best way to share presentation on zoom

How to Give a Presentation on Zoom? [A Step-by-Step Guide!]

By: Author Shrot Katewa

If you’ve never used Zoom, giving a presentation on it might seem a bit challenging. But, that’s a challenge we will have to learn to overcome as the world moves digital more and more day by day. The key question really is how to give a presentation on Zoom!

To give a presentation on Zoom, first, start by joining a meeting. Now open the presentation file on your computer and share the slides on Zoom using its “Share Screen” feature. You should test your camera, mic, speaker, and internet connection before you start with your presentation.

As easy as it may seem, some of you may need further detailed instructions. So, in this article, I will provide a step-by-step guide on things that you need to do in order to deliver a presentation on Zoom successfully! Plus, I will also share some tips that can help you ace your presentation on Zoom!

So, without any further delay, let’s get started!

Understanding the Zoom Application Interface

Before we understand the steps to give a presentation using Zoom, it is perhaps a good idea to acquaint yourself with the Zoom user interface first. If you are well-versed with it, then perhaps you may want to skip this section and click here instead.

Logging into Zoom

Although you can login to your account using zoom website too, but it is best to download and use the zoom app .

Once you have download the app, you will be prompted to login to your account. If you don’t have an existing account, you can either sign up or even login using your social account such as Google or Facebook. It’s actually quite simple.

If you feel that you don’t want to sign up or even use the social accounts for your meeting, you can choose to use “Sign In with SSO” option. SSO stands for single sign on and this allows you to sign in even when you don’t have an account with Zoom just once.

Zoom Home Screen

Once you’ve logged in, you will be taken to the home screen on Zoom.

There are a bunch of different things that you ca do with the home screen on Zoom. If you have been invited for a meeting, you will need to click on “ Join “. However, you will also need the meeting ID and the password for the meeting. If you don’t have the details, you will perhaps need to contact the person hosting the meeting.

You can also host the meeting yourself by using the “ New Meeting ” button. You can set a new meeting and invite others to join using this option.

Likewise, you can also schedule a meeting in the future using the “ Schedule ” option.

Furthermore, for changing the account related information, just click on your profile picture in the top-right corner of your window.

Lastly, there are several other detailed settings that you can tweak for your Zoom application. Almost all the other settings can be found in the “ Settings ” section by clicking on the “ Gear Icon “.

Zoom Virtual Meeting Window Interface

Once you are a participant in a virtual meeting, either by joining an existing meeting or by starting a new meeting, you will be greeted with an image similar to the one mentioned above.

On this screen, you will be presented with several different options. Some of the key functions that you will need to be aware of are as follows –

• Mute – Turning on the Mute or Unmute
• Video – Toggling between your Video
• Participants – Checking the names of the Participants
• Share Screen – to deliver a presentation (more on this later)
• Record – To record a meeting session
• End – Knowing how to end a meeting and exiting a call.

All the above functions will be visible on a small bar at the bottom of the window. If you are not able to see this option bar at the bottom, just hover over at the bottom part of your screen and all the options will appear .

Although there are other features that are also available for a zoom user or a participant, however, the aforementioned features should be good enough to deliver a presentation. These 6 features are at the very least something that you should be aware of.

How to Give a Presentation on Zoom (Step-by-Step)

Zoom has become a common tool for giving virtual presentations today. It is a widely used tool at conferences, meetings, and other events! If you are giving a presentation on Zoom for the first time, then perhaps you should be aware of a few things –

Here is a quick step-by-step guide on how you can give a presentation on Zoom:

Step 1: Install Zoom

Download and install the Zoom application to your desktop. To download the application, visit https://zoom.us/download and download the Zoom Client to your computer.

Step 2: Login to your Zoom Account

After installing the application, open it and log into your Zoom account. If you don’t have one, you can sign up for free using your email account.

Zoom also has options to sign in using SSO (Single Sign-On) or with your Facebook or Google account.

Step 3: Test Audio and Video Settings

Before you start or join a meeting, you will need to configure and test your audio and video settings.

To do that click on the gear icon on the Zoom application’s home screen. This will open the settings menu.

Now click on the “Audio” tab and select the microphone you are going to use. Try our different audio settings. After the microphone, select the speaker for audio output. If you can’t hear anything, try out another speaker source.

After configuring audio, click on the “Video” tab. From there, select the camera that is connected to your desktop. Tweak different video settings and find out what works best for you.

Step 4: Join or Schedule a Meeting

Now start a meeting by clicking on “New meeting”. You can also schedule a meeting on Zoom. To do that, click on “Schedule” and set up when you want to start the meeting. After completing the set-up, Zoom will give you a URL. Share it with the team members to join the meeting.

Or you can join a meeting by clicking “Join” on the Zoom client’s home screen. You can use a meeting ID or URL to join a meeting in Zoom.

Step 5: Open the Presentation

Once you have everything setup, you then need to prepare to show your presentation with your audience. To do that, open the presentation slides on your computer.

Step 6: Share Your Presentation

The last step in giving your presentation is to make sure that you share your presentation with your audience. To do that, click on “Share Screen” from the Zoom clients meeting window , select the screen where your presentation slides are open, and click “Share”. Now start presenting your slides to the audience.

Step 7: Stop Sharing to end the Presentation

One thing to know is how to end the presentation. To stop screen sharing, simply click on “Stop Share” located at the top of the screen . This option will only appear when you start sharing your screen.

How to Share a PowerPoint with Presenter View on Zoom?

To share your PowerPoint presentation slides with presenter view on Zoom, follow the steps given below:

Step 1: Open the Zoom App and Login

The first step really is to open the zoom app and login to your account.

Step 2: Join or Setup a Virtual Meeting on Zoom

Next, join the meeting. Remember, you need the meeting ID and password to join a meeting. Make sure you have requested for the details beforehand.

Step 3: Open Your PowerPoint Presentation

First step is really to open your presentation file that you want to present on the PowerPoint application.

Step 4: Put the Presentation in Presenter View

Now select the “Slide Show” tab from the top of the screen and click on either “From Beginning” or “From Current Slide” depending on your preference. This will open the slides in the “Presenter” view.

Step 5: Switch to the Zoom Application

Now, go to the Zoom application, start or join a meeting. While you are in the “Presenter” view on PowerPoint, press “ Alt+Tab ” to switch between applications in Microsoft Windows-powered computers. For iMac, use “Command+Tab” to move through open apps.

Step 6: Share Screen on Zoom’s Meeting Window

Once you are in Zoom’s meeting window, click on “Share Screen”, select the window where your PowerPoint slides are open in the presenter’s view, and click “Share”.

And that’s all you have to do in order to share PowerPoint with the presenter’s view in your Zoom meetings.

How to Share PowerPoint on Zoom Without Showing Notes?

There are two methods that you can use to share PowerPoint slides on Zoom without sharing your presenter notes. For the first method, you will need to have two monitors connected to your computer.

As for the second one, you can still share your PowerPoint slides on Zoom without sharing your notes (and you won’t need two monitors either). I’ve briefly explained both methods below.

Method 1 – Dual Monitor Method

In this method, you will be presenting your PowerPoint file on one monitor while looking at your presenter’s notes on the other one. Here’s how you can do that:

Step 1: First of all, open your slides on PowerPoint.

Step 2: Now join or start a Zoom meeting.

Step 3: Now click on “Share Screen” and select “Screen 1”. Then click “Share”. Here, “Screen 1” is your primary monitor.

Note: If you are not sure which one is your primary monitor, select where the PowerPoint file opened in.

Step 4: Now go to the PowerPoint application, click on the “Slide Show” tab, and from there click on “Monitor” and select “Primary Monitor”.

Step 5: Open the presentation file in the presenter’s view by clicking on the “Slide Show” tab and selecting “From Beginning” or “From Current Slide”.

If you have done everything correctly, participants will only be able to see the presentation slides while you have your presenter’s notes open on the second monitor.

In case you shared the wrong monitor on Zoom, click on “Screen Share” on Zoom’s meeting window, select “Screen 2” and click on share. This should fix your problem.

When you are sharing a screen on Zoom, you will notice a green border around that screen. This indicates which monitor you are currently sharing.

Method 2 – Sharing Portion of Your Screen

Follow the steps below if you have only a single monitor connected to your computer.

Step 1: Join or start a meeting on Zoom.

Step 2: Click on “Share Screen” and from the pop-up window select “Advanced”. From there select “Portion of Screen” and click on “Share”. This will give you a green border on your screen that you can adjust. Only the things that are inside this border will be shared on Zoom.

Step 3: Now open the presentation file in PowerPoint, and go to the presenter’s view by selecting “Slide Show> From Current Slide or From Beginning”.

Step 4: Adjust the size of the green border so that it only shows the presentation slides in the presenter’s view.

And that’s all you have to do. By doing so, your audience will only see the slides that you are presenting, but not your notes.

How to Show Yourself During a Zoom Presentation?

Ensuring that you are visible from time to time during a presentation can make it slightly more engaging and much more interactive. Here is how you can do that-

Step 1: First, start or join a Zoom meeting.

Step 2: Click on “ Share Screen ” and select the “ Advanced ” option. From there, select “ PowerPoint as Virtual Background ” and select the file you want for your presentation. Then click on “ Share ”.

Step 3: Make sure your video is switched on so that you are also visible to your audience. You can do that by clicking on “ Start Video ” on the Zoom Virtual Meeting Interface.

It will take some time for your slides to appear on the Zoom client. When it is done, participants will be able to see your face in front of the slides in Zoom. Make sure that your camera is connected to your computer and configured correctly.

This feature works best if you have a green screen behind you . If you have one, go to Zoom’s settings menu, select the “Background and Filter” tab and check “I have a green screen”. If you want to stop showing yourself during a zoom presentation, click on “Stop Video” on the meeting window and that will do the job.

Furthermore, you may sometimes want to show just yourself to the audience and not show the presentation at all. For that, all you need to do is simply click on “Start Video” in the Zoom Virtual Meeting Interface.

How to Record a Presentation on Zoom?

If you want to record your presentation on Zoom, you can do it easily. After joining or starting a meeting on Zoom, click on the “Record” icon located at the bottom of the meeting window. Once the recording starts, you can pause the recording or stop it whenever you like.

After the end of the meeting, the recorded video will be automatically converted into “.mp4” format and stored on your computer.

Tips for Giving an Awesome Presentation on Zoom

Giving a presentation in front of an audience is always a challenging task. Especially if it is online, many things can go wrong during your presentation. This is why I’m sharing some tips that can help you deliver an awesome presentation on Zoom. These are as follows –

1. Make a Professional Looking Presentation

There are several ways to make your presentation look really professional and high quality. One obvious method is to outsource your presentation to a specialised design agency! But, that can become really expensive depending on your budget.

Another (non-obvious) option is to use a PowerPoint Presentation Template! There are several high-quality and professional templates that you can get quite easily! In fact, using these Presentation Designs is quite inexpensive! You can download as many presentation templates as you want for as little as $16.5/month!

My favorite one is Agio PowerPoint Presentation template. It is perfectly suited to give a professional look to your presentation and yet it is quite quick and easy to use. Check out some of the images below –

Agio PowerPoint Presentation Template

Furthermore, make the presentation as simple and straightforward as possible. Do not confuse your audience with a network of colorful texts, graphs, or other contents.

Only use data and graphs that are relevant to your presentation. Also, the clever use of transition animations can make the slide appear much more engaging.

2. Check Your Equipment Beforehand

Whenever you are giving your presentation online, many things can go wrong. For example, your camera or mic may not function properly. Such interruptions will only make you a laughing stock in front of the participants.

Check your mic, camera, and speakers to find out whether they are working properly or not. Also, check your internet connection and your laptop’s battery level. If everything is ok, then you are good to go on with your presentation.

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How to Share a PowerPoint on Zoom

Share your screen, whether or not you're the presenter

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What to Know

• Anybody can share a PowerPoint on a Zoom call but may need permission from the call’s organizer.
• To see notes, you’ll need a second screen to divide the view or have your notes on a separate device.

In this article, we’ll discuss how to share a PowerPoint, or any presentation, on Zoom. You can do this in a few clicks for more straightforward presentations, but for more complex presentations, you may want some more tools.

How Do You Share a PowerPoint in a Zoom Meeting?

For a presentation where you don’t need to see your notes, sharing a PowerPoint is a quick process.

Open your presentation, and close any windows you won't need. This will limit clutter and distractions.

Log into your Zoom call and when you’re ready to present, click Share Screen at the bottom. Choose your presentation from the menu.

When using a single screen, you should always pick the specific program you want to share. Doing this will protect your data and prevent pop-ups and other interruptions.

Go to the Slide Show tab in PowerPoint and click From Beginning . For the smoothest presentation, do this before anyone else joins the call, where possible.

Use the controls in the lower left-hand corner or keyboard controls to move through your presentation as usual.

 Be sure to click on the Presentation window if you’re going to use keyboard controls. PowerPoint won’t acknowledge inputs from the keyboard unless you’ve deliberately clicked on the window.

How Do You Share a PowerPoint With Zoom and Still See Notes?

The best way to see your notes is to use a second monitor and PowerPoint’s Presenter View tools. Then your notes and controls are on one screen, visible only to you, and your presentation is on the other.

Open your PowerPoint and go to Presenter View to see your notes . This mode opens two windows: The presentation and the control panel.

Drag the control panel to your primary screen and the presentation window to your second screen. You’ll be able to see and control your presentation while looking directly into your webcam if you’re using it, and you won’t have to hold your neck at an angle to use the controls.

Log into the Zoom call and click Share Screen at the bottom. Choose your presentation window.

If you’ll need to present other documents or materials in addition to your presentation, have them open and minimized on your screen and share your second monitor instead. Then you can quickly bring those materials up without disrupting your flow.

Tips for a Better Zoom Presentation

If you're not the call organizer, contact them and ask what permissions they've set up and whether you'll need permission to share your screen. 

For meetings with multiple people sharing the same presentation, book a call a day before and practice "handing off" control of the slides in Zoom. Alternately, the person sharing their screen should prepare to move to the next slide when cued. Everyone should also have an up-to-date copy of the presentation, so it can continue if somebody drops out of the meeting.

Keeping Murphy's Law in mind, having your notes in one or two other places is a good idea. Consider using your phone and a printed copy to ensure that you can rely on one of the two additional sources for your notes if everything goes wrong.

To record yourself giving a PowerPoint presentation on Zoom, launch Zoom and PowerPoint; be sure to close all other applications. Create a new Zoom meeting, select Share Screen , select your PowerPoint presentation, and click Share . Launch your PowerPoint slideshow. In Zoom, choose Record > Record on This Computer . Your computer is now recording.

Join the Zoom meeting from your iPad using Zoom's mobile app for iOS. Open your PowerPoint presentation and tap Share Content from the meeting controls. You can use PowerPoint's annotation and drawing tools to make notations on your slides if you like.

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How to Present on Zoom: Google Slides and Powerpoint Presentation Guide & Tips

Presenting in front of your peers and superiors has to be one of the most daunting tasks ever. You’re never quite sure about the feedback you’d be getting, which only adds to the tension. However, in this pandemic season, the task of presenting has somehow gotten even more challenging. There are a lot of technical hurdles to overcome, which can seriously take the winds out of someone’s sail — especially if they are not very experienced on the matter.

Zoom, of course, has been the most popular video conferencing application over the last few months and offers a plethora of tools to put our minds at ease. Today, we’ll take you through all of them and even give you a couple of pointers to improve your presentation in Zoom.

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What is Zoom Screen Share and why is it important?

Screen Share is one of the most used and most important features of Zoom. It allows you to demonstrate your thoughts, give your peers a glimpse of your ideas. You can either share an application window, your entire desktop, or even a whiteboard — the possibilities are limitless here.

You can also start a screen sharing session without jumping through hoops of creating a separate meeting. Simply click/tap on the ‘Share Screen’ button in the Zoom client — both PC and mobile — and you’re good to go.

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Remember you’ll need a sharing key or meeting key for this to work. If you don’t have access to either, you must share your screen while you’re in a meeting.

To share your screen during a meeting, first, log in with the appropriate credentials and start a meeting. Then, hit the ‘Share Screen’ — ‘Share’ while on mobile — button right in the middle of the meeting options panel and what you want to share with the class.

We’ve covered the topic of screen sharing on Zoom quite extensively in a separate article. So, be sure to check that out .

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How to present a Powerpoint PPT in Zoom?

Microsoft Office suite is, without a doubt, the most widely-used presentation applications on the planet. It’s been on our computers for ages and it’s likely to stay put for a considerable amount of time.

With that said, Zoom doesn’t straight up give you the option to load the Microsoft Office component in the application. Still, there’s a pretty straightforward method of presenting in front of the class.

Related: 50+ Best Zoom Games

You can achieve the desired results with the help of Zoom’s Screen Sharing feature — yes, the bit we covered in the previous section. It simply allows you to pick a window of your choice and share it with the class.

What’s even more awesome is that the participants could even pitch in and share their thoughts if they see fit. Alternatively, you can also share your entire desktop screen, which is the best way to get more screen real estate.

With the basics out of the way, let’s see how you can present a slide on Zoom.

Related:   Zoom Error Code 3113 Fix

1. Create a separate slideshow window

If you have a traditional single-screen setup, this is the only guide you need to concern yourself with. The methodology is split into two bits — one: PowerPoint and two: Zoom.

First, open up Microsoft PowerPoint and pick the slide you want to share. Now, click on the ‘Slide show’ tab and hit ‘Set Up Slide Show.’

Then, select ‘Browsed by an individual (window)’ under ‘Show type.’ Hit ‘Ok’ to confirm.

Finally, switch to slide show mode by clicking on the ‘Slide Show’ tab and selecting either ‘From Beginning’ or ‘From Next Slide.’

This would open a slide show window, separately. If you do not want to show the slideshow in a separate window, all you have to do is skip the previous step — ‘Browsed by an individual (window)’

2. Present PPT on Zoom

Now, go back to your Zoom meeting and click on the ‘Share Screen’ option.

Now that the PPT has been launched in a separate window, you can easily select that window on the next screen and commence the slideshow. Click on ‘Share’ to begin.

Here’s how it’d look:

How to present using Google Slides on Zoom?

If Microsoft PowerPoint is a little too heavy for you, you could always opt for Google’s adequately powerful alternative called Slides. It allows you to create interesting yet simple presentations and share as you see fit. Of course, it also needs Zoom’s Screen Share feature to work as intended, which, at this point, should feel pretty natural to you.

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1. Use Presenter View

Now, if you want a more immersive experience and also keep track of the notes you might have, we recommend using the ‘Presenter View.’ With the View enabled, Google Slides would create a separate window for all your notes, which only you’d be able to see. The main presentation window, on the other hand, would remain clutter-free and free from distractions.

To use the ‘Presenter View,’ first, you simply need to go to your presentation page, click on the little downward arrow right next to the ‘Present’ button at the top-right.

Now, hit ‘Presenter View.’

As soon as you click that button, you’ll get a separate space for all your notes, while another clean window would appear for slideshows.

2. Use Zoom to present

Now that the windows have been separated, you can easily use Zoom to present the slideshow window. While in a meeting, click on the ‘Share Screen’ button and select the browser window with Google Slides on top.

Finally, hit ‘Share’ to start the screen-sharing session.

Some tips for a successful presentation

As we’ve discussed, presenting is one of the most daunting tasks in the world for most, even virtually. The techy jargon often only adds to the tension, making many people dread the sessions, even when they are completely prepared. Below are some basic handy tips for your next presentation.

Related: How to annotate on Zoom

1. Master your craft

Knowing the material is always the best way to prepare for a hectic presentation. If you know what you’re presenting and have complete faith in the report, you’re ought to do exceptionally well. However, when it comes to Zoom presentations, knowing just the material isn’t enough. You also need to make sure all your components are in order and you’re presenting with confidence.

Try a couple of dry runs, see if your presentation is working just as it’s supposed to. Practice the pitch if you have to. Checking all of these boxes would improve your chances of success, remarkably.

2. Dress for the occasion

When you’re not forced to present in a swanky conference room, it’s not difficult to lose track of the dressing etiquette. However, you must remember the scale of your presentation and try your best to look the part. Wearing a perfectly ironed shirt and fitted trousers would not only impress your peers and superiors, but it’ll also instill a sense of confidence in you.

Related: How to see everyone on Zoom

3. Create a quiet environment

Zoom is quite capable of filtering some noise out of video chats. However, it doesn’t have the quality to cancel out everything you throw at it. So, before you start a video conferencing session and go about your presentation, make sure you’re in a relatively quiet environment. There can be a bit of noise, here and there, but make sure your subtle points aren’t drowned by some rogue barks from the street below.

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A mediocre engineer hoping to do something extraordinary with his pen (well, keyboard). Loves Pink Floyd, lives football, and is always up for a cup of Americano.

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How to Present PowerPoint Slides in Zoom

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Preparing to present PowerPoint slides in Zoom for the first time can feel overwhelming. It's a different experience than face-to-face presentations, and naturally, you want to get it right. But don't worry, we've all been there, and we're here to help.

In this article, we’ll guide you through the process step-by-step, so you can deliver your presentation with confidence and avoid awkward pitfalls. Let’s dive in.

Present PowerPoint Slides in Zoom by Sharing Your Entire Screen

One of the easiest ways to share your PowerPoint slide deck is by sharing your entire screen. Here’s how to go about it.

• Open your PowerPoint presentation.
• Start or Join a Zoom meeting . Knowing how to use Zoom like an expert makes this step easy.

When you hide the toolbar, it may appear as a minimized window in your taskbar. Click the window icon to reveal it when you’re ready to stop sharing.

• Press the Esc key on your keyboard to exit the slideshow after your presentation.
• Click Stop sharing .

Sharing your entire screen lets you seamlessly switch between your PowerPoint window and other windows while bringing your audience along. However, it has a downside—your audience will see sensitive details or notifications if they pop up.

Present PowerPoint Slides in Zoom by Sharing a Window

With this method, you share only your PowerPoint window, so your audience won't see other areas of your desktop, including popup notifications. Here’s how to get it done.

• Join the Zoom meeting.

Ensure your PowerPoint window is maximized and running in the background, or it won't appear under the Window tab.

• Click Stop sharing or Stop share when you’re done presenting.

This method is perfect for multi-tasking—that is, sharing your PowerPoint window while viewing your notes (in a separate document) or seeing what’s happening in Zoom.

Rock Your PowerPoint Presentation in Zoom Like a Pro

And that's a wrap! You now know all the key steps to present PowerPoint slides effectively in Zoom. Remember, you have two main options: share your entire screen when you need to switch between different windows during the presentation or share a specific PowerPoint window if you're multitasking and want to keep the rest of your desktop private.

Practice using these features before your next presentation, so you're comfortable and ready. Alongside this, using a whiteboard in Zoom can make your presentations more interesting.

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The Ultimate Guide to Giving Virtual Presentations on Zoom

An irreverent and shockingly-actionable companion for anyone who wants to communicate to invisible audiences through a laptop screen.

I read a lot of “ultimate guides to X.” Most are not ultimate. Most aren’t even very readable. This is different. Oli Gardner has put together an extraordinary resource for both newcomers and experienced speakers. If you apply the tactics in this guide, I promise you’ll be among the best presenters online (or off) at your next engagement.

— Rand Fishkin. Co-founder & CEO, SparkToro.

What’s in the guide?

17 Chapters

29,584 words

84 Screenshots

Roughly speaking—and by that I mean super specific—the Ultimate Guide to Giving Virtual Presentations on Zoom contains six thematic parts, seventeen chapters, 29,584 words, eighty four precision-crafted interface screenshots to show you how to do cool things, high-production instructional videos full of fun, insights, marvellous techniques to marvel at, and did I mention that it’s twenty nine thousand, five hundred and eighty four words long?

Wait. If I add this paragraph to the number it’s actually 29,656. So, roughly speaking, it’s awesome.

This guide is actually free . I’m not asking for an email address. Helping you be a better presenter is my goal.

My only ask is that you consider sharing it with others, if you like the guide.

A few highlights from the guide

18 Zoom Features

Cool Zoom Features You Should Know About

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7 Bad Techniques

Things to Avoid Doing in a Virtual Presentation

Learn the most common mistake in a virtual presentation and how to avoid making them.

13 Good Techniques

Definitely Do These Things When Presenting

With a few simple techniques you can drastically improve your chances of pulling off a successful virtual presentation on Zoom. And no, I don’t expect you to build an actual stage like I did, but you can at least put a plant in the background.

Your Talk’s Purpose

Create Experience Moments

A key trait of successful speakers is that they understand their personal brand. They know what they represent, how they want to be perceived, and what success looks for them. This leads directly into how we should be designing our talk experiences.

Presentation Structure, Story, & Flow

Learn how to craft a story arc by reducing your big idea to it’s simplest form and chunking it into structured elements.

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Slide Design Tips for Virtual Presentations

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Real People

Virtual Audience Engagement

They may be invisible, but they’re still there, and they’re still real people who want to have a good time. Learn techniques for audience participation and five simple tricks to help maintain eye contact while presenting virtually.

Audio & Video

Create Professional Recordings of Your Talks

Learn the six elements of a great presentation recording. Plus techniques, tools, and lists of equipment you need to record professional high-resolution videos of your talks. It also covers editing in post-production, and how to add closed captions for enhanced accessibility.

6 Whoopsies

What to Do When Things Go Wrong

There are many things that can go wrong in a virtual presentation, most of them technical in nature. This chapter covers six serious issues, and offers creative solutions to turn a catastrophic and embarrassing moment, into a calm, collected, professional delivery.

5 Advanced Tips

Advanced & Creative Virtual Presentation Tips

Proxy hosts, shortlinks, customized meeting rooms, landing pages, and clickers, oh my. Enhance your expertise with these technical tips, and the best virtual speaking strategy of all—standing up.

23 Settings

Zoom Settings to Turn On or Off for a Successful Presentation

Zoom has a grand total of 301 settings—I counted them with my finger and brain—which can make it really hard to find a critical feature when it’s crunch time. This chapter breaks down the essentials and is your game-day checklist for success.

Intro Introduction to Virtual Presentations on Zoom

Chapter 1 18 Cool Zoom Features You Should Know About

Chapter 2 12 Things You Should Do in Your Zoom Presentation

Chapter 3 8 Things You Shouldn’t Do in Your Zoom Presentation

Chapter 4 Defining Your Presentation’s Purpose

Chapter 5 How to Define Your Talk’s Structure, Story, & Flow

Chapter 6 41 Slide Design Tips for Virtual Presentations

Chapter 7 6 Ways to Make Eye Contact With an Invisible Audience

Chapter 8 How to do Audience Participation in a Virtual Presentation

Chapter 9 How to Share Content during a Zoom Presentation

Chapter 10 How to Create a Stunning Video and Audio Recording

Chapter 11 Using Post-Production to Add Value to Your Zoom Recording

Chapter 12 How to Use Your Phone as a Beautiful Webcam

Chapter 13 What to Do When Things go Wrong in Your Presentation

Chapter 14 How to Ground Yourself and Get Ready to Present

Chapter 15 Advanced & Creative Zoom Presentation Techniques

Chapter 16 The Difference Between Zoom Meetings and Zoom Webinars

Chapter 17 23 Zoom Settings to Enable or Disable for a Smooth Presentation

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• Communication

How to Share PowerPoint Presentations in Zoom Webinar Meetings in 2024 (+Video)

If you're one of the millions of new users, you might be wondering how to share PowerPoint presentations on Zoom. With the help of this tutorial, you'll learn how to create a Zoom PowerPoint presentation and share it with your audience.

This tutorial has all the essentials. First, you'll see resources to create great presentations that work perfectly as Zoom webinar PowerPoints . Then, you'll see tips to use PowerPoint share screen features to show your presentation.

Your Quick Start Guide to Sharing PowerPoint Presentations in Zoom (Video)

Are you ready to learn more about sharing PowerPoints in Zoom? Watch this quick screencast to learn all about Word Headers and footers.

Or study the complete written tutorial below.

Why to Host a Successful PowerPoint Zoom Presentation Online

New ways of working require re-thinking collaboration. Zoom presentations are a great way to pull everyone together, even while working remotely.

When you're hosting a teleconference, you need an excellent way to share content. Only talking through your points might bore the audience. Package your information into a PowerPoint Zoom for a more engaging way to explain your ideas.

Here are three critical reasons that PowerPoint and Zoom are the perfect pair:

• Data comes to life . Can you imagine simply explaining statistics? Data rules the world, but it needs visuals to come to life. Giving a Zoom presentation online is better with charts in PowerPoint.
• Teams can collaborate in real-time . Thanks to Zoom's audio and video features, presentations are collaborative. Work together in real-time instead of sending the deck back-and-forth.
• Ideal for training . Thanks to the record feature, your PowerPoint presentation can become a helpful training resource. Just record your Zoom webinar PowerPoint and re-use it for those who couldn't attend.

Learn more about the essential parts of creating professional slide decks that work well as Zoom PowerPoint presentations below:

How to Share PowerPoint on Zoom

Every setup differs. We're going to cover two of the most popular arrangements. First, you'll learn how to use PowerPoint share screen features in a window. Then, we'll tackle full-screen shares with Zoom PowerPoint presenter view.

In this tutorial, you'll see screenshots that use the Cubix Professional PowerPoint template . It's polished and ideal for a Zoom meeting with PowerPoint. It's got all the essentials you need for a professional presentation.

How to Configure for Successful Zoom PowerPoint Presentations

No matter how you want to share your screen, there are a few Zoom settings you'll want to configure and confirm. There's nothing worse than wasting time when you start your meeting changing settings.

Let's get started:

Open Zoom and PowerPoint. You'll need both apps running to share the presentation software on a Zoom screen.

Now, let's walk through a few Zoom settings to ensure that your PowerPoint share screen works perfectly. Click on the  Settings  icon (gear icon) on the presentation software Zoom screen. 

If you plan to use your webcam, start on the  Video  section. Make sure that your webcam is working and selected. Mainly if you use an external webcam, checking this is essential. You don't have to turn it on for every call, but it helps to know your hardware is working.

Now, let's switch to the  Audio  pane. For the best results, I highly recommend using a source other than your built-in microphone and speakers. Using even your Bluetooth earbuds or a headset is typically much better than integrated hardware for a presentation software Zoom screen.

An important step on how to present PowerPoint on Zoom is to check your speakers and microphone.  Make sure to set your speakers and microphone using the drop-down options.  Then, click on Test Speaker  and  Test Mic  to confirm the options. This is sure to make your Zoom presentation online more professional.

1. How to Share Your PowerPoint Presentation on Zoom

Let's learn how to share PowerPoint on Zoom on a single screen setup. This is helpful if you're working on a laptop, for example. This setup works if you want to run PowerPoint in a window or full screen. 

To share PowerPoint on Zoom, you'll need to start a Zoom meeting (or join one that's already in progress.) Then, click  Share Screen  at the bottom of the window.

This next screen is an important one. It shows all the windows you've got open on your computer. Notice that there are two options to show your PowerPoint window. You could show the entire screen using the  Desktop 1  option. But it's best to select the PowerPoint window instead.

In the screenshot above, I've selected the Microsoft PowerPoint window. The advantage of this approach is that even if you drag and move your PowerPoint window around, it'll remain as the presentation software Zoom screen focus.

Also, sharing only your PowerPoint window avoids sharing too much of your screen. Many of us work with information that's at least somewhat confidential, and it's best not to share the entire screen. Use the rest of the screen to keep your notes or speaking cues in view.

That's it! Your screen share is live, and your audience can see it in real-time. Start the presentation on the  Slide Show  tab to kick off your Zoom presentation online.

2. How to Share Your Presentation On Multiple Displays

One of PowerPoint's most powerful features is  Presenter View,  which is ideal to use on multi-monitor setups. When you use this feature, you can show your notes and slide previews on one screen. Let's learn how to use a Zoom webinar PowerPoint with this setup.

Use Zoom meetings and Presenter View as the perfect match. It's all about keeping your notes and cues in view so that you can present confidently.

Presenter View is full screen on both displays, so you'll want to start sharing in Zoom before you turn it on. Again, return to the Share Screen  option in Zoom. This time, choose  Desktop 1  or  Desktop 2,  depending on which screen you want to share on your Zoom presentation.

In PowerPoint for macOS, start Presenter view  from the  Slide Show > Presenter View  button. On Windows, make sure the  Use Presenter View  box is ticked on the  Slide Show  tab. Then start the presentation.

Once your presentation starts, you might need to  Swap Displays.  Make sure that you show your presentation screen and not the notes view. Click  Swap Displays  at the top of the notes view to switch the screen you're sharing.

PowerPoint on Zoom is better with this view. You've got everything you need to prompt your speaking, plus you can see upcoming slides.

Presenter View is more powerful for a Zoom presentation online when you use features like speaker notes. Learn how to create notes that stay in view with the help of this quick video:

For more tips on how to use the Zoom meeting Presenter View to its full potential, make sure to check out our guide below:

No matter which setup you prefer, Zoom and PowerPoint are a great combination. It's more effective than merely explaining the information while staring into the webcam, trying to remember all your details on the fly.

6 Design Slides for Great Zoom Presentations in PowerPoint

To lead a successful Zoom webinar PowerPoint, you need great-looking slide designs. The same principles for professional presentations apply to Zoom PowerPoint presentations, too.

Let's learn to design slides for your Zoom meeting with PowerPoint. We're going to continue working with Cubix in this section to create a fitting Zoom webinar PowerPoint.

Let's build three slides that would work well for a Zoom webinar PowerPoint. Build slides like these and pair them with our tips that show you how to share PowerPoint on Zoom. 

1. The Data-Driven Slide

Your audience is sure to appreciate showing data in your Zoom meeting with PowerPoint. But you'll lose attention during a Zoom webinar PowerPoint if you recite data and expect them to understand!

Instead, let's use slide 167 for a PowerPoint on Zoom that shows data visually. This stacked bar chart is the best option for a PowerPoint share screen session. Here's what to do:

• Update data . Sync your chart for your PowerPoint Zoom presentation. Right-click on the chart and choose  Edit Data in Excel  to update your data for your Zoom presentation online.
• Update the text . A simpler headline and supporting points are better for a Zoom presentation. Just type over the text box placeholders to match your content to prep for the Zoom presentation online.
• Simplify the takeaway.  A Zoom PowerPoint presentation needs to be decisive to keep your audience's attention. Simplify the takeaway at the bottom of the slide.

2. The Agenda Slide

Want to cut to the chase for a Zoom video presentation? Share the agenda from the get-go! It helps your audience know exactly where the Zoom presentation online is going and wastes no one's time. That commands attention.

Slide 425 is a great start, but the slide will really shine with a few customizations to match your purpose:

• Update the slide title.  Be clear that this is the slide for your Zoom webinar PowerPoint where you show the agenda. A simple title update makes the slide's intentions clear.
• Use your branding . Click on any of the shapes or objects, then use the  Shape Format > Shape Fill  drop-down option to change the shape color.
• Update the text . Use each of the key points on the timeline to set a key milestone in the Zoom webinar PowerPoint you're giving.

3. The Device Slide

Rounding out slides for our Zoom meeting with PowerPoint, let's create a device mockup that shows an app in action. Skip the high-cost photoshoot and use a device mockup for a Zoom presentation online instead!

Slide 66 already has a smartphone image that works perfectly for a Zoom video presentation. Here are three updates to bring it to life:

• Add a device image . Grab a screenshot of your app, then add it to the placeholder. Right-click on the placeholder and choose  Format Background,  then point it to your screenshot image.
• Simplify the text . Busy slides never work well for Zoom presentation online events. Remove the text at the bottom, then move the key points to the space that's left.
• Type over placeholders . The text is already perfectly formatted, just type over the boxes to make it your own.

4. Title Slide

The title slide of your Zoom PowerPoint presentation is important because it will give your audience a little preview of your presentation. The title slide should include important details such as:

• company name
• presenter name
• presenter job title
• presentation date

Slide one works well for a title slide. Here’s how to make it a customized title slide:

Replace the title . There's a placeholder title on it already, so you’ll need to replace that one. Just highlight the placeholder text and press Delete on your keyboard. Next, click inside the text box and add your text.

Add your logo . To add your logo, you need to click on the Insert tab. Next, click on the Pictures button in the toolbar. Then double-click on your file to add it to your slide. Adjust your logo.

Add your name, job title, and date . You’ll need to create a new text box to add this information. To add a new textbox, click on the Insert tab. Next, in the toolbar, click on the Text box button. Use your mouse to draw the text box. Click inside the text box and start typing.

5. Team Slide

The team slide would typically come shortly after the title slide in your Zoom PowerPoint presentation. This slide showcases the employees who worked on the project you’re sharing on PPT on Zoom. This slide should include the following:

• each team member's headshot
• team member's name,
• team member’s title
• what they did for the project

Slide 49 can be used as a team slide. If you've got more than three members in the team, slides 46, 47, 48, and 50 can also be used for team slides. Here are some customizations you can make to create your PowerPoint on Zoom:

Add the team member’s pictures . First, right-click on the image placeholder to add your team member's image. Then, after right-clicking, choose the Change Picture option. Next, locate your image file and double-click on your image file.

Add their title and description . To add the team member's title and team contribution, highlight the placeholder text that's already there and press Delete on your keyboard. Next, click inside the text box and add your text. You can also add a text box by clicking on the Insert tab and then clicking on the Text Box button.

Change the graph on the screen . To change the percentages in the graph, click on them until you see green handles. Then, drag the green handles to the percentage that you want. Of course, you’ll need to change the percentage text yourself manually.

6. Q&A Slide

If your Zoom PowerPoint covers a complicated subject or a new product, consider having a Q&A slide. This slide gives you the option to answer any questions your audience may have. You can also use this opportunity to recap your presentation. Slide 511 can be used as a Q&A slide. Here are the customizations you’ll need to make:

Delete the placeholder text . Get rid of the text that comes on the slide. Highlight the text and press Delete on your keyboard. Also, remove the placeholder text in the background.

Add a textbox . Go to the Insert tab and click the toolbar's text box button. Next, draw a textbox in the middle of the screen and click inside to add your text.

Make the text larger . After adding your text, highlight it and click on the Home tab. The font size is in the toolbar, Next to your current font. Click on the arrow next to the current font size and choose the font size that you want.

Where to Find Top PowerPoint Templates for Your Next Zoom Presentation

Let's check out a resource to help you give an excellent Zoom webinar PowerPoint. With the help of pro designs from Envato Elements, you can source designs that are perfect for Zoom presentations online .

Envato Elements has an incredible offer. One subscription gives you unlimited access to PowerPoint templates and so much more. That's sure to help your Zoom video presentation look its best and succeed in reaching your audience.

Start Sharing on Your Zoom Meeting With PowerPoint Today

Zoom and PowerPoint are two top tools, and they're better when you pair them together. Now that you've learned how to share a PPT on Zoom try using Zoom next time you need to present.

Before you start your online meeting, don't forget that your Zoom video presentation is better when you work with professional PowerPoint templates. It's better with unlimited downloads. 

Before we go, here's one more reason to use a Zoom PowerPoint presentation: you can skip webcam footage of yourself ! That's sure to convince you to use PowerPoint on Zoom. 

Why not download your favorite Zoom PowerPoint presentation template now? Start building your next Zoom presentation.

Editorial Note : This tutorial was last published in November of 2020. It's been reviewed and updated for accuracy by Sarah Joy . It's also been revised to include a video—with special help from Andrew Childress .

How to share your screen on Zoom in 2 different ways on a computer or mobile device

• You can easily share your screen on Zoom during a group meeting using the desktop or mobile app.
• You can share a screen before you have joined a call from the app homepage, or choose to begin sharing at any time during a live call.
• The process looks slightly different on each app, and the desktop version offers more options for screen sharing — including options to annotate and use a whiteboard.
• This story is a part of Business Insider's Guide to Zoom .

As more and more meetings become remote, it might be helpful to share your phone or computer screen with coworkers or students when you're on a Zoom video call.

Whether it's a marketing presentation or lecture slides, sharing a screen can be an easy way to show others your work. Additionally, you may wish to share your iPhone or Android phone screen if you don't have access to a full computer screen at the time of the call.

On either device's app, you can share your screen from the homepage — to join an ongoing call — or once you're already on the call screen yourself. The process looks slightly different on desktop and mobile devices, and the desktop version definitely offers more — including options to annotate and use a whiteboard.

Here's how to do both. 

How to share screen on Zoom from its homepage

1. If you haven't started a call yet, you can begin sharing your screen from the Zoom app home screen. On your desktop, this option is found in the "Home" tab. On your phone or tablet, this is found at the top of the "Meet & Chat" tab. Click or tap to begin the process.

2. On either device, a pop-up will open prompting you to enter the Sharing Key or Meeting ID. You will have to enter this information to join an ongoing video call. Click "Share Screen" on your desktop or "OK" on your phone or tablet when you're ready.

3. Enter the meeting password. Click "Join" on your desktop or tap "OK" again on your mobile app.

4 . From here, the process to share screens is a bit different for the desktop and the mobile device version.

• If you're using a computer, simply choose what you'd like to share on the video call. On your desktop, you'll have lots of options, such as your multiple screens, a whiteboard, your iPhone if you plug it in, and any apps you may have open on your computer. Select what you'd like to share and click the blue "Share" button in the bottom right hand corner. You have now joined the call and are sharing the screen you've selected.
• On your mobile app, the process looks a bit different. After you enter the Meeting ID and password, you'll be greeted with a screen that says "Not Sharing Screen Yet."
• After the next page loads, you'll be prompted to start the broadcast. You can opt to turn the microphone off or on as well. Tap "Start Broadcast" once you're ready.
• A countdown will begin. Once the broadcast begins, a red band will appear at the top of your screen and a timer will start.
• You are now free to move about your phone. Whatever you do is now being live broadcasted to others on the call.

How to share screen once on Zoom if you're already on a call

1. If you are already on a call, the process looks a bit different — and may even be easier. From your call screen, click the "Share Screen" button. Whether you do so on your phone or computer, this button is found at the bottom center. Tap on your screen or move your cursor if this menu has disappeared. You can also use the Shift + Command + S shortcut on your Mac or Alt + Shift +S on a PC. 

2. On your desktop, this will open a pop-up with options. Select what you'd like to share and click the blue "Share" button to proceed.

3. This will automatically broadcast the app or desktop view you chose to share. A small Zoom pop-up will be visible at the top of the screen reminding you that you are broadcasting. If you hover over this pop-up you can find more options.

4. If you'd like to share a different screen, click the green "New Share" option in the middle. This will reopen the menu, where you can switch apps or choose to use the whiteboard. In addition to the "New Share" option, you'll find other helpful buttons.

• Click the appropriate buttons to mute or unmute and start or stop your video.
• Click "Participants" to view your participants. Find your meeting information below.
• Click "Stop Share" or "Pause Share" to stop the broadcast.
• Click "Annotate" to open a separate pop-up. Click the "X" to close this window, where you'll find many tools. For example, you may find it helpful to draw arrows or circles to highlight important information on the screen.
• Click "More" to open a drop-down menu where you can find a condensed version of Zoom call features, such as chatting with callers or invite more. 
• On the mobile version, you'll have to complete a few extra steps. After you tap "Share Content," a pop-up will appear. Tap "Screen."
• You'll then be prompted to choose how you'd like to screen-record. Instead of selecting "Photos," choose to "Zoom Broadcast" instead.
• After you tap "Start Broadcast" a countdown will begin to let you know you are now recording. A red band will appear at the top of the screen with a timer. Tap "Stop Broadcast" to end the live stream.

Anything you do on your iPhone, iPad, or Android device will be displayed to other call participants. Tap the red banner or return to the Zoom app at any time to stop or make audio changes.

Related coverage from  Tech Reference :

How to use the 'raise hand' feature in zoom on a computer or mobile device, how to add zoom to your google calendar by installing an add-on, 'where does zoom save recordings': how to find your zoom meeting recordings in 2 ways, how to join a zoom meeting on your computer or mobile device, how to send a zoom invite in 4 different ways, to set up group meetings with colleagues or classmates.

Insider Inc. receives a commission when you buy through our links.

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11 Essential Tips for Presenting on Zoom

January 24, 2022 - Dom Barnard

A boss unwittingly disguised as a potato during Zoom meetings, cries of “you’re on mute!” and guest appearances by kids and pets, are among the hilarious anecdotes attached to this hugely popular app.

However, it becomes serious when you need to make a good impression in a virtual meeting, job interview or presentation.

Zoom became a massively popular communications tool for business, education and social meetings during the Pandemic. In 2020, there were  485 million Zoom downloads , which is 30 times more than the year before!

Of course, some of the top Zoom presentations tips apply equally well to in-person or online delivery. Such as establishing your end goals, preparing a flowing framework and strong content, then practising your speech more than once. However, there are particular advantages and disadvantages to Zoom, to get the right results for presenting online.

These Zoom presentation tips will help grow your competence, confidence and success.

1. Put some trousers on!

One of the great things about Zoom presentations is there is a degree of informality and comfort.

You can dress just your top half smartly, have a hot beverage just off-screen, and do your best public speaking in familiar surroundings.

One of the worst things about Zoom presentations is …there is a degree of informality and comfort!

You can find yourself easily distracted, lacking in focus and slower in your responses.

The best way to present well on Zoom – when the stakes are high – is to create a wholly business-like environment and attitude. Use a space in your home or field location that’s as bland and clinical as possible, with no potential noise disturbance. Dress smartly from head to toe to create the best mindset.

Site your technology in front of you and imagine it’s a lectern and a set of multi-media tools in a meeting room or lecture theatre.

2. Use the superpower of data

While you’re using technology to communicate or collaborate, it’s common sense to optimise ways to enhance your presentations.

As part of your extensive preparation for important Zoom meetings, consider what documents, images and graphics to share, to add credibility and professionalism to your pitch. Or, simply to hold the attention of a Zoom audience from start to finish.

Familiarise yourself with the Share Screen option on Zoom, and the best ways of displaying videos during a Zoom call, including advanced share methods for online presentations.

There are good Zoom share screen tips here, including how to add a video to presentations on Zoom.

Zoom presentations with visual content are  43% more persuasive . Also, 90% of the information we process comes from visual input. So your Zoom presentation materials could be what gets you that job, funding or agreement.

3. Non-verbal communications tips for Zoom

Don’t assume that online presentations release you from many of the body language pitfalls and best practices. The opposite is true, as you need to focus on non-verbal cues even more.

If you deliver your Zoom presentation in a rigid, static and clinical way, you are missing out on some of the best ways to be successful in communications.

People respond to people. Effective communication requires warmth, authenticity and establishing a strong personal connection with your audience. Being robotic when presenting online won’t help you to succeed.

If this is an intense online meeting, then showing empathy can also increase the engagement and openness you achieve.

How do you communicate non-verbally on Zoom?

Without going over the top, be purposeful and slightly exaggerated in your body language. Sit straight and lean subtly towards the screen. Never away from it and certainly no slumping, crossed arms or chin/elbow leaning!

Smile, nod and keep strong eye contact, including showing your attention passing from person to person across a split-screen. Use hand gestures and show subtle movement in your upper body to add emphasis to key points.

4. Verbal communications skills

Zoom presentations also make it too easy to slip into a monotone voice or race through a presentation. You may even find the process of talking to technology – not live people – causes you to ramble, or get lost in your ad-libs or Q&A responses.

Make sure you articulate clearly, add emphasis when needed, and generally modify your tone regularly but logically.

Don’t be afraid to leave small pauses to drive a point home, or to take a deep breath while you construct your next point. If you look directly at the screen and hold eye contact, this ‘white space’ is perfectly acceptable.

5. Is everyone listening?

One of the most important presentation skills, in general, is reading the room. Is your potential boss or buyer looking bored? Are the panel of decision-makers getting confused? In contentious presentations, being able to spot your biggest dissenter from their non-verbal communication can help you shift your focus to winning them over.

It’s challenging to gain that sort of body language intel from online meetings. So, the best Zoom presentations compensate for that.

It can be as simple as adding more direct questions to your content and literally pausing regularly to ask your audience about queries or concerns. Make your questions open-ended, not a yes or no response.

“Let’s take a minute. What else do you need to know about that part of my presentation?”

Also, keep Zoom presentations succinct, flowing and animated. Your audience will drift away subconsciously if your delivery is pedestrian or you talk for too long without involving them.

Remember, attention spans are even shorter on technology!

Practice your video presentation and get feedback on your performance with  VirtualSpeech .

6. Opening Zoom presentations with pizazz

No, this doesn’t refer to grabbing your audience’s attention with a juggling trick or wearing your most colourful or glamourous finery.

How you start a Zoom presentation sets the tone. If you instantly engage their interest with a compelling opening, the attention and engagement last.

This should primarily be 100% clarity on the purpose of your presentation and the desired outcome. As well as establishing your credibility and methods to achieve the end goal.

Vague introductions and slowly revealing your key points drains your time and your audience’s attention.

What makes a good opening for Zoom presentations?

7. Icebreakers

You can’t shake their hand, but you can issue a quick, warm greeting and a short, relevant fact about yourself that helps them to warm to you.

8. Storytelling techniques

These work for a myriad of business communication tasks. Give a short (that word again) anecdote or illustration, to give context to your Zoom presentation. That could be about you, your product or the outcome you are requesting, for example.

9. Meaningful quotes in presentations

“The single biggest problem in communication is the illusion that it has taken place.” – George Bernard Shaw.

Good quotes can work!

10. High impact fact

Another great opening for Zoom presentations is a little known fact or ‘behind the scenes’ secret that grabs attention. Did you know,  one-third of adults still sleep with a ‘comforter’  like a soft toy or blanket? (Not relevant to many presentations but it’s a memorable statistic that caught OUR attention.)

Wake your audience up with something they want to remember – and share with others – and they will be alert and ready to listen.

11. End Zoom presentations correctly

One last piece of advice on Zoom presentations. Don’t get so relieved when you get to the end, that you forget your call to action.

All communication should include an invitation of some kind, in clear language. What would you like your audience to do, now your Zoom time is over? Tell them that and thank them for your attention, with one last warm smile.

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How to share PowerPoint presentations on Zoom

Published on March 1, 2023

A quality PowerPoint presentation can add immeasurably to an online meeting, so it’s essential to know how to share PowerPoint on Zoom . You can even check your notes while your meeting partners see your presentation. The only prerequisite is having permission to share your screen with the meeting. If you scheduled the meeting, then there’s no need to ask. But if it isn’t your meeting, you’ll need to ensure whoever called the meeting allows other participants to share their screens. Then follow the instructions below, and you can share your carefully constructed PowerPoint presentation over Zoom.

QUICK ANSWER

To share a PowerPoint presentation on Zoom, open your PowerPoint presentation and select the Slide Show tab. Start the slide show by clicking From Beginning. In Zoom, click the Share Screen button, and select the PowerPoint slideshow window. Click Share to begin sharing this window with the meeting.

KEY SECTIONS

How to present PowerPoint on Zoom with notes

First, open the presentation you want to share in PowerPoint and open the Slide Show tab. Click Set Up Slide Show.

The menu that comes up will let you set important parameters for your presentation. You can choose:

• Whether to present in a window or full-screen.
• Whether to operate the presentation manually or let it run automatically.
• Which monitor will have the presentation on it (for multiple-monitor setups.)

Set your preferences and click OK.

Next, open Zoom and either set up or join a meeting (again, make sure you have permission to share.) Click the Share Screen button at the bottom.

Use the menu that comes up to choose which window you want to share. You can also choose to share or not share audio in this window. Choose the PowerPoint window and click the blue Share button.

You will now be sharing your PowerPoint window with the meeting. Click one of the Begin Slide Show buttons in PowerPoint to begin your presentation.

At the top of the screen, there will be controls for screen sharing. When your slide show ends, click Stop Share to return to the meeting.

Presenting a PowerPoint presentation on Zoom works great with pre-recorded narrations. But what if you want to use your PowerPoint notes as you present live?

There are two situations to consider when you want to use your notes as you proceed through the slides in your presentation. One situation is when you have two monitors (a monitor and a projector), and the other is when you only have one screen.

With two monitors

It’s easy to see your notes when you have two screens to work with. Begin in PowerPoint by clicking Set Up Slide Show.

Set your show type to Presented by a speaker (full screen). Decide whether to advance through the slides manually or by using timings, and click OK. Now go to the Slide Show menu in PowerPoint and click the box that says Use Presenter View. Select the monitor to display the presentation in the drop-down box above it.

Now it’s time to start or join a Zoom meeting. When in the meeting, click Share Screen at the bottom.

From the menu of open windows on your computer that comes up, select the one named PowerPoint Slide Show .

You are now sharing one of your two screens with your Zoom meeting while, through your use of Presenter View, your other screen has your PowerPoint notes on each slide, controls for the presentation, a timer, and a preview of the next slide. It will look like this.

When your slide show has ended, you can use the End Slide Show control at the top of the page to return to your Zoom meeting. As you can see, using two monitors to share a PowerPoint presentation is convenient. But in a one-monitor situation, it can still be done.

With one monitor

To present with only one monitor and still have access to your PowerPoint speaker notes and controls, you will again use Presenter View, but differently. Start by opening Zoom, then continue by setting up your PowerPoint slide show to be full-screen.

Then start your slide show. It will begin in full screen.

In the lower left hand of the full-screen slide show, you will see a three-dot menu. Click the three dots, and a menu will come up. From that menu, select Show Presenter View.

Presenter View will now open in a separate window. Use Alt-Tab on your keyboard to navigate to Zoom, where you can start or join a meeting. When you’re in the meeting, click Share Screen.

From the window that opens, select the PowerPoint Slide Show window, and click the blue Share button.

You will now be sharing the full-screen presentation you started in PowerPoint with your Zoom meeting. Now use Alt-Tab again to navigate to the window whose name contains the words “PowerPoint Presenter View.” Use the sizing icon in the upper right to reduce the window size.

With the window reduced, you can see the full-screen slide show playing behind the Presenter View window while still having access to your notes and presentation controls.

If it’s your meeting, set up the PowerPoint presentation before the meeting’s start time for a more polished presentation so the invitees don’t see you setting up the slide show. If it’s someone else’s meeting, ask for permission to enter before they do, so you will have time to go through the abovementioned procedures.

Check out our list of the best PowerPoint tools and apps for Android for more presentation options on mobile.

Yes, they do. Since the presentation is still controlled by PowerPoint and merely shared over Zoom, all your animations, morphs, and transitions remain in your control.

The presentation can be as long as the meeting can be, which varies according to what Zoom plan you have.

To see your PowerPoint notes while presenting with one monitor on Zoom, you can use the Presenter View option in PowerPoint, which allows you to view your notes and presentation on separate screens. Open your PowerPoint presentation, and then click on the Slide Show tab at the top of the screen. Next, click the Presenter View button to display your presentation on one screen and your notes on the other. Then, start your Zoom meeting and share your screen with your presentation in Presenter View. This will enable you to see your notes and presentation simultaneously on Zoom.

Yes, you can share a PowerPoint on Zoom if you are not the host, as long as the host has permitted you to share your screen. Once you are in the meeting, click on the Share Screen button at the bottom of the screen and then select the PowerPoint window from the list of available options. This will share your PowerPoint presentation with the other participants in the Zoom meeting.

👀 Turn any prompt into captivating visuals in seconds with our AI-powered design generator ✨ Try Piktochart AI!

15 Tips for Engaging Zoom Presentations + Examples

Your next Zoom presentation is a week away. And your mind is racing.

What presentation software should you use?

What if the other attendees can hear your neighbor’s loud music?

Will they find your presentation boring?

Relax and take a deep breath.

You don’t have to figure out the answers to these questions by yourself. This guide will cover everything you need to know about planning and delivering engaging Zoom presentations without stress and anxiety!

After reading this article, you’ll be brimming with confidence and competence on your next Zoom presentation.

Table of contents :

The science behind your Zoom presentation anxiety

• Downloadable Zoom presentation checklist

Part 1: Tips on how to plan and prepare for your Zoom presentation

Part 2: tips during your zoom presentation.

• How to share your Piktochart slide deck on Zoom
• Present with ease on Zoom using Piktochart presentations

Before we get into all the other Zoom presentation tips, perhaps the most important is to deal with your Zoom presentation anxiety. And you’re not alone – anxiety over Zoom presentations is more common than you think . 

A  2021 paper  on why students have difficulties learning during synchronous presentations over Zoom found that 80 percent of the students polled experienced anxiety and trouble focusing during their virtual classes. But what causes this worry? In a peer-reviewed article, Professor Jeremy Bailenson, founding director of the  Stanford Virtual Human Interaction Lab , highlighted the  results of their research  and cited four primary reasons behind Zoom fatigue, stress, and anxiety:

• Your brain interprets excessive amounts of close-up eye contact during video chats as an “intense situation.”
• Like looking at the mirror, you become more critical of yourself as you see yourself on camera.
• Limited movements while you’re chained in your chair and table.
• Video chats require a higher cognitive load than face-to-face presentations. 

“You’ve got to make sure that your head is framed within the center of the video. If you want to show someone that you agree with them, you have to do an exaggerated nod or put your thumbs up. That adds cognitive load as you’re using mental calories in order to communicate,” shares Bailenson.

Finally, you have to consider tech troubles and presentation software fiascos, as well as dealing with the pressure of public speaking.

15 Zoom presentation tips and tricks to help you own the room like a pro

Now that you understand why Zoom presentations give you sweaty palms, let’s go through 15 actionable steps to prepare for the slides.

We created a checklist of the Zoom presentation tips so you can cross off each task.

Prefer video learning instead? Watch the video below.

The success of your Zoom presentation is the result of thoughtful planning and preparation.

Get ready for your online class, product webinar, or job interview on Zoom with the following pre-presentation tips:

1. Decide on the scope of your Zoom presentation

Before presenting on Zoom, ask yourself — what one particular idea or insight would you want your audience to learn from you?

“Defining the scope is the most critical step. What are the boundaries, what are the deliverables, what is the topic that you are covering?”, recommends Linda Parry Murphy , CEO of Product Launchers, Inc.

Trying to cover every subject will only make you more nervous.

Remember the Stanford study earlier about too much cognitive load as one of the reasons behind Zoom presentation anxiety?

Limiting the scope of your presentation can significantly reduce your cognitive load while keeping your audience focused on the key points.

2. Plan for the structure of your online presentation

It’s important to master the sequence and structure of your presentation as part of your preparation. Creating a framework guides the meeting participants so they understand what the data means, why it’s important, and what the implications are in this situation.

A solid structure in place also makes it easier to go back to what you’re saying. As a result, you will feel more confident because you can keep track of your talking points with a quick glance at your outline if you lose your train of thought.

Matt Abrahams, a lecturer in Organizational Behavior and author of Speaking Up Without Freaking Out , recommends the following examples of presentation structures that you can use:

• Past-Present-Future – review a process or share a timeline
• Comparison-Contrast – show the benefits of a certain idea, insight, product, or service
• Cause-Effect – explain the rationale behind a decision
• Problem-Solution-Benefit – motivate or convince your audience
• What?-So What?-Now What? – convince people to do a specific action after your presentation

Another simple presentation structure you can work on is to start with an introduction, the meat of your presentation where you can highlight 3 points, and wrap up with the summary and call-to-action.

3. Prepare your presentation visuals

Plenty of research and evidence shows that including images is more effective in getting your message across than written text or oral communications alone.

For instance, a captivating visual is  four times more effective  in conveying information than words alone. People remember 80 percent of what they see and do, compared to 20 percent through reading and 10 percent through hearing, respectively.

If your goal is to convince your audience during your Zoom presentation, you’ll also be delighted to know that using visuals can help you become more persuasive.

A Wharton School of Business research found that around a third of the audiences they polled felt that presenters who used visuals were more persuasive.

So remember that well-chosen images, even stock photos, can do wonders to augment your slides.

When making visuals for your presentation, use these questions as your guide:

• Is there an icon, illustration, or image that could represent your point in a more meaningful way?
• What types of diagrams , such as a timeline, flowchart, pie chart, arrows, or graphs, will help get your point across to your audience?
• Who are my target audiences? When choosing visuals for my presentation, are there certain cultural taboos or inappropriate humor that I should be aware of?

One more thing – consider using bullet points if you find slides with walls of text. They’ll be easier to digest without taking the focus away from you.

4. Eliminate clutter in your surroundings

Staying in one place with no room to maneuver probably doesn’t spark joy for anyone. KonMari your environment by eliminating clutter on your desk and in the space around you. This means extra keyboards, unused notebooks, pens, food boxes, and books can go.

Eliminating clutter gives your brain the impression that there’s more room for you to move around during your Zoom event.

If the space you’re presenting in makes it difficult to clear off clutter, you could find a plain wall to present against. And if that’s not an option, you can use a clean virtual Zoom background . Keeping your surroundings out of sight means it’s out of mind for you and your audience; one less thing to worry about while presenting.

5. Do a tech prep

Presenting in Zoom while you’re at home or traveling is a technological wonder in itself. But technology can be frustrating at times too.

Spending some time optimizing your Zoom settings by clicking in the toolbar while you’re in a Zoom meeting. Under video settings, you’ll find a few options that can help with the visuals, such as focus assist.

Before your presentation, double-check the following:

• Make sure that your laptop, computer, lighting, headset, webcam, microphone, and internet connection are working. Have backup equipment if possible.
• Familiarize yourself with the Zoom app and other relevant software you’re going to use during the presentation.
• Close unnecessary browsers, applications, or software before the presentation. Turn off your laptop or desktop notifications. The goal is to optimize and speed up the device to have a smooth presentation.
• Prepare a PDF version of your presentation slides and have an extra copy of your presenter notes in case of technical mishaps with your slides. It also makes sense to have a short link to your presentation that you can share with the audience.
• Position your notes in the right spot so you know where to find them while presenting.
• Check Zoom settings and do a quick audio and video check.

6. Rehearse your presentation

After taking care of your surroundings and equipment, the next step is to prepare yourself.

Practicing your Zoom presentation in advance can help boost your confidence. Here are some tips to help you rehearse well for your presentation:

• Screen record yourself. Afterward, check your recorded video for technical issues, your body language, and whether or not your voice is audible or not.
• Practice with a family member or friend who can give feedback on any distracting nonverbal communication habits like too many hand gestures.
• Rehearse in the same room where you’ll be presenting. Use the same lighting, computer setup, and everything.
• Practice speaking to the camera, not your computer screen.

If you’re not used to face-to-face presentations, you could record your presentation and watch it back. I know, I know – it can feel so uncomfortable watching yourself. But a quick analysis will reveal if you use too many hand gestures, that can be distracting, and also if you need to reposition your camera so it shows your upper body while presenting.

The time has come for presentation day! You already know the ins and outs of your presentation, and you’ve practiced your Zoom presentation skills to a T. A couple of checks you can do before you start are:

• Make sure you’re in a quiet area to minimize any potential interruptions.
• Do a test call with a friend to check the internet connection and if you’ll stay connected.

Take note of the following tips and hacks to make your Zoom presentation engaging and anxiety-free during your webinar or talk:

7. Dress the part

Wear clothes that are appropriate for your presentation and audience. It also helps to be more mindful of your accessories and hairstyle. The outfits and accessories you wear during your Zoom meeting will speak volumes about you as a person.

For example, if you’re presenting to your coworkers, wear work clothes. If you’re pitching to a group of angel investors, wearing a tie can help convey that you’re serious and trustworthy. However, this may not be a good idea if you’re presenting to a group that is more open to change and tends to be more relaxed when it comes to conventional standards.

Another benefit of dressing the part is what you wear actually impacts how you think. Wearing formal clothes can improve abstract thinking and give you a broader sense of perspective, which is influential in helping you make better decisions.

8. Ditch the chair

Standing up when presenting in Zoom rather than sitting down helps you become more confident because you’re not hunched down on your chair.

Standing straight with your shoulders back also enables you to breathe easily, making your voice sound more powerful and confident. Finally, it allows you to move more and make explanatory gestures which is a charisma boost.

The more confident you appear in your presentation, the more confident you’re likely to feel.

“When your mind starts to feel more confident and powerful — it starts to see those challenging situations not as threats but as opportunities,” shares Harvard psychologist professor Amy Cuddy.

If you can’t stand up during your presentation, try to sit straight in your chair and back up your camera a little to show your upper body and not just your face.

9. Have a memorable introduction

National best-selling author and founder at Science of People Vanessa Van Edwards specifically recommends opening your presentation with IISSAAQQ to make it more memorable. IISSAAQQ stands for: 

• I cebreaker
• I llustration
• S hort story
• S tatistic or surprising fact
• A nalogy or metaphor

Bonus points if you can weave in humor with some background information with a relevant fact. Research found that more popular talks used humor 12.92 times, whereas less popular talks used humor only 3.92 times on average.

You don’t have to force a joke – humor could just be a play on words or surprising the audience with a funny image or meme that contrasts with a statement. Nothing breaks the ice better than laughter.

10. Look your audience in the eye (or rather your webcam)

Looking your audience in the eye is easier during face-to presentations than Zoom presentations. It can be a little tricky during online meetings because we tend to look at people’s faces on the computer screen. Maintain eye contact by looking into your webcam.

“A good idea is to lower the monitor camera a little so that you don’t have to tilt your head back to gaze up at it. If you can’t help looking at someone’s face on the screen instead of their camera, it helps to move the Zoom window to the part of the screen nearest to the camera so at least you’re looking at approximately the right place when you’re looking at their face,” shares Carol Kinsey Goman , Ph.D., executive coach and international keynote speaker.

You could treat the camera as if you were doing a face-to-face presentation. This way, it’ll be a bit simpler to hold eye contact with your audience when you’re not looking at your notes.

11. Think happy thoughts

Find ways to boost your mood before your presentation. Aside from helping you feel good (which in turn can boost your confidence), you’re also likely to smile often with happy thoughts. 

When you smile at your audience, they will also likely “mirror” your action and think happy thoughts. 

“Mirroring is relevant to our tendency to be empathetic. When I see you smiling, my mirror neurons for smiling fire up, and I get your state of mind right away. I feel it as you feel it. We need that mirroring in order to create a full empathic response to other people,” describes Marco Iacoboni , author of  Mirroring People  and UCLA professor. 

When you’re having a good time and sharing enthusiasm with your audience, they’ll reciprocate through their nonverbal communication. This means fewer folded arms and blank stares and more nodding along and smiles.

12. Delegate the chatbox

Have someone else take care of Zoom chat or manage the waiting room to keep you from being distracted. This person could be the meeting host, a colleague, or someone you trust who has your back during your presentation.

13. Engage your audience

A boring presentation is when there’s no interaction, and you’re being spoken at (hello, university lectures). You’ll be able to tell from everyone’s body language in the meeting room.

Make your presentation a two-way street. Here are some ways to encourage interaction and participation amongst your audience during your Zoom meetings:

• Ask questions. For example, if you’re presenting a team productivity software in Zoom, ask your audience about their top productivity problems at work. You can also use this time as an opportunity to transition to your next presentation slide.
• If you have a small audience, remember each person’s name and address them using their first names.
• Use visuals like illustrations, infographics, or a short video clip in your slide show. Tool recommendation : Use Piktochart Video to transform a long video into short clips.
• Use interactive quizzes while presenting online to change the pace and keep your audience engaged.

14. Talk like a human and avoid too much jargon

Alright, what does talking like a human mean in Zoom presentations?

For a start, avoid talking too much jargon and corporate speak. It makes you more relatable, keep your audience’s attention longer because your points will be easier to understand, and also helps you stand out from other presenters.

Just because you’re presenting in virtual meetings doesn’t mean you’re not talking to people. The only difference is you’re sharing your presentation in front of your camera instead of in front of the lecture room.

Next, improve your visual storytelling skills . Your presentation will be more memorable if you briefly share a story and pair it with visuals. Sign up for our free visual storytelling course . Check out the teaser video below.

15. Slow down

When you’re anxious and not too confident about your Zoom presentation, you’ll tend to speak fast, which in turn will make you more nervous. It’s a vicious cycle.

When presenting in Zoom, be mindful of your pace. Slowing down will not only take the edge off your nerves but also make you appear more confident.

Don’t be scared of pauses or gaps between your statements. Sometimes, you might need a sip of water to hydrate your throat. Other times, you could use the pauses as extra emphasis to drive key points.

Slowing down and changing up your talking pace will help you deliver an impactful presentation because you’ll have more control and be better able to drive the point home.

5 presentation examples and templates

To make presenting your Zoom presentation easy, here are some presentation templates and examples for inspiration.

Quarterly finance update

Have a big meeting coming up where you need to share sales performance and revenue figures? We’ve got you covered with this template.

It’s equipped with graphs where you can easily drop your revenue figures in and share performance with customizable graphs. There are also template slides for customer feedback and if your team is planning to introduce new processes.

Marketing strategy plan template

This marketing strategy slide deck is perfect if you’re onboarding a new client and want to walk them through your research, analysis, and proposed actions.

Group project

Presenting your collaborative project in a Zoom meeting to your classmates? Take the worry off so you can focus on sharing the results by using this science group project template .

Despite the name, you can use it for any kind of school or university project because the structure works for any type of research presentation. The template has slides for:

• Group introduction
• Your hypothesis/basis for the project
• Your theory
• How you tested the theory
• Key takeaways

Buyer persona template

The customer buying journey is always evolving, and you might need to present a case study to leadership or your team on recent findings. Our template makes it simple to share your customer’s story, as the template has slides for:

• The customer profile
• Motivations/goals
• Personal insights
• Responsibilities

Team update in the all-hands meeting

It’s common for managers, or project leads to update the company with their results in company meetings. In these cases, you might just need a single slide to share your progress.

This work breakdown structure template does the job, giving you space to share what your team’s objectives were, what the key results were, who was involved, and what the shipping date was for these goals.

How to share your Piktochart slide deck on Zoom 

Step 1 : On the Piktochart editor, click Share to get the link to your presentation. 

By default, your presentation is not publicly visible.

Step 2 : Copy and paste the link into your browser bar. Then, click the Show Presentation button. This will launch in fullscreen presentation mode, and now you’re ready to shine. 

Step 3: Click Share Screen on your Zoom account and choose the browser with the Piktochart link.

For a visual demonstration, watch the short tutorial below with detailed instructions.

Ready to deliver your presentation? 

That’s it for our Zoom presentation tips; now over to you.

You have a brilliant idea or insight to present, and you need to share them with your audience in your next Zoom presentation. It’s high time you nail it with the virtual presentation tips we outlined in this guide. 

Take Piktochart for a test drive  today and create your next presentation slide minus the stress using our free presentation maker .

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How to Share a PowerPoint Presentation on Zoom

Jordan Read more March 7, 2021

PowerPoint presentations are a handy, practical tool in any corporate environment. When you present a problem or a plan visually, people often find it easier to remember or assimilate it. And when you combine a PowerPoint presentation with Zoom, you make business meetings even better.

But how do PowerPoint and Zoom work together exactly? Well, you can do it in three different ways. All of which we’ll cover in detail in this article.

Method 1 – Dual Monitors

One of the great things about Zoom is that the hardware equipment isn’t overpriced. Depending on the size and needs of your company, your Zoom meetings can stay as small or as big as you need them to be.

For example, if your Zoom meeting room has a dual monitor system, one screen can show the entire PowerPoint presentation full screen. While the other monitor can contain presenter’s notes or anything else that can contribute to the meeting.

Here’s how you share a PowerPoint presentation on dual monitors in Zoom:

That’s all there is to it. However, if it turns out that the monitor you’re sharing isn’t the correct one, go to Display Settings, and click “Swap Presenter View and Slide Show”. Therefore, you don’t have to start the whole process from the beginning.

Method 2 – Single Monitor in a Window

The first method is very practical and gives you a clear view of the presentation and the presenter. But not every Zoom meeting room has dual monitors, nor does it need them. A smaller meeting room works just fine with a single monitor, and fortunately, you can share a PowerPoint slide show with just a single monitor.

Either in a window or with a full screen. The window option is very useful when it comes to multitasking while sharing a presentation. Here’s how you share a PowerPoint presentation in a window:

That should do it. Now you have a PowerPoint presentation in a single window, and you can still access the in-meeting chats or any other application or file that you need for the meeting.

Method 3 – Single Monitor in Full Screen

If you’re dealing with a single-monitor situation in your Zoom meeting, and a very important PowerPoint presentation is on its way, the full-screen option is a great idea. The full screen slide show means that there’ll be no onscreen distractions. With no chatting, or opening other files, your focus stays on the presentation itself. Here’s how you make the full screen PowerPoint slide show in Zoom:

And now your presentation is in full screen, and everyone can see it clearly.

Sharing Sound with Zoom

Did you know that the Zoom screen sharing feature lets you share the audio as well? That’s right. People who attend the meetings remotely can now receive both the video and audio. But the one pre-requisite is that you have to use Zoom for Desktop for Windows or Mac.

Therefore, if you want to share a YouTube clip, for example, you just have to click “Share sound”. However, there is one disadvantage. You can’t share the computer sound when the meeting is shared on multiple screens at the same time. It only works when one screen at a time is being shared. Still, it’s a pretty useful feature.

Present Your Work More Efficiently with Zoom

PowerPoint slide shows have been around forever. Once you figure out how to make the most of them, the sky is the limit. It’s one of the most creative software options from Microsoft Office. In comparison, Zoom is new. But it’s taken the corporate world by the storm. The company emphasized that it “just works”, and what more can you ask from a tool that is designed to make work meetings run smoothly? Time is the most precious commodity, and PowerPoint, together with Zoom helps you make significant savings in this regard.

Let us know what you think about PowerPoint and Zoom in the comments section below.

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13 Zoom Presentation Tips to Ace Your Next Online Meeting

Written by: Mahnoor Sheikh

Now that more people are working from home, online presentations using tools like Zoom have started to become the norm.

But giving a Zoom presentation is very different from presenting in person. The lack of physical presence and body language can make it difficult to engage and inspire your audience.

If you’re still getting used to presenting on Zoom, this article has some great tips to help you succeed and make an impact in your next meeting.

Preparing Your Zoom Presentation

Getting ready for your Zoom presentation is just as important as giving the actual presentation. There are tons of potential issues you can face, like a faulty microphone or your dog walking in right in the middle of an important slide.

By preparing well, you ensure your presentation is as smooth and error-free as possible. After all, you only get one chance to make a great first impression and get a great ROI .

Here are some tips to help you get ready to deliver a powerful Zoom presentation.

1 Design a Great Online Presentation

The first thing you need to do is make sure your presentation is designed to look its best on your audiences’ tiny computer screens.

Follow these three rules to create an effective Zoom presentation.

Keep it simple.

The best online presentations are simple and straightforward.

You don’t want your audience to be squinting at their screens trying to navigate through a tangled web of text, colors, graphs and other content.

You need them to look at a slide and get the point at a single glance.

Use a plain background for your slides, preferably white, and focus each slide on only one point or idea. Don’t stuff too many bullet points or text into your slides.

Also, make sure you center your text in case the edges of the slides are cut off for some of the participants.

Lastly, use a large and bold font that doesn’t require participants to strain their eyes, even if they’re viewing your slides on their phone.

Use relevant visuals.

Visuals make information much easier to digest and retain than plain text. And let’s face it—they keep things entertaining.

Here are some types of visuals you can use to make your Zoom presentation more engaging:

• Charts and graphs. Visualizing data can bring the most boring numbers and statistics to life. If you’re using research findings to show a trend or back up your point, consider presenting them in the form of a bar graph or pie chart. Not only will it add some color to your slides, it will make it easier for your audience to interpret the data.
• Maps.  If you're presenting geographic data, you can easily visualize it in the form of maps. In Visme, you can add interactive maps for a single country or the world.
• Icons and illustrations.  Adding creative graphics like icons and illustrations can break up walls of text, make your information look more visual and interesting, and help explain your point better.
• Videos. Adding videos into your slides is a great way to make your presentation more engaging. Videos can help you explain a point more clearly, show a product in action or give some background information on your subject. You can embed YouTube or Vimeo videos into your slides or upload them directly.
• Stock photos. If used intelligently, stock photos can add value to your slides by helping you set the tone, tell a story or visualize an idea. You can also use relevant stock photos in the background with text overlay to add some color to your slides.
• GIFs and Memes. Make your online presentations fun and engaging by adding relevant memes and GIFs into slides that would otherwise look quite dry. Be careful not to overdo it, and only use humor if appropriate. You don’t want to risk looking unprofessional.

Here's a presentation template from Visme with just the right balance of visuals and text to help you get started. Simply customize it to use for your next Zoom presentation.

Using visuals in your online presentation is great, but this doesn’t mean you should stuff all your slides with images. Make sure the visuals you’re using add value to your content and emphasize your point instead of taking attention away from it.

Make it interactive.

It can be tough to keep your audience engaged when you’re not interacting with them face-to-face.

So, why not do the next best thing? Make your slides interactive!

If you’re creating your presentation in Visme, you can access a bunch of interactivity tools to spice up your slides:

• Animation. Add beautiful slide transitions, or animate objects separately. A good tip is to animate bullet points to appear one at a time to draw focus to each one. You can also choose from pre-animated illustrations, icons and characters to make your Zoom presentation more engaging.
• Links. In Visme, you can link any text or graphic element to a web page, or a slide or object inside your presentation. Get creative with this tool to add interactive quizzes, slides and more to your Zoom presentation. For example, you can link two text boxes together so when you click on the question, the answer appears.
• Hover effects. If you’re linking one object in your slide to another, you can enable it to show up on either click or hover. If you’re creating a quiz, for example, you can link two text boxes together so when you hover on the question, the answer appears.

A healthy dose of interactivity can make your audience feel more involved with your Zoom presentation.

2 Tidy Up Your Background

If you want your audience to take you seriously, clean up any clutter behind you.

A messy background can make you look unprofessional and distract people from focusing on your presentation. Ideally, your background should be a plain wall.

If you can’t manage to find a clean, empty background, consider using a virtual Zoom background. There are tons of different styles out there, so make sure to pick one that looks realistic and professional.

3 Draw Attention to Your Face

An online presentation can quickly start to feel distant and impersonal, like watching a pre-recorded video.

To remind your audience that they’re interacting with a real human, you need to draw focus to your face and expressions as you present.

Make sure you’re presenting in a well-lit room, where the source of light is in front of you. If the light source is directly behind you, you might end up looking like a dark blob.

4 Check Your Equipment

Make sure you check all your technical equipment to see if everything is working properly. This will help minimize issues like awkward camera angles or a malfunctioning microphone.

Here are a few things you should take care of before your presentation:

• Check internet connection. No one wants to listen to a presenter with laggy audio and video. Use a reliable, high-speed internet connection to ensure a smooth Zoom presentation.
• Test audio and video. Check if your camera and microphone are working properly by joining a Zoom test meeting . You can also test out your equipment from inside the Zoom app by clicking on Settings → Audio or Settings → Video .
• Ensure your laptop is plugged in. Imagine if your laptop dies out in the middle of your presentation just because you didn’t plug it in properly. Don’t let that happen.
• Adjust your camera level. Make sure your audience is looking at your face instead of the top of your head. Decide whether you want to sit or stand during your presentation, and adjust the webcam so it’s at eye level.

Keep in mind that technical issues can arise unexpectedly, even if you do everything right. Doing tech prep beforehand, though, keeps the chances at a minimum.

5 Minimize Potential Interruptions

Whether you’re giving your Zoom presentation at home or in a nearby cafe, there are tons of potential interruptions that can disrupt your flow and make you look unprofessional.

During your prep, your goal should be to minimize these interruptions as much as possible.

Find a quiet area to begin with, and lock the door so no one comes in unexpectedly. It’s a good idea to inform your family members or roommates that you’re going to be busy prior to the presentation.

Another tip is to close all other open applications and windows on your computer. Notifications and sounds can interrupt your meeting and distract you. You can also use the “Do Not Disturb” mode on MacOS or “Focus Assist” on Windows 10 to mute notifications.

6 Stick Your Notes in the Right Place

Just like when you’re presenting in person, you’d likely want to keep notes or pointers nearby in case you forget something important.

During a Zoom presentation, though, you need to be careful about where you place your notes. It can look very unprofessional and awkward if your eyes keep moving away from the camera when everyone is staring at your face.

Avoid keeping a notepad next to you or pasting them on the side of your monitor. A better alternative is to stick a post-it right below or next to your webcam. So, even if you take a peek, you will still be looking somewhat directly at your audience.

If you’re using Visme to create your Zoom presentation, you can simply use the presenter notes feature and skip all the hassle of keeping physical notes.

While you’re presenting, your presenter notes will open up in another window, so you can look at them while presenting without even letting your audience know.

7 Ditch the Pajamas

We get it. Nobody wants to get dressed when they’re at home.

But really, if you’re giving a professional presentation, it’s a good idea to ditch your PJs and wear something presentable .

Even if everyone knows you’re at home, you don’t want to look sloppy while sharing important information. This can prevent your audience from taking you seriously.

Plus, dressing up can help you feel more confident and motivated. Wear something that not only looks smart, but also makes you feel good about yourself.

8 Rehearse Before the Presentation

Never walk into a presentation unprepared. This is especially important for Zoom presentations, as it can be even more difficult to wing it when you’re not interacting in person.

Plus, rehearsing is a good idea if you want to overcome the fear of being on camera. Do a demo Zoom meeting with a friend or family member, or just practice alone before the presentation.

Delivering Your Zoom Presentation

Now that you’re all prepped up to give your Zoom presentation, here are some tips to help you make the most of your time while you’re presenting.

9 Start With a Bang

Did you know that people take as little as five seconds to judge how charismatic a speaker is?

Figuring out how to start your presentation is one of the most important parts of your Zoom presentation. It can either get your audience to sit up in their seats or prepare to doze off.

Here's an infographic on some tried-and-true ways to start a presentation that keeps your audience hooked . Keep reading for an explanation of all seven points below.

• Reveal a shocking statistic. A relevant and powerful statistic can set the tone for your presentation and show your audience the importance of your message.
• Tell a relevant joke. Humor is a great way to break the ice and keep your audience engaged. A boring presentation can quickly cause the listener to zone out.
• Ask a question. Get your audience involved by asking them a question relevant to your presentation topic. The more you interact with them, the more likely they’ll be to listen to what you’re saying.
• Quote an influential person. A powerful quote can often motivate or inspire your audience to sit up and listen to what you have to say.
• Tell a short story. Stories are personal and can evoke emotions. Telling a relatable story that also gets the audience curious to know more is a great way to start your presentation.
• Use an interesting prop. Using a prop can break the monotony of your presentation. Using motion and a visual object can also help attract your audience’s gaze.
• Show a captivating visual. Pictures speak louder than words, which is why using a powerful image that tells a story or shows the importance of your topic is an effective way to start your presentation.

Along with starting impressively, you should also try to end your presentation in a way that it drives your audience to take action or think about your message. A good idea is to end with a powerful statement or a thought-provoking question.

10 Make Eye Contact With the Audience

While you’re speaking, it’s just as important to make eye contact with your audience as it is during a face-to-face presentation.

The problem with Zoom presentations, though, is that you often end up looking at your own video or at the video of your audience.

To make eye contact online, however, you need to look directly at your camera. To make things easier, you can place the video boxes of your audience at the top of your screen, directly under your webcam.

11 Regularly Pause to Engage

Online presentations can get monotonous really quickly, and it’s common for people to zone out in the middle of it.

If you want to ensure your message hits home, take regular breaks throughout your Zoom presentation and engage your audience in conversation.

You could pause to ask them questions, or simply ask what they think about a certain topic. You could also try switching up the pace of your presentation, show a short video clip or tell an interesting or humorous story that helps bring wandering minds back.

12 Use the Chat Feature to Your Benefit

Zoom’s chat feature is a great way to get your audience involved without disrupting the flow of your presentation.

You can use Zoom chat to your advantage in several different ways:

• Questions. Ask your audience questions and let them answer through chat, or get them to ask you questions in the chat.
• Feedback. Let your audience know beforehand that they can leave their feedback and comments related to your presentation or topic in the chat. For example, if someone comments that they can’t hear you properly you can try fixing your mic or raising your voice.

Get creative with your use of the chat feature to keep your audience engaged. Ask them to send a hand emoji if they can relate to something, or ask what they want to see first in your presentation.

13 Record Your Presentation

The best way to improve your Zoom presentation skills is to learn from your past mistakes. Thankfully, Zoom lets you record your presentations so you can revisit them later and analyze your performance.

Are you using too many hand gestures? Are you walking around too much? Are you speaking at a reasonable pace? Understanding how you did can help you do even better in the future.

You can also send your Zoom presentation recordings to a friend or family member so they can review it for you. It always helps to get the opinion of someone you trust.

How to Share Your Visme Presentation on Zoom

Thinking of creating your Zoom presentation in Visme? Great choice!

The best part is that you can easily share your Visme slides with your audience without needing to download the presentation on your computer.

Of course, you can still download your presentation in PowerPoint or PDF format if you need to.

Follow the steps below to share your Visme presentation on Zoom without downloading anything.

Step 1: Publish your presentation.

When you’re finished designing your presentation in Visme, navigate over to the top right corner of your screen, and click on “Share”.

Next, click on “Publish for Web” on your left, type in a title and description for your presentation, and click on “Publish and get my link”.

Step 2: Click on the Present button.

Once you’ve published your presentation, you can go back and click on the “Present” button at the top right of your screen. This will open up the Presenter view.

If you want to access your presenter notes, click on the video camera icon at the bottom right corner of your screen, and your notes will appear in a new window.

Step 3: Share your screen on Zoom.

From your Zoom meeting window, click on “Share Screen” and select the window with the Presenter view of your presentation.

That’s it! You’ll now be able to look at the presenter notes on your screen while your audience views the slide open in your Presenter view window.

Alternatively, you can also download your presentation as a PowerPoint or PDF file, and share your screen in Zoom to present your slides.

Ready to Give a Memorable Zoom Presentation?

If you’re still getting used to the idea of presenting on Zoom, this article will help you prepare well and deliver an impactful presentation that people won’t be able to forget any time soon.

Remember, while Zoom presentations are different from presenting in person, you still need to be just as confident, dress to impress and make eye contact.

The only difference is that you need to put more effort into engaging your audience and keep them from dozing off in front of their computers.

Design a beautiful Zoom presentation and present online using Visme’s presentation maker. Sign up now for free and take it for a test drive!

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About the Author

Mahnoor Sheikh is the content marketing manager at Visme. She has years of experience in content strategy and execution, SEO copywriting and graphic design. She is also the founder of MASH Content and is passionate about tea, kittens and traveling with her husband. Get in touch with her on LinkedIn .

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How to share your screen in a zoom meeting.

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I paid for google's drive storage. here's why i don't regret it, 5 things i never back up to the cloud, quick links, share your screen during a call, allowing participants to share their screen.

As the majority of the global workforce now works remotely, the need for video conferencing has risen---and so has the popularity of Zoom. In a Zoom call, you may eventually need to share your screen with participants. Here’s how.

As the host of the Zoom call , you can share your screen at any time. During the call, select the “Share Screen” button at the bottom of the window.

Alternatively, use the Alt+S (Command+Shift+S for Mac) shortcut key on Windows 10.

You’ll now be in the “Basic” tab of the share screen options window. Here, you can select which screen you’d like to share (if you’re connected to multiple monitors), a specific application that’s currently open (like Word, Chrome, Slack, etc.), or a Whiteboard.

Once you’ve selected the screen that you’d like to share, click the “Share” button in the bottom-right corner of the window.

To stop screen sharing, click the red “Stop Share” button at the top of the screen you are currently sharing. Alternatively, use the Alt+S (Command+Shift+S for Mac) shortcut key.

Due to a rise in the new Zoombombing trend, we recommend you keep your Zoom calls as secure as possible . However, in some cases, it may be necessary to allow participants to share their screen.

During the meeting, select the arrow next to “Screen Share” at the bottom of the window. From the menu that appears, select “Advanced Sharing Options.”

The “Advanced Sharing Options” window will appear. Here, you can select who can share their screen, when they can share their screen, and how many participants can share their screen at the same time.

That’s all it takes to share your screen in a Zoom meeting!

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5 ways to make zoom presentations engaging and irresistible.

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Dry. Dull. Boring. Exhausting. Painful. Waste of time. Forgettable. Those are the words and phrases that came up when I asked people this question: What word would you use to describe the Zoom Presentations/webinars you attend?

And it’s true, most webinars are likely to be uninspiring … and forgotten shortly after you attend them. They aren’t wildly engaging, and their impact on your success is likely minimal. One thing that impedes their ability to wow is that they aren’t very different from other meetings you attend online. Also, those who create and deliver online presentations neglect the importance of understanding the medium. Online presentations have to do a lot more work to captivate you simply because:

• The screen is a poor substitute for a real person standing in front of you
• The temptation to multitask is heightened
• Participating by yourself reduces the energy and emotional connection
• Other things we watch on these very same screens—from Netflix to YouTube videos—have very high production value

To counteract the challenges that this medium imposes, consider these five enhancements:

1. Sizzle from the start

If your opening is similar to the one from the meeting your audience attended an hour before your presentations, you’ve already lost them. You need to make it clear from the moment you kick off that this is going to be different. Fun. Engaging. Valuable. Interesting. First impressions are so important. Now that everything has moved online, your presentation is being lumped into the five other meetings and events that your audience is participating in each day. You need to dazzle your audience from the very first second of your presentation. Make your start surprising, and your viewers will sit up from their slouch and take note.

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2. Banish the bullet

If the slides you’re presenting have more than 15 words on them (I challenge you to have 12 or fewer), you’re adding an extra helping of the ingredient called boring to your webinar. Bulleted slides are not effective for inspiring people or engaging them in your content. If you have information you want to share that requires the use of lots of words, make it available as a supplemental resource. Nothing says “it’s time to tune out” like a slide with 10 bullets on it. Think tantalizing tweet, not wordy whitepaper. When you do display words, use 32-point font or greater on every slide. This provides two huge benefits: First, it ensures you can’t get too many words on the slide. And second, it makes it easier for participants to see. Your slides are small on the devices of your audience members—especially if they’re using their phone.

3. Fluctuate the format

When you’re delivering a presentation online, you have to deal with one major challenge that’s much less prevalent in live sessions: the temptation to multitask. When you’re physically in a room of people, they’re less likely to answer an email while you’re presenting. But when you’re delivering online, it’s almost an invitation to multitask; after all, the device they’re watching you on has all these other tools to keep them busy: email, Instagram, instant messaging. That’s a lot of competition. To keep people from checking out other things on their device, you need to keep things dynamic. The best way to do this is to vary the way you convey your content. Move between stories, information, data, models, formulas, lists, etc. In fact, change the content format every two to four minutes to keep things dynamic and magnetic.

4. Heighten the humanity

If you’re delivering a presentation from a stage, it’s automatically more visceral and emotionally compelling. When you’re beamed onto someone’s laptop or phone thanks to the power of the internet, your humanity is diluted. The screen they’re watching you on serves as a scrim to suppress your scintillating style. To counteract that, you need to amp up the energy, double the empathy and exaggerate your expressions. Just don’t overdo it. You don’t want to seem like a parody of yourself like this.

5. Maximize the media

You’ve heard that a picture is worth a thousand words, and according to Gartner Research, one minute of video is worth 1.8 million words. When you use rich media, you make your presentation more persuasive and potent. And you make it much more visually interesting too. So as you build your presentation, ask yourself: Where can I replace words with pictures and video? Then go through it again when it’s done and ask the question again. Your audience will thank you for replacing the 26 letters of the alphabet with meaningful, magnetic media.

You need to be more deliberate when you deliver a virtual presentation if you want to have real impact on your audience. When you build and deliver your presentation with these five elements in mind, you’re sure to stand out, make your mark and add a giant deposit to your personal brand bank.

William Arruda  is a founder of  CareerBlast  and co-creator of  BrandBoost  - a video-based personal branding talent development experience.

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Present content in Microsoft Teams meetings

When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.

Start presenting content

Note:  If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.

When you're done sharing, select Stop sharing in your meeting controls. 

To turn off screensharing if your screen locks:

Turn the  Turn off my camera and mic when my screen locks toggle on.

Restart Teams to activate this setting.

Presenter controls

While you're sharing content, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.

To bring the presenter toolbar onscreen:

The toolbar will stay in place for a few seconds until you're done adjusting the controls. Then, it'll disappear from view.

Move the presenter toolbar 

To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.

To move the presenter toolbar:

Drag it anywhere on your screen.

Release the drag handle when you've placed it in the right area.

Tip:  You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.

Control your camera and mic

Give and take control of shared content

Give control.

If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. While someone has control, they can make selections, edits, and other modifications to the shared screen.

You'll both be in control of the sharing, and you can take back control anytime.

Caution:  When you’re sharing an app, only give control to people you trust . People you give control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.

Start sharing your screen.

Select the person you want to give control to. Teams will notify them that you’re sharing control.

Select Take back  to take back control.

Take control 

To take control while another person is sharing:

Select Request control . The person sharing can approve or deny your request.

Make selections, edits, and other modifications to the shared screen while you have control.

Select Release control to stop sharing control.

Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To learn more, see  Share sound from your computer in a Teams meeting or live event .

All sound from your computer, including notifications, will be audible in the meeting.

Optimize for video

Prevent choppiness or lag when you're sharing high-motion content by optimizing video.

To optimize video, select Optimize  in your presenter toolbar. 

Change your layout

When you're sharing content, you can choose from several different layouts to help make your presentation more engaging. 

To change your layout while you're sharing your screen:

Turn your camera on.

Select the layout you want to use:

Content only : Participants will see the content you're sharing in the main Teams window. They'll still be able to see your video feed next to the content.

Standout : This produces an effect on your background that blocks it and helps you stand out in your video feed.

Side-by-side : This view will place you and another participant side-by-side in the meeting window. This helps draw focus to you and other participants who are speaking during the meeting.

Reporter : This layout isolates you from your video feed and places you in front of the content you're sharing, just like a reporter in front of a scene.

Annotate content

To learn more, see Use annotation while sharing your screen in Microsoft Teams .

View participants

After you start presenting, a minimized view of the meeting window will appear next to your shared content. 

Stop sharing

Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.

Share content on a Mac

If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share. 

You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .

Under Screen & System Audio Recording , make sure the toggle next to  Microsoft Teams is turned on.

Go back to your meeting and try sharing your screen again.

Note:  If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.

Zoom in to shared content

To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:

Pinch in or out on your trackpad.

Use Teams keyboard shortcuts .

Hold the Ctrl  key and scroll with your mouse.

Note:  Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.

Open shared content in new window

Expand your view by opening shared content in a separate window during your Teams meetings.

To open shared content:

Join your meeting from Teams for desktop .

To minimize content, select X  to close the window.

Share content

To share content from your mobile device:

Tap Stop presenting  or Stop sharing when you're done. 

Tip:  To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.

Note:  If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.

Zoom in to shared content 

Want to get a better look at shared content?

Pinch in or out to zoom, and tap and drag to see different areas.

Note:  Zoom isn't currently supported when you're sharing photos and videos.

Minimize shared content

You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:

Tap  Minimize content from the menu

This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.

Use your phone as a companion device in a meeting

Join a meeting on more than one device for more collaboration and content-sharing options.

If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.

There's a lot you can do when you add a companion device to your meeting experience:

Use mobile video to show things that are out of view for remote participants.

Take a photo to share with everyone or pick one from your camera roll.

Use your phone to control a presentation.

Share your mobile screen.

If you can see it on your phone, you can share it in the meeting!

Tip:  For more details, see Join a Teams meeting on a second device .

Add a companion device to a meeting

Open Teams on your mobile phone when you're already in a meeting on another device.

You'll see a message near the top of your screen informing you that you're currently in a meeting on another device, and asking if you want to join it on this one, too. Tap  Join .

You'll then see two options: Add this device , and Transfer to this device . Tap  Add this device .

If you join this way, we'll mute your companion device's mic and speaker to avoid causing an echo effect.

When you're ready to share something from the companion device, tap Start presenting at the bottom of the screen. On your other device, you'll be able to see what you're sharing, just like everyone else in the meeting.

When you're finished, tap  Stop presenting , or simply hang up. Your other device will still be connected to the meeting.

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