how to save powerpoint presentation as pdf with notes

How to Save Powerpoint as PDF with Notes: A Step-by-Step Guide

Saving your PowerPoint presentation as a PDF with notes included is relatively straightforward. Just go to “File,” click “Save As,” choose “PDF” from the file format options, and select “Options.” From there, you can choose to include your speaker notes alongside your slides in the PDF document.

After completing this action, you’ll have a PDF document that includes both your PowerPoint slides and any speaker notes you’ve added. This is particularly useful for sharing presentations with others who may need more context or for keeping a record of your presentation with your comments and reminders intact.

Introduction

Have you ever needed to share your PowerPoint presentation but wanted to make sure your audience could see your notes too? Maybe you’re a teacher providing a lecture’s slides to your students, or perhaps you’re a business professional sending a pitch to a client with additional commentary. Whatever the case may be, turning your PowerPoint into a PDF with notes is a handy trick that can enhance communication and preserve the integrity of your presentation.

Saving a PowerPoint as a PDF with notes is crucial because it allows you to share not just the visual aspect of your presentation but also the context and insights that your notes provide. It’s like giving your audience a peek behind the curtain, showing them the thought processes and additional information that support each slide. This capability is particularly relevant for educators, business professionals, and anyone who needs to provide thorough explanations or detailed content alongside their presentations. It’s about making your information accessible and understandable, which, let’s face it, is the whole point of a good presentation, isn’t it?

Step by Step Tutorial: How to Save PowerPoint as PDF with Notes

Before we dive into the steps, it’s good to know that by following these instructions, you’ll create a PDF version of your PowerPoint presentation with your notes visible. This allows for easy sharing and printing, ensuring that your audience can follow along with the same insights and annotations you see during your presentation.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that you want to save as a PDF.

Opening your presentation is the first step. Make sure you’ve completed your slides and notes to your satisfaction before proceeding.

Step 2: Click on “File”

Go to the top left corner of your screen and click on the “File” tab to open the file menu.

Clicking on “File” will bring up a list of options related to saving, opening, and managing your PowerPoint files.

Step 3: Choose “Save As”

In the file menu, select “Save As” to open the save dialog box.

Choosing “Save As” rather than just “Save” allows you to create a new file in a different format without altering your original PowerPoint file.

Step 4: Select “PDF” as the file format

In the save dialog box, click on the drop-down menu for file format and choose “PDF.”

Selecting “PDF” as your file format will ensure that your presentation is saved in a format that is easily accessible and widely used.

Step 5: Click on “Options”

Once you’ve selected “PDF,” click on “Options” to customize your save settings.

Clicking on “Options” will allow you to make sure that your notes are included in the PDF version of your presentation.

Step 6: Select “Notes Pages”

In the options dialog box, choose “Notes Pages” under “Publish what.”

Selecting “Notes Pages” will include your notes beneath each slide in the PDF document, so your audience can see them.

Step 7: Save your PDF

After selecting “Notes Pages,” click “OK” and then “Save” to save your PowerPoint presentation as a PDF with notes.

After clicking “Save,” choose a location for your PDF file and give it a name. Then, your presentation—complete with notes—will be saved as a PDF.

Benefit	Explanation
Easy Sharing	Saving your PowerPoint as a PDF with notes makes it easy to share your presentation with others. You can send it via email, upload it to a shared drive, or provide a download link. The PDF format is universally compatible, so you won’t have to worry about compatibility issues.
Preserves Layout and Design	A PDF ensures that your presentation’s layout and design are preserved, regardless of the device or software the viewer uses. This means that your meticulous formatting won’t go to waste.
Enhanced Security	PDFs can be password protected, adding an extra layer of security to your presentation. This can be particularly important if you’re sharing sensitive information.

Drawback	Explanation
Reduced Interactivity	Unlike a PowerPoint presentation, a PDF is not interactive. You lose the ability to include animations, transitions, and embedded media.
Larger File Size	Depending on the length of your notes and the number of slides, the PDF file may be larger than the original PowerPoint file, which could make it harder to share through certain platforms.
Static Format	Once your presentation is in PDF form, it is static. You can’t easily make last-minute changes or annotations as you would in PowerPoint.

Additional Information

When saving your PowerPoint as a PDF with notes, there are a few additional things to keep in mind. The notes will appear as text boxes beneath each slide in the PDF, so make sure your notes are concise and relevant. Also, consider the readability of your notes—use a straightforward font and a size that’s easy to read even when printed.

Another tip is to review your notes for any confidential information before saving and sharing the PDF. Since these notes were likely meant for your eyes only, it’s easy to forget that they might contain sensitive data.

Lastly, think about how this PDF will be used. If it’s for a presentation, make sure the slides and notes are clear and informative. If it’s for personal study or reference, you might want the notes to be more detailed. Either way, saving your PowerPoint as a PDF with notes is a versatile tool that can make your information more accessible and comprehensive.

Open your PowerPoint presentation.
Click on “File.”
Choose “Save As.”
Select “PDF” as the file format.
Click on “Options.”
Select “Notes Pages.”
Save your PDF.

Frequently Asked Questions

Can i save only specific slides as a pdf with notes.

Yes, you can choose to save specific slides by selecting the “Custom Range” option in the “Publish what” section of the options dialog box.

Will my hyperlinks still work in the PDF?

Most hyperlinks should be preserved in the PDF, but it’s always a good idea to test them after saving to make sure.

Can I edit my notes after saving the PowerPoint as a PDF?

Once saved as a PDF, you cannot edit the notes within the PDF file. You would need to go back to the original PowerPoint file, make your edits, and then save it as a PDF again.

How can I ensure my notes are readable in the PDF?

Use a clear and simple font, and make sure the font size is large enough to be easily read when printed or viewed on a screen.

Can I include my notes without showing the slide images?

To include only your notes without the slide images, you would need to copy and paste your notes into a separate document and save that as a PDF.

Saving your PowerPoint as a PDF with notes is more than just a neat trick—it’s a way to enhance the effectiveness of your communication. Whether you’re sharing detailed explanations, providing context, or adding commentary, this method ensures that your audience receives a complete package of information.

Remember, the key to a successful presentation is not just what’s on the slides, but also what’s between the lines. So, go ahead and give your presentations the depth they deserve by saving them as PDFs with notes. And remember, a well-informed audience is an engaged audience.

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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If you want to share your presentation with someone that doesn’t have Microsoft PowerPoint, you can save and share the file as a PDF. You can also adjust the way the slides appear on the PDF. Here's how.

When you save a PowerPoint presentation as a PDF file, the layout, format, fonts, and images of the presentation will remain the same. This lets users without access to PowerPoint view the presentation (though they are unable to edit it).

First, open the PowerPoint presentation to be saved as a PDF. Select the “File” tab and then click the “Export” option in the left-hand pane.

You’ll then be at the “Create PDF/XPS Document” tab. Here, select “Create PDF/XPS.”

Related: What Is an XPS File and Why Does Windows Want Me to Print to One?

Window’s File Explorer will appear. Select the location in which you would like to save your new file. You can see that the “Save as type” is now PDF. You can also rename the file as you like.

You may also notice the “Optimize for” options at the bottom-right of the window:

Standard: This is a high-quality version of the document, ideal for when you only plan to publish it online or print it out.
Minimum Size: This is a lower-quality version of the document. It’s also suitable for publishing online, but ideal for when you need to send the document as an email attachment, as it reduces the size of the file .

You can also set specific options to adjust how the file appears. To do this, click the “Options” button underneath.

The “Options” window will appear, and you have several options to choose from. Here’s a brief overview of what’s available:

Range: Export all slides, the current slide, or a selection of slides from your presentation.
Publish Options: You can choose to export only comments, handouts, or outline view here by selecting the “Publish What” option. You’re also able to dictate how many slides appear on each page, flip the slides horizontally or vertically, or give the slides a frame.
Include Non-printing Information: Include document properties or structure tags.
PDF Options: Make the document PDF/_A compliant.

Once you’ve adjusted the options, click “OK.”

Finally, back at Windows File Explorer, click “Publish.”

Your PDF is now ready to share.

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Full Guide: How to Save PowerPoint as PDF with Notes

Microsoft PowerPoint is helpful presentation software that is mainly used to create, edit, view, or share slideshow presentations. However, when you share your PowerPoint presentation with others, PowerPoint may cause formatting errors due to compatibility. To avoid these errors, you’d better save or convert PowerPoint as a PDF before sharing.

PDF, short for Portable Document Format, is high-compatibility and can preserve the original formatting of a file on different devices. Many tools support converting PowerPoint to PDF easily but some of them won’t keep the notes you add. So, if you have some notes in the PowerPoint slides, how to save PowerPoint as PDF with notes?

Below, we summarize how to save a PowerPoint as a PDF with notes by using Microsoft PowerPoint or other online tools. You can check them and apply a suitable one according to your preference.

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Way 1: Save PowerPoint as PDF with Notes Using Microsoft PowerPoint

PowerPoint itself provides two options to help you easily save your presentation as a PDF without losing notes. Keep reading to get details about how to save PowerPoint with notes as PDF with Microsoft PowerPoint.

#1. Via the Save As Option

In this part, you can learn how to save PowerPoint as PDF with notes through the Save As option.

Step 1 : Open PowerPoint and upload the presentation you want to save as PDF.

Step 2 : Click the File option from the top toolbar and then select Save As from the context menu.

Step 3 : Choose a location to save the document.

Step 4 : In the pop-up Save As window, select PDF from the Save as type drop-down menu.

Step 5 : After that, click the Options button to continue.

Step 6 : In the Publish what section, choose Notes pages . Then check the Include comments option. If necessary, you can modify other settings.

Step 7 : Once done, click OK to save the changes and then click Save to save PowerPoint as PDF with notes.

#2. Via the Export Option

Using the Export option in Microsoft PowerPoint is also a great way how to save a PowerPoint as a PDF with notes. Here’s how to do this.

Step 1 : Open the target presentation in Microsoft PowerPoint.

Step 2 : Go to File > Export > Create PDF/XPS Document . Then click Create PDF/XPS from the rightmost side.

Step 3 : In the Publish as PDF or XPS window, choose PDF in the Save as type field and click Options.

Step 4 : In the prompted window, select Publish Notes pages , check Include comments , and customize other publish settings.

Step 5 : After you set everything properly, click OK > Publish to save the presentation as PDF with notes.

Way 2: Save PowerPoint as PDF with Notes Using Google Slides

Google Slides is a free, web-based presentation program that enables you to save PowerPoint as PDF with speaker notes. If you don’t know how to save PowerPoint as PDF with notes online via this tool, you can refer to the following steps.

Step 1 : Open the target PowerPoint presentation in Google Slides.

Open Google Slides in your browser.
Click the Folder icon and then go to the Upload tab.
Click Browser and select the file you want to save as PDF. Also, you can drop and drag the file here directly.

Step 2 : Click the File option and then select Print preview .

Step 3 : In the next window, select 1 slide with notes . Then click Download as PDF to save this presentation as PDF with notes.

Bottom Line

How to save PowerPoint as PDF with notes? This post shows 2 ways how to save PowerPoint with notes as PDF. Hope you can get what you want to know from the above content.

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How to Export Your PowerPoint Presentation as a PDF File

After you’re done creating a presentation, you might want to open it in other computers, but perhaps your presentation is not compatible with the software included in them. For this reason, having a PDF version is useful. In this tutorial, you’ll learn how to export your presentation as a PDF file in a few steps.

Exporting without Speaker Notes, One Slide per Page

Exporting with speaker notes or with multiple slides per page.

Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save.

If you have Adobe Acrobat PDF, there are two more options available for you:

Click File → Save as Adobe PDF.
On the Home tab, click Create and Share Adobe PDF.
Click File → Save As. Choose the PDF option from the drop-down menu.
Now you can optimize the size of the document for online publication, and add data such as tags, the author or a short title. Depending on your PowerPoint version, you may need to click More Options… to access these settings.
To choose what will appear in the PDF document, click Options…

Now you can choose the slides range, the publish options, the non-printing information and other settings. To change the number of slides per page or the orientation, choose Notes pages from the Publish what drop-down menu.

If you’re using a Mac and you can’t find these options, follow these steps:

Click File → Print… or press Cmd + P.
Now you can choose the slides range, the format and the orientation, the number of pages, whether you want to print it in color or in black & white, and whether to include a frame, headers, footers and speaker notes. If you decide to include speaker notes, you’ll only be able to choose one slide per page.
To save, click the PDF button in the lower-right corner and select Save as PDF.

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Home Blog PowerPoint Tutorials How to Save a PowerPoint Presentation as a PDF

How to Save a PowerPoint Presentation as a PDF

Saving a PowerPoint file as a PDF document can make sharing easier since it removes heavy elements such as transitions, animations, and embedded videos to make the document lightweight and print-friendly. If you have been wondering how to save a PowerPoint as a PDF, there are multiple ways to convert PowerPoint to PDF using your Windows or Mac computer, Android or iOS devices, and an Internet-connected browser with PowerPoint for the web. Saving your presentations to PDF can help in a variety of business situations, for example to generate PDF handouts, or presentation-ready PDF reports. In this article, we explore some of these ways.

How to Save PowerPoint as PDF on Mac and Windows

The desktop version of the PowerPoint app for Windows or Mac computers has various similar options for saving a PowerPoint to PDF. If you want to convert PowerPoint to PDF in Windows, follow the steps below:

Save File as PDF to a Specified Location

The easiest method to convert your PowerPoint presentation a PDF on Windows or Mac is via File > Save As .

This will provide you with a list of destinations in your computer and the cloud to save your file. This includes your computer, OneDrive account, or a location you can specify, such as your Box account or at Egnyte.

Add a place to save your PowerPoint presentation to PDF

Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save .

Print PowerPoint to PDF

Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File > Print and select Microsoft Print to PDF instead of a printer from the Printer drop-down menu.

Selecting Microsoft Print to PDF in PowerPoint to save slides as PDF

Once you have selected Microsoft Print to PDF instead of a printer device, click Print to generate your PDF file and save it to your specified location on your computer.

ready to print a PowerPoint presentation to PDF

Export PowerPoint as PDF and with Accessibility Features

You can export a PowerPoint file as a PDF with accessibility features via File > Export > Create PDF/XPS . There is also an option to Investigate Accessibility which can be used to check if the document is user-friendly for persons with disabilities.

Save PowerPoint File as PDF as Email Attachment

To instantly share your PowerPoint presentation via email as a PDF attachment, go to File > Share and select PDF .

Save a PowerPoint presentation as PDF for e-mail attachment

How to Save PowerPoint as PDF on PowerPoint for the Web

PowerPoint for the web enables users to use an Internet browser to view, create, and edit PowerPoint files online. To save your PowerPoint slide deck as a PDF file, you can download or print your file as a PDF.

Download the PowerPoint File as a PDF

By going to File > Save As and selecting Download as PDF , you can download a copy of your slide deck as a PDF file using PowerPoint for the web.

Download PowerPoint as PDF from PowerPoint web

Your file should instantly start downloading once you select the option mentioned above. In case the download does not start, use the onscreen Download button.

download complete in PDF from PowerPoint using PowerPoint's web interface

Print PowerPoint File as PDF

To print a PowerPoint file as PDF, go to File > Print and select Print Full Page Slides .

print a PowerPoint presentation as PDF using PowerPoint for web

Select Save as PDF instead of a printing device and click Print to save your document.

How to Save PowerPoint as PDF on Android, iPhone, and iPad

If you’re wondering how to turn a PowerPoint into a PDF document on a mobile device, such as by using the Android or iOS app for PowerPoint, below are a few easy conversion methods.

Share PowerPoint as PDF Document

You can save your presentation as a PDF file by tapping on Share and selecting Full Document from the PowerPoint mobile app.

sharing a PowerPoint presentation as PDF using PowerPoint Mobile

Print PowerPoint as PDF

Like the desktop version and PowerPoint for the web, you can also print your slides as a PDF file by tapping the three dots from the top of the PowerPoint mobile app, followed by Print . Select Save as PDF and select a location on your mobile device to save your PDF file.

printing a PowerPoint presentation as PDF using PowerPoint Mobile

How to Save PowerPoint as PDF using Third-Party Apps

With the help of third-party mobile, desktop, and web apps, you can easily convert PowerPoint presentations to PDF format.

Google Slides

If you don’t have PowerPoint and want to save a PPT to PDF, upload it to Google Slides via File > Download PDF Document. Alternatively, you can learn how to convert a PowerPoint presentation into Google Slides .

PowerPoint to PDF Conversion Apps

Numerous third-party tools can convert PowerPoint to PDF, including online PPT to PDF converters like CloudConvert, ZamZar, SmallPDF, and iLovePDF. Similarly, various apps can be used for this purpose: Adobe Acrobat, Win2PDF, SmallPDF, Wondershare PDF Element, PDF Converter by Readdle for iOS, PDF Creator – PowerPoint edition for iOS by Cometdocs, PowerPoint to PDF for Android by Cometdocs, etc. Many of these apps also come with additional features, such as the ability to lock, compress, password protect, and merge PDF files, as well as to fetch a file via Dropbox, Google Drive, OneDrive, and other cloud storage services.

PowerPoint’s native app can help you easily convert your presentation files using Windows, Mac, Android, iPhone, or an iPad device. However, if you don’t have PowerPoint installed on your device, using Google Slides, online converters, and third-party apps can be a convenient way to convert your PowerPoint Templates to PDF files.

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How to Convert PowerPoint to PDF (Step-by-Step)

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In this article, you will learn how to convert PowerPoint into the PDF file format using Microsoft Office.

You DO NOT need any 3rd party software programs, websites, or add-ins to get the job done.

If you have Microsoft Office (I’m using the Office 365 Subscription), there are three ways to convert PowerPoint into the PDF file format.

Full page slides
Handouts (with comments, notes, and/or multiple pages per slide)
An editable Word document (then convert Word to PDF)

Why bother converting into the pdf file format.

There are two main benefits for converting PowerPoint into the PDF file format:

Benefit #1: It reduces your file size by as much as one-third, making it easier to share and email your file with your colleagues, bosses, and clients.

Benefit #2: It locks down your PowerPoint presentation and protects your content. That way someone can’t just copy and paste the content of your presentation.

If you want to further protect your PowerPoint presentation, you can alternatively add a password to open your presentation. This forces someone to enter the correct password to be able to view and edit your presentation. To see how to password protect a PowerPoint presentation, read our guide here .

Convert PowerPoint to PDF as full page slides

The fastest (and simplest) way to convert your .ppt or .pptx files into the .pdf format, is through the Save As dialog box. While you will learn how to print your slides in a variety of different formats as a PDF later in this tutorial, saving your presentation as a PDF is the fastest way to do it.

That said, you can only use this method to save your presentation as full-page slides. If you want to print multiple slides per page or include your speaker notes in your PDF, then you will need to use one of the following methods listed below.

1. Open the Save As dialog box

The fastest way to open the Save As dialog box in PowerPoint is by hitting F12 or Ctrl + Shift + S on your keyboard.

Hit F12 or control plus shift plus S to open the Save As dialog box in PowerPoint

The Save As dialog box gives you a variety of different ways you can save your presentation, including converting it into the PDF file format.

2. Open the Save As Type dropdown

Inside the Save As dialog box, open the Save as type dropdown. By default, your PowerPoint presentation will start as the PowerPoint Presentation file type as you can see in the picture below.

Open the Save As type dropdown in the Save As dialog box

3. Select the PDF file format

Inside the Save As Type dropdown you will see all of the different file types you can save your PowerPoint presentation as. including a PowerPoint template, older versions of PowerPoint, PNG, etc.

Scan through the list and find the PDF file format and select it as pictured below.

Inside the Save As Type dropdown, find and select the PDF file format

One of the options worth noting in the Save As Type dropdown is the PowerPoint Template option.

Creating a PowerPoint template is a great way to save time by creating the custom layouts you and your team specifically want to use for your pitches and presentation.

That said, before you choose this file type, make sure you set up your PowerPoint slide master correctly, so you have a template worth saving. To see how to create a PowerPoint template from scratch like this, read our guide here .

4. Choose a location and/or rename your PDF

Choose a location on your computer to save your PowerPoint presentation as a PDF. You can also rename the file if you choose.

It is important to note that because the PowerPoint and PDF file types are different, you do not need to worry about overwriting your original PowerPoint presentation with the PDF version of your presentation that you are creating.

If you make no selection, your converted PDF file will save to the last place you saved your presentation with its existing name.

Choose a location and a name for your new PDF

5. Click Save

Once you have made all of the selections above, simply click Save to start the PowerPoint to PDF conversion process.

Once the conversion process is complete, the PDF version of your presentation will open for you to review. This is a great time to look through your PDF to make sure you didn’t lose any of your content.

With the PDF file format selected in PowerPoint, click save to convert your PowerPoint presentation into the PDF file format

6 Types of PowerPoint Content That Will Not Convert to a PDF

Because the PDF file format is meant for printing (not presenting graphics), there are six different types of PowerPoint content you will lose in the PDF conversion process.

Below I’ve listed the type of content you will lose, and any workarounds if they exist.

1. PowerPoint Animations

So there is a NEW workaround you can use to get your animations into the PDF file format using some VBA code.

On his blog, Neil Mitchell has written a macro you can install to convert your PowerPoint animations into the PDF file format. See details on Neil’s blog here .

On the flip side, if you don’t install that macro, all of your PowerPoint animations will be removed when you convert PowerPoint to PDF.

This means that all your animated objects will be left where they are on your slide. It doesn’t matter what type of animation you had applied to them either (appear, disappear or motion path effect).

For example, if you have a list of bullet points with the Appear Animation effect applied to them, your bullets will just appear (as they are) without the animations applied to them.

Thankfully, you will not lose your bullet points.

2. Off-slide content

All off-slide content including your speaker notes, comments, formatting guides and/or graphics outside of your slide space are removed when you save your presentation as a PDF. For example, all of the content to the right of slide in the picture below counts as off-slide content as it is not on the slide itself. As such, it will be removed.

If you have off-slide content that you don’t want removed, make sure to sweep through your presentation and move it onto your slide before you save your presentation as a PDF.

Content to the right of your PowerPoint slide will be converted into the PDF file format

3. Slide transitions and special effects

All slide transitions and timings are removed in the PDF file format.

If you need to keep your transitions and other other effects, you will want to use a different method for protecting your presentation.

4. Zoom transitions

The PDF file format does support hyperlinks, and because Zoom Transitions are a fancy form of hyperlinks, the links between your slides will properly convert to the PDF file format.

That said, the Zoom Transition effect will not convert to the PDF file format. Only the hyperlink between the slides you are Zooming between.

To learn all about hyperlinking in PowerPoint (including zoom transition), see our guide here .

5. Zoom Transitions

If you have the Microsoft Office 365 Subscription, any 3D models will automatically be converted into a static picture.

As a side note, this is a great way to reduce your PowerPoint file size. Simply swap out any 3D models with static photos. To learn 6 different ways to compress your PowerPoint presentations, read our article here .

6. Videos, audio and other media file types

All media files in your presentation will be converted into static pictures. The static image will either be the first frame of your video or the the poster frame you set for your video.

On top of that, any audio files, narrations and other media files will be removed from your presentation. The PDF file format is not a media rich format.

Converting Speaker Notes and Multiple Slides per Page into the PDF file format

To convert your speaker notes into the PDF file format or print your presentation with multiple slides per page, you’ll need to use the Microsoft Print to PDF printer and adjust your print layout.

The following steps assume that you have already added speaker notes to your presentation and have properly set up your Notes Master and/or your Handout Master . To learn all about how to add and format your speaker notes in PowerPoint, read our guide here .

To expand your knowledge and learn more about printing multiple slides per page in PowerPoint, read our guide here .

1. Open the Print dialog box

The Print shortcut in PowerPoint is control plus P

The fastest way to open the Print dialog box is using the Ctrl + P keyboard shortcut.

If you don’t like keyboard shortcuts, you can alternatively:

Click the File tab
Select Print in the backstage view

If you want to expand your knowledge and learn the top 25 PowerPoint shortcuts that will save you time, read our guide here .

2. Select the Microsoft Print to PDF printer

Inside the Print dialog box, open the Printer dropdown and select the Microsoft Print to PDF printer.

The Microsoft Office Suite includes this Microsoft Print to PDF printer so that you can quickly and easily turn any Microsoft Office document into the PDF file format. You do not need to buy any third-party software or applications to do this.

3. Select the correct Notes Page or Handout layout

In the Print Layout options, choose either the Notes Page or select multiple slides per page

Next make the proper layout selection based on how you want your PDF presentation to look.

If you want your Speaker Notes below your slide, you will want to select the Notes Pages layout (picture on the left). If you want to print multiple slides per page, select the appropriate Handouts layout (picture on the right).

4. Click Print

After making any other final printing adjustments or customizations, click Print .

After making your printing selections click Print

5. Choose a location and name for your PDF

Choose a location to save your PDF on your computer and a name for your new file

Inside the Save As Print Output dialog box, select a location on your computer to save your PDF and name the file.

While you can just print to your desktop, I recommend saving the PDF in the appropriate client or project folder so you do not forget where it is. You also do not need to worry about your PDF overwriting your original PowerPoint presentation as the PowerPoint and PDF file types are different.

6. Click Save

Click Save to start the PDF conversion process

Although we are printing your presentation as a PDF with speaker notes or multiple slides per page, the final step is to click Save (not print).

This saves your presentation in the PDF file format with your speaker notes below your slides.

Final Thoughts

So those are the two different ways you can convert PowerPoint into the PDF file format, natively within the Microsoft Office program.

If you plan on converitng your presentation into the PDF file format, remember that not all types of PowerPoint content will properly convert. In this case, make sure you build your presentation with the conversion process in mind, avoiding things like animations, videos or special effects that cannot be translated into the PDF file format.

You can use these same techniques to convert your other office documents into the PDF file format too.

If you enjoyed this tutorial, you can learn more about our free PowerPoint training courses and other helpful presentation resources here .

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How to save a PowerPoint presentation as a PDF to lock in formatting and allow anyone to view it

You can save a PowerPoint presentation as a PDF to lock its content and formatting in place, so that other people can view the file but can't make changes.
Converting a PowerPoint deck into a PDF allows people who don't have PowerPoint to view the slides.
You can save a PowerPoint as a PDF whether you are using PowerPoint on a Mac or a PC, or if you want to download it as a PDF from the web.
Visit Business Insider's Tech Reference library for more stories .

Microsoft PowerPoint presentations remain one of the best ways to share information in a manner that's visually clear and digestible.

That is, so long as no one alters the formatting and content of that deck you worked on for hours, ruining the slides critical for helping you communicate your Q3 initiative or messing up that interactive family photo album.

When you save a PowerPoint as a PDF , you lock the document so no further changes can be made. This is ideal for ensuring the content remains as you wanted it. And as PDFs can be viewed almost universally regardless of what software or operating system someone has, a PowerPoint presentation saved as a PDF can be viewed even by someone who doesn't have PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at microsoft), apple macbook pro (from $1,299.00 at apple), windows 10 (from $139.99 at best buy), how to save a powerpoint as a pdf on mac.

1. Open the PowerPoint to be converted, then click "File."

2. Select "Export" from the dropdown menu.

3. Then choose the file name, destination, and change the file format to PDF. Then click "Export."

On a Mac, you can also choose to "Save As…" and then set the File Format as a PDF to get the same result.

How to save a PowerPoint as a PDF on Windows

1. With the PowerPoint deck to be converted open, click "File" then "Export." You can also opt to save only select slides from a deck as PDFs.

2. Click "Create PDF/XPS" on the menu, then hit that again on the window that pops up.

3. Choose the destination for the PDF and change the name if you wish, then hit "Enter."

How to save a PowerPoint as a PDF from the web

Saving a PowerPoint as a PDF from the web is simple. Just click the "File" tab, then choose "Download As" from the dropdown and select "Download as PDF." The language of the "Save As" or "Download As" option differs slightly depending on your OS.

how to save powerpoint presentation as pdf with notes

Related coverage from Tech Reference :

How to convert a jpg file to a pdf on a windows 10 computer using the default photos app, how to convert a powerpoint to google slides in two different ways, how to convert google slides to a powerpoint presentation in 4 easy steps , how to copy or duplicate a powerpoint slide and put it anywhere in your slideshow, how to convert a jpg image to a pdf document on your mac computer using the preview app.

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Main content

How to Convert PowerPoint Notes Into PDFs: A Step-by-Step Guide

Turning your PowerPoint notes into a PDF is a breeze! All you need is a computer with PowerPoint installed, and a few clicks later, you’ll have your notes in a handy PDF format. Whether you’re looking to share your presentation with others or simply want to keep your notes organized, converting them to PDF is the way to go.

Step by Step Tutorial to Convert PowerPoint Notes Into PDFs

Before we dive into the steps, let’s talk about why you’d want to convert your PowerPoint notes to PDFs. PDFs are universally accessible, meaning anyone can open them regardless of their software or device. They’re also great for preserving the layout and formatting of your notes. Plus, PDFs are more secure, and you can easily share them via email or cloud storage.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that contains the notes you want to convert to a PDF.

PowerPoint is more than just slides; it’s a tool that allows you to add detailed notes to each slide. These notes can be crucial for presentations, lectures, or personal reminders.

Step 2: Click on ‘File’ in the top menu

In the top-left corner of PowerPoint, click on ‘File’ to open the menu.

The ‘File’ menu is your gateway to various PowerPoint functionalities, including saving, opening, printing, and exporting files.

Step 3: Select ‘Save As’

In the ‘File’ menu, choose ‘Save As’ to open the save options.

‘Save As’ allows you to save your presentation in different formats and locations. It’s essential for converting files.

Step 4: Choose your save location

Pick where you want to save your PDF file on your computer or cloud service.

Deciding where to save your PDF is crucial, especially if you’ll be sharing it with others. Make sure it’s a place you can easily access.

Step 5: In the ‘Save as type’ dropdown, select ‘PDF’

After choosing your save location, look for the ‘Save as type’ dropdown menu and select ‘PDF’.

By selecting ‘PDF’, you’re telling PowerPoint the format you want your file to be converted into.

Step 6: Click on ‘Options’

Before you save, click on ‘Options’ to customize your PDF settings.

The ‘Options’ button lets you decide what parts of your presentation you want to include in your PDF, such as notes, handouts, or slides.

Step 7: Under ‘Publish options’, select ‘Notes Pages’

In the ‘Options’ menu, under ‘Publish options’, choose ‘Notes Pages’ to ensure your notes are included in the PDF.

By selecting ‘Notes Pages’, you’re making sure that the detailed notes you’ve added to your slides will be visible in the PDF file.

Step 8: Click ‘OK’ and then ‘Save’

After selecting ‘Notes Pages’, click ‘OK’ to exit the options menu, then click ‘Save’ to convert your notes to PDF.

Clicking ‘Save’ is the final step in the process. Your PowerPoint notes will now be converted into a PDF file with all your annotations intact.

Once you complete these steps, your PowerPoint notes will be saved as a PDF file in the location you selected. You can then share them with colleagues or students, or keep them for personal reference.

Tips for Converting PowerPoint Notes Into PDFs

Make sure to review your notes before converting them to PDF for any spelling or formatting errors.
Double-check that you’ve selected ‘Notes Pages’ in the ‘Publish options’ to include your notes in the PDF.
Consider saving the PDF in a cloud storage service like Google Drive or Dropbox for easy sharing and access from any device.
If you want to print your notes, ensure that your printer settings are adjusted to match the PDF layout.
Keep a backup of the original PowerPoint presentation in case you need to make edits before converting it again.

Frequently Asked Questions

How can i convert powerpoint notes to pdfs on a mac.

The process is similar on a Mac. Go to ‘File’, then ‘Save As’, select ‘PDF’ as the file format, and choose ‘Notes’ under the ‘Options’ to include your notes.

Can I convert multiple PowerPoint presentations’ notes into one PDF?

Yes, you can combine multiple PowerPoint files into one PDF by merging them after you’ve converted each one individually into a PDF.

Will my animations and transitions appear in the PDF?

No, animations and transitions from PowerPoint do not carry over into the PDF format.

Can I password-protect my PDF file with notes?

Yes, you can set a password for your PDF during the ‘Save As’ process by selecting the ‘Options’ and then the ‘Encrypt the document with a password’ option.

Can I edit my notes after converting them to PDF?

To edit your notes, you’ll need to go back to the original PowerPoint presentation, make your changes, and convert the file to PDF again.

Open your PowerPoint presentation.
Click on ‘File’ in the top menu.
Select ‘Save As’.
Choose your save location.
In the ‘Save as type’ dropdown, select ‘PDF’.
Click on ‘Options’.
Under ‘Publish options’, select ‘Notes Pages’.
Click ‘OK’ and then ‘Save’.

Converting PowerPoint notes into PDFs is not just about sharing information; it’s about preserving the integrity of your presentation and making it accessible to everyone. Whether you’re a student, educator, or professional, the ability to turn your carefully crafted notes into a secure and shareable format is invaluable. Remember, the key to a successful conversion lies in the details—so follow each step with care and consider our tips to ensure a smooth process.

With technology continually evolving, it’s crucial to stay updated with the latest tools and features that can enhance your productivity. Converting PowerPoint notes into PDFs is just one example of how you can leverage software to fit your needs. And who knows? Maybe down the line, we’ll have even more advanced options for managing our digital content. Until then, happy converting, and may your presentations always leave a lasting impression!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How to Save PowerPoint as PDF with Notes [2024]

Melissa Lee updated on Mar 20, 2024 | Home > PDF Knowledge Center | min read

Whether you are a student or an employee, you must be accustomed to making a presentation. To remind yourself of some key points you need to express, sometimes you have to add some notes to your PowerPoint slides. When you want to collect and save the materials for the presentation, sometimes it's inconvenient to save them in PPTX or PPT format due to some compatibility issues. How can you solve that problem?

Converting the PowerPoint files into PDF format is a good choice since more and more Internet browsers support opening PDF documents directly. In addition to that, you can effortlessly compress it to reduce PDF size , and thus you can save the storage space of your devices. And the only tool you need is a powerful PDF editor.

However, some PDF editors don't support keeping the notes you added to the PowerPoint slides, so that you might miss some important information. How to save PowerPoint as PDF with notes? Keep reading to find the answer.


1. Save PowerPoint as PDF with Notes	Launch Microsoft PowerPoint and click on "File" > "Open"...
2. Convert PPT to PDF with EaseUS PDF Editor	Launch EaseUS PDF Editor and click on the "Open Files..." button to...
3. Convert PPT to PDF with pdfFiller	Open the website of pdfFiller and tap on "Browse for a Document...

How to Save Notes as PDF on iPhone/iPad/Mac in 2022

Learn about how to save Notes as PDF on iPhone/iPad/Mac in 2022!

How to Save PowerPoint as PDF with Notes on Windows/Mac

The best tool that enables you to save the PowerPoint slides as PDF is Microsoft PowerPoint itself. Although more and more PDF editing software springs out, you can hardly ever find an editor supporting converting PPT files into PDF while keeping the notes on it. To solve this problem for people who need to preserve those notes on PPT, this post will offer you a helpful tutorial. You don't need to waste time downloading or installing other software. Just follow the steps now.

Steps to Export PowerPoint as PDF with Notes:

Step 1. Launch Microsoft PowerPoint and click on "File" > "Open" to import the PPT/PPTX file you want to save.

Step 2. For Windows users, you can click on the "File" button again, and you will find an "Export" button on the right side. Click on that button and select the first option, "Create PDF/XPS Document", then click on the icon on the right side to continue.

If you are using a MacBook to export the PowerPoint file, you can press "Cmd" + "P" on your keyboard or click on "File" > "Print".

Step 3. When the "Publish as PDF or XPS" window pop up, Windows users can click on the "Option" button to adjust the settings. There are two options you should pay attention to. You need to select "Handouts" or "Notes" from the drop-down menu under the "Publish what" and check the box before "Include comments". Don't forget to click on "OK" to confirm the changes you made.

Mac users need to select "Notes" from the drop-down menu behind "Layout", then you can choose a suitable orientation for your PDF. In the bottom left-hand corner, you can choose "Save as PDF".

Step 4. Once you are done with the operations above, Windows users should click on the "Publish" button on the "Publish as PDF or XPS" interface to start the converting process. For Mac users, you need to tap the "Print" button to get the work done.

How to Save as PDF on Mac with Simple Clicks [2022 Tutorial]

See the latest tutorial on how to save as PDF on Mac with simple clicks in 2022!

How to Convert PPT to PDF and Add Comments on Windows/Mac

The methods talked above are appropriate for those who have already installed Microsoft PowerPoint on their Windows PC or MacBook. What can not be ignored is that some of you perhaps don't download and install that on your devices so that those ways above are not available. In this situation, you can use some excellent PDF converters instead.

1. EaseUS PDF Editor - Convert PPT to PDF and Add Comments on Windows

When it comes to the powerful PDF editor for Windows , EaseUS PDF Editor is the one you can't miss. This PDF software is designed for PDF creating, editing, and converting, and that is why it can be regarded as an all-in-one tool that you can process PDF files from many aspects.

Two methods are available for you to create PDFs with this software, i.e., creating a blank PDF from scratch and converting files in other formats into PDF. For instance, you can obtain a PDF file from the PPT document by converting, and this software can keep the quality of the images in your PowerPoint slides as far as possible.

Although this software doesn't support converting PPT to PDF with notes, it provides you with tools for adding annotations and comments to PDF effortlessly. You only need to click on the "Create" button on the top toolbar and select "From File", select the PPT document you want to convert, and tap on "Open". Several seconds later, you can get a PDF that is converted from the PowerPoint slides. Now, you can follow those steps below to take notes on PDF.

 Free Download Windows 11/10/8/7

Detailed Steps to Take Notes on PDF with EaseUS PDF Editor:

Step 1. Launch EaseUS PDF Editor and click on the "Open" button to import the PDF file you want to add comments/notes/bookmarks.

Step 2. In the next window, you will see the "Comment" and "Notes" button. You can also click the "Bookmark" and "Search" button on the left to add a bookmark or search content from the PDF.

If you want to highlight or remove highlight from your PDF, you can also choose the small brush icon on the left. To add lines/arrows, click on the pen icon.

Step 3. After editing, you can click "File" > "Save as" to save the edited PDF to your computer.

Learn how to save Notes as PDF on iPhone/iPad/Mac in 2022!

2. pdfFiller - Convert PPT to PDF and Add Comments on Mac

If you want to convert a PowerPoint file to PDF and add comments and notes to it, online PDF converting and editing tools are wonderful options as you can save both your time and storage space. Among the numerous online tools, pdfFiller is an easy-to-use one. You can easily upload your PPT file to its server without worrying about the security of the data since this online tool will encrypt the data and make sure it's safe.

When the PPT document is uploaded, the online tool will offer you various options to edit the file freely. For example, you can blackout some words from the PDF to hide some sensitive information, highlight some sentences to emphasize them and draw lines or shapes on the file without effort. It also supports adding comments to PDF, and the tool will count how many comments you have added.

Detailed Steps to Take Notes on PDF with pdfFiller:

Step 1. Open the website of pdfFiller and tap on "Browse for a Document on Your Computer". You can select a PPT file from your Mac, and it will be uploaded to the server.

Step 2. Then, you can click on the "Comments" icon to activate the tool. You need to click on where you want to add the comments. When the textbox appears, you can type in the notes you want to add.

Step 3. When you finish the editing, click on the "Done" button in the upper right corner. There are many options for you, and you can choose "PDF" from "SAVE DOCUMENT AS".

It's worth noting that you have to create an account to save the edited file. Don't worry, and you will get a 30-day free trial.

You can find the most appropriate method from all those available in this post, whether you are a Widnows or a Mac user. You can directly save the PPT documents as PDF with notes using Microsoft PowerPoint, and it's also possible to convert PPT to PDF and add comments to it with PDF editors, such as EaseUS PDF Editor and pdfFiller.

EaseUS PDF Editor is very suitable for novice users who are using Windows PC. This full-featured software can help you edit or convert PDFs easily, thanks to its simple interface.

About the Author

Melissa Lee

Melissa is a sophisticated editor for EaseUS in tech blog writing. She is proficient in writing articles related to screen recording, voice changing, and PDF file editing. She also wrote blogs about data recovery, disk partitioning, and data backup, etc.

Read full bio

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How to Export Data Including Comments in Lotus Notes

How to convert forms in word to pdf, how to open a pwi file.

How to Add Footnotes in Powerpoint
How to Adjust Adobe Reader Printer Settings

Portable Document Format is a universally accepted transferable file system that provides businesses with a means of document distribution that you can read at any workstation, laptop, tablet or smartphone. You can also create PDFs in a high-resolution version ideal for reprinting. Your PowerPoint notes include both the text and images of your presentation. Converting your PowerPoint notes to a PDF file assures you that to whomever you forward your notes, the receiving party can view them in their original text and colors. Making the conversion is quick and easy.

Open PowerPoint and navigate to the presentation file containing the notes you plan to convert to a PDF file.

Review your notes for completion and continuity. To spell-check your PowerPoint, open the first slide and click on “Spelling” at the top left side of the Proofing group on the Review tab.

Click “Save As” in the File tab to save. Choose “PowerPoint Presentation” from the Save As Type drop-down menu.

Click “Save As” again and this time select “PDF” from the drop-down menu. Select the “Options” button and click the “Publish What” pull-down and then select “Notes Pages.”

Choose from a range of options including which slides you wish to publish and what you want to include in the publication. These will determine the appearance of the final PDF file. Make your selections and click “OK” at the bottom of the box.

Complete your selection process by checking “Open file after publishing” and selecting the “Optimize for: ‘Standard’ and ‘Minimum Size’” choices. Click on “Save” next to the “Tools” button at the bottom of the box.

Microsoft Office Support: Save as PDF
Wondersoft: How to Output PowerPoint to PDF/How to Convert PPT to PDF?
BinaryNow: Convert PowerPoint Notes Pages to an Adobe PDF with Multiple Slides per Page
Free PDF writers are available. See “Resources” for the link.
If your PPT includes an audio track, you may want to include the text of the narration because your PDF file does not transfer audio/video or animation features. If you have a video in your PPT, you might upload it to a Web page and include the Web address in your PDF file PPT notes page.
You cannot make corrections directly on the PDF file you have created unless you have the Adobe Acrobat program or similar. To make corrections, return to the original PPT file and make your modifications; then re-publish the PDF file.
Be sure to look at all the options for your presentation to ensure that the PDF includes all the elements that you want.

Joe Murray began writing professionally in 1980. As a technical writer, he authored white papers and articles for Hewlett Packard and Intel. Since retiring, Murray has written several home-exchange travel articles for KnowYourTrade.com and CHECtravel,com among other outlets. He holds a bachelor's degree in philosophy from Santa Clara University.

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How to Save PowerPoint as PDF with Notes [Free of Cost]

The general way to turn PowerPoint into PDF is by using a PDF converter. Yet, this cannot save the notes so you might forget those essential points while speaking. To solve this problem, we present a step-by-step tutorial to turn your PowerPoint with notes into PDF. Check how to save PowerPoint as PDF with notes in the following part.

How to Save PowerPoint as PDF with Notes on Windows

You don’t need to install any additional application to convert PowerPoint to PDF with notes, as long as you have Microsoft PowerPoint. It is pretty simple to turn PPT into PDF while preserving all the notes.

Learn how to save PowerPoint as PDF with notes on Windows:

Step 1: Open and convert the PPT as PDF

Finally, determine where you want to save the file. Then all you have to do is tap the “Publish” button to save the PowerPoint as PDF with notes.

5 Easy Methods to Insert PDF into PowerPoint

Are you looking for a way to insert a PDF into PowerPoint? Find out the 5 easy methods in this article.

How to Save PowerPoint as PDF with Notes on Mac

If you use Macbook, the steps are a little different from those of a Windows PC. But don’t worry; this part has got you covered.

Take a look at how to save PowerPoint as PDF with notes on Mac:

Step 1: Open your PPT with notes and activate the Print dialog box

Opening your PowerPoint is the first step to saving it as PDF with notes. Just locate it and import it to Microsoft PowerPoint. Then click “File” and select the “Print” option to activate the “Print” window.

Step 2: Change the settings to turn your PPT into PDF with notes

How to save PowerPoint as PDF with notes on Mac

Name the PDF and choose a file folder to save it. Then tap the “Print” icon to turn your PowerPoint into PDF with notes.

Now, you can find your saved PDF with notes in your target file folder.

How to Save PowerPoint as PDF with Notes Online

What if you don’t have Microsoft PowerPoint? How can you turn PowerPoint into PDF with notes without Microsoft? The answer is by using Google Slides! It is a free online presentation program developed by Google. You can quickly add or edit the speaker notes in this software and save your PowerPoint as PDF with notes. More importantly, it supports both mobile devices and computers.

Here is how to save PowerPoint as PDF with notes online:

Step 1: Open your file to Google Slides;

Except for wondering how to save PowerPoint as PDF with notes, you need to make changes to your PPT slides or the notes on some occasions. However, it is troublesome to save the edited version to PDF repeatedly. Then you may try a full-fledged PDF editor like SwifDoo PDF to straightforwardly edit your PDF with notes.

How to Edit After Saving Powerpoint as PDF with Notes

SwifDoo PDF is a comprehensive PDF program that allows you to edit, annotate, protect, compress, and convert PDF files. When it comes to editing PDFs, its advanced PDF technology lets you make edits to your saved PDF with notes without conversion. After you save PowerPoint as PDF with notes, you can add or delete text, add a background, and perform other tasks.

Edit saved PDF with notes

How to edit PDF with notes with SwifDoo PDF

Though a PPT file delivers visual messages, the flip side is that it is usually too large to mail. When you turn this PowerPoint into PDF with notes, SwifDoo PDF can easily compress it while preserving its quality. Launch this PDF compressor and select “Merge PDF”. Press “Add Files” to import the saved PDF and click “Start”.

How to compress PDF with notes with SwifDoo PDF

In this article, three methods are demonstrated speaking of how to save PowerPoint as PDF with notes. As the native word processor on Windows, Microsoft PowerPoint can perfectly perform the task for free. And SwifDoo PDF, a cost-effective PDF editor, is optimal for directly editing the converted PPT and the notes. To protect sensitive information, you can also use it to password-protect the PDF with notes.

Q：Does saving a PowerPoint as a PDF save notes?

Lydia is an English columnist for AWZware. She is familiar with different technology products such as office software, location changers, and video software applications. Focused on tech blog writing, she is willing to solve your problems with up-to-date information.

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Easy-to-Follow Guide to Save PowerPoint as PDF with Notes

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Method 1. Save PowerPoint as PDF Easily with 1 Click

Method 2. save powerpoint with notes as pdf on windows, method 3. save powerpoint with notes as pdf on mac, method 4. save powerpoint with notes as pdf online, part 3. why should i save powerpoint as pdf with notes, part 4. bonus tip: can you take notes on a pdf powerpoint.

Sharing PowerPoint presentations can sometimes lead to formatting issues when opened with different software. So, saving the PPT file as PDF is the best solution to ensure consistent formatting. This simple process preserves the layout, fonts, and images, making it accessible over various platforms like Windows, macOS, iOS, and Android. Below, we will guide you through the quick steps to save PowerPoint as a PDF with notes .

Part 1. How to Save PowerPoint as PDF with Notes on Windows/Mac/Online

Many PDF editing tools are available, but finding one that can turn a PowerPoint into a PDF and keep the notes is a big task. So, this post will show you how to do it if you need to keep your PowerPoint notes. Just follow these steps.

It is pretty hard to find a proper way to save a PPT as a PDF and then make changes in the converted PDF. Luckily, UPDF can do this for you. The best part is that it allows you to play the converted PDF as a slideshow. Follow the steps below:

Download and launch UPDF on your computer, and then click File > Create > PDF from PowerPoint .

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After successfully saving your PowerPoint file as a PDF, you can edit text/images/links and add more notes with the provided editing and annotating tools.

Upon editing your converted file, you can also utilize UPDF to slideshow the pages of the document. You can either choose to start the slideshow from the start or from the current page. During this presentation slideshow, you can utilize a pen or laser pointer to highlight the information from the document.

The following steps will guide you to save your PowerPoint file with notes as a PDF file on your Windows PC.

Firstly, open your PowerPoint presentation.
Now, click on the "File" button on the top left corner of your Windows.
Click the "Export" from the dropdown menu.
After that, select "Create PDF/XPS doc".

Now, you will see the "select" options.
Click on "publish as PDF" or "XPS".
After that, select the "note pages".
Lastly, click the "OK" button to complete the steps and save.

Here are the steps you need to follow to save your PowerPoint file as a PDF on a Mac.

Firstly, open your PowerPoint presentation file.
Now, click "File" on the top left of your Mac and select the "Print" button.
After that, click the dropdown menu from the option "Layout," and select "Notes".
Lastly, click on "Save as PDF" and complete the process.

You can convert your PowerPoint presentation to PDF using a free online PDF editor like Smallpdf. And this is how you do it.

Firstly, open your PowerPoint file.
Now, choose the "Select a file" button on your PC.
After that, drag your selected file into the provided drop box.
Convert your PowerPoint file to PDF by choosing the "select" button.

You can now download and share the PDF file once it has been converted to PDF.

Also, before saving the presentation as a PDF, it's important to check for an option to include speaker notes. This option is typically labeled as "Options," "Settings," or similar. It might be located under "More options" or a related label. Click on this option to access additional settings.

Also Read: How to Convert PPT to Google Slides

Part 2: How Can You Save Only the PowerPoint Comments as PDF?

Transitioning from saving the entire PPT as a PDF to specifically saving only the comments is straightforward. Here's how to do it by following some easy steps:

Step 1: First of all, access the PowerPoint on your desktop. Then, go to the home page and import the PPT file with the comments you want to convert to PDF format.

Step 2: Following this, hit the "File" tab from the upper left corner of the window. After this, you have to choose the "Print" option from the toolbar on the left of your screen. Now, a pop-up window with different print settings will appear on your screen. From here, tap on the "Printer" drop-down menu and select the "Microsoft Print to PDF" option.

Step 3: Afterward, go to the "Settings" section and click on the "Full Page Slides" drop-down menu. From this drop-down list, hit the "Print Comments" option to print PowerPoint comments. At the end, click on the "Print" at the top of the page to get comments in PDF format.

In today's competitive business world, keeping shared data safe is vital. So, turning your PowerPoint into a PDF is the best way to ensure your audience sees your presentation exactly as you planned. And you will have the following perks by saving your PowerPoint as a PDF.

1. Keep Your Data Safe

So, if you want to share your files without fear of someone changing your data try saving your PowerPoint as a PDF. A PDF shows your work exactly as you made it and can't be changed once saved. Plus, you can put a password on it for extra safety.

2. Make your Data Portable

You and your team can open the file on any computer or device with a PDF. UPDF, a free tool that works with all operating systems, supports this file type.

3. Make Your Presentation Fun and Engaging

A PDF lets you see your work exactly as you made it, including any pictures, words, or designs. You can add links, movies, and music. And even you can attach other files to your PDF.

4. Find Parts of the Document and Share Easily

A PDF helps you arrange your data so it's easy to find. You can make a table of contents for your file. And it can link you to specific parts of your document.

Also, a PDF lets you adjust your file to your liking before sharing it. It also enables you to tweak your slides. And this is to make your presentation more attractive to your audience.

Yes, you can take notes on a PDF PowerPoint. To help new users understand the content on the file quickly, it's a good idea to add notes to them. These notes can highlight the main points and give clear directions on what needs to be done. They're especially useful for important PDF files because they make it clear what the document is about.

With the help of UPDF , you can easily take notes on a PDF PowerPoint. UPDF is a robust tool for reading and marking up PDFs. You can use it on Android, Mac, or Windows. It's super simple to use UPDF to take notes on your PDF. Let's see how you can do this. But before that, please click the button below to download UPDF on your computer.

Step 1. Import PDF File to UPDF

On the home page of UPDF, firstly, you need to import your PDF file by tapping the "open file" button.

Step 2. The Comment Mode

Now from the left menu, you can select "Comment". And here, you can see many annotation tools. It includes textbox, highlight, shapes, sticky notes, strikethrough, typewriter, and underline.

Step 3. Take Notes on the PDF

Lastly, click the "Sticky note" button to take a note on the PDF. After that, click anywhere in the document to place the note. Also, you can put the reviews in the pop-up menu.

That's all there is to take notes on PDFs using UPDF. If you want to learn other helpful annotation tools to add notes, you can check UPDF to find a tool to enhance your work.

Other Features of UPDF

Mobile devices, Windows, and macOS are all compatible with UPDF.
You can easily share the PDF presentations with notes to others via a link or email.
With UPDF, your PDF presentations with notes can be encrypted and password-protected for enhanced security.

If you also want to convert PPT to PDF, purchase UPDF now, as it is offering a whopping discount of 60% . After upgrading to UPDF Pro, you can enjoy the convenience of using UPDF on all platforms - Windows, Mac, iOS, and Android simultaneously with just one purchase.

Download UPDF by hitting the "Free Download" button below to experience effortless PPT to PDF conversion. You can further explore the versatility of UPDF by watching the informative video given below. For further insights into UPDF, go through the comprehensive review on the high authority website called How-To Geek .

You can find the most appropriate method from all those available in this post, whether you are a Windows or a Mac user. Saving PowerPoint presentations as "PDFs" with notes is a good idea because it keeps everything looking the same no matter what device people use. It's also easier to share with others. If you have lots of important notes in your presentation, don't worry! The ways mentioned above are to ensure those notes stay with your PDF when you save them.

Also, you can directly save the PPT documents as "PDF" with notes using Microsoft PowerPoint. And it's also possible to convert PPT to PDF and add comments with PDF editors, such as UPDF. If you like UPDF, you can download it via the below button and use it now.

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How to Export PowerPoint to PDF With Notes(Easy & Fast)

Converting PowerPoint presentations to PDF format while including speaker notes is a common need for sharing, printing, or distributing presentations with additional context. Many readers seek efficient ways to achieve this task.

In this article, we will explore various methods and tools to export PowerPoint to PDF with notes, making the process seamless and user-friendly.

1. How to Export WPS Presentation as PDF with Notes

If you use WPS Office for creating presentations and need to export them to PDF format with speaker notes included, follow this step-by-step guide to achieve it effortlessly.

Step-by-Step Guide:

Step 1: Launch WPS Office and open the presentation you want to export to PDF with notes.

Step 2: Review your presentation and ensure that all the speaker notes are properly inserted for each slide.

Step 3: Go to the "File" menu in the top-left corner and click on "Export to PDF."

Step 4: A new window will appear with PDF export options.

Step 5: Choose the destination folder where you want to save the PDF file and give it a suitable name.

Step 6: Click on the "Export" button to start the conversion process.

Step 7: WPS Office will now create a PDF file that includes all the slides along with the corresponding speaker notes.

Step 8: Once the export is complete, navigate to the destination folder to find your PDF file.

Double-check your presentation for any formatting or content errors before exporting to ensure a smooth conversion.

Make sure the speaker notes provide clear and concise explanations for each slide to enhance the reader's understanding.

To ensure the best viewing experience, use standard fonts and formatting that are compatible with PDF documents.

2. How to Save Microsoft PowerPoint as PDF with Notes

If you use Microsoft PowerPoint and need to save your presentations as PDF files while preserving the speaker notes, follow this step-by-step guide for a seamless process.

Step 1. Open your PowerPoint presentation.

Step 2. Add speaker notes to each slide.

Step 3. Go to "File" > "Save As."

Step 4. Choose a location and name for the PDF file.

Step 5. Select "PDF (*.pdf)" as the file format.

Step 6 . Click on "Options" and choose "Notes Pages."

Step 7. Click "OK" and then "Save" to create the PDF with notes.

Always double-check your PowerPoint presentation for any errors or formatting issues before saving it as a PDF.

Ensure the speaker notes provide clear explanations and additional context for each slide to enhance the reader's understanding.

Choose a suitable name for the PDF file that reflects the content of the presentation and its purpose.

#3. Using Free Online PDF Converters

Wps pdf tools.

WPS PDF Tools is a part of WPS Office, an all-in-one office suite that offers a range of powerful and free PDF solutions.

Why Choose WPS Office:

Free to Use: WPS Office provides a free version that covers most users' needs, making it a cost-effective option.

Compatibility: WPS Office is fully compatible with Microsoft Office formats, ensuring smooth collaboration with users of other office software .

User-Friendly: The user-friendly interface makes it easy for anyone to create, edit, and manage documents without any hassle.

Cloud Integration: WPS Office offers cloud integration, enabling you to access your files from anywhere with an internet connection.

Powerful Features: Despite being free, WPS Office comes with advanced features like document collaboration and extensive formatting options.

Cross-Platform Support: WPS Office is available on Windows, Mac, Linux, Android, and iOS, ensuring compatibility across different devices.

Step 1. Visit the WPS PDF Tools website at www.pdf.wps.com/free-pdf-converter/ .

Step 2. Click on the "Choose File" button to upload your PowerPoint presentation from your computer.

Step 3. Once the file is uploaded, the conversion process will begin automatically.

Step 4. Wait for the conversion to complete, and the PDF file will be ready for download.

Step 5. Click on the "Download" button to save the PDF file to your computer.

Smallpdf.com

Smallpdf.com is a user-friendly online platform for all your PDF needs. It offers a variety of tools to convert, compress, edit, and secure PDF files effortlessly.

Step 1. Go to the Smallpdf blog post on how to save PowerPoint as PDF at www.smallpdf.com

Step 2. Follow the instructions provided on the page to upload your presentation and initiate the conversion process.

Step 3. Wait for the conversion to finish, and the PDF file with your presentation and speaker notes will be available for download.

Step 4. Click on the "Download" button to save the PDF file to your device.

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1. Is there a way to export just the notes from PowerPoint?

Yes, there is a way to export just the notes from PowerPoint. Follow these steps:

Step 2. Go to the "File" menu in the top-left corner.

Step 3. Select "Print" from the dropdown menu.

Step 4. In the "Print" settings, choose "Notes Pages" under the "Settings" section.

Step 5. Choose your desired printer or select "Print to PDF" if you want to save the notes as a PDF file.

Step 6. Click on the "Print" button.

This will print or save each slide's notes as separate pages, allowing you to export just the speaker notes from your PowerPoint presentation.

2. How to add speaker notes to my PowerPoint slides?

To add speaker notes to your PowerPoint slides:

Step 1. Open your presentation in PowerPoint.

Step 2. Go to the "Normal" view by clicking the "Normal" button at the bottom-right corner.

Step 3. Below each slide, you'll see a section labeled "Click to add notes."

Step 4. Click on that section and type your speaker notes for that slide.

Step 5. Continue adding speaker notes to each slide as needed.

Step 6. To view the speaker notes, switch to the "Notes Page" view by clicking the "Notes Page" button at the bottom.

Step 7. In the "Notes Page" view, you'll see the slides along with their corresponding speaker notes.

Now you have added speaker notes to your PowerPoint slides, which will help you during your presentation without being visible to the audience.

3. How to present with notes in PowerPoint?

To present with speaker notes in PowerPoint:

Step 1. Open your presentation.

Step 2. Go to the "Slide Show" tab.

Step 3. Click on "Set Up Slide Show."

Step 4. Choose "Presented by a speaker (full screen)."

Step 5. Check the "Show speaker notes" box.

Step 6. Click "OK."

Step 7. Start your presentation with the F5 or "Slide Show" button.

Step 8. As you advance slides, your speaker notes will be visible only to you.

Step 9. Use the speaker notes to guide your presentation and provide additional information to the audience.

In summary, exporting PowerPoint to PDF with notes is a fundamental requirement for effective communication and sharing of presentations. We have explored various methods, including WPS Office, Microsoft PowerPoint, and free online PDF converters. Choose the method that best suits your needs, and enjoy seamless conversions to enhance your presentation experience with WPS Office.

1. View Notes in PowerPoint When Using One Monitor (Easy & Quick)
2. How to Present PowerPoint With Notes on Zoom (In Easy Steps)
3. How to Export Notes from PowerPoint (Step-by-Step)
4. Ultimate Guide on How to Export PowerPoint with Notes ( Easy & Quick)
5. How to Export PowerPoint Notes to Word Mac (Step-by-Step Guide)
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15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

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How to Save PowerPoint as PDF

Margarete Cotty

2024-05-22 13:36:15 • Filed to: Convert PowerPoint • Proven solutions

PowerPoint enables you to make stunning slides that you could end up being very easily presented and shared. Nevertheless, to talk about these types of document sharing across other operating systems it is recommended to save PowerPoint as PDF . This article has defined four different methods on how to save PPT as PDF file with Wondershare PDFelement - PDF Editor .

Method 1: How to Save PowerPoint as PDF

The actual Portable File Format (PDF) keeps probably the most flexible systems for just about any record structure. As a result, it's utilized by an incredible number of customers to talk about as well as store information every single day throughout various software programs and hardware products. It is just sensible to save PowerPoint as PDF. This conversion can be done by various methods which are defined below.

Step 1: Import the PowerPoint File

After opening the program, choose "Create PDF" button on the main window. Choose your PowerPoint document in the new window and click "Open" to upload. Then your PowerPointed files will be opened as a PDF.

On the other hand, drag the file for conversion to the application window and drop it in there. The rest of the work would automatically be done by PDFelement which includes detection of the file, uploading, and conversion.

Step 2: Save PPT as PDF

Once you have open the PowerPoint in PDFelement, conserve the brand new PDF document through navigating towards the "File" tab, after that "Save As" and identify by naming your document properly. There, you have saved the PPT as PDF successfully. Your PowerPoint demonstration has been effectively saved as a PDF file document inside your PC.

Method 2: How to Save PowerPoint as PDF

The second method of saving PPT as PDF can be done by clicking on the home window where you will find the second option of "From File".

Step 1: Click "From File"

Once you open the program, you can click the "From File" button under the "Home" tab.

how to save powerpoint as pdf with notes

Step 2: Save PowerPoint as PDF

In the new window, select the PowerPoint File and click "Open". This will automatically save the PowerPoint file as a PDF document. And the PDF document will be automatically open in PDFelement. You can just save it to your computer.

Method 3: How to Save PowerPoint as PDF in Batches

If you have lots of PowerPoint files to be saved as PDF files, then there is another very efficient method that can help you do your job as simple, easy and fast as possible.

In this method, you don't have to save each and every file one by one into PDF. You got to select a bunch of PPTs to be saved as PDF instead. Following is the step by step tutorial as to how to save PowerPoint as PDF in batches

Step 1: Click "Combine Files"

As soon as you launch PDFelement, you see "Combine Files" button under the "Home". Then, you have to combine all the required PPTs into one location. This practice saves you from saving each and every PPT one by one.

Step 2: Add Files

The next step is to add PowerPoint files so that they can be changed into PDF files all in one go. In this step, you have to "Drag and drop your files" in the specified location. Thus, you have to add all the required PPTs to be saved as PDF files here. So, now all the PPTs have been added here.

Step 3: Save PPT as PDF

Once you have added all the required PPTs in one location, the next step is to save them into PDF files and then save them as per your preferences. You can save them using the utility "Save As" in the folder of your choice. This method has been specifically designed to help you save on your time and energy by letting you save the required multiple PPTs into PDF files as a bunch and not separately one by one.

Now all the concerned PPTs have been combined together to be saved as PDF files.

PDFelement is an amazing PDF tool that facilitates the professionals working with PDF files. It helps you create and edit very efficient PDF files and documents almost in no time, in a manageable budget and above all with perfect security. It is fully capable of performing the following operations:

It can open, view, save, print and edit PDF files.
It can add, remove, edit, resize and rotate graphical data within the PDF format.
It can apply password and permissions to the PDF documents.
It can convert PDF files into different utilities like Word, HTML, text and all image files.
It can create an intuitive interactive form and recognize form field accordingly.
It can extract the required data from the interactive PDF forms and then export them using CSV format.
It can help you approve and sign into documents digitally.
It can unlock PDF text content within the images using OCR tool.
It can save your time and energy by converting, extracting and applying Bates number and watermark on the concerned data.

PDFelement is fully capable of speeding up your documentation job of using PDF files in the most efficient way. It can provide an intuitive user interface to the user with utilities such as a navigation panel, toolbar, work area, etc.

Method 4: Save PowerPoint as PDF Using Microsoft PowerPoint

If you are working on Windows and are using PPTs for presentations and want to save the specific slides as PDFs, then you can follow the method detailed below. If you are working on a PPT slide and want to save that particular slide as PDF, then, under Range, select the Current slide.

In case, there are multiple slides to be saved as PDFs, then click Slides (s), now, put the specific slide number according to the range in From and To boxes. The action will save the specified PPTs as PDFs.

Besides, if you want to specify a particular range of slides that you want to appear in Slides per page, you can do that by simply entering the particular range in Slides per page dropdown box. But, keep in mind that you have to modify the horizontal or vertical order accordingly.

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Download your new PDF and save it to your computer. When the conversion is done, your PPT, PPTX, and PDF files will be automatically deleted.

The Best PPT to PDF Converter

Our free PDF converter is the best solution for converting PowerPoint to PDF files. With our easy-to-use PowerPoint to PDF converter, you can quickly convert your PowerPoint presentations to PDF format while preserving the precise formatting and layout of your slides.

A suite of useful tools

Our easy-to-use tools make it possible to merge PDFs, split PDFs, compress PDFs, and even delete PDF pages. With several helpful online tools ready for you to use, editing your files has never been easier.

Consider a membership

You can continue to use our online PowerPoint to PDF converter for free, or sign up for a paid subscription for instant and limitless access to our full suite of tools. Added benefits include converting multiple PPT or PPTX files at the same time and unlimited file sizes.

Easy online access

As long as you can access the Internet, you can turn PPT and PPTX files to PDF whenever you need them, and you can access our other file conversion tools, too. Additionally, our PowerPoint to PDF converter works on any device or OS, like Mac or Windows, that can upload and download files.

All PPT, PPTX, and PDF files uploaded to our server will be encrypted using 256-bit SSL Encryption at the time of download. This is done to help combat against anyone who may want to view your data. Additionally, we will not share or sell your data to anyone else.

Automatic file deletion

After your PowerPoint file has been successfully converted, our PPT to PDF converter automatically deletes any remaining PPT, PPTX, or PDF documents, just in case you forgot to delete them manually to ensure your data remains secure.

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How to Convert PDF to PPT

How To Present a PDF Like a PowerPoint

May 2, 2024 by Hung Nguyen

Learn to present a PDF in full-screen mode like you would a PPT file or convert it to PPT for easy presenting.

You can present a PDF as if it were a PowerPoint presentation in two ways. You can either open a PDF and view the content in full screen or save the file as a PowerPoint. If you choose the latter, you can then open the file in Microsoft PowerPoint and present it as you usually would. Check out the full instructions for both methods below.

How To Present a PDF Like a PowerPoint Presentation

Open your pdf document with your pdf reader., click “view” and choose “enter full screen” or “slideshow.”, present as you usually would and navigate using the arrow keys., press the “esc” (escape) key to exit the slideshow when finished..

There are a few limitations to presenting PDF files like this: some media file types, such as animated GIF images, won’t work and will remain static in your presentation. You also can’t add speaker notes to PDF presentations. While we believe PDF is quite versatile, in this case, it might be better to convert the PDF to PPT format using our free converter.

How To Change a PDF to PPT To Present

Go to the PDF to PPT converter.
Drag and drop your PDF.
Wait for the tool to convert it to PPT.
Click “Download,” and you’re done.

2023-10-09 - How To Present a PDF Like a PowerPoint

Convert your PDF to PPT format in a heartbeat

Once you have the PPT file open, you can present the data as you would normally. If you have an older version of Microsoft Office, you’ll have to click the “Slide Show” tab and choose “Play from Start” to start a presentation.

While you have a PowerPoint file open, you can also edit the content as you’d like. Optical Character Recognition (OCR) is available within the PDF to PPT tool, where we’ll pluck the content of each PDF into an editable PPT file for your convenience. And while you’re on our blog, check out how to insert a PDF into a PowerPoint — learning new PDF and PPT-related tricks is always good!

We offer the most popular online PDF to PPT converter. A big part of our popularity comes from our simple and intuitive drag-and-drop interface as well as our range of practical tools to convert, edit, sign, protect, and lock PDFs and other documents. Of course, we also offer a tool to reverse this whole process and turn PPT back into PDF.

Easy to Convert and Present

Regardless of the PDF reader, from Adobe Acrobat/Adobe Reader to Preview, or even on your web browser, you should be able to present PDF like a PowerPoint with ease. If you want the extra benefits of presenting using PowerPoint, our tool is free to use, without the need t download software.

We hope this guide could be of help, and good luck with all of your future presentations!

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IMAGES

How to Save Powerpoint as PDF with Notes
Tutorial on how to save PowerPoint presentation as PDF with notes
How To Save Powerpoint As Pdf With Notes
How to Save PowerPoint as PDF with Notes [Free of Cost]
How to Save PowerPoint as PDF File?
[Newest] How To Save PowerPoint as PDF with Notes

VIDEO

How to Save Microsoft PowerPoint File as PDF File on Windows 11/10
How to save PowerPoint presentation as PDF files? #shorts #ppt
How to Convert PowerPoint to PDF Free
How-to Save a PowerPoint as a PDF
How to save PowerPoint Presentation to pdf format
How to save PowerPoint as PDF with 6 slides per page

COMMENTS

Save and print PowerPoint as PDF with notes
Once you're ready to export your presentation, follow these steps: Click File on the top toolbar, then Print. Choose Show Details. Under the Layout dropdown menu, click Notes. Select Save as PDF from the PDF dropdown menu. Click Save. This will "print" your PowerPoint as a PDF with all your notes included.
How to Save Powerpoint as PDF with Notes
Open your Powerpoint file. Select the File tab at the top-left. Choose the Save As option and select where to save the PDF. Give the file a name, then click the File type dropdown and choose PDF. Click More options. Click the Options button. Select the Publish what dropdown and click Notes pages, then click OK. Click Save.
How to save a PowerPoint as a PDF with notes.
Open the File menu at the top of the toolbar and press Print. Select Show Details. Find the Layout menu and click Notes from the dropdown menu. In the PDF dropdown, choose Save as PDF. Click Save. Instead of sending your PPT to the printer, it will simply save it as a PDF. And since you clicked the Notes option from the dropdown menu, it'll ...
How to Save Powerpoint as PDF with Notes: A Step-by-Step Guide
Step 4: Select "PDF" as the file format. In the save dialog box, click on the drop-down menu for file format and choose "PDF.". Selecting "PDF" as your file format will ensure that your presentation is saved in a format that is easily accessible and widely used.
How To Save Powerpoint as PDF With Notes
Open your PowerPoint presentation. Click "File," then "Print.". Go to the "Show Details" section. Choose "Notes" from the "Layout" dropdown. Choose "Save as PDF" from the "PDF" dropdown, and click "Save.". Including your notes will still allow you to adjust the paper size, slide range to save, and all the ...
Save PowerPoint presentations as PDF files
People can view the slides even if they don't have PowerPoint, but they can't make changes to it. Select File > Export. Click Create PDF/XPS Document, then click Create PDF/XPS. In the Publish as PDF or XPS dialog box, choose a location to save the file to. If you want it to have a different name, enter it in the File name box.
How to Save Microsoft PowerPoint Presentations as PDF Files
This lets users without access to PowerPoint view the presentation (though they are unable to edit it). First, open the PowerPoint presentation to be saved as a PDF. Select the "File" tab and then click the "Export" option in the left-hand pane. You'll then be at the "Create PDF/XPS Document" tab. Here, select "Create PDF/XPS.".
2 Ways: How to Save PowerPoint as PDF with Notes
Here's how to do this. Step 1: Open the target presentation in Microsoft PowerPoint. Step 2: Go to File > Export > Create PDF/XPS Document. Then click Create PDF/XPS from the rightmost side. Step 3: In the Publish as PDF or XPS window, choose PDF in the Save as type field and click Options.
How to Export Your PowerPoint Presentation as a PDF File
Exporting without Speaker Notes, One Slide per Page. Click File → Save As. Select the PDF option from the drop-down menu. Then enter a name for the file and click Save. Saving as a PDF file in PowerPoint. If you have Adobe Acrobat PDF, there are two more options available for you: Click File → Save as Adobe PDF.
How to Save a PowerPoint Presentation as a PDF
Add a place to save your PowerPoint presentation as a PDF. Once you have picked a location to save your file, select PDF from the Save as type drop-down menu and select Save. Choose the destination where to save PowerPoint to PDF Print PowerPoint to PDF. Another method to save a PowerPoint such as a .pptx or .ppt file to PDF is to go to File ...
Method to Save Powerpoint as PDF With Notes
Step 4: Save your PowerPoint as PDF. Now select where you want the output PDF file to be saved then hit the "Publish" icon. The PowerPoint to PDF conversion process will begin. Once done find your saved PDF file with notes in your preferred output location.
How to Convert PowerPoint to PDF (Step-by-Step)
The fastest way to open the Save As dialog box in PowerPoint is by hitting F12 or Ctrl + Shift + S on your keyboard. The Save As dialog box gives you a variety of different ways you can save your presentation, including converting it into the PDF file format. 2. Open the Save As Type dropdown.
How to Save a PowerPoint Presentation As a PDF
How to save a PowerPoint as a PDF on Mac. 1. Open the PowerPoint to be converted, then click "File." 2. Select "Export" from the dropdown menu. In the "File" tab, click "Export." Steven John ...
How to Convert PowerPoint Notes Into PDFs: A Step-by-Step Guide
Step 8: Click 'OK' and then 'Save'. After selecting 'Notes Pages', click 'OK' to exit the options menu, then click 'Save' to convert your notes to PDF. Clicking 'Save' is the final step in the process. Your PowerPoint notes will now be converted into a PDF file with all your annotations intact. Once you complete these ...
How to Save PowerPoint as PDF with Notes [2024]
Steps to Export PowerPoint as PDF with Notes: Step 1. Launch Microsoft PowerPoint and click on "File" > "Open" to import the PPT/PPTX file you want to save. Step 2. For Windows users, you can click on the "File" button again, and you will find an "Export" button on the right side. Click on that button and select the first option, "Create PDF ...
How to Convert PowerPoint Notes Into PDFs
Click "Save As" again and this time select "PDF" from the drop-down menu. Select the "Options" button and click the "Publish What" pull-down and then select "Notes Pages." 5.
How to Save PowerPoint as PDF with Notes [Free of Cost]
Learn how to save PowerPoint as PDF with notes on Windows: Step 1: Open and convert the PPT as PDF. Double-click your PPT with notes to open it in its native program. Then click "File" in the upper left corner and choose the "Export" tab. Select "Create PDF/XPS Document" and tap the "Create PDF/XPS" option. Step 2: Choose the ...
[Newest] How To Save PowerPoint as PDF with Notes
Firstly, open your PowerPoint presentation file. Now, click "File" on the top left of your Mac and select the "Print" button. After that, click the dropdown menu from the option "Layout," and select "Notes". Lastly, click on "Save as PDF" and complete the process. Method 4.
How to Export PowerPoint to PDF With Notes(Easy & Fast)
Step 1: Launch WPS Office and open the presentation you want to export to PDF with notes. Step 2: Review your presentation and ensure that all the speaker notes are properly inserted for each slide. Step 3: Go to the "File" menu in the top-left corner and click on "Export to PDF." Step 4: A new window will appear with PDF export options.
How to Save PowerPoint as PDF with 4 Methods
Step 1: Import the PowerPoint File. After opening the program, choose "Create PDF" button on the main window. Choose your PowerPoint document in the new window and click "Open" to upload. Then your PowerPointed files will be opened as a PDF. On the other hand, drag the file for conversion to the application window and drop it in there.
Save pptx as a PDF with notes and with text slides
In PowerPoint, click the File tab> Export. Click Create PDF/XPS Document> Create PDF/XPS. In the Publish as PDF or XPS box, choose a location to save the file and give a name to the file. Click Options, under Publish options in the Options box, select Notes Pages, as shown below. Click OK.
Save Powerpoint as PDF with Notes
Instead of File>Save As, please use File>Print . Look for the Layout: dropdown and change it from Slides to Notes. In the lower-left corner of the dialog, click on the PDF button and choose Save as PDF... Thanks for your feedback, it helps us improve the site. Hello, I've been trying to save my Powerpoint file with notes as a PDF, however doing ...
Best PPT to PDF Converter: Convert Powerpoint Online (FREE)
Download your new PDF and save it to your computer. When the conversion is done, your PPT, PPTX, and PDF files will be automatically deleted. ... you can quickly convert your PowerPoint presentations to PDF format while preserving the precise formatting and layout of your slides. A suite of useful tools. Our easy-to-use tools make it possible ...
How To Present a PDF Like a PowerPoint
How To Present a PDF Like a PowerPoint Presentation. Open your PDF document with your PDF reader. Click "View" and choose "Enter Full Screen" or "Slideshow.". Present as you usually would and navigate using the arrow keys. Press the "ESC" (escape) key to exit the slideshow when finished.

How to Save Powerpoint as PDF with Notes: A Step-by-Step Guide

Introduction

Step by Step Tutorial: How to Save PowerPoint as PDF with Notes

Step 1: Open your PowerPoint presentation

Step 2: Click on “File”

Step 3: Choose “Save As”

Step 4: Select “PDF” as the file format

Step 5: Click on “Options”

Step 6: Select “Notes Pages”

Step 7: Save your PDF

Additional Information

Frequently Asked Questions

Will my hyperlinks still work in the PDF?

Can I edit my notes after saving the PowerPoint as a PDF?

How can I ensure my notes are readable in the PDF?

Can I include my notes without showing the slide images?

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Full Guide: How to Save PowerPoint as PDF with Notes

Way 1: Save PowerPoint as PDF with Notes Using Microsoft PowerPoint

#1. Via the Save As Option

#2. Via the Export Option

Way 2: Save PowerPoint as PDF with Notes Using Google Slides

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How to Export Your PowerPoint Presentation as a PDF File

Exporting without Speaker Notes, One Slide per Page

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How to Convert PowerPoint to PDF (Step-by-Step)

Table of Contents

Convert PowerPoint to PDF as full page slides

1. Open the Save As dialog box

2. Open the Save As Type dropdown

3. Select the PDF file format

4. Choose a location and/or rename your PDF

5. Click Save

6 Types of PowerPoint Content That Will Not Convert to a PDF

1. PowerPoint Animations

2. Off-slide content

3. Slide transitions and special effects

4. Zoom transitions

5. Zoom Transitions

6. Videos, audio and other media file types

Converting Speaker Notes and Multiple Slides per Page into the PDF file format

1. Open the Print dialog box

2. Select the Microsoft Print to PDF printer

3. Select the correct Notes Page or Handout layout

4. Click Print

5. Choose a location and name for your PDF

6. Click Save

Final Thoughts

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