how to embed video in presentation

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: June 14, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,136,442 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

The Best Ways to Embed a Video in PowerPoint

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

Tips from our Readers

• In the newest version of PowerPoint, to embed a YouTube video, all you have to do is go to insert, video, online video and then paste the link for the video.

You Might Also Like

• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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How to embed a video in PowerPoint for a more engaging presentation

What type of content do you primarily create?

Making an engaging PowerPoint presentation is no easy feat.

You have to figure out what to say, and what you want your audience to grasp. Then, decide how to bring the two together to deliver a compelling presentation.

One popular way to add flair is by embedding video into the content, like what Dr. Frans de Waal did in his TED Talk on inequity aversion . To emphasize his points, he included videos of animal experiments, turning a mind-numbingly boring topic into an engaging and viral presentation—which now has over 5 million views.

In this step-by-step guide, you’ll learn how to embed a video in PowerPoint so you can create exceptional presentations that grab your audience’s attention and help them remember what you said.

How to embed a video in PowerPoint from your PC or Mac

First, of course, you’ll need a video, either one online or from your media library. The next step is to find a way to make it play during your PowerPoint presentation. You could do it manually by bringing up the video from another website or program while you’re speaking, but that process is clunky and you might end up facing technical challenges.

Luckily, there are simpler and easier methods of embedding videos in PowerPoint. You can link to your video file externally or embed it directly in your presentation. 

Use the tutorial below to insert videos in PowerPoint from a computer.

How to embed a video in PowerPoint in Windows

Step 1: select the powerpoint slide.

Launch Microsoft PowerPoint on a Windows computer and open a blank or existing PowerPoint file. 

Then, go to the slide you want to embed a video and select the Insert tab in the toolbar.

Step 2: Click Video > This Device

Select the Video option. Here, you can either embed a video from your computer or from an online source, like a website or YouTube and other supported platforms.

Click This Device from the drop-down menu to embed a video from a folder on your computer.  

PowerPoint supports MP4 files encoded with H.264 video and AAC audio. So, you can upload videos in file formats, such as M4V, MOV, ASF, AVI, MPG, MPEG, or WMV.

If you don't want to play a video full screen, resize it to your preferred dimensions.

For precise height-to-width proportions:

• Select Format (PowerPoint 2013 or newer) or Options (PowerPoint 2010) in the Size group
• Click the Dialog Box Launcher Icon image
• Click Size, then select the Lock aspect ratio checkbox under Scale 
• Enter your preferred height and width under Size and rotate or enter the percentage of size that you want in the Scale height and width boxes

Then, select Video Format to access formatting options like borders and effects or right-click the video for more options. You can also use the Designer tool to choose from professional slide templates. 

Then, click the Playback tab to trim your video, add captions, choose playback options, like In Click Sequence, Automatically, or When Clicked On.

Note: In PowerPoint for Microsoft Office 365 or PowerPoint 2016 version 1709 or later, you can use the In Click Sequence option. This way, your video can play in sequence with other actions you’ve programmed on the slide, like animations or transitions. 

To insert a web video, select Video > Online Videos . 

Note: PowerPoint supports YouTube, SlideShare, Vimeo, Stream, and Flip video providers.

Step 3: Click Insert

If you choose to embed an online video, copy the link to the video you want to embed and paste it in the blank field. A preview of your video will appear in the Insert video pop-up.

Click the Insert button to embed the video in your presentation. 

PowerPoint will download and insert the video on the selected slide. You can drag the edges of the video thumbnail to resize it, then use Video Format options, like shape, border, and effects to enhance the video. 

Select the Playback tab to insert captions or choose how your video plays (automatically or when clicked). 

Note: You can’t change when an online video starts. But if you’re embedding a YouTube video, you can copy the video URL at the current time to link from a specific start time. 

Click the Slide Show tab to preview the video with all the formatting changes you made. Then, save your presentation to your computer or click the Share button to move or copy it to the cloud.

How to embed a video in PowerPoint on a Mac

To embed a video in PowerPoint for Mac, you’ll need to save the video file in the same folder as your presentation.

Launch PowerPoint and open a blank or existing presentation, then select the slide you’d like to add a video to. 

Select Insert .

Step 2: Click Video > From File

Click Video to access video embed options from the drop-down menu:

• Video browser
• Video from file
• Stock videos
• Online film

Select Video from file to insert a video file from your Mac.

In the Choose a Video dialog box, select the video file you want to insert, then click the Insert button to embed the video on the slide.

If you want to put a link to the video on the slide, click Show Options in the lower left corner of the dialog box. 

Then, select the Link to file box, and click Insert .

Select the Video Format tab to add effects and choose whether your video will play automatically or when clicked.

Tip: If you’re using the 2016 version of PowerPoint (or newer), you can play back videos with multiple audio tracks. These versions also support closed captions and subtitles embedded in video files.

Select the Playback tab to do the following:

• Trim your video
• Add fade in and fade out effects
• Play the video on full screen or hide during the show
• Insert captions
• Select start time options (in click sequence, automatically, or when clicked)
• Loop the video to play repeatedly and continuously during the presentation
• Rewind your video

How to embed a video in PowerPoint from YouTube

Embedding a YouTube video to a PowerPoint presentation is simple. You can use the video URL or integrated search function to embed a video you uploaded to YouTube or someone else’s video (with permission).

To add a video to your PowerPoint presentation, you’ll copy the video embed code and paste it into the slide you want. The code will load the video at the source and play it on the platform you’re using. 

You won’t need to download and upload the video from YouTube and the video will load and play faster regardless of the file size. Plus, you can share video content that’s covered under copyright, so you’re not in danger of crossing any legal lines. 

Follow these steps to embed a video in PowerPoint from YouTube on a Windows PC or Mac. 

How to embed a video in PowerPoint from YouTube in Windows

Step 1: click “insert video”.

Open a PowerPoint presentation and select the slide you want to embed your video.

Click Insert > Video .

Step 2: Choose “Online video”

Select the Online Videos option.

Step 3: Insert the URL from YouTube

Right-click the video to copy the video link or embed code, or click Share to get the embed code. Then, paste the URL or embed code in the link field. 

A preview of your video will appear in the Insert video dialog box.

Click Insert to embed the video in your presentation. 

Resize the video thumbnail, then use the video formatting options to enhance it. 

Click Playback play the video automatically or when clicked or add captions. Then, preview the video with all the edits you made and save or share your presentation.

Note: YouTube’s video file formats are similar to those PowerPoint supports, so your video will likely play without issues. However, YouTube supports some formats that PowerPoint doesn’t, including FLV, 3GPP, WebM, DNxHR, ProRes, HEVC (h265), and CineForm. If your video isn’t playing, check to make sure it’s a supported file format.

How to embed a video in PowerPoint from YouTube on a Mac

Step 2: choose “online film”.

Select Online Film . 

A URL pop-up will appear prompting you to enter the link to the YouTube video.

Go to YouTube and copy the link or embed code of the video you want to embed in your presentation. You can right-click the video and select copy video URL or copy embed code, or click Share and copy the video link or embed code.

Paste the video link or embed code in the URL pop-up in your PowerPoint presentation, then click Insert .

Resize your video and polish your slides before saving the presentation to your computer.

How to insert a video file link in PowerPoint

Embedding a video in PowerPoint may be convenient, but it increases the size of your presentation. 

To reduce your presentation file size, insert a video file link to create a linked video. The downside with linked videos is that links can break, but you can prevent this by copying and storing your presentation and linked videos in the same folder, then linking to the video there.

Ensure you have a stable internet connection, then use the steps below to insert a video file link in PowerPoint on a PC or Mac.

Insert a video file link in PowerPoint on a PC or Mac

Step 1: take a screenshot of the video.

Find the video you want to link to in PowerPoint and take a screenshot of the clip. 

To take a screenshot in Windows, you can either use the Snipping tool, press the PrtScn (print screen) key and Windows Logo key on your keyboard. 

If you’re using a Mac computer, you can take a screenshot by pressing and holding SHIFT + COMMAND + 3 keys together (for full screenshot) or SHIFT + COMMAND + 4 keys to screenshot a specific area. 

Step 2: Insert the screenshot in your presentation

Alternatively, navigate to the slide you want to add your screenshot to, select Insert > Pictures > Picture from File . Then, find the screenshot you took, select Insert to add it to the slide, then crop, resize, and position it to your liking.

Step 3: Hyperlink the image to your video

Right-click the image and select Link . 

If your video is in Descript, copy the video link from your dashboard.

 Insert the video link in the address field then click OK .

The hyperlink will be connected to the image itself, not other elements on the slide or the entire slide.

Click Slide Show to test your video and ensure it links to the right video. When you click on the image, it will open in a web browser, ready for you to play.

Why can’t I embed a video in PowerPoint?

Embedding videos to a PowerPoint presentation is a straightforward process, but sometimes the video may fail to play. Let’s review some reasons for playback failure and how to resolve them.

Video playback issues

Video playback may fail in PowerPoint if:

• The storage folder is corrupt
• The video’s audio is out of sync
• The video file is corrupt, damaged, in an unsupported file format, or missing certain files

How to fix: Convert your video into a supported file format, check PowerPoint playback settings, or make the video visible by unchecking the Hide while not playing option in the playback tab. You can also save your presentation using the PPT or PPTX extension, so it’s easier to open the file in older or modern Office versions. 

File size and compatibility

Your video might not play if the file is too big. To resolve this issue, compress the media file by going to File > Info > Compress Media. Then, select one of these options: 

• Presentation quality/full HD: Adjusts the video size while maintaining its quality.
• Internet quality/HD: Saves on space and video quality.
• Low quality/Standard: Saves more space but doesn’t keep overall video and audio quality. This option is ideal if you want to share the presentation with others and ensure your videos will still play.  

If your video file is incompatible with PowerPoint, it may be in an unsupported file format or missing a codec. 

How to fix: Convert the video to a supported format or add a missing codec to your computer for smooth playback.

Broken links

When adding an online video, you might accidentally enter an incorrect link or the video link may be broken at the source. This means it won’t embed correctly and won’t play when you’re presenting. 

How to fix: Before inserting or embedding an online video, install the required updates for your version of PowerPoint and check that you’ve copied the right link. Then, test your video to ensure it plays on any device.

Make the best videos to embed in PowerPoint with Descript

Embedding a video in PowerPoint is a pretty simple process with several benefits for you and your audience. To prevent yawns and glazed-over eyes, you’ll need professional-quality videos that will draw your audience in, keep them engaged, and improve message recall.

Descript’s audio and video editing software lets you record, edit, and publish studio-grade videos to YouTube, then embed them in your PowerPoint presentations in a few clicks. 

Plus, Descript’s AI-powered automatic transcription generates high-quality transcripts from your video’s audio, which you can use as notes while making your presentation. You can also use Descript’s AI features to get text summaries, auto-generate copy for social media posts, and enhance your audio with Studio Sound .

Take Descript for a spin today to make quality videos that will help you deliver exceptional PowerPoint presentations.

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How to Put YouTube Videos in PowerPoint: A Step-by-Step Guide

Want to make your PowerPoint presentation a bit more engaging with a cool YouTube video? It’s actually pretty simple to do. By following a few easy steps, you can embed a YouTube video directly into your PowerPoint slide. This way, you won’t have to switch between applications during your presentation – it’ll all be right there in your slide show!

Step by Step Tutorial on How to Put YouTube Videos in PowerPoint

Before we dive into the steps, know that adding a YouTube video to your PowerPoint will enhance your presentation and keep your audience interested. No more boring bullet points, just a captivating video to emphasize your point!

Step 1: Find the YouTube video you want to embed

Locate the YouTube video that you want to add to your PowerPoint presentation.

Finding the right YouTube video is the first step. Make sure it’s relevant to your presentation’s content and will add value for your audience. Once you’ve found it, copy the URL from the address bar.

Step 2: Open your PowerPoint presentation

Open the PowerPoint presentation where you want to insert the YouTube video.

Make sure you’re on the slide where you want the video to appear before you move on to the next step. This will save you the hassle of moving it later on.

Step 3: Click on the ‘Insert’ tab

In PowerPoint, go to the ‘Insert’ tab on the menu bar.

The ‘Insert’ tab is where all the magic happens – from adding pictures and shapes to videos, it’s your go-to for jazzing up your slides.

Step 4: Select ‘Video’ and then ‘Online Video’

Within the ‘Insert’ tab, click on ‘Video’ and then select ‘Online Video’.

By selecting ‘Online Video’, you’re telling PowerPoint that you’re looking to add a video from the web, not one that’s saved on your computer.

Step 5: Paste the YouTube video URL

In the dialog box that appears, paste the YouTube video URL that you copied earlier.

After you paste the URL, PowerPoint will do a quick check to make sure it’s a valid link. If all is well, you’ll be able to move on to the next step.

Step 6: Resize and position the video on your slide

Once the video is embedded, you can resize and position it on your slide to fit your design.

Click and drag the corners of the video to resize it, and click and drag the video itself to move it around the slide. You can also use the format options to add effects like borders or shadows.

After you complete these steps, you’ll have a YouTube video embedded directly into your PowerPoint slide. No more awkward pauses while you exit the presentation to open up a browser. Your video will play seamlessly within your slide when you’re presenting, making for a smooth and professional presentation.

Tips for Putting YouTube Videos in PowerPoint

• Make sure you have a stable internet connection during your presentation, as the video will need to buffer.
• Test the video before your presentation to ensure it plays correctly.
• Keep the video short and to the point – you don’t want to lose your audience’s attention.
• Consider the volume of the video – ensure it’s audible for your audience but not overwhelming.
• If the video is long, use the ‘Trim Video’ feature in PowerPoint to show only the relevant part.

Frequently Asked Questions

Can i put a youtube video in powerpoint if i don’t have an internet connection.

No, you need an internet connection to play a YouTube video in PowerPoint as it streams directly from the website.

Will the video play automatically when I get to that slide?

You can set the video to play automatically or when clicked – it’s up to you. You’ll find these options in the ‘Playback’ tab once the video is inserted.

Can I put a YouTube video in any version of PowerPoint?

You can embed YouTube videos in PowerPoint 2010 and later versions. Earlier versions do not support this feature.

What if the YouTube video is removed or the link changes?

If the YouTube video is removed or the link changes after you have embedded it, the video will not play in your PowerPoint. Always check the video link before presenting.

Can I embed a video that is not from YouTube?

Yes, as long as it’s an online video, you can embed it by following the same steps and using the video’s direct link.

• Find the YouTube video you want to embed.
• Open your PowerPoint presentation.
• Click on the ‘Insert’ tab.
• Select ‘Video’ and then ‘Online Video’.
• Paste the YouTube video URL.
• Resize and position the video on your slide.

There you have it – putting YouTube videos in PowerPoint is a piece of cake! With this handy skill, you can now make your presentations more dynamic and engaging for your audience. Just remember to choose videos that complement your content and resonate with your listeners. And don’t forget to test everything beforehand to ensure a smooth-running presentation. Happy presenting, and may your slides be ever compelling!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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• Add animation Video
• Add transitions between slides Video
• Add, format, and record video Video
• Add and record audio Video

Add, format, and record video

In PowerPoint, you can add animated GIFs, videos from your computer or online videos, recordings, export your presentation as a video, and even add captions to videos.

Add an animated GIF

Select Insert > Pictures .

Select the animated GIF you want to add.

Select Slide Show to see the animated GIF play.

Add a video

Select Insert > Video and then choose:

This device : Add a video that's stored on your computer.

Stock Videos : Add a stock video from the Microsoft 365 library. 

Online Videos : Add a video from YouTube or paste in an embed code.

Screen recording

Select Insert > Screen Recording .

Select the area you want to record.

Select Record .

Record your presentation

Select Slide Show > Record , then select if you want to record:

From Current Slide

From Beginning

Add captions to videos

Note:  Captions can't be added to online videos. For more information, see Create closed captions for a video .

Select the video you want to add captions to.

Select Playback > Insert Captions .

Select the caption file and select Insert .

Export your presentation as a video

Select File > Export .

Select Create a Video .

Select your settings.

Select Create Video .

Format your video

Select and drag to resize and move your video around.

Select Format to put frames and effects on your video.

Select Video Effects , Video Border , or Video Shape to add effects, borders, or crop your video to a shape.

Select Corrections or Color to adjust the video’s color tone.

Select Poster Frame to choose the video’s opening frame, and then click and drag with your mouse to select your preferred frame. Select Poster Frame > Current Frame to confirm your choice.

Add an animated GIF to a slide

Insert and play a video file from your PC

Add captions or subtitles in PowerPoint

Turn your presentation into a video

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How to Embed a Video In PowerPoint [2022 User Guide]

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Videos have become a pivotal part of presentations. And not only. All types of content rely on videos – regardless if they are informational, educational, or sales content. According to Invideo ,

The average person is about to watch around 100 minutes of video content PER DAY in 2022.

This piece of stats only adds to the fact that people around the world embrace video content more and more, and will prefer it over text. In this article, we will show you how to embed a video in PowerPoint, so you can grab your audience’s attention and make them rate your presentation.

Article overview: 1. Why insert a video in PowerPoint? 2. How to embed a video in PowerPoint? 3. How to edit a video in PowerPoint?

1. Why insert a video in PowerPoint?

Before we show you how to embed videos in PowerPoint, we need to start with the reasons why you should add videos to your PowerPoint presentation.

✔️Reason #1 – People hate boring presentations

79% of people say they find most presentations boring. If you insert video content in your PowerPoint presentations, there’s no guarantee your presentation will be more likable. But you’ll certainly increase your chances to stand out.

✔️Reason #2 – Short attention span

Distractions are one major problem for presenters. Over the years, the average attention span has shrunk to just 8 seconds. Apart from the best practices to start and end a presentation , you can also keep your audience hooked when you embed videos in PowerPoint.

✔️Reason #3 – People absorb video content better

Your end goal is to convey your message no matter what your presentation is about. According to stats, audiences only retain 10% of the information they’ve seen in a text, compared to 95% in videos . If Google’s CEO Sundar Pichai can give up on bulk texts and bullet points, what stops you from following his presenting style?

2. How to embed a video in PowerPoint?

In 2022, a PowerPoint presentation can be a powerful tool that can impress audiences and sell great ideas. That’s why Microsoft has ensured they are in line with the recent digital marketing trends .

There are not one but three ways to insert videos in PowerPoint ! We will cover all of them in our tutorial.

2.1. How to insert a video into PowerPoint from my computer?

When to use : If you have your own videos to share in the presentation.

The best thing about adding videos in PowerPoint is that there is a dedicated menu. And in case some steps seem familiar, don’t get surprised.

Our first option is computer imports.  Let’s see how to add a video from a PC or Mac.

Step 2 : Pick Video , and then go to This computer – the first option.

Step 3 : Select a file of your choice and then click Insert .

2.2. How to embed a stock video in PowerPoint?

Stock videos are great options for corporate presentations. Paired with some great PowerPoint templates for download , you can capture the attention of your audience. You have over 20 categories to choose from and if you prefer, you can use the search bar to find what you need. While there isn’t much of a choice compared to YouTube and Vimeo (which we will discuss later), picking stock videos ensures you won’t have copyright issues with your presentations.

Let’s see how to insert a stock video in PowerPoint.

Step 1 : Select Insert from the menu ribbon (this step is the same).

Step 2 : Pick Video , and then go to Stock Videos – the second option.

Step 3 : Choose which video you want to select and then press Insert .

2.3. How to embed a third-party video in PowerPoint?

Without a doubt, most people ask how to embed a YouTube video in PowerPoint, as this is the best place to find video resources. But you can not only embed a video from YouTube in PowerPoint, you can also insert one from other platforms like Vimeo, Slideshare, Stream, and Flipgrid. All you need to do is just copy the address of the video URL and paste it into the search bar. Let’s see how to do so.

Step 2 : Pick Video , and then go to Online Videos  – the third option.

Step 3 : Copy the video URL and paste it into the search bar.

Step 4 : When the video preview appears, click Insert .

N.B. Embedding a video from an online source – WARNING⚠️

We need to warn you that adding videos to PowerPoint from online sources may affect the Video Format and Playback options. Also, embedding through the Web will cause a delay in loading time. I’ve personally found out that on average, a YouTube video embedded in PowerPoint starts playing in 5-6 seconds at least.

I ran an experiment where I added one Graphic Mama’s video from my computer, and it loaded instantly. It also didn’t have any formatting and playback issues. In conclusion, it may be best if you find a way to download your desired videos and upload them directly from your PC/Mac.

3. How to edit a video in PowerPoint?

If you learned how to upload a video in PowerPoint using these three methods mentioned above, that’s great. You have already made a lot of progress to satisfy your audience and meet your presentation goals. But your task doesn’t end here (unfortunately). You need to plan how your video will look and sound. Positioning your video, trimming unnecessary parts of it, etc., are all important things to consider.

Let’s see how to modify your PowerPoint videos so that they look great and add that “extra touch of finesse” to your slides.

3.1. How to format a video in PowerPoint?

Without a doubt, you need to check all the boxes when you upload your videos into PowerPoint. And the first thing to do is check your video format. Microsoft has added a lot of functions so that you can further customize the video experience for your audience.

Video Format Menu

As you can see, you can adjust the video, apply some video style, test it for accessibility, arrange it in the slide, and select its size. Let’s start.

3.1.1. How to apply visual color corrections?

Visual Corrections Presets

If you want to modify your contrast and exposure, you can use 25 pre-made color combinations between +40% and -40% brightness and contrast.

Visual Corrections Extended Menu

In case none of the presets delights you, you can manually adjust the brightness and contrast with 1% stops and values beyond +/- 40%.

3.1.2. Video Recolor

Sometimes, the video isn’t in your brand colors or you wish to make it more playful. The video recolor tool gives you just that – it applies a dramatic change to your video colors, in order to fit the Powerpoint templates colors or simply add some color punch. You’re left with three options: to pick something from the default options (21), choose a custom recolor variation, or check the video color options which are also found in Format Video Menu  on the right (check Visual Corrections Extended Menu  image).

3.1.3. Choosing Video Styles

Of course, choosing the right video style is important. It will be a decisive factor in measuring how well your audience will respond to the video. Picking one of the templates is okay but if you put some effort into choosing a video shape , video border , and video effects , you will notice a big difference.

Video Shape

Video Shapes can make your videos a ton better. The standard square format can be tweaked and if you add some imagination, you can end up with superb interactive elements – like arrows, comment boxes, etc.

Video Border

Video borders are very useful. They can outline the video, putting the focus on it, and the most important thing – separate the video from the background, especially if they are in similar colors.

Video Effects

Video effects are your playground. But seriously – these effects can make your embedded video stand out by adding some shadows, soft edges, glow effect, or simply giving it a smooth 3D look that will grab the audience.

3.1.4. Video Accessibility, Arrangement, and Dimensions

We decided to combine all these three under one section, as these are some of the standard options that don’t need much explanation. Alt text  is for people with visual impairment or if the resource doesn’t load due to a slow Internet connection. Typically, you need between 1-2 sentences to explain what is in the video. When you click on Alt text, a dialog box with instructions will appear on the right.

The Arrange and Size  options are related to where the video is positioned and how much space it will occupy from the slide. With Arrange , you can place the video anywhere on the slide, as well as rotate it, bring it back and forwards, and align it.

The Size  tools allow you to scale the video up and down, crop it, and by default – lock the aspect ratio. To manage the alignment and size at the same time (as these two settings go well together), there is a special dedicated menu that you can access by clicking on the small arrow (check the cursor).

3.2. How to manage Video Playback in PowerPoint?

Learning how to embed a video in PowerPoint is important but just as crucial is the way you play the video – which parts are you going to show, which effects you will add, and decide if you will add or skip adding captions. All these things can make a difference.

3.2.1. How to add bookmarks to your video in PowerPoint?

You have probably seen plenty of YouTube videos where you can find bookmarks when new important parts of the videos start. The same applies here. You can add and remove bookmarks, so as to separate the different parts of your video.

3.2.2.  Editing options

In the Editing section of the Playback menu, you can choose if you want to trim your video or add Fade In/Fade Out effects, and the duration of the latter. Below, you can see how to trim a video in PowerPoint – you can select the start and the end of it, so your audience will see the most important details only.

3.2.3. Video Options

In the Video Options , you will find several tools that you can work with.

• Volume  – starting with video volume, it’s pretty straightforward what this means. You have 3 modes /low, medium, high/ + mute.
• Start  – you have three options: Automatically /by default/, In Click Sequence , and When Clicked On .
• Play Fullscreen  – when the video is on, it will be displayed throughout the whole slide.
• Hide While Not Playing  – if the video is not playing, it will not be accessible.
• Loop until Stopped – after the video ends, it will automatically start from the beginning if you don’t stop it manually.
• Rewind after Playing – once the video is played through the end, it will display the first frame and stop.

3.2.4 Insert Captions

If your video has a voiceover, you may need to add captions to make it more understandable for an audience with hearing impairment or people sitting too far from you. The captions have to be uploaded from your computer.

Learning how to embed videos in PowerPoint is crucial for your presentation success. You will get access to a whole new world. But don’t forget about formatting. Some basic video editing can make your videos even more engaging.

If you found this article helpful, why don’t you check some of our other PowerPoint-related tutorials:

• Adding Audio to PowerPoint: The Quick Step-by-Step Guide
• How to Insert GIFs into PowerPoint: The Quick Step-by-Step Guide
• How to Get Started with PowerPoint in 2022

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How to Embed a Video in PowerPoint (Step-by-Step)

• PowerPoint Tutorials
• Shortcuts & Hacks
• September 27, 2019

In this article, you’ll learn how to embed a video in PowerPoint directly from your hard drive as pictured below.

On top of that, you’ll learn what you can and can’t do when embedding videos into PowerPoint, including:

• How to trim a video (including how to trim a YouTube video)
• Getting your video to play full screen
• Creating a video thumbnail or Poster Frame
• How to compress your videos

If you want to grab the latest version of Microsoft Office (Microsoft 365) like I’m using in this tutorial, you can check it out here .

But before you get carried away adding videos to PowerPoint, it’s important to first understand what your options are.

Table of Contents

Embedding online videos vs. desktop videos.

• Videos from your computer
• Videos from online sources like YouTube

1. Video size

2. Internet connection

Online videos require a good – STRONG – internet connection to play properly.

That means that if you embed a YouTube video in your PowerPoint and the conference room you are presenting in has a weak internet connection, you are in trouble.

So I highly recommend spot checking the internet quality of the room you will be presenting in before working with any online video in your presentation.

If your internet connection is weak, be prepared to skip the video in your presentation.

3. Playback options

How to embed a video in PowerPoint

To embed a video in PowerPoint from your computer, simply:

• Navigate to the  Insert  tab
• Open the  Video  drop down (within the Media group)
• Choose  Video on my PC
• Navigate to where the video resides on your PC
• Select the  Video
• Click  Insert

Clicking  Insert , the video is added to your PowerPoint slide as an editable PowerPoint object, as you can see below.

With the video now inserted on your slide, you can use the features found in the  Video Playback  and  Formatting  tabs. These tabs will be discussed below.

If you convert your presentation into a video, your embedded video will play within your video (if that makes sense). To learn how to convert PowerPoint to video,  read our guide here .

How to trim an embedded video in PowerPoint

• Select  your video
• Navigate to the  Playback  tab
• Select the  Trim Video  command
• Adjust the  Green Start Time ​ cursor
• Adjust the  Red End Time  cursor

How to add a Video thumbnail

Adding a video thumbnail (or what PowerPoint calls a  Poster Frame ) is super easy.

But this is only applicable to videos you add to your presentation from your computer. That’s because online videos will automatically populate with whatever thumbnail their creator gave it (you cannot edit it or change it in PowerPoint).

There are two types of thumbnails you can add to your videos in PowerPoint:

• Use a frame from your video as the thumbnail (easiest)
• Import your own custom thumbnail image (most flexible)

Neither is better or worse (your video will still play the same either way), it’s just a personal preference.

What is a video thumbnail and why is it important?

A video thumbnail is simply an image that is displayed before you play your video. You will see these on YouTube videos all the time before you click to play them.

In PowerPoint, the thumbnail image can become an important part of your overall slide design theme.

If you don’t add your own thumbnail, the first frame of your video will automatically be used as the video’s  Poster Frame .

Adding a  Poster Frame  is an optional step, but can go a long way to improving the overall design of your PowerPoint slides.

Here are the different ways to add a thumbnail or Poster Frame to your embedded video:

1. Using a video frame as the thumbnail (or Poster Frame)

• Scrub to the video frame you want to use as your thumbnail
• Navigate to the  Video Format  tab
• Open the  Poster Frame  drop down
• Select  Current Frame

2. Importing a video thumbnail (or Poster Frame)

• Choose  Image from file…
• Select  From a File
• Navigate  to the image on your computer
• Select the image you wan to use

​For help creating your own video thumbnail, you can see how to crop photos in PowerPoint  and how to remove an image background .​​

How to reset a thumbnail (or Poster Frame)

• Select  Reset

How to make a video play full screen

• Select  the video on your slide
• Navigate to the  Playback  tab
• Click  Play Full Screen

Getting an online video to play full screen

How to compress a video in PowerPoint

• Navigate to  File
• Select the  Info  tab (selected by default)
• Open the  Compress Media  drop down
• Choose between  1080p ,  720p  and  480p ​

• ​ Full HD (1080p) : Save space while maintaining overall audio and video quality.
• HD (720p):  Quality will be comparable to media which is streamed over the Internet.
• Standard (480p):  Use when space is limited, such as when sending presentations via e-mail.

So that’s how to embed a video in PowerPoint, including how to embed a YouTube video in PowerPoint.

You also learned about the different formatting options available to you, which can determine which type of video you want to embed in your PowerPoint presentations in the first place.

When used well, videos are a great way to back up your main points and improve the overall quality of your presentation as they are more engaging than static images.

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How to embed videos into your PowerPoint presentations

If you had to hold a presentation at work or school, you probably know how important is to make your presentation attractive to keep your audience's attention until the very end. When you need to make a point about something, a video might just do the trick. PowerPoint allows you to add videos to your presentations. For example, you can embed a local video file from your computer, a YouTube clip or a video from another website. Here's how to embed any video in your Microsoft PowerPoint presentations:

Skip to chapter

How to embed videos from your pc in your powerpoint presentations, how to embed a youtube video into your powerpoint presentation, how to embed a video in your powerpoint presentation using an embed code.

NOTE: For the purpose of this article we used Microsoft Office PowerPoint 2016.

This method allows you to insert local video files from your computer or other computers you are connected to. You can embed almost any type of video format, from ".mp4", to ".avi", to ".mkv" or ".mov." First, you need to open the PowerPoint app and select the slide where you want to add the video.

Next, click or tap the Insert tab from the ribbon on the top.

Now, you need to go to the Media section, which is just at the right side of the ribbon.

Click or tap the Video button in the Media section and a small menu opens. Press the " Video on My PC" option to embed a video from your PC.

File Explorer will open. Search for the folder containing the video that you want to insert into your presentation. Once you've found the video file, you can click or tap Insert.

Now, the video is embedded into your PowerPoint presentation. You can play the video, using the buttons at the bottom of the video player that is shown on the slide. If you can't see the buttons make sure the video is selected. You can drag the corners to resize it, or click and drag to reposition it on your slide.

The video is packed into the PPT or PPTX file where you save your presentation, so you don't need to worry about sending it along with the presentation. Remember that as the size of the video increases, the size of the presentation will increase too. You should not embed very long videos if you want to keep the presentation file small and easily transferable.

PowerPoint 2016 allows you to search for videos on YouTube within the app and add them directly to your presentation. To do this, select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section and press the Video button. In the menu that is displayed, choose the Online Video option.

Now, another window opens with two options: YouTube and "From a Video Embed Code."

Next to the YouTube logo, there is a search bar where you can type the name of the video that you want to add. Click or tap the Search button to display the search results.

The next thing you need to do is to select the video from the list of results and press the Insert button on the bottom of the window.

Wait for the video to be added to your PowerPoint presentation.

You can preview the video, resize or reposition it just as you like.

IMPORTANT: Make sure that you are connected to the internet when you want to play the video from your presentation, during your presentation delivery.

This option allows you to insert online videos into your presentations using embed codes from all kinds of online platforms. To do this, first select the slide where you want the video and then go to the Insert tab on the ribbon. Look for the Media section, and press the Video button. In the menu that is displayed, choose the Online Video option.

Next, make sure that you have copied the video embed code from the online platform where you found the video that you want to use in your presentation. For example, under any video you watch on YouTube, you need to press the Share option. Then, click or tap Embed so that the video embed code will be displayed.

Paste the embed code in the " From a Video Embed Code" field and press the Insert button on the right side of the field or the Enter key on your keyboard.

Wait for the video to be inserted into your PowerPoint presentation, where you can play it, resize it or reposition it as you like.

The problem with this method is that it accept only very simple embed codes, like those on YouTube. However, it doesn't seem to work with videos from other famous online platforms like Vimeo or Dailymotion. We tried and failed each time.

As you can see, Microsoft PowerPoint allows you to embed videos in your presentation using several methods, all of them accessible to any user. You can add a video stored on your PC or online videos from YouTube or another platform, using embed codes. Try this feature and let us know how it works. Also, if you have questions regarding this topic don't hesitate to share them with us in the comments below.

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How to Insert a Video in PowerPoint (from a File on Your PC or Shared Drive)

Insert or Embed a Video in a PowerPoint Presentation from a File and Set Playback Options

by Avantix Learning Team | Updated October 9, 2021

Applies to: Microsoft ® PowerPoint ® 2010, 2013, 2016, 2019 and 365 (Windows)

You can insert a video into a PowerPoint  presentation from a file on your PC or from a shared drive. Video can help to engage your audience and focus attention. In 2010 and later versions, video files are embedded or copied into PowerPoint by default so video files can increase file size significantly.

Recommended article : How to Compress Video and Audio Media in PowerPoint to Reduce File Size

Do you want to learn more about PowerPoint?  Check out our virtual classroom or live classroom  PowerPoint courses >

When inserting video in PowerPoint, consider the following:

• PowerPoint 2010 and later versions support common video formats such as WMV (Windows Media Video file), ASF (Windows Media file), MP3 and MP4 (Movie files) and AVI (Windows Video File).
• The default format for PowerPoint 2013 and later versions is MP4.
• In 2010 and later versions, video is embedded by default not linked as in previous versions.
• If you choose to link to a video, it's good practice to copy the video file to the same folder as your presentation before you link. You will not be able to apply certain types of formatting to linked videos.

Note: Buttons and Ribbon tabs may display in a different way (with or without text) depending on your version of PowerPoint, the size of your screen and your Control Panel settings. For PowerPoint 365 users, Ribbon tabs may appear with different names. For example, the Video Tools Playback tab may appear as Video Playback.

Although you can insert a video in Slide Master View, we'll assume here that most of your videos will be inserted on slides in Normal View.

Inserting a video from a file

To insert a video from a file and embed it on a slide:

• In Normal View, navigate to the slide where you want to insert a video.
• Click the Insert tab in the Ribbon.
• Click Video. A drop-down menu appears.
• Depending on your PowerPoint version, choose Video on My Computer, Video on My PC or This Device. A dialog box appears.
• Navigate to the folder where your video is saved and click the video to select it.
• On the bottom right of the dialog box, click Insert to embed the video. You can also double-click it. If you click the drop-down menu beside Insert, you can choose Link to File. If you decide to link rather than embed, you may want to copy your video or movie clip to the same folder as your presentation before you insert it on your slide. PowerPoint will place the video in the center of the slide.
• In Normal View, click the video and then Play on the media controls to play the video.

After you insert a video, two tabs will appear in the Ribbon when you click the video (Video Tools Playback and Format or Video Playback and Format) in Normal View.

Below is the Video Tools Playback tab in the Ribbon with a video selected (this may appear as Video Playback):

Below is the Video Tools Format tab in the Ribbon with a video selected (this may appear as Video Format):

Playing a video automatically or when clicked

You can change the way a video plays when you run a slide show.

To control the way a video plays during a slide show:

• In Normal View, click the video on the slide.
• Click the Video Tools Playback or Video Playback tab in the Ribbon.
• In the Video Options group, beside Start, choose In Click Sequence, When Clicked On or Automatically from the drop-down menu.

If you select When Clicked On, you must click directly on the video when running a slide show.

Playing a video full screen

You can play a video so that it fills the entire screen when you run a slide show. However, depending on the resolution of the original video file, it might appear distorted if the video is lower quality.

Be sure to preview your video so that if the video appears distorted or blurry, you can turn off the full screen option. If you set a video to be displayed full screen and it is also set to start automatically, you can drag the video frame off the slide into the gray work area so that it will not be visible on the slide or flash briefly before the video goes to full screen.

To set a video to play full screen during a slide show:

• In the Video Options group, select the Play Full Screen check box.

Controlling video volume

To control video volume:

• In the Video Options group, click Volume and then choose Low, Medium, High or Mute.
• You can also set the volume of a video by using the volume slider on media controls that appear below the video.

Be sure that volume is turned on through your Control Panel settings on your computer.

Hiding a video when not playing

During a presentation, you can hide a video until you are ready to play it. However, you should create an automatic or triggered animation to start the video or you won't see it play during the slide show.

To hide a video when not playing:

• In the Video Options group, select the Hide While Not Playing check box.

Looping a video

To play a video continuously during a presentation, you can loop the video:

• In the Video Options group, select the Loop until Stopped check box.

Rewinding a video after playing

To rewind a video after playing during your presentation:

• In the Video Options group, select the Rewind after Playing check box.

Showing media controls during a slide show

To show the media controls during your presentation when running a slide show:

• In Normal View, click the Slide Show tab in the Ribbon.
• In the Set up group, select the Show Media Controls check box.

Fading a video in or out

You can start or end your video with a fade effect for a certain number of seconds.

To start or end a video with a fade effect:

• In the Editing group, under Fade Duration, choose or enter a duration for Fade In or Fade Out. To add a timed fade to the beginning of your video, in the Fade In box, click the up and down arrows to increase or decrease the fade in time. To add a timed fade to the end of your video, in the Fade Out box, click the up or down arrows to increase or decrease the fade out time.

Cropping a video

You can also crop a video in PowerPoint to remove specific areas in the video.

To crop a video:

• Click the Video Tools Format or Video Format tab in the Ribbon.
• Click Crop in the Size group.
• Position the pointer over a black cropping handle and drag the handle.
• Click Crop again to finish cropping.

Trimming a video

You can trim video at the beginning and end of each clip so you can start at any point and end the clip earlier. Trimming is different from cropping.

To trim a video clip:

• In the Editing group, click Trim Video. A dialog box appears.
• To trim the beginning of the clip, click the start point (a green marker on the far left). When the pointer becomes a two-headed arrow, drag the arrow to the desired starting position.
• To trim the end of the clip, click the end point (a red marker on the right). When the pointer becomes a two-headed arrow, drag the arrow to the desired ending position.

In this article, we've reviewed inserting video files in PowerPoint presentations from a PC or shared drive, controlling playback during a slide show as well as cropping and trimming. In future articles, we'll look at video formatting techniques and how to export a PowerPoint presentation as a video.

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You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.

How to Fade a Picture or Part of a Picture in PowerPoint (Using a Gradient)

You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.

How to Lock an Image, Shape or Other Object in PowerPoint

You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.

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How to apply code, 🇺🇦 ukrainians can now use all subtitle and translation features for free. use code 'ukraine', how to embed a video in powerpoint (step-by-step).

Want to make PowerPoint presentations with video that people love to watch? Here's hpw.

Today, I’m going to show you how to embed a video in PowerPoint to make your presentations come to life. I'm also going to cover some of the best practices for creating a PowerPoint presentation, as well as the frequently asked questions about inserting video in PowerPoint.

So, shall we get started?

How to upload a video to PowerPoint from your desktop or laptop

Embedding video in PowerPoint makes your file size larger. But it allows you to share a video with your audience without frantically looking for it on your computer while presenting. This tutorial is for PowerPoint 365. If you’re using an older version there might be some differences but you should still be able to follow along just fine. Just follow these five easy steps:

1. Start by opening your PowerPoint presentation and navigating to the slide where you want to insert your video.

2. Then, click the “Insert” tab.

3. Now, in the top right corner, click the arrow under the "Video" button, or in PowerPoint 365, click the arrow beside the "Video" button.

4. Next, click "Video on My PC/Movie from File" and select the video you want to insert. Then, click the “Insert” button.

5. The video will now appear on your slide. You can resize it or move it around on the slide as you see fit.

And that’s it. You’re good to go! Don’t forget to preview your entire presentation to ensure your video plays exactly as you want it to. 

How to link a video in PowerPoint 

Another method for inserting video in PowerPoint is to link the media on your slide to an external source or file. It will keep your presentation file size small as it will launch the video from its location on your PC. However, the link may be broken if you move the source video to a different location on your computer.

Here’s how to do it:

1. In the top left corner, click the “Insert” tab.

2. then, click the arrow under the “video” button, 3. on the drop-down menu, click “video on my pc/movie from file.”, 4. now, click the drop-down arrow beside or under “insert” and select “link to file.” if you’re using powerpoint 365, click the “option” button, then select “link to file.”.

4. Choose your video, then click “Insert.” 

And voila! You’re all set! We suggest keeping your linked video and your PowerPoint presentation in the same folder so as not to lose either of them. 

How to put a YouTube video in a PowerPoint

You can also add an online video to your PowerPoint presentation . This is a much better approach because you won’t have to download a video and it won’t add anything to your PowerPoint’s file size. However, to play the video during your presentation, you must have an internet connection.

Embedding a video from YouTube depends on the version of your PowerPoint. I’ll walk you through the process for PowerPoint 365, but it’s not that different from the earlier PowerPoint versions.  

1. Copy the video’s URL from the address bar of your computer's web browser.

2. Choose the PowerPoint slide onto which you want to insert the video and click the "Insert" tab 

3. Now, click “Video,” then choose “Online Video/Movie…

4. Once the online dialog box appears, paste the YouTube video URL and click “Insert.”

5. Now, click Play Video to ensure the video was successfully added.

Best Practices for Video PowerPoint Presentations from Ben, VEED’s Head of Enterprise

Download your videos to avoid issues from a bad internet connection when making and presenting your video powerpoint.

While inserting online videos in PowerPoint is a convenient way to avoid increasing the file size, you'll need an internet connection to play them while presenting. And what if your internet connection goes down during your presentation? Will you find your way out of this mess? Most likely, but it’s better to prepare for this situation. 

Download video files from websites such as YouTube , Vimeo , or VEED, so you don't have to worry about retrieving them if your internet goes down. It's also a good idea to save your completed PowerPoint so you can present it if there are any connectivity issues during an in-person presentation.

Know when to upload a video vs. link to a video inside a PowerPoint

If you have lots of videos in your PowerPoint presentation, expect the file size to be huge. What you can do is to choose videos you can do without or whose content you can explain on your own, and then link to that video and let it stream over the internet. This is a great tip in case an internet connection issue arises. But, it’s always best to download the video as a backup just in case something happens.

Why should you embed a VEED video instead of a YouTube video for professional PowerPoint presentations?

Youtube videos play distracting off-topic advertisements, which we don’t want to see during a presentation. You’ll never have that problem with videos you create, edit, save, and share with VEED .

You can also use VEED to clean your audio, add subtitles to your video , and even translate it . This is useful when presenting to a global audience. 

VEED can also help you take your presentation to the next level. Use our teleprompter to avoid forgetting your lines. You can also use our screen recorder tool to record yourself talking through your PowerPoint slides. Turn on your camera to keep your video personalized.

How to link to a VEED video inside of PowerPoint

• Upload your video to VEED. You can even import a YouTube video from the video’s URL.
• (Optional) Edit the video if needed
• Click on export
• Click on ‘share’ to copy and paste the video share link to the text (or image) on your presentation that’ll be hyperlinked.

Keep videos between 30 to 90 seconds long

Use videos to enhance your presentation, not to replace it. People don't have long attention spans , so keep it short but sweet. You only have the first 2.7 seconds of your video to capture your audience’s attention before they tune out.

In general, 60 to 90 seconds is the video duration sweet spot for engagement. 

According to Forbes , the ideal video length for a presentation is only 30-60 seconds long because studies have shown that 75% of people will likely stick with a video if it’s only 60 seconds long.

Cover only one idea per video so the content is easy to digest. 

Look into your camera’s lens and pace yourself

When recording, look directly into the camera lens. This is like looking your audience in the eyes.. They’ll feel as if you are speaking directly to them.

You can edit or re-record your lines using VEED's screen recording and teleprompter tool. You can also cut out the pauses before returning your gaze to the camera.

Frequently Asked Questions

How do you link to a video in powerpoint .

1. Take a screenshot of the video. For Mac users, simply press command + shift + 3; for PC users, press the PrtScn (Printscreen) key on your keyboard.

2. Click the slide where you want to insert the image. 

3. Insert the screen-grabbed image onto the slide by clicking “Insert'' then clicking “Picture from file.” 

4. Resize your image

5. Click the image, then go to “Insert,” then toggle down to “Hyperlink.”

6. Copy and paste the video link into the hyperlink dialogue box, then click OK. Use a YouTube video link if you don’t mind ads running. Use a video share link from VEED for an ad-free PowerPoint presentation.

How do I embed a video in a PowerPoint without a link?

The best option is to download it to your computer, then follow the steps for uploading video to PowerPoint from your desktop or laptop. You can also use VEED to download videos. Just paste the video’s URL into the upload screen. Export the video, then click “Download MP4”.

Why can I not embed a video in PowerPoint?

If you cannot insert video in PowerPoint, it’s possible the video you’re trying to embed isn’t compatible with Microsoft Office PowerPoint, the file is missing, the file moved, or the file is corrupted. It could also be because the actual PowerPoint file is missing plugins needed to insert the video.

How do you embed Vimeo videos in PowerPoint

1. Go to your Vimeo video library and find the video you want to embed.

2. Click on the “Link” icon.

3. Then select “Copy Video Link” or “Copy Embed Video.” It doesn’t matter which one you choose, as you’ll need the internet to play the video anyway. 

4. Paste the URL or embed code into the PowerPoint, then proceed as if you were embedding a YouTube video.

How do you make a video on Powerpoint?1. Create slides- Structure your video with a title, body, and concluding slides by adding images, texts, and layer elements.

2. Add animations - Go to the animation ribbon and animate the key elements on your slide.

3. Insert video into PowerPoint - Navigate to the "Slideshow" tab and click "Record Slideshow" to insert an existing video or create screen recordings.Then hit the “Record” button.

4. Insert Audio- Go to the "Insert" tab and then click on the Audio in the top right corner of the PowerPoint. Then, from the drop-down menu, choose "Audio on My PC" or "Audio from file."

5. Export- Once you’re done adding animations, videos, and sound to your PowerPoint slides , it’s time to export the presentation as a video by clicking “File” and then “Export.” Then click on “Create a Video,” or for those using MS PowerPoint 365, choose where to save the video and change the file format to MP4. 

How do you put a YouTube video in PowerPoint without ads?

1. Copy the YouTube video's URL that you want to embed.

2. Go to VEED.IO and paste the URL in the upload screen.

3. Export the video.

4. Click and copy the share link to put the ad-free YouTube video in the PowerPoint.

Make video presentations people love to watch quickly and easily

Now that you know how to embed a video in PowerPoint it's time to go give it a shot! 

Make your presentation stand out by inserting videos in PowerPoint. Need to make a sales presentation at work? Make a screencast and use VEED’s screen recording and teleprompter tools. Harness the power of videos and make your PowerPoint more interesting.

Whether you’re an editing pro or a beginner, VEED can help you make and share videos people will love quickly and easily. No need to download any software! It’s an online video editor readily available to you! Try using it for your first or next PowerPoint presentation.

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How to Embed a Video in Powerpoint (From Drive & YouTube)

Written by sam parker.

Last updated on 21st February 2022

Imagine this: you’re giving a presentation to your boss, a potential new client, or an important customer. You’re in a groove, and things are going well. Best of all, you’ve got a killer video coming up in your presentation that’s sure to get them excited. But suddenly, you get to your video in your PowerPoint and it wont play.

You lose focus, stumble around to find the video elsewhere (or forego playing it at all), and lose the attention of your once captive audience.

We’ve all been there, and unfortunately, technical difficulties with video can be a huge buzz kill for presenters and audiences alike.

But, when it’s done right, video has the ability to amp up a presentation, get a crowd excited, and share a powerful message with your viewers.

So how do you prevent this all-too-common mishap from ruining your next presentation? Here’s a step-by-step guide to how to embed a video in PowerPoint three different ways.

How to embed a video from your hard drive

Embedding a video into your PowerPoint directly from your hard drive is a great way to ensure your video plays seamlessly, even without an internet connection. When you store a video on your hard drive, it’s accessible to PowerPoint even if you can’t connect to wi-fi, which is an important consideration for people presenting to groups in new environments.

But watch out for a few common stumbling blocks. If you move the video from one folder to another on your hard drive, your PowerPoint presentation may have trouble locating it, leaving you with a blank screen. Also, if you share your PowerPoint with someone via email or USB, and you don’t also share the video with them and re-embed it into the presentation, you’ll be stuck stumbling in front of a confused audience with no playable video content in your PowerPoint.

If you decide to embed a video file from your hard drive into a PowerPoint presentation, here are six simple steps you can take to ensure success.

1. Navigate to the right slide

First, open your PowerPoint file and navigate to the slide that you want to put the video on.

2. Select Insert > Video > From File

Next, navigate to the top PowerPoint menu and select Insert. Then toggle down to Video, and select Movie from File. Be sure you know where your video is saved to make this step quick and easy.

3. Find the video file on your hard drive

From here, find the video on your hard drive. If you have your hard drive synced to a cloud storage system like Dropbox or Google Drive, you could also use a video stored in one of those locations.

4. Resize the video

Once the video is inserted onto your slide, you’ll want to resize it to fit the slide. PowerPoint may insert the video as a full-screen video – which could be exactly how you want to display it. But if you’re looking to feature a headline or other graphics on your slide, simply resize the video and position it on the slide the same way you would an image or other element.

5. Play the video

Testing is critical to ensuring your video embed was successful. The first test you’ll perform is at this step, right after you’ve resized the video. Play the video in the PowerPoint to be sure it fully embedded and that you selected the right file. Be sure you watch from start to finish to ensure the full video embedded successfully.

6. Test in Play mode

As the final step in the process and your second test, play the PowerPoint like you will be during your presentation. You should see the video move at normal speed and hear any audio you have in your video as well. Again, be sure to watch the entire video to identify any potential embedding issues.

While you will have tested your video twice at this point, it’s also a good idea to give it a final test on the day of your presentation. This will not only ensure you’re set up for success, but give you confidence knowing your video will play seamlessly.

How to embed a YouTube video in PowerPoint

PowerPoint has come a long way with regards to displaying video into presentations, and this method is proof of that. PowerPoint offers the option to embed a YouTube (or other video platform) video directly from the website in just a few clicks.

This option is the fastest solution and doesn’t involve downloading or storing any video files on your computer, but it does come with a few limitations. First, with this option, YouTube automatically selects the image that appears on the slide, giving you a less customisable look. If image customisation is important to you, check out the next section on how to link to a video from PowerPoint. Second, if you’re not connected to the internet, your video won’t play – an important consideration for people presenting in environments where they don’t have reliable internet access.

While this method comes with a few technical limitations, it’s super easy to implement. If you decide to use this method, here’s how to embed a YouTube video in PowerPoint in just five steps.

First, open your PowerPoint file and find the slide you want to embed your YouTube video onto.

2. Insert an Online Movie

Next, navigate to the Insert tab within PowerPoint’s main menu, and select Video. Then from the dropdown, opt to insert an Online Video.

3. Paste your video URL

Selecting insert an Online Video will activate a pop-up to insert a URL. Paste your YouTube link directly into this form field, and select Insert.

4. Resize and position your video

With this method, PowerPoint does all the work. The playable video will appear right on the slide, complete with an image from your video (note that this is the non-customisable part we mentioned). Now all you need to do is resize the video and position it on the slide where you’d like it.

5. Test your video in Play mode

As a final step, hop into Play mode and test the video playback. You’ll even see the YouTube window, along with play and pause buttons, giving your slide an official, buttoned-up feel reminiscent of a website more than a PowerPoint.

How to link to a video from PowerPoint

Linking to a video within your PowerPoint is a great option that’s very customisable. You can link any image or text to a YouTube, Wistia , Vimeo or website link in just a few minutes. But, readers beware: while you don’t have to worry about hosting large files on your computer with this option, web connectivity is critical. You need to have a reliable internet connection for this option to work.

If you’re unsure about your connectivity, we recommend opting to embed a video into your presentation from your hard drive. But if you’re cruising through the digital age at warp internet speed, check out how to link to a video from a PowerPoint in just six steps.

1. Screengrab an image of the video

To link to a video, you’re going to turn an image in your presentation into a hyperlink. The first step in the process is to find the right image – which in this case is a screenshot of your video. Note that you could use any image as your link, but we’re going to focus on the screenshot approach.

To capture a screenshot on a Mac, simply select command + shift + 3. You can also control the parameters of your screen grab by using command + shift + 4 (as seen in the image below). We suggest you play around with both options to determine which works best for you. This action will automatically save the image to your desktop.

To capture a screenshot on a PC, you’ll want to locate the key labeled PrtScn, also known as the print screen key. When you press this key along with the Windows icon key, your computer will take a screenshot of the screen and save it to your Pictures folder. Since this function captures an image of the entire screen, you’ll want to use a photo editor, like Windows Photo Gallery, to crop the image to include only the video thumbnail.

2. Find your PowerPoint slide

After you’ve captured a screenshot of your video, navigate to the slide in the PowerPoint that you want to use to link to your video.

3. Insert your image onto the slide

Next, put the image onto your slide. Select Insert, and toggle down to Picture and select Picture from File.

Then find the image you’d like to use to preview your video, and select Insert.

4. Resize your image

Once your image appears on your slide, resize it and position it just like you would any other image.

5. Add a hyperlink to the image

The same way you inserted your video file, you’re going to insert a hyperlink. Navigate to Insert, and toggle down to Hyperlink. Be sure you have the image selected while you’re doing this so the hyperlink connects to the image itself, not the entire slide or another element on the slide.

Then copy-and-paste the link to your web video into the hyperlink form field, and select OK.

6. Test the video in Play mode

You guessed it. The final step in the process is to test your video in Play mode to be sure you linked to the right video. You should be able to click on the image in your PowerPoint when you’re in Play mode. And when you click it…

…you should be taken to a web browser where your video appears, ready for you to play!

Now that you know how to embed a video in PowerPoint, it’s time to take the final steps to preparing for a phenomenal presentation.

• Test your audio and visuals before you present. If you’re giving a presentation in a new location, you should anticipate issues with their A/V set-up and assume you’ll have wi-fi connectivity issues. Be sure to run through the presentation once before you formally present to ensure the video appears and your audio is both working and loud enough. Also consider taking a wi-fi hot spot in case you encounter internet issues.
• Keep it short. When presenting in front of an audience, sometimes less is more. No one wants to watch a 10-minute long video in the middle of a presentation. The best PowerPoint videos get an audience excited but don’t drag on to the point of boredom.
• Get creative. PowerPoints can be boring – but when you add video, you add a whole new dynamic element and energy to your presentation. Let your mind run wild with ideas as you think of ways to spice up your PowerPoint.

For more awesome tips on how to create the most awe-inspiring, jaw-dropping videos your audience has ever seen, head over to the Wyzowl blog . Peruse posts on the best motion graphics videos around, how to convert a video to a GIF , and everything in between.

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Need to know how to embed a video in Wordpress? Use this super quick and easy guide to do it for yourself!

Want to know how to embed video in email? In this article we show you several ways to embed videos in emails with little fuss.

In this simple guide we show you how to compress a video, and we also identify the best free video compressor out there.

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How to embed a video in powerpoint from youtube, pc, or mac.

• 26 Oct 2017

Raise your hand if you tune out as soon as someone opens a PowerPoint deck during a meeting at work. Everyone? Of course. While PowerPoint remains one of the simplest ways to create a presentation, it’s also become one of the most hated parts of office life. We’ll show you how to embed a video in PowerPoint so you can overcome the dreaded death-by-too-many-slides.

This article covers how to insert a video into a PowerPoint presentation directly from YouTube or another video site, as well as embedding a video from your PC or Mac.

Create videos that drive action

Activate your audience with impactful, on-brand videos. Create them simply and collaboratively with Biteable.

Before we dive in, it’s important to remember that embedding a video into a PowerPoint presentation isn’t fool-proof. Your presentation is only as good as the video embedded within it. If you need to  make engaging and relevant presentation videos  to add to your PowerPoint, you can do it in minutes with Biteable.

Grab a video template  from the Biteable template library, punch it up with your own text, and embed that video into your PowerPoint presentation like a pro.

How to insert a video in PowerPoint from YouTube or another site

The process for inserting a video into PowerPoint from YouTube varies depending on your operating system and version of PowerPoint.

To insert an online video into a presentation in PowerPoint 365:

• Open your presentation in  PowerPoint 365 .
• click “Insert Video”
• Choose “Online Video”
• Insert the URL for any web video from YouTube, SlideShare, Vimeo, or Stream.

Note: For this to work, you’ll need internet during your presentation.

To insert an online video into a presentation in PowerPoint from your PC:

The following steps work for embedding YouTube videos in PowerPoint 2019, 2016, 2013, and 2010 from a PC.

1.  On YouTube, find the video you want, click the  share  button below the video frame, and choose  Embed .

2.   Copy the Embed code.  Make sure it’s the right code. Don’t copy the URL on the initial “Share” popup screen. After clicking the “Embed” icon, wait for a popup screen called “Embed Video”. Here, click the “Copy” button in the bottom right corner. The correct code should start with  <iframe width .

3.  Switch to PowerPoint and  select the slide you’ll add your video to .

4.   Click “Insert”.  Here, you can insert different objects into the slide.

5.   Click Video > Online Video.  If you’re in PowerPoint 2019 or earlier, choose “Video from Website” instead.

6.   Click “Paste Embed Code Here” and paste the Embed code you copied in Step 2.  For PowerPoint 2010, click “Insert Video From Website.”

7.   Select the video and click “Playback”.

8.   Click the Start menu to select how the video plays.  This is important. Your video won’t work unless you choose one of these options.

9.   Be online when you hit “Play”.  You’ll need the internet for your video to work.

To insert an online video into a PowerPoint in Mac OS:

The following steps work for embedding YouTube videos in PowerPoint for Mac.

1.  On YouTube, find the video you want, click the  share  button below the video frame, and copy the link.

2.  Go to PowerPoint and select your slide.

3  Click  insert > Add-ins > Store

4  Type  ”web video player”  into the search bar, then hit  enter

5.  Select  web video player . Click  add .

6  In the popup window labeled  web video player , paste the link you copied from YouTube in Step 1.

7.  Hit  set video .

How to embed a video in PowerPoint from your PC or Mac

There are two ways to insert a video file into PowerPoint from your PC or Mac. The first is to  insert an embedded video from your computer  (which we’ll go over in this section). The second is to  link to a video file  stored on your computer. We’ll show you that option in the next section.

There are pros and cons to embedding a video into your PowerPoint (verses linking to a video).

When you embed a video, you add that video into the PowerPoint itself. If you send the PowerPoint presentation to someone else, they’ll be able to play the video without trouble. The only downside is that a PowerPoint with an embedded video will have a larger file size. Be mindful of this.

Follow these steps to embed a video in PowerPoint from your PC or Mac:

1. Click on the PowerPoint slide you want, then go to Menu > Insert.

2. In the top right corner, click Video > Video on My PC.

3. Find the video you want to embed and click “Insert”.

4. Adjust the settings in the Video Format toolbar

To make sure your embedded video file plays the way you want, go to the Video Format toolbar and check the settings. For example, if you want your video to take center stage as soon as you click on the slide, select “Play Full Screen” and “Start Automatically”.

5. Preview your presentation

The final step to embedding a video in a PowerPoint presentation is to check if your video plays exactly how you want it to. That’s it! You’re done.

How to insert and play a video file link from your computer

If you’d rather insert a link to a video stored on your computer, that’s an option too. The process is very similar to the one you use when you embed a video in your PowerPoint.

Compared to embedding a video directly into a PowerPoint, linking to a file stored on your PC or Mac keeps the file size of your presentation smaller. The downside is that links break and videos get deleted from computers.

For the video to play in your PowerPoint, an actual copy of the linked video must be stored on your computer. If you choose this option, keep the video itself in the same folder as the PowerPoint presentation. When you send the PowerPoint to someone else, be sure to send the linked video as well.

Follow these steps to insert and play a video file link from your computer:

• Click on the PowerPoint slide, then go to Menu > Insert.
• Click Video > Video on My PC
• Find the video you want to link to and click “Link to File”.

Why can I not embed a video in PowerPoint?

If you can’t embed a video in PowerPoint from your PC or Mac, then you’re probably using an unsupported format. Your video needs to be WMV, ASF, or MP4. Microsoft recommends  embedding a video file in MP4 format  encoded with H.264 (MPEG-4 AVC).

Master video-centered PowerPoint presentations with these tips

There are a few best practices when  creating Biteable videos for presentations .

Be clear with your script.

The video you embed in your PowerPoint replaces bullet points, so use clear and concise language. A simple message makes it easier for your audience to follow along.

Pick colors that pop.

A good-looking video goes a long way to keeping your audience’s attention. Increase engagement with colorful (but not gaudy) backgrounds and animations. You can find a ton of easy-to-edit animation scenes in the  Biteable animated templates library.

Keep it short and sweet.

Generally, a video between 30-60 seconds is ideal for a presentation. If a video runs longer than a minute, break it up across multiple slides so it can be digested in bite-sized chunks.

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How to Embed/Insert a Video in PowerPoint in Under 5 Minutes

• how to embed a video in power point

Don’t you dread those moments when a colleague opens up a drab Powerpoint presentation in the middle of a meeting? While it’s pretty easy to create a presentation on Powerpoint, you can’t deny that these soporific slides do little to engage your audience. Luckily, there’s a simple way to make your PowerPoint presentations engaging and fun: by embedding videos in them. With an intuitive online editing tool like InVideo , creating and editing videos is now easier than ever!

Create videos for your presentations

Using 5000+ customizable templates

If you are asking how to insert a video in a PowerPoint presentation, you are in the right place. We will cover 3 super simple ways to embed your videos into your PowerPoint presentation in this article and if you stick around to the end of this article, we will also cover how you can create professional videos for your presentation in minutes, even if you’ve never edited a video before!

Let’s dive in.

1. How to embed a video file from your PC/ Mac in a PowerPoint presentation 2. How to embed a video from YouTube in a PowerPoint presentation 3. How to embed a video from Vimeo in a PowerPoint presentation 4. Embed Video In PowerPoint - Online Vs. Offline 5. How to create professional videos for your PowerPoint presentation in minutes

1. How to embed a video file from your PC/ Mac in a PowerPoint presentation

Embedding a video to your PowerPoint depends on the version of Microsoft PowerPoint you have on your system. To make this easy for you, we share how you can embed a video in different versions of PowerPoint - before 2013, and 2013 onwards.

A. How to embed a video file from your PC/ Mac in a PowerPoint presentation (older versions of Office)

Find out how to insert a video in PowerPoint if you’re using Microsoft Office versions 2007, 2010 and 2011.

Step 1: Open up your presentation and go to the slide you wish to embed your video in.

Step 2: Go to the Insert tab.

Step 3: Now click on the "Video" drop-down and select the “Video from File” option.

Step 4: Now browse and select the video you want to upload to your presentation and click “Insert.” Note that if you are embedding a large video file, it may take some time for the video to be visible on your PowerPoint presentation.

Step 5: Now edit your video and adjust its position by dragging it. Use the “Format” and “Playback” options to further edit the size, position and colors of your video. You can also set how your embedded video will play during presenting - on click, or automatically, by going to Playback>Start and selecting the relevant option. 

B. How to embed a video file from your PC/ Mac in a PowerPoint presentation (newer versions of Office)

Find out how to insert a video in PowerPoint if you’re using Microsoft Office versions 2013, 2015, 2017, 2018, 2019, 365.

Step 2: Go to the Insert menu and click on the "Video" drop-down.

Step 3: Now select the “Video on my PC” option.

Step 4: Now browse and select the video you want to insert. Once done, hit the Insert button.

Step 5: Adjust your video position, size, and look by using the options available. 

That’s it. Simple right?

2. How to embed a video from YouTube in a PowerPoint presentation

Once again, embedding a YouTube video in PowerPoint depends on the version of Microsoft Office you are using. To make this simple for you, let’s look at the 2 most popular methods on how to insert a video in a PowerPoint presentation . 

A. How to embed a video from YouTube in a PowerPoint presentation in Microsoft Office 365

Step 3: In the drop-down menu, select the “Online Video” option.

Step 4: Next you’ll see a pop-up asking for a video URL or link on your screen. Now go to YouTube and copy the video URL you want to embed in your PowerPoint.

Step 5: Navigate back to PowerPoint and paste the YouTube video URL in the search bar. Once done, you’ll see a preview of your YouTube video on the screen. Now click the “Insert” button.

Step 6: Now you will see your video embedded in your PowerPoint slide. Next, adjust it using the “Design Ideas” and the “Format’ and “Playback” menus.

B. How to embed a video from YouTube in a PowerPoint presentation in PowerPoint 2019, 2016, 2013, and 2010

Step 1: Open up the YouTube video you want to embed in your PowerPoint and click the “Share” option.

Step 2: Now click on the “Embed” option to get the Embed link for your YouTube video.

Step 3: Click the “Copy” button to copy your embed link.

Step 4: Now launch your PowerPoint presentation and open the slide you want to embed a video in.

Step 5: Next go to Insert> Online Videos

Step 6: Now select the “From a Video Embed Code” option.

Step 7: Now Paste your YouTube embed code in the space provided and click the arrow once done. That’s it. You will find your YouTube video embedded in your slide!

Step 8: Now you can reposition and adjust your video by clicking and dragging it. You can also right-click on it and use the “Style” option to edit the size, position of your video. 

Step 9: Right-click on the video and choose the “Start” option to select how your video will play. Select this or your video might not play automatically!

3. How to embed a video from Vimeo in a PowerPoint presentation

Embedding a Vimeo video to your PowerPoint is also pretty similar to embedding a YouTube video. Once again, the methods depend on the version of Microsoft Office you work with. Let’s look at the steps.

A. How to embed a video from Vimeo in a PowerPoint presentation in Microsoft Office 365

Step 4: Next you’ll see a pop-up asking for a video URL or link on your screen. Now go to Vimeo and copy the video URL you want to embed in your PowerPoint.

Step 5: Navigate back to PowerPoint and paste the Vimeo video URL in the search bar. Once done, you’ll see a preview of your Vimeo video on the screen. Now click the “Insert” button.

B. How to embed a video from Vimeo in a PowerPoint presentation in PowerPoint 2019, 2016, 2013, and 2010

Step 1: Open up the Vimeo video you want to embed in your PowerPoint and click the “Share” option.

Step 2: Now click on the “Show Options” menu. Your pop-up will expand and you will see multiple options at the bottom that allow you to customise the code so that your video looks a certain way when you embed it in your PowerPoint.

Step 3: You can select the “Fixed Size” option if you want your video dimensions of a particular size. You can select the “Responsive” option if you want your video dimensions to change when viewed on different screens. You can control how your embedded video will look in your presentation by selecting one of the “Special Options,” changing the color of your video, and more.

Step 4: Once done with selecting the relevant options, go to the “Embed” section and copy the embed code.

Step 5: Now launch your PowerPoint presentation and open the slide you want to embed a video in.

Step 6: Next go to Insert> Video> Online Video

Step 7: Now select the “From a Video Embed Code” option.

Step 8: Now Paste your Vimeo embed code in the space provided and click the arrow once done. That’s it. You will find your YouTube video embedded in your slide!

Step 9: Now you can reposition and adjust your video by clicking and dragging it. You can also right-click on it and use the “Style” option to edit the size, position of your video. 

Step 10: Right-click on the video and choose the “Start” option to select how your video will play. Select this or your video might not play automatically!

And that’s how you embed a Vimeo video in a PowerPoint presentation. Now let’s look at which options you should choose and when.

4. Embed Video In PowerPoint - Online Vs. Offline

Now that you are familiar with the different methods you can use to embed a video in a PowerPoint presentation, it’s time to look at the pros and cons of using each method. 

5. How to create professional videos for your PowerPoint presentation in minutes

Although embedding your videos is a great way to make your PowerPoint interesting, what's really going to move the needle is creating your own impactful videos . Your own, branded, professional videos will help present your ideas in the right light. And now creating professional-looking videos is super easy and hassle-free.

While there are many methods to create your own videos the easiest way for you is to create your videos online for free. 

A majority of business owners thought leaders, and marketers are using this method. 

The best part? You don’t need to know any fancy editing or download any software.  All you need is access to an online video creation one-stop shop like InVideo . 

With an extensive library of over 5000+ templates along with ready-made assets like stock videos , animated text boxes, stickers, call to actions, and more, it’s super easy to create super professional videos on InVideo in minutes.

Here’s how you can create your own professional videos for PowerPoint presentations:

Step 1: Sign up or login to your InVideo account. Next select the “Pre-Made Templates” option. Now select the dimension you want your video to be in. 

Step 2: Once done, type keywords related to the video you want to create in the search bar. For example, if you want to create a business video presentation for a PowerPoint, type “video presentation” in the search bar and hit enter.

Step 3: You can search for different types of templates relevant to a presentation such as a demo video , a quote video , a business presentation video or review videos and more. Click on different templates to expand them and watch a preview. Once you have decided which template you wish to use, just click on the “Use This Template” button and you will be redirected to the InVideo editor. 

Step 4: Once the InVideo editor is launched, you can customise your chosen template by editing the text and colors to your brand colors, adding your logo and other elements as you see fit. To edit the text in your template, all you need to do is select the text by clicking on it. Next just go to the menu on top of your video to edit the font, color, and size of your text.

Step 5: You can also edit or add different elements to your video from the panel on the left side of your screen. Edit or add sound , music or a voiceover, add stock videos, graphics, effects, and transitions to make your video look professional.

To know more about accessing and customising 5000+ templates on InVideo for free, check out the video below. 

So now that you know how to embed a video in a PowerPoint presentation, go ahead and experiment. In fact, you can completely ditch the presentation altogether in favour of a video presentation . Here’s our favourite template for you to build a stunning review presentation in the form of a video. 

Use This Template

Create professional videos in minutes

Without learning pro skills

Wrapping Up

If you’ve found value in this article, and are looking to create your own stunning video presentations, check out these video presentation templates that you can get started with today. Also, look at this guide where we’ve put together 200+ video ideas for businesses and brands that you can take further inspiration from. 

For more quick tips and hacks on editing and creating videos, subscribe to InVideo’s YouTube Channel . Finally, if you’re looking to create thumb-stopping videos in minutes (even if you’re not a PRO)- sign-up for a free account on InVideo.io today.

This post was written by Upasna and edited by Abhilash from Team InVideo

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How to Embed a Video in PowerPoint

Lee Stanton Lee Stanton is a versatile writer with a concentration on the software landscape, covering both mobile and desktop applications as well as online technologies. Read more February 9, 2024

Adding videos to your PowerPoint can elevate your presentation to another level altogether. But how do you embed a video in a PowerPoint slide? There are many ways to do this, all of which are relatively straightforward.

This guide will explain how to embed a video from your PC, YouTube, or the Internet into your PowerPoint presentation.

Embedding a Video From Your PC Into PowerPoint

You don’t need an internet connection to embed a video saved locally on your PC into PowerPoint. One advantage of using local content is that it ensures your video will always play optimally, with or without Wi-Fi.

However, note that you can only insert videos in PowerPoint from its PC app. The content you want to add must also be in one of the standard video formats .

• Open your PowerPoint presentation.
• Go to the slide you’d like to embed the video in.

• Find and select the video on your PC.
• Resize your video if needed.

Using the Playback section, you can watch it from start to finish to ensure it’s correctly embedded. Additionally, you can run the presentation, go to the slide that has a video, and check everything.

Embedding a Stock Video Into PowerPoint

You can pick one from Microsoft’s repository if you need to insert royalty-free video clips directly into a PowerPoint presentation.

• Open your PowerPoint presentation .
• Go to the correct slide on which you’d like to insert your YouTube video.

• Resize the video to your desired dimensions and play it to ensure it’s working properly.

Embedding a YouTube Video Into PowerPoint

You can embed a video from YouTube or any other major platform on the internet into your PowerPoint presentation as well. The benefit of this method is that you don’t need to save the video locally on your PC. 

But there are a few cons as well. If you don’t have access to the internet when presenting, your video won’t play. Furthermore, YouTube chooses the cover image that will appear as a presentation on your video slide.

If you love aesthetics or would prefer to customize your entire presentation, keep these limitations in mind.

• Select Insert from the menu toolbar.

• Paste the URL directed to your YouTube video on the blank text bar that pops up.

• Resize your YouTube video and ensure it’s positioned where you want. You can’t change the cover image.

Note that the process is similar if you want to embed videos from X or any other online platform.

What Kind of Videos Can You Insert Into PowerPoint?

Before embedding PowerPoint videos, you should take note of the following criteria:

Video Format

You will find embedding MP4 videos with H.264 codec easy into PowerPoint. Some formats that use this codec are .mp4, .m4v, and .mov. They are recommended because they offer good compatibility and compression. However, many common video formats will work, some of which include:

• Movie (.mpeg, .mpg)
• Windows Video (.wmv, .asf)

Maximum Video Size

Officially, there is no limit; however, smaller videos are more adaptable and will generally offer a smoother experience. As much as possible, you may want to keep them under 50-100MB for easy playback and portability. You may experience crashes, lag, and file size issues with large videos.

Recommended Resolution

Ideally, you should embed 1080p videos (1920 x 1080 pixels) into your PowerPoint presentation. This offers excellent quality without excessively increasing the file size.

When possible, avoid higher resolutions like 4K since they may not play smoothly on every device and may cause strain in performance.

You may use lower resolutions like 720p for smaller presentations, but these may not offer the best viewing experience, especially if you are presenting on larger screens. But the low-resolution video will work when you have to present the PowerPoint over a Google Meet call .

Embedding Success

Embedding videos in your PowerPoint presentation is a great way to liven it up. Whether you use a video you’ve created or one from the internet, it’s important to consider the pros and cons of each method.

If you don’t have an internet connection, embedding a video from the internet or YouTube will result in an unsuccessful presentation, as your video won’t play. To avoid any hassle, it’s advisable to use the methods best suited to your circumstances.

Do I need an internet connection to embed videos in PowerPoint?

You don’t need an internet connection to embed a downloaded video in PowerPoint. However, you require an internet connection and a web version of PowerPoint to embed online videos.

What should I do if PowerPoint cannot insert my video?

If you cannot embed your video into PowerPoint, it might be that it isn’t converted to the recommended format. When embedding videos into PowerPoint, it’s best to use mp4 files that have H.264 encoded into them. This is the best-recommended compatibility for PowerPoint in Windows and Mac.

Why aren’t my PowerPoint videos playing on a secondary monitor?

If you’re experiencing this problem, you can try to disable one of two options. You can either Disable Hardware Graphics Acceleration or Disable Slide Show hardware graphics acceleration . You can find both these options in the Display tab under File and Advanced options .

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How to Embed a Video in PowerPoint from YouTube, PC, or Mac

Table of Contents

Videos can transform a plain PowerPoint presentation into a dynamic and memorable experience. They help you explain complex concepts visually, add a touch of emotion, and cater to different learning styles. Whether you choose online videos, YouTube videos, or files from your computer, this guide will show you how to embed a video in PowerPoint in a few easy steps.

How to embed a video in PowerPoint

For this guide, we’ll use screenshots from the free web-based version of Microsoft PowerPoint. Similar steps can be taken for other versions of PowerPoint, so long as they support the mentioned methods and web video links.

💡 Read more about embedding videos in the various versions of PowerPoint on Microsoft’s website.

Option 1: Embed a video from your device

This option works across all Microsoft PowerPoint versions — for Windows, PC, or Mac. Insert videos directly from your device for guaranteed playback and complete control over your presentation delivery.

• Click ‘Insert’ on the main tab/panel.
• Select ‘Video’ → ‘ This Device ’.
• Find the folder and double-click the file to insert the video.

💡Pro tip: Not all Vimeo videos are downloadable, but look for the download button—it means you can embed the video directly.

Option 2: Embed a YouTube video (or from online)

You can embed videos directly from YouTube, SlideShare, Vimeo, Stream, and Flip.

• Find the video you want, and copy the URL from the browser’s address bar. Alternatively, copy the video embed code (if available).
• Go back to PowerPoint and navigate to the slide you want to insert the video.
• From the ‘Insert’ tab, select ‘Video’ → ‘Online Video.’
• Paste the video link or embed code. (from Step 1)
• Click the Insert button.

Finding the YouTube video link for embedding (3 ways)

#1: Copy the URL from the browser address bar:

#2: Under the YouTube video’s ‘Share’ options, then copy the video link.

#3: If you wish to use the embed code, go to ‘Share’ → ‘Embed’ . Click the ‘Copy’ button to copy the entire code.

[Video] How to embed a YouTube video in PowerPoint

Note about using YouTube videos

Unlike videos embedded directly into your presentation file, online videos are hosted externally. You control them through the website’s video player, not PowerPoint’s built-in features (the video format tab will not be available).

Remember, a reliable internet connection is essential for smooth playback of online videos.

💡 Read more: Insert a video from YouTube or another site [Microsoft]

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Option 3: Insert a video from Microsoft’s creative content library

For users of PowerPoint for the Web: Microsoft 365 offers a selection of royalty-free stock videos (and images). You can find and insert videos from the online library.

• Select ‘Video’ → ‘Stock Videos’ .
• Find the video you want and click ‘Insert.’

💡 You’ll need a Premium Microsoft Office membership to unlock the entire stock library.

How to play embedded videos in PowerPoint

Ready to rehearse your PowerPoint presentation? Embedded videos won’t start automatically, so you have time to check that the audio settings are correct. When ready, click the ‘Play’ button on the video embed frame.

▶️ Play an uploaded video (from PC, Mac)

Uploaded videos have more playback options than linked web videos. This option also does not require the internet or a stable connection during the presentation. Click on the ‘Play’ icon to start the video.

You’ll see this video playback tab with controls appear:

▶️ Play an embedded online video (from YouTube, Vimeo, etc)

You will need a stable internet connection during your PowerPoint presentation as the embedded video is directly streamed from the video platform. Click on the ‘Play’ icon to start the linked video.

💡 Note: When embedding online or YouTube videos, you’ll primarily use the streaming site’s controls (play, pause, volume). PowerPoint’s advanced editing features won’t work on these web videos.

Tips for embedding videos in PowerPoint

While videos add a powerful element to your presentations, there are some downsides worth considering, such as the risk of technical glitches and a larger PowerPoint file size.

Use these tips to keep your PowerPoint presentation smooth:

• Purpose: Ensure each video serves a clear purpose and enhances your message rather than being a distraction. 
• Length: Keep videos short and focused to maintain your audience’s attention.
• Audio: Ensure the video’s audio is clear and at the right volume for your presentation.
• Manage video size: Large video files can make your presentation slow and challenging to share. Use online tools to compress media files without sacrificing significant quality.
• Prioritize reliability: If a smooth presentation is crucial, embed videos directly from your device to avoid internet dependency. Inserting a video from your device guarantees playback even without an internet connection.
• Test and rehearse: Review your presentation beforehand to ensure your videos play seamlessly.

Related article: Don’t Present Without These 16 PowerPoint Dos and Don’ts

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Videos are a fantastic addition to your presentation toolbox. Embedding videos into your PowerPoint slideshow makes them more engaging and memorable. Videos grab attention, explain complex ideas, and make your presentation more impactful. They offer a powerful way to complement your core message and keep things interesting.

This short tutorial covers three options: directly from your device or computer, using Microsoft’s stock video library, or pasting a video file link from online platforms like YouTube.

Keep your audience captivated with a variety of content: videos, images, well-crafted text, and engaging delivery. Remember to rehearse beforehand for a smooth, successful presentation!

Frequently Asked Questions (FAQ)

What are the supported video formats.

Recommended: .mp4 (offers the best balance of compatibility, quality, and file size).

For older PowerPoint versions (2010 and earlier): Consider using .wmv for wider compatibility.

Other PowerPoint-supported video formats:

• .avi (may require additional codecs)
• .mpeg or .mpg
• .mov (for Mac users)

Why can’t I add a video to PowerPoint?

Common reasons and solutions:

• Unsupported file format: Make sure your video file is in a PowerPoint-compatible format (.mp4 with H.264 video and AAC audio is the safest bet).
• Outdated PowerPoint: Check and install available updates for your PowerPoint version.
• Incorrect embed code: Double-check you’ve copied and pasted the embed code correctly (beginning from <iframe> and ending with </iframe>). If the issue persists, the video platform may not support embedding.
• Older PowerPoint limitations (Windows only): If you’re using an older PowerPoint version on Windows, you might be restricted to embedding YouTube videos only. Consider updating PowerPoint or embedding the video file directly.
• Internet Explorer issues (Windows only): While not strictly necessary, some older video functionality might rely on Internet Explorer components. Ensure you’re using a supported IE version.
• Broken or removed video link: Verify that the linked video hasn’t been taken down or made private.

💡 Pro tip: Try Option 1 (Embed a video from your device) if the other methods don’t work.

For more info, read Why can’t I embed a video in PowerPoint? [Microsoft]

Can I use an older version of PowerPoint?

Yes, you can use earlier versions of PowerPoint or PowerPoint for the Web (free) . However, remember that limited support is available, potential compatibility issues with newer file formats or online features exist, and new features are missing.

Consider upgrading to Microsoft 365 if you prioritize security and support, need the newest features, or work with collaborators using newer versions.

Related article: Step-by-Step: How To Convert PowerPoint to Google Slides

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How to embed videos in PowerPoint

Inserting a video into a Microsoft PowerPoint presentation is a great way to enhance your slides. Learn how to embed Vimeo and YouTube videos and insert MP4, AVI, and other formats to level up your deck.

For a lot of us, Microsoft PowerPoint represents a part of our lives we don’t often look fondly on. Whether that’s making presentations for school or work, with over one million companies using Office 365 worldwide, it’s safe to say you’ve either used it, or you will use it in the future.

However, PowerPoint (ppt) presentations don’t have to be boring with all text and a few images here and there. One trick you try to make your presentations more interesting and engaging is to embed video into your PowerPoint slides. 

If the idea of adding video inside your slides is new to you (instead of minimizing the program and finding the video to play), then this guide will help you understand the benefits of using embedded videos, and how to do it with different video formats.

Table of contents

Videos help to explain complexity, videos minimize information overload, mixing mediums keeps your audience engaged, from your own video library, a video that’s not yours, add youtube video to powerpoint slide with a link, add youtube video to powerpoint slide with embed code, how to insert all other video types into powerpoint, what to do after you add a video to a powerpoint slide, adding video to powerpoint faqs, wrapping up, embed your beautiful videos anywhere with vimeo.

For reference, throughout this guide I’ll be using Version 16.51 PowerPoint for Mac (from Microsoft Office 365) and a standard design template for this tutorial. You may have a previous version of PowerPoint with slightly different wordings for buttons (which I’ll point out).

Why insert a video in a PowerPoint presentation?

First things first, let us take a look at some of the awesome benefits of adding video to PowerPoint presentations. While there are more than three benefits (particularly if you enjoy creating instructional videos ), or if your company makes use of asynchronous meetings , these are the main ones when it comes to the audience’s experience.

You may have heard some statistics floating around on the internet about how “65% of the population are visual learners”. While this particular stat isn’t actually based on empirical research to date, many people I’ve encountered throughout life seem to prefer videos in both learning and business environments.

The most obvious reason for these preferences is that videos often help to explain complexity a little easier than reading about it. 

For example, in a 2018 Frontiers in Surgery study, viewing operative videos (vs reading a manuscript) greatly improved the confidence of trainee surgeons in performing difficult surgery.

Have you ever seen a presentation slide that was almost a full screen of block text and inwardly groaned at having to read it or watch the speaker read from the screen word for word?

Having too much information on a single slide is not only a design mistake but also contributes to information overload — which happens when someone faces “a level of information that is greater than their information processing capacity”. 

Using video can help combat this problem by pacing out information at an easier rate than slamming someone with a huge wall of text all at once.

Similar to the point above, having a whole bunch of text in your presentation without anything else to break it up is a quick way to lose the interest of your audience.

Going to either extreme of using only text or only video isn’t likely to help people engage with the information you’re trying to give. However, giving a mix of mediums has a much better chance of increasing engagement in a learning environment. 

In a business context, research suggests that the overwhelming majority (94%) of people surveyed report “watching explainer videos to learn more about a product, with 84% being swayed to make a purchase”. So including them in a sales deck may well work to persuade your audience into buying.

How to insert a Vimeo video into PowerPoint

Perhaps you have a portfolio of videos on your Vimeo account you want to add to your presentation instead. Thankfully, adding a Vimeo video to your slide show is just as easy as adding a YouTube video !

In fact, all the starting steps (insert video ➡️ online film ➡️ URL/embed code) are exactly the same. The only difference is the source of the video itself (and whether or not the video belongs to you).

So, from opening up the dialog box, you’ll want to head over to your Vimeo video library, which you can do by hovering over your profile picture and hitting the “videos” option in the drop-down menu:

From there, you’ll want to go to the video you want to embed (in this case, me playing a song I wrote) and click on the ‘link’ icon which will give you the option to either copy the URL or the embed code. 

As I said before, for PowerPoint presentations, it doesn’t matter which one you choose since you need the internet to play them anyway.

With these options, simply paste your URL or embed code into the dialog box and it will insert the video to your slide.

As an additional measure, if for some reason the shortened embed code doesn’t work, you can also click on the video and copy the full embed code from the video options, like so:

From there, just as before you can paste the embed code in the PowerPoint dialog box and it works the same way. 

To insert a video that doesn’t belong to you (but you have permission to use), it’s similar to how you would insert a YouTube video only the design is obviously different.

When you get to the Vimeo video you want to embed, click on the “share” button shaped like a paper airplane and you’ll get all the same options as before. All you have to do is copy either the URL or the embed code:

Just as before, paste either of these into the “online film” dialog box and your video will appear on the slide.

Quick note: to embed the video in PowerPoint, the video must be publicly available, or at least viewable via link. You can’t embed a video that is set to “Private”. 

How to insert a YouTube video into PowerPoint

Whether you’re using the most updated version of PowerPoint or an older one, the steps are exactly the same here with the only difference being that older versions like PowerPoint 2010 may ask “video from website” rather than online video/film/movie depending on your localization. 

There are two main ways you can insert a YouTube video into a slide in PowerPoint, and both require you to be connected to the internet when you add and play the video.

The easiest way to add a video in PowerPoint is to first, select the slide you want the video to appear on, then hit the insert tab and find the video icon towards the right:

From here, you’ll get a drop-down menu for various insert video options. Depending on your level of subscription, you may also see the “stock videos” option, which might be helpful in other situations. For now, choose “online film” (or movie/video).

After that, you’ll get a pop-up that asks you to paste the YouTube video URL into the box. In previous versions, you may also have the option here to search for a YouTube video inside PowerPoint, but it seems recent updates have removed that feature.

From here, you’ll need to find the YouTube video you want to add to your presentation, then either copy the URL from the address bar, from the right-click options, or hit the “share” button on the video and copy the URL from there:

Once you’ve copied the URL, paste it into the dialog box on PowerPoint and press “insert” or hit enter.

If you had an empty media box in the slide already (like I have in my slide above) your video will automatically paste into that box which you can resize afterward:

Shoutout to Abbie Emmons’ awesome YouTube channel for fiction writers. 

However, if you had a blank slide before adding your video, it will appear in the middle of the slide. Resize and reposition however you want the video to appear.

Since YouTube videos require an internet connection for playback, it doesn’t necessarily matter whether you use the URL or the embed code. However, if you really want to use it, the embed code is a way for you to add the YouTube video without the link.

The starting steps are exactly the same as inserting a video via URL, except when you go to your chosen YouTube video, instead of copying the URL, you should click “Embed”. When you do, you’ll see the following screen:

If you click on the code box it should automatically select all of the code, but if you accidentally double-click you can either use your select-all keyboard shortcut (cmd+a for Mac, ctrl+a for Windows) or click off the box and back on it to reselect all.

Alternatively, if you right-click on the video itself, you can also copy the embed code from the options there.

Copy the embed code and paste it in the same dialog box as you do with the URL and you’ll get the same results.

After all of the above, what if you have a different video format to work with, or that the connection will be bad where you’re delivering your presentation? In this case, you’ll want to try embedding a video file from your computer.

Before you start, here’s a list of the video formats PowerPoint currently supports:

• AVI movie (Some .avi files may require additional codecs) (.avi or .vfw)
• MPEG-4 movie (.mp4, .mpg4)
• Apple MPEG-4 movie (.mv4)
• MPEG movie (.mpg, .mpeg, .mpe, .m75, .m15)
• MPEG-2 video (.m2v)
• MPEG-2 Transport Stream (.ts)
• QuickTime movie (.mov, .qt)
• DVI movie (.dif)
• Windows Video file (Some .avi files may require additional codecs) (.asf, .avi)
• MP4 Video file (only from 2013) (.mp4, .m4v, .mov)
• Movie file (.mpg, .mpeg)
• Windows Media Video file (.wmv)

As long as your video is one of the above formats, you’ll be fine. If not, you should try converting your file to one of the above before trying to embed it in your presentation.

So, in order to embed a video file, you’ll want to head back over to the “insert” tab and instead of clicking “online film”, select either “video browser” or “video from file”. Though in older versions, it will have “video on my pc” instead.

It may be unique to Mac, but if you select “video browser”, a “photos” window will pop up where you can browse videos from your photos app. In most cases though, you’ll want to pick “video from file” as it will take you to your folder manager (finder in Mac). 

From here, you’ll be able to find the video you want to insert into your PowerPoint from the folder where it belongs:

When you select a video, the “insert” button will be available and you can click it to add the video to your slide.

Whether you decide to add a video from an online source or from your computer, here are the main points to keep in mind:

• Inserting a video from your computer will significantly increase the PowerPoint file size whereas an online video won’t.
• Using an online video requires an internet connection for the video to play while using a video file from your computer doesn’t.

Now you know how to add a video to your presentation, next we’ll briefly look at some of the options you have in terms of playing videos during your presentation.

Beyond simply adding the video to your slide, there are a couple of other considerations to take into account.

A lot of the time, you won’t have control over the thumbnail of the video you want to embed. However, if you want to change the thumbnail to an image you already have, you can do that by clicking on the “video format” tab and selecting either the “current frame” or “image from file” option, like so:

Changing the thumbnail also changes how it appears in the presentation overview in the left pane, and when you run through the presentation the video plays as normal.

Background video

If you want your video to appear in the background of your slide, all you need to do is make sure your video is high quality enough and resize it to fit the slide frame. If you want other elements to appear over the top, simply change the position using the “arrange” button in the Home tab.

The playback tab

The playback tab will also appear when you click on the embedded video, where you can change settings like whether the video starts automatically, when clicked on, or in the click sequence (handy if you have slide animations or text to work through first). 

You can find these settings when you click on “start”:

Just below “start sequence” you can also check a box if you want the video to play full screen (not advisable with the automatic playback setting, or if you want the video to appear as part of the slide design).

If you’re working on a video you’ve embedded from your computer, you can also add bookmarks to let you quickly navigate different parts of the video, even during the presentation — great for topic changes or other segmentation.

You can either use a video stored on your computer by choosing the “video from file” option in the insert video tab or find the embed code of an online video.

Embed the video in your slide and then click on it to reveal the “Playback” tab. In there you’ll find the “start” settings where you can select “automatically” instead of the default “In Click Sequence” option.

You can either right-click on the video (on YouTube or any other site) and select the “copy embed code” option or hit the “share” button. In there you’ll find the “embed” option that brings up a window with the full embed code for you to copy.

At this point, you should know what the benefits are for including video in your presentations and exactly how to embed a video in PowerPoint, along with some bonus tips for using them. 

Hopefully, you’ve come to realize just how easy it is to do and you’re feeling inspired to spice up your next presentation, or maybe even record your presentation to share it with the world!

Recording and sharing your presentation is a great, scalable way to asynchronously share information with your team or audience, so if you’re ready for the next step, check out video tools by Vimeo.

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Alexander Boswell

Alex is a freelance writer specializing in B2B SaaS and eCommerce marketing, as well as a business Ph.D. candidate. When he's not typing away, he's (slowly) learning Japanese and having a blast playing for the local baseball team.

Alex is a contributing writer. Vimeo commissions pieces from a variety of experts to provide a range of insights to our readers, and the views and opinions expressed here are solely those of the author. All content and any external links are provided for informational purposes only.

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Don’t Spend Hours Batch-Creating New Folders—Use Excel to Do It in Minutes

Blink just made it easier to manage multiple cameras, i spent $200 to replace my perfectly good headphones just for these two features, quick links, create a folder, embed a video in powerpoint, compress the folder.

PowerPoint allows you to embed videos directly in your presentation. However, if you share the presentation, you might discover the embedded video no longer works. Here’s how to send your presentation with the embedded video still intact.

The issue here is that the embedded video doesn’t actually become a part of your slideshow. When you embed a video in PowerPoint, you’re simply telling PowerPoint the location of the media on your computer. PowerPoint then references that video on the designated slide.

If you want to send the presentation with the embedded video, you’ll need to package them together.

First things first, you’ll create a folder to store both the PowerPoint and video file. Note that you need to do this before embedding the video in your presentation. If you change the location of the video file after you embed it, the video will no longer work.

To create a new folder in Windows, right-click on the location where you want to place it, select “New” from the drop-down menu, and then select “Folder” from the submenu.

If you're using a Mac, you'll simply right-click and select "New Folder."

You’ll be prompted to name the folder. Name it something memorable, and then store your presentation and video file in this folder.

Now that both files are in the same location, open the PowerPoint file and embed the video . To do this, navigate to the slide where you want to embed the video; then go to the “Media” group of the “Insert” tab and select “Video." From the drop-down menu that appears, select “Video on My PC" if you're using a Windows machine or "Movie from File" if you're on a Mac.

A dialog box will then open. Navigate to the location of the video, select it, and click “Insert."

With the video now embedded in your presentation, save and then close PowerPoint.

Now it’s time to package the files together by zipping the containing folder.

Related: Everything You Need to Know About Zip Files

To do this on Windows, right-click the folder, select “Send To” from the menu, and choose “Compressed (Zipped) Folder” from the submenu.

Mac users will right-click the folder and select "Compress 'Folder Name'."

You’ll now have a zipped file containing both the PowerPoint presentation and the video file.

When you want to send the presentation, give the zipped file instead of just the individual PowerPoint file. Once the recipient receives, unzips, and opens the presentation, the embedded video will be playable.

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