an application letter applying for a job

• Pricing Job Posting Plans Talent Search Plans Resume Builder Plans
• Build your Network My Network Access your personal network connections and manage your contacts. Cake Meet Expand your professional network by meeting and connecting with other users. Community Engage with other users through discussions, forums, and networking events.

Job Application Letter: Examples, What to Include & Writing Tips

In this article, we'll cover:

What Is an Application Letter?

What to include in a job application letter, job application letter samples, application letter template, tips for writing an application letter.

Aside from your resume, the hiring manager may ask you to submit a cover letter as a formal letter for a job application. Under different circumstances, it can go under different names shown below: 

• Job application letter – explains why you're applying for this position and what makes you qualified. 
• Letter of interest – expresses your interest in some position in a company even though it's already filled or not being advertised yet.
• Letter of motivation – proves that you are the perfect candidate for the position. 

Among these application formats for jobs, an application letter most closely resembles the function of a cover letter. It demonstrates your relevant qualifications for the position and convinces the employer to call you for an interview. 

This article will guide you on how to write an application letter for employment and feature samples of both an application letter format and an email job application format.   

Simply put, a letter of application is a formal document sent with your resume to explain at least these three things:

• Why you want to apply for this role
• What makes you the right fit
• How you can bring value to the organization

A well-written job application letter can grab the recruiters' attention effectively, motivate them to read through your resume and offer you a job interview. Hence, you should always submit a short application letter, even though it’s not required for the application. 

Recruiters normally would read your application letter before your resume. Therefore, it is important that your job application letter could serve as an overview of your profile as a candidate, and is interesting enough to make them want to review your application until the end.

When reviewing an application letter, recruiters expect to find a brief introduction of who you are and why you're applying for this role. Next, some paragraphs should elaborate the qualifications you possess that make you the right fit, in terms of education, experience, and skills. If you've stayed in the field for a while, focus on showing your achievements and present to the employer how you would contribute to their company in your job application letter. 

Lastly, to make a lasting ending for your application letter, express your appreciation for their time and insert a CTA about the job interview. Also, make sure you include a professional sign-off!

In this paragraph, you will learn how to write each of the 6 sections included in a job application letter:

• Letter header
• Introduction paragraph
• Body paragraph(s)
• Closing paragraph

1. Letter header 

Basically, the header of an application letter should follow the format of any other formal letters. It means that you need to provide the following information: 

• Your personal info (name, email, phone number/LinkedIn)
• Date written
• The recipient's info (name, job title, email, company address) 

Example of an  application letter header:

Kaylee Tran 9215 Fremontia Ave, Fontana, CA 92335  [email protected] (+310)-442-1500

May 10, 2022

Davis Miser Principal West Randall Elementary School 15620 Randall Ave, Fontana, CA 92335

2. Salutation

The salutation in a job application letter is a greeting to the people who will read your document and evaluate your qualifications for the role. Normally, they can be the company founder, the hiring manager, or the position’s department head. 

Good salutations for application letters:

• Dear Mr/Mrs + [Last Name],

Dear Hiring Manager,

• Dear [First Name],
• To Whom It May Concern,

Bad salutations for application letters:

• How do you do!
• Good morning/afternoon!

💡 Pro Tip: The cover letter salutation is one part of the letter where you can address the receiver of the letter directly. Addressing the correct or relevant people directly shows that you’ve put in the effort to do some research about the role and the team.

3. Introduction paragraph

In the opening paragraph, it's essential to introduce yourself and the purpose of writing this application letter. The most important information that employers expect to read is a brief statement of your qualifications that make you qualified for the position. 

Instead of stuffing too many details in this section, keep your application letter opening paragraphs within 2-3 sentences.

Example of the introduction paragraph in a job application letter : 

“My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I am interested in applying for the Software Engineering Intern at Google after coming across your job listing on LinkedIn. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.” 

4. Body paragraph(s)

Here comes the most important part of your application letter for employment where you will need to express your motivation to apply and provide details on why you think you're the right fit. 

In the same way that you write a resume or CV, key components include skills, education, work experience, and professional achievements. However, instead of listing them in bullet points, you will compile a concise paragraph that best presents yourself to the hiring manager. 

💡 Pro Tip: Don't just repeat information from your resume. Keep your explanation no longer than 10 sentences. Be brief and concise since recruiters don’t have all day to review your application letter.

Example of the body paragraph in an application letter :

“I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.”

5. Closing paragraph

In this the final paragraph of your application letter, you will need to: 

• Restate your interest
• Kindly remind the hiring manager to review your resume and other files attached
• Kindly ask for an interview 
• Express your appreciation for their time and consideration 

Example of the closing paragraph in an application letter :

“As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.”

6. Signature

To end an application letter, just simply write a formal closing, followed by your signature. 

If you're using an email job application format, make sure your email signature is professional and covers your personal information, like this: 

Kaylee Tran (Ms.) cakeresume.com/kaylee1990  [email protected] (+098)-1234-567

Good sign-offs for application letters:

• Best regards,
• Kind regards,
• With gratitude,

Bad sign-offs for application letters:

• See you soon!
• Thanks in advance!

Sample of an application letter for a job vacancy

Dear Mr. Miser,

My name is Kaylee Tran, an MSc graduate from IU International University of Applied Science. I saw the posting of the Software Engineering Intern from Google on LinkedIn, and I am very interested. I believe that my educational background and freelancing experience make me a highly competitive candidate for this position.

For the past two years, I have gained hands-on experience in coding and programming, providing solutions in database technology, and testing applications. My main responsibility is collaborating with a US-based team to develop four new websites that serve 2.5 million users per month. The biggest accomplishment I have achieved is building and implementing an automated bug tracking system, resulting in a 25% reduction in issues reported in the later stages of development.

The documents attached are my resume and work portfolio. I look forward to learning more about the Software Engineering Internship Program at Google. Thank you for your time and consideration.

Sincerely, Kaylee Tran

Simple job application email sample

I'm writing to express my interest in the content editor position listed on Cake. While I have 5 years of experience in content marketing and social media management, I am confident that I am well-positioned to support IVY Magazine. 

I have a strong passion for writing and blogging, which is why I have found such fulfillment in content creation. My first job was as a social media specialist at IVY Travel, where I was responsible for managing the company’s social media accounts and producing well-thought-out content to attract more potential customers. My biggest achievement is receiving the 2018 Marketing Award for doubling the average organic likes from 80K to 160K on Facebook in one year. 

The following year, I advanced my career as a freelance content writer. This allows me to write for a variety of industries such as FinTech, EdTech, fashion, beauty, and tourism. I have helped over 15 companies with their content strategy and online branding. My previous clients are content with my active listening, attention to detail, and commitment to deadlines.

As requested, I have enclosed my resume, work samples, and IELTS certificate. Please let me know if you have any questions or need any additional information. Thank you for your time and appreciate your consideration of my application. It would be my honor to have the chance to discuss this opportunity further with you.

Kind regards, Colleen Miller  [email protected] (881)-123-1234 cakeresume.com/colleen.miller

Need to write a quick and simple application letter? Use the free application letter template below.

[Your name]  [Your address]  [Your email address]  [Your phone number]

[Date written]

[Recipient’s name]  [Company name]  [Company physical address]

Dear Mr./Mrs. [Last Name] , 

I am writing this letter to apply for the [job title] position at your company - [company name] . I believe that my educational background and professional experience make me an ideal candidate for this role. Moreover, I can have a chance to continue building upon the [technical skill] and [soft skill] acquired over the past [number] years.

In the last role as a [job title] , I was responsible for [job task 1] , [job task 2] , and [job task 3] . I pride myself on [notable accomplishment 1] and [notable accomplishment 2] , resulting in [contribution] at [your former company] . 

You and the team can rely on me as a [personal trait 1],  [personal trait 2], and [personal trait 3] employee with the ability to [soft skill] effectively. In terms of my educational background, I earned my [degree type] in [your major] from [University name] in [year] . I also obtained a certificate (or license) in [field] . 

Please find attached my resume for your further review of my skills and work history. I would appreciate the opportunity to discuss this position and how I can bring more value to the [team or department name].  

Thank you for your time and consideration. I look forward to hearing from you soon. 

Kind regards,  [Your Name]

✅ Start with a professional subject line.

This is particularly important if you choose an email format for your job application. Think of it as an article title that is professional-looking and can grab the reader's attention. 

Examples of email subject lines for application letters :

• Front-desk Position - Your Name
• Job Posting #321: Marketing Manager
• Application for Public Health Associate Position

💡 Pro Tip: Some job postings list specific formats that you are required to follow when submitting your application. Make sure to pay close attention to these specific instructions if you don’t want your application to go missing.

✅ Highlight your skills.

Bullet points on a resume make it easier to list relevant skills. However, you can’t do so when writing a job application letter - instead, provide specific examples of how you’ve leveraged that skill and what you've achieved. That will help fully showcase why you’re the right one for the position.

✅ Incorporate related keywords.

A rule of thumb is not only your resume but also your application letter should be tailored to the job opening. You just need to review the job description carefully and insert keywords related to skills, job responsibilities, and requirements. Doing so can help effectively pitch yourself to employers and stand out from the crowd. 

✅ Be concise.

In general, an application letter sample for any position should not exceed one A4 page, ideally 250 to 400 words. Also, keep in mind that the body paragraph is the focus of the letter - longest and providing the most detail. 

✅ Express your gratitude.

Being polite and professional will always imprint a positive impression on recruiters. It also indicates good character and can be seen as an indication of how you will fit into the company. Hiring managers will be impressed by your professionalism if you put your appreciation into words. 

✅ Include a strong CTA.

A CTA (call-to-action) is like an invitation and reminder to the hiring manager to follow up and speak with you further regarding the job opportunity. This allows you to express your interest in the role and give them a push to reach out to you for an interview.

✅ Proofread before sending it out. 

Many job applicants don't make a practice of proofreading their application letters, resulting in spelling and grammar mistakes. These may reflect badly on you and cost you the interview. Thus, make sure your job application letter is error-free before it's submitted. 

With Cake, you can easily create a resume online, free download your resume’s PDF formats, and utilize ATS-compliant templates to create a resume. Land your dream job, create your resume online (free download) now!

Create resume

--- Originally written by May Luong --

More Career and Recruitment Resources

Explore a range of job search tools and resources to achieve your dream career goals. Join the fastest-growing talent platform in the APAC region and expand your professional network.

Resume Builder

More Articles you might be interested in

What to write in an email when sending a resume [+ examples & tips], a comprehensive cv format guideline for freshers [+examples], list of 50+ best extracurricular activities for resume (guide & examples), resume format guideline: 10+ resume formats and free templates to download, how to write an appointment letter: format, sample & template, motivation letter examples, template & writing tips, writing a thank you letter for a job offer: template, samples, guide, and tips, how to write about me section in resume (resume examples and tips).

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

Finding a Job

Job Applications

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Sample Cover Letter for a Job Application

What Is an Application Letter?

What to include in your application letter, tips for writing a cover letter, cover letter sample and template, email cover letter sample.

• How to Send an Email Application

Frequently Asked Questions (FAQs)

Alex Dos Diaz / The Balance

What's the best way to write a letter to apply for a job? Your letter should detail your specific qualifications for the position and the skills you would bring to the employer. What’s most important is to show the employer that you’re a perfect match for the job.

Your job application letter is an opportunity to highlight your most relevant qualifications and experience. An effective cover letter will enhance your application, showcase your achievements, and increase your chances of landing an interview.

Review what to include in a job application letter, tips for writing that will get your application noticed, and examples of cover letters and email messages to send when applying for a job.

Key Takeaways

• An application letter accompanies a resume and may be uploaded to a job portal, sent via email, or even sent by postal mail, depending on the employer’s requirements.
• Application letters are an ideal way to show your interest in a job and highlight your most relevant skills.
• It’s important to match your letter to the job description and show the employer you have the qualifications they are seeking.

A   letter of application, also known as a  cover letter , is a document sent with your resume to provide additional information about your skills and experience to an employer. Your letter of application is intended to provide detailed information on why you are an ideal candidate for the job.

Your application letter should let the employer know what position you are applying for, what makes you a strong candidate, why they should select you for an interview, and how you will follow up.

Effective application letters explain the reasons for your interest in the specific organization and identify the most relevant skills that qualify you for the job.

Unless an employer specifically requests a job application letter sent by postal mail, most cover letters today are sent by email or attached as a file in an online application tracking system.

As with all cover letters, a job application letter is divided into sections:

• The heading includes your name and contact information.
• A  greeting  addressed to a specific person, if possible.
• The introduction includes why the applicant is writing.
• The body discusses your relevant qualifications and what you have to offer the employer.
• The close thanks the reader and provides contact information and follow-up details.
• Your  signature to end the letter .

Here’s how to ensure your application supports your resume, highlights your most relevant qualifications, and impresses the hiring manager.

Get off to a direct start.  In your first paragraph, explain why you are writing. Mention the job title, company name, and where you found the job listing. While you can also briefly mention why you are a strong candidate, this section should be short and to the point.

Offer something different than what's in your resume. You can make your language a bit more personal than in your resume bullet points, and you can tell a narrative about your work experience and career.

Application letters typically accompany resumes, so your letter should showcase information that your resume doesn't.

Make a good case.  Your first goal with this letter is to progress to the next step: an interview. Your overarching goal, of course, is to get a job offer. Use your application letter to further both causes. Offer details about your experience and background that show why you are a good candidate. How have other jobs prepared you for the position? What would you bring to the role and the company? Use this space to  emphasize your strengths .

Close with all the important details.  Include a thank you at the end of your letter. You can also share your contact information and mention how you will follow up.

This is a sample cover letter.  Download the cover letter template  (compatible with Google Docs and Word Online) or see below for an email sample.

The Balance

John Donaldson 8 Sue Circle Smithtown, CA 08067 909-555-5555 john.donaldson@email.com

September 6, 2023

George Gilhooley LTC Company 87 Delaware Road Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I enclose my certification, resume, and references.

The role is very appealing to me, and I believe that my strong technical experience and education make me a highly competitive candidate for this position. My key strengths that would support my success in this position include:

• I have successfully designed, developed, and supported live-use applications.
• I strive continually for excellence.
• I provide exceptional contributions to customer service for all customers.

With a BS degree in computer programming, I have a comprehensive understanding of the full lifecycle of software development projects. I also have experience in learning and applying new technologies as appropriate. Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@email.com or by phone at 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Signature  (only if a hard copy letter)

John Donaldson

The following is a sample email cover letter to send as part of a job application.

Email Application Letter Example

Subject: Colleen Warren - Web Content Manager Position

Dear Hiring Manager,

I'm writing to express my interest in the Web Content Manager position listed on Monster.com. I have experience building large, consumer-focused, health-based content sites. While much of my experience has been in the business world, I understand the social value of this sector, and I am confident that my business experience will be an asset to your organization.

My responsibilities have included the development and management of website editorial voice and style, editorial calendars, and the daily content programming and production for various websites.

I have worked closely with health care professionals and medical editors to provide the best possible information to a consumer audience of patients. I have also helped physicians use their medical content to write user-friendly and easily comprehensible text.

Experience has taught me how to build strong relationships with all departments in an organization. I have the ability to work within a team, as well as cross-team. I can work with web engineers to resolve technical issues and implement technical enhancements. 

I am confident working with development departments to implement design and functional enhancements, monitor site statistics, and conduct search engine optimization.

Thank you for your consideration.

Colleen Warren colleen.warren@email.com 555-123-1234 www.linked.com/colleenwarren

How to Send an Email Application Letter

If sending your cover letter via email, list your name and the job title you are applying for in the  subject line  of the email:

Colleen Warren - Web Content Manager Position

Include your contact information in your email signature but don't list the employer's contact information.

Do you have to write a cover letter when you apply for a job?

Some employers require cover letters. If they do, it will be mentioned in the job posting. Otherwise, it’s optional but it can help your chances of securing an interview. A cover letter gives you a chance to sell yourself to the employer, showcase your qualifications, and explain why you are a perfect candidate for the job.

How can you use a cover letter to show you’re a qualified candidate?

One of the easiest ways to show an employer how you’re qualified for a job is to make a list of the requirements listed in the job posting and match them to your resume . Mention your most relevant qualifications in your cover letter, so the hiring manager can see, at a glance, that you have the credentials they are looking for.

CareerOneStop. " How Do I Write a Cover Letter? "

• Career Blog

Writing a Winning Job Application Letter: Tips and Examples

A job application letter, also known as a cover letter, is a formal letter that accompanies your resume and introduces you to a potential employer. The purpose of a job application letter is to highlight your qualifications, experience, and skills that make you the perfect candidate for the job. It also helps employers understand your personality, work ethic, and how you plan to contribute to their organization.

Importance of Customization

One of the key factors that can make or break your job application letter is how well you customize it to the specific job you are applying for. Employers want to see that you have taken the time to research their company and understand what they are looking for in a candidate. Customizing your letter also shows that you are genuinely interested in the job and that you are willing to put in the extra effort to stand out from other applicants.

Brief Overview of Key Sections

While job application letters can vary slightly depending on the job and industry, they typically contain four key sections:

Introduction: This section should include a brief introduction, the job you are applying for, and how you found out about it.

Qualifications: In this section, you should discuss your qualifications and experience that make you a good fit for the job. Be sure to tailor this section to the specific job requirements to show that you have the skills they are looking for.

Skills: Here, you should highlight your relevant skills and how they apply to the job. Use examples from your past experiences to demonstrate your proficiency in each skill.

Closing: The closing paragraph should thank the employer for considering your application and provide contact information for them to reach you.

In this article, we will dive into each of these sections in more detail and provide tips and examples to help you write a winning job application letter.

Understand the Job Requirements

To write a winning job application letter, it is important to thoroughly understand the job requirements. This involves analyzing the job description and understanding the needs of the employer, as well as tailoring your letter to attract the specific employer.

A. Analyzing the Job Description

The job description provides you with valuable information about the position you are applying for. It outlines the required skills, qualifications, and responsibilities of the job. By analyzing the job description, you can determine if the role is a good fit for your experience and qualifications.

When analyzing the job description, it is important to pay attention to key phrases and requirements mentioned. These can give you insight into the priorities of the employer and allow you to tailor your application to meet those priorities.

B. Understanding the Needs of the Employer

To write a winning job application letter, it is also essential to understand the needs of the employer. This means researching the company and the industry to get a better understanding of the company culture, mission, and values. It also means understanding the desired outcome of the position and how you can address the employer’s needs.

One way to convey your understanding of the employer’s needs is to highlight relevant accomplishments in your application letter. By showing how you have successfully addressed similar challenges in the past, you can demonstrate your potential value to the employer.

C. Tailoring the Letter to Attract Specific Employer

Finally, to write a winning job application letter, it is important to tailor your letter to attract the specific employer. This means using language and examples that relate to the specific company and its values. It also means customizing your application letter to the specific job and its requirements.

To tailor your letter, take the time to research the company and its values. This can involve reviewing their website, social media, and other online resources. By addressing the specific needs and values of the employer, you can show that you are invested in the position and the company.

To write a winning job application letter, it is important to understand the job requirements, analyze the job description, understand the needs of the employer, and tailor the letter to attract the specific employer. By doing so, you can craft an application that stands out from the competition and showcases your value as a candidate.

Research the Company and Industry

Before writing your job application letter, it’s important to research the company and industry thoroughly to increase your chances of writing a winning letter. Here are three key areas to focus on:

A. Understanding the Mission, Vision, and Values of the Company

Make sure you take the time to research the company’s mission, vision, and values. This will help you understand the company’s goals and the qualities they look for in employees. You can find this information on the company’s website, social media pages or company annual report.

Incorporate the values and mission statement of the company into your job application letter. This highlights your alignment with the company culture, and how your beliefs and goals match that of the organization’s.

B. Identifying the Company’s Competition

Once you have an understanding of the company, you need to identify the company’s competition. Knowing who the competitors are can help you understand the industry as well as the company’s market share position.

List the company’s competitors in your job application letter and briefly explain how you see the company’s strengths overcoming the competitors’ weaknesses.

C. Industry Trends and How to Address Them

The final area to focus on when researching the company and industry is identifying current industry trends and how these trends may impact the company’s future. Use reputable sources to gather trends and predictions about the industry. This will also show the recruiter that you are not only familiar with their industry, but are engaging in informed discussion and contributing to innovative solutions.

Incorporate industry trends into your job application letter and showcase the ideas and innovations you bring, how leveraging them can enhance the company’s position and how you can contribute to any current and future challenges, for which the potential employer has yet to find a solution.

By researching and incorporating the above areas into your job application letter, you demonstrate a genuine interest in the organization and showcase clear understanding, innovative thought and how your expertise can improve the company’s performance.

Know Your Strengths and Skills

When writing a job application letter, it’s crucial to understand your unique selling proposition, relevant experience, and transferrable skills. This information will help you stand out from the other applicants and potentially land the job of your dreams.

A. Identifying Your Unique Selling Proposition

Your unique selling proposition (USP) is what sets you apart from the other candidates. It could be a specific skill, experience or personality trait that aligns with the company’s values and job requirements. Start by analyzing the job description and researching the company culture to identify what makes you an ideal candidate for the role.

Once you have identified your USP, use it as the main selling point in your job application letter. Highlight your strengths and skills and explain how they align with the job requirements and the company’s values. This will show the hiring manager that you are not just another candidate, but someone who has something valuable to offer.

B. Highlighting Your Relevant Experience and Accomplishments

Your work experience and achievements are essential in demonstrating your abilities and suitability for the job. When crafting your job application letter, focus on highlighting your relevant experience and accomplishments. Use specific examples to demonstrate how you have contributed in previous roles and how those skills could be applied to the new role you are applying for.

Be sure to use metrics whenever possible as numbers are a great way to showcase your achievements. For example, if you were able to increase sales revenue by 20% in your previous role, mention it in your letter. This will give the hiring manager a clear understanding of your capabilities and how they align with the job requirements.

C. Understanding How to Leverage Transferrable Skills

Transferrable skills are those abilities that you have gained from your previous experiences that are not necessarily related to the job you are applying for. They can be valuable in demonstrating your adaptability and ability to learn quickly.

When discussing your transferrable skills in your job application letter, highlight how they could be applied to the new role you are applying for. For example, if you have strong communication skills, explain how you could use that to effectively collaborate with team members and clients.

By understanding and leveraging your unique selling proposition, relevant experience and accomplishments, and transferrable skills, you can write a job application letter that stands out from the crowd. Remember to tailor your letter to the job requirements and company culture to increase your chances of success.

Address Gaps in Your Resume or Experience

When applying for a job, it’s important to consider any gaps in your resume or experience that might be a red flag for hiring managers. Addressing these gaps upfront can demonstrate your accountability and willingness to take ownership of your shortcomings.

A. Taking ownership of failings

If you have gaps in your work history or experience, don’t try to hide or make excuses for them. Instead, take ownership of any failings and show that you’re actively working to improve yourself. This could involve taking courses, pursuing certifications, or volunteering in relevant areas to gain hands-on experience.

B. Finding a workaround for unfilled requirements

Sometimes a job posting requires specific qualifications or experience that you don’t have. In these cases, it’s important to find a workaround that demonstrates your ability to still meet the employer’s needs. This could involve highlighting related experience or transferable skills that could compensate for the missing requirement. Alternatively, it might involve offering to take on additional training or work with a mentor to acquire the missing knowledge.

C. Highlighting transferable skills to counter an irrelevant job background

When applying for a job in a new industry or field, it’s common to have a background that might not seem directly relevant. However, this doesn’t necessarily mean you’re unqualified for the role. By highlighting transferable skills, such as leadership, problem-solving, or communication, you can demonstrate your ability to adapt to new situations and learn quickly.

Addressing gaps in your resume or experience is an important aspect of writing a winning job application letter. By taking ownership of your failings, finding workarounds for unfilled requirements, and highlighting transferable skills, you can position yourself as a strong candidate and increase your chances of landing the job you want.

Crafting an Attention-grabbing Opening Paragraph

In the competitive job market, first impressions matter. The opening paragraph of your job application letter is your opportunity to make a positive and lasting impression on potential employers. In this section, we’ll explore the importance of crafting an attention-grabbing opening paragraph and provide tips and examples on how to do so.

A. Importance of First Impressions

Studies show that it takes less than 30 seconds for a recruiter or hiring manager to form an initial impression of a job candidate. This means that your opening paragraph is a critical component of your job application letter. Your goal is to capture the employer’s interest and convince them to continue reading.

B. Creative and Engaging Opening Lines

One effective way to capture the employer’s attention is by starting your letter with a creative and engaging opening line. This can be a quote, a personal story, a relevant statistic, or a bold statement. The key is to be authentic and genuine while still standing out from other applicants.

C. Strategies for Catching the Employer’s Attention

Beyond the opening line, there are several strategies you can use to further capture the employer’s attention. These include highlighting relevant skills and experience, demonstrating enthusiasm for the position and company, and connecting your qualifications to the job requirements.

By following these tips and examples, you can craft an attention-grabbing opening paragraph that sets you apart from the competition and piques the employer’s interest.

Highlighting Your Accomplishments

When it comes to writing a winning job application letter, highlighting your accomplishments is crucial. This allows potential employers to see the proven results that you can bring to their organization. Here are a few tips on how to effectively highlight your accomplishments:

A. Demonstrating Achievements in Previous Roles

One of the most effective ways to demonstrate your achievements is by highlighting your accomplishments in your previous roles. This shows that you have a track record of success and can bring that success to your next job. When highlighting your achievements, make sure to focus on results, not just responsibilities. Instead of stating that you managed a team, highlight the specific results that you achieved as a team leader.

For example, instead of saying, “Managed a team of 10 employees,” you could say, “Led a team of 10 employees to achieve a 25% increase in sales within the first quarter.” This shows the impact you had in your previous role and gives potential employers an idea of what you can achieve in their organization.

B. Using Data to Support Accomplishments

Using data to support your accomplishments is a powerful way to illustrate the impact you had in your previous roles. This could include data such as sales figures, customer satisfaction ratings, or employee retention rates. When using data, make sure to include specific numbers and percentages.

For example, instead of saying, “Improved customer satisfaction,” you could say, “Increased customer satisfaction ratings by 15% through implementing a new customer service training program.” This demonstrates the impact you had on the organization and the value you can bring to a potential employer.

C. Highlighting Relevant Certifications and Awards

Another way to highlight your accomplishments is by showcasing any relevant certifications or awards you have received. This shows that you have taken the time to invest in your professional development and have been recognized for your achievements.

When highlighting certifications and awards, make sure to explain why they are relevant to the job you are applying for. For example, if you are applying for a marketing position, highlighting your Google Analytics certification would be relevant as it demonstrates your analytics skills.

Highlighting your accomplishments is a crucial part of writing a winning job application letter. By demonstrating your achievements in previous roles, using data to support your accomplishments, and highlighting relevant certifications and awards, you can show potential employers the value you can bring to their organization.

Showcasing Your Writing Skills

When it comes to writing a winning job application letter, showcasing your exceptional writing skills is crucial to increase your chances of getting hired. Employers often look for applicants who have a way with words, can express themselves clearly, and can craft compelling content that leaves a lasting impression. Here are several ways to showcase your writing skills:

A. Highlighting experience in writing

One of the most effective ways to showcase your writing skills is to highlight your experience as a writer. This can include previous work experience in writing-related fields such as journalism, marketing, or content creation. If you have a writing degree, mention it. You can also share published articles or blog posts that you have written to demonstrate your skills in action. Highlighting relevant experience shows that you have the skills needed to excel in the role you are applying for.

B. Incorporating keywords

Incorporating keywords relevant to the job posting can also help showcase your writing skills. Employers often use applicant tracking systems (ATS) to scan resumes and cover letters for specific keywords related to the position. By including these keywords, you can increase your chances of getting past the initial screening process and showcase your understanding of industry-specific language.

C. Proper grammar, spelling, and tone

Finally, it’s essential to ensure that your writing exhibits proper grammar, spelling, and tone. Errors in these areas can undercut the impact of your application letter and send the wrong message to your potential employer. Take the time to proofread your cover letter and resume carefully, and have someone else review them too. Double-check for proper punctuation, spelling errors, and that your tone fits the professional context.

Showcasing your writing skills is critical when applying for jobs, particularly those that require excellent communication skills. Highlighting relevant experience, incorporating keywords, and ensuring proper grammar, spelling, and tone are strategies that can help set you apart from other applicants and make a lasting impression on potential employers.

Using Power Words and Phrases

When writing a job application letter, it is essential to use powerful words and phrases that can help you stand out from the crowd. Here are some tips to help you select the right words:

A. Selecting Strong Action Words

Action words can help demonstrate your skills and experience effectively. Use verbs that showcase your achievements and contributions to your previous roles. For instance, rather than saying you “assisted” your team, use words such as “led,” “managed,” or “initiated” to emphasize your role in driving projects and initiatives forward.

B. Avoiding Common Clichés and Buzzwords

Although buzzwords and clichés may seem tempting, they could potentially undermine the impact of your letter. Instead of using cookie-cutter phrases like “I am a team player,” try to use specific examples to illustrate your ability to work collaboratively. Also, avoid jargon that may not be familiar to the reader and opt for straightforward language that can be easily understood.

C. Crafting Impactful and Persuasive Sentences

To make your letter more impactful and persuasive, use language that emphasizes your strengths and accomplishments. Start sentences with action words and focus on the results you have achieved. Also, be specific and illustrate your points with concrete examples that demonstrate your value to the prospective employer.

When writing your job application letter, make sure to choose powerful words that demonstrate your expertise and experience effectively. Avoid using clichés and buzzwords and instead focus on crafting persuasive and impactful sentences that showcase your strengths and contributions. By following these principles, you can create a compelling letter that increases your chances of landing the job you want.

Formatting and Presentation of Your Job Application Letter

When it comes to writing a winning job application letter, the presentation and formatting of the letter are just as important as the content. Here are some tips to ensure your letter looks professional and polished:

A. Ensure consistency in formatting

Make sure your letter has a consistent format throughout. This means using the same font and font size for the entire letter. Also, ensure that the margins and spacing are consistent from beginning to end.

B. Proper use of fonts, margins, and spacing

Use a standard font like Times New Roman or Arial, in a legible size (such as 11pt or 12pt). Be sure to use proper spacing between paragraphs and section headers. It’s important to have enough white space to make the letter easy to read, but not so much that it takes up unnecessary space.

C. Guidelines on length of the letter

Longer letters can seem rambling and may deter the hiring manager from reading the whole thing. Focus on the most important points and make them clear and succinct. Remember, your goal is to make a strong case for yourself as a candidate, not overwhelm the reader with information.

By following these tips, you can ensure that your job application letter looks professional, polished, and focused on what matters most – your qualifications for the job.

Sample Job Application Letter

Writing a winning job application letter is important if you’re looking to impress the hiring manager and land your dream job. In this section of the article, we’ll walk through a sample job application letter, analyze its strong points, and provide strategies to improve it.

A. Walk Through a Sample Job Application Letter

Dear Hiring Manager,

I am writing to express my interest in the position of Marketing Manager at ABC Company, as advertised on [job board]. With over [number] years of experience in the marketing industry, I believe I have the skills and knowledge to succeed in this role and make a significant contribution to your team.

During my time at XYZ Company, I was responsible for developing and executing successful marketing campaigns that exceeded client expectations and resulted in increased ROI. My experience in digital marketing, social media management, and content creation have prepared me well for this role. I am highly adaptable, and I have a proven track record of implementing innovative strategies to achieve business objectives.

In addition, I am a strong communicator and collaborator, and I work well in cross-functional teams. I am confident that my skills and experience make me a strong candidate for the role of Marketing Manager at ABC Company.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further.

Sincerely, [Your Name]

B. Analyzing the Strong Points in the Letter

The sample job application letter has several strong points:

• The candidate clearly expresses their interest in the position and summarizes their skills and experience in the marketing industry.
• The letter highlights the candidate’s successful track record in executing marketing campaigns and achieving business objectives.
• The candidate demonstrates their adaptability and ability to implement innovative strategies.
• The letter emphasizes the candidate’s communication and collaboration skills.

C. Strategies to Improve the Letter

To improve the sample job application letter, consider the following strategies:

• Start with a strong opening sentence that grabs the hiring manager’s attention, such as a personal anecdote or a statement about the company’s mission.
• Use specific examples of your achievements and accomplishments to demonstrate your value to the company.
• Customize your letter to the specific job and company by conducting research and referencing relevant company initiatives or values.
• Show enthusiasm and a willingness to learn by expressing interest in the company’s future projects or goals.

By implementing these strategies, you can enhance your job application letter and increase your chances of landing an interview with your dream company.

Writing a winning job application letter requires attention to detail, strong communication skills, and a clear understanding of the hiring company’s needs and values. By following these tips and analyzing examples such as the one above, you can take your job application letter to the next level and stand out from the competition.

Related Articles

• The Easiest Part-Time Jobs: Maximizing Your Income in 2023
• Information Technology (IT) Cover Letter: Samples & Tips
• Package Handler Resume: Winning Examples for 2023
• 10 Photographer Resume Examples That Secured Jobs in 2023
• The Business Resume Guide: 10+ Samples & Examples for 2023

Rate this article

0 / 5. Reviews: 0

More from ResumeHead

• PRO Courses Guides New Tech Help Pro Expert Videos About wikiHow Pro Upgrade Sign In
• EDIT Edit this Article
• EXPLORE Tech Help Pro About Us Random Article Quizzes Request a New Article Community Dashboard This Or That Game Happiness Hub Popular Categories Arts and Entertainment Artwork Books Movies Computers and Electronics Computers Phone Skills Technology Hacks Health Men's Health Mental Health Women's Health Relationships Dating Love Relationship Issues Hobbies and Crafts Crafts Drawing Games Education & Communication Communication Skills Personal Development Studying Personal Care and Style Fashion Hair Care Personal Hygiene Youth Personal Care School Stuff Dating All Categories Arts and Entertainment Finance and Business Home and Garden Relationship Quizzes Cars & Other Vehicles Food and Entertaining Personal Care and Style Sports and Fitness Computers and Electronics Health Pets and Animals Travel Education & Communication Hobbies and Crafts Philosophy and Religion Work World Family Life Holidays and Traditions Relationships Youth
• Browse Articles
• Learn Something New
• Quizzes Hot
• Happiness Hub
• This Or That Game
• Train Your Brain
• Explore More
• Support wikiHow
• About wikiHow
• Log in / Sign up
• Job Application Documents

How to Write a Job Application Letter (with Examples)

Last Updated: August 9, 2024 Fact Checked

Sample Letters

Introduction, body paragraphs, closing your letter, expert q&a.

This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 10,739,733 times.

So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume ; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.

Things You Should Know

• Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
• Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
• Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
• Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.

• First and last name
• Phone number
• Email address
• Personal website and/or portfolio link (if you have one)

• If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
• If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”

• If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”

• Be short and specific in this opening paragraph—save those details for later.
• Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
• Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
• For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”

• Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
• Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
• You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”

• For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
• If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.

• Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
• Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
• If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
• For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”

• For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
• Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
• Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.

• For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
• Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.

• For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”

• If you’re sending your letter via email, import your signature into the document as an image or .png file.

• Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free. [13] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
• Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 1 Not Helpful 0
• Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0

You Might Also Like

• ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
• ↑ https://icc.ucdavis.edu/materials/cover-letters
• ↑ https://hbr.org/2016/05/learn-to-love-networking
• ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
• ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf

About This Article

The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No

• Send fan mail to authors

Reader Success Stories

Christian Delgado

Jun 17, 2016

Did this article help you?

Sherfa K. Hassan

Jul 1, 2017

Petru Ciuhu

Jul 7, 2017

Samuel sibu

Jul 8, 2017

Morgy Danny

Dec 5, 2016

Featured Articles

Trending Articles

Watch Articles

• Terms of Use
• Privacy Policy
• Do Not Sell or Share My Info
• Not Selling Info

Don’t miss out! Sign up for

wikiHow’s newsletter

How to write an application letter (with example)

Are you ready for a new challenge and a fresh start in your career? An eye-catching application letter is essential when you’re applying for new jobs, if you want to make a great first impression on potential employers.

There’s a process to creating an outstanding application letter. It starts with researching the company and tailoring your letter, and ends with editing and formatting your application in a polished and easy to read way. In this guide, we show you how to write an application letter that highlights your strengths and qualifications relevant to the position. 

Why is a cover letter important?

When you’re job seeking, a compelling application letter will help increase your chances of success. An application letter, also known as a cover letter, serves as your professional introduction to potential employers. It’s your chance to demonstrate your qualifications, skills and excitement for the job.

While your resumé provides a snapshot of your work history and achievements, application letters let you expand on your experiences. They provide an opportunity to highlight specific accomplishments, express your motivation and explain why you’d be the right fit for the job.

What to write in an application letter

The key to a great application letter is in making it complement your resumé. Unlike a resumé, which focuses solely on presenting facts and details, an application letter adds a personal touch to your job application. It lets you tell your professional story, showcase your personality and convey your passion for the industry and the organisation you’re applying at.

The typical application letter consists of several key components. It begins with a traditional letter header, followed by a greeting addressed to the hiring manager or relevant contact. Then there’s the body of the letter, which should be one to three paragraphs long, each addressing different job criteria. After that, there’s a conclusion and a valediction (your sign-off). 

If you find writing an application letter daunting, it might be helpful to download a template as a starting point, or use AI tools to provide an outline for you to personalise. 

Before you start writing, do some research

Start by thoroughly reading and understanding the job description. Take note of the key responsibilities, qualifications and skills required for the role. Pay attention to any keywords or phrases used in the job ad, as these can guide your letter-writing process.

Next, research the company itself. Visit their website, read about their mission, values and recent news and take a look at their social media accounts. You don’t need to do a deep dive into every company you’re applying at, but it does help to have some background knowledge – otherwise, how will you know you want to work there? This includes understanding the type of organisation it is and what your job requirements are likely to be. You might also get a feel for the company culture.

Use the information you’ve gathered to draft a persuasive letter  that shows how your qualifications match with the company’s needs, goals and culture. Highlight any specific experiences, achievements or skills that illustrate why you’d be right for the role.

Formatting a cover letter

When it comes to formatting your application letter, the goal is to make it easy to read. Aim for a simple format that’s clean and uncluttered. Choose a clear and legible font such as Arial, Calibri or Times New Roman – or the same font you used on your resumé . Stick to a font size between 10 and 12 points to ensure readability.

Remember to keep your letter concise, aiming for no more than one page. Use clear, everyday English, avoiding overly technical terms or jargon. And of course, proofread your letter carefully when you’re done, to catch any typos or errors.

The opening paragraph

At the top-left of the page, begin with your contact information, including your name, location, phone number and email address. Include the date on the line below.

Next, address the letter to the hiring manager or the appropriate recipient, using a formal greeting such as Dear [Hiring Manager's Name] . If you can’t find the hiring manager's name, you can use a more general term like To whom it may concern .

In the first sentence, clearly state the specific job title and company. This goes at the top so that the recruiter or hiring manager knows immediately what the letter is about.

The body of the letter: Experience, skills and qualifications

The middle of your cover letter should consist of two or three concise paragraphs. Here is where you elaborate on your skills and qualifications, emphasising your achievements and how they align with the requirements of the job.

Think about specific instances where your strengths and skills made an impact at work, providing quantifiable results if you can. For example, you could talk about projects you worked on or goals you met, mentioning real figures if you have them.

With every skill or experience you mention, make sure you connect them to the role’s requirements. Reference key aspects of the job description in your letter. Got no relevant experience? Focus on extracurricular activities and education. 

Lastly, consider highlighting any certifications, awards or professional development courses you’ve completed. These achievements can further enhance your application and show that you’re committed to continuous learning and professional growth.

Above all, be honest about your qualifications. Avoid exaggerating or stretching the truth. If there are areas where you're lacking, acknowledge them and express your willingness to learn and grow.

Use the third paragraph to either mention more skills or experience (if you are applying for a more senior position) or to highlight what interests you about the company and how your passions and aspirations align with the company’s mission and values.

The closing paragraph of your cover letter

The fourth paragraph of your application letter is your conclusion. Here you can give a brief recap of your skills and reaffirm your enthusiasm for the job. You can also include a call to action, like inviting the employer to schedule an interview or visit your online portfolio.

In your conclusion you might also mention any follow-up actions you plan to take. For instance, you might say you’ll be following up with an email within a few weeks. End your letter with a traditional closing sign-off, such as Sincerely or Best regards .

Your closing paragraph should be concise and impactful, without repeating anything information from the middle paragraphs.

Editing and proofreading an application letter.

Before you send your application, proofread it closely to make sure it’s error-free. Typos or grammatical slip ups can look unprofessional and detract from your application, so it’s worth the extra effort to give your letter a once-over.

Consider enlisting the help of a friend or family member to review your letter with fresh eyes. Just showing it to someone else will often help to catch mistakes or areas for improvement that you might have missed. 

You should also cut certain words from your cover letter if you want it to make an impactful first impression. 

Following up after a job application

Following up  after submitting an application letter can show your interest to potential employers. If you don’t hear back from an employer within two weeks, it’s okay to follow up and ask about the status of your application. 

This shows your enthusiasm for the role, tells them you’re still interested, and puts you front of mind. When following up, make sure your communication is professional and polite, and avoid sending multiple follow-up emails within a short timeframe.

Here’s a follow-up email template to give you a head start. 

Tips for job application success

Here are some quick tips for writing application letters that stand out – and some advice for managing the job search process overall. 

• Tailor your application letter to the job, every time . Create your application letter specifically for the job and company you’re applying to. This means writing a slightly different one, every time. Show how your skills, experience and career aspirations are a good match for the company's needs and goals. Make extra sure you’re sending the right application letter to the right company. 
• Keep your letter clear and concise. An application letter should be straight to the point and easy to read. Aim for a one-page letter, unless otherwise specified in the job posting. Avoid unnecessary details and focus on the most relevant information to the job ad. Writing a good cover letter shows you have solid written communication skills.
• Use action verbs and descriptive language. Enhance your application letter by using strong action verbs, for example: instead of I was responsible for a team , write something like, I led a team of 10 high-performing staff .
• Show thanks and follow up.  After submitting your application, if you haven’t heard back after two weeks, send a follow-up email to the hiring manager. Reiterate your enthusiasm for the position. Use this opportunity to provide additional information or clarify any points in your application.
• Keep track of your applications. Have a system for keeping track of each application, noting the date you applied, the job title and company, and any notes or communication you’ve had. Mark them up on a calendar or put them into a spreadsheet. This will help you stay on top of your applications and avoid missing any emails that may have fallen through the cracks. A tracking system will also help if you get a call about a job and need to quickly refresh your memory on the details of it. Additionally, keep all your job cover letters in one folder, so you can refer back to them and repurpose them for future applications.

Dos and don’ts

Once you’ve written your application letter, you can refine it even more by applying these dos and don’ts. 

• Do add a personal touch . Giving your cover letter a personal touch can make it stand out to potential employers. Share a brief anecdote or personal experience that connects you to the role or company. This helps humanise your application and gives the employer insight into your personality and motivations. 

For example, applying for a job in healthcare:  I come from a family of healthcare professionals and grew up with the desire to work in a field where I could make a positive impact on others’ lives.

• Do tailor your language and tone . Try to match your tone and language to the company’s style (from their official website, rather than social media accounts.) If their website language is very formal, you should mirror that in your cover letter. If their tone of voice is more relaxed, you can take a warmer, more informal tone. Always maintain a professional tone – don’t be too laidback or colloquial.
• Do take out anything that’s irrelevant.  Is there information in your cover letter that isn’t really related to the job? Consider removing it. Avoid unnecessary details and focus on delivering the most important information only.
• Do proofread carefully . Having a perfectly edited letter means you have good attention to detail. Run your letter through spell-check and read it aloud to someone, to make sure it flows logically. Get feedback from a mentor or former teacher.
• Don’t use generic templates without tailoring them . The hiring manager will know if you’ve used a generic application letter. A template is a good starting point, but you need to tailor it to each job opportunity.
• Don’t exaggerate or misrepresent your qualifications.  Be honest and transparent about your skills and qualifications. Exaggerating or misrepresenting your abilities will likely backfire. An employer will be able to tell if you don’t have the knowledge and abilities you claim to have. 

Example of an honest representation:  I have basic experience with XYZ software, and I'm eager to improve on these skills. In my previous roles, I’ve been able to master new programs quickly.  

Example of an exaggeration:  I have intermediate knowledge of XYZ Analytics software having used this tool in my previous roles.

• Don’t use industry jargon.  While it’s important to express your knowledge of the industry, avoid using jargon or buzzwords, for example, terms like ROI, strategic initiatives, go-getter, etc. Also consider avoiding technical terms that may not be familiar to the reader.
• Don’t neglect to follow up. After submitting your application letter, send a follow-up email. Even if you don’t hear back from the employer, you’ll know you made every effort to get your application seen. A negative response from them will also allow you to close that application on your tracker. 

An application letter template

If you’re not confident in drafting a cover letter, it can help to use a professional template. Here’s one you can tailor for your job application. Below this is a sample application letter that puts this structure into practice. 

[Your name here] [Your contact number] [Your email address] [Suburb, State Postcode]

Dear [hiring manager’s name],

 [Intro] I’m writing to express my interest in the [job title] position at [company name]. [Share a personal anecdote if you have one, or briefly explain why you decided to apply for the role.] 

[Body paragraph 1: write about your experience, skills and any specific industry knowledge that could be valuable to the role.   Include any personal attributes that show how you’re an excellent fit for the company. Include one of your main acheivements that directly relates to the role.]

[Body paragraph 2: write about what interests you about the role and about the organisation. You might mention your career goals or the company’s vision and values.]

[Closing paragraph: reaffirm your interest in the position. Include a call to action.]

[Your name]

Sample application letter

Jean-Charles Mak 043X 123-X123 JCmak@g_mail.com

29 February 2025

Dear Ms Lee,

I’m writing to express my interest in the Assistant Manager position at X-Arcade as advertised on SEEK. From a young age, I’ve been passionate about the unique learning, entertainment and social aspects of video gaming. Having spent three years in the games-retail industry, I’m excited by the prospect of contributing to the success of your award-winning company.

Throughout my career, I have consistently demonstrated exceptional customer service. In my previous role at Tornado Thunder, I managed gaming rooms and was awarded Employee of the Month three times in 18 months. In my team-leadership role at PlayZone, I frequently demonstrated skills in de-escalating situations and problem solving under pressure, as well as cash handling and POS. Additionally, I have more than a decade of experience in gaming technologies across multiple platforms and consoles.

I feel that this role at X-Arcade is the perfect match for my abilities and aspirations. I'm inspired by the company’s approach to sustainability, inclusivity, and its target to become the largest arcade company in Australia by 2025. 

I’m confident that my proven track record and passion make me the ideal person for this position. I’ve attached my resumé for your review, which provides detailed insights into my experience and accomplishments. Thank you for considering my application. I’m excited about the prospect of joining X-Arcade and look forward to hearing from you. 

Writing an application letter takes a little planning and a lot of attention to detail. Personalising your letter and highlighting relevant skills and achievements can help you catch a hiring manager’s attention and get a callback for an interview. Take the time to create a well-written and error-free letter that shows your concientiousness and enthusiasm – desireable qualities in any employee. 

1. What should I include in an application letter?

Your application letter should include the following elements:

• Your contact information (name, suburb, city, phone number, email)
• The recipient’s contact information (name, job title, company name, address)
• A greeting (such as Dear Hiring Manager  or To whom it may concern )
• An introduction that states the position you’re applying for and expresses your interest in the company
• Body paragraphs that highlight your relevant skills and experience, and explain why you’re a good fit for the role
• A closing paragraph that thanks the hiring manager for their time and consideration, and reiterates your interest in the position

2. How long should an application letter be?

An application letter should be concise and to the point, typically no longer than one page. Aim for around three to four paragraphs, or about 300–600 words.

3. How should I address the letter if I don’t know the hiring manager’s name?

If you don’t know the name of the hiring manager, you can address the letter like this: To the Hiring Manager or To whom it may concern .

4. How should I follow up after sending an application letter?

After sending an application letter, it’s a good idea to send a follow-up email. This shows your gratitude for the opportunity and reinforces your interest in the position. You can follow up via email with a brief and professional message.

5. What are some common mistakes to avoid when writing an application letter?

Some common mistakes to avoid when writing an application letter include:

• Using a generic template without highlighting your unique skills and qualifications
• Exaggerating or misrepresenting your qualifications
• Using too much industry jargon, technical terminologies or flowery language
• Neglecting to proofread your letter before sending it

Top search terms

Explore related topics, subscribe to career advice.

• Hiring Advice
• Career Advice
• Hiring Platform
• Interview Advice
• HR Insights
• Product Innovations
• Fresher Advice
• Resume Tips
• Hiring Guidelines
• City Wise Jobs

Securing a job in today’s competitive job market is pretty challenging, a well-written job application letter can make all the difference in landing a dream job. It serves as your first introduction to your potential employer and offers a valuable opportunity to showcase your qualifications, skills, enthusiasm, and suitability for the role.

To explore the ins and outs of writing a job application letter, and how to make a strong impression with it, check out this blog. This blog will show you how to write an exceptional job application letter that will help you stand out from the competition.

A job application letter is commonly referred to as a cover letter. This letter of application is a document that is sent along with your resume when you apply for a job. Its main purpose is to introduce yourself to the potential employer or hiring manager, providing an opportunity to present your skills, qualifications, and experience that are relevant to the job you’re applying for. Additionally, it aims to persuade the hiring manager to consider you for the role. 

Therefore, a strong job application letter serves as your ultimate gateway to your dream job.

• Components of a Job Application Letter

To draft an outstanding application you need to follow the right step to write a letter. Therefore, here are the key components that you should follow:

Include your contact information and the date at the top of the letter, followed by the employer’s contact details.

Begin your letter with a formal greeting to the hiring manager. It’s best to address the letter with the name of the hiring manager. For this, it’s advisable to call the company and ask for the hiring manager’s name as it would look professional. Alternatively, use a generic salutation like “Dear Hiring Manager”.

Craft a standout introduction to build that positive impression from the start of your letter. Your introduction should highlight your relevant skills, experiences, and achievements that make you a suitable candidate for the job.

Highlight what value you can bring to the company with this position. Talk about why you’re the perfect fit for the job; this way, you can showcase your professional skills and stand out from other applicants.

Express your enthusiasm for the position and reiterate your interest in the opportunity. Also, thank the employer for considering your application. End the letter with professional closing for example: “Yours sincerely”, “Best regards”, or “Thanks for your consideration”, followed by your name and signature.

Read More: All You Need to Know About Resume Headlines – With Example

• Tips on How to Write a Job Application Letter

Customize your application letter for the job; formally, it’s best to follow the key components that we discussed above. This way, you can tailor your application letter to each job, highlighting the qualifications and experiences most relevant to the position.

Show your understanding of the company and its values in your application letter as this shows that you are aware of what the company does, and your genuine interest in the position.

Though you have a lot to say and express in your letter, do not go over the board, keep it concise and to the point, focusing on key skills and experiences that align with the role.

It sometimes happens that the hiring manager may not read the entire letter but rather would just find the relevant keywords that match the job requirements. Additionally, incorporating keywords will also help your application stand out to applicant tracking systems (ATS).

Finally, once you have drafted your outstanding job application letter, give a quick check on the grammatical errors to ensure the letter is professionally well formatted without any blunders.

• Best Job Application Letter Format (Example Templates)

Subject: Application for the Role of [Job Title] at [Company Name]

I am writing to express my interest in the [Job Title] position listed on [where you found the job posting]. As a recent graduate from [University/College Name], I am excited about the opportunity to contribute to [Company Name] and grow both personally and professionally.

During my academic studies, I developed strong skills in [relevant skills or coursework]. I am particularly drawn to [specific aspect of the company or job description] and am eager to apply my knowledge and enthusiasm to support [Company Name]’s goals.

I am highly motivated and detail-oriented, and I possess excellent communication skills. I am confident that my academic background and passion for [industry or field] make me a strong candidate for this position.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences align with the needs of [Company Name].

Best regards,

[Your Name]

Subject: Job Application for [Job Title] Position at [Company Name]

Dear [Hiring Manager’s Name],

I am writing to apply for the [Job Title] position at [Company Name], as listed on [where you found the job posting]. With over [number of years] years of experience in [relevant industry or field], I am excited about the opportunity to bring my expertise to your esteemed organization.

In my current role at [Current Company], I have successfully [mention key achievements or responsibilities]. These experiences have equipped me with strong skills in [relevant skills or competencies], including [specific skills mentioned in the job description].

I am particularly drawn to [specific aspect of the company or job description], and I am confident that my background in [relevant experience or industry] aligns well with the needs of [Company Name].

Thank you for considering my application. I am eager to further discuss how my qualifications and experiences can contribute to the continued success of [Company Name].

Yours Sincerely,

Subject: Expressing Interest in [Job Title] Position at [Company Name]

I am writing to express my interest in the [Job Title] position at [Company Name], as posted on [where you found the job posting]. With [number of years] years of experience in [relevant industry or field], I am confident in my ability to contribute effectively to your team.

In my previous role at [Previous Company], I [briefly mention key responsibilities or achievements]. These experiences have honed my skills in [relevant skills or competencies], and I am eager to apply them to drive success at [Company Name].

I am particularly impressed by [specific aspect of the company or job description], and I am excited about the opportunity to collaborate with the talented team at [Company Name].

Thank you for considering my application. I look forward to the possibility of discussing how my background and expertise align with the needs of your organization.

Read More: Resume Headline For Freshers: 30+ Examples and Tips

Now that you’ve reached the end of this article, you understand that a well-written job application letter can significantly enhance your chances of securing an interview with your dream company in this challenging job market. Therefore, follow these tips, key components, and templates to draft a successful job application letter that impresses your hiring manager. With the right approach, you’ll be one step closer to your next career opportunity.

Apna is the top job networking platform in India. With easy-to-use features, you can connect with potential employers, build professional networks, find job opportunities , and gain access to resources for career growth. Get the Apna App now and take charge of your career!

• Job Seekers
• tips and tricks

Looking for a new opportunity?

Get access to over 5000 new job openings everyday across India.

Related articles

Privilege leave: meaning and how to apply – with sample emails, apna’s fresher guide – work from home jobs for freshers in bangalore, how to answer the interview question: how do you handle criticism.

Follow us on social media

Explore Jobs

• Jobs Near Me
• Remote Jobs
• Full Time Jobs
• Part Time Jobs
• Entry Level Jobs
• Work From Home Jobs

Find Specific Jobs

• $15 Per Hour Jobs
• $20 Per Hour Jobs
• Hiring Immediately Jobs
• High School Jobs
• H1b Visa Jobs

Explore Careers

• Business And Financial
• Architecture And Engineering
• Computer And Mathematical

Explore Professions

• What They Do
• Certifications
• Demographics

Best Companies

• Health Care
• Fortune 500

Explore Companies

• CEO And Executies
• Resume Builder
• Career Advice
• Explore Majors
• Questions And Answers
• Interview Questions

How To Write A Job Application Letter (With Examples)

• Best Business Salutations
• Letter of Introduction
• Close a Business Letter
• Job Application Letter
• Business Letter Layout
• To Whom It May Concern
• Letter Of Interest
• Letter Envelope
• Experience Letter
• How To Write A Letter

Find a Job You Really Want In

While applying to jobs, you might be asked to provide a job application letter (sometimes referred to as a cover letter) along with your resume. A resume outlines your professional skills and experience, and a job application letter explains why you are an ideal candidate for the position you’re applying to. You can think of this as a strictly formatted professional letter that gives hiring managers a sense of your individual qualities prior to a job interview. This article outlines the essential details and formatting for a job application letter. You’ll learn how to write a concise and engaging letter that will increase your chances of being selected for an interview. Key Takeaways: A job application letter can also be known as a cover letter. It is a way to introduce how your skills and experience are a good match for the job. A job application letter should have your contact information, employer contact information, and a salutation, A job application application letter should have an introductory paragraph, middle paragraphs that explain your qualifications, and a closing paragraph. Use specific experiences with quantifiable results to show how your skills were successfully put into action. Make sure to do your research and edit your letter before submitting. In This Article    Skip to section Tips for writing a job application letter Job application letter format What’s the difference between a cover letter and a job application letter? Dos and don’ts for writing a job application letter Sign Up For More Advice and Jobs Show More Tips for writing a job application letter

If you’ve ever asked for advice on the job application process, you’ve likely heard the phrase “sell yourself” a million times over. This means that you should highlight your skills and achievements in a way that will pique a hiring manager ’s interest and make them pause over your application.

You might feel overwhelmed in the grand scheme of online applications, application/ cover letters , letters of intent , and interviews. It’s a lot to balance, especially if you have no experience with any of the things listed.

Remember to take everything one step at a time and review some helpful tips for writing a polished and engaging job application letter:

Tailor the application letter to each job. Your letter should address key points in the job description from the listing, as well as how you can apply your knowledge and experience to the position. You want to emphasize why you are the best candidate for this specific job.

Don’t copy information straight from your resume. Your resume is meant to act as a formal record of your professional experience, education, and accomplishments. The job application letter is where you highlight a few particular details from your resume, and use them to demonstrate how your experience can apply to the job.

Follow the business letter format. These letters have very strict formatting rules, to ensure that they appear as professional to hiring managers. A poorly formatted letter could prevent employers from taking your application seriously.

Proofread. Hiring managers will definitely overlook letters riddled with proofreading mistakes. Read your letter several times over to fix any grammar, punctuation, or spelling errors. You could ask someone else to look over it afterwards or run it through any number of online grammar check programs.

Decide on printing and mailing your letter or sending it in an email. An application letter sent through email requires a subject line that details your purpose for writing— consider “[job title], [your name].” The placement of your contact information is also different depending on the medium . In a hard copy, this goes at the top of your letter, as a header. In an email, it goes below your signature.

Job application letter format

The following formatting information can be used as a guideline while drafting your own job application letter, with an example for both a printed/mailed letter and a letter sent through email.

Your contact information

Name Address City, State Zip Code Phone Number Email Address

Employer contact information

First paragraph

Middle paragraphs

This section should be about one to three paragraphs, discussing your various qualifications for the job. This is where you really emphasize what you could bring to the company and how you might fit into the work environment. It might be necessary to do some additional research about the company, to lend more specificity to your letter.

Final paragraph

Ending a cover letter might be a challenge, as you try to wrap up all the details about why you’re the most well-qualified employee on the planet. Let that confidence carry over into your concluding paragraph.

Sincerely/Best,

Job application letter example – printed and mailed

Robin Gomez 37 Southwest Avenue Gainesville, FL 12345 365-123-4567 [email protected] October 20, 2020 Ms. Martha Waters Hiring Manager Blue Swamp Publishing 27 Archer Street Gainesville, FL 67890 Dear Ms. Waters, My resume is attached in response to your advertisement for an editorial assistant . The job description aligns with my interest in editing short fiction, and I believe my experience and skills match what you’re looking for. This past year, I interned with the Editing, Design and Production department at Gator University Press. Over the course of two semesters, I interacted with academic texts at various stages before publication. I’m comfortable proofreading and copyediting manuscripts, as well as adding typesetting codes in Microsoft Word. I have also previously worked on the staff of Writers Student Literary Magazine in Jacksonville, FL , as the Fiction and Website Editor, as well as the head of the Proofreading Team. I played a significant role in the publication of six issues of the magazine, across a two year period (including print and online editions). My qualifications beyond this include experience in team-oriented settings and proficiency in creative and academic writing. I would love the opportunity to speak with you about how I can further contribute to Blue Swamp Publishing! Please feel free to contact me on my cell at 365-123-4567 if you have questions or to set up an interview. Sincerely, Robin Gomez

Job application letter example – emailed

Subject Line: Victoria Caruso – Public Relations Assistant Dear Ms. Janet Wang, I was excited when my colleague Rachel Smith told me that you were looking for a public relations assistant with a background in graphic design. She suggested that I reach out to you about the position, since I believe that my experience aligns well with what you are seeking at Trademark Agency. I worked alongside Rachel as a brand ambassador at a small graphic design company for three years, where I excelled in project management, strategy development, and client communication. This past spring, I played a significant role in designing the website for an up-and-coming multicultural women’s organization and publicizing their first few public events. Along with my experience and personal qualities, I prioritize: Expanding company recognition and designing unique brand details Managing media, press, and public relations issues for companies Developing company communication strategies Please see my attached resume for additional details about my career achievements. I hope to learn more about Trademark Agency’s goals for the coming year. You can contact me on my cell at 319-333-3333 or via email at [email protected]. Sincerely, Victoria Caruso 15th Avenue N Iowa City, Iowa 52240 319-333-3333 [email protected]

What’s the difference between a cover letter and a job application letter?

A cover letter normally is attached with a resume for a specific job opening, whereas a job application letter can be submitted independently. As already stated, a job application letter can also be known as a cover letter. Format wise, there are a lot of similarities.

However, a job application letter can also be more detailed than a cover a letter. Usually a cover letter acts a quick introduction to a resume when a candidate applies for a specific job opening.

Meanwhile, you can submit a job application letter to a company even if there are no job openings. In this case, you would provide more detail about yourself and your qualifications. Due to this, job application letters tend to be a little longer than the average cover letter.

Dos and don’ts for writing a job application letter

Now that we’ve gone through the basic formatting for a job application letter and a few examples of what one might look like, how can we condense all that information into digestible pieces?

Refer to these lists of “dos” and “don’ts” to help you through your drafting process:

Explain what you can bring to the company. Consider: how is your experience relevant to what the hiring manager is looking for?

Discuss your skills. Pick out a few skills listed in your resume and describe how you have utilized them in the workplace.

Give specific examples to support your experience. Is there a major project you worked on at your last job ? Did you accomplish something significant in your previous position? Including examples of these things in your letter will add new, specific content to your application and make you more interesting.

Edit your letter thoroughly. Read your letter a couple times, pass it off to someone to look over, run it through an online grammar check. Make sure it’s free of any errors.

Don’t focus on what the job can do for you. While it might seem nice to write that a job is your dream job or that you’ve always wanted to work with a company, it can read as vague flattery. Remember, this letter is about your qualifications.

Don’t list your current or previous job description. Your education and work experience certainly have value, but don’t just list your degrees and places you’ve worked at. Explained what you learned from those experiences and how they’ve made you a strong employee.

Don’t paste directly from your resume. A job application letter is meant to add to your value as a candidate, not just reiterate the same information repeatedly. Use your resume as a guide , but expand on especially relevant details.

Don’t submit an unedited letter. Before an employer ever meets you, they see your application and your job application letter. You don’t want grammar errors and misspelled words to make a bad first impression, so make sure to edit your draft multiple times.

Armed with these tips, guidelines, and examples, you’ll be able to draft your job application letter more confidently and send them off to potential employers knowing that you’re one step closer to employment.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Chris Kolmar is a co-founder of Zippia and the editor-in-chief of the Zippia career advice blog. He has hired over 50 people in his career, been hired five times, and wants to help you land your next job. His research has been featured on the New York Times, Thrillist, VOX, The Atlantic, and a host of local news. More recently, he's been quoted on USA Today, BusinessInsider, and CNBC.

Related posts

How to Apply for a Job In-Person

15 Tips For Email Etiquette In The Workplace

How To Research A Company

How To Find A Job In Another State

• Career Advice >
• Apply For Jobs >

• TemplateLab
• Job interview
• Letter Of Application

49 Best Letter Of Application Samples (+”How to Write” Guide)

Almost all adults have written a letter of application when applying for a job that suits their qualifications. At times, the feedbacks could be extremely frustrating and it may not even be your qualifications that come into question. If the substance of your letter of application sample is okay, then it must have been the format. Therefore, you must learn all that you can to compose an effective job application template .

Table of Contents

• 1 Letter Of Application Templates
• 2 What is a letter of application?
• 3 Letter Of Application Samples
• 4 Writing a letter of application
• 5 Application Letter Examples
• 6 Practical tips to keep in mind when writing your letter of application
• 7 Job Application Templates

Letter Of Application Templates

What is a letter of application?

A letter of application which is sometimes called a cover letter is a type of document that you send together with your CV or resume. It provides details about your experiences and skills. It also contains detailed information about why you consider yourself the most qualified for the job you’re applying for.

In most application letter examples, you also enumerate reasons with explanations about your interest in the position you want which requires all of your relevant skills. Letters of application inform your prospective employer about your interest in the position, what makes you a worthy contender, and why the employer should choose you.

Letter Of Application Samples

Writing a letter of application

You would compose a letter of application for a variety of purposes which are either domestic or professional. All letter of application samples are generally of the formal type and they follow some predefined format which applies to most types of application letters. It is, therefore, essential to get acquainted with the steps when writing one:

Preparation

• Get a blank sheet of paper and divide this into two columns. Indicate “Requirements” in one column and “Skills” in the other. Now read the details of the job vacancy very carefully. While doing this, familiarize yourself with the job requirements too.
• At this point, you should already have a resume which you can compare with the requirements of the job, both in terms of skill and experience. Including these major points relevant to the job provides for you the right and most significant information in your application letter format more efficiently and quickly.
• Start your job application template by including your contact details at the top. The purpose of this is to make it very easy for the prospective employer to find out exactly who you are and how to contact you. Make sure you use the correct letterhead too.
• Include the company’s information. After your contact details, you should also provide information about the company of the employer you’re applying to and this includes the name, job title, company name, and the business address. Providing these details gives the impression that you’ve taken some time to compose a customized letter of application to that company.
• Including this information also shows that you have done extra research about the hiring manager of the position you want. You can always search for the company’s website to find out the hiring manager’s name. Or as an alternative, search for the name of the department head of the department to which you’re applying. If you can’t access either name, it’s still okay to address the application letter to the company’s hiring department.
• Address the letter to the employee whom you’re writing to. Including this in your application letter format shows that you’re formal enough to begin with an official address. Never address your application letter with the words “ To Whom It May Concern .” This is very generic and informal. It also gives the impression that you didn’t do much research on the company you’re applying to.

Application Letter Examples

Writing the letter of application

• Write a compelling first paragraph. Write something that draws the interest of your reader, in this case, the hiring manager. Most application letter examples end up in the dust bin because they’re devoid of appeal. To avoid this, treat your first paragraph like a breaking news article by opening with a declarative statement.
• Inform the reader about your enthusiasm for applying for a position in the company. Demonstrate to the hiring manager about your familiarity with the company’s work and how you would perfectly fit for the position applied for.
• Mention where you discovered the information about the position you’re applying. Make some calls and research to find out if you have an acquaintance in the company. It’s always great to have a reference on the inside. Don’t hesitate to name drop, especially if the person granted you permission to do so.
• Elaborate why hiring you will benefit the employer. A job vacancy usually opens when the company has an issue which needs solving. As an applicant, it’s your job to solve this issue among other things.
• You can refer to your resume where you have enumerated your accomplishments, experiences, and skills. From this, you can use an example or two and elaborate on them. These show that you are very much qualified for the role.
• Provide a brief summary of your strengths, experience, and qualifications. The second paragraph of your letter should provide a summarized description of your experiences and abilities to demonstrate why you’re the perfect choice for the job.
• Highlight the most significant parts of your professional career. Although your most recent accomplishments would be a good place for you to start, you might have a past experience which perfectly fits the required qualifications of the job. If you need to dig deeper to prove your worth, then do so.
• Create an image of yourself which isn’t on your resume. Resumes typically depict what you’ve done during your last assignments or jobs. As an applicant, you would also want the hiring manager to see the person behind these accomplishments.
• In maybe two or three sentences, express your thoughts on how your previous company has personally made an impact on you and how this dream job application will, in one way, shape your future. Showing this human side of you proves that you are more than the facts printed on paper.

Finish up your application letter

• Create a brief summary explaining why you are the best candidate for the position in just one sentence. It’s best to end your letter with a polite reminder to your prospective employer why you’re the best applicant for the job and this gesture may earn you an interview. But do this succinctly in just one meaningful sentence.
• Provide a gentle invitation to reach out to you. Make an invitation to your reader about wanting the chance to speak more about the vacant position. It isn’t redundant to give your contact information again just for emphasis.
• Also, don’t forget to thank the hiring manager about any consideration that he will make then end the letter with a courteous statement like “looking forward to hearing from you at the earliest convenience” or something equally pleasant.
• Sign off. This step can, at times, be very frustrating, especially if you don’t know what’s considered appropriate. Using a tone that’s too formal may have a tinge of insincerity and it might not fit the overall style of the letter itself. Just be sincere without sounding offensive, period.
• Finally, after signing off, write your complete name and affix your signature. If your word processor has been set up for a signature, you may insert this underneath your name. Or you can print out the final version of your letter then affix your signature. For a letter of application sample, a signature is optional.

Practical tips to keep in mind when writing your letter of application

Depending on what it contains, how you prepared it, and how you formatted it, a letter of application can either make you or break you. To make sure that your application letter format will support you, consider the following tips:

• Get right to the point The first paragraph of your job application template should already state the purpose. Indicate the job you’re applying for, the name of the company, and the source of the job vacancy listing. You can mention why you’re a strong contender for the position but do so in a direct-to-the-point statement.
• Offer a variety of information Instead of being too technical, tone down your language on a more personal level, not to sound like the contents of your bullet-point resume. An anecdote about your career and work experience will do just fine. Although a resume is a must when applying for a job, the application letter should highlight relevant information which your resume cannot do.
• Make a good case for yourself The main objective of your letter of application is to land a job interview which hopefully will get you a job offer. A good application letter can achieve both goals for you. Another way to enhance your chances is by offering details regarding your experiences and job background which demonstrates why you’re a very qualified candidate. Expound on how your previous jobs have prepared you adequately for the position and what good you can do with said position and the company as well. Highlight your strengths.
• Close the letter with relevant details Don’t forget to include a note of thanks towards the end of the letter to show your appreciation for considering you for the position. Again, provide your contact details and state how you plan to follow up on your letter. This gives the impression on your genuine interest for the position.

Job Application Templates

More Templates

Job Abandonment Letter

Referral Letters

Two Weeks Notice Letters

Employee Evaluation Templates

90 Day Review Templates

Teacher Resignation Letters

WTO / Letters and Emails / Cover Letters / How to Write a Job Application Letter? (30 Best Examples)

How to Write a Job Application Letter? (30 Best Examples)

An Application Letter is a stand-alone letter that a person writes to the hiring managers of an organization to show interest in an available job position.

This letter contains all the necessary details of the job applicant, including their skills and experience at the job and their qualifications.

A job application letter usually contains details of a person’s interests, skills, levels of exposure and experience, expertise, and education. The applicant usually addresses the application letter to the hiring company to inform them of the benefits of selecting the said applicant for the job interview and employment.

The application letter is more detailed and personal than the cover letter and serves as the first interface between the employer and potential employee as it gives the impression of an almost physical meeting.

Here, the applicants have ample opportunities to sell themselves in the best light, stating past experiences that will suit the organization’s needs. An organization is always looking to employ the best asset in the job market, and only one that can convince them of this worth gets the job.

Hence, a job application letter is one of the most important documents that get to your potential employer, and you must write an excellent application letter that captivates the reader to the end. For this reason, this article breaks down application letter writing into basic steps, and we have provided application letter examples to guide you as you write yours.

Download Free Templates

Differences Between an Application Letter and a Cover Letter

A job applicant may find both cover letter and application letter as useful documents to present to the potential employer. However, these two documents differ in the following ways:

Purpose of the letter

A job application letter covers every detail of your professional qualifications, including years of experience and expert skills. It conveys your capacity to the potential employer and convinces the employer to interview and employ you. This is quite different from a cover letter, which only defines your qualifications and the letter’s aim.

Introduction

The cover letter gives brief details about the job applicant as it links the potential employer to the applicant’s curriculum vitae and is usually about three to four sentences long. For example:

“I am Victor Paul, applying for the Sales Representative position at Monte Crafts Limited. With my 7 years of experience in marketing and sales, I believe I will be suitable and fit for this position.”

However, an application letter contains more detail and depth, containing all necessary details of the skills and experiences that qualify the candidate for the position, for example:

“My name is Rose Peter, and I have been working at the Poll Intinent for 12 years as the head sales and organization manager. I have seen the company’s clientele rise from a meager number of 120 to about 4,500 customers. This result is due to my team’s diligence and hard work , as well as our communication and managing skills. I have obtained a dual degree in psychology and business management and several workshops that have honed my people management and communication skills.”

Work history

The cover letter is an introduction to the applicant’s curriculum vitae and contains little work history details . The application letter, however, contains a brief summary of the applicant’s qualifications, for example:

“In my years of service, I was opportune to head several marketing and sales interventions for my current company of employ, which were all successful. Hence, I believe that my skills in sales and marketing will come in handy in your company’s sales department.

Letter content

A cover letter is usually brief and has minimum information, which compels the reader to read through the rest of the application. In contrast, the application letter contains all information that the potential employer needs to know, including the applicant’s educational background, skillset, and experiences in similar workspaces. In addition, the application letter has details that are of interest to the potential employer and will pique their interest in you as an applicant.

Letter length

The cover letter is usually brief and consists of short sentences that link the employer to other application documents and the applicant’s qualifications, whereas the application letter is a bit lengthy and contains vital professional information, interests, and qualifications of the applicant.

Letter attachment

The cover letter is usually part of the applicant’s documents and goes alongside their curriculum vitae and recommendation letter(s) .

An application letter, however, can be a stand-alone document which you submit to the potential employer. It covers all details and information about the applicant that is of relevance to the employing organization.

Educational purposes

Applicants use cover letters to apply for job opportunities alongside their curriculum vitae, but you can use an application letter for much more than a job. Since an application letter is all-encompassing, you can also use it to apply for an internship or field attachment. It contains your career goals and gives the potential employer an insight into your core values.

When to Send Each Letter?

A cover letter is generally most acceptable when applying for a job with a vacancy. A cover letter goes alongside the curriculum vitae of the job applicant and other necessary documents, while an application letter comes in handy when you are applying for a job without an announced opening. Here, the letter contains more details that are professional because you are trying to convince the employer to consider you when there is a job opening that suits your qualifications.

How to Format Application Letter?

Your job application letter format largely depends on your mode of submission. When sending an application letter to a potential employer via email, its format is a little different from a printed or handwritten letter. We have compiled several detailed application letter examples to guide you as you write your job application letter.

Your application letter should contain the following:

This usually contains the applicant’s address as well as the potential employer’s address and the date. The header should have the name, residential address, phone contacts, and email addresses of the applicant and recipient of the letter. The header ends with the date. This is the format of any formal letter header, but when sending this letter through an email, you must include your contact after your signature to help the organization contact you to set up an interview or meeting.

This comes next after the header and entails politely addressing the potential employer. The most common salutation is, “Dear Mr./Sir/Ms.” followed by the person’s name. If you are unsure of the person’s gender, you can address the person’s official position. For example, “Dear Manager.”

Subject line

This single line serves as the letter’s title, carrying a summary of the purpose for writing the letter. It is usually in capital letters and underlined. For example, “Application Letter For Head Sales Manager.”

This is the letter’s opening paragraph, where you should write briefly about yourself and your qualifications. This must be colorful and rich without being too flashy as it determines the depth of the potential employer’s interest in your letter.

The body of the letter can be divided into three distinct paragraphs. Firstly, you should mention what job position you are applying for and where you saw the job vacancy. Then move on to the next paragraph, where you talk about specific skillsets and beneficial areas of expertise that can solve the employing company’s real and potential needs. The third paragraph is the concluding part of the body of the letter, where you are to appreciate the employer for their time sincerely.

In concluding a formal application letter, you must sign off politely using words such as “Yours sincerely” followed by your name and signature. If you send the letter via email, you must include your mobile contact after signature.

Sample Formats

Following are some sample for mats and examples for best understanding

Writing a Perfect Application Letter

A job application letter is usually the first interface between a potential employer and a job applicant. Hence, you must strive to make the best first impression on your potential boss through your application letter.

This is why we have provided a breakdown of the necessary steps in writing a job application letter.

We have also provided application letter examples to help guide you as you write your application letter:

Describe your interest in the position

In the opening paragraph of your letter, you should begin by stating the exact position you are applying for and how you learned about that position in the organization. You must then state the qualifications and experiences that make you the best fit for that position and present yourself as apt and capable to function excellently in said position.

This is the first paragraph of the letter, and so it is most likely the paragraph that determines the interest of the potential employer in the rest of your letter hence it must be captivating and professional.

Highlight your experiences and qualifications

You must highlight all educational qualifications as well as professional experiences. This is especially important in your job application letter because you may not attach it to a copy of your resume, and so the application letter must be concise and yet have all the necessary details of your qualifications. It is helpful to have an outline of all your qualifications and then match them up with the needs of the position for which you are applying.

Emphasize your skills and abilities

In the job-seeking market, your soft skills and various unique abilities in your field set you apart from the crowd. Hence, it is wise to emphasize these skills and abilities. It will do you good to investigate the organization and know what skills are of interest to them. When you achieve this, you will capture the employer’s interest by emphasizing the skillsets that the organization needs in order to thrive.

Include aspects of your personality

The employer wants to know you beyond your educational qualifications and professional experiences, so positive traits such as hard work, diligence, and team player come to play. Mention aspects of your personality that will raise your score with the potential employer. This is a necessary part of your job application letter.

Express your appreciation

Sincerely appreciate the potential employer for taking the time to review your letter before concluding the job application letter.

Sample Letters

Below are two job application letter examples that will guide you when you write your own:

Lois Mende 134 Jenney Street, New Orleans 129 009-8762 [email protected]

Orin Kendel Hiring Manager, Jed and Jen 754 Olin Street New Orleans

September 23, 2021

Dear Mrs. Orin,

APPLICATION FOR THE POSITION OF MARKETING CONSULTANT

In response to the advert in the New Orleans Daily Newspaper of September 22, 2021, I am applying for the position of Project Researcher. I have held the position of head researcher in the Orleanslad for 21 years, and I believe that with my experience and skills, I will be able to contribute meaningfully to the Berkley project in your company.

I have a bachelor’s degree in resource management and urban planning and another in research methods. I have served as head of several research projects, including the humid post rate of disease and infection in New Orleans, the Beta research project, Foodborne disease, and the animal Adaptation to Urbanization Research of 2004. I have several training certificates for each research project and a certificate for each year’s project mining workshop.

I hope to improve my skills through new experiences of research, especially the proposed Water Cleansing project in 2022 that your organization plans to begin. My core values are diligence, hard work, and team building. With these, I believe that I will best suit the position of research manager.

I am sincerely grateful that you took the time to read through this letter, and I hope to hear from you soon.

Yours sincerely

Lois Mende.

Maureen Peter 345 Kelvin Street Alabama – 12 342-9099-098 [email protected] Wisdom Samson Alabama Mining City Alabama-12

July 12, 2019.

APPLICATION N FOR THE POST OF MINING ENGINEER

My name is Wisdom Samson, and I want to express my interest in your company’s mining engineer position. In my previous jobs, I conducted various mining activities such as researching the various land mines and mining methods and planning and mining several ores from sites. Due to my diligence and work experience, I consider myself a great fit for this position.

I obtained my bachelor’s degree from the prestigious Alabama School of Engineering and have since obtained an MSc and Ph.D. in Field Mining and Processing. I have served as head of the Ore Processing Unit for the past eight years in Uncle and Mines. I hope to harness all my experiences and skills in achieving new mining fits in Alabama via your company.

My core values are doggedness and endless learning. I hope these values can come to play in the Alabama Mines team, and I hope to learn from all the projects set before the company.

I am extremely grateful you reviewed my letter and hope to hear favorable news from you.

Yours sincerely,

Maureen Peter 342-9099-098

7 Best Practices to Follow

The following tips will help you create an exceptional application letter, especially using the above application letter example as a template to write your application letter:

Review information

Most companies look to employ more people when they are taking on a new project and hence will naturally consider the applicants who will help in such projects. Therefore, you must research the company’s ongoing projects and think of ways to serve in such projects. You must be able to sell yourself as the best candidate for the position and company to secure the position.

Use a professional format

It is very important to keep up with the professional application writing format. Hence the reason for the job application sample letters. This makes you a diligent professional and speaks highly of you to the employer.

As much as you want to be detailed, keeping the letter brief and concise is very important. You must focus only on the most important aspects of the letter and keep on track without flamboyant words.

Review the job listing keywords

Most organizations will include certain skills and qualifications as requirements for a certain job, and so you must carefully note these and emphasize the keywords when writing a job application to such an organization. As in the application letter examples above, common keywords include

“communication skills, punctuality, time management skills, diligence, and hard work.”

Always write one

Always write an application letter for every job position that interests you. This is unless the employing organization specifically asks you not to do so. However, an application letter improves your chances of obtaining the job as the employer gets to interact with you almost as though in a physical meeting.

Sell yourself

Employers search for the best employees there are, so you must sell yourself in your application letter as the best in your field. This involves emphasizing your strengths and qualifications, especially those that are beneficial to the organization.

The application letter gives the employer the first impression of you, so you must make this impression positive and flawless. Your letter must be impeccable and free of errors, and you must also stick with the rules of writing a formal business letter . Proofread your letter as many times as you can to correct any errors that may be. Write the first draft as a sample, proofread and then write the final draft of the job application letter.

Final Thoughts

A job application letter is a necessary document in applying for a job position and must be formal and professional. It is, most times, the first interface between the employer and applicant, and so it must be flawless and free of errors. It must represent the applicant as capable of the job position and the best in that career path. The job application letter must follow the patterns of a formal letter and must include all major components of a job application letter. This may be time-consuming and burdensome, but with the application letter examples, sample letters, and templates in this article, you now have a guide that you can follow as you write your job application letter.

About This Article

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Letters and Emails , Request

How to ask for salary increase (15 best sample letters).

Employment , Human Resource

Free employee emergency contact forms (word | pdf).

Letters and Emails

How to reply to an interview invitation email (samples).

How to Write an Employee Work Statement (14 Examples)

Employment , Letters and Emails

How to write a job acceptance letter (samples).

Free Employee Disciplinary Action Forms (Word | PDF)

Reschedule Interview Email (How to Write) – Examples

Cover Letters , Letters and Emails

Introduction , Letters and Emails

Writing a letter of introduction for employment (samples).

Best Sales Cover Letter Examples | How to Write

Letters and Emails , Resignation

How to write a teacher resignation letter (18 best samples).

Letters and Emails , Real Estate , Verification

Rental verification letter: how to write (with examples), thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

How to Write a Cover Letter for an Internal Position (With Examples and a Template!)

Applying for an internal position isn’t just a matter of submitting a resume and hoping for the best. It’s about strategically positioning yourself as the perfect candidate for a role within a company that already knows you.

The prospect of new challenges, career growth, and the chance to contribute in different ways can be highly motivating. But with that comes the need to navigate office politics , manage relationships, and ensure that your application stands out.

We’ll explore what makes a cover letter for an internal position different from a traditional cover letter , why it’s crucial to write a good one, and how to do it effectively. We’ll also include examples and a template to help you get started.

Think you need to look outside your current company? One of these open jobs on The Muse might just be the one »

Is a cover letter for an internal position different from a traditional cover letter?

Yes! When you're applying for a job within the same company, you're not starting from scratch. The hiring manager already knows you and has very easy access to a reference check, so your cover letter must reflect proximity. Balancing familiarity with professionalism is key.

Unlike a traditional cover letter, where you introduce yourself and explain your interest in the company, a cover letter for an internal position should focus on your achievements , your understanding of the company culture, and your vision for how you can contribute to this new role.

“The process might be less formal but is often more competitive because you’re up against colleagues,” says Kenan Acieklly, CEO of Workhy , who has nearly a decade of experience in HR and business management. “Decisions may weigh heavily on your internal reputation, past performance, and ability to articulate your future potential within the company.”

Why should I write a cover letter for an internal position?

Writing a cover letter for an internal position is crucial for several reasons. You might think that since you're already an employee, a cover letter is just a formality. However, skipping it or writing a generic one could really hurt your chances.

This cover letter should highlight why you’re the best candidate for this different role, even if your managers and colleagues already know your work ethic and contributions. You’re making the case that you're not just a good employee, but the right person for this specific job.

Writing a cover letter underscores your seriousness about the role. “It’s an opportunity to articulate your vision and demonstrate continued commitment to the company’s success,” Acikelli says. And it serves many important functions:

• It reaffirms your interest in the company: Even though you already work there, this shows that you're still committed to the company's mission and values.
• It highlights your achievements: This is your chance to remind the hiring manager of your successes within the company—things they might not remember or know about if they weren’t directly supervising you.
• It shows your initiative: Applying internally demonstrates that you’re eager to grow and take on new challenges. A well-crafted cover letter underlines your proactive approach to your career.
• It provides a tailored narrative: This letter allows you to connect your current role with the new one, explaining how your skills, experience, and knowledge of the company make you the ideal candidate.

How to apply for an internal role

Let's go over some of the most common questions about applying for an internal position:

Is it OK to apply for an internal position?

Yes, it is absolutely OK to apply for an internal position. Companies generally encourage internal mobility as it allows them to retain talent and leverage existing employees’ skills and institutional knowledge. Applying for an internal position shows that you are committed to the company and interested in furthering your career within the organization.

How to express interest in an internal position?

It's important to be both professional and enthusiastic. Start by scheduling a meeting with your current supervisor to discuss your career goals and explain why you're interested in the new role. During the conversation, emphasize your desire to continue growing within the company and explain how the new position aligns with your career aspirations. Make sure to follow any formal application procedures, such as submitting an updated resume and a strong cover letter.

How do you tell your boss you are applying for an internal position?

Schedule a private meeting with your boss to discuss your plans. Be upfront about your intentions, explaining why you’re interested in the new role and how it aligns with your long-term career goals . Emphasize that this move isn’t a reflection of dissatisfaction with your current position, but rather a desire to grow and take on new challenges within the company. It’s important to assure your boss that you remain committed to your current responsibilities and that you will help ensure a smooth transition if you’re selected for the new role.

Do I need a CV for an internal job?

Yes, you typically need a curriculum vitae (CV) or resume when applying for an internal job. While the hiring managers might already know you, a CV provides a formal document that highlights your relevant experience, skills, and accomplishments. It also helps you present your qualifications in a structured way that aligns with the job requirements. Make sure to tailor your CV to the specific role you’re applying for, emphasizing the experience and achievements that are most relevant to the new position.

How do you message a hiring manager for an internal position?

Keep the tone professional and concise. Start by introducing yourself and expressing your interest in the position. Mention that you are currently working in the company and explain why you believe you are a good fit for the role. Offer to provide more information or discuss your qualifications in detail at their convenience. Close the message by thanking them for considering your application and expressing your enthusiasm for the opportunity.

“Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that was recently posted. I have been with [Company Name] for [X years] as [Your Current Position], and I believe that my experience and skills align well with the requirements of this role. I would greatly appreciate the opportunity to discuss how I can contribute to the team in this new capacity. Thank you for considering my application. I look forward to the possibility of working together.

Best regards, [Your Name]”

How to write a cover letter for an internal position (examples included!)

Now that you already know the basics of how to apply for a role within your current company, let's focus on how to write an impressive cover letter for an internal position.

Think of it as a way to remind decision-makers why you're the right person for the job—because of your qualifications, your understanding of the company’s goals, and how you can contribute to its success in a new capacity. Your cover letter for an internal position should convey your enthusiasm for the position, reflect on what you've achieved so far, and outline how you plan to make an even bigger impact if given the opportunity.

Follow this structure to make an impressive cover letter for an internal position:

1. Start with a strong opening

Begin by expressing your excitement about the new role and your commitment to the company. Mention how long you’ve been with the company and briefly describe your current position.

“I am thrilled to apply for the [Job Title] position. Having been with [Company Name] for [X years], I have developed a deep understanding of our operations and have consistently strived to contribute to our success in meaningful ways.”

2. Highlight your accomplishments

This is where you shine a light on what you've achieved in your current role. “Start with your accomplishments in your current role, then connect those successes to the value you’ll bring to the new position,” Acikelli says.

“In my current role as [Your Current Job Title], I successfully led [Project Name], which resulted in [specific achievement, e.g., a 20% increase in sales]. This experience has given me invaluable insights that I am eager to apply in the [New Job Title] role.”

3. Showcase your knowledge of the company

Use your insider knowledge to your advantage. “Mention any cross-departmental collaborations to show your versatility and readiness for broader responsibilities,” Acikelli says. Discuss how your understanding of the company’s culture, goals, and challenges makes you a good fit for the new role.

“Having worked closely with [Department/Team], I am well-versed in the challenges we face in [specific area]. I am particularly excited about the opportunity to contribute to [specific initiative or project related to the new role], as I believe my experience and knowledge could greatly benefit our efforts.”

4. Align your skills with the new role

Clearly explain how your skills and experience align with the requirements of the new position. Be specific about what you bring to the table that will help you succeed in this role.

“My experience in [specific skill or area] has equipped me with the [specific abilities] needed to excel in the [New Job Title] role. I am confident that my background in [relevant experience] will allow me to [specific contribution].”

5. Express your commitment to growth

Demonstrate that you're eager to learn and grow within the company. Mention any relevant training or development you’ve pursued and how you plan to continue growing in the new role.

“I am committed to continuous professional development, as evidenced by my completion of [relevant training or certification]. I am eager to further develop my skills in [specific area] and contribute to [Company Name] in new and impactful ways.”

Cover letter template for internal position

Use the following cover letter template for internal position as a guide. This structure will help you effectively communicate your enthusiasm for the position while leveraging your internal experience to stand out as the ideal candidate.

[Your Name] [Your Current Job Title] [Company Name] [Email Address] [Phone Number] [Date]

[Hiring Manager’s Name] [Hiring Manager’s Job Title] [Company Name]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the [Job Title] position that recently opened up in [Department Name]. Having been with [Company Name] for [X years], I have gained a deep appreciation for our company’s mission and values, and I am excited about the opportunity to contribute to [specific department or project related to the new role] in this new capacity.

In my current role as [Your Current Job Title], I have had the privilege of [mention your key achievements]. This experience deepened my understanding of [specific area or department] and inspired me to seek new challenges within [Company Name]. I am particularly drawn to the [Job Title] position because [specific reason related to the new role].

One of the aspects of [Company Name] that I value most is our commitment to [specific company value or mission], and I am eager to contribute to [specific project or initiative related to the new role] in a more direct way. I believe that my background in [relevant experience or skill] aligns perfectly with the needs of the [Job Title] position, and I am confident in my ability to [specific contribution or goal].

I am also committed to continuous growth and development, as evidenced by [mention any relevant training or certifications]. I am excited about the opportunity to bring my skills and experience to the [Job Title] role, and I look forward to the possibility of continuing to grow with [Company Name].

Thank you for considering my application. I am enthusiastic about the opportunity to further discuss how I can contribute to the success of [Company Name] in this new role.

Sincerely, [Your Name]

Bottom line

By carefully crafting your cover letter, you can position yourself as the ideal candidate for the role. Remember, your cover letter for an internal position is your chance to highlight your achievements, showcase your understanding of the company, and demonstrate your commitment to growth. With the right approach, you can successfully transition into a new role within the same company, taking your career to the next level. Good luck!

Careers and Employability Service

• Exploring your skills and career options
• Online courses
• Work experience
• Academic careers
• Careers outside academia
• Sources of vacancies

Cover letters

• Application forms
• Assessment centres
• Careers advice
• Research staff
• Email this Page
• Log in to MyCareer

Most employers will require a cover or covering letter as part of your application. It is typically sent alongside your CV.

Your cover letter should complement and build on the content in your CV, rather than simply repeating the same content in more detail.

This page provides all the information you'll need to build a strong cover letter ready for your next application.

Book an appointment on MyCareer

Format of a cover letter

Your cover letter is an opportunity to expand on your experiences and skills beyond what you can include in a CV, as well as conveying your personal motivations and suitability for working in the role you're applying for.

Length and style

The letter is usually short, not exceeding one A4 page, although this can be two pages if applying for some academic jobs. It is typically expected that cover letters will be written in a business-style format, however some employers will specify an alternative format such as a supporting statement or similar.  Make sure you have checked all requirements before getting started.

The tone of writing

Your tone should be professional, clear and a true reflection of you. Make sure you check your grammar and spelling, and ask a colleague or careers adviser to provide you with feedback before you apply. It's important to be concise, otherwise you risk losing the employer's attention.

Which fonts to use

It's widely advised to use a clear font such as Calibri, with a font size of 11 or 12. You should use the same font for both your CV and your cover letter, to make sure your application looks professional and consistent.

Being clear

It's important to be clear about your motivations and suitability for the role, and avoid being vague or using clichés.

Your skills and abilities are unique to you, so your cover letter needs to reflect this. Consider your cover letter to be the equivalent of an 'elevator pitch' where you have a short amount of time to explain why they should hire you.

Matching your values

You should use your cover letter to demonstrate how your personal motivations and career values align with the role and the employer, and be specific about the reasons you are a good match.

If there's something in particular about the employer values or activities that you resonate with, make it clear in your application. This will demonstrate to the employer that you have taken the time to understand the role, and that you haven't just sent the same application to multiple companies.

Sending your cover letter

When you've finished your CV and cover letter, you are usually required to send your application by email. Ensure that you have saved each file as a PDF document so that the formatting won't change when the employer opens the files.

The job advert should provide an email address to submit your application to. You should address your email to that person, write a very concise email stating that you have attached your CV and cover letter for consideration for the advertised job vacancy.

If the job advert provides a job reference number, include this in the email so that the employer can easily locate your application. If this has not been provided, use the title of the role instead.

What to include in your cover letter

The purpose of a cover letter is to briefly introduce yourself and express your motivation and suitability for the role in three or four short paragraphs. It is therefore important to make sure you carefully consider the information you include in each paragraph striking the right balance between being concise and being thorough.

Consider the guidance in this section to help you decide what to write about in each paragraph.

The start of the letter

Your details.

At the start of the letter, include your personal contact details and include the date, in the same way you might start a business letter. If you have the employer's name and contact details, you should address them at the beginning of the letter.

Addressing the letter

If you have not been provided with the name of the contact information or if the application is speculative, you can use LinkedIn or the company's website to find a suitable addressee. This could be the head of the department you are applying to, or the head of human resources.

If you have the job reference number, it can be good practice to include this at the beginning of the letter so that it reaches the right person within the organisation more quickly.

The opening paragraph

Begin the letter with a polite introduction to yourself and the purpose of the letter. You should be clear about the role you are making an application for, and if appropriate, let them know where you found the role advertised, for example, on their website or a job vacancy listing website.

The suitability paragraph

This paragraph is where you should describe the reasons why you are a suitable candidate for the job.

Try not to duplicate the information you've included in your CV but expand on the key skills, experiences or activities in more detail.

It's important to make sure that you choose examples which align with the requirements of the role, to demonstrate that you have a relevant skillset, even if these examples are not from your most recent experience.

It is within this paragraph that you demonstrate to the employer the ways in which you would be an asset to their team rather than explaining what attracts you to the role.

The company or organisation paragraph

You should use this paragraph to explain what attracts you to the company or organisation that you are applying to. It's important that you take the time to research the company or organisation and understand their core values, their main competitors, their most recent projects, their position in the market, and so on.

Be specific about your reasons

You should be so specific that the application would not make sense if it was sent to a similar company, otherwise they might assume that you have been vague due to a lack of research.

If you're not sure where to find information about them, start by looking through their website, as well as exploring their social media presence and checking if they've been in the news.

Find out more about researching a company or organisation .

The concluding paragraph

In this paragraph you will need to concisely summarise the above information and emphasise your suitability to the role and the employer.

Complete the letter by thanking the employer for considering your application, and mentioning that you look forward from hearing back from them. Avoid clichés, and keep this section concise.

Cover letters for academic jobs

Much of the advice for cover letters is the same regardless of the role you're applying for, but there are a few differences if you're applying for an academic job rather than a role outside academia.

Academic cover letters are usually allowed to be longer than for those outside academia. You should always check the application requirements on the job advert in case they've set their own requirements, but it is standard to require two sides of A4 for academic jobs.

Shifting the focus

For academic job applications, it's usually more important to focus on what you have to offer the institution you're applying to, rather than what you would like to gain from working there.

You should still describe what draws you to the institution or department, but there should be a greater emphasis on your skillset and what makes you an ideal candidate.

Being specific

When applying to academic jobs, you can be more specific about your research skills than when you're applying to jobs outside academia.

If there's a particular methodology or skillset that is required for the role and you have experience with this, make sure to provide detail so that the employer can see that you are a suitable candidate.

Teaching and research

You should try to mirror the job description in terms of the ratio of teaching to research. For example, if the job description seems to be 50:50 teaching and research, you should aim to have half of your cover letter focusing on teaching and half on research.

If the role is heavily focused on research or on research, make sure that the majority of your cover letter mirrors this.

The teaching and research statements

Additionally, you will usually be required to submit teaching and research statements as part of your application to an academic job. Read through our advice on teaching and research statements  under the section: specific application advice for academic jobs.

Cover letters for jobs outside academia

Most advice on this page applies to both academic and non-academic jobs, but there are a few specific things to keep in mind if you're making an application outside of academia.

Transferable skills

When writing about your skills it's important to focus on transferable skills rather than going into too much detail about your methodology, or using jargon which is specific to your research area.

Unless your role has been advertised to require those specific research techniques, the employer will be more interested in how your skills can be translated to match their requirements.

Making sure you value your experience

It's important to remember that your postgraduate research degree is a job, and you will have gained experience throughout your research which will be highly valuable to an employer.

Make sure you don't downplay your experience and your abilities by viewing it only as a course.

The employer

For jobs outside academia, the process of researching your employer and explaining why you're interested in working for them is more important than it would be for academic jobs.

The employer will want to make sure you understand how their organisation operates within the industry they're in, and what challenges they have faced and the achievements they have made.

Find out more about researching the employer and sector thoroughly.

Covering letters for roles outside the UK with FREE access to GoinGlobal

If you are considering or are in the process of applying to a job abroad, the format of the covering letter could be different to the above advice. GoinGlobal is an international careers information resource providing advice on applying for jobs including covering letters in 42 countries.

UoN students and graduates can access GoinGlobal free of charge by logging into MyCareer

Go to GoinGlobal for advice on applying for jobs abroad

Frequently asked questions

Cover letters can be difficult to write, so it can be tempting to use AI to help out. However, your cover letter should be a true reflection of you as a professional, and the information included should be specific to you.

Additionally, many employers now use AI checkers to filter through applications. It is therefore not advised to rely on AI for your cover letter.

University of Nottingham Portland Building, Level D University Park Nottingham, NG7 2RD

telephone: +44 (0) 115 951 3680 fax: +44 (0) 115 951 3679 email: [email protected]

Legal information

• Terms and conditions
• Posting rules
• Accessibility
• Freedom of information
• Charity gateway
• Cookie policy

Connect with the University of Nottingham through social media and our blogs .

An official website of the United States government

Here's how you know

Official websites use .gov A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS A lock ( Lock A locked padlock ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Social Security Matters

Social security administration announces new efforts to simplify ssi applications.

August 27, 2024 • By Nate Osburn, Deputy Commissioner, Office of Communications

Last Updated: August 27, 2024

The initial step – known as iClaim expansion – aims to establish a fully online, simplified iClaim application that leverages user-tested, plain-language questions, prepopulated answers where possible, seamless step-by-step transitions, and more. The online application aims to reduce the time spent applying as well as the processing time for initial claim decisions.

“Over the past year, we have asked many applicants and advocates – as well as our workforce – how we could make the SSI application process easier and simpler. Now, we are taking an important first step to do just that,” said Martin O’Malley, Commissioner of Social Security.

“People in our communities who need this crucial safety net deserve the dignity of an application process that is less burdensome and more accessible than what we now have, and we’re committed to achieving that vision over the next few years.”

The rollout of the iClaim expansion will generally be available to first-time applicants between 18 and almost 65 who never married and are concurrently applying for Social Security benefits and SSI. A goal of the second phase – currently targeted for late 2025 – is to expand this to all applicants.

The Federal Register Notice that supports this effort was published today and reflects changes based on what Social Security previously received. To read it, please visit Federal Register: Agency Information Collection Activities: Proposed Request .

Subsequent SSI simplification steps will incorporate lessons learned from the iClaim expansion into in-person, phone, mobile, and paper-based processes for SSI applications. As part of that, the agency plans to develop a separate simplified child SSI application.

All of these efforts will support and streamline the way Social Security’s staff technicians and applicants work together, providing an applicant journey that reflects continuous feedback gathered from the agency’s Customer Experience team, particularly from underserved communities.

Did you find this Information helpful?

Tags: online services , SSI , supplemental security income

About the Author

Nate Osburn, Deputy Commissioner, Office of Communications

Related articles, progress with timely delivery of payments to people receiving ssi, supplemental security income (ssi) celebrates 50 years as a lifeline , expanding access to ssi: getting your application started online, social security administration expands outreach and access for supplemental security income.

August 29, 2024 5:19PM

The assets limit rule for SSI needs to be increased. It was set in 1962 when SSI was created to $2,000 and this is a hardship to those on SSI. Those on SSI who work are only allowed to earn $65 a week and that needs to be raised too. That was also set decades ago and is not practical or realistic. A person on SSI who only gets $1,200 a month (combined SSA +SSI) cannot live on that unless they are in subsidized housing and there is not enough subsidized housing for all those who need it. So serious reforms need to be done to raise the limits of what people can earn and what people can save who are on SSI.

August 29, 2024 2:36PM

I have tried multiple times to get on the ss.gov site i made an id.me account now every time I sign with the id.me account it takes me right back to the sign in page. I tried a different way to sign in to ss.gov site and I tried the id.me sign in and it told me to make a login.gov account so I did and it took me right back to the sign in page. I am frustrated with this new way to sign in and i have yet to get back on my social security page! What is going on

August 30, 2024 10:24AM

Hello, TJ. Thank you for reading our blog. If you need help with transitioning your account, you can contact Login.gov help center  for assistance with Login.gov accounts, and  ID.me support center  for assistance with ID.me accounts. Call our toll-free number at 1-800-772-1213 (TTY 1-800-325-078). Our National 800 number is available Monday through Friday, 8:00 a.m. to 7:00 p.m. Please say “Help Desk” at the voice prompt. We also encourage you to visit our  Frequently Asked Questions for Transitioning Your Social Security Username to Login.gov . We hope this helps.

August 28, 2024 4:08PM

Question: If you are going to receive insurance claim benefit from your parent passing away, does social security receive this or part of this?

I’m only receiving retirement benefits from ssa

August 29, 2024 2:39PM

Susie, your Social Security benefits won’t be affected by the life insurance payout from your parents passing. Social Security doesn’t take any of the life insurance money. That money is paid directly to you as the beneficiary.

Life insurance payouts aren’t considered income as far as Social Security is concerned. And since you only get retirement benefits from Social Security, getting life insurance money won’t change that at all. The life insurance money also isn’t taxable income or counted as earnings that could impact your Social Security.

You can go ahead and claim the life insurance without it messing with your regular Social Security checks. Everything will keep coming in as usual for your retirement benefits. The life insurance payout won’t cause any deductions or changes to what Social Security sends you each month.

Leave a Comment

Please review our Comment Policy before leaving a comment. For your safety, please do not post Personally Identifiable Information (such as your Social Security Number, address, phone number, email address, bank account number, or birthdate) on our blog.

Cancel reply

Your email address will not be published. Required fields are marked *

Enter Your Name *

Enter Your Email Address to Comment *

For security reasons, we do not recommend using the “Keep me logged in” option on public devices.

This posting is locked only for district employees, in order to apply, you need to provide a password and click "Submit".

Are you sure?

For security reasons, we do not recommend using the “Keep me logged in” option on public devices. Click Continue to move forward with stay logged in.

Reset your password

Is this your email @ ?

Enter email address to retrieve your username and/or reset your password.

Verify Your Email Address

Email verification link sent.

An Email Verification link was sent to the email address . The verification link will expire in 48 hours. Please click on the link in the email you received to continue and complete the verification process.

If you do not see the email in your inbox after approximately 10-15 minutes, check your SPAM/Junk email folder(s) , thank you.

Assistant Principal - Elementary School at Lake Elsinore Unified School District

Application Deadline

9/13/2024 4:00 PM Pacific

Date Posted

Number of openings, add'l salary info, length of work year, employment type, job summary.

Under the direction of the Principal, this position serves as a support administrator to the educational leader and is responsible to assist with the leadership, administration, and management of all school site matters such as: selecting certificated and classified employees; formulating and evaluating operations, policies and procedures; supervising and evaluating all assigned staff; establishing and monitoring the implementation of goals, objectives and priorities; developing, monitoring and evaluating school site budgets and expenditures; developing and implementing staff development; and providing recommendations to the school site principal.

Requirements / Qualifications

DOCUMENTS REQUIRED: The following documents must be attached to your Edjoin application prior to the position closing date/time: • Letter of Interest/Introduction • Resume • Three (3) current professional letters of recommendation dated within last 12 months • Copies of appropriate licenses/credentials - (valid CA Administrative Services credential and appropriate prerequisite teaching credential) • Copies of all transcripts - (showing degree(s) conferral) • Certificated Management Application - (Found under "Links Related to This Job" or go to www.leusd.k12.ca.us under the Personnel Department) EXPERIENCE/EDUCATION/LICENSES: 1. Experience Required: A combination of successful district and/or site teaching experiences (three (3) years required) 2. Education Required: Bachelor’s degree in related field (required); Master’s degree in related field (required); Doctoral degree in related field (desirable) 3. Licenses, Certifications, Testing Required: Valid Administrative Services Credential (required) and pre-requisite credential; Eligible to apply for or holds a valid CA Administrative Services credential and appropriate prerequisite teaching/certificated credential(s); Valid CA Driver’s License and evidence of insurability; Criminal Justice Fingerprint Clearance, and negative pre-employment drug screen test/negative TB results (upon hire). NOTE: PLEASE ATTACH THE DETAILED CTC DOCUMENT TO SHOW CREDENTIAL(S) INFORMATION.

ALL APPLICATION MATERIALS MUST BE SUBMITTED THROUGH EDJOIN. No facsimile, electronic, or paper application materials will be accepted.

Comments and Other Information

Links related to this job.

• Certificated Management Application
• View Other Job Desc. / Ess. Elem.

CalSTRS Links

• CalSTRS Info for New Educators

Lake Elsinore Unified School District

Session Expiring Warning

For your safety and protection, your session is about to expire. If you wish to continue your session, please click OK .

Cookies on GOV.UK

We use some essential cookies to make this website work.

We’d like to set additional cookies to understand how you use GOV.UK, remember your settings and improve government services.

We also use cookies set by other sites to help us deliver content from their services.

You have accepted additional cookies. You can change your cookie settings at any time.

You have rejected additional cookies. You can change your cookie settings at any time.

Universal Credit if you're State Pension age and get a Migration Notice letter

You need to move to Universal Credit if you get a Migration Notice letter and you’re State Pension age, as tax credits are ending soon.

Applies to England, Scotland and Wales

Only read this guidance if you’re state pension age and get a migration notice letter.

You should read the following guidance if you’re:  

• a couple where one of you is State Pension age and one of you is under State Pension age:  Universal Credit if you’re a ‘mixed age couple’ and get a Migration Notice letter
• not State Pension age:  Move to Universal Credit if you get a Migration Notice letter

If you have not received a Migration Notice letter visit the  Universal Credit  guidance.

Universal Credit is for State Pension age people who are working

You can claim Universal Credit if you’re working and receiving tax credits. 

If you’re State Pension age and get a Migration Notice letter, you can claim Universal Credit even if:

• you’re still working
• you’ve renewed your tax credits
• you have money, savings and investments of more than £16,000
• you’re receiving a pension

To continue getting financial support, you must claim Universal Credit by the deadline date in your letter.

You can continue working with no ‘work-related conditions’ for 12  assessment periods  (about 12 months). This means you will not have to:

• increase your hours
• find additional work
• attend work-related meetings at your local job centre

Benefits that are ending

The following benefits are ending and are being replaced by Universal Credit:

• Working Tax Credit
• Child Tax Credit

Your Housing Benefit will be ending

If you receive Housing Benefit, it will be ending. However, if you’re eligible, housing support will be added to your entitlement when you claim Universal Credit. 

Your benefits will end even if you decide not to claim Universal Credit.

Reclaiming Housing Benefit

You can reclaim Housing Benefit if you do not claim Universal Credit, or you claim before your deadline date but are not entitled to Universal Credit. 

You can get advice from your local council about backdating your Housing Benefit claim. Your claim can only be backdated for up to 3 months. 

Find out more about  Housing Benefit eligibility .

When you need to apply

To continue receiving financial support you must claim Universal Credit by the deadline date in your letter. 

If you cannot claim Universal Credit by the deadline date, you should contact the  Universal Credit Migration Notice helpline  as soon as possible.

You may be able to get more time to make a claim if you have a good reason. You must request this before your deadline date.

Transitional protection

As your benefits are ending and you need to move to Universal Credit some of the normal eligibility rules for claiming are different. This is known as  ‘transitional protection’ .

To get transitional protection you must claim Universal Credit by your deadline date.

You will not get transitional protection if you claim before you get a Migration Notice letter.

Transitional protection top up payments

If the amount you’re entitled to on your existing benefits is more than you’ll get on Universal Credit, a top up is available. 

You can only get this additional amount if you have received a Migration Notice and claim by your deadline date.

If you have debt from your existing benefits, this will be recovered when you move to Universal Credit and deducted from your Universal Credit amount. See  what you’ll get  for more on deductions.

You do not need to apply for transitional protection. It will be paid to you automatically if you get a Migration Notice and make a Universal Credit claim by your deadline date.

Money, savings and investments

You can claim Universal Credit even if you have money, savings and investments over £16,000 for 12 assessment periods. 

After this, you will not be eligible for Universal Credit if you still have more than £16,000 in money, savings and investments.  

If you apply after the deadline date and have money, savings and investments of more than £16,000 you will not be able to claim Universal Credit.

Change of circumstances

If you have a change in circumstances, such as stopping work before you claim Universal Credit, you may not be eligible for transitional protection.

If you have a temporary increase in earnings, this could end your Universal Credit entitlement. If your earnings reduce again within the next 3 months, and no other circumstance change, you can reclaim Universal Credit again.

Claiming Pension Credit instead of Universal Credit

If you choose to apply for Pension Credit instead of Universal Credit, you will not get transitional protection and may receive less financial support.

If you then decide to withdraw your Pension Credit claim and apply for Universal Credit by your deadline date, you’ll still be eligible for transitional protection.

Once a claim to Pension Credit is accepted, the option to apply for Universal Credit is closed.

Find out more about  Pension Credit . You can also use the  Pension Credit calculator  to work out how much you might get.

What you’ll get

On Universal Credit, most people will be entitled to the same amount they received from their previous benefits, or more. If your circumstances change before you make your claim, this may affect the amount you get.

Your Universal Credit payment is made up of a standard allowance and any extra amounts that apply to you, for example if you:

• have children
• have a disability or health condition which prevents you from working
• need help paying your rent

Find out more about  what you’ll get .

Benefits calculators

You can use an independent, free and anonymous benefits calculator to estimate how much you could get on Universal Credit.

Benefit calculators give estimates so may not be accurate.

The  entitledto  and the  Policy in Practice Better Off  calculators: 

• calculate transitional protection (top up payments) available
• take into account if you’re State Pension age
• can be used if you receive tax credits and have money, savings and investments of £16,000 or more

Calculations do not include any deductions that may be taken from your Universal Credit amount. 

DWP  is not responsible for information given by the calculators.

Removal of the benefit cap

The  benefit cap  is normally applied to Universal Credit and other benefits. This a limit on the total amount of benefit you can get. However, the benefit cap will not apply if: 

• you’re State Pension age
• you receive a Migration Notice

How Universal Credit is worked out

Your Universal Credit award is calculated based on your circumstances each month. These are called your ‘ assessment periods ’. This is different to tax credits which are calculated yearly.

How much Universal Credit you get will depend on your  earnings . This includes income from: 

• full time work
• part time work
• employed or  self-employed  work

Changes in your circumstances can affect how much you’re paid for the whole assessment period – not just from the date you report them.

Find out  how your wages affect your payments .

Money can be taken from your Universal Credit payments to pay for things like:

• court fines
• rent arrears
• overpayments or arrears from tax credits, Council Tax, Housing Benefit, Employment and Support Allowance ( ESA ) and Jobseeker’s Allowance ( JSA )
• utility debts, like electricity, gas, water

Money cannot be deducted from things like your child allowance, childcare, and housing costs.

Find out more about  money taken off your Universal Credit payment .

If you’re claiming a pension 

You can still claim Universal Credit if you’re receiving your pension. However, the amount of pension you receive will be deducted from your Universal Credit amount and treated as income.

If you have delayed (‘deferred’) your State Pension 

If you delayed taking your pension before you received your Migration Notice, we will not treat your deferred pension as income for 12 assessment periods. 

If you then decide to take your pension within this period, it is treated as income. 

After 12 assessment periods, the amount of pension you’re entitled to is counted as income, even if you’ve decided not to take it. This is known as ‘notional’ income. This can affect how much Universal Credit you get.

Once you move to Universal Credit, you will not be able to continue building up any: 

• extra State Pension
• State Pension lump sum (if you reached State Pension age before 6 April 2016)

What you’ll get if you live with your partner

How much you can get will depend on your partner’s income and savings, as well as your own.

How to claim Universal Credit

You can apply for Universal Credit online.

You need to create an account to make a claim. You must complete your claim within 28 days of creating your account or you’ll have to start again.

When you or your partner make a claim to Universal Credit your existing benefits that are being replaced by Universal Credit will stop. You cannot go back to those benefits, because they are ending.

If you cannot apply online, you can claim by phone. Call the  Universal Credit Migration Notice helpline .

How to claim if you live with a partner

You’ll both need to claim Universal Credit if you live with your partner in the same household and are:

• married to each other
• civil partners of each other
• living together as if you are married

You must make a joint claim for your household, even if your partner is not eligible for Universal Credit. You cannot claim by yourself.

To begin, both of you need to create your own Universal Credit online accounts. The first person to create their account will receive a partner code, which will be displayed on screen.

Your partner will then need to use this code when they create their Universal Credit online account. This ensures the accounts are joined together and you are correctly claiming as a couple.

Once you’ve created your account you can make a claim for Universal Credit.

What you’ll need to apply

To apply online you’ll need:

• your bank, building society or credit union account details
• an email address
• access to a phone

To prove your identity, you’ll need some documents such as your:

• driving licence
• debit or credit card
• payslip or P60

To complete your claim you’ll need to provide information about:

• your housing, for example how much rent you pay
• your earnings, for example payslips
• any disability or health condition that affects your work
• how much you pay for childcare if you want help with childcare costs
• your savings and any investments, like shares or a property that you rent out

You might need an appointment with the Universal Credit team if:

• they need more information
• you cannot verify your identity online

You’ll be told if this appointment will be in a jobcentre or on the phone.

Apply for Universal Credit online

Steps to getting universal credit.

Set up an Online Universal Credit account.

Complete and submit online claim.

Prove your identity.

Provide documents and evidence to support your claim.

Agree the activities in  your claimant commitment .

When you prove your identity we’ll know you’ve received a Migration Notice letter and your information will be linked up automatically.

If you need help to make your claim you can get free support from the Citizens Advice Help to Claim service:

• Get Help to Claim if you live in England or Wales
• Get Help to Claim if you live in Scotland

How you’re paid

Universal Credit is paid once a month, usually into your bank, building society or credit union account.

If you’re not able to open a bank, building society or credit union account, call the  Universal Credit Migration Notice helpline  for advice about how to arrange a different way of getting paid.

Your payment can include an amount for housing costs, which you’ll usually need to pay to your landlord. If your landlord was being paid your housing costs directly, you’ll need to discuss the change of payment arrangements with them.

Final payments for existing benefits

The date of your final payments from your existing benefits depends on whichever is first:

• the deadline date on your letter
• when you make a claim to Universal Credit

If any further payments are due, they will be made shortly after your entitlement ends.

Moving from tax credits

If you claim tax credits, your entitlement will end as soon as you make a claim to Universal Credit.

If you do not make a claim by the deadline, your tax credit entitlement will end on the day before the deadline.

Moving from Housing Benefit 

If you’ve applied for Universal Credit, you’ll keep getting your current benefit paid for 2 more weeks. You must still be eligible for your current benefit. You will not need to pay back these extra payments and they will not affect the Universal Credit you might get.

If you do not make a claim to Universal Credit by the deadline, your last day of entitlement to your existing benefits will be 2 weeks after the deadline.

If you receive both tax credits and Housing Benefit, your tax credits will end as soon as you make a claim, or the day before your deadline date (whichever is first). Your Housing Benefit will continue for 2 weeks.

Help while waiting for your first payment

Your claim starts on the day you submit it in your account, however it usually takes around 5 weeks to get your first payment.

If you need help with your living costs while you wait for your first payment, you can apply for an advance within  your Universal Credit online account .

You’ll need to pay back your advance in instalments from your future Universal Credit payments.

Find out more about  how you’re paid  including payment dates, if you live with a partner, and alternative payment arrangements.

Your responsibilities

When you have made your claim to Universal Credit you’ll need to manage your own finances and maintain your claim online. This includes:

• updating your account
• managing your own rent and other housing costs, unless you have another payment arrangement in place
• reporting changes in circumstances
• if you’re self-employed, you will need to report your earnings every month

To get Universal Credit payments, you’ll need to accept an agreement called a ‘claimant commitment’. What you’ll need to commit to will depend on your age and circumstances. Find out more about  claimant commitments .

If you’re employed or self-employed you will not be expected to look for work during your first 12 assessment periods.

Changes in circumstances you must tell us about

You need to report changes to your circumstances so you keep getting the right amount each month.

Changes can include:  

• changing your bank details
• changes to work and money, such as earnings, pension income, jobs, rent and savings
• change to your health
• household changes, including children, care, partner and immigration status

Find out more about changes in circumstances you must tell us about .

You could be taken to court or have to pay a penalty if you deliberately give wrong information or do not report a change in your circumstances.

Work-related conditions and assessments

When you move to Universal Credit, for 12 assessment periods you can work and have no conditions or requirements.  

However, if you’re self-employed and move to Universal Credit you’ll need to declare your earnings every month.

After 12 assessment periods

If you decide to remain on Universal Credit after 12 assessment periods and continue working, a minimum earnings threshold (MET) will apply to your earnings. 

From this point, we’ll look at your earnings for the last 3 months to see if they dropped below the MET. At any point during your claim, if your earnings drop below the MET for 3 months in a row your Universal Credit claim will be closed. 

Work Capability Assessments

If you’re State Pension age and have a health condition or disability, you will not need a Work Capability Assessment when you move to Universal Credit.

Universal Credit Migration Notice helpline  

Monday to Friday, 8am to 6pm  

Phone: 0800 169 0328   

Video relay service  for British Sign Language (BSL) users. Watch the video to find out how to use the Video relay service on mobile or tablet

0800 phone numbers are free to call from mobiles and landlines.

If you cannot speak or hear on the phone

You can use our  Relay UK  service to make a free, text-supported call to the Universal Credit Migration Noticed Helpline. Dial 18001 followed by 0800 169 0328. 

Other financial help and support 

If you get Universal Credit, you could be eligible for other benefits or financial support. You should  check what you can get . 

You might be able to get  different support in Scotland .

If you’re in financial difficulties, you can get help and advice from the government, local councils, and other organisations, such as  advicelocal.uk .

Updates to this page

Sign up for emails or print this page, is this page useful.

• Yes this page is useful
• No this page is not useful

Help us improve GOV.UK

Don’t include personal or financial information like your National Insurance number or credit card details.

To help us improve GOV.UK, we’d like to know more about your visit today. Please fill in this survey (opens in a new tab) .

Assistant Professor: Macroeconomics Apply now to Assistant Professor: Macroeconomics

• ECONOMICS / LETTERS AND SCIENCE: SOCIAL SCIENCES / UC Davis

Position overview

Application window.

Open date: August 27, 2024

Next review date: Monday, Dec 2, 2024 at 11:59pm (Pacific Time) Apply by this date to ensure full consideration by the committee.

Final date: Monday, Jun 30, 2025 at 11:59pm (Pacific Time) Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

Tenure-track position in Macroeconomics. Appointment will be at the Assistant Professor level. Ph.D. and evidence of outstanding research and teaching required. This is a full-time (100% FTE) position with a proposed starting date of July 1, 2025.

The University of California is committed to creating and maintaining a community dedicated to the advancement, application, and transmission of knowledge and creative endeavors through academic excellence, where all individuals who participate in University programs and activities can work and learn together in a safe and secure environment, free of violence, harassment, discrimination, exploitation, or intimidation. With this commitment, UC Davis conducts a reference check on all first choice candidates for Academic Senate Assistant Professor or Lecturer with Potential for Security of Employment, Steps 4, 5, or 6, or Acting Professor of Law positions or Academic Senate positions eligible for tenure or security of employment. The reference check involves contacting the administration of the applicant’s previous institution(s) to ask whether there have been substantiated findings of misconduct that would violate the University’s Faculty Code of Conduct. To implement this process, UC Davis requires all applicants for any open search for assistant professor to complete, sign, and upload the form entitled “Authorization to Release Information” into RECRUIT as part of their application. If an applicant does not include the signed authorization with the application materials, the application will be considered incomplete, and as with any incomplete application, will not receive further consideration. Although all applicants for faculty recruitments must complete the entire application, only finalists considered for Academic Senate Assistant Professor or Lecturer with Potential for Security of Employment, Steps 4, 5, or 6, or Acting Professor of Law positions or Academic Senate positions eligible for tenure or security of employment will be subject to reference checks.

Qualifications

A Ph.D. in Economics

Teaching experience is required for this position and the applicant should have a demonstrable interest in teaching. The department will evaluate the quality of the applicant’s research, based on the criteria established in the above position description, and the likelihood of scholarship that contributes to developments in the field.

Application Requirements

Curriculum Vitae - Your most recently updated C.V.

Job Market/Research Paper

Statement of Contributions to Diversity, Equity, and Inclusion - Contributions to diversity, equity, and inclusion documented in the application file will be used to evaluate applicants. Visit https://academicaffairs.ucdavis.edu/faculty-equity-and-inclusion for guidelines about writing a statement and why one is requested.

Authorization to Release Information - A reference check will be completed only if you are selected as the first choice candidate. Download, complete, sign, and upload the form: https://aadocs.ucdavis.edu/your-resources/forms-and-checklists/forms/ARF.pdf

Cover Letter (Optional)

Statement of Research (Optional)

Statement of Teaching (Optional)

• 3-5 letters of reference required

Help contact: [email protected]

About UC Davis

UC Davis is a smoke and tobacco-free campus ( http://breathefree.ucdavis.edu/ ).

We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: http://policy.ucop.edu/doc/1001004/Anti-Discrimination

Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986. Certain UC Davis positions funded by federal contracts or sub-contracts require the selected candidate to pass an E-Verify check. More information is available at: http://www.uscis.gov/e-verify

The University of California, Davis (UC Davis) is committed to inclusive excellence by advancing equity, diversity and inclusion in all that we do. UC Davis celebrates the multi-cultural diversity of its community by creating a welcoming and inclusive environment demonstrated through a variety of resources and programs available to academics, staff, and students. Diversity, equity, inclusion, and belonging are core values of UC Davis that are embedded within our Principles of Community and are tied with how to best serve our student population. Our excellence in research, teaching, and service can best be fully realized by members of our academic community who share our commitment to these values, which are included in our Diversity and Inclusion Strategic Vision , our strategic plan: “To Boldly Go,” our Principles of Community, the Office of Academic Affairs’ Mission Statement , and the UC Board of Regents Policy 4400: Policy on University of California Diversity Statement . UC Davis is making important progress towards our goal of achieving federal designation as a Hispanic-Serving Institution and an Asian American, Native American, and Pacific Islander-Serving Institution . The Office of Diversity, Equity, and Inclusion offers a plethora of resources on their website, and the Office of Health Equity, Diversity, and Inclusion (HEDI) has outlined similar goals in their "Anti-Racism and DEI Action Plan.” There are a plethora of links available on the About Us webpage where you can learn more about our Administration, Diversity and Inclusion, Rankings, Locations, Native American Land Acknowledgement, Sustainability, Visiting UC Davis, UC Davis Health, and Campus Safety.

The university is consistently ranked among the top institutions in the world for campus sustainability practices by the UI Green Metric World University Rankings . UC Davis is focused on achieving net-zero greenhouse gas emissions and repeatedly shown its commitment to preserving a healthy and sustainable environment for generations to come .

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Job location