presentation skills for managers ppt

Data & Finance for Work & Life

Management Presentation: 8 Tips, Examples & a Template

In a corporate context, presenting works wonders for a career. Most professionals get exposure to presenting to informed colleagues and department managers. It’s an ideal way to get visibility and show value. But a management presentation to senior executives who aren’t familiar department nuances is a different ballgame.

A management presentation is a high-level summary to senior executive that optimizes reports to include only the details relevant to directorial decisions . They are notoriously difficult to navigate for two reasons: 1. most executives do not have working knowledge of the nuances in each department , 2. presenters rarely have time to understand executives’ preferences .

More than anything else, good management presenters learn how to strike a balance in the degree of detail: they provide enough detail so executives make informed decisions, but not so much detail that they cause confusion.

This article explores how to make a good management presentations in PowerPoint using 4 management presenting best practices , 4 management presenting techniques , providing examples for each, and finishing with a management presentation template you can apply in real life. You can use it as a jumping off point for deeper communication curriculum .

5 management presenting best practices are:

• Ask what managers prefer ahead of time.
• Have 1 message, and 1 message Only.
• The only words should be “Thought Starters.”
• Keep it short.
• Practice 7 times in advance.

4 management presenting techniques are:

• Use a CSP model – Challenge, Solution, Progress.
• Begin with a summary of exactly 3 points.
• Use only these 3 chart types: bar, line, scatter.
• Design slides with the company logo.

I will use a financial analyst perspective in this article, but everything here applies to data and business analysts as well.

Ask Executives Their Preference Ahead of Time

If you’ve ever taken a class on presentation techniques, you’ve heard the old adage “know your audience.” It’s true, the best way to deliver a great presentation is to align your message with what your audience already understands. The same applies to a management presentation.

The challenge is that, more often than not, executives are too busy for you to get to know them well. This means you hardly get the chance to understand how they like presentations. So what can you do? Well, ask them! There’s no harm in sending an email to understand better. And what’s more, once you know, you can always defer to their preferences in the future.

For a financial management presentation, common questions to ask include the following:

• Do you prefer to see raw data, or only visualizations?
• Do you prefer charts or table summaries?
• Would you like a written explanation on paper for each slide?
• Do you like averages alone, or do you prefer means, or standard deviation?
• What interests you most in a presentation?

If you gather some helpful insights, then your presentation will be that much better. That said, you may not get a response, or it may be quick and not insightful. But most senior executives will appreciate you asking .

The best part is you will be able to surprise them. Using the best practices and techniques below, in additional to any insights gathered form your email, will work wonders for you.

Have 1 Message, and 1 Message Only

The easiest mistake to make on a management presentation is trying to deliver multiple messages. Senior executives go through loads of meetings every day, and each meeting they have includes a wave of information. Your mission should be to deliver 1 essential message so they can easily understand and compartmentalize it.

This is no easy task. When I try to narrow down the focus of my management presentation message, it seems like I leave out critical information along the way. The key is to tell a story to incorporate critical information as part of a story towards the essential message.

For example, imagine you work for a wholesale watch company called Batch Watch . You want to explain a financing operation in which the company has the option of two loans to fund the initial costs of 10,000 watches. These loans have different interest rates and maturity dates. Loan A is better if the company expects to sell the watches within 3 months, while Loan B is better if the company expects to sell over more than 3 months. Each has cancellation fees and cash flow impacts.

Instead of showing the cancellation fees and cash flow impact of the each loan, all you need to say is “ we expect the company to sell them within 3 months, and we recommend loan A for that reason.” If the executives disagree on the sale timeline, they will ask for more information.

This is how you keep senior executives engaged, by integrating them in the story you tell. Ultimately, the essential message of your presentation should be how much profit the company will make from the watch funding operation. Senior executives should leave feeling like the project is in good hands with you, and they only feel that way when you tell a story around the essential message .

Whatever the Message, Use Data

Whatever message you want to send, it needs to be backed up by data. In the example above the data was financial, but it’s not always that simple. Context may require you to provide KPIs and perform extensive data analysis that culminates in a small output that your viewers can easily digest.

You need to be strong with data to deliver a good management presentation. To get started or refresh your memory, you can read AnalystAnswers’ free Intro to Data Analysis eBook .

The Only Words Should be “Thought Starters”

As a general presentation principle, you should not write many thoughts down on presentation slides. Words have two negative impacts on the audience: they demand energy from the reader, and they make the reader feel compelled to read, lest they misunderstand.

If you can avoid putting text blocks altogether, do. If you don’t need any writing at all, don’t. However, if you need guidance as you speak or want to provide reminders for a later data, use “Thought Starters.”

Thought starters are phrases of 3 words maximum that contain ideas leading to the essential message. People often call them “bullet points,” which is common for list-style thought starters. Personally, I prefer to place thought starters at different places on a slide. When I use a chart, for example, I put thought starters at relevant places on the slide.

Keep it Short

Your presentation should never consume more than 80% of the allotted timeframe. This means that if you plan a 5 minutes meeting, deliver the presentation in 4 minutes. If you’re given 30 minutes, do it in 25 minutes. If you have 1 hour, do it in 45 minutes.

By keeping the presentation short, you relieve the audience and you allow for some question buffer. Have you ever sat in a meeting planned for 1 hour, and at 45m it ends early? It’s a pleasure for everyone. Most of us feel like we’re running behind — when you put us ahead of schedule, we love you!

At the same time, senior executives may bombard you with questions throughout the presentation. If you planned to fill the whole timeframe, you won’t finish. But if you planned to finish early, you still have a chance.

And if you use the rest of these best practices and techniques, those senior executives shouldn’t need to ask too many questions!

Practice 7 Times in Advance

There’s a mix of opinions on the number of times you should rehearse a presentation before doing it live, but most people agree that it’s somewhere between 5 and 10 times. If you take nothing else from this article, take this. To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times.

To deliver a good presentation, prepare excellent slides; to deliver a great presentation, practice presenting them 7 times. AnalystAnswers.com

But just practicing isn’t enough, there are a few criteria you must meet:

• Practice in the room you will present in. There’s something about envisioning yourself live that really makes a difference. When you practice in a space other that where you’ll present, it’s good. But when you practice in the “live” room, you’re able to sensitize yourself to the environment, which calms nerves so you can focus on the message.
• Have an audience. We all behave differently when there’s stimulus of other people around. Whenever possible, get one or two people to whom you can present. In addition to getting used to having an audience, you’ll also get some feedback.
• Use the same volume of voice. When we’re not “live,” we have a tendency to hold back on our voice. This is detrimental to the presentation because you feel taken off guard by your own voice. Make sure to envision yourself in front of the senior execs when you practice.

Best Practices Recap

We’ve addressed 5 best practices — now let’s turn our attention to 4 specific techniques you can easily implement. And when you do, that work wonders for management presenting.

Use a CSP Model (Challenge, Solution, Progress)

Every presentation needs structure, but it’s easy to forget that we need to guide our audience. A great way to structure management reports is using the CSP model. CSP stands for Challenge, Solution, Progress, and it’s exactly what it sounds like.

You need to explain the challenge or goal, explain what the solution to the challenge is (or how to achieve the goal), and show where you are in the steps to completing that goal.

For example, let’s look at our Batch Watch case. Imagine you need to find funding for a new product launch — $100,000 to be exact. A sample CSP model for this would be a slide that shows:

By using the CSP model, you guide the audience. However, it’s important to note that the CSP model is not a summary . It’s an overview of the process, but a summary should always come before. Let’s talk about it now.

Begin with a Summary of Exactly 3 Points

Any good presentation begins with a summary. And a good summary communicates the essential message simply in 3 points. However, the summary is not the same thing as the CSP model. Instead, it provides an alternative view on the challenge and and solution.

For example, using our Batch Watch case of funding a new product, you could address a summary in the following way:

• Challenge, Solution, Progress
• Funding acquisition
• Project Timeline

This provides additional details that are most relevant to the project and carry added value to the CSP model.

Use only Bar Charts (aka Column Charts), Line Graphs, and Scatter Plots

Whether it’s for data, financial, and business analyst topics , management presentations should only ever have bar charts, line graphs, and scatter plots. They are common, rich in information, and well understood. Any other kind of graph is distracting more than anything else.

A bar graph is useful when you want to compare like variables. For example, if you want to show the average size of Canadian trout versus American trout. A common mistake, though, is to use bar graphs to show change over time. While it’s not incorrect to do so, line graphs are better for this purpose.

A line graph is useful when you want to show change in one variable over time (we call this time series data). For example, if you want to show the progression of revenues over time, line graphs are the perfect way to do so.

A scatter plot is best when you want to compare a set of observations of one variable to a set of observations of another. It’s the ideal way to quickly visualize the relationship between two variables. For example, if you want to see how company revenues compare to GDP, you could use a scatter plot like this:

For example, let’s look at our Batch Watch case. If we want to see how our company is performing compared to the economy as a whole, we could use this scatter plot. As you can see, we have a positive (bottom left to top right) relationship, but a weak one (points not clustered closely).

Design Slides Using the Company Logo

When you’re presenting to senior executives, you want your slides to look professional. The best way to do that is by putting your company logo on them, including any corporate design standards (colors, fonts, etc). Show through your presentation that you belong to the same company, and that you’re in it in spirit. For example, let’s add the AnalystAnswers.com logo to our CSP slide:

Techniques Recap

Here’s a sample management presentation template below. I hope you understand after reading this article that management presentation is more about your delivery than it is about the slides you prepare.

Download Management Presentation Template for Free

While the techniques we’ve discussed will help you build a good presentation, your success really depends on how well you deliver the ideas needed to help senior executives make decisions. At the end of the day, it’s all about balance.

If you only remember two things from this article, remember that great management presenters give enough detail to inform senior executive but not too much that they cause confusion, and great management presenters make sure they do so by practicing 7 times in advance. You’ll have to practice, practice, practice.

About the Author

Noah is the founder & Editor-in-Chief at AnalystAnswers. He is a transatlantic professional and entrepreneur with 5+ years of corporate finance and data analytics experience, as well as 3+ years in consumer financial products and business software. He started AnalystAnswers to provide aspiring professionals with accessible explanations of otherwise dense finance and data concepts. Noah believes everyone can benefit from an analytical mindset in growing digital world. When he's not busy at work, Noah likes to explore new European cities, exercise, and spend time with friends and family.

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How to Present to Senior Executives

• Nancy Duarte

Cut to the chase. Keep their attention.

Senior executives are one of the toughest crowds you’ll face as a presenter. They’re incredibly impatient because their schedules are jam-packed — and they have to make lots of high-stakes decisions , often with little time to weigh options. So they won’t sit still for a long presentation with a big reveal at the end. They’ll just interrupt you before you finish your shtick.

• ND Nancy Duarte is a best-selling author with thirty years of CEO-ing under her belt. She’s driven her firm, Duarte, Inc., to be the global leader behind some of the most influential messages and visuals in business and culture. Duarte, Inc., is the largest design firm in Silicon Valley, as well as one of the top woman-owned businesses in the area. Nancy has written six best-selling books, four have won awards, and her new book, DataStory: Explain Data and Inspire Action Through Story , is available now. Follow Duarte on Twitter: @nancyduarte or LinkedIn .

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What are Presentation Skills? A Comprehensive Guide

Explore essential presentation skills for professional success, including planning, delivery, and audience engagement techniques.

What are Presentation Skills?

Key components of presentation skills.

• Planning and Preparation : This involves researching the topic, understanding the audience, and organizing the content in a logical flow.
• Delivery : This includes the use of voice modulation, pacing, and body language to convey the message effectively.
• Use of Visual Aids : Skillfully incorporating tools like PowerPoint slides, charts, and videos to support the presentation.
• Audience Engagement : Techniques to keep the audience interested and interactive, such as asking questions, using humor, and showing enthusiasm.
• Feedback Handling : Responding to questions and feedback in a constructive manner.

Why are Presentation Skills Important?

Advantages in the workplace.

• Career Advancement : Effective presentation skills can lead to new opportunities and visibility in the workplace.
• Enhanced Communication : They help in communicating project updates, pitching new ideas, and leading meetings more effectively.
• Leadership Development : Strong presentation skills are a key attribute of good leadership.

Impact in Academia and Everyday Life

• Educational Success : Students with good presentation skills often perform better academically by clearly expressing their ideas.
• Personal Relationships : These skills can improve personal interactions by enabling clearer communication of thoughts and feelings.

How to Develop Effective Presentation Skills

Understand your audience.

• Tailor your content to meet the audience's needs and knowledge level. This ensures engagement and receptiveness.

Structure Your Content

• Organize your presentation into a clear beginning, middle, and end. Use signposts to guide your audience through the material.

Practice Your Delivery

• Rehearse your presentation multiple times. This helps in smoothing out any rough edges and refining your delivery style.

Use Visual Aids Wisely

• Design visual aids that complement and enhance your message. Avoid clutter and ensure that every slide or visual is meaningful.

Engage With Your Audience

• Use questions, polls, and discussions to make your presentation interactive. Pay attention to the audience's cues and adapt accordingly.

Seek Feedback and Reflect

• After your presentation, seek feedback from peers or mentors. Reflect on what went well and what could be improved for future presentations.

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Develop Your Presentation Skills To Become An Effective Manager

What are presentation skills, why presentation skill is important, how to improve your presentation skills.

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Use tools effectively, presentation skills examples for managers, extempore presentations, impromptu presentations, outline presentations, talk-walk presentations, manuscript presentations, persuasion & negotiation, explanation.

• Practice, practice, practice! This is the most important step in improving presentation skills. Practicing makes you familiar with the material and develops your presentation skills progressively.
• Pay attention to the details – every little detail makes a difference in a presentation. It is essential to focus on the people listening to you and your ideas, not only on the main points of your presentation. As a team member, you should be able to grasp the content quickly and be entertained by the presentation.
• Keep abreast of developments in making good presentations and use them to enhance your presentations further. Besides, use visual aids such as charts, graphs, and infographics to make your points more impactful.
• Use metaphors, stories, and examples to make your points more impactful. These techniques can add meaning and context to your ideas and make them easier to understand for your team.
• Learn about all the top communication skills managers need .

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11 Tips for Improving Your Presentation Skills (& Free Training)

Written by: Heleana Tiburca

Are you looking for ways to completely level up your presentation skills? We’ve rounded up a list of the 10 best tips to help you deliver and create an effective presentation .

Here’s a sneak peek at some of the tips you’ll find inside:

• Create an audience journey roadmap
• Use proper and confident body language
• Meet your audience before presenting to better connect with them
• Focus on your presentation design to engage your audience

... and a whole lot more!

So, if you want to take your presentation skills to the next level, then this list will show you exactly how to do so.

Let’s get into it.

Table of Contents

Tip #1: define the purpose of your presentation., tip #2: create an audience journey map., tip #3: keep your slides short and sweet., tip #4: focus on your presentation design., tip #5: visualize boring numbers and data., tip #6: practice in front of a live audience., tip #7: meet your audience before presenting., tip #8: channel nervous energy into enthusiastic energy., tip #9: use proper and confident body language., tip #10: allow your personality to shine through., tip #11: take courses to improve your presentation skills., free presentation skills training.

Behind every successful presentation, there was carefully crafted planning that went into it beforehand. To ensure that you’ll have a powerful presentation, you need to consider your message.

The very first step to any good presentation is to define its purpose. This goes on in the very beginning during the planning process where you consider your message.

Your presentation’s end goal can be any of the following:

• To entertain
• To persuade

Your presentation’s end goal might even be a combination of the four purposes above. Consider the fact that you may need to inform buyers of your product and what problem it solves for them, but you also need to persuade them into buying it.

This is where engaging storytelling and proper visual aids will come into play to help you achieve your goal, and will either make or break your presentation.

Once you pinpoint the purpose of your presentation, you can then begin to work on the subject matter and your audience journey map.

An audience journey map is a visual representation of all the steps you need to take your audience members through, from first to last and everything in between, to achieve the goal of your presentation.

There are a few steps to creating your audience journey map.

First, you need to start your explanation at a low point — the current state of an issue. Maybe there’s a problem that you are able to solve. Describe the current situation before you lay out the undertaking ahead.

Once you lay out the problem, you can then start showing your audience the process of solving this problem. To not overwhelm your crowd, give them an actionable roadmap to follow.

With great verbal communication skills, you can tell them how you plan to take the first step.

This is many times the hardest part of the presentation, but once you have the foundation for your first step, you can easily lay out the next stepping stones and take them to your end goal with ease.

Creating an audience journey map will be a major success factor in a compelling presentation and needs to be done before writing and creating your slides.

Having a clear audience journey map will also help ensure you take your audience on a smooth journey with all your main points in line and achieve your end goal with no bumps in the road.

When giving a presentation, make sure that you keep it short, sweet and as informationally-condensed as possible. All of your slides should be easy to digest and understandable at a glance.

Let's take a look at an example. The slide below is part of Visme's simple presentation theme , which is designed to have maximum impact with minimal text.

You can customize this slide and others like it in Visme's presentation software . Or, you can apply the same concept of minimalism to any other presentation tool, such as PowerPoint.

To make sure that you stay on topic and won’t overwhelm your crowd with too much information, you need to have a plan. When you have a solid plan to go by, you won’t go off track and begin rambling about things unrelated to your presentation.

Another practical way you can stay on topic and not overwhelm your audience with too much information is to have your main points written in bold somewhere on your slides.

Here's another example of a Visme slide template that does that well:

As you can see above, you don’t need to write out all the information surrounding the main points, as this will cause your audience too much confusion.

An experienced presenter will be able to quickly glance over at their own presentation slides, see the main points and continue on with their presentation, engaging their audience without going off course.

This, of course, comes with a lot of rehearsing out loud, which we will cover more in tip number six .

Another great way to keep your presentation short is to set a specific time for asking questions.

By reserving a few minutes during your presentation for your audience to ask questions, you can present your main points and achieve your goals, without going into too much detail.

Your audience can then ask for clarity on anything that interests them and you can answer their questions in however much detail you need.

Picture this: you’re gathered around the conference table with all your colleagues early Monday morning and your manager pulls up a lifeless, colorless, text-filled Microsoft PowerPoint presentation.

You’re trying your best to pay attention and understand what he’s trying to convey, but staring deep into your coffee cup seems much more interesting at this point.

Sound familiar?

This is why it’s so crucial to understand how your presentation design will affect the outcome.

By having a messy and overloaded presentation, you’ll lose your audience almost immediately. On the flip side, if it’s so mundane and boring, you will also lose their attention.

One design presentation tip that we suggest you implement is to make sure you don’t overcrowd your slides with too much text.

This is a risky thing to do because the moment you flip to the next slide, your audience’s attention goes from what you’re saying, to your slide.

They’ll begin to read everything presented on the slide and completely tune you out. This is why a minimal text approach with a maximum of 2-3 different yet complementary fonts on your slides will be ideal, like in the example below.

You can use visual aids like images, animated graphic design elements, videos and more to convey the same message that boring text would.

It’s not everyone’s cup of tea to design a presentation from scratch, and that’s why it can be incredibly helpful to use a tool that offers presentation templates to help you get started.

Visme has hundreds of handcrafted presentation templates for public speakers to use for any occasion. Each presentation template is fully customizable and you’ll be able to add your branded content to your slides to make it your own.

Presenting your data can be an incredibly tricky and difficult task.

Instead of adding a bunch of tables and numbers to your slides, try switching things up by using charts, graphs and other data visualization types .

When creating a chart for your presentation, you need to be mindful of several things.

First, you need to choose the right chart to begin with. Not every type of graph is suitable for all data sets. The chart you choose will depend on the nature of your data and your unique purpose of using that chart.

Here's an infographic to help you understand what type of chart to use depending on your unique needs and nature of data.

Image Source

For example, if you're drawing a comparison between two or more items, a bar graph might be suitable. But if you're breaking down composition, a pie chart might be a better idea.

Also, make sure that you can fit all of your information into a chart without overcrowding the visual and also have your audience understand that information at a glance, like in the example below.

Other data visualization tips to keep in mind include choosing a pleasant, cohesive color scheme, sticking to max 2-3 fonts, incorporating a legend, and keeping your data as simple as possible.

Learn more about data visualization best practices to help you create engaging charts for your presentations and reports.

If you're using Visme, you can also import your data directly from Google Sheets, Microsoft Excel, Survey Monkey, Google Analytics and more.

Practice, practice and practice again.

Some would argue that writing up and designing a presentation from scratch is the easiest part. Delivering the presentation in a way that it engages your audience — that's the tricky part.

When it comes to public speaking, it’s only natural that one would get a little nervous and stumble upon their words.

That’s why practicing your public speaking skills in front of others will be vital to how well you present and connect with your crowd during your actual presentation.

It’s one thing to practice in front of the mirror, but it’s something completely different when people are waiting for you to deliver information that will improve their business or life.

So gather up some friends, family members or even your pets, and present your presentation from start to finish as many times as you need.

By presenting your slides out loud, you might even catch some mistakes in your presentation or find you need to add in some missing information.

By shaking your attendee’s hand before a meeting, you’ll begin to make connections and become more approachable and likable by your audience.

Meeting your audience will help break the ice and make them more likely to listen to what you have to say. They will also feel more comfortable asking you questions later, which will increase the value they get out of your presentation.

Plus, you’ll also feel more relaxed speaking to your audience if you've met them already. When you can put a name to a face, you’ll automatically feel a sense of comfort when you make eye contact with them while presenting.

Even the most famous movie stars and popular public speakers will still get nervous before a public presentation.

It’s human nature to get butterflies and perspire a bit before having tons of eyes on you, critiquing every word you have to say.

So, if you’re feeling nervous before a presentation, instead of emotionally shutting down, take that nervous energy and transform it into enthusiastic energy.

Before getting up on stage, listen to your favorite hype music, maybe have a coffee (if it won’t make you jittery) or get a pep talk from a friend.

By being confident and using your enthusiasm to your advantage, you’ll have your crowd on the edge of their seats, completely engaged, following every word you say.

Enthusiastic presentations will much better received by listeners, rather than monotone informational presentations. So, as important as your presentation design is, the way you present it will determine a big part of the outcome.

According to Allan Pease , an Honorary Professor of Psychology at ULIM International University, you can convince almost anyone to do anything for you if you use proper body language.

He has an entire Ted Talk dedicated to the subject, which you can watch below.

The proper use of hand gestures, a power stance, a confident smile and an authoritative yet kind voice are all techniques that you can leverage to get your crowd listening to and agreeing with what you’re saying.

According to Allan Pease, when using hand gestures, you’ll want to make sure that you’re using open palm gestures. This makes you look like a great leader that is right there with the team, ready to lead and take charge.

By using open palm gestures, people will automatically be inclined to listen to you.

The moment you turn your hand over and start using your pointer finger, you will lose your audience. They won’t accept any information from you and they will believe you have an authoritative and hostile attitude.

Body language is everything, so make sure to use open hand gestures, smile, take a deep breath and believe that you’re not nervous, even if you are.

As soon as you believe that you’re not nervous, your brain and body will follow suit and you’ll feel more confident on stage with your presentation, which will make your audience trust you more.

We’re convinced that with the right tone of voice and allowing your personality to shine through, you can take any boring presentation, and turn it into an entertaining and engaging one for your audience.

While it is good to meet your audience where they are, it’s never good to fake your personality for the sake of a presentation.

Everyone can tell when someone isn’t genuine, and if you’re trying to suppress your personality, you’re only hurting yourself and your presentation by doing so, as what you’re saying can then begin to sound disingenuous.

So, don’t be afraid to use your personality to your advantage. Let a joke out and entertain your audience. By making your audience laugh, you’ll have them more in tune with what you’re saying.

Chances are if you’re giving a business presentation, many of your peers will be there and they'd want you to let your personality show. So, be yourself and use that to your advantage!

Finally, our best tip that we can offer you in all areas of life is to never stop learning.

The only way to improve is to continue learning and practicing. That’s why we recommend you take presentation courses that will help improve your communication skills and presentation skills.

You can brush up on your presentation, communication and public speaking tips by taking online courses on Udemy or Coursera . Look for specific courses on storytelling, body language and more to focus on your problem areas.

Or, if you're looking for a free course that packs all the good stuff at zero cost, our team at Visme has put together an incredible presentation course that will help you smash your next presentation!

When it comes to creating and giving presentations, many times it seems like it’s just something that’s expected of us to do, without receiving any type of proper training or qualifications.

Here at Visme, we want to see everyone succeed.

That’s why we combined our years of knowledge and experience to create a free course to give everyone the tools and confidence they need in order to create effective and successful presentations.

There are dozens of benefits and skills you’ll gain in these training sessions. You'll learn how to:

• Effectively brainstorm and create audience personas and audience journey maps
• Use visual communication to inform, engage, inspire and persuade your audience
• Design your presentation as a professional designer would in minutes
• Use colors, fonts, pictures and videos to increase the impact of your speech
• Present your data through compelling charts and graphs that tell a story

You’ll also receive a Visme Versity certificate of completion once you complete the online course — you can add this to your LinkedIn profile to set yourself up for success.

If any of these benefits sound like something you want to add to your tool belt, then you can take our free presentation skills course for professional development right now.

This course is broken down into easily digestible sections, yet it’s jam-packed full of readily applicable information. The best part is you can take the course and complete it at your own pace.

There are engaging educational videos for you to watch and learn from, informational content for you to read and at the end of each session, there is a quiz for you to take to assess your progress.

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You’ve now learned 11 amazing tips on how to improve your presentation skills, but there’s still so much more to uncover and learn in the realm of presentations skills.

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Faculty Resources

Powerpoints.

A full set of PowerPoint decks is provided for download below. All decks are tightly aligned to the modules in this course. Since they are openly licensed, you are welcome to retain, reuse, revise, remix, and redistribute as desired.

These PowerPoint files are accessible. If you do revise them, make sure to follow these  guidelines for creating accessible PowerPoints .

Use the following link to download  all PowerPoint decks in a single .zip file (13.8 MB) , or download each individual deck below:

• Module 1: Communicating in Business
• Module 2: Writing in Business
• Module 3: Written Communication
• Module 4: Research
• Module 5: Visual Media
• Module 6: Proposals and Reports
• Module 7: Oral Communication
• Module 8: Developing and Delivering Business Presentations
• Module 9: Communicating through Technology
• Module 10: Social Media
• Module 11: Communicating Different Messages
• Module 12: Collaboration in and across Teams
• Module 13: Social Diversity in the Workplace
• Module 14: Finding a Job
• Module 15: Recruiting and Selecting New Employees
• PowerPoints. Provided by : Lumen Learning. License : CC BY: Attribution
• Projector Screen. Authored by : Denis Shumaylov. Provided by : Noun Project. Located at : https://thenounproject.com/term/projector-screen/1211212/ . License : CC BY: Attribution

Home Blog Business The Manager’s Guide to Effective Teamwork

The Manager’s Guide to Effective Teamwork

Let’s cut the chase: teamwork is challenging. Encouraging people to communicate better. Getting a team to consistent performance levels. Resolving conflicts. 

Everyone who tells you otherwise would be wrong. But the above challenges shouldn’t discourage you from striving to build a high-performing team. While this quick guide won’t provide you with a “silver bullet solution”, it will leave you with a strong base of research-based knowledge you can use to improve your team management skills. 

So What is Teamwork?

The International Encyclopedia of the Social & Behavioral Sciences gives the following teamwork definition:

Teamwork is the ability of team members to work together, communicate effectively, anticipate and meet each other’s demands, and inspire confidence, resulting in a coordinated collective action.

The ability to “join forces” to accomplish shared goals has proved crucial since the dawn of humankind. Hunting, gathering, and farming required ancient people to learn to cooperate in order to succeed. Without teamwork skills, we would have never realized such ambitious projects as building railroads, developing the Internet, or soon — sending the first tourists to space. 

But let’s reevaluate from aspirations to reality: what are the actual mechanics of effective teamwork? 

The Four Defining Characteristics of Teamwork 

Social scientists determined that the following four characteristics of teamwork drive most team successes:

Performance monitoring: When working in groups, we tend to analyze how others are handling their chores. This type of natural observation promotes better group accountability. No one wants to appear as a “lagger” among team members. Thus we try to adjust or pace and quality of work to the stands set by others. Because of such “cohesion”, the team as a unit functions smoother. 

Feedback: When working in teams, we don’t just watch others — we also provide feedback on how well they are coping with the job. Such a rapport on the effectiveness or ineffectiveness of performance helps homogenize the team’s performance. And respectively — drive efficiency. However, for this to happen, team members must feel comfortable providing and accepting feedback to everyone else, despite the rank of tenure. Free-flowing feedback is the defining characteristic of high-performing teams.

Closed-loop communication: Good communication is vital for effective teamwork. That’s a known fact. What’s more curious is that there’s a specific type of rapport that most teams assume. It’s called “closed-loop communication”. 

That’s a simple communication style most of us engage in without knowing. A closed-loop conversation goes like this:

• Sara, I need you to create a new go-to-market presentation with 15 slides by Monday.
• Got it, Tim. I will send you over a 15-slide deck by Monday.
• Yes, thanks.

Such a repetition serves several purposes. First, it provides the  “sender” with an acknowledgment that their message landed. The “receiver”, in turn, better remembers the message contents, plus verify its correctness with the sender yet again. 

Closed-loop communication helps prevent misunderstanding and ensures more smooth information flows between all team participants. 

Back-up behaviors: “I’ve got your back!” is the sentiment you experience working in a well-managed team. It arises from the fact that other members are willing to step in when needed and support you. This happens when all team members know how and when to ask for help (without the fear of being judged). 

Why is Teamwork Important?

As popular lore says: “teamwork makes the dream work”. That idea holds true at the workplace too! Over 54% of employees admit that a strong sense of community ( common vision and mission , great coworkers, and corporate culture) prompt them to stay longer with the employer. 

Gallup also found that employee engagement strongly correlates with the overall levels of teamwork in the workplace. Well-oiled teams tend to be 17% more productive, experience 24% lower turnover, and 41% lower absenteeism.  

On a broader level, without effective teamwork, organizations struggle to move forward with new initiatives and frequently — fail to complete them. Team performance directly affects project timelines and success rates, plus the overall business bottom line. 

On the other hand, well-managed and diverse teams drive better financial outcomes for organizations. McKinsey found teams made up of members from diverse backgrounds (regarding gender, age, ethnicity, etc.) are more creative and perform better by up to 35% better, than homogeneous teams. 

To sum up the benefits of teamwork boil down to:

• Improved productivity and operational effectiveness
• Higher employee engagement 
• Better financial outcomes for the businesses 
• More creative ideas and solutions to trivial issues 

Characteristics of a Successful Team

OK, so the importance of teamwork is pretty clear. But how can leaders nurture high-performing teams? 

Researchers from the University of Perth found that to succeed with team building , it’s necessary to foster the following characteristics among team members: 

• Commitment to team success and shared goals — securing a “buy-in” from a team is key to ensuring their ongoing dedication to the task at hand. 
• Interdependence — team members support and encourage their peers to achieve, contribute, and learn while doing the same themselves. 
• Interpersonal skills — people on the team can candidly communicate with one another, remain mindful of other people’s needs, and exhibit high emotional intelligence levels. 
• Open communication and positive feedback — everyone on the team should be ready to receive and give constructive criticism and feedback.
• Appropriate team composition — every person should understand their role and scope of responsibilities and expectations for them. They should also know how their contributions affect other team members and the entire project. 
• Commitment to team processes, leadership & accountability — team members must know the standard operating process and “best practices” that everyone else is using. At the same time, team leaders must also step in whenever their input is needed for shared decision-making and problem-solving.

How to Improve Teamwork: 4 Research-Based Strategies

Many managers believe that team members’ individual attributes such as age, seniority level, or reputation are the most determinant to successful team management.

 It’s the opposite. APA found that “deep level factors” such as the person’s values, personality traits, or soft skills can have more far-rearing consequences on teamwork effectiveness. 

How do you leverage those deep-level factors to build better teams? Here are four strategies. 

Create an Atmosphere of Safety and Openness 

Atlassian , a provider of project and team management applications for software teams, recently found that in teams where most team members can be honest and candid, good things happen. Such teams are: 

• 60% more likely to achieve the set goals faster 
• 80% more likely to report high emotional well-being and job satisfaction 

This survey further mirrors APA research and states that most team leaders (and members) say that mutual respect and transparent decision-making are the two driving factors for 

increasing team achievement. 

Thus, focus on building a similar environment at your company too. This includes:

• Recognize ongoing workplace issues and commit to resolving them
• Address the problem of micromanagement . Consider implementing time tracking .
• Increase transparency via an open door policy 
• Encourage honest feedbacking without the fear of repercussions 
• Earn the team’s trust by backing your words with actions. 

Focus on Developing Team Cognition

Team cognition is a shared understanding team members develop when working together for long periods.  Research from the military found that the team’s ability to be synchronized — share the same beliefs, values, perceptions — is the key to consistently high performance. 

In high team cognition levels, team members can determine how their peers will think and act in different situations and formulate their responses based on this knowledge. If you ever have been to the ER (or watches series), you know how blazingly fast the team’s response is. Everyone knows which tool to grab, what vitals to record, and how they should act in response to others. 

Teams outside of high-pressure environments can also benefit from developing such “shared mental models”.  The key to that is teaching your teams to effectively exchange information and pass on the knowledge they have to others. Experienced teams know exactly when to provide or request information from others, who to refer to, and when. 

Setting up a team-wide RACI matrix can be a good starting point for building up this type of skill. 

Consider Downsizing Your Teams

Research published in Nature journal suggests that small teams are often responsible for the most disruptive ideas. To some extent, this fact can be explained by better collaboration and a higher degree of consensus (which is easier to reach when fewer people are involved). 

But that’s not it. Small teams also end up being more creative and capable of delivering amazingly “big” results within a short timeframe. 

Researchers from the Wharton School of Business run an interesting experiment. They asked two teams to assemble some Lego. 

• A two-person team completed the task in 36 minutes. 
• A 4 person team needed 52 minutes to finish the same task. 

If you feel that your bigger teams are bogged down with approvals, miscommunication, and some inner-team power dynamics, consider “trimming” them to a more compact size.

Jeff Bezos of Amazon famously popularized the two-pizza team concept. He believed that the best work can be accomplished by a software engineer team that you can feed with two pizzas. Considering how successful Amazon is these days, this idea definitely has its merit! 

Final Tip: Help Your People Build Up Their Soft Skills 

Strong interpersonal and collaboration skills are the “mortar” of a well-performing team. Sadly, a lot of us tend to overestimate our ability “to get along with others” .

A survey of recent college graduates found that ? believe they can work well in a team environment. However, only a third of managers agreed with this statement. 

At the workplace, similar dynamics might be at play. Some managers may think they are “great”, while their team will silently disagree. Make sure that you can identify such trends and address them by suggesting team-building activities, holding training sessions for managers, or providing individual team members with aids and prompts that could help them improve their interpersonal skills. 

1. Teamwork Concept PowerPoint Template

This template illustrates business growth with the help of teamwork. It presents a cohesive work environment to achieve common goals through the efforts of entire team.

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2.3 LEADERSHIP AND MANAGEMENT

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Management, Leadership, & Internal Organization………..

Applied business studies leadership

Management 1 © 2011 Cengage Learning.

Leadership Styles Autocratic, Democratic & Laissez-Faire

Levels of management Functions of managers Managerial skills Management styles Management.

The Scope of Management

Business Studies Leadership Styles Learning Objectives: To develop an understanding of different leadership styles such as autocratic, paternalistic, democratic.

How Are Decisions Made? Unit 4.4. By the end of this unit you will understand … What are the different styles of leadership? What impact does the management.

© 2011 Cengage Learning. All Rights Reserved. May not be scanned, copied or duplicated, or posted to a publicly accessible website, in whole or in part.

DO NOW Read Case Study page 141, we will discuss shortly.

Leadership and Management – Part 2

IB Business and Management 2.4 Leadership. Leadership Function: noun 1 : the office or position of a leader; 2 : capacity to lead 3 : the act or an instance.

Year 12 Business Management Management roles, styles & skills (Chapter 5)

Leadership … the process of influencing people so that they will perform a variety of tasks in an effective manner… who can inspire and motivate the employees.

The Scope of Management Management & Leadership Styles

Leadership Styles Unit 36 Learning Objective: Understand the role of mgt in motivating employees Be able to identify the different Leadership styles.

Business Management. The Scope of Management What is management? What are the specific tasks and responsibilities of management?

Unit 2.4 Leadership and Management. Introduction Leadership art of influence Management science of reason ◦ Senior Management ◦ Middle Management ◦ Junior/Supervisory.

2.4 Leadership & Management

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Effective Communication and PPT Presentation Skills for HR Managers

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Dive into this journey towards mastering effective communication skills for PPT presentations . In today's fast-paced workplace, effective communication is key. And for HR managers, mastering presentation skills is paramount. This article delves into the vital role of clear communication in fostering workplace harmony. It also outlines the significance of honing PPT presentation skills for HR managers .

Get ready to explore actionable tips and techniques designed to enhance your ability to convey ideas with confidence and impact. Get ready to navigate the landscape of workplace communication, empowering HR managers to excel in delivering compelling presentations that drive results.

In this article

Part i: importance of effective communication skills in ppt presentations, challenges faced by hr managers in presentation design, key features, how to use presentory ai online presentation generator.

Effective communication skills in PPT presentations are vital for its success. It's not just about the slides; it's about how you deliver your message and engage your audience. Let's delve into why mastering communication skills is crucial for impactful presentations.

• Clear Articulation and Message Delivery

Clarity is key when communicating through presentations. Your audience should easily understand the message you're conveying. Speak slowly and clearly, emphasizing key points to ensure comprehension. Avoid jargon and complex language to make your message accessible to everyone.

• Active Listening and Understanding Audience Needs

Effective communication isn't just about talking. It's also about listening. Pay attention to your audience's reactions and feedback during the presentation. Adapt your message and delivery based on their responses to ensure engagement and resonance. Understanding their needs and concerns allows you to tailor your presentation for maximum impact.

• Non-verbal Communication Cues and Body Language

Non-verbal cues, such as facial expressions, gestures, and posture, play a significant role in communication. Maintain eye contact with your audience to establish rapport and convey confidence. Use gestures to emphasize key points and keep your body language open and inviting. Your non-verbal communication should complement your verbal message, enhancing clarity and effectiveness.

Effective communication skills in PPT presentations are essential for delivering engaging and impactful PowerPoint slides. By focusing on clear articulation, active listening, and mastering non-verbal cues, you can captivate your audience and deliver lasting presentations.

Part II: Key Components of PPT Presentation Skills for HR Managers

Crafting impactful PowerPoint (PPT) presentations requires more than just assembling slides. As HR managers, mastering presentation skills is essential for effectively conveying information and engaging your audience. Let's explore the key components of PPT presentations for HR managers.

• Structuring Compelling Narratives and Content

Begin by crafting a compelling narrative that captures your audience's attention. Structure your presentation logically, with a clear introduction, body, and conclusion. Use storytelling techniques to make your content relatable and memorable. This ensures your message resonates with your audience long after the presentation ends.

• Utilizing Visual Aids Effectively

Visual aids, such as images, charts, and graphs, can enhance understanding and retention of information. Incorporate relevant visuals to complement your verbal message and reinforce key points. Keep slides uncluttered and visually appealing. Use concise text and high-quality graphics to maintain audience focus. Visuals should support your narrative without overwhelming or distracting from your message.

• Engaging the Audience through Interactive Techniques

Foster active engagement by incorporating interactive elements into your presentation. Encourage audience participation through polls, Q&A sessions, or interactive exercises. Create opportunities for dialogue and collaboration. This allows attendees to contribute their insights and perspectives. Involving the audience in the presentation process creates a more dynamic and memorable experience.

Despite the importance of effective presentation skills, HR managers often encounter various challenges in the design process.

• Time Constraints in Creating Engaging Presentations

HR managers juggle multiple responsibilities and deadlines. This situation leads to limited time for presentation design. Balancing daily tasks with the need to create compelling presentations can be challenging. Then, it results in rushed or incomplete designs that may fail to engage the audience effectively.

• Struggles with Content Creation and Template Design

Developing relevant and impactful content can be daunting, especially when faced with limited resources or expertise in design. HR managers may struggle to find the right balance between informative content and visually appealing design. This leads to presentations that lack cohesion or fail to convey key messages effectively.

• Need for Innovative Solutions to Streamline the Presentation Process

Traditional presentation design methods may no longer suffice in today's fast-paced digital landscape. HR managers seek innovative solutions that streamline the presentation process. It allows for efficient creation and customization of professional-looking slides. Embracing technology-driven tools and platforms can help HR managers overcome these challenges. It also helps in delivering engaging presentations with ease.

Mastering presentation skills is essential for HR managers. By using innovative solutions like AI presentation generators, HR managers can easily relay their message effectively.

Part III. Wondershare Presentory: An AI-Powered Presentation Generator

Is creating presentations from scratch something you're sick of? This section will introduce Wondershare Presentory , a game-changing artificial intelligence presentation generator. If you need to make a professional-looking presentation quickly, Presentory is what you need.

Thanks to its cutting-edge AI technology, Presentory makes creating presentations a breeze. You can concentrate on providing meaningful content without worrying about design and formatting. Users are able to create PowerPoint presentations complete with graphics, text, formatting, and more.

The online version of this AI Presentation Generator has some incredible features that you should check out:

• High efficiency. You can finally put down the PowerPoint and get a life. Presentory's AI will take care of the rest. All you have to do is input your preferred theme and the important details. It is ideal for students and working professionals with hectic schedules who value efficiency.
• Personalized design. Customizable layout recommendations and templates can help set you apart from the rest. Make your presentation stand out from the crowd using Presentory's graphic styles.
• Content optimization suggestions. Are you uncertain about the impact of your content? Improve your presentation's credibility and impact using Presentory's optimization ideas.
• Ease of use. Presentory's streamlined operation procedure and user-friendly interface make it simple to produce presentations effortlessly at a professional level.
• Integration of resources. Presentory's AI technology makes it easy to search for external resources, i.e., AI graphics. These can help enhance visual effects and enrich your content.

Presentory also has a desktop edition that you may check out if the online version isn't enough. What follows is a list of the desktop version's additional features:

• Innovative for education. Effortlessly include multimedia and dynamic effects into your educational materials to elevate them. Learn how to make jaw-dropping presentations by perusing AI-generated projects.
• Easy knowledge sharing. Differentiate yourself from the competition by showcasing your knowledge in captivating presentations. Maximize audience engagement with tailored, visually stunning content with Presentory's broad resources.
• Powerful for businesses. Presentory will give your company presentations a boost. Make training materials and reports that have an impact. You can easily present your ideas in online meetings with a single click. Presentory makes it easy to rearrange any element on your screen.

Check out this guide below and discover how easy it is to use Presentory:

Step 1: Go to the official website of Wondershare Presentory in your web browser. Start your presentation on your browser by clicking the ONLINE button, then select Create Presentation AI .

Step 2: Then, on the newly opened page, select Begin with a topic if you're stuck on ideas for your presentation. After you've entered the subject into the search box on the next page, click Continue .

Tip: You may also use the Paste your text option to use the content you have prepared for your project.

Step 4: Click Continue to move forward if the automatically created outline is OK with you. In any case, you can obtain a new reply by clicking Regenerate .

Tip: To save your AI-generated content as a txt file, click the " Download " icon.

Step 5: On the following screen, choose a presentation template for your canvas. When you're ready to go, hit the Generating button.

Step 6: A presentation of your choice will then be generated. Give the presentation a review and edit it as you see fit. The tools on the right panel allow you to customize the Theme , Layout , and Content of each page. The left panel, on the other hand, will enable you to rearrange your presentation pages.

Step 7: Click the Share button to export your presentation after editing it. Choose either PDF or Powerpoint as its format, then click Export presentation .

Get presentations that look like they took an hour instead of just minutes. You may save time and effort with Presentory's innovative AI technology. Presentory provides all the tools necessary for anyone—student, professional, educator, or business owner—to fascinate and wow their audience.

In this guide for PPT presentation skills for HR managers , you learned that being an expert in communication is vital to conveying messages effectively. To streamline the presentation process and enhance productivity, consider exploring Wondershare Presentory, an innovative AI Presentation Generator. By leveraging tools like Presentory, HR managers can easily create engaging presentations, saving time and effort.

Clear communication and compelling presentations are key to engaging your audience and driving meaningful outcomes in the workplace. Embrace these skills and explore new tools. Continue refining your presentation prowess to excel as an HR manager.

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10 Presentation Ideas For Leadership Teams and Training

Leadership teams shape organizations for better or for worse. They’re responsible for guiding teams and moving things— big or small— forward. So what makes a great leader versus one that causes employees to leave a company?

When you think of a great leader, it’s probably a specific characteristic that comes to mind. Qualities like respect, self-awareness, trust, influence, collaboration, and strong communication skills can set extraordinary managers apart from mediocre ones. But how leaders listen, learn, and communicate with their employees is just as important. Because of that, leaders— regardless of the industry— need to hold themselves accountable and continuously seek out ways to grow as a manager.   

It’s not uncommon for companies to host offsites or retreats to bring the leadership team together for brainstorming, planning, and training. This helps align leaders across various departments, teams, and offices, while offering them the tools they need to be more successful in their role. 

When preparing a presentation for leadership teams and training, it's crucial to focus on content that resonates with the audience's strategic mindset and their role in guiding the organization. Here are some leadership presentation ideas to help inspire your own content.

Leadership presentation ideas

Presentations can act as a platform to encourage learning and collaboration among different leaders. Do you have a leadership retreat coming up? Here are 10 leadership presentation ideas to help train and motivate your own leadership team. 

Effective leadership strategies

As a recurring training, you might share effective leadership strategies with your executive team. This presentation would act as a refresher of the latest trends and best practices in leadership. This could include insights on empathetic leadership, fostering a positive company culture, and embracing diversity and inclusion.

Change management

How should managers and leadership teams address the challenges and opportunities associated with change within the organization? A change management presentation would provide strategies for how leaders can navigate transitions successfully, with the least amount of disruption to the team.

Strategic planning and decision-making

A strategic planning and decision making presentation will offer insights into the process of setting achievable goals and making informed decisions. Organizations might also use a strategic planning presentation to lead their own company brainstorming sessions at a leadership all-hands meeting. 

Team development and engagement

Team development and engagement is important for the overall success of the team. In this presentation you might share techniques for fostering a high-performing and engaged team, including methods for providing feedback, coaching, and creating a supportive work environment.

Communication skills

Communication skills can make or break a leader. A training session on effective communication in leadership roles could be beneficial for both managers and executives of all levels. Here you could offer practical tips for clear, transparent, and empowering communication.

Leading through uncertainty

Given the current business landscape and layoffs happening across various industries, leadership teams need to know how to handle hard situations. This presentation idea for leadership teams would discuss strategies for navigating uncertainty and ambiguity, including how to maintain resilience and inspire confidence in a team concerned about job security. 

Embracing innovation and creativity

It’s no secret that AI is here to stay, and teams are having to pivot to accommodate new technology. Use a thoughtful presentation to encourage leaders to embrace innovation and promote a culture of creativity within the organization. The slides in this deck could showcase the benefits of adopting innovative approaches and thinking outside the box.

Building high-performance teams

Leaders need the right tools and knowledge to be able to guide positive performance. Employers might offer a training “how-to” on best practices for assembling and nurturing high-performance teams. This deck should include strategies for fostering collaboration, trust, and accountability among teammates. 

Data-driven decision making

As a leader, leveraging data to make more informed decisions should be top of mind. This leadership presentation idea can highlight the importance of leveraging data and analytics in decision-making processes, and offer guidance on how to incorporate data-driven insights into leadership strategies. This could include ways to implement KPIs, OKRs, or other effective ways to track the performance of individual contributors and campaigns. 

Ethical leadership

A wildly important leadership topic is ethics. Upper management should be well-educated in ethical leadership, and how that impacts the success of the team. An ethical leadership presentation could include the significance of ethics, the impact it has on organizational culture, employee morale, and long-term success, and how to ensure it’s top of mind in each department on a daily basis.

Beautiful presentations to drive your message home

You have a presentation topic, now what? The hardest part of presentation design is going from idea to deck with little design skills to back you up. Thankfully, there's a presentation software for that. Insert: Beautiful.ai. Beautiful.ai helps leadership teams create beautiful presentations so they can pack a bigger punch with their message and inspire their audience. Presenters can use one of Beautiful.ai's customizable pre-built presentation templates — like the training presentation — or leverage our AI-assistant to create a presentation from scratch specific to their topic. By creating beautiful decks you can engage your audience, drive your message home, and leave your leadership team feeling inspired to make a difference.

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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10 PPT Templates to Enable Management Effectiveness in Your Organization

Mohit Sabharwal

Do you feel overwhelmed by your responsibilities as a manager? How are you keeping up with employee engagement and retention? Do you think you drive desired business results?

Executives at a certain stage in their career feel the turbulence. They observe the enforcement to balance their workloads, time, and relationship with their employees from time to time.

Allocating tasks, streamlining the processes, and maintaining team connectedness can take a toll on the supervisors. Managers have to keep themselves updated with changing employee expectations, work automation, organizational goals, and more to keep the steadiness between the management and its employees.

Employers are now required to be more agile than ever to align business objectives with the workforce's needs as both are always in a constant state of flux. Hence, it becomes a challenge for managers to enable the growth of the business in a dynamic environment.

Templates to enhance managerial effectiveness

Apart from the skills and resources you put into running the organization smoothly, you need to set strategies to maximize the returns. Managers have to allocate resources with complete scrutiny to escalate the growth. With so many tasks in hand, supervisors require crisp and clear PowerPoint templates to encourage them to formulate and implement their action plans to enhance managerial effectiveness.

Therefore, we bring you 10 professionally designed PowerPoint templates to help you effectively use your skills, intelligence, and art to manage your team with utmost confidence and determination. Let’s check them out.

Template 1: Management Effectiveness Training Plan PPT Slide

Polish your managerial skills and focus on the essential tasks diligently using this professionally designed PowerPoint template. You can outline a training plan for employees to deliver vital projects on priority to enhance productivity. Help the workforce manage their schedule and assignments to elevate the growth with this actionable PPT design.

Download this template

Template 2: Productivity Improvement Strategy PPT Template

Incorporate this ready-made PowerPoint template to intensify personnel engagement and productivity levels. Use this actionable PPT design to list essential points under several categories that encourage innovation, transformation, growth, and more in an organization. You can enable effective communication and smooth functioning of business operations with this customizable PowerPoint slide.

Grab this slide

Template 3: Management and Execution PowerPoint Template

Ensure the projects are executed with utmost efficiency with this ready-to-use PowerPoint template. Coordinate with the teammates and implement tasks timely to drive the desired results for your company using this PPT design. You can use this layout to keep tabs on the allocated assignments to track the improvement. It is a customizable slide to help you utilize it as per your requirements.

Template 4: Operational Enhancement Process PPT Slide

Eliminate distractions and plan critical activities for the organization with this professionally designed PowerPoint template. You can display urgent tasks, list responsibilities, and outline execution procedures with the teammates to keep everyone in the loop to avoid discrepancies with this flexible layout. This PPT design is perfect for showing support to the employees to help them yield the best results.

Download this slide

Template 5: Training Management PowerPoint Template

Use this innovatively designed PowerPoint template to create an engaging training plan for managing the team in an easier way. This PPT design allows managers to run the operations effortlessly and help the organization achieve its goals. You can incorporate this actionable PowerPoint template to jot down essential employee tasks, training mode, completion date, and status to observe the progress.

Template 6: Effective Management PowerPoint Template

List some of the essential attributes you require to effectively lead a team with this professionally designed PowerPoint template. Managers can use this PPT design to check on themselves by filtering down some traits that harness their prowess in supervision. It is a customizable template, so you can use it as per your needs.

Template 7: Effective Manager Traits PowerPoint Template

Lead your team and organization with your impeccable managerial skills and this PPT template. Deploy this actionable PowerPoint design to analyze essential resources that maximize the growth and sales of a company. Incorporate this ready-made PowerPoint template to manage the functioning of different departments and provide direction to employees in accomplishing their targets.

Grab this template

Template 8: Management Skills Training PPT Template

Design an effective training plan to drive the desired results for the organization with this flexible PPT template. Incorporate this PowerPoint slide to filter employees that require your guidance and support to persuade them to deliver their best. This customizable PPT slide will display the kind of coaching your workforce needs with an estimated cost.

Template 9: Productivity Improvement Methodology PPT Slide

Focus on both employee retention and financial performance to enhance the managerial effectiveness in your company. Deploy this professionally designed PPT slide to align your organizational goals with its employees needs and customers demands. Use this PowerPoint template to go step-by-step to maximize the productivity levels of your business.

Template 10: Productivity Improvement Techniques PPT Slide

Managers can incorporate this functional PPT design to leverage these productivity improvement techniques for their organization. Deploy this PowerPoint template as a guide to achieve the desired goals and ensure that the business operations run smoothly. Execute strategies, meet the targets, and witness excellent results using this customizable PPT design. 

Undoubtedly, managers are one of the essential cogs in any business. However, they do require support from the organization to be great supervisors. SlideTeam's PowerPoint templates are an excellent option to help managers cater to the needs of their employees and the company to deliver positive results. Use these professionally designed PPT designs to enhance the managerial effectiveness in your organization; growth and success will follow.

P.S: Create a robust workforce management plan and optimize employee productivity in your organization using the actionable PPT slides featured in this blog .

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Communication Skills for Managers

Aug 08, 2014

1.72k likes | 3.23k Views

Communication Skills for Managers. Management Development Program Presented By. Communication Skills for Managers Outline. I. INTRODUCTION A. Presenter/United Behavioral Health B. Topic II. WHAT DO MANAGERS NEED TO COMMUNICATE A. Information B. Non-verbal communication

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Presentation Transcript

Communication Skillsfor Managers Management Development Program Presented By

Communication Skills for Managers Outline I. INTRODUCTION A. Presenter/United Behavioral Health B. Topic II. WHAT DO MANAGERS NEED TO COMMUNICATE A. Information B. Non-verbal communication C. Exercise: Giving Directions III. THE CLIMATE FOR EFFECTIVE COMMUNICATION A. Who creates it B. Communication rights and responsibilities IV. EMPOWERING EMPLOYEES A. Encouraging assertiveness B. Enhancing self esteem C. Creating opportunities D. Enhancing problem solving V. LISTENING TO BE HEARD A. Active listening B. Exercise: Listening VI. OBSTACLES TO EFFECTIVE COMMUNICATION VII. PAYOFFS TO EFFECTIVE COMMUNICATION VIII. CLOSING A. Exercise: Communication B. Remaining handout C. Questions D. Evaluations

Communication and the Manager’s Role • What I need to communicate: • What I need to know:

RIGHTS 1. You have the right to be treated with respect. 2. You have the right to have and express your own opinions. 3. You have the right to ask for what you need and want in order to be effective. 4. You have the right to set reasonable limits. Communication Rights and Responsibilities RESPONSIBILITIES 1. You have the responsibility to treat others with respect. 2. You have the responsibility to listen to the opinions of others. 3. You have the responsibility to acknowledge and address the needs of others. 4. You have the responsibility to respect the limits and boundaries of others.

Communication Styles Assertive Communication: Direct, Honest, Respectful

Interpersonal Communication Options

Performance Cycle Feedback Performance Self-Talk Self-Esteem You can notice, control, and choose the messages you give to others and influence their performance accordingly.

Communication Techniques for Problem Solving 1. To the person involved in the problem: • Relate the facts • Give your interpretation of them • Explain how you feel about it 2. Listen to their response: • How does the other person feel, see, interpret? 3. Questions to ask: • Is it possible to change the situation or to compromise? • If the situation cannot be changed, can you or the other person accept it? 4. When a solution is agreed upon by both parties, either through a willingness to change on one person’s part or through a compromise by both parties, put the agreement in writing so that both are aware of the terms of the agreement. 5. Expect improvements to happen in small increments. During the early stages encourage changes with positive feedback, avoid criticism for falling short. 6. When you know the person is capable of keeping their agreement and they continue to break it, state the consequences and most importantly, follow through!

Methods of Communication Used Taught/Addressed Listening 45% Least Speaking 30% Reading 16% Most Writing 9% Listening: 45% of Communication 25% Efficiency 80% of working day involves communication

Listening & Speaking • Listening takes. . . • concentration and energy • curiosity and open-mindedness • analysis and understanding • Speaking requires. . . • sharp focus • logical thinking • clear phrasing • crisp delivery

“Harry always was a poor listener.”

Active Listening 1. Setting the stage • Choose an appropriate physical environment • Remove distractions • Be open and accessible • Listen with empathy 2. Insuring mutual understanding • Reflect feelings • Paraphrase main ideas • Interrupt to clarify • Confirm next steps 3. Understanding body language • Observe position and posturing • Make eye contact • Consider expression and gestures 4. Suspending judgment • Concentrate • Keep an open mind • Hear the person out

Effective Listening Behaviors that support effective listening • Maintaining relaxed body posture • Leaning slightly forward if sitting • Facing person squarely at eye level • Maintaining an open posture • Maintaining appropriate distance • Offering simple acknowledgments • Reflecting meaning (paraphrase) • Reflecting emotions • Using eye contact • Providing non-distracting environment Behaviors that hinder effective listening • Acting distracted • Telling your own story without acknowledging theirs first • No response • Invalidating response, put downs • Interrupting • Criticizing • Judging • Diagnosing • Giving advice/solutions • Changing the subject • Reassuring without acknowledgment

Exercise - Listening 1. Who are the people it’s easiest to listen to? 2. What is it about these people that makes it easier to listen to them? 3. Who are the people you listen to least? 4. What is it about them that makes it difficult to listen to them?

Obstacles to Effective Communication • Assumptions • Fears • Reluctance to confront • Ridicule, rejection, fear of being wrong • Authority relationships • Unmanaged stress • Corporate culture

Payoffs to Effective Communication • A more professional image • Improved self-confidence • Improved relationships • Less stress • Greater acceptance of yourself and others

Communication Worksheet 1. Identify a communication problem you have experienced with an employee: 2. Identify your contribution to the problem: 3. Identify the steps you could take to effectively resolve the problem:

Writing Skills Unlike the oral presentation of ideas, the written presentation of ideas is governed by some very specific rules. Each of us writes in an individual “style” which we have developed over the years. We are not trying to change that style, but merely suggesting the guidelines below. These suggestions will help you edit and criticize your own (and others’) written material. 1. Proofread aloudeverything going out. By reading aloud, your ear will catch mistakes your eye misses. 2. Make no assumptions. The ideas you are presenting must be explained in full to be understood. PEOPLE READ ONLY WHAT IS ON THE PAGE. 3. Do not lecture. Write only what must be understood to make the proper decision or choice. 4. Rough draft all important letters and reports. Check them for content, sequential development of ideas, and conciseness. 5. Always put yourself in the “other person’s shoes” and ask yourself, “Would I want to read this letter or report? Why? Does it say something of value and real importance to me?” 6. Many people are too busy to read carefully. Be sure your ideas are clear and easy to follow. As a general rule, the most effective manner in which to develop an idea is: Concept è BenefitExample è Data This method leads your reader to the conclusion you want because the conclusion is already clearly stated as the concept (hypothesis). Your examples and data are support for the conclusion. 7. Define all “terms” and eliminate vague pronouns. These two traps cause more problems in writing than any other set of conditions. 8. Grammar, punctuation, and spelling should be perfect. Use a dictionary -- either a good unabridged volume or the “spelling checker” version on your computer. 9. Plan your time to allow for proofreading and correcting. When your success depends upon the quality of your letters and reports, there are no excuses for ineptitude. There is no substitute for EXCELLENCE!

Training Evaluation for: Communication Skills--Mgr Trainer’s Name: ________________________ Date/Time: ________________ Company: _____________________________ Location: _________________ Please circle your responses and make comments or suggestions below. Very Little Excellent Good Good Value Poor 1. What is your OVERALL opinion of this course? 5 4 3 2 1 2. The course MATERIALS were: 5 4 3 2 1 3. The course ACTIVITIES were: 5 4 3 2 1 4. The instructor’s PRESENTATIONof the information was: 5 4 3 2 1 5. The instructor’s KNOWLEDGE of the the subject was: 5 4 3 2 1 6. Would you recommend this training to co-workers? YES NO What did you feel was the most useful? What did you feel was the least useful? What other training programs would you like to attend? Comments, questions and concerns: Program..PPT: p. 1 Rev. 05/10/00

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Communication Skills for Managers - PowerPoint PPT Presentation

Communication Skills for Managers

Communication skills. for managers. management development program. presented by ... communication skills--mgr. comments, questions and concerns: ... – powerpoint ppt presentation.

• Management Development Program
• Presented By
• I. INTRODUCTION
• A. Presenter/United Behavioral Health
• II. WHAT DO MANAGERS NEED TO COMMUNICATE
• A. Information
• B. Non-verbal communication
• C. Exercise Giving Directions
• III. THE CLIMATE FOR EFFECTIVE COMMUNICATION
• A. Who creates it
• B. Communication rights and responsibilities
• IV. EMPOWERING EMPLOYEES
• A. Encouraging assertiveness
• B. Enhancing self esteem
• C. Creating opportunities
• D. Enhancing problem solving
• What I need to communicate
• What I need to know
• 1. You have the right to be treated with respect.
• 2. You have the right to have and express your own opinions.
• 3. You have the right to ask for what you need and want in order to be effective.
• 4. You have the right to set reasonable limits.
• 1. To the person involved in the problem
• Relate the facts
• Give your interpretation of them
• Explain how you feel about it
• 2. Listen to their response
• How does the other person feel, see, interpret?
• 3. Questions to ask
• Is it possible to change the situation or to compromise?
• If the situation cannot be changed, can you or the other person accept it?
• 4. When a solution is agreed upon by both parties, either through a willingness to change on one persons part or through a compromise by both parties, put the agreement in writing so that both are aware of the terms of the agreement.
• 5. Expect improvements to happen in small increments. During the early stages encourage changes with positive feedback, avoid criticism for falling short.
• 6. When you know the person is capable of keeping their agreement and they continue to break it, state the consequences and most importantly, follow through!
• Used Taught/Addressed
• Listening 45
• Speaking 30
• 45 of Communication
• 25 Efficiency
• Listening takes. . .
• concentration and energy
• curiosity and open-mindedness
• analysis and understanding
• Speaking requires. . .
• sharp focus
• logical thinking
• clear phrasing
• crisp delivery
• 1. Setting the stage
• Choose an appropriate physical environment
• Remove distractions
• Be open and accessible
• Listen with empathy
• 2. Insuring mutual understanding
• Reflect feelings
• Paraphrase main ideas
• Interrupt to clarify
• Confirm next steps
• 3. Understanding body language
• Observe position and posturing
• Make eye contact
• Consider expression and gestures
• 4. Suspending judgment
• Concentrate
• Keep an open mind
• Hear the person out
• Behaviors that support effective listening
• Maintaining relaxed body posture
• Leaning slightly forward if sitting
• Facing person squarely at eye level
• Maintaining an open posture
• Maintaining appropriate distance
• Offering simple acknowledgments
• Reflecting meaning (paraphrase)
• Reflecting emotions
• Using eye contact
• Providing non-distracting environment
• Behaviors that hinder effective listening
• Acting distracted
• Telling your own story without acknowledging theirs first
• No response
• Invalidating response, put downs
• Interrupting
• Criticizing
• 1. Who are the people its easiest to listen to?
• 2. What is it about these people that makes it easier to listen to them?
• 3. Who are the people you listen to least?
• 4. What is it about them that makes it difficult to listen to them?
• Assumptions
• Reluctance to confront
• Ridicule, rejection, fear of being wrong
• Authority relationships
• Unmanaged stress
• Corporate culture
• A more professional image
• Improved self-confidence
• Improved relationships
• Less stress
• Greater acceptance of yourself and others
• 1. Identify a communication problem you have experienced with an employee
• 2. Identify your contribution to the problem
• 3. Identify the steps you could take to effectively resolve the problem
• 1. Proofread aloud everything going out. By reading aloud, your ear will catch mistakes your eye misses.
• 2. Make no assumptions. The ideas you are presenting must be explained in full to be understood. PEOPLE READ ONLY WHAT IS ON THE PAGE.
• 3. Do not lecture. Write only what must be understood to make the proper decision or choice.
• 4. Rough draft all important letters and reports. Check them for content, sequential development of ideas, and conciseness.
• 5. Always put yourself in the other persons shoes and ask yourself, Would I want to read this letter or report? Why? Does it say something of value and real importance to me?
• 6. Many people are too busy to read carefully. Be sure your ideas are clear and easy to follow. As a general rule, the most effective manner in which to develop an idea is
• Concept è Benefit Example è Data
• This method leads your reader to the conclusion you want because the conclusion is already clearly stated as the concept (hypothesis). Your examples and data are support for the conclusion.
• 7. Define all terms and eliminate vague pronouns. These two traps cause more problems in writing than any other set of conditions.
• 8. Grammar, punctuation, and spelling should be perfect. Use a dictionary -- either a good unabridged volume or the spelling checker version on your computer.
• 9. Plan your time to allow for proofreading and correcting. When your success depends upon the quality of your letters and reports, there are no excuses for ineptitude. There is no substitute for EXCELLENCE!

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