeccable communication skills and has the ability to take his learning to the highest level through his commendable peer mentoring skills.

His working in teams or independently on projects, researches, or on the academic subject matter is beyond comprehension at this level. He is a student of higher thinking order who likes to be challenged and work for new innovations and creativity. He has a zeal for making the world a better living place and wants to have an improved version of himself by every passing year.

Tedious working schedules, difficult working conditions, collaborating with people, and multitasking are the areas that he can handle very skillfully and makes the work look effortless. With all these charismatic qualities he is quite a simple and down to earth person who respects everyone and follows all the rules.

He is a strongly deserving candidate to get a chance for doing research in XXXXX area and I would be happy if this recommendation helps him to get admission to the Doctorate of Philosophy in Marketing Management.

If you have any queries about the academic, research, or related areas, please feel free to contact me at the following email address or phone. I am generally available on phone from 11.30 to 3.30 IST from Monday to Friday.

Tips for Writing Letter of Recommendation (LOR) for PhD

LOR for PhD preferably should be written by the faculty of the latest institution attended by the applicant. Writers can also be the supervisor of academic or professional/voluntary or community work.

• The writer must support the positive traits regarding the academic and research skills of the applicant mentioned in the statement of purpose .
• As research is an important part of the doctorate degree, the qualities required to do research independently, in teams, and under supervision should be elaborated upon.
• The Letter of Recommendation for PhD should not contain any misrepresentation about the writer or the applicant and the details mentioned should be verifiable if the need arises.
• The writer must mention the time period during which he was associated with the applicant and the capacity in which they interacted. It clarifies how the writer came to know about the skills and positive traits of the applicant.

For Example: As a professor of Marketing management I taught xxxxx for the past three years and he did his internship and three projects under my supervision out of which one project was at the International level.

Recommendations given by the referees are quite vital in the admission decision hence they should be professionally written and should be real. The writer and applicant need to share a good rapport as sometimes these LORs are to be completed online requiring a lot of time and patience on part of the writer.

Ques What is a LOR?

Ans. LOR is a letter written by the academic or professional supervisors certifying that the applicant is worthy to get admission to a higher education course and the writer recommends the applicant.

Ques. Why are three LORs required for Ph.D. admission generally?

Ans. Ph.D. is a specialized education in a particular subject area, the selecting university wants to know about the applicant from various academicians or supervisors to get a holistic view rather than a specific view in one subject in which the applicant is normally good.

Ques. What is the main content of an LOR for PhD?

Ans. It must contain positive traits, potential, and achievements in the academic and research fields of the applicant. It also needs to specifically mention how the writer observed these.

Ques. Can I draft a LOR for PhD for my professor to sign?

Ans. It is not advisable to do so, as the academic language of a teacher and a student differs and it can be easily identified by the receiving institution.

Ques. Can LOR for PhD be copied?

Ans. Every person is unique and the professors and supervisors notice these unique qualities in them in their own way, hence they are not required to be copied.

Ques. Can I use one LOR for PhD for different universities?

Ans. Normally LORs are university-specific and are appreciated if they show that you shared the information with the referee about future studies.

More Articles in this Category

SOP for Biotechnology: Sample, Format, Tips & Guidelines

SOP for biotechnology is a personal essay that must contain a concise description of the applicant’s personal background as well as professional exper...

SOP for MS in Computer Science: Tips, Format and Sample

SOP for Computer Science can turn tables in favor of the international students and can result in adverse outcomes depending on the content and struct...

Statement of Purpose (SOP) for PhD: Structural Guidelines, E...

Statement of Purpose for PhD programs carries immense weightage it is the only document that you can personalize to render a unique qualification in f...

Sample Letter of Recommendation (LOR) for Undergraduate Cour...

A LOR is a document written to recommend or compliment an applicant's academic performance or professional work. Talking about the importance of a let

SOP for Economics: Sample, Guidelines & Writing Tips

Statement for Economics must heavily focus on your academic discipline, thereby, outlining the intention of choosing particular academic disciplines f...

SOP for Public Health: Format, Samples & Guidelines

Statement of Purpose a.k.a SOP for Public Health is a unique but concise document in the application package indicating your interests and traits alon...

SOP for Engineering Management: Samples, Tips & Guidelines f...

SOP for Engineering Management should be focused on technical and managerial abilities of students as the program’s curriculum is the blend of both. T...

SOP Samples for Undergraduate Programs: Format and Guideline...

SOP for undergraduate programs is a personal essay that gives the admissions committee a clear picture of the applicant's academic and professional ex...

SUBSCRIBE TO OUR NEWS LETTER

• Graduate School

Grad School Letter of Recommendation Example

With tips on who, how & when to ask for a grad school letter of recommendation..

Looking at a grad school letter of recommendation example or two can be very useful when preparing your graduate school application. Whether you've been asked to  write your own letter of recommendation  or you're still trying to figure out how to ask for a recommendation, examples will give you a better idea of what your letter needs to include, how it should be formatted, and who it should come from. In this blog, we share a grad school letter of recommendation example, and we also provide some tips to help you get the best letter of recommendation possible from your chosen writers.

>> Want us to help you get accepted? Schedule a free initial consultation here <<

Article Contents 7 min read

What is a graduate school letter of recommendation.

If you have decided to go to graduate school, then you need to know that your grad school letter of recommendation is one of the most important application components you will submit. It is an objective evaluation of your suitability for graduate school in the form of a letter written by a third party who has either worked with you, taught you, or supervised you in the past. 

These recommendation letters are extremely important because they allow the grad school admissions board to learn more about you directly from one of their peers, a professor, or from a different respected professional. This professional's assessment of your skills and abilities helps the board determine whether you have what it takes to excel in their program and why your strengths and background make you the perfect fit for their school.  

Some grad school programs give students the option of submitting letters of recommendation instead of making it a required part of the admissions process. If your chosen school happens to be one of them, we recommend that you still submit at least two letters of recommendation, as they will add valuable information to your overall application. 

Before we look at the typical format of a grad school letter of recommendation, you should remember that some schools provide specific instructions for the letters of recommendation. Always verify the admission requirements of the program you are applying to. If there are any instructions for the recommendations, it is imperative that you share them with your chosen writers so that they can write the letter according to the school's specifications. 

That said, unless otherwise stated by the school, your grad school letter of recommendation should be a one-page document, neatly organized into four to six paraphs. We recommend that it be written in a classic font that is easy to read, like Ariel or Times New Roman, in 10 to 12 points.

Wondering how to get into grad school?

Keep in mind that your grad school letter of recommendation is a formal academic document. So it is best to keep the structure simple and easy to follow. We recommend the following:

The closing statement is just almost as important as the opening one. It needs to be strong, and it should include the recommender vouching for your application once again, followed by a standard closing phrase and the writer's name and signature. ","label":"Closing","title":"Closing"}]" code="tab1" template="BlogArticle">

To Whom it may concern, 

It is with great pleasure that I write this letter recommending Aisha Diallo for your Applied Social Psychology master's program. I am an associate professor at [Name of University], and I have known Aisha for approximately three years. I first met her when she was a student in my Theories of Psychology class during her freshman year. I was so impressed with her that when she applied for a research assistant position in our department a few months later, I was compelled to give her the role. 

As a student, Aisha is passionate and committed to her studies. When she first started in my class, she struggled with some of the material, and I was pleasantly surprised to learn that she enrolled in a tutoring class only a few weeks into the semester. Most students do not take that kind of initiative during their first year in college, so her actions told me that she was committed to doing well in my class and her studies in general. 

Additionally, her passion for psychology is undeniable. During class discussions, she frequently asked questions and made intelligent contributions, which I thoroughly enjoyed. As a research assistant, she continues to do the same - asking about different procedures, doing her own research about some of the concepts discussed in the lab, and going the extra mile to ensure every task she is given is meticulously completed. 

Despite being involved in several extracurricular activities while maintaining an impressive GPA, she showed up early for every shift, delivered every assignment on time, and on several occasions, she stayed after hours to help her colleagues take care of other administrative tasks like writing emails to follow up with the participants of our study or updating the bulletin boards around our office to make sure all of the posters and infographics are up to date. 

Over the past three years, I have gotten to know Aisha as a student, an employee, and a person. I can confidently say that her passion for the field of psychology, hardworking nature, and strong desire to learn will make her a great addition to any program. 

I hope you will strongly consider accepting her to your program, and I remain available if you have any questions about her candidacy.

Joshua Smith, PhD 

Ask the right recommenders

If you want to secure a strong letter of recommendation, you need to select your recommenders carefully. Most graduate school programs ask for at least three letters of recommendation, and typically at least one of them needs to be written by a professor or instructor from your undergraduate program. However, picking the right referee is not as simple as choosing someone with the right professional title. 

We recommend that you ask yourself the following questions for the recommenders that you are considering asking for a letter: 

You should try as much as possible to select writers who are connected to your chosen field of study as they can speak to the specific qualities that you need to succeed in your program. For example, if you're hoping to get into the  Wharton school of business  to pursue their MBA\/MA in international studies, getting a grad school letter of recommendation from a business or a political studies professor would be a good idea. "}]">

Ask early and courteously

Many students are unsure when or how to ask for grad school letters of recommendation. When applying to college, the timeline is more straightforward, so students have a pretty good idea of when and how to ask for  college recommendation letters.   For graduate school, you must remember that the manner in which you ask for a letter of recommendation will directly impact the quality of the letter that you receive if you even receive one at all.

It is your responsibility to make sure that your chosen writers have all the information they need to write and submit a strong grad school letter of recommendation. We suggest putting together an information packet that you can give to your chosen writers to make sure that they are prepared. Make sure that this includes your contact information so that they can reach out if they need additional information. 

Your information packet should include the following items:

• An updated copy of your  CV for graduate school 
• A copy of your admissions essays (e.g., statement of purpose, personal statement,  statement of intent , etc.)
• A list of the graduate schools you are applying to 
• An autobiographical document detailing your relevant extracurricular experiences and a rough outline of your career goals.
• A short list of specific accomplishments, experiences, and anecdotes from your time with them that they can include in the letter. 
• Any specific formatting and submission instructions provided by the graduate schools you are applying to. 
• The deadline to submit their letter
• Your contact information 

Your grad school letter of recommendation is one of the most important application components that you will submit because it tells the admission committee how other professionals view you and what they think of your abilities. So, you must secure quality letters of recommendation if you want to improve your chances of getting into graduate school.

That will depend on your chosen program. Typically, graduate programs ask for two or three letters, but that varies greatly from one school to another, so always verify the requirements of the school you are interested in.

It should be a one-page letter unless your chosen school requests something different.

It would be best if they didn't. You want your recommendation letter to come from an objective source that has worked with you or evaluated your work over a long period of time. Friends and family members usually don't fall in that category, so the admission board will think that they are biased.

Some graduate school programs will give you specific instructions for recommendation letters, so always verify those first. You should get a recommendation from individuals who know you well and worked with you long enough to talk about your skills and abilities using specific examples.

It would be best if you asked as early as possible. We recommend that it be at least six to eight weeks before the letter is due so that your chosen writer has enough time to write a strong letter.

Whenever possible, you should ask for a recommendation letter in person. However, if meeting face to face is not an option, you can craft a professional email and send it to your chosen writers.

You should provide them with as much information about your grad school candidacy as possible. You can share a copy of your personal statement, grad school CV, and your transcripts, for example. Make sure they also have your contact information in case they need additional details.

Want more free tips? Subscribe to our channels for more free and useful content!

Apple Podcasts

Like our blog? Write for us ! >>

Have a question ask our admissions experts below and we'll answer your questions, get started now.

Talk to one of our admissions experts

Our site uses cookies. By using our website, you agree with our cookie policy .

FREE Training Webinar:

How to make your grad school application stand out, (and avoid the top 5 mistakes that get most rejected).

How to Write a Letter of Recommendation

It’s that time of year. No, not just for New Year’s resolutions! It’s application season. And many applications–for graduate schools, summer internships, and fellowships–require letters of recommendation, sometimes referred to as LORs.

It is an honor to be asked to write an LOR, but you need to establish some ground rules and create a basic recommendation letter template to use as a starting point; otherwise, the deadlines could pile up, and there are futures on the line! No pressure.

First, you should only consent to write a LOR for someone you know and whose work or skills or personal integrity you can vouch for. If you feel you don’t know the applicant well enough, it is best to respond to their request quickly and with grace, simply stating that while you support their application, you don’t feel you are the right person to recommend them.

If you do know the applicant well and would feel comfortable writing for them, also respond quickly, say you would be delighted to recommend them, and ask what specific qualities they would like to make sure you highlight. You might also ask for links to websites and application materials that would help inform your letter. If the application website focuses on certain attributes–such as leadership, academic excellence, or grit–make sure you address those attributes in relation to your “recomendee.”

The letter template can start as a three paragraph structure that you can customize each time you write for a new person (don’t try to use the exact same letter for multiple people). In the first paragraph, explain why you are writing and whom you are writing in support of: “I am writing to recommend X for the Y program.” Then, explain how you know the applicant and in what context. And speaking of context, give your reader a sense of where the applicant stands among comparable individuals who have crossed your path, as this will give your words more weight: “I have worked with scores of undergraduate leaders over the years, but rarely have I encountered someone with Charlie’s capacity to inspire and mobilize others.”

In the middle paragraph, note two or three of  the applicant’s specific strengths and give examples of how you’ve seen them in action: “When we had our annual meeting, X supported the office at every turn, checking reservations for our 150 guests, ordering food from local vendors, and helping with both set up and clean up for the event. We couldn’t have had such a successful event without her hard work and enthusiasm.” You can credibly claim that someone is hardworking or that they “go above and beyond” or some other laudatory phrase only if you give evidence to support your claim.

In the final paragraph, draw a conclusion about the applicant’s fitness for the position. Indicate that you know what the position is and what the organization does; then connect the applicant directly to that: ” X’s attention to detail, dedication to her fellow students, and curiosity make her a wonderful candidate for this position. I am confident that she will help advance Y’s mission.” Then, end with a statement about what you think the candidate might contribute to the world: “X is a compassionate and thoughtful scholar. I expect her work to change the field of AI and to help us imagine the future.”

Finally, once the letter is written, unless the institution or program forbids it, offer to share the letter with the applicant to make sure you haven’t left out some important quality they would like to convey.

The LOR is important for the applicant, but it can also give you a boost, as you will be rewarded with sharing the joy of a mentee or colleague who has moved a little closer to fulfilling their dreams!

Contact Info

B03 New South Building, Princeton University

Phone: 609.258.9980

Email: [email protected]

Recent Posts

• Word of the Week: masticate (MĂS-tĭ-kāt)
• A Poem for You: making life on a palette Raina J. León
• Word of the Week: conurbation (kŏn-ər-BĀ-shən)

Graduate School Recommendation Letter From Professor

An Illustrative Example/Template

• Recommendation Letters
• Choosing a Graduate Program
• Tips & Advice
• Admissions Essays
• Medical School Admissions
• Homework Help
• Private School
• College Admissions
• College Life
• Business School
• Distance Learning
• Ph.D., Developmental Psychology, Fordham University
• M.A., Developmental Psychology, Fordham University

Every recommendation letter is unique, just like the student it is written for. Yet, good recommendation letters share similarities in format and expression. Below is a sample/template showing one way of organizing a recommendation letter for graduate study .

In this particular example, the emphasis is on the student's academic work. The letter begins by explaining the context in which the student is known, followed by details of the work that forms the basis for the writer's recommendation. It is the details that count.

December 19, 201x

Dr. Smith Director of Admissions Graduate School University 101 Grad Avenue GradTown, WI, 10000

Dear Dr. Smith,

I am writing to you in support of Mr. Stu Student and his desire to attend Graduate School University for the Basket Weaving program. Though many students ask me to make this request on their behalf, I only recommend candidates who I feel are well-suited for the program of their choice. Mr. Student is one of those students and I am convinced he will contribute very positively to your university.

As a professor of the Basket Weaving Department at Undergrad University, I work with many students who have substantial knowledge of basket weaving. Mr. Student has consistently shown such a strong desire and competence in learning basket weaving that I simply could not turn down his request for a recommendation.

I first met Mr Student in my Intro to Basket Weaving course during the Fall 2012 semester. Compared to the class average of 70, Mr. Student earned a 96 in the class. The coursework was predominantly evaluated on [explain basis for grades, e.g., exams, papers, etc.], in which he performed exceptionally well.

Stu is an outstanding individual with a strong character. He has the ability to produce impressive results in a wide variety of areas. Stu is/has [list of positive traits/skills, e.g. organized, motivated, etc.]. I have seen astonishing results on the complex projects that required great attention to detail and the quality was never compromised. Additionally, he has a very positive attitude and truly embraces learning all there is to know about basket weaving.

Though Stu has consistently exceeded in all areas of his coursework, the best example of his intelligence shone through a [paper/presentation/project/etc.] on theories of basket weaving. The work clearly showed his ability to deliver a clear, concise, and well-thought presentation with a new perspective by demonstrating [embellish here].

In addition to his coursework, Stu also dedicated some of his time volunteering at [Club or Organization Name]. His position required him to [list of tasks]. He felt volunteering was an important leadership role, in which he learned [list of skills]. The skills acquired through volunteering will be beneficial to all of Stu's future endeavors. Stu has the ability to manage and organize his time and schedule around different activities without having them interfere with his schoolwork.

I believe Stu is destined to be a leader in basket weaving and therefore is an excellent candidate for your school. I highly recommend that you consider his application, as he will be a great asset to your program. I'm sure you will find him to be a student whose talents will only grow. If you would like further information, please feel free to contact me.

Tea Cher, Ph.D. Professor Undergrad University

• Should You Ask a Teaching Assistant for a Recommendation Letter?
• Thanking a Professor for Writing a Letter of Recommendation
• Should You Write Your Own Recommendation Letter for Graduate School?
• Don'ts for Getting Letters of Recommendation for Grad School
• Sample Graduate School Recommendation Letters
• Dos and Don'ts for Requesting a Grad School Recommendation Letter
• Sample Graduate School Recommendation by a Professor
• When Your Grad School Recommendation Letter Doesn't Arrive
• Who Should You Ask for a Recommendation Letter?
• How to Get a Recommendation Letter for Graduate School
• Should You Get a Recommendation for Grad School from Your Therapist?
• Get a Letter of Recommendation From an Online University
• How to Get Recommendation Letters for Grad School
• How to Get a Letter of Recommendation After Graduation
• NonTraditional Applicants to Grad School: 3 Tips for Getting Recommendations
• Grad School Recommendation Letter by a Professor Sample Template

Graduate School

Letters of Recommendation

Three letters of recommendation are required. Due to the volume of applications which are received, and in order to read each application thoroughly and thoughtfully, we limit the number of recommendations to three.

Requirements

Letters must be written in English and come from faculty members or other individuals well acquainted with your academic work. 

Princeton School of Public and International Affairs M.P.A. and M.P.P. applicants : Applicants must have one professional letter in addition to one academic reference letter. The third letter should come from a faculty member, administrator, or professional who can comment on commitment to public service.

Master in Finance applicants : Three letters are required. The department will accept one of the letters from a current or former employer.

Submission Process

Before applying.

Prepare : Gather email addresses and full names of three recommenders prior to submitting the application. 

Note to prior applicants : Recommendations from prior applications do not carry forward. You must register three recommenders and their letters need to be sent through the application system.

During the Application Process 

Please do not wait to submit an application because of pending letters. 

Register recommenders : You will be required to register the recommenders' email addresses within the application. We suggest registering recommenders as early as possible to allow sufficient time for them to submit their letters of recommendation. Recommenders may be registered before the application is submitted.

Recommender instructions : Recommenders will receive an email with directions on how to proceed. Their letters are submitted using our electronic recommendation service. Once a recommender receives the recommendation request, the recommender cannot be changed or removed. 

Letter services : If a recommender uses a letter service (e.g., Interfolio ), you will need to provide the recommender's unique "document email address" in the application. 

Troubleshooting recommender issues : Please make sure your recommender selected “Submit.”  Often recommenders select save and fail to submit. If your recommender is still having trouble, they may email [email protected] .

The Family Educational Rights and Privacy Act (FERPA) 

FERPA gives enrolled students the right to inspect and review their educational records. When a recommender is registered in the application, there is an option to waive this right. The email that your recommender will receive from Princeton indicates if FERPA rights have been waived or not, and this may influence what the recommender writes in the reference.

If FERPA rights were not waived, enrolled students may request access to view recommendation letters. 

Applicants who do not become students will not be able to view recommendation letters under any circumstances. 

Once the recommendation request has been submitted, waived status may not be changed. To review your selection, please log into your account and go to Recommendations. Select “Edit” next to the Recommender’s name to see what you selected. All letters of recommendation are confidential during the admission process. The decision to waive or not waive the right will not affect the application for admission.

Manage & Track Recommendations

View the progress of the letters of recommendation by logging into the application and revisiting the Recommendations section. To send a reminder to a recommender, please select "Edit" next to the recommender's name and then "Send Reminder."

View the progress of the letters of recommendation by re-visiting the recommendations page via the application portal. 

Track status : Determine if the letter is in progress, submitted, or not yet started (appears as Sent to recommender) with the date.

View waivers : View if the right to review the recommendation letter has been waived or not waived.

Send reminders : Send a reminder to a recommender if the letter of recommendation has not yet been submitted. Select “Edit” next to the recommender's name and then "Send Reminder."

The Graduate Admission team suggests that the applicant confirms with the letter service that the requested letters were submitted.

For further assistance, email [email protected] .

Department of Finance

Select Section

PhD letters of recommendation

Applicants to the PhD in business administration program with a specialization in finance are required to submit three letters of recommendation from academic references.

You will be asked in the ASU Graduate College online application for the names and e-mail addresses of the three recommenders, which you will enter via the application tab titled “Supplemental.” Your recommenders will receive an e-mail with a link that will direct them to submit their recommendations electronically to ASU Graduate College for your file. Please inform your recommenders that the online submission process is the only method for submission.

Sources of recommendation letters

Individuals providing letters of recommendation should be able to speak to your personal qualities, career focus and potential for success both in the graduate business classroom and in a future career as a professor of finance at major research university. Your recommenders should know you personally and be familiar with your academic and career histories, credentials, leadership strengths and professional aspirations.

Department of English

Dietrich college of humanities and social sciences, read our community standards, upcoming programming and events, department climate survey findings, diversity, equity, and inclusion, the department of english at carnegie mellon university.

The English Department is dedicated to creating a climate that amplifies and nurtures practices of diversity, equity, and inclusion (DEI), not just through words but through actions. To conduct this work, we have established a DEI committee and set the following three goals for this committee: 1) to understand and address ongoing climate issues that emerge in our community; 2) to enrich our intellectual engagement by supporting department members pursuing work and holding events related to DEI; and 3) to build a long term accountability plan that gives the department multiple opportunities to sustain, reflect on, and continually revise our practices in order to achieve such an environment.

DEI in the English Department

Community standards, programming & events, dei project grants, key definitions, dei dashboard.

Based on surveys conducted annually, see the identity and representation of the English Department by using our interactive dashboard:

2023-2024 DEI Committee Membership

Suguru Ishizaki, Chair | Faculty Marian Aguiar | Facutly Laura Donaldson | Staff Dorothy Lovia Hammond | Ph.D. Student Julie Pal-Agrawal | Special Faculty

2022-2023 DEI Committee Membership

Rich Purcell, Chair | Faculty Richard Branscomb | Ph.D. Student Shun-Sho Carmack | Staff Don Holmes | Special Faculty Suguru Ishizaki | Faculty Stephanie Larson | Faculty

2021-2022 DEI Committee Membership

Stephanie Larson, Chair | Faculty Eyona Bivins | Staff Jason England | Faculty Peter Mayshle | Special Faculty Rich Purcell | Faculty Nick Ryan | Staff Nisha Shanmugaraj | PhD Student Elizabeth Walker | PhD Student Joanna Wolfe | Faculty

2020-2021 DEI Committee Membership

Stephanie Larson, Co-Chair | Faculty Rich Purcell, Co-Chair | Faculty Jason England | Faculty Peter Mayshle | Special Faculty Jane McCafferty | Faculty Kristina Straub | Faculty Stephen Wittek | Faculty Joanna Wolfe | Faculty James Wynn | Faculty Eyona Bivins | Staff Vickie McKay | Staff Nick Ryan | Staff Julie Kidder | PhD Student Isis Brooks | Undergraduate Student

Financial Records

• Faculty and Staff Resources
• Current Student Resources
• Carnegie Mellon University Press
• Arts Greenhouse
• Oakland Review