how to print an outline of a presentation

How to Print an Outline of the Presentation in Powerpoint

When you are creating a slideshow in Powerpoint for school or work, someone might ask you to also make an outline.

At first, this might seem like a lot of extra work, but there is actually a way to generate this document in Microsoft Powerpoint without needing to create an entirely separate document.

Our tutorial below will show you how to print an outline of the presentation in Powerpoint by adjusting an option on the Print menu.

Summary – How to Print an Outline View in Powerpoint 2010

Click the File tab at the top-left corner of the window.
Click Print in the left column.
Click the second dropdown menu (it says Full Page Slides by default), then click the Outline option.
Confirm that the outline is correct, then click the Print button.

Our guide continues below with additional information on how to print an outline of the presentation in Powerpoint , including pictures of these steps.

Learning how to print the outline view in Powerpoint 2010 is a valuable skill for someone that spends a lot of time working with Powerpoint presentations.

Many presentations can be incredibly large, and printing out every slide can be both unwieldy and unproductive.

But the outline view in Powerpoint 2010 provides a summarized version of your spreadsheet’s information, and printing an outline from Powerpoint 2010 can give you a condensed list of the slides and the information contained on them.

While we have previously discussed ways to print out handouts and speaker notes in Powerpoint 2010, one of those options might not be ideal for every situation.

Sometimes you want to print out a short summary of the information contained in your slideshow, whether it is for you or your audience.

Luckily Powerpoint 2010 also generates an outline from your slideshow information, so you will want to learn how to print an outline from Powerpoint 2010.

Generally speaking, an outline will usually be much smaller than if you printed handouts for everyone in your audience, as the outline will only include the text from your slides.

This will reduce the amount of paper that you use and will present the bulk of your slideshow information in a format that is easy to manage.

Printing Outlines in Powerpoint 2010 (Guide with Pictures)

The outline of your slideshow in Powerpoint is something that Powerpoint generates automatically. You do not need to do anything special for the outline to be created

It will take all of the text on each of your slides, then it will organize that information, by slide, into one complete outline document.

You can follow the steps below to learn how to print your outline in Powerpoint 2010.

Step 1: Double-click your Powerpoint presentation to open the slideshow in Powerpoint 2010.

Step 2: check each slide to ensure that you have included all of your text information and that everything is spelled correctly..

Note that there is a spell check utility available in the Proofing section of the ribbon on the Review tab.

Step 3: Click the File tab at the top-left corner of the window.

Step 4: click print in the column at the left side of the window., step 5: click the full page slides drop-down menu at the center of the window, then click the outline option in the top section..

how to print an outline from powerpoint 2010

Step 6: Check the outline document in the preview section at the right side of the window to see what information will be included on the printout.

If something is incorrect or does not make sense without also including a video or image to which it refers, then consider revising the text so that it is more helpful in the outline format.

Step 7: Click the Print button at the top of the window to print out the outline document.

Now that you know how to print an outline of the presentation in Powerpoint , you will be able to generate one of these documents whenever you need a summary or a shorter version of the complete presentation that you created.

Would a slide in your presentation, or even the entire presentation itself, look better in portrait orientation? Learn how to switch to portrait orientation in Powerpoint 2010 and look at your slide shows from a different perspective.

More Information on How to Print an Outline From Powerpoint 2010

When you follow the steps above to create a presentation outline of your PowerPoint slides, you will not only be able to see how many slides are in the presentation, but you will also get a helpful overview of the entire presentation.

This outline can be a good way to convert the presentation to a Word document if you also need to make a document from the slideshow. Since it contains only the text and none of the images, you won’t need to go through a lot of work to adjust the layout by removing all of those images or objects.

While the outline view is the main focus of this article, you can also use a similar option to create a notes page for each of the slides that you have created.

A notes page is going to include a single page for each slide, but any of the content in the Notes pane at the bottom of the slide editor.

If you need to create handouts for your audience, then you might want to select one of the Notes options rather than select Outline.

One other option that you have for viewing the presentation outline instead of going to the Print Preview is to select the View tab at the top of the window, then click Outline View in the Presentation Views group at the left side of the window.

This will open a column at the left side of the window that shows the outline. There is also a slide number next to each section of information so that you know which slide to attribute that content to.

You can click the Normal view button when you are finished working with the Outline view.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Print an Outline in PowerPoint: Step-by-Step Guide

When we’re working on a PowerPoint presentation, it’s often helpful to see a streamlined view of our content. That’s where printing an outline can save the day. To print an outline in PowerPoint, you simply need to access the “File” tab, go to “Print,” and select the “Outline” option from the dropdown menu. This gives us a clean, text-only version of our slides, allowing us to focus on the core messages without the distraction of graphics and layout.

A computer screen shows a PowerPoint slide with a outlined shape. A printer sits nearby, ready to print the outline

Imagine you’re preparing for a big meeting and need to review all the key points quickly. Instead of flipping through each detailed slide, a printed outline provides a bird’s-eye view of your main ideas and structure. This can be a real time-saver, especially when collaborating with others or making last-minute tweaks to the presentation’s flow.

Additionally, having a printed outline is valuable for feedback purposes. It enables colleagues to review and comment on the structure and content more effectively. Whether it’s for personal review, team brainstorming, or just a quick overview, printing an outline in PowerPoint is a fantastic way to keep everything organized and accessible. Ready to learn the step-by-step process and make your presentation prep a bit smoother? Let’s dive into it!

1.1 Design and Layout Considerations
1.2 Using Outline View to Organize Slides
1.3 Importance of Concise Messaging
2.1 Editing and Reviewing Slides
2.2 Navigating Between Different Views
3.1 Options for Printing Outlines and Handouts
3.2 Exporting to PDF and Other Formats
4 Conclusion

Creating an Effective PowerPoint Presentation

Crafting a PowerPoint presentation that resonates with your audience requires thoughtful design, strategic organization, and clear messaging. Let’s break it down into the crucial components that can make your presentation shine.

Design and Layout Considerations

An effective design ensures your presentation captures attention and maintains interest. Start by choosing a clean, professional template. Microsoft PowerPoint offers various templates, but you can also explore options from platforms like Envato Elements.

Use consistent fonts and color schemes that fit your content and audience. Incorporate your company’s logo and include relevant images to enhance your message. Keep slides uncluttered by limiting the number of elements. Bulleted lists and whitespace are your friends. Ensure key information stands out using bold text or highlights.

Using Outline View to Organize Slides

Outline view helps us structure our presentation efficiently. It focuses on the textual content of our slides, allowing us to organize and prioritize our main points without getting distracted by design elements.

To access Outline view, go to View > Outline View in Microsoft PowerPoint. Here, we can quickly add, edit, and rearrange slide titles and text. This view is particularly useful for ensuring our presentation has a logical flow and covers all necessary topics.

You can easily see where information may be lacking or redundant. This helps in refining the content and improving clarity.

Importance of Concise Messaging

Clarity and brevity are critical in getting our message across effectively. Audiences often lose interest if we overload them with information. Each slide should focus on a single idea or point. Use short, impactful sentences and avoid jargon.

Consider using bullet points and short paragraphs to present information clearly. If a slide includes too much text, break it down into multiple slides. Visuals should support the text, not overwhelm it. Remember, the purpose of a presentation is to enhance the speaker’s talk, not to serve as a standalone document.

By maintaining a concise and focused message throughout, we ensure that our audience can easily follow and remember the content.

Efficient Presentation Management

Efficiently managing a PowerPoint presentation involves both editing and reviewing slides, as well as navigating between different views to ensure a seamless workflow.

Editing and Reviewing Slides

Editing and reviewing slides is crucial for creating impactful presentations. We need to access the slide’s text and content without getting bogged down by complex layouts. PowerPoint offers a robust “Review” tab where we can add comments , track changes, and collaborate effectively.

Using this feature, we can highlight text changes, see who made specific edits, and respond to comments – all within the presentation. It’s also useful to use the “Compress” and “Expand” options in Outline View to focus on specific slides or sections.

Navigating Between Different Views

Navigating between different views, such as Normal View and Outline View, allows us to work efficiently on various presentation aspects. The View tab in PowerPoint 2010 includes the “Presentation Views” group, making it simple to switch views.

Here’s a quick look at some useful views:

View Name	Description	Usage
	Default view showing slide and notes pane	Detailed editing
	Text-focused view for easy review	Quick edits
	Thumbnail view of all slides	Rearranging slides

Switching between these views lets us navigate , review, and modify our presentation with ease. This way, we ensure every aspect of our presentation is polished and ready for the audience.

Printing and Sharing Presentations

Printing and sharing PowerPoint presentations is essential for meetings, lectures, and collaborative work. Knowing how to convert your slides into outlines and different formats efficiently can save time and ink.

Options for Printing Outlines and Handouts

We can print outlines and handouts from PowerPoint to suit various needs. Begin by navigating to the File tab and clicking on Print .

Next, we select the second drop-down menu under Settings , which defaults to “Full Page Slides.” Here, by choosing the Outline option, we ensure only the text from our slides is printed without the visuals. We can also choose multiple slides per page for better paper and ink utilization.

For printing handouts, instead of selecting Outline, we choose the Handouts option. This allows the flexibility to print several slides per page, reducing ink usage and making it more convenient for audience note-taking.

It is wise to double-check the Printer Properties to select the correct page orientation —Portrait or Landscape—based on your presentation format.


	Prints only text from slides.
	Prints multiple slides per page.

Exporting to PDF and Other Formats

We often need to share presentations as PDFs or other formats for easy distribution. In PowerPoint, we go to the File tab and select Export .

Choosing Create Handouts provides various layout and formatting choices, including an Outline Only option. This boils down to exporting just the outline, ideal for text-focused reviews.

For a standard PDF, we hit Save As , select PDF from the file type dropdown menu and adjust settings. This action ensures that our presentation retains its design while making it universally accessible.

Exporting to other formats like Word or Images follows similar steps but be sure to select the correct format to maintain the presentation’s usability for the intended audience. Such flexibility ensures seamless sharing, regardless of the recipients’ software capabilities.


	Retains design, universally accessible
	Editable text, common document format
	Easy to share visually-rich slides

We’ve walked through the steps to print an outline in PowerPoint, and it’s clear that this is a valuable skill for anyone looking to present their work concisely.

First, let’s remember to access Outline View :

Open the presentation.
Click ‘View.’
Select ‘Outline View.’

Once you’re in Outline View , printing is easy:


Go to ‘File’ > ‘Print’	Select ‘Full Page Slides’ > ‘Outline’
Adjust settings	Choose your layout and orientation
Click ‘Print’	And you’re done!

This process ensures your audience receives the most important information from your presentation without the distraction of full slides. It’s efficient and gets the message across swiftly.

If we’ve missed a step, or you have any tips to share, feel free to add your input. We love learning from each other. Happy printing!

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How to Print an Outline From Powerpoint 2010: Step-by-Step Guide

Printing an outline from PowerPoint 2010 is a simple process that only takes a few clicks. First, open your PowerPoint presentation and go to the "File" tab. Then, choose "Print" and under "Settings," select "Outline." Finally, click "Print" again, and you’re done! Your outline should now be printing.

After you complete this action, you will have a physical copy of your presentation’s outline. This can be useful for reviewing your main points, making notes, or distributing to an audience for reference during a presentation.

Introduction

Printing an outline from PowerPoint 2010 may not be an everyday task, but it’s a handy skill to have in your toolbox. Whether you’re a student trying to study for a big exam, a business professional preparing for a presentation, or a teacher outlining a lecture, having access to a printed outline of your PowerPoint slides can be a game-changer.

Why is this important? Well, for starters, an outline strips away all the design elements of your presentation and focuses on the content, allowing you to see the main points clearly without distraction. It’s perfect when you need to review or edit the structure of your information. It’s also a great tool for your audience, providing them a quick reference to the material you’re presenting. And let’s be honest, sometimes it’s just nice to have a physical document to scribble on, right? So, let’s dive into how you can achieve this with PowerPoint 2010, an older but still widely used version of the popular presentation software.

Step by Step Tutorial on How to Print an Outline From PowerPoint 2010

Before we get into the nitty-gritty, here’s a quick overview of what you’ll achieve by following the steps below: you’ll learn how to convert your PowerPoint presentation into a neatly organized outline format and print it out for your convenience.

Step 1: Open your PowerPoint presentation

Open the presentation you want to print an outline from.

Initially, ensure that your PowerPoint presentation is finalized and saved. This step is crucial because printing an outline usually means you’re nearing the end of your editing process.

Step 2: Navigate to the "File" tab

Click on the "File" tab in the upper-left corner of PowerPoint.

Once you’re in the "File" tab, you’ll have access to various options, including opening, saving, and printing your presentation, among other things.

Step 3: Select "Print"

Choose the "Print" option from the menu on the left side.

This step brings you closer to achieving your goal. The "Print" section provides several settings that you can customize to suit your printing needs.

Step 4: Under "Settings," select "Outline"

In the "Settings" section, click on the second drop-down menu and choose "Outline."

Selecting "Outline" tells PowerPoint that you want to print only the text from your slides in an outline format, not the slides themselves.

Step 5: Click "Print"

Finish the process by clicking the "Print" button at the top.

And voila! Your printer will now start printing the outline of your PowerPoint presentation. Make sure your printer is connected and has enough paper before you hit that print button.

Benefit	Explanation
Clarity	An outline provides a clear, concise view of your presentation’s structure, making it easier to review and refine your main points.
Reference Tool	Printed outlines serve as a great reference for your audience, allowing them to follow along and take notes during a presentation.
Focus on Content	Printing in outline form helps you focus on the content without the distraction of design elements and can be especially useful during the revision process.

Drawback	Explanation
Lack of Visuals	An outline doesn’t include the visual elements of your presentation, which can be a downside if visuals are a key aspect of your message.
Paper Waste	Printing outlines can lead to paper waste, especially if you print multiple drafts or if the outline is lengthy.
Printer Dependence	You’ll need access to a printer, which isn’t always convenient, and printer issues could prevent you from getting your outline.

Additional Information

When you’re preparing to print an outline from PowerPoint 2010, there are a few additional considerations to keep in mind. First off, double-check that all the content you want included in your outline is actually in the text form on your slides. Remember, outlines won’t include images or videos, so any information contained within those won’t show up in your printed document.

Also, think about the environment. Do you really need a printed copy, or could a digital one suffice? If you do need to print, consider using both sides of the paper to reduce waste. And what about the font size? Make sure it’s readable, especially if you’re going to be sharing the outline with others.

Remember, printing an outline from PowerPoint 2010 is just one way to view your presentation’s content. You might also consider exporting your PowerPoint to Word for a more detailed outline or even converting your slides into handouts with multiple slides per page.

Open your PowerPoint presentation.
Click on the "File" tab.
Choose "Print."
Select "Outline" under "Settings."
Hit "Print."

Frequently Asked Questions

Can i print an outline from powerpoint 2010 that includes images.

No, printing an outline only includes text content, not images or other visual elements.

What if I want to print an outline with comments?

Unfortunately, comments won’t be included when you print an outline. You’ll need to print them separately or include them in the notes section.

Is it possible to customize the font size of the printed outline?

The font size in the printed outline will reflect the size used in your presentation. However, you can adjust the size in your presentation before printing if needed.

Can I print an outline from PowerPoint 2010 to a PDF instead of a printer?

Yes, you can choose "Save as PDF" or "Print to PDF" in the printer options to save an outline as a PDF file.

What should I do if my outline is not printing correctly?

Make sure you’ve selected "Outline" under the "Settings" section in the "Print" menu. If it still doesn’t work, check your printer’s settings and functionality.

Knowing how to print an outline from PowerPoint 2010 is a valuable skill for anyone who uses the software regularly. Whether you’re a student, teacher, or professional, having a printed outline of your presentation can help you stay organized and focused on your content. It’s a straightforward process that can save you time and enhance your preparation for that big presentation.

Remember, while technology has advanced, and many people are moving towards digital-only content, there’s still something to be said for having a physical document in your hands. So the next time you’re prepping for a big meeting, consider printing an outline from PowerPoint 2010. Your audience – and your peace of mind – will thank you.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to Print an Outline of the Presentation in PowerPoint

Being able to print an outline of your PowerPoint presentation can be extremely useful, both for you as the presenter and for your audience. Having an outline allows everyone to follow along with the key points and overall flow of the presentation.

Why Print an Outline

Here are some of the biggest reasons why you may want to print an outline of your PowerPoint presentation:

Access the Outline View

This will display a text-based, hierarchical view of your presentation’s contents and structure.

Customize the Outline

Print options.

Tip: Save custom print settings for outlines under Printer Properties so it’s ready to go for next time.

Make the Most of Your Outline

Outline uses beyond printing, key takeaways.

Printing an outline is a great way to enhance your next presentation. Keep these points in mind:

With the right preparation, an outline can make your presentation shine!

About The Author

Vegaslide staff, related posts, select multiple objects in a powerpoint slide, how to import pdf to powerpoint, how to make a shape transparent in powerpoint, how to open word, excel, powerpoint, outlook in safe mode.

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How to Print PowerPoint with Notes (Step-by-Step)

PowerPoint Tutorials
Shortcuts & Hacks
January 22, 2024

In this article, you’ll learn how to print your PowerPoint slides with speaker notes as handouts the way you want them.

Don’t get frustrated with PowerPoint… just get creative. That way you can get out of the office and make it to Happy Hour.

Just keep in mind that, like many things in PowerPoint, there is a variety of ways to print your notes, each producing its own result. I cover each method below.

NOTE: If you are distributing your slides to other people, I highly recommend customizing your handouts with your company information before you print them. This not only makes your handouts look more professional, but it also makes it easier for people to get in touch with you.

For help turning your PowerPoint notes (without or without note text) into PDF handouts, read our guide here .

How to print powerpoint with notes (basics).

In the print dialog box, open the Print Layout options and select Notes Page to print your speaker notes below your slide thumbnail as handouts

The most common way to print PowerPoint notes is with the thumbnail image of the slide at the top of the page, and the notes directly beneath (as pictured above). To print your notes like this, simply:

Hit Ctrl+P for Print (or click File then Print)
Open the Print Layout options
Select the Notes Page layout
Click Print

If you want to print your notes only (without the thumbnail image), see further below.

As you can see in the live preview on the right in the picture above, I have already formatted the Notes Master to include my company’s logo, and my contact information.

If you have lots of speaker notes for a particular slide, the text may run off onto a second or third page. If this happens, keep in mind that your slide thumbnail only appears on the first page of notes.

Also keep in mind that the page number at the bottom of your handouts represents the slide number in your presentation, not the number of pages you are printing.

That means that if you have ten (10) pages of speaker notes for slide number 2 in your deck, each of those ten pages of speaker’s notes will have a number 2 on them.

To learn how to print multiple slides on one page in PowerPoint, read our guide here .

NOTE: If you are distributing your notes as handouts before or after your presentation, I recommend customizing your Notes Master .

Take your PPT skills to the next level

Formatting the notes master for professional handouts.

To open the notes master in PowerPoint, click the view tab and select Notes Master

To customize your notes page before you print it in PowerPoint first navigate to the Notes Master view.

Click the View tab
Select the Notes Master

The View tab in PowerPoint is also where you can find the Handout Master view (discussed further below), and the Slide Master view. These master views control the default formatting of your slides, handouts, and notes.

Once you are in the Notes Master view, you can select which placeholders you want to include in your handouts. In this view, you can also add any images, shapes, or other design elements to jazz up your handouts. I recommend adding things like:

Your company logo
Your email address (or contact information)
Your company website

When it comes to formatting your handouts, more is not better. I recommend adding enough to make your handouts look professional and make it easy for people to contact you.

Printing PowerPoint Notes with multiple slides per page

To print your PowerPoint notes as handouts with multiple slides per page, you need to first export your PowerPoint slides to Microsoft Word using the Create Handouts command.

To print your notes with multiple slides per page, you need to use the create handouts feature to push your slides to Microsoft Word

To convert PowerPoint to Word using the Create Handouts command, simply:

Click the File tab
Select Export
Select Create Handouts
Click the Create Handouts command
Select Notes next to slides

Doing so turns your PowerPoint presentation into a Word document, with all your slides and speaker notes in a table format that you can then update and edit in Microsoft Word. The length of your notes affects how many slides you can have on a single page in Word.

Example of PowerPoint slides in Word with multiple slides per page with PowerPoint notes

Table of Contents: If you have a lot of slides you are converting into a Word document, you can make your Word document easier to read and navigate by inserting a table of contents. To learn how to make a table of contents in Word, read our guide here .

How to print PowerPoint notes only

Yes, you can print just your PowerPoint notes (no slide thumbnail images) without messing up your presentation. I don’t recommend deleting things on your Notes Master, simply follow the steps listed below.

To see how to pull this off using a combination of the Create Handouts command and the Outline View in PowerPoint, see the short PowerPoint video tutorial below (it will make the most sense that way).

1. Push your PowerPoint slides to Microsoft Word

The first step is to push your slides and speaker notes into Microsoft Word. To do that, follow these steps:

From within PowerPoint open the File menu
Click Export on the left
Select Create Handouts in the middle
Click Create Handouts on the right
Select Notes next to slides

PowerPoint then exports all your slides and speaker notes to Word in a table format. To make it easier to edit our table, let’s add borders to it.

2. Add table borders to your table to see what you are working with

To add table borders to your notes in Word, select your table, click the table design tab and choose a border style

Once PowerPoint finishes exporting your slides to Microsoft Word, I recommend adding table borders to see what you are working with. To do that, simply:

Select the table in Word
Click the Table Design tab
Choose a table border style

While this is an optional step, it makes formatting your notes in Word a lot easier.

3. Format your PowerPoint notes in Word

As a last step, you simply need to make the formatting adjustments you want to your notes. These can include:

Delete the thumbnail image column
Resize the column widths
Paste your slide title names in from the Outline View in PowerPoint
Customize your handouts with your contact information
Continue formatting in order to get your desired result

How to print PowerPoint with comments

To print your comments in PowerPoint, select a handout style you want to use and make sure you have Print Comments selected

Assuming you have comments in your presentation, you can print those in either the Handout view or the Outline view.

To print your PowerPoint slides with comments:

Hit Ctrl+P for print
Open the Slide Layout options
Choose how many slides you want per page (I recommend 6 or 9 so you don’t waste paper)
Select Print Comments
Click Print

It’s important to note that PowerPoint comments always print on the second page. Your first page will be the handouts themselves (with the comments marked on the slide). The second will be the actual comments.

As this tends to waste a lot of printer paper and ink, I recommend using the 9-slide layout unless you have a specific reason to do otherwise.

How to print PowerPoint with lines for notes

There are two different ways to print your slides as Handouts with lines for notes:

The easy way: This involves directly printing your slides from PowerPoint with the default blank lines for taking notes.

The customizable way: This involves converting your PowerPoint slides to Word, where you can then adjust and customize the lines for your notes.

Both options are covered below.

1. The easy way

Using the print options in PowerPoint, select the three slides with lines layout to print your slides with blank lines for notes next to them

To print your slides with non-customizable lines for notes (in PowerPoint):

From within PowerPoint, hit Ctrl+P for print
Open the Slide Layout options
Choose the 3-slide layout with lines (you’ll see a live preview on the right)

NOTE: You can customize this layout using the PowerPoint Handout Master the way I described above .

2. The customizable way

From the print dialog box, select export, create handouts and blank lines next to slides to push your notes to Microsoft word with blank lines

To print your slides with customizable blank lines for notes (Converting PowerPoint to Word):

Navigate to the File tab
Click Export
Click on the Create Handouts button
Select either Blank lines next to slides or Blank lines below slides (depending on what you want)

Once your slides export to Microsoft Word, you can do whatever you want with the lines. For example, you can decrease the paragraph spacing to add more lines if you like. You can also format them and make them bold.

To expand your knowledge and learn more about exporting your PowerPoint slides to Microsoft Word (and the different options you have), read our guide here .

Printing an outline of PowerPoint

Before you get too excited about printing your PowerPoint outline, it’s important to note that only information that is within your content placeholders prints. That means that text inside regular shapes and text boxes doesn’t appear.

On top of that, an outline can only print text. That means that none of your graphics, charts or pictures show up in your printed document.

There are two different ways to print your outline: You can directly print your outline out of PowerPoint, or you can export your outline to Microsoft Word so that you can edit it before you print it. Choose the option below that works best for you.

1. Directly printing your outline from PowerPoint

In the PowerPoint print options, select the Outline layout style to print your PowerPoint outline

To print your PowerPoint slides as an outline only outline, simply:

Hit Ctrl+P on to open the print options
Open the Slide Layout options
Select Outline

Note: If you don’t see all the content in your outline (you only see the slide titles, for example) that means that your Outline View is collapsed.

To expand your Outline View, simply:

Navigate to the View tab
Click on the Outline View

Within the Outline View (click into that actual Outline View on the left), hit the expand keyboard shortcut: Alt+Shift+9 . To learn more about working in the Outline view in PowerPoint, read our guide here .

2. Exporting an editable version of your Outline to Microsoft Word

To export your PowerPoint outline to Word, use the create handouts command and select the Outline only option

If you want to customize your PowerPoint outline in Microsoft Word before you print it, simply:

Click on the Create Handouts button
Select Outline only

Pushing your outline into Microsoft Word like this allows you to customize and edit the outline before you print it.

So those are all the different ways you can print your notes in PowerPoint.

If you intend to print your notes as handouts for a business meeting or client presentation, I highly recommend formatting your Notes Master and/or Handout Master.

That way you can include your contact information and/or your company formatting, making your handouts look more professional.

If you enjoyed this in-depth PowerPoint tutorial, you can learn more about our online training courses and other presentation resources here .

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Thank you for this useful guide! Is there a way to print the outline with the notes per slide, too?

Hi Juliah and thanks for the question. Unfortunately not. The notes are tied to the slides and not the outline, so there’s no way that we know of to print the outline + notes together.

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Home Blog PowerPoint Tutorials How to Use Outline View in PowerPoint

How to Use Outline View in PowerPoint

PowerPoint provides different views to help presenters manage their presentations and PowerPoint templates . The Normal view is often used when creating presentations, the Slide Sorter view helps sort slides easily, the Reading view gives ease of reading the slides for review purposes, whereas the Slideshow mode is used for presenting presentations. Similarly, if you need to review and manage your outlines, the Outline View in PowerPoint is the right option.

How to Switch to Outline View in PowerPoint

By going to View -> Outline View , you can see the outline for your presentation. This view displays the presentation as titles and text within slides to give you an overview of the slide content.

Locating PowerPoint Outline View in PowerPoint

The PowerPoint Outline View can also help to define the structure of your presentation beforehand, or review your slides after you have created a basic outline and need to start working on your slides. This can help you review if the outline makes sense. You can also use it during or after the completion of your presentation for the same purpose.

PowerPoint displaying presentation Outline View and Slide Management

There are numerous handy options in the PowerPoint Outline view accessible via the right-click context menu. This includes options to expand or collapse the list and delete, move, or add new slides.

How to Print an Outline of the Presentation

To print an outline for your slides, go to File -> Print and select Outline via Settings . Select the printer and click Print .

Final Words

When designing your presentation outline in PowerPoint, a few considerations should include the title, introduction to your topic, subheadings, the number of slides you intend to use, a summary of your slides to make your content memorable with key action points, and a conclusion. The Outline View in PowerPoint can be a good option to review the basic outline for your presentation to remain on track when working on your slides.

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How to Print an Outline in PowerPoint

A laptop with a powerpoint presentation open on the screen

PowerPoint presentations are an essential component of modern presentations. They enable users to create engaging and interactive presentations that captivate their audience and convey information in a concise and visually appealing manner. However, when presenting to a large audience, it can be difficult to deliver these presentations without accompanying handouts or notes. This is where the outline function in PowerPoint comes in, allowing users to print out a concise and easy-to-read summary of their presentation. In this article, we will take a detailed look at how to print out outlines in PowerPoint, from understanding their importance to advanced printing techniques and troubleshooting.

Table of Contents

Understanding the Importance of Printing an Outline in PowerPoint

An outline in PowerPoint is essentially a hierarchical list of the presentation’s main topics and subtopics. It provides a concise summary of the presentation’s content, enabling viewers to follow along with the presentation without being overwhelmed with details or the visual distractions of the slides. This is particularly useful for longer presentations, which can be difficult to follow and remember without accompanying notes. Moreover, the outline function also enables presenters to share the presentation’s content in a different format, such as printed handouts or digital documents.

Another benefit of printing an outline in PowerPoint is that it allows presenters to review and edit their presentation more efficiently. By having a clear and organized summary of the presentation’s content, presenters can easily identify areas that need improvement or further development. They can also make changes to the outline itself, which will automatically update the corresponding slides in the presentation.

Additionally, printing an outline can be a useful tool for audience members who may have difficulty following along with the presentation due to language barriers or hearing impairments. By providing a written summary of the presentation’s content, these individuals can better understand and engage with the material being presented.

Step-by-step Guide to Printing an Outline in PowerPoint

The process of printing an outline in PowerPoint is quite straightforward and can be done in a few simple steps:

Open PowerPoint and select the presentation you wish to print an outline for.
Click on the ‘File’ menu at the top-left corner of the screen.
Select ‘Print’ from the options available on the left-hand side of the screen.
Under the ‘Settings’ section, select ‘Outline’ from the ‘Print Layout’ options.
Adjust the font size and style, as well as other printing settings to your preferences.
Click on the ‘Print’ button, and your outline will be printed.

What are the Different Ways to Print an Outline in PowerPoint?

There are several different ways to print out an outline of your presentation in PowerPoint. The first way is to use PowerPoint’s built-in function, which we have discussed in the previous section. You can also save the outline as a PDF file and print it as you would any other document.

One advantage of using the built-in function to print an outline in PowerPoint is that it allows you to customize the level of detail included in the outline. You can choose to include only the slide titles or also include the text on each slide. This can be helpful if you want to provide a summary of your presentation to your audience.

Another option for printing an outline in PowerPoint is to use a third-party add-in or plugin. These tools can provide additional features and customization options beyond what is available in PowerPoint’s built-in function. However, it’s important to research and choose a reputable add-in to ensure compatibility and security.

How to Customize Your Printed Outline in PowerPoint

You can customize your printed outline in PowerPoint in various ways. For example, you can choose to include or exclude specific elements of the presentation, such as notes or slide numbers. Additionally, you can adjust the font size and style to make the text more readable and visually appealing. Moreover, you can add logos or branding elements to your outline to make it more professional and aligned with your organization’s visual identity.

Another way to customize your printed outline in PowerPoint is to change the layout and formatting. You can choose from different layout options, such as portrait or landscape, and adjust the margins and spacing to fit your needs. You can also add colors and background images to make your outline more visually engaging. Furthermore, you can include hyperlinks in your outline to direct readers to additional resources or related content. By customizing your printed outline, you can create a professional and polished document that effectively communicates your presentation’s key points.

Common Issues and Troubleshooting Tips for Printing Outlines in PowerPoint

While printing an outline in PowerPoint is a relatively simple process, there can be some common issues that you may encounter. These can range from formatting issues to printing errors. To troubleshoot these issues, ensure that you have selected the correct printer and that the printer is functioning correctly. Additionally, check that your printer settings are correctly configured for the type of paper and print quality you want.

Another common issue that you may encounter when printing outlines in PowerPoint is that the text may appear too small or too large on the printed page. To fix this issue, adjust the font size and formatting of your outline in PowerPoint before printing. You can also try adjusting the scaling options in your printer settings to ensure that the text is printed at the correct size.

If you are still experiencing issues with printing outlines in PowerPoint, it may be helpful to try printing from a different computer or printer. You can also try saving your outline as a PDF file and printing from there, as this can sometimes resolve formatting and printing issues. Additionally, you can seek help from online forums or support communities to find solutions to specific issues you may be facing.

How to Choose the Right Printer Settings for Printing Outlines in PowerPoint

To get the best results when printing outlines in PowerPoint, it’s essential to choose the right printer settings. This includes selecting the correct paper size and type, as well as the optimal print quality for your needs. For example, if you’re printing a document to distribute to attendees at a conference, you may want to use a higher-quality paper stock and print resolution.

Another important factor to consider when choosing printer settings for printing outlines in PowerPoint is the color mode. If your document contains color, you’ll want to make sure that your printer is set to print in color. However, if your document is black and white, you may be able to save ink and toner by selecting the grayscale option.

It’s also worth noting that some printers offer additional settings that can help you save money on ink and toner. For example, you may be able to select a draft mode that prints at a lower quality but uses less ink. This can be a great option if you’re printing a large number of documents that don’t require high-quality printing.

Tips for Saving Time and Paper When Printing Outlines in PowerPoint

Printing outlines in PowerPoint can be time-consuming and costly, particularly if you have a large audience. To save time and paper, consider printing 2, 4, or 6 slides per page instead of just one. Additionally, you can print on both sides of the paper to reduce the amount of paper used. Finally, consider printing black and white instead of color to reduce ink and toner usage.

Another way to save time and paper when printing outlines in PowerPoint is to use the “Notes Pages” option. This allows you to print the slide with speaker notes, which can be helpful for reference during a presentation. You can also choose to print only the slides that are necessary for your audience, rather than printing the entire presentation.

It’s also important to consider the type of paper you are using. Using recycled paper or paper with a lower weight can help reduce costs and environmental impact. Additionally, you can adjust the print quality settings to a lower resolution, which can also save ink and toner.

Advanced Techniques for Creating a Professional-looking Printed Outline in PowerPoint

If you want to take your printed outlines in PowerPoint to the next level, there are several advanced techniques you can use. These include adding images or graphics to the outline, using color-coding to highlight key points, and using advanced typography techniques to make the text more visually appealing. Additionally, you can consider using third-party tools, such as Adobe InDesign or Canva, to create more customized and professional-looking outlines.

Another advanced technique for creating a professional-looking printed outline in PowerPoint is to use custom templates. By creating your own template, you can ensure that your outline has a consistent and cohesive design. You can also include your company’s branding or logo to make the outline more personalized and professional.

Finally, it’s important to consider the overall layout and formatting of your printed outline. Make sure that the text is easy to read and that there is enough white space to prevent the outline from looking cluttered. You can also experiment with different font sizes and styles to create a hierarchy of information and make the most important points stand out.

How to Use Third-party Tools for Printing Outlines in PowerPoint

Third-party tools, such as Adobe InDesign or Canva, can be extremely useful for creating customized outlines in PowerPoint. These tools enable presenters to add more advanced graphics, typography, and other design elements to their outlines, making them more engaging and professional-looking. Additionally, these tools often offer more advanced customization options than PowerPoint, enabling presenters to create highly customized and tailored outlines for specific audiences or events.

Choosing the Right Paper Type and Size for Your Printed Outline in PowerPoint

When printing your outlines in PowerPoint, it’s essential to choose the right paper type and size. This can vary depending on your needs and the type of event or audience you are presenting to. For example, if you are presenting to a professional audience, you may want to use a higher-quality paper stock, such as glossy or matte. Additionally, you may want to consider using a larger paper size, such as A4 or letter, to enable viewers to read the outline easily.

Best Practices for Creating an Engaging and Effective Printed Outline in PowerPoint

To create an engaging and effective printed outline in PowerPoint, it’s essential to follow some best practices. These include using a clear and concise writing style, using bullet points or numbering to break up the text, and using images or graphics to help illustrate key points. Additionally, make sure to include all the necessary information and avoid overwhelming the viewers with too much detail, as this can have the opposite effect of what you intended. Lastly, make sure to proofread and edit the outline for spelling and grammar errors, as these can detract from the presentation’s credibility and professionalism.

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How to Print Your PowerPoint Slides (The Complete Guide)

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PowerPoint presentations are often shared on a projector or display. But sometimes, you might need to create a printed copy for your audience. It's great to have a physical copy of your presentation for reference.

3 formats for printing PowerPoint presentations

When it comes to printing slides in PowerPoint, there are three key formats that you can print your slides:

Full-Page Slides . This is basically the same view as the standard view in PowerPoint, simply printing each slide on its own page.
Notes Pages . If you use the important Speaker Notes feature to add reminders on what to say, you can print Notes Pages to keep them nearby. Imagine keeping these on the podium while speaking.
Handouts . You can save paper and ink by printing Handouts, which include many slides on the same page with space to write notes.

In this tutorial, I'll teach you how to print a PowerPoint. When it's crunch time, and you need to create a physical copy of your presentation, use this complete guide.

Why Print Your PowerPoint Slides?

Because PowerPoint often lives in digital format, you might be wondering why you might want to print the slides. Here are some situations when you should consider printing your PowerPoint slides:

Printing your presentation can help you spot errors or typos in your presentation. I always find something in a printed copy that I miss on-screen.
Hand out copies of your presentation for the audience to keep after the meeting or to review beforehand.
Maybe you don't use PowerPoint for sharing presentations on screen. Maybe instead, you use it as a simple tool to design handouts or posters.

Need Help? Download Our New eBook on Making Great Presentations (Free)

We also have a useful compliment to this tutorial. Before reading on, download our FREE eBook: The Complete Guide to Making Great Presentations . It'll help you write, design, and deliver the perfect presentation.

Free eBook PDF Download Make a Great Presentation

Now, we'll look step-by-step at how to print your PowerPoint slides in a variety of formats and styles, first in a quick tutorial video, then in written format.

How to Quickly Print PowerPoint Slides (Watch & Learn)

Let's jump straight into these tips in the screencast below. I'll walk you through how to print your slides in a variety of styles. I'll show you how to print a PowerPoint presentation in each of the formats discussed above and create PDF versions.

Now, let's dive into a written walkthrough of how to print slides.

The Basics of Printing Your PPT Slides (From Within PowerPoint)

The template featured in this tutorial is from Envato Elements.

The tutorial features the Botany PowerPoint Presentation from Envato Elements. This template has over 50 unique slides where you can put your information. Plus, it comes with icons, charts, graphics, and picture placeholders. The modern and stylish design makes the template suitable for any presentation theme.

Before we tackle working with many print formats, let's learn the basic choices you should make before you print any presentation. To get started, go to the File > Print menu option:

1. Choose Your Printer

The first step is to click File to open the print window.

Above all, you should choose the printer that you want to send your presentation to. If you work in an office environment with many network printers, always double-check this setting to ensure that the file won't land on a co-worker's desk!

To see more options click on the Show Details button.

Click on File in the toolbar at the top of your screen. When you click on this option, there's a Print… When you click on this option, a window appears. In the window, click on the Show Details button. Once the Show Details button is selected, you’ll be able to see more options to the right of the window.

Use the Printer field to select your printer.

At the top right, you’ll see the Printer: field. Click on the arrow in this field to choose a printer.

2. Choose the Pages to Print

You may not want to print every slide in your presentation. The good news is that PowerPoint makes it easy to choose a selection of pages to print.

Use the Slides section to choose which slides you want to print.

In the window, you’ll see a Slides: section. In this section, there are different options you can choose to print your slides. The default is the All option.

To choose a specific slide or slides, choose the Custom Range: option and type the slide numbers in the field. When typing the numbers, put a comma in between the slide numbers. For example, you should type the slide numbers like this 2,5,6,7.

3. Choose Orientation and Color Settings

Orientation describes the direction that your content prints. You can choose between Portrait and Landscape orientation. Portrait orientation means the paper is taller than it is wide, while landscape orientation is wide.

Choose your orientation and color options in the Print window.

The Orientation: section is where you can choose portrait or landscape printing options. There are two buttons in this section. Choose the right one for you.

Output: this is where you can choose what color you want your slide printed in. in this field, there's an arrow. Click on the arrow to get more options.

You may want to learn more about working with PowerPoint multimedia before continuing on:

Once you've set up those choices, you can move on to other settings for how your printed slides appear. Let's move on from the basics to learn how to print a PowerPoint in many different formats.

How to Print Full-Page PPT Slides in PowerPoint

Have you ever wondered why PowerPoint won't print a full page? This section should help.

Full-page slides are simply printed copies of your slides, one per page. This is a great choice when you need to review the slide before presenting.

Full page slides are were your slide takes up a whole page.

As I mentioned earlier, sometimes, seeing the slide away from your computer can help you catch errors or rethink the content.

Print PowerPoint Slide Handouts

What are handouts in PowerPoint? Slide handouts are an ideal choice for printed copies. It's a great way to fit many slides on the same page and conserve paper in the process.

Turn you PowerPoint slides into handouts.

Use PowerPoint slide handouts for reference copies to keep your place in the presentation or to review your PowerPoint for typos and misspellings.

There's a Layout: field in the print window, and there are arrows. Click on the arrows. When you click on the arrows, you’ll see many options. Choose the right option for you. In this menu, you’ll see the Notes option. Select this option to print your notes with your slides.

How to Print Your PowerPoint as a PDF

One of the most popular questions for exporting and " virtually printing " a presentation is to print a presentation as a PDF.

When you save your PowerPoint as a PDF you can easily share it through email.

To save your PowerPoint as a PDF, click on the File option in the toolbar at the very top of your screen. When you click on File , a menu drops down. Choose the Save As… option.

After clicking on this option, a window appears. Next, in the File Format: field, choose the PDF option. Finally, click on the Export option to save.

Recap and Learn More PowerPoint Skills

This tutorial can serve as your reference guide when it's time to take your presentation from screen to hard copy. Whether it's notes pages, handouts, or another view, printing your slides is a necessary skill for many presentations.

If you were interested in this tutorial, don't miss out on these other tutorials to help you build your PowerPoint skills :

Or download one of our professional PowerPoint templates to help you design a great presentation quickly:

Download Our New eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Download our new eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter.

Making Great Presentations Free Guide Download PDF

The Best Source for PowerPoint Templates (With Unlimited Use)

Envato Elements is the top source for digital elements. If you frequently make presentations, then it’s the best deal for you. So, what's Envato Elements? It’s a subscription service where you pay a low monthly fee, and you have access to unlimited digital elements .

Explore Envato Elements

These digital elements included premium PowerPoint presentation templates, fonts, audio, images, and more. All the elements are high quality and made by professionals. So, this subscription can save you time if you’re in a creative field. Instead of making your own, you’ll be using professional elements.

Print Your Premium PowerPoint Template Today!

After reading this guide on how to print PowerPoint slides, try following it for your next presentation. Also, consider saving time using a premium Envato Elements template when working on your next project.

Editorial note : This post was originally published in October of 2017. The written content has been comprehensively updated by Sarah Joy .

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Comprehensive Guide To Outline View In PowerPoint

Date: 15th October 2021
Read Time 5 mins

What is this unknown and brilliant Microsoft PowerPoint view I hear you cry?

It’s the PowerPoint Outline view, found in the View Ribbon in the Presentation Views group.

I’ve circled the View tab and the Outline view command below so you can see it clearly.

Do you know this view and how to use it? If not, stay right where you are! It’s quite different to Normal View in Microsoft PowerPoint. It shows you the presentation outline.

Selectin Outline view in PowerPoint view Ribbon

Why show you this view? The answer is, we’ve been teaching Microsoft PowerPoint for over 20 years (yes it did exist back then!) and noticed that this isn’t a well-known view despite it containing so many ways to speed up your work.

For those of you keen to learn more about PowerPoint Outline is covered in our PowerPoint Training Courses .

Let’s take a look at Outline View.

What Does Outline View Show You?

As you can see in the screenshot below, the Outline view is all about the presentation text and nothing else.

It’s where you can focus on the words in your presentation, so there are no distractions from the formatting, colour, or design.

It’s a really clean and productive view to start creating a presentation from.

The Outline view shown above has been customised slightly. I’ll show you how to recreate this exact view next.

To recreate the customised Outline view shown above, we need to make the text panel on the left sidelarger (the Outline pane) and the slide area on the right smaller.

The divider (which has been highlighted with an arrow and is shown below) is dragged to the right with the white double-headed cursor. You will see this cursor when pointing to the divider.

This creates a bigger left text panel and what’s called a slide miniature on the right.

Adjusting the divider to customise Outline View

If you are looking to learn more about how you can insert slides from other presentations easily , view our guide here!

How Do I Use PowerPoint Outline View?

Here’s how, you use the left text panel as if you were typing in Word. It’s remarkably simple to use!

The numbers and text circled above are the slide numbers and the slide titles.

Let’s create a presentation in Outline view. A new presentation has been created below and Outline view has been selected and customised as shown earlier.

The text PowerPoint Course has been typed onto slide 1. We then press enter and move onto slide 2. This is an amazingly quick way of creating and then typing into a new slide!

We can either use this new slide 2 or press the tab key to create and type subheadings onto slide one like this shown below.

Shows the subheadings typed into slide 1

By pressing enter after the subheading Tutor: Lucinda Thomas followed by shift+tab. This changes a subheading into the main slide heading like this below and Course Aims and Objectives can be typed in.

Shows how to create a new slide with shift+tab

So, to summarise, we use enter after typing text and then alternate between tab (moves text right) to produce a subheading and shift+tab (moves text left) to produce a slide heading. Its that simple to use!

Shows the new slides and subheadings using shift+tab

Looking for something a little different? Check out our AutoCAD for architects guide here!

What other features are there in Outline view?

We can Collapse and Expand all or individual slides in a presentation. This is incredibly useful for managing large presentations and organising ideas too. To collapse or expand slides we need to be in Outline View and right-click on a slide selector which is the box on the right of a slide number.

As you can see below, slide 2 has been right-clicked on. The speed menu shows the Collapse and Expand options. Collapse will just affect slide 2 whereas Collapse All will affect all slides in the presentation.

Shows how to collapse specific or all slides

When Collapse All is selected, we only see the slide headings in the entire presentation as shown below. This helps when checking the flow and logic of a presentation. To show all headings again right-click on a slide selector and select Expand or Expand All .

Shows the slides with their subheadings collapsed

Reorganising slides can also be carried out in Outline view so there’s no need to change to a different view for this.

By pointing to a slide selector, a white 4 headed arrow appears. By keeping the left mouse button pressed the 4 headed arrow turns black and the slide and all its text can be dragged up or down.

The grey positioning line shows the slides new position. The picture below demonstrates slide 3 being positioned between slide 1 and 2.

Lines of text can also be rearranged in Outline view. This is done by right clicking on the line of text and using the Move Up and Move Down options on the speed menu shown below.

The first point on slide 3 has been right-clicked on and this text has now been moved down and relocated as the first subheading on slide 4.

Shows the subheading having moved down from slide 3 to 4

If you want to read information in your presentation or Outline, you can read our guide on zooming in using your mouse here.

Can I print PowerPoint Outline View?

Great news! Yes, you can print the Outline of a PowerPoint presentation. Many people use outline view to create speaker notes when making a presentation .

To print the Outline the Print options will be needed. Use the keyboard shortcut Control+P which takes you to Backstage View and the Print options which are shown below. The Full Page Slides option is selected, and Outline is clicked on from the menu (highlighted by the arrow) as shown below.

How to print the outline view of a presentation

You are now able to print the Outline text only as shown below. This technique is covered in our comprehensive guide to all printing options in PowerPoint .

Shows how the printout will look - text version of Outline view

Want to see how people are using PowerPoint today? Check out our PowerPoint statistics here!

Top 10 Public Speakers (Worldwide!)

Powerpoint statistics 2024, 10 tips for delivering professional presentations.

How to Print a PowerPoint Presentation? [A Complete Guide!]

By: Author Shrot Katewa

If you use Microsoft PowerPoint to create your presentations, there will be a point in time when you will need to print the presentation that you have created! Regardless of whether you print a physical copy or a PDF version of your presentation, you need to know the steps required to print a PowerPoint presentation!

To print a PowerPoint presentation, click on the “File” tab. Then, click on the “Print” tab in the “Backstage View”. Choose the slides that you need to print, adjust the settings, select the printer, and click on the “Print” button.

In this article, we shall understand the process to print a PowerPoint presentation in further detail. We will look at things like how to print your presentation with notes, how to create handouts, and how to print multiple slides on a single page!

That, and much more in this detailed article on printing a PowerPoint presentation!

So, let’s get started, shall we?

1. How to Print a PowerPoint Presentation?

Let’s get straight to the important part of this article! How exactly does printing in PowerPoint work?

Microsoft PowerPoint offers a simple and quick printing feature. By default, one slide will print on a single sheet of paper. However, there are options provided that can help you save paper by printing multiple slides on a single sheet of paper. We shall take a look at all these settings in a little while.

You can also choose to print notes along with the slides. This can be super helpful when you want to prepare for your presentation and you don’t have access to the soft copy of the presentation file!

But, how exactly does the process to print a presentation work? Let’s explore the step involved for both Windows and Mac in the below sections –

1a. How to Print a PowerPoint File on PC

In a Windows PC connected to a printer, you can print a PowerPoint file very easily. All you have to do is follow the 3 simple steps.

Step-1: Click on the “File” tab

In the Microsoft PowerPoint document, click on the “File” tab. It is located on the left side of the menu bar at the top of the screen.

In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

Step-2: Select preferred settings

The “Print” option will show you a print preview as well as print settings on the screen. Under the “Settings” option, you can select your preferred settings.

If you don’t have a printer connected to your computer, you may need to first set it up. If you don’t know how to do that, check out this article on how to set up your printer .

Click on the “Print All Slides” box to select the specific slides that you want to print. You can also click on the “Full Page Slides” button to select the number of slides you want to print on each page.

Step-3: Click on the “Print” button

Now all you have to do is click on the “Print” button at the top of the screen to print a copy of your PowerPoint presentation (as shown in step 2).

1b. How to Print a PowerPoint Presentation on Mac?

Microsoft PowerPoint has a quite simple process for printing a presentation on Mac. Follow the 4 easy steps.

Step-1: Click on “File”

In the menu bar located at the top of the screen, click on the “File” tab to access the dropdown menu. Select the “Print” option from the dropdown menu. This will open a “Print” dialog box.

Step-2: Click on the “Show Details” option

The next step is to click on the “Show Details” option located at the bottom of the “Print” dialog box.

Step-3: Select your preferred settings

Now all you have to do is change the settings according to your preference. You can select how many copies to print by clicking on the “Copies” box.

There are also other settings that you can change like “Paper Size” , “Layout” and “Orientation” . You can also click on the “Slides” option to select which slides to print.

Step-4: Click on the “Print” option

The final step is to click on the “Print” option in the right corner at the bottom of the “Print” dialogue box.

2. Shortcut to Print a PowerPoint Presentation

For printing out a PowerPoint presentation very quickly, you can use the shortcut keys. All you have to do is follow the 2 easy steps.

Step-1: Press the “Ctrl+P” keys

The first step is to open the PowerPoint presentation that you want to print. Then press the “Ctrl+P” keys on your keyboard to open the “Print Preview” screen.

Alternatively, you can press the “Ctrl+Shift+F12” keys on your keyboard to access the print option.

Step-2: Click on “Print”

Now all you have to do is click on the “Print” button at the top of the “Print Preview” screen. This will print the presentation slides with the default settings.

3. How to Print Multiple Slides Per Page?

Using the “Handouts” feature in Microsoft PowerPoint, you can print multiple slides per page. All you have to do is follow the 3 quick steps.

Step-1: Click on the “File” menu

The first step is to click on the “File” option in the menu bar located at the top of the screen. In the “File” menu, click on the “Print” option from the sidebar on the left side of the screen.

This will open the “Print Preview” screen.

Step-2: Click on the “Full Page Slides” box

Now you have to click on the “Full Page Slides” box under the “Settings” option in the “Print Preview” screen. This will open a dropdown menu. Click on any option under “Handouts” that you prefer. There are nine different options to choose from.

You can print from one to nine slides per page.

Step-3: Click on “Print”

After selecting your preferred number of slides per page, all you have to do is click on the “Print” button at the top of the screen to print the PowerPoint presentation.

4. How to Print PowerPoint Slides with Notes?

Microsoft PowerPoint offers the feature to take notes for each slide. These notes can be helpful for both the presenter and the audience.

The steps for printing PowerPoint slides with notes are slightly different on PC and Mac.

To print PowerPoint slides with notes on PC, follow the 3 easy steps.

Step-1: Click on the “Print” option

In the Microsoft Powerpoint presentation, click on the “File” tab from the menu bar. Then click on the “Print” option to access the print settings.

Step-2: Click on the “Notes Pages” option

Under the settings option, click on the “Full Page Slides” box to open a dropdown menu. Under the “Print Layout” option, click on the “Notes Pages” button.

You can see the slide as well as the notes on the “Print Preview” screen.

The final step is to click on the “Print” button at the top of the screen to print the slide along with the notes.

To print PowerPoint slides with notes on Mac, follow the 4 simple steps.

On a Mac device, you have to first open the PowerPoint presentation. Then click on the “File” tab located at the top left corner of the screen. From the dropdown menu, click on the “Print” option.

This will open a dialog box.

In the dialog box, click on the “Show Details” option located at the bottom. You will now be able to see the settings for printing the PowerPoint presentation slides.

Step-3: Click on the “Notes” option

The next step is to click on the “Layout” option in the dialog box to open a dropdown menu. Click on the “Notes” option from the dropdown menu to include the notes with the slides.

Step-4: Click on “Print”

Now all you have to do is click on the “Print” button located at the bottom right corner of the dialog box to print the slides with notes.

5. Printing Multiple Slides Per Page with Notes

Microsoft PowerPoint provides a “Create Handouts” option which you can use to fit notes with multiple slides on a single page.

Here’s a step-by-step process to print multiple slides per page with notes –

The first step is to click on the “File” menu in the menu bar located at the top of the screen. In the “File” menu, click on the “Export” option in the sidebar located on the left side of the screen.

Step-2: Click on the “Create Handouts” option

In the “Export” screen, click on the “Create Handouts” option at the secondary sidebar on the left side. Then you have to click on the “Create Handouts” button located in the middle of the screen.

This will prompt a dialog box.

Step-3: Select the “Notes next to slides” option

In the “Send to Microsoft Word” dialog box, you have to select two options. First, click on the “Notes next to slides” option under the “Page layout in Microsoft Word” settings.

Then click on the “Paste” option under the “Add slides to Microsoft Word document” settings.

Step-4: Click on the “OK” button

Now all you have to do is click on the “OK” button at the bottom of the dialog box (as shown in the image in step 3).

This will open a new Microsoft Word Document containing multiple slides per page along with notes.

Step-5: Click on “File”

In the Microsoft Word document, you can preview the slides as well as the motes. You can also edit the notes and the slide arrangement.

Then click on the “File” tab in the menu bar at the top of the screen and click on the “Print” option.

Step-6: Click on the “Print” button

In the “Print” screen, you can change the settings options according to your preference. Now all you have to do is click on the “Print” button to print the multiple slides per page with notes.

6. Can You Print Just Slide Notes in PowerPoint?

In Microsoft PowerPoint, there is currently no feature that allows you to print just slide notes without the slides. However, you can remove the slide thumbnails manually before printing the notes pages.

Here’s how to do it –

In the menu ribbon at the top of the screen, click on the “File” tab. Then click on the “Export” option in the sidebar located at the left side of the screen.

The next step is to click on the “Create Handouts” option from the sidebar in the “Export” screen. Then click on the “Create Handouts” button under the “Create Handouts in Microsoft Word” option.

Step-3: Click on the “Notes below slides” option

In the “Send to Microsoft Word” dialog box, click on the “Notes below slides” option under “Page Layout in Microsoft Word” .

Then select the “Paste” option under “Add slides to Microsoft Word document” .

This will open a new Microsoft Word document containing all the slides and the notes below each slide.

Step-5: Delete the slide thumbnails

In the Microsoft Word document, you have to delete each slide thumbnail manually. To do so, click on each image and press the “Delete” key on your keyboard.

Alternatively, you can press the “backspace” key on your keyboard. Repeat the process until you have deleted all the slide thumbnails.

Step-6: Click on the “Print” option

The final step is to click on the “File” tab and select the “Print” option from the sidebar on the left side of the screen in the “File” menu.

Now all you have to do is click on the “Print” button at the top of the screen to print just the notes without the presentation slides.

7. How to Print PowerPoint as an Outline?

Microsoft PowerPoint allows you to print only the slide outline of a presentation without printing the slide itself. To print the PowerPoint presentation as an outline, follow the 3 simple steps.

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu click on the “Print” option to open the “Print Preview” screen.

Step-2: Click on the “Outline” option

The next step is to click on the “Full Page Slides” box under the settings. From the popup menu, click on the “Outline” option under the “Print Layout” section.

In the “Print Preview” screen, you can see the slide outline. Now all you have to do is click on the “Print” button at the top of the screen to print the presentation as an outline.

8. How to Print PowerPoint as a Handout?

Printing a PowerPoint presentation as a handout helps you compile multiple slides on a single sheet of paper. This is helpful when you have to distribute paper copies of your presentation among the audience.

To print a presentation as a handout, follow the steps mentioned below –

The first step is to click on the “File” tab in the menu ribbon located at the top of the screen. In the “File” menu, click on the “Print” option.

Step-2: Click on the “Print Layout” option

The next step is to click on the “Print Layout” option. It is the second box in the “Settings” section of the “Print” menu.

In the “Print Layout” pop-up menu, you will see 9 different layouts under the “Handouts” section. Click on your preferred handout layout.

The final step is to click on the “Print” button at the top of the screen. Make sure that you are connected to a printer to print the PowerPoint as a handout.

8a. Adding Slide Numbers on Handouts

After selecting a handout layout, you can add the slide numbers on the handouts. All you have to do is click on the “Print slide numbers on the handouts” option under the layouts in the “Print Layout” pop-up menu.

A checkmark will appear on the left side of the option. You can also see the slide number showing under each slide on the preview screen.

8b. How to Frame Handout Slides

To frame handout slides, you have to first select a handout layout from the “Print Layout” option. Then click on the “Frame Slides” option under the layouts.

You will notice a checkmark showing on the left side of the “Frame Slides” option. Black frames will appear around each slide on the preview screen.

9. How to Print PowerPoint Full Page?

Microsoft PowerPoint offers various layouts for printing the presentation slides. You can print the presentation using the “Full Page Slides” option, where each paper will be printed with single slides on them.

Here’s what you need to do to print full-page slides –

Step-1: Click on the “File”

First, you have to open the “Print” screen. To do so, click on the “File” tab in the menu ribbon. Then click on the “Print” option from the sidebar in the “File” menu.

Step-2: Click on the “Full Page Slides” option

In the “Print” screen, click on the “Print Layout” option which is the second option under the “Settings” section. In the pop-up menu, click on the “Full Page Slides” option.

You can see the full page on the preview screen on the right side.

Finally, you have to ensure that the device is connected to a printer. Then click on the “Print” button at the top of the screen to print the full page slides.

Shortcut Method

In the “Print” option of Microsoft PowerPoint, the default setting for printing the slides is to print the full page. So all you have to do is press the “Ctrl+P” keys on your keyboard to open the “Print” screen.

Then click on the “Print” button at the top of the screen.

10. How to Print PowerPoint with Comments?

In Microsoft PowerPoint, the editor as well as other reviewers can leave comments on the objects in a slide. To print a PowerPoint presentation with the comments alongside the slides, follow the 3 simple steps.

Step-1: Open the “Backstage View” using the “File” Tab

In the open PowerPoint presentation, click on the “File” tab from the menu ribbon. Then you have to click on the “Print” option in the “File” menu.

Step-2: Click on the “Print Comments” option

In the “Print” menu, click on the “Print Layout” option which is the second option in the “Settings” section. This will open a pop-up menu. Click on the “Print Comments” option from the pop-up menu.

On the preview screen, the comments in a slide will show on a separate page after that slide. Now all you have to do is click on the “Print” button to print the presentation slides with comments.

11. How to Print PowerPoint Slides as a Booklet?

Sometimes, printing a presentation as a booklet may be more convenient. Unfortunately, Microsoft PowerPoint currently does not have any feature that allows you to print the PowerPoint slides as a booklet.

However, you can commonly find this feature in your printer device. All you have to do is click on the “Printer Properties” option in the “Printer” section of the “Print” screen and look for any booklet feature.

If the printer does not have any feature to print booklets, you can save the PowerPoint document as a PDF file. Follow the steps in section 14 to print the PowerPoint as PDF. Then use the “Print as Booklet” option in the PDF viewer.

12. How to Print PowerPoint Presentation in Portrait?

In Microsoft PowerPoint, you can change the orientation of the slides to print them in “Landscape” or “Portrait” .

To print a PowerPoint presentation in portrait orientation, here’s what you need to do –

In the menu bar at the top of the screen, click on the “File” tab located in the left corner. In the “File” menu, click on the “Print” option. Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Portrait Orientation” option

In the “Print” menu, click on the “Orientation” box. It is the fourth option in the “Settings” section. Then click on the “Portrait Orientation” option from the dropdown menu.

In PowerPoint, the “Portrait Orientation” is the default orientation.

You can now see the slides in portrait orientation on the preview screen on the right side. All you have to do is click on the “Print” button. This will print the slides in portrait orientation.

13. How to Print PowerPoint Presentation with Ink Annotations?

Ink Annotations are drawings or handwritten notes on slides. You can show or hide the ink annotations in a PowerPoint presentation using the “Draw” tab.

You can also print your presentation along with ink annotations. Here’s how to do that –

The first step is to open the “Print” screen. To do so, press the “Ctrl+P” keys on the keyboard. You can also click on the “File” tab from the menu ribbon and then click on the “Print” option from the sidebar of the “File” menu.

Step-2: Click on the “Print Ink” option

The next step is to click on the “Print Layout” option. In the “Settings” section, the “Print Layout” option in the box that shows “Full Page Slides” .

In the “Print Layout” pop-up menu, click on the “Print Ink” option at the bottom. A checkmark will appear on the left side of the “Print Ink” option and the ink annotations will show on the preview screen.

Finally, you have to ensure the device is connected to a printer. Then click on the “Print” button to print the slides with ink annotations.

14. How to Print PowerPoint as a PDF?

In Microsoft PowerPoint, you can use the “Microsoft Print to PDF” option to save your presentation as a printable PDF document. To do so, follow the 4 easy steps mentioned below –

You have to first click on the “File” tab located at the left corner of the menu ribbon. This will open the “File” menu. Click on the “Print” option in the sidebar on the left side of the “File” menu.

Alternatively, you can press the “Ctrl+P” keys on your keyboard.

Step-2: Click on the “Microsoft Print to PDF” option

Now you have to click on the box under the “Printer” option. This will open a dropdown menu. Click on the “Microsoft Print to PDF” option from the dropdown menu.

Now all you have to do is click on the “Print” button at the top of the “Print” screen (as shown in the image in step 2). This will prompt a dialog box.

Step-4: Click on the “Save” option

In the “Save Print Output As” dialog box, select the preferred file location for the PDF. Then click on the “Save” option at the bottom of the dialog box to save the PowerPoint presentation as a PDF file.

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Erin Wright Writing

Writing-Related Software Tutorials

How to Create Handouts in PowerPoint (Printable & Editable)

By Erin Wright

Empty seats in lecture hall with text overlay "How to Create Handouts in PowerPoint"

Quick Links:

How to Create Printable PowerPoint Handouts

How to create editable powerpoint handouts with microsoft word.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel .

The images below are from PowerPoint for Microsoft 365 and Word for Microsoft 365. These steps also apply to PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013.

Select the File tab in the ribbon.

Select Print in the Backstage view.

Print option in the Backstage view in PowerPoint 365

(Optional) If you don’t want include all your slides, enter specific slide numbers separated by commas or a number range (e.g., 3,5,7,9-14) into the Slides text box.

Slides text box in the Print screen in the Backstage view of PowerPoint 365

Select the Full Page Slides menu.

Full Page Slides menu in the Print screen in the Backstage view of PowerPoint 365

Select an option from the Handout section in the menu. (You may need to use the scrollbar on the right side of the menu to see all the options shown here.)
One slide per page
Two slides per page
Three slides per page with lines for notes
Four horizontal slides per page
Six horizontal slides per page
Nine horizontal slides per page
Four vertical slides per page
Six vertical slides per page
Nine vertical slides per page

Handouts options in the Print screen in the Backstage view in PowerPoint 365

(Optional in PowerPoint for Microsoft 365 only) Uncheck Print slide numbers on handouts if you don’t want to include slide numbers.

"Print slide numbers on handouts" option in the Backstage view of PowerPoint 365

(Optional) Enter the number of copies into the Copies text box.

Copies text box in the Print screen in the Backstage view of PowerPoint 365

Select the Print button.

Print button in the Backstage view in PowerPoint 365

PowerPoint doesn’t provide a way to save the handout options you just chose. So, repeat these steps if you need to print additional handouts in the future.

Important Note: Some users may have difficulty exporting large PowerPoint files into Microsoft Word. If you encounter problems, please see the Microsoft Support website for two possible solutions .

Select the File tab in the ribbon (see figure 1).
Select Export in the Backstage view.

Export option in the Backstage view in PowerPoint 365

Select Create Handouts in the Export screen.

Create Handout option in the Export screen in the Backstage view in PowerPoint 365

Select the Create Handouts button.

Create Handout button in the Export screen in the Backstage view in PowerPoint 365

Select a page layout option from the Send to Microsoft Word dialog box. (The dialog box label may be abbreviated to “Send to Microsoft…”)
Note next to slides
Blank lines next to slides
Notes below slides
Blank lines below slides
Outline only (This option only pastes the text from your slides, not the slides themselves.)

Send to Microsoft Word dialog box in PowerPoint 365

Select the Paste or Paste link option. (These options won’t be available if you selected “Outline only” in step 5.)
Paste duplicates your slides and notes (if applicable) into a Word document.
Paste link duplicates your slides and notes (if applicable) into a Word document and creates a link between the files. Therefore, if you update your PowerPoint slides, the Word file will update also. (Unfortunately, the links don’t apply to PowerPoint notes.)

Paste and Paste link options in the Send to Microsoft Word dialog box in PowerPoint 365

Select the OK button.

OK button in the Send to Microsoft Word dialog box in PowerPoint 365

Your PowerPoint file will be pasted into a Word document. This process may take several moments if your PowerPoint file is large.

If Microsoft Word doesn’t open automatically, select the Word icon in the Windows taskbar.
Within Word, your slides and notes (if applicable) are placed in a table. Select the table selector to see the table rows and columns, which you can adjust or delete.

For more information about working with tables in Word, please see “ Three Ways to Insert Tables in Microsoft Word .”

How to Update the Link between Your PowerPoint Slides and Your Word Handouts

If you selected Paste Link in step 6 but don’t see updates in your Word handouts after updating the PowerPoint slides, right-click the slide in the Word file and then select Update Link from the shortcut menu.

Update Link in the shortcut Menu in Word 365

Continue to add content to your new Word file, and then save and print it as you normally would.

Related Resources

How to Save Shapes and Objects as Images in PowerPoint

How to Convert PDFs to PowerPoint Slides in Adobe Acrobat

How to Insert a Linked PowerPoint Slide in Microsoft Word

Updated November 02, 2021

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How to Write an Effective Presentation Outline

Written by: Unenabasi Ekeruke

Creating a presentation can be nerve-wracking, especially when you're staring at a blank slate.

You’ve probably got tons of ideas bouncing around, but turning them into a slick, impressive presentation is proving a hard nut to crack.

News flash: You’re not alone.

About 80% of presentations fail to deliver their objectives due to poorly organized information, a lack of preparation and scruffy slide decks.

So, how do you avoid this disaster? It all boils down to having a solid presentation outline. Think of it as a roadmap that helps you organize and share your ideas in a clear and logical way.

With the right presentation outline, you can stay on track, keep your audience hooked and ultimately convey your message with clarity and impact.

So whether you're pitching to investors, partners or clients or preparing a presentation for a conference, this article has everything you need to know about writing an effective presentation outline.

Let’s get to it!

What is the outline of a presentation, why is a presentation outline important, how to write a presentation outline, how to execute your presentation outline with visme.

A presentation outline will help you organize your thoughts to communicate with your audience clearly and easily. It clarifies the presenter’s primary ideas and organizes the flow of your presentation.
A presentation outline consists of critical components that are logically arranged for coherence. Utilize best practices, including formatting, audience analysis and visual cues, to deliver the message with impact.
Use interactive elements from Visme, such as hotspots, polls, animations and links, to add interactivity to your presentation outline.
Create a presentation outline by signing up for Visme's extensive online presentation tool without dealing with complicated tool setup or program installation issues.

A presentation outline refers to the barebones version of a talk or a speech that summarizes the main points and takes the general direction of the pitch. It allows presenters to structure the flow of information in a manner that is easy to understand.

Without an outline, your presentation can be a nightmare. You could end up shuffling slides around indefinitely and appearing confused. To avoid this situation, the outline clearly lists out everything you want your presentation to achieve.

Before creating your outline, consider the goal of your presentation, who will listen to it, and what interests them. This will help you organize your content to keep them engaged.

Here’s an excellent example of a presentation with an outline.

An outline for presentation is a valuable tool that can assist you in several ways:

You can ensure that your thoughts flow smoothly and that important points are highlighted and not overlooked.
Creating an outline for a presentation can help you generate ideas for your presentation and give you a clear notion of what to focus on.
A presentation outline acts as a foundation for your speaking notes, allowing you to rehearse and prepare effectively.
It helps you stay more confident because of your polished presentation.

Now that we know why we need to make a presentation outline, let’s dive deeper into how you can write a presentation outline.

1. Decide the Purpose of the Presentation

Decide on the goal of your presentation before you start writing any notes. It serves as a base for the remainder of your outline. Your presentation may have one of the following six objectives: to inform, convince, motivate, inspire action or entertain.

A business, for instance, might use presentations for various reasons. A sales presentation outline would try to convince potential customers to buy a product, while a training presentation might educate staff members on new techniques.

Once you determine this, answer the following questions to specify the purpose.

What is the main message you want to convey to your audience?
What problem are you trying to solve and how can your presentation help?
What is the desired outcome of your presentation and how will you measure its success?
What key takeaways do you want your audience to remember after your presentation?
What challenges or objections may your audience have and how can you address them in your presentation?

Upon answering them, write your purpose and summarize it into one or two sentences, then put that on your first slide.

2. Prepare a Structure

Making an excellent presentation starts with a great outline. But the structure is what amplifies the impact of your delivery.

An eye-catching introduction, a body and a conclusion emphasizing your primary ideas are the three essential components of a successful speech .

Here’s what you should include while creating the structure of your presentation .

An introduction

3. Flesh out Your Outline

Now that you know what to include in the structure, let’s break it down step by step about how to write the outline.

Gather Ideas

When brainstorming, consider the most important things you want to discuss. These could be key points, stories to share, or facts and numbers you want to tell your audience. Write them all down, even if they initially seem a bit random.

Organize your ideas and determine the main message

Armed with a bucket list of ideas, you must later organize and group them. Look for patterns, connections and relationships between your ideas.

Find the most important idea—the main thing you want to tell your audience. Make sure it's clear, short and something they'll find interesting. Recheck your ideas and remove anything that doesn't match your main message or the people you're talking to.

Create a Skeleton Outline

Now that you’ve gathered ideas, it's time to build the framework for your presentation.

Introduction

Begin by introducing your topic and explaining why it's essential. Think of it as the curtain-raiser that gets your audience's attention. Also, clearly state the main point you'll discuss—your "thesis" or purpose for the presentation.

Create a skeleton outline of your presentation by breaking down this main message into smaller parts. Use bullet points or headings to organize these bits of information.

Think of the main points as the big chapters and the subpoints as the smaller sections within those chapters.

To make your presentation flow smoothly, add transitions between your points. These can be simple phrases like "Let's move on to the next point" or "Now, let's build on what we've just discussed." And when you're nearing the end, use a transition like "In conclusion."

Once you have your skeleton outline, add supporting evidence to each point. It could include statistics, case studies, quotes, images, or videos. Make sure whatever you add fits well and backs up your main message.

As you reach the end of the presentation, tie everything together with a solid conclusion. Start by recapping the main points you covered throughout your presentation. It helps reinforce what you've shared and ensure your message sticks.

Next, emphasize the key takeaways—those crucial nuggets of wisdom you want your audience to remember long after the presentation.

Now, consider including a call to action. It is where you invite your audience to do something based on what they've learned. It could be as simple as asking them to share their thoughts, sign up for more information or even take a specific action related to your topic.

If you're feeling creative, create a unique call to action that inspires your audience to engage further.

For instance, if you’re presenting a project presentation to a group of people, you might seek to win their support for your idea or get them involved in its execution. Your audience should know what they get from taking action.

If you need help generating ideas for your presentation, Visme AI writer can help. You can enhance your outline content with fresh angles, Call to Action (CTAs), examples and data points.

Remind the audience of your central point and express gratitude for their attention in the conclusion if the presentation doesn't require a call to action.

As your presentation winds down, open the floor to questions or discussion. It encourages interaction and lets your audience clarify any doubts they may have.

Lastly, list the sources you used in your presentation and acknowledge any individuals or organizations that contributed to your research or material development. It adds credibility and respect to your work.

Read our guide to learn more about how to close a presentation with style . Also, watch this video to learn how to create CTAs that make your audience do your bidding.

4. Add Visual Content

Consider adding visual content, as it has a higher recall rate than text based or video content. It can add meaning to your message, increase interest and invite the viewer to click and consume your content.

Here’s an example of a presentation outline with a colorful image that makes the slide pop.

Visuals can be anything from infographics, videos, photos, GIFs or memes, screenshots or illustrations. However, if you’re including statistics and research findings in your presentation outline slide, consider creating a visual representation of that data.

Visme’s data visualization tools make this easy. They take your data and turn it into beautiful and comprehensive visuals.

Whether you want to create bar graphs, pie charts, line graphs, area charts, histograms, or donut charts, Visme has a wide range of options.

Remember that you don’t need to include all of these visuals while creating the outline. Just mention where and on which slide you’d place the visual elements. It’ll help you organize your ideas as you dive into the body of the presentation.

5. Pay Attention to Color and Design

You must pay attention to the colors, design, layout and style to capture the audience's attention and interest. It must look consistent to give a neat look and feel.

When creating an outline, finalize what color combination and typography you'll use throughout your creative presentation .

Below are the tips you should consider when deciding on it Use color moderately

Everyone enjoys color; that is obvious. Nevertheless, using too many colors might result in chaotic, unattractive presentations.

Your audience's understanding and reaction to your presentation may depend on your color scheme. For instance, choosing dark and subdued colors when discussing a serious subject may be effective. Bright and bold colors may be preferable if your theme is engaging or imaginative.

You don't want the colors in your design to appear intimidating or overpowering to your audience since every color has both good and bad connotations. Hence, understanding marketing color psychology becomes essential.

Watch this video to learn more about color psychology and how to use it in your upcoming presentation design.

Make use of clear and consistent typography

Optimizing your typography can impact how people interpret your message. Therefore, ensure your presentation slide looks well-organized and polished and conveys the intended information.

Here's how you can accomplish that:

Use fonts that reflect your brand's essence.
Throughout your presentation, maintain consistency in your text styles. We advise you to use up to three typefaces.
Avoid using intricate fonts and small, difficult-to-read text. Use readable fonts like Arial, Times News Roman and Calibri for tiny and large screens.
For titles and at least the body content, use a font size of 34–36.

When putting out your presentation outline, using a tool like Visme can significantly improve your ability to create visually appealing and polished presentations quickly.

The templates from Visme are professionally designed to help you save hours and effort.

Hear what one of our customers has to say about our designs:

Web Designer & Digital Marketing Specialist

Let’s get started on how you can make a presentation outline.

1. Log in to Visme & Choose a Template

Select "Presentations" from the "Project" menu to browse through Visme's collection of presentation templates. Use a blank or pre-designed template to start from scratch with your presentation design.

Visme offers 500+ presentation templates split into 20+ topic categories, including pitch decks, interactive, business and more. So even if you have no prior knowledge of presentation design, you will likely find an excellent template to use as a starting point.

2. Find the Right Visuals and Design Assets

After you select the template, decide what visuals you will use in the presentation outline. The visuals you select will significantly impact the presentation's overall appearance and feel

Visme gives you access to thousands of high-quality, royalty-free photos and design assets To find your preferred image, browse and select using a particular keyword.

And still, if you don’t find the perfect image for your design needs, you can use Visme's AI image generator to generate professional-quality photos, graphics, art, drawings and paintings.

You simply need to input an accurate prompt that describes what you want. The wizard will automatically generate and present multiple options for you. Additionally, you may use the Visme AI image photo editor to transform your photos into a masterpiece.

3. Choose Legible fonts

Selecting the right brand fonts for your presentation outline holds the same importance as choosing your brand colors .

If the chosen typefaces are of high quality, i.e., easy to read, it can positively impact the audience's understanding of the presentation's context.

But a font that’s too small or hard to read can lead to waning interest and the oversight of essential information. To overcome this situation, we recommend you check out the list of 20 best fonts for presentations for your upcoming one!

Remember to limit the fonts you use to three: one for the title, one for the subheaders and one for the body of your text.

When creating a presentation outline, use your brand fonts to ensure the presentation better reflects your brand voice. This helps maintain consistency and uniformity.

You can easily create and save your branding elements with the brand kit. Or use paste your website URL into Visme's brand wizard to automatically extract your brand assets (fonts, color and logo).

Moreover, to ensure that your key brand information is accurate across all slides while doing the outline, simply create new dynamic fields or edit existing ones. You can assign values and your data will update in real time, speeding up your editing process.

4. Make your Presentation Interactive

One of the most challenging tasks for a presenter is keeping their audience intrigued and engaged. Adding interactivity to your presentation can help attract and hold your audience's attention throughout the presentation.

The best part is that it doesn’t have to be a tough task. If you’re looking to create an immersive experience for your audience and increase engagement, Visme offers interactivity and animation features such as hotspots, hover effects and clickable menus.

You don't need to do everything while making your presentation outline; just remember where to place interactive elements to create an engaging experience for your audience.

5. Revise the Outline Flow

Once you have finished creating the outline, review your slides again to ensure each section flows into the next without disruption. This step is crucial for creating a smooth presentation overview and maintaining audience engagement.

Additionally, if you want to inform viewers about a new idea between portions, use visual cues. For instance, use an eye-catching design element or an inverted color scheme for every transitional slide.

Employee feedback across the company is often needed while creating a presentation outline. The marketing team may want to highlight your growing customer base, while the finance team may add some income and spending numbers.

After the review, feel free to eliminate any redundant or unnecessary information.

You can collaborate with your team and improve your project with Visme’s collaboration tools . Collaborators can access the document and pin, circle, annotate, highlight, add comments and more. This way, you can see your team members' feedback and resolve the comments in real-time.

6. Share It With the Team

We understand the frustration of investing hours of hard work into crafting a presentation only to have it rejected by our superiors or boss.

Sharing and showcasing your work can be beneficial for getting feedback on your presentation outline. You can easily share and publish your presentation online using Visme. It opens the door for simple access and review by enabling you to distribute it quickly using a generated URL or simply embed it on your website.

Watch this video to learn how to collaborate using Visme.

Presentation Outline FAQs

Q. what are the 5 steps to outlining a presentation.

Creating well-structured presentation outlines is essential for successful presentations. Here are the 5 steps:

Define Your Presentation Goal: What do you want your audience to learn or do after your presentation?
Brainstorm Ideas: Generate a list of main points and supporting ideas related to your goal.
Organize Your Thoughts: Arrange your ideas in a logical flow, considering what information builds upon the previous.
Create a Clear Structure: Craft a compelling introduction, a well-organized body with your main points, and a concise conclusion that reinforces your message.
Refine and Polish: Review and revise your outline to ensure clarity, conciseness and a smooth transition between sections.

Q. What Are the Three Basic Parts of a Presentation Outline?

A presentation outline typically consists of three main parts:

Introduction: Hook your audience, introduce your topic, establish your credibility and clearly state your main message or thesis.
Body: This is the heart of your presentation, where you present your main points and supporting evidence. Use clear transitions between points and maintain a logical flow to keep your audience engaged.
Conclusion: Briefly summarize your key points, repeat your main message for reinforcement and end with a strong call to action or a memorable takeaway for your audience.

Q. What is a Presentation Script Outline?

A presentation script outline is a detailed, word-for-word plan for your presentation. It includes everything you'll say, from opening to closing remarks. This outline helps ensure you deliver your message smoothly and stay on track, especially if you feel nervous or working on complex information.

Q. What Is the Difference Between a Presentation Outline and a Speaking Outline?

A presentation outline is your presentation's comprehensive blueprint, covering all the main points and supporting details. A speaking outline, or speaker note, is a shorter version used as a reference while presenting. It typically includes key phrases, cues and transitions to guide you through your talk.

Level Up Your Presentations with Visme

As we have explored the ins and outs of making a presentation outline, it's clear that this process goes beyond just putting bullet points in order.

By organizing each part of your outline, arranging sub-points and adding visuals, you're crafting an immersive experience for your audience. This experience grabs attention, helps them understand and keeps them engaged.

With Visme, you can create an impressive presentation outline with an intuitive editor and advanced features. Additionally, if you want your audience to watch your presentation at their convenience, you can use Visme's presentation recording software .

Visme offers a wide selection of templates to take your presentation outline to the next level. There are millions of pixel-perfect graphics, icons and design elements to make your presentation come to life.

Sign-up today and make your presentation shine.

Create beautiful and engaging presentations with Visme

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About the Author

Unenabasi is a content expert with many years of experience in digital marketing, business development, and strategy. He loves to help brands tell stories that drive engagement, growth, and competitive advantage. He’s adept at creating compelling content on lifestyle, marketing, business, e-commerce, and technology. When he’s not taking the content world by storm, Unenabasi enjoys playing or watching soccer.

How-To Geek

How to print a powerpoint with notes.

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10 years later, i'm still using this popular android automation app, change these hidden settings to speed up your android phone, quick links, how to add notes to powerpoint, how to print slides with notes on windows, printing powerpoint with notes on mac, key takeaways.

To print a PowerPoint with notes on Windows, click File > Print and "Notes Pages" in the Layout drop-down box. Then, select "Print." On Mac, go to File > Print. In the Layout drop-down box, choose "Notes" then "Print" to finish.

Do you want a hard copy of your PowerPoint slideshow that includes your speaker notes ? Maybe you want a physical copy to review on your own or with others. We'll show you how to print your PowerPoint with the notes attached.

As a refresher, you can add speaker notes to PowerPoint to help you through your presentation. Your audience won't see these notes during the show, so it's helpful to include your talking points or additional details you want to share to expand on your slides.

Related: How to Use Speaker Notes in PowerPoint

You can add speaker notes to your slides easily in PowerPoint on Windows or Mac one of these three ways.

Click the Notes button in the Status Bar at the bottom of the PowerPoint window.
Drag up from the area below the slide near the bottom of the window.
Go to the View tab and select "Notes" in the Show section of the ribbon.

Then, type your text in the Notes section below the slide. You can use the font formatting tools on the Home tab to bold or color your text, add bullet points, or change the font size.

Open your PowerPoint presentation and go to File > Print. In the Layout drop-down box below the Slides text box, pick "Notes Pages."

Notes Page in the PowerPoint print layout on Windows

You'll see the preview on the right with the slide at the top of the page and your notes below. You can use the arrows at the bottom to review each page if you like. This is a good way to see if any slides are missing speaker notes.

Adjust any other print options, such as the printer you want to use, the slides you want to print , and the color. Then, click "Print" when you're ready.

Open your slideshow in PowerPoint on Mac and head to File > Print. When the print window opens, select "Show Details" on the bottom left if you see a condensed view of the print options.

Show Details to expand the print settings on Mac

On the right side, below Paper Size, you'll see a drop-down box. Make sure that "PowerPoint" is selected here. Next to Slides, choose the slides you want to print.

Click the Layout drop-down box and choose "Notes."

Notes in the PowerPoint print layout on Mac

On the left, you'll see the print preview which displays the slide at the top of the page and the notes beneath it. You can use the arrows at the top to preview each page if you like.

Adjust any other print options you'd like and click "Print" when finished.

Related: How to Print Just the Speaker Notes for a PowerPoint Presentation

Printing a PowerPoint with notes is worth a few minutes if you want to review the presentation on paper. If you're wondering how to print notes in PowerPoint without the slides , check out our tutorial.

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Microsoft 365 Life Hacks > Presentations > How to introduce yourself in a presentation

How to introduce yourself in a presentation

A well-executed presentation should captivate your audience and listeners. The first step to gaining their attention is creating an engaging introduction. Learn why presentation introductions are important and how to properly execute one for your presentation.

Why are presentation introductions important?

Presentation delivery impacts your audience’s reception and listening skills. A dull delivery can deter listeners and potentially leave them disinterested. Conversely, an effective delivery can engage your audience, promote active listening, and stimulate substantive discussion.

Presentation introductions also help to establish the outline of your presentation and give the audience an idea of what is to come. Introductions play a crucial role in captivating listeners from the onset and building momentum. They address who you are, why the audience should be invested, state the topic, establish credibility, preview the main points, and establish the cadence and tone of your presentation. Before you dive into the content of your presentation, ensure you establish an effective introduction to captivate your audience.

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How to begin a presentation introduction

To establish rapport with your audience, here are some tips to effectively introduce yourself and your presentation:

Be clear and concise

A succinct introduction makes it easier for your audience to follow. Keep your introduction simple, short, and include only necessary information. State your name and topic clearly so your audience knows you from the beginning. Avoid unnecessary details or lengthy anecdotes in your introduction to keep things focused and to the point.

Provide pertinent background information

In addition to your name and topic, highlight anything else that is relevant. You can include your education, work background, qualifications, and other information. Most importantly, ensure the information you disclose is directly relevant to yourself and presentation.

Create a hook or attention getter

Once you’ve established your name and topic, create an engaging hook or attention getter. Your introduction can be funny, clever, or it can captivate your audience. Have fun creating an introduction, but be sure to align your tone and delivery to your audience.

Outline your presentation

Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents.

Practice and refine

Once you’ve created a solid introduction, rehearse your introduction until the delivery is organic and smooth. Confidence is key for an optimal delivery. Speak clearly, practice eye contact, and use storytelling to engage your audience.

Be authentic

Above all, be yourself—authenticity helps you build trust and connection with your audience. Carry you character, speech, and personality into your presentation to draw in your audience.

A successful introduction establishes tone, cadence, topic, and showcases your personality. Gain your audience’s attention and effectively deliver your presentation with an effective introduction. For more ways to engage your audience and improve presentation delivery , learn more presentation tips .

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Create and print a presentation in Outline view

Outline view in PowerPoint displays your presentation as an outline made up of the titles and main text from each slide. Each title appears on the left side of the pane that contains the Outline tab, along with a slide icon and slide number. The main text is indented under the slide title. Graphic objects appear only as small notations on the slide icon in Outline view.

Working in Outline view is particularly handy if you want to make global edits, get an overview of your presentation, change the sequence of bullets or slides, or apply formatting changes.

When you're creating your outline, think about how many slides you need. You probably want at least:

A main title slide

An introductory slide that lists the major points or areas in your presentation

One slide for each point or area that is listed on the introductory slide

A summary slide that repeats the list of major points or areas in your presentation

By using this basic structure, if you have three major points or areas to present, you can plan to have a minimum of six slides: a title slide, an introductory slide, one slide for each of the three major points or areas, and a concluding summary slide.

If you have a large amount of information to present in any of your main points or areas, you may want to create a sub-grouping of slides for that material by using the same basic outline structure.

Consider how much time each slide should be visible on the screen during your presentation. A good standard estimate is from two to five minutes per slide.

Create a presentation in Outline view

On the View tab, in the Presentation Views group, click Outline .

In the slide thumbnail pane, place the pointer, and then either paste your content or begin typing text.

The first text you type will be a title, indicated by boldface type. Press ENTER when you've completed the title.

PowerPoint uses the Enter key on the keyboard to start a new line in an outline. The new line is automatically at the same hierarchical level as the one you just typed. To change that hierarchical level:

Press the Tab key on the keyboard to move the current line downward one level in the outline hierarchy.

Press Shift+Tab to move the current line upward one level in the outline hierarchy.

View a presentation in Outline view

Print a presentation in outline view.

Open the presentation that you want to print.

Click File > Print .

In the Print dialog box, under Settings , select the second box (which by default is set to Full Page Slides ) to expand the list of options. Then, under Print Layout , select Outline .

You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.

Click Print .

(For more complete information on printing, see the article Print your PowerPoint slides or handouts .)

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IMAGES

30 Perfect Presentation Outline Templates (+Examples)
Print the outline view of the first 10 slides of the current presentation
30 Perfect Presentation Outline Templates (+Examples)
FREE 6+ Sample Presentation Outline Templates in PDF
How To Make an Effective Presentation Outline
9+ Presentation Outline Templates

VIDEO

Thesis outline presentation
ASSIGNMENT 5 _ RESEARCH IDEAS OUTLINE PRESENTATION _ TANG WANGHAI _ PHP233062
Outline Presentation Group 1
How Can I Effectively Write an Outline for My Book?
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COMMENTS

How to Print an Outline of the Presentation in Powerpoint
Click the File tab at the top-left corner of the window. Click Print in the left column. Click the second dropdown menu (it says Full Page Slides by default), then click the Outline option. Confirm that the outline is correct, then click the Print button. Our guide continues below with additional information on how to print an outline of the ...
Create and print a presentation in Outline view
Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.
Print your PowerPoint slides, handouts, or notes
Print Layout: Choose to print just the slides, just the speaker notes, an outline, or handouts. The number of slides per page is also an option, an effective way to save paper. The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it.
How to Print an Outline in PowerPoint: Step-by-Step Guide
To print an outline in PowerPoint, you simply need to access the "File" tab, go to "Print," and select the "Outline" option from the dropdown menu. This gives us a clean, text-only version of our slides, allowing us to focus on the core messages without the distraction of graphics and layout. Imagine you're preparing for a big ...
How to Print an Outline of a Presentation in PowerPoint
How to Save and Export Your Presentation Outline for Printing. Once you have customized the layout of your outline, you can save and export it for printing. From the "File" tab, click "Export" and select "Create Handouts.". Choose the "Outline Only" option, and select the layout and format that suits your needs.
How to Print an Outline From Powerpoint 2010: Step-by-Step Guide
Printing an outline from PowerPoint 2010 is a simple process that only takes a few clicks. First, open your PowerPoint presentation and go to the "File" tab. Then, choose "Print" and under "Settings," select "Outline." Finally, click "Print" again, and you're done!
How to Print an Outline of the Presentation in PowerPoint
Access the Outline View. The first step to printing an outline is accessing the Outline View within PowerPoint: Open your presentation in Normal View. Click on the View tab. Select Outline View in the Presentation Views group. This will display a text-based, hierarchical view of your presentation's contents and structure.
The Outline View in PowerPoint (Ultimate Guide)
Navigate to the Print Options. On your keyboard, hit CTRL+P to open up the print options for your presentation. 2. Navigate to the Outline View. Within the print options, select the 'Full Page Slides' dropdown (the default setting) and within the menu in the upper right-hand corner, select the Outline View.
How to Print PowerPoint with Notes (Step-by-Step)
The most common way to print PowerPoint notes is with the thumbnail image of the slide at the top of the page, and the notes directly beneath (as pictured above). To print your notes like this, simply: Hit Ctrl+P for Print (or click File then Print) Open the Print Layout options. Select the Notes Page layout.
How to Use Outline View in PowerPoint
By going to View -> Outline View, you can see the outline for your presentation. This view displays the presentation as titles and text within slides to give you an overview of the slide content. Example of PowerPoint Outline. The PowerPoint Outline View can also help to define the structure of your presentation beforehand, or review your ...
How to Print an Outline in PowerPoint
Click on the 'File' menu at the top-left corner of the screen. Select 'Print' from the options available on the left-hand side of the screen. Under the 'Settings' section, select 'Outline' from the 'Print Layout' options. Adjust the font size and style, as well as other printing settings to your preferences.
How to Print Your PowerPoint Slides (The Complete Guide)
To save your PowerPoint as a PDF, click on the File option in the toolbar at the very top of your screen. When you click on File, a menu drops down. Choose the Save As… option. After clicking on this option, a window appears. Next, in the File Format: field, choose the PDF option.
Outline View in PowerPoint
All you have to do is follow the 3 simple steps. Step-1: Click on the "File" tab. In the open PowerPoint presentation, click on the "File" tab from the menu ribbon located at the top of the screen. In the sidebar of the "File" menu, click on the "Print" option. Step-2: Click on the "Print Layout" option.
Comprehensive Guide To Outline View In PowerPoint
Great news! Yes, you can print the Outline of a PowerPoint presentation. Many people use outline view to create speaker notes when making a presentation. To print the Outline the Print options will be needed. Use the keyboard shortcut Control+P which takes you to Backstage View and the Print options which are shown below. The Full Page Slides ...
How to Print a PowerPoint Presentation? [A Complete Guide!]
Step-1: Click on the "Print" option. In the Microsoft Powerpoint presentation, click on the "File" tab from the menu bar. Then click on the "Print" option to access the print settings. Step-2: Click on the "Notes Pages" option. Under the settings option, click on the "Full Page Slides" box to open a dropdown menu.
How to Create Handouts in PowerPoint (Printable & Editable)
Figure 12. Page layout options. Select the Paste or Paste link option. (These options won't be available if you selected "Outline only" in step 5.) Paste duplicates your slides and notes (if applicable) into a Word document.; Paste link duplicates your slides and notes (if applicable) into a Word document and creates a link between the files. . Therefore, if you update your PowerPoint ...
Create and print a presentation in Outline view
Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.
How To Create an Effective Presentation Outline
Follow these steps when creating an outline for your presentation: 1. Consider the purpose of your presentation. When creating a presentation outline, determine your goal. To find this, think about what you want your audience to obtain or support after your discussion. For example, a nonprofit that builds wells for impoverished communities may ...
Print a presentation
Print your presentation. Select the File > Print. For Printer, select the printer you want to print to. For Settings, select the options you want: Slides - from the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides box, type which slide numbers to print, separated by a comma.
How to Write an Effective Presentation Outline
Now that we know why we need to make a presentation outline, let's dive deeper into how you can write a presentation outline. 1. Decide the Purpose of the Presentation. Decide on the goal of your presentation before you start writing any notes. It serves as a base for the remainder of your outline.
How to Print a PowerPoint with Notes
Key Takeaways. To print a PowerPoint with notes on Windows, click File > Print and "Notes Pages" in the Layout drop-down box. Then, select "Print." On Mac, go to File > Print. In the Layout drop-down box, choose "Notes" then "Print" to finish. Do you want a hard copy of your PowerPoint slideshow that includes your speaker notes? Maybe you want ...
How to introduce yourself in a presentation
Outline your presentation. Let your audience know what your will be discussing. Establish a roadmap of your presentation: outline your contents, topics, and main points in an easily digestible format. This makes it easier for your audience to follow your presentation and prepare for its contents. Practice and refine
Print your handouts, notes, or slides
Print Preview. See Printing and print preview for information about preview features. Troubleshooting. If you've having trouble being able to print, see My Print button and some printer settings aren't available. See also. For more information about printing in PowerPoint, check out the following: Create or change a presentation's handout
Create and print a presentation in Outline view
Open the presentation that you want to print. Click File > Print. In the Print dialog box, under Settings, select the second box (which by default is set to Full Page Slides) to expand the list of options. Then, under Print Layout, select Outline. You can choose a page orientation (Portrait or Landscape) in the Printer Properties dialog box.

How to Print an Outline of the Presentation in Powerpoint

Summary – How to Print an Outline View in Powerpoint 2010

Printing Outlines in Powerpoint 2010 (Guide with Pictures)

Step 1: Double-click your Powerpoint presentation to open the slideshow in Powerpoint 2010.

Step 3: Click the File tab at the top-left corner of the window.

Step 6: Check the outline document in the preview section at the right side of the window to see what information will be included on the printout.

Step 7: Click the Print button at the top of the window to print out the outline document.

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How to Print an Outline in PowerPoint: Step-by-Step Guide

Creating an Effective PowerPoint Presentation

Design and Layout Considerations

Using Outline View to Organize Slides

Importance of Concise Messaging

Efficient Presentation Management

Editing and Reviewing Slides

Navigating Between Different Views

Printing and Sharing Presentations

Options for Printing Outlines and Handouts

Exporting to PDF and Other Formats

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How to Print an Outline From Powerpoint 2010: Step-by-Step Guide

Introduction

Step by Step Tutorial on How to Print an Outline From PowerPoint 2010

Step 1: Open your PowerPoint presentation

Step 2: Navigate to the "File" tab

Step 3: Select "Print"

Step 4: Under "Settings," select "Outline"

Step 5: Click "Print"

Additional Information

Frequently Asked Questions

What if I want to print an outline with comments?

Is it possible to customize the font size of the printed outline?

Can I print an outline from PowerPoint 2010 to a PDF instead of a printer?

What should I do if my outline is not printing correctly?

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How to Print an Outline of the Presentation in PowerPoint

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How to Print PowerPoint with Notes (Step-by-Step)

Table of Contents

Take your PPT skills to the next level

Printing PowerPoint Notes with multiple slides per page

How to print PowerPoint notes only

1. Push your PowerPoint slides to Microsoft Word

2. Add table borders to your table to see what you are working with

3. Format your PowerPoint notes in Word

How to print PowerPoint with comments

How to print PowerPoint with lines for notes

1. The easy way

2. The customizable way

Printing an outline of PowerPoint

1. Directly printing your outline from PowerPoint

2. Exporting an editable version of your Outline to Microsoft Word

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