sample leave application letter for sickness

Sick Leave Application for Office: 20 Templates

Want to write a sick leave application for the office? We are giving you samples of ill-leave applications and letters for offices, companies, etc. More than 20 sample sick leave letters for the office are available in English.

Sample Sick Leave Mail to Manager

You can change to sick leave reasons and days as required in this application.

Dear Sir or Madam,

I am writing to request one day’s leave as I am feeling sick with fever, flu, and cough. I kindly request you to approve my leave for today (date).

Sincerely Yours,

[Your Name]

Short Sick Leave Letter for Office

I regret to inform you that due to a fever (or you can mention your specific illness), I will not be able to come to the office.

Therefore, I kindly request you to grant me leave for (day and date). I will be very thankful for your understanding.

Sick Leave Application for Teacher Due to Fever (leave for yesterday or the previous day)

Dear Madam,

I hope this message finds you well. Yesterday, I was unable to attend school due to fever and sickness. Therefore, I kindly request you to approve my one-day leave for yesterday (date). Your understanding in this matter will be greatly appreciated.

Not Feeling Well Leave Letter for Office in Email (want to go for a checkup)

I hope this message finds you well. I am writing to inform you that I am experiencing severe pain in my stomach. Despite taking medicine, the condition has worsened, and I couldn’t sleep the entire night. In view of this, I request you to kindly grant me leave for today (day and date) so that I can go for a medical checkup. Your consideration in this matter would be highly appreciated.

Application for Sick Leave Mail for Office by Parents for Son

Dear Sir/Madam,

I hope this letter finds you well. My son, (Name), is an employee in your esteemed company. Unfortunately, he fell ill and had to be admitted to the hospital, which led to his absence from the office for three days.

I kindly request you to grant him paid sick leaves from (date to date). Your understanding and support in this matter will be highly appreciated.

Yours Sincerely,

(Your Name)

Official Sick Leave Application for Office Fever and Flu (leave for a few days with handing over responsibilities to a colleague)

[Name of Person (To Attention)] [Designation of the Person] [Company/Organization]

I hope this message finds you well. I am writing to inform you that my health is not well, and I am currently suffering from fever and flu. Due to this, I will be unable to come to the office from (date to date). Following the doctor’s advice, I need to take rest and recover properly before resuming work.

During my absence, I have asked [colleague’s name] to assist with checking on my clients, and I will try to check my email periodically for any urgent matters.

Kindly grant me leave for the mentioned period. If you require any additional information or assistance, please do not hesitate to let me know. Your understanding and cooperation in this matter will be highly appreciated.

Sample Ill Leave Email for Office Employee Due to Dengue Fever (three weeks leave)

I hope this message finds you well. I am writing to inform you that I have been unwell for the past three days, and today I visited the hospital for a blood test. The test results revealed that I am suffering from dengue fever/flu, along with cough and high temperature. The doctor has advised me to take at least three weeks of bed rest for proper recovery.

Given my current health condition and the level of weakness, I believe it would not be feasible for me to come to the office or work during this period. Therefore, I kindly request you to accept my sick leave application and grant me leave for three weeks from (date to date). Your understanding and support in this matter will be highly appreciated.

Thanks and Regards,

Medical Leave Letter Format for Office Due to Backache

I am writing to inform you that last night, I accidentally fell from the stairs at my home, resulting in a severe backache and painful bruises. Due to this unfortunate incident, I am experiencing considerable discomfort.

In light of my condition, I kindly request your permission to take a leave for today, (Date), in order to rest and recover. I assure you that I will resume work tomorrow once I am feeling better.

Thank you in advance for your understanding and consideration.

Paid Sick Leave Application for Employee Due to Fever, and Sore Throat

I hope this message finds you well. I am writing to request sick leave for three days. I have come down with a fever and a sore throat, and upon consulting the doctor, they have prescribed medication and recommended three to four days of rest for a full recovery.

Therefore, I kindly request three consecutive days of paid sick leave from (date to date) to allow me to recuperate and return to work in good health.

Sick Leave Application Format for Employee in Email Due to Pain in Body, and Weakness

Dear Manager,

I hope this message finds you well. I am writing to inform you that I have been unwell for the past two days, which has resulted in my absence from the office. Today, I visited a doctor, and they advised me to take at least three or four more days of rest due to body pain and weakness.

Considering my health condition and the need for proper rest, I kindly request your approval for leave from (date to date). I assure you that I will resume work as soon as I am fit to do so.

Thank you for your understanding and support.

Sincerely yours,

Sick Leave Email Format for Office Due to Sickness, Flu, Cough, and Temperature

I am (your name), and I am writing this email to request a leave of two days due to sickness. I am currently experiencing flu, cough, and a high temperature. As a result, I am currently in the hospital for a checkup.

The physician has assured me that I should be feeling better by tomorrow. If my health improves as expected, I will be able to attend the office the day after tomorrow. However, in the event of any change in my condition, I will promptly inform you through email or SMS.

Thank you for your understanding.

Application for Paid Sick Leave for Employee Due to Food Poisoning

Dear General Manager,

I hope this email finds you well. I am writing to inform you that I am unwell today due to food poisoning, which has caused weakness and sickness since yesterday. As a result, I will not be able to come to the office.

I kindly request your approval for at least two days of paid sick leave, as per our company’s policies, from (date to date). I would appreciate it if you could also inform the HR department of your approval for the leave.

Thank you for your understanding and prompt action.

Sick Leave Email Letter from Office Due to Fever

I cannot attend the office today due to sickness (high temperature, cough, and flu). I will visit the doctor for medication. Kindly consider this as my sick leave application. My wife will provide updates if needed. Please assign my tasks to someone in the office during my absence.

Sick Leave Email Letter from Office

Subject: Sick Leave

I hope this email finds you well. I am writing to inform you that I will not be able to attend the office today due to sickness. Since last evening, I have been experiencing a high temperature, cough, and flu symptoms.

I have decided to visit the doctor today for medication. As per the doctor’s advice, I am advised to rest until I am fully recovered. I apologize for any inconvenience caused by my absence.

I kindly request you to consider this email as an official sick leave application. Upon my return, I will fill out the necessary sick leave form as per the office procedure.

The expected recovery time is estimated to be two or three days, and I will keep you informed of any changes in my health condition. If needed, my wife will also provide you with updates through email.

During my absence, I request you to kindly assign my tasks to someone in the office so that work can continue smoothly.

Sick Leave Application Due to Fever for Employee

I regret to inform you that I have been suffering from fever since last evening, and I am unable to attend the office today. I felt unwell during work yesterday, and upon reaching home, my fever escalated, forcing me to rest.

Despite taking medication, my fever and weakness persist. I kindly request you to grant me leave for one day, dated (mention the date here). Your understanding in this matter would be highly appreciated.

Your Name Office H.R.

Sick Leave Application Sample for Office Due to Surgery of Stones in Bladder, and Kidney

I am writing to request a one-week leave due to my upcoming operation/surgery. After experiencing severe pain, my medical checkup revealed the presence of stones in my bladder and kidney. The doctor advised that I undergo the operation as soon as possible to prevent any further damage to the bladder.

I kindly request leave for five days, starting from Monday to Friday, for the operation. I plan to return to the office on the following Monday. Upon my return, I will provide my medical reports as evidence of this leave. I hope the company will consider this as informed leave, and I would be grateful if I could be paid for these days, as it is a natural sickness.

Sick Leave Application Sample for Employee in Office Due to Diarrhea (Bed Rest)

I am currently serving as the shift in-charge at Industrial Building no. 3. Today, I had to take leave from my duty at 11 o’clock due to sudden illness. I immediately visited the E.R., where the doctor diagnosed severe diarrhea and administered a drip to replenish my body fluids, which were below normal levels.

The doctor has prescribed medications and advised me to take complete bed rest for a minimum of seven days. Therefore, I kindly request you to grant me seven days of sick leave to ensure a full recovery. During my absence, I have designated Charlie, a junior shift in-charge, to oversee all operations and correspondence.

Yours truly,

Email Application for Leave to Take Rest Due to Sickness

I hope this letter finds you well. With due respect, I want to inform you that I have been experiencing a persistent headache since last evening, following a long journey to attend the meeting with our new client. Despite feeling fatigued, I chose to resume my duties promptly.

However, it has become evident that my body requires sufficient rest to perform at its best. Therefore, I kindly request you to grant me leave for two days, starting from tomorrow (date). Your cooperation and understanding in this matter will be highly appreciated.

Thanks for your consideration.

Application for Medical Leave from Office in Email Due to Knee Pain

I hope this message finds you well. I am writing to inform you that I have been experiencing pain in the upper end of my knee for the past two days. Today, I visited the hospital for a checkup, and the doctor strongly advised that I take bed rest for a minimum of two weeks before a follow-up examination. The doctor also prescribed medication for the same duration, and the results will depend on the bed rest.

In light of the doctor’s recommendation and for the betterment and speedy recovery of the knee’s inner side pain, I kindly request you to grant me a two-week leave. Your understanding and support during this time will be highly appreciated.

Thank you for your consideration.

Medical Leave Application Sample to Boss in Email Due to Kidney Pain

I am writing to respectfully request a leave of absence from the office. I am (Your Name) and currently employed as an Auditor in your esteemed company.

Regrettably, I have been experiencing severe pain in my right kidney, which prompted me to seek medical attention. Upon examination, the doctor diagnosed kidney stones that require immediate removal through surgery. As per the doctor’s advice, the operation is scheduled for next week.

Therefore, I kindly request a leave for the entire next week, from (Date to Date). During my absence, my assistant will be handling the matters in my stead. I am truly grateful for your understanding and consideration in granting me this favor. I assure you that I will return to work as soon as I am permitted by the doctor.

Thank you for your support.

Medical Leave from Office Email Due to Flu, and Sore Throat

Subject: Request for Two Day’s Medical Leave

I hope this message finds you well. I am writing to inform you that I have caught a bad flu and developed a sore throat due to the recent weather changes. As a result, I am experiencing severe body aches and discomfort, and I believe I need two days of rest to recover fully.

Therefore, I kindly request you to grant me medical leave from (date to date). I have completed the tasks assigned to me until today and have briefed my assistant on handling the office work during my absence.

Leave Application to Boss for Not Feeling Well Because of Flu, Cough & Temperature

I hope this email finds you well. I am writing to request leave for today. Unfortunately, I am not feeling well due to flu, cough, and a temperature. Despite taking medicine in the evening and morning, I am unable to attend the office.

Therefore, I kindly request you to approve one day’s leave for (mention the date here). If needed, I will submit another leave application for an extension.

Thanking you for your understanding.

Leave Application Format for office  for Not Feeling Well Due to Headache and Nausea

I am writing to request your kind consideration in granting me a leave of two days, from (Date to Date). I have been experiencing persistent headaches and nausea, which have affected my ability to work efficiently.

I assure you that I will promptly address any pending tasks upon my return. Your approval of these leave days would be greatly appreciated.

Half-Day Leave for Not Feeling Well from Office Due to Headache, and Low Blood Pressure

The Manager,

I am writing to inform you that I have not been feeling well since yesterday. I am experiencing headaches and low blood pressure, and I need to consult my physician. However, my physician is available only after noon.

Considering the circumstances, I kindly request a short leave for tomorrow. I will be reachable for any official matters if needed. Thank you for your understanding.

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• How to Write a Leave Application Letter [+5 Letter Samples]

It’s a hectic Tuesday morning, work deadlines looming, and your phone rings. It’s the school nurse, your son has thrown up twice and he complains that he has a tummy ache, and you know you have to be there for him. 

The questions start flooding in, 

• Will  HR understand?
• Can you even take leave on such short notice?

The truth is, at some point during your employment, you may need to request a leave of absence. This could be for a variety of reasons ranging from personal or family health problems, the birth and/or adoption of a child, to rest from excessive job stress. It could also be the loss of a loved one, the pursuit of a hobby, or a desire to travel. A leave of absence in your case is not a luxury, but a necessity.

What is a Leave Application Letter? 

A leave application letter is a letter written to apply for a leave of absence from the office for a certain period.

The concept of a leave application centers around a formal way of asking for a break/leave of absence from work for a specified period.

A person writes leave application letter they’re unable to perform their duties for a stipulated period of time.

Types of Leave Applications 

• Sick Leave  

Sick leave is basically a leave of absence due to an illness. Sick leave is granted under a number of scenarios; for personal physical or mental illness, the care of a sick child, spouse, parent, or parent of a spouse, regular health checks, and/or to address the physical, psychological, and legal effects of domestic abuse. 

At the moment, there are no federal legal requirements for paid sick leave. For companies subject to the Family and Medical Leave Act (FMLA), the Act does require unpaid sick leave. The U.S. government ensures that federal employees get 13 paid sick days a year.

• Study Leave 

Study leave is basically a leave of absence from work granted in order to allow a person time to study or carry out research. In the case of a school pupil, it allows them to study at home, usually in order to prepare for examinations.

According to the labor laws in the US, Study Leave with or without pay is a matter for arrangement entirely between the employer and the employee. By law, the maximum length of study leave granted in the same employer’s service is two years. 

• Sabbatical 

By definition, a Sabbatical leave is a period in which a person does not report to his regular job but who remains employed with that company. Also commonly referred to as ‘career break’ or ‘adult gap year’, It is a period away from work, agreed with your employer.

The truth is, there are no laws that cover taking a career break or sabbatical; as such employees have no statutory right to take leave. A sabbatical will in most cases be an authorized, unpaid leave of absence.

• Maternity/Paternity Leave

Maternity leave is basically a period of absence from work that is granted to a mother before and after the birth of her child. The US government doesn’t guarantee for paid maternity leave, employers may, however, provide paid leave if they choose. If you have worked at a company for at least a year, you are entitled by federal law to take up to 12 weeks of unpaid maternity leave.

Paternity leave is a period of time that the father of a new baby is allowed away from work. Usually, a company provides up to eight weeks of paid paternity leave. When a man takes time off because his partner is having a baby, adopting a child or having a baby through a surrogacy arrangement he might be eligible for: 1 or 2 weeks’ paid paternity leave, paternity pay and/or shared parental leave and pay.

• Vacation/Holiday Request Letter 

Vacation leave is ideally available to all eligible employees for the purpose of rest, relaxation, and to attend to personal affairs. It is strikingly similar to annual leave which is paid time off work granted by employers to employees. Although not stipulated by law, many employers nonetheless offer paid vacation, typically around 10 workdays, to attract employees.

• Emergency Leave Application 

Emergency leave is necessary to cater to unforeseen circumstances such as the death of a loved one/family member. A funeral leave, which is leave of absence with pay, must not exceed three days and can be granted for absence from work. You qualify for an emergency leave if; there is a verified death, a life-threatening condition due to an accident, illness, or major surgery, or to visit a terminally ill person in the immediate family.

How to write a leave application

Here are 8 quick steps to aid you in writing your leave application.

• Check your organization’s leave policies:  Review the leave policy in your organization to find out what is required to request a leave application and the mode of request that will give you a better chance of getting your leave approved.
• Address the letter to the appropriate person:  Simple yet key-address the request to the right channel. You would have gotten this detail from your employee policy guide or handbook, so you know who has the authority to approve your application.
• Use a professional salutation:  Use a formal tone and adopt formal salutations. For instance Dear instead of hello.
• State your reasons for writing:  Share your intentions from the first paragraph so the reader knows why you are reaching out and can assess any information you present in the body of your request.
• Specify the start and end date of your leave:  Don’t be vague, specify the date your leave is expected to commence and the end date. If you are not sure of an end date. Put a tentative end date and let them know that it is subject to change.
• Share details of how your tasks would be handled in your absence:  share the deliverables you would handle before you leave and the plans you have made to ensure that your work does not suffer in your absence, by either delegation or sharing a contact list of who holds what while you are away. Where applicable you can offer to show up in cases of emergencies.
• Express Appreciation:  Express your gratitude to the recipient for taking the time to review your request and in anticipation of their consideration and kind understanding.
• Provide A Way To Reach You:  Always provide a number or emails through which you can be contacted while away.

5 Top Leave Letter Format

Sick leave letter format.

The Manager,

(Insert company name)

Subject: Leave Application due (Insert illness)

Dear Sir/ma’am,

Respectfully, it is to inform you that I am suffering from (Xyz’s illness). I am an employee of your firm for the past (x years). I recently have been diagnosed with a (insert illness). Due to this sudden illness, it would not be possible for me to make an appearance at the office for a month.

This critical condition has deteriorated my health a lot. I cannot eat properly and have a really bad body rash. It is impossible for me to concentrate on anything. I can attest to have been a dedicated employee and did not take any additional leave from work ever.

The employee regularity record would serve as evidence of this claim. I would be able to come back after my complete recovery and serve your firm again with the same vigilant and attentive inclination. I hope you take my plea into consideration and allow me a leave of absence for a month. I shall remain indebted to you for this kindness.

Yours Truly,

(Insert name),

(Insert date)

Study Leave Letter Sample

The Manager (Authority name),

Institute Name…

Institute Address…

Sub: Leave Application for Further Study

Dear Sir/Ma’am,

The Higher Education Commission, (Country name) has recently offered a free six-month study program (Another country name) for the candidates fulfilling the criteria. For government and private servants, it is a prerequisite to get approval from the relevant authority.

Sir/Ma’am, I fulfill the criteria of this study program. I believe it is a once in a lifetime opportunity for me to fulfill my dream of studying abroad.

I am committed to continuing my services to the department after receiving higher education in (Country name). I shall be indebted to you for approving my leave application for the study program.

Thanking you in anticipation.

Yours faithfully,

Job Designation…

Contact no…

Sabbatical Leave Letter Sample

Dear [Recipient Name],

My name is [insert name] and I have been working in the ICT department for the past decade. I have recently found myself stuck in a loop, doing the same things over and over again. My learning process stopped and I haven’t improved for a while now.

Feeling the need for self-development, I would like to request for an extended leave, sabbatical, in order to continue my studies and earn another degree.

I am committed to [company name] and I am happy to work here. I am planning to resume my work at [company name] once I earn my degree, by then, I will be more knowledgeable, motivated, experienced, and more committed.

I do believe that this move is beneficial for both me and the organization. I plan to enroll in late September. The program will take no longer than nine months, so I should be back by May. I have briefed the head of the department and he assured me that coverage is available and that workflow will not be affected much.

I kindly ask you to consider my request and I am hopeful that will approve it. Attached to this letter are the program acceptance letter and other related documents for your reference.

Thank you very much.

Best Regards

(Insert name)

Maternity Leave Application Letter

Subject: Application for Maternity Leave

Dear Mr./Mrs. {Recipient’s Name},

I write to inform you of my intention to take the allotted {Number of weeks} of maternity leave available to me. I hope to start my maternity leave on {Starting date} and return to the office by {Tentative joining date}, barring any unforeseen issues regarding my pregnancy and delivery arise.

If my plans change for any reason, I will let you know as soon as possible. A letter from my doctor confirming the relevant details have been attached to this letter.

Please do well to contact me if you need any additional information.

Yours Sincerely,

{Your Name}

Annual Vacation Request Letter

Subject: Annual Leave Application

Dear Mr./Ms. {Recipient’s Name},

I write to inform you that I will be traveling with my family for a period of one month, between {start date} and {end date}. Due to the fact that my entire quota of annual leave sanctioned by the company is pending, I request you to adjust my leaves accordingly.

Following my earlier discussion with my team lead, I have requested my colleague, Mr./ Ms. {enter name} to take over my project while I am on leave. I have already handed over all material regarding the project to him/ her, and expect there to be no exigencies in my absence.

Due to the nature of my travel plans, I may not be available to take phone calls. I request you to address any urgent work-related matters to my email address {enter email ID}.

I will be grateful for a positive reply to my leave request.

Thanks and regards,

How Employers & HRs Can Receive Leave Application Requests

With online forms, Formplus provides a flexible way to store your received data in the cloud storage of choice. You also have the option to opt-out of storing your data on our servers

With unlimited file uploads , users can submit online forms without any restriction to the size or number of files that can be uploaded, Formplus is a great tool to manage employee data. 

Form analytics and reports also give you an insight into an overview of the data submitted to your form.

 Top Leave Application Template for HR and Employers

• Maternity Leave Application Form 

This online maternity leave application form is for a pregnant employee intending to apply for maternity leave as the delivery period nears. This request will help you plan ahead and help solve challenges that may arrive as a result of an employee leave which might be up to 6 months, depending on the labor laws in your country. 

• Paternity Leave Application 

Form Formplus’ online paternity leave application form allows your employees to apply for paternity leave when expecting a baby. That is if the labor laws grant prospective Fathers paternity leave when expecting a child with their partners.

• Sick Leave Form

This sickness notification form template allows your employees to formally notify you of their illness and unavailability to work. With this form, you can track all sick notifications from employees.

• Travel Request Form 

With the online travel request form template, you can let your prospective customers, employees or ward request for a travel package for business trips, holidays, honeymoons, pilgrimage, etc. This travel request template is perfect for travel agencies, employers and tour consultants.

FAQs on Writing a Leave Application.

Q: What should I include in a leave application? 

Your leave application should have your name/personal details, a clear subject line, the receiver’s information, a formal salutation, the reason for the leave and the duration, your contact information, and your plans on how your responsibilities would be handled in your absence.

Q: How long should a leave application be? 

A leave application should be at most one page long. Your application should be paunchy and straight to the point.

Q: Can I apply for leave via email?

Yes, you can apply for your leave via email.

Q: How far in advance should I submit my leave application?

A minimum of two weeks’ notice is ideal, so you can give your employer time to make plans to manage your absence.

Q: How should I address my leave application if it’s for an emergency?

Communicate the emergency, apologize for the short notice, and provide the time you expect to be away.

Q: Do I need to provide a reason for my leave? 

Only if it is an emergency or unplanned. To be on the safe side, check the leave policy of your organization.

Q: What should I do if my leave application is denied? 

If this happens politely ask for clarity and check for possible alternatives in terms of dates or adjustment of the duration.

On the whole, a leave application letter should contain a valid reason for your leave application, which should convince the employer and make him grant you leave. 

If you are having a reasonable enough claim for leave application then your request will not be declined without any justification, particularly, when it is due to some personal reasons, could be an illness, urgent piece of work or for visiting sick parents, etc

Most importantly, the leave application should not sound friendly or casual; rather it must be formal and professionally-written.

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• Career Advice
• How To Write a Sick Leave...

How To Write a Sick Leave Letter for Work (with Template and Example)

11 min read · Updated on August 28, 2024

When you're sick, don't just call; email a sick letter for work, too.

In a perfect world, no one would need to take time off from work due to illness or injury. Unfortunately, however, there are a whole host of ailments that can force employees to call in sick with little warning. Most employers understand this fact, and few expect or want you to show up and possibly get others sick. 

How should you handle those absences? 

Is it enough to simply call, or should you also provide a sick letter for work?

Do you need a sick letter for work when you're absent?

The simplest answer is a resounding yes . You should always try to provide a sick letter for work when you're absent due to illness or injury. 

In this post, we'll cover why you should provide a sick letter for work and also provide some helpful tips to guide you as you create your own formal excuse letter for sick leave. Finally, we'll include an example of an absence excuse letter and a template that can be customized for your own absence letter needs.

Why do you need a sick letter for work?

While many employers will allow you to simply call in or notify them via an app on your phone, you should always try to send a separate and more formal excuse letter, too.

It's common courtesy to provide at least some details about your need for an absence, and a letter – even if it's sent by email – is the most professional way to achieve that goal. There are several benefits to sending such a letter, some of which include:

Your formal sick leave letter can provide some explanation for your absence, which employers will always appreciate .

A thoughtful letter that includes some measure of regret for the absence can make a positive impression on employers and help maintain good relations with the company.

Many employers will want some form of documentation, which you will need to submit to them anyway. You should accompany that documentation with a professional sick leave request.

Tips for writing a formal sick letter for work

It's always helpful to follow some simple guidelines when you're interacting with your employer, and that's true in this instance as well. When you find yourself in a position where you need to send a sick letter when you're absent, following these tips can help you ensure that you make the right impression.

Act promptly

As soon as you know you're not going to be able to make it to work, notify your employer. The last thing any employer wants to experience is receiving a notification after you've been missing for several days. As a rule, make sure that you or someone else contacts them by phone or email as soon as you know you're going to be absent. You can follow up with your sick letter for work later if you plan to be gone for several days. That immediate notification is critical, though, so make sure that it occurs as promptly as possible.

Be sincere and apologetic

One of the most important things you can do in any excuse letter for an absence is acknowledge how it inconveniences your employer. Yes, you have a human right to take a sick day when you're ill, but that doesn't mean the company isn't negatively impacted by your absence. A sincere acknowledgment of that fact can help to maintain goodwill . For example, you might say:

“I know that my illness couldn't have come at a worse time for the team, and sincerely hope that it doesn't cause too much disruption for our current project. I expect to be up and around and back at work by [date], so please let me know if anyone has any questions that I need to answer in the meantime.”

Give a reason for the absence

Obviously, you have a right to some level of basic medical privacy, so we're not suggesting that you go into concise detail about your sickness, injury, or other reason for being absent. However, it's customary to provide some minimal level of explanation for an absence. If there are tests that need to be performed or sensitive treatments that you need to undergo, you do not need to disclose that information. However, if you're sick or have been diagnosed with a disease or other malady, there is little harm in telling your employer.

Set clear expectations for your return

Your sick letter for work should also try to provide some type of timeline for your anticipated return. Obviously, that's something that may be difficult to estimate, especially if you're suffering from any serious illness. However, it's polite to at least let your employer know what the current expectations might be. If your doctor has said you require physical rehabilitation, a period of bed rest, or some other lengthy recovery process, notify your employer.

Of course, there will be times when even your doctor cannot forecast a reasonable timeline for recovery. If that's the case, you should provide your employer with some advance warning that your leave of absence may require more time away from work than anyone expects. Obviously, the most important thing is that you have time to recover from your condition, but it's still important to communicate as honestly as possible with your employer.

Follow up as necessary

You may need to send more than one excuse letter when you're absent for an extended period. Your employer will need to be kept informed about your recovery progress, so check in periodically with new communications to provide those updates. Unless you know for certain that you'll be able to return to work on a certain date, always provide anticipated return dates – while noting that everything is contingent on your doctor's assessment of your recovery.

How to write a sick letter for work when absent

With those basic tips in mind, let's examine a step-by-step process for writing your own sick leave letter. By following these simple steps and referring to the examples and template below, you should have no problem creating your own professional excuse letter when you're absent.

Use a professional format

Do not send your employer a letter with fancy fonts or colorful graphics. Keep it simple, professional, and easy to read. Use a normal font like Arial, Calibri, or Times New Roman, set to 11- or 12-point size. That will ensure that the letter is clear and pleasing to the eye.

Date each letter that you send

Don't forget to date the letter so that everything is well documented when your employer files the document in your employee records.

Use the recipient's contact information

To properly address your letter, you should use the recipient's full contact information – including their full name and title, company address, department, city, state, and zip.

Use formal greetings

Always greet the recipient with a standard “Dear [Mr. / Ms.] [Contact name] format. Even if you're on a first-name basis with the contact, you should still stick to a more formal approach with this type of notification to ensure that you appear as professional and respectful as possible.

Compose the body

The body of the letter may be as simple as a single paragraph – for example, if you plan to miss only one day – or it may require several paragraphs. Begin by diving right into the most important detail: your absence. This should be a direct statement that notifies your employer you will be out of the office due to an illness or injury. It should also include some estimate of how long you expect to be gone while noting that your return is dependent on your recovery progress.

For any absence that lasts longer than a day or two, it can be helpful to provide pertinent information about your current workload, particularly if something needs to be completed before your return. Depending on how sick you are, you may also want to let your employer know that you will be available to provide information to assist your colleagues and team.

Thank them for their consideration

Once those primary concerns are addressed, you should include some acknowledgment of the impact your absence may have on the company. Apologize for the inconvenience and express gratitude for the company's consideration of the matter. This is also a good place to note the inclusion of any documentation that your doctor may have provided.

Simply close with the customary “Sincerely” or “Best regards” and sign the letter. This can be done by typing your name if you plan to send the message via email. If you're mailing it, though, you'll need to type your name below your handwritten signature. Given how slow postal mail can be, however, it's usually recommended that you just email your employer.

Examples of sick leave letters for work

To give you an idea of what this type of excuse letter for an absence due to illness might look like, we've included an example that you can review at your leisure. Either use it as inspiration or customize parts of it to help you create your own message.

October 12, 2023

Mr. Sam Smith, Marketing Head

5555 Any Street Drive

Anytown, Anystate, 00000

Dear Mr. Smith,

I hope this letter finds you well. I am writing to inform you that I have contracted bronchitis and will need to be away from work for the next five days while I completely recover. I know that it is short notice, and apologize for the disruption it may cause the team and company.

If my doctor's treatment plan works as he expects, I should return to work with plenty of time to complete the ABC project that we've been working on. However, if anyone there needs my input before my anticipated return, please have them contact me at 555-555-5555. While I will be resting to recover as quickly as possible, I don't want my illness to present an obstacle to our success.

Though I will be in bed throughout much of this recovery process, I will forward my work email to my phone so that I can be reached in emergency situations. If nothing changes, I expect to be back at work on the 17th.

I appreciate your concern and understanding and look forward to returning to my duties as quickly as I can. I have attached documentation from my physician, including office notes from my visit with him today.

Tom Thompson

Sick leave letter for work template

[Mr. / Ms.] [Contact last name], [Contact title]

[Company address]

[Company city], [Company state] [Company zip]

Dear [Mr. / Ms.] [Contact last name],

I hope this letter finds you well. I am writing to inform you that [briefly describe your illness or injury and your need for an absence]. I apologize for any inconvenience my absence may cause for the team.

According to my doctor, I should be able to return to work by [estimated date of return]. If that expectation changes for any reason, I will notify you as quickly as I can.

[If you may be able to help your team from home, say so. Alternatively, provide any necessary details the company may need to know about your current workload – especially any projects that may have looming deadlines.]

I appreciate your understanding and look forward to recovering quickly and returning to my job. I am including documentation from my doctor with this letter.

[Your name]

Sometimes, common courtesy makes all the difference

Everyone gets sick from time to time and sometimes that means missing work. As a professional, however, you should never miss work without notifying your employer. When you send an excuse letter when you're absent for illness, you're also sending your employer a message about the type of employee you are. You're telling them that you're a professional who takes their job and career seriously.

Is your resume conveying the right message to employers? Get a free resume review from our team of experts today to make sure that you're always making the best possible impression on employers.

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Home » Job Tips » Career Advice » Application For Sick Leave

Sick Leave Application For Office (with Format & Samples)

When sickness gets in the way, it is essential to take sick leave.  But to take a leave from work due to an illness, you must write an application to inform your employer about your absence. You should also be familiar with the company’s sick leave policy, such as how many days of sick leave you are entitled to, how much notice you need to give before taking sick leave, and what kind of proof of illness is required. 

To help ease the process of applying for sick leave, we have written this blog on the application for sick leave. We will explore sample applications for different scenarios and essential things to include in your letter for sick leave.

Table of Contents

Key Elements to Include in a Sick Leave Application

A sick leave application is a letter written to inform your employer that you will be unable to work for a day or a certain period due to an illness or injury. It demonstrates your professionalism and allows the employer to assign your work to other employees for the smooth functioning of operations.

• Reason for Your Absence- It is important to state the reason for taking sick leave. This gives your employer an idea of how long it will take you to recover and rejoin. 
• Duration of Absence- Let your employer know how many sick days you will take to recover. This allows them to reorganize the team’s workload. Further, if you are absent from work for more than a day, let your manager know who will be acting as your backup.
• Doctor’s Prescription – The HR department might need your medical records to approve your application for sick leave in case of a long period of absence. So, it’s a good practice to include important documents   
• Provide Your Availability- Mention in your sick leave letter if you are open to responding to calls or emails occasionally or in cases of urgency at work. If your health does not permit you to do so at all, mention that as well.

Writing an application is part of professionalism and effective communication. You can improve your communication skills by taking a business communication skills course .

How to Write a Sick Leave Letter?

Here is the basic sick leave application format from beginning to end:

1. Recipient’s Address

Start the application with the address of the recipient as follows-

[Recipient’s Name] [Company/College/University Name] [Company/College/University Address]

This will be followed by the subject line and then, a greeting .

2. Subject Line

The subject line of your leave application states what the letter is going to be about. If you send a sick application by email, then write the subject in the email’s subject line box. Here are two examples:

• Leave Application Because of Flu
• Sick Leave Letter For Taking 10 Days Off for Sudden Diagnosis of Illness

3. Greeting

Begin by addressing the concerned person with a greeting. The greeting format differs from a hard copy letter to a soft copy letter in an email.

If you are writing a letter on paper, use a standard letter format as follows –

Dear [recipient’s name] or Hello [recipient’s name].

This is the most important part of your application. The initial two sentences of the first paragraph of the body have to be clear. You should provide a specific reason for applying for sick leave and state the cause and expected days off.

Next, list the top priorities of work pending on your behalf and their current status. Also, name the person who will handle tasks when you are unavailable. If possible, mention your availability for urgent business calls. Provide a doctor’s note specifying missed work dates if necessary. Here’s how you can phrase the body of the letter:

This is to inform you that I have a migraine and I will not be able to come to work for the next three days.

I have informed Mr.X regarding the work that has to be done on an urgent basis, and i might be able to respond to calls or emails if my health permits or if my attention is needed on an urgent basis.

I request that you kindly accept my request for sick leave for the aforesaid period.

5. Express Gratitude

If you are informing your manager on short notice, thank your employer for their understanding and offer your apologies. For instance,

• I appreciate your support
• I thank you for understanding my situation
• I apologize for the inconvenience caused on such short notice and thank you for your understanding.

6. Closing with Signature or Name

End the application formally with-

Yours sincerely,

You can also use other complimentary notes such as “Best Wishes”, “With Regards”, or “Yours Truly.”

7. Attach a Supporting Medical Document

Whether or not a doctor’s note stating your illness’ cause is required will depend on your company’s leave policy. Include it if required.

To know how to write a general leave application, check out the leave application for office format and samples.

Sample Email to Apply for Sick Leaves

Sick leave emails are more commonly used than sick leave letters. In this section, you will learn how to write sick leave applications via email for various reasons and situations. These samples are references for you to use when writing an application.

Sick Leave Application for Office for One Day – Sample 1

In case a situation occurs when you get up in the morning and feel sick, here’s a sample application for a one-day sick leave.

Jaundice Leave Application for Office – Sample 2

You require a long period of recuperation when you are sick with a chronic problem. Learn how to write an application for the same with the help of the following illness leave application:

Sick Leave Application Due to Injury – Sample 3

In unfortunate circumstances, if you get an injury and want to take considerable rest, follow this sample for reference when drafting a leave application for medical reasons.

Sick Leave Letter for Fever – Sample 4

When you have a viral fever and cannot go to work, you will have to take time off to rest. Here is a sample application for a leave of absence due to fever. 

Sick Leave Application to Care for an Injured Family Member – Sample 5

Here is a sample sick leave letter to use when you have to take care of an injured family member and are unable to come to work.

Sick Leave Application for Anxiety and Stress – Sample 6

Here is a sample sick leave application for the office in case you take a day off when you are suffering from anxiety and stress.

Tips to Write a Sick Leave Application for the Office

It is important to provide honest information in the sick leave application while remaining professional. Here are some of the tips to follow to write an application for medical leave in the office: 

• Mention the Reason: State the reason for your leave, whether it is for personal illness or taking care of a sick family member.
• Specify the Leave Dates: Mention the specific dates you will be absent and the expected date of return.
• Provide the Doctor’s Prescription: If possible, provide a doctor’s note or any other supporting documents if you have to take sick leave for a long duration. 
• Share Necessary Work Details: Leave of absence for any reason may hamper the workflow. You should offer to complete any urgent tasks if you can manage them or delegate them to a colleague. You can also express your willingness to make up for any missed work or attend meetings remotely, if possible.
• Maintain a Professional Tone: Keep the tone of the application professional and polite. Remember to thank your employer for their understanding and support.

You may be required to take sick leave on an urgent basis or for a long period, so you must send a well-written and apt application for sick leave. Use a formal tone of writing, and mention the reason and period of leave clearly and concisely. Include any relevant information related to your work so that your supervisor can take care of it.

Also, learn how to write a half-day leave application , in case you only want half a day’s leave due to sickness.

A sick leave format includes the recipient’s address, subject line, duration of leave, the reason for leave, status of pending work, return date, signature, and your name.

Sick leave application allows you to take time off work and focus on recovery from your illness or injury. It showcases that you are responsible as an employee. The application is important for the employer because they can manage and reassign your work accordingly until your return to the office.

Here is how you can write sick leave for two days, “ Dear [Manager’s Name] , I am writing to request a two-day sick leave from [date] because I am not feeling well due to a high fever and am unable to work. I have requested [Colleague’s Name] to help with my pending work in my absence. I will return to work on [date] . Kindly, grant me the leave. Thank you for your understanding.”

Some common mistakes to avoid when writing a sick leave application for the office are not proofreading the application, using a casual tone, sending the application late, and not including the relevant documents.

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Sick leave is one of the leave benefits that are provided by the company to allow employees to take time off from work when he or she is unwell and not in a state to work from the office. Sick leave is a medical leave request made under the circumstances of a sudden illness or a pre-planned medical appointment.

Therefore in a situation like this, notifying your HR or your manager is recommended, as this allows them to make the necessary arrangements during your absence and ensure a smooth workflow in the office and within your team.

• How to Write a Sick Leave Application

When writing a sick leave letter, for office it is important to format the leave application that is concise, clear, professional, well structured, and uses formal language. Here are some quick tips to answer “How to write a sick leave letter”.

A sick leave application format should be very well structured. Use a professional format to draft it which means a structured subject line, and a letter body containing the reason, start and end dates of your sick leave. Additionally, it’s important to express gratitude in your letter, thanking the employer for their understanding and support. 

Leave policies might differ for each organization. Some companies might ask for documents. In such cases, make sure to provide a doctor’s recommendation letter or medical certificate if required.

Your medical leave request should have start and end dates mentioned for your absence because this helps the manager plan out a smooth workflow during the time of your leave.

Your sick leave application should convey appreciation by thanking your employer for understanding and supporting you during these unforeseen circumstances.

It’s important to remember that leave policies can vary between companies. Therefore, before requesting sick leave, it’s advisable to review your company’s specific leave policies. This ensures that your leave request aligns with the guidelines and procedures set by your organization.

• Sick Leave Application Samples

Here are a few sick leave mail samples to help you draft a professional sick leave request.

Subject: Application for Sick Leave

Dear [Manager’s Name],

I am writing to inform you that I will be unable to come to the office due to a cold, fever, and fatigue.

After consulting with my doctor, it has been advised that I take complete rest for [No. of Leave Days]. Therefore, I kindly request to take a sick leave from, [Start and End Dates], to focus on my recovery.

I assure you that I will keep you updated on my health status and will provide any necessary documentation, such as a medical certificate, upon my return to work. I have also informed my colleagues about my absence and have delegated urgent tasks to [Name of Colleague] to ensure the deadlines are met.

I apologize for any inconvenience caused by my sudden absence and appreciate your understanding and support during this time. 

Kindly provide your approval.

[Your Name]

Subject: Sick Leave Request for 2 days

Dear [Manager’s Name],

I hope this email finds you well. I am writing to inform you that I am feeling unwell due to a viral infection. I request a two-day leave of absence from work, starting from [Date1] to [Date2], to recover.

I’ve informed [Colleague’s Name] about my absence and will ensure to complete any pending tasks to establish a smooth workflow during my absence. I will also be available on calls for any urgent requirements.

Thank you for your consideration. Kindly provide your approval.

Quick Note: The above email can also be considered and drafted as a request for sick leave for one day.

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• Sick Leave Application For Office

In the professional world, circumstances such as illness or medical procedures may necessitate a temporary absence from work. Communicating this absence effectively and professionally is crucial to maintain transparency and ensure a smooth workflow. To assist you in this matter, we have crafted four templates for requesting sick leave in an office setting. These templates cover various scenarios, from common illnesses to medical procedures and extended recovery periods. Each template is designed to help you clearly convey the reason for your absence, the expected duration, and your commitment to ensuring minimal disruption during your time away. Remember to customize these templates with specific details such as your name, department, dates, and any other relevant information. By using these templates, you can confidently communicate your need for sick leave while maintaining a respectful and responsible approach, fostering understanding and cooperation from your supervisor and colleagues.

Template Sick Leave Application for Office - Common Illness

[Your Name] [Your Employee ID] [Your Department] [Date]

[Supervisor's Name] [Company Name] [Company Address]

Dear [Supervisor's Name],

I am writing to formally request sick leave due to illness. Unfortunately, I have fallen ill with [specific illness], and my doctor has advised that I take some time off work to recover.

I understand the importance of my responsibilities at the office and assure you that I will do my best to ensure a smooth transition during my absence. I have informed my colleagues about my situation, and they are prepared to cover for me in my absence.

I kindly request sick leave from [start date] to [end date], totaling [number] days. I will keep you updated on my progress and let you know if there are any changes to my expected return date.

Please find attached the medical certificate from my doctor. I hope to return to work as soon as I am fit and able. Thank you for your understanding and support during this time.

[Your Name] [Your Contact Information]

Template Sick Leave Application for Office - Medical Procedure

I am writing to formally request sick leave to undergo a medical procedure. I have consulted with my doctor, and it has been determined that this procedure is necessary for my health.

I understand the importance of maintaining my responsibilities at work and am committed to ensuring a smooth transition during my absence. I have already informed my team about my situation, and they are aware of the tasks that need attention in my absence.

I kindly request sick leave from [start date] to [end date], which will cover the days needed for the procedure and recovery. I will keep you updated on my progress and any changes to my anticipated return date.

Enclosed, please find the medical documents detailing the procedure. I intend to return to work as soon as I am able to do so effectively. I appreciate your understanding and consideration during this time.

Template Sick Leave Application for Office - Contagious Illness

I am writing to formally request sick leave due to a contagious illness. Unfortunately, I have been diagnosed with [specific contagious illness], and my doctor has advised me to remain isolated to prevent its spread.

Understanding the potential impact on the workplace, I have informed my colleagues about my situation, and they are prepared to manage my tasks during my absence.

I kindly request sick leave from [start date] to [end date], totaling [number] days. I will keep you updated on my condition and notify you immediately if I am able to return to work earlier than anticipated.

Please find attached the medical certificate as well as any additional documents required. I hope to return to work as soon as I am no longer contagious. I appreciate your understanding and support during this challenging time.

Template Sick Leave Application for Office - Extended Recovery

I am writing to formally request an extended sick leave for recovery. Unfortunately, I have been diagnosed with [specific illness], which requires a longer period of rest and treatment.

Recognizing the importance of my role in the team, I have informed my colleagues about my situation, and they have kindly agreed to manage my responsibilities in my absence.

I kindly request sick leave from [start date] to [end date], totaling [number] days. However, I understand that recovery might take longer than anticipated, and I will keep you updated on my progress and any changes to my expected return date.

Enclosed, please find the medical documents supporting the extended leave request. I am committed to returning to work as soon as I am medically cleared to do so. I deeply appreciate your understanding and assistance during this challenging period.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

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The Ultimate Guide to Writing a Sick Leave Application: Format, Tips and Samples

• Post author: Meet
• Post published: April 16, 2023
• Post category: Leave Request

As an employee, it’s important to take care of your health and well-being. However, there may be times when you need to take time off from work due to illness. In such cases, you need to write a sick leave application to your employer to inform them of your absence. Writing a sick leave application can be a challenging task for many employees, especially when they are experiencing illness or discomfort. However, it’s important to remember that taking care of your health is crucial to your overall well-being and productivity in the workplace. Therefore, it’s essential to understand the proper procedure for requesting time off due to illness.

Table of Contents

When to Apply:

You should apply for sick leave as soon as you become aware of your illness. If your illness is sudden and unexpected, notify your employer as soon as possible. Some companies require you to apply for sick leave on the same day or within a certain period of your absence. Therefore, it’s important to check your company’s sick leave policy to ensure you comply with their guidelines.

How to Apply:

To apply for sick leave, you need to write a sick leave application to your employer. The application should be written in a professional tone and contain essential information such as the reason for your absence, the duration of your leave, and any relevant medical information. You can either submit your sick leave application in person or via email, depending on your company’s policy.

Important Points to Remember:

When writing a sick leave application, keep in mind the following important points:

• Be honest and truthful about your condition
• Provide clear and concise information about the duration of your leave
• Include any relevant medical information or documentation
• Use a professional tone and format
• Follow your company’s sick leave policy

4 Different Types of Sick Leave Application Letter Formats:

• Formal Sick Leave Application Format: This format is used for formal applications, such as when applying for a long-term sick leave or applying for a leave of absence for a medical procedure.
• Short-Term Sick Leave Application Format: This format is used for short-term applications, such as when applying for a few days off due to a minor illness.
• Medical Leave Application Format: This format is used when applying for a leave of absence due to a medical condition.
• Emergency Sick Leave Application Format: This format is used when applying for an emergency sick leave, such as when you need to leave work immediately due to illness.

Sample Formats / Templates

Formal sick leave application format:.

[Your Name]

[Your Address]

[City, State ZIP Code]

[Your Phone Number]

[Your Email Address]

[Employer’s Name]

[Company Name]

Dear [Employer’s Name],

I am writing to request a formal sick leave due to my [medical condition]. I have been advised by my doctor to take a leave of absence for [number of weeks/months] to undergo treatment and recover from my illness.

I understand that my absence may cause inconvenience to the company, and I apologize for any inconvenience this may cause. I have made arrangements to ensure that my work is covered during my absence, and I will be available for any necessary communication during my leave.

I have attached a copy of my medical certificate and other relevant documentation to support my application. Please let me know if you need any further information or if there are any procedures I need to follow.

Thank you for your understanding and support.

Short-Term Sick Leave Application Format:

I am writing to request a short-term sick leave due to my [medical condition]. I have been advised by my doctor to take a few days off to recover from my illness.

Medical Leave Application Format:

I am writing to request a medical leave of absence due to my [medical condition]. I have been advised by my doctor to take a leave of absence for [number of weeks/months] to undergo treatment and recover from my illness.

Emergency Sick Leave Application Format:

I am writing to request an emergency sick leave due to my sudden illness. [Provide details about your illness and why it is necessary to take an emergency leave.]

It’s important to note that these are just sample formats, and you should always tailor your sick leave application letter to your specific situation and employer’s policies. Make sure to double-check any required forms or procedures and follow them accordingly.

Quick Tips:

Here are some quick tips to help you write a sick leave application:

• Be clear and concise in your writing
• Provide essential information, such as the reason for your absence and the duration of your leave

Conclusion:

Composing a sick leave application might seem intimidating, but with proper instructions, it can be a straightforward and hassle-free procedure. By adhering to the suggestions and directives presented in this blog post, you can produce a sick leave application that is concise and comprehensible, while also complying with your organization’s regulations. It’s important to remain honest, sincere, and polished in your writing, and ensure that you include any pertinent medical information or records.

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• Nov 29, 2023
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How to Write a Leave of Absence Letter: Tips & Samples

Everything you need to know.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you need to  take some time off work  for a period that’s longer than your usual holiday allowance?

Whether it’s for personal reasons,  illness  or to further your education, asking for extended leave can be a tricky and nerve-wracking situation. Whatever your reasons, it’s important to stop putting off the inevitable and put in your request as soon as possible.

To help you out, we’ve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want.

What is a leave of absence?

A leave of absence is when an employee temporarily steps away from work due to a significant life event or an unexpected circumstance. The duration of the leave of absence can vary, ranging from several days to a number of weeks or even months, depending on the circumstance of the employee. It's worth noting that a leave of absence is typically understood to be temporary, as the employee expected to return to their job at a later date.

Common reasons for taking a leave of absence include adopting a child, giving birth, caring for a family member, managing a serious health condition, mourning the loss of a close family member, military service, pursuing further education, or relocating to another state or country. Understanding the various reasons and policies related to a leave of absence can help both employees and employers navigate these challenging situations effectively.

What is a leave of absence letter?

A leave of absence letter can be a physical document or an email that an employee submits to their employer to request time away from work due to a big life event. As such, it is a formal letter that needs to be concise, free of errors and submitted well in advance (at least where possible) to the employee’s manager or boss.

Maintaining a professional tone is essential when writing a leave of absence letter, and so is sticking to a an easy-to-follow structure. In most cases, around three short paragraphs are sufficient to state the reason why you’re requesting time off, specifying the dates on which you’ll be away, and suggesting how the team might handle your responsibilities while you’re out of the office.

Reasons to request a leave of absence

Sometimes, life doesn’t go according to plan. Unexpected events, both good or challenging, can cause us to reconsider or shuffle around our needs and priorities so we can navigate big changes as best as possible. When that happens, a break from work can also be needed.

These are some of the most common circumstances that require employees to submit a leave of absence from work:

• Dealing with a serious medical condition
• Taking on the role of caretaker for someone in the family
• Adopting or giving birth to a child
• Continuing your education
• Relocating to a new state or country
• Going on military leave

Preparing to write your letter

Asking for leave can be a troublesome situation — after all, your employer won’t want a valued team member out for a long period of time. To make the situation a little easier for everyone involved, follow these tips:

1. Warn your employer early on

If a member of your family has a life-threatening illness, for example, let your employer know early on, as they will expect you to take time off to bereave if that relation sadly passes away. Likewise, if you know you’ll need to be scheduled in for some kind of operation, do let your manager know as soon as you do.

2. Don’t send the application without a word of warning

In order to get approval for that vacation of a lifetime or a medical leave that you badly need, you’ll have to  speak with your manager  before sending a formal application.

This is best done face-to-face and in private, away from your other colleagues. Send your boss an email or IM and ask for a quick chat when it’s convenient for them.

If you  work in a remote setting , however, you should ask your manager to have a call with you before you put anything in writing. It’s important to keep your communication levels high and maintain personal contact.

3. Be specific

Be as transparent as possible by being honest about your time off.

If it’s to further your education, for example, make sure you explain how it will benefit the company in the long run. However, if your leave of absence is for an illness or to look after a sick family member, you don’t have to go into much detail if you do not feel comfortable doing so.

4. Discuss how your work will be handled in your absence

Let your supervisor know how you plan to distribute your work while you’re away.

You can take a plan of action with you, where you have delegated tasks to other team members that can continue those duties while you’re away. This will show that you have been proactive and that you care about your responsibilities.

5. Consider any alternatives

If you’ll still be able to  work remotely  during this period of time, let your employers know. This will benefit both you and them, as you will earn an income and get the work done, meaning the company won’t have to hire a temporary replacement.

Understanding your rights

Under the  Family and Medical Leave Act (FMLA) , certain eligible employees in the US are entitled to up to 12 weeks of unpaid, job-protected leave per year. It also mandates that employees’ group health benefits are maintained during this time.

Reasons to take FMLA leave include:

• The birth and care of a newborn child of the employee
• The placement of a child for adoption or foster care
• To care for an immediate family member (spouse, child or parent) with a serious health condition
• To take medical leave when the employee is unable to work because of a serious health condition

Bear in mind that, according to the FMLA, you’re required by law to provide 30-day advance notice in writing if your leave of absence is predictable (such as the anticipated birth of a child). In an emergency situation, however, this 30-day requirement is waived.

Depending on your contract with your employer, after a few years of working there, you should be entitled to a  sabbatical  (unpaid leave) for up to three months. Your allowance may vary in accordance to your  company’s policies , so it’s important to check the fine print to see what your rights are before you place a formal request.

UK employees are entitled to the same benefits.

Structuring your letter

When writing a formal leave of absence letter, you must follow some formatting rules to make sure it’s presented in a clear and professional manner.

These useful points will help you create an appropriate structure:

• Sender’s address: Type in your address in the top left-hand corner of the page.
• Date: Include the date below the letterhead. If your request is  via email , you can skip this part.
• Subject: If you’re sending your request by email, you should have a suitable subject line — depending on the circumstance, you could alter it or simply include something like: “Requesting Leave of Absence”.
• On-arrival notices (optional ): You can also include a notation to indicate that the letter contains sensitive or confidential content. Type in your notation by using uppercase, eg: “PERSONAL” or “CONFIDENTIAL”.
• Inside address: Add in your company’s address just a few lines below the above — again, if it’s via email, skip this step.
• Salutation: Even if you’re pals with your boss, you need to address them properly in a formal letter. Open with something like “Dear Emma” or “Dear Ms Gray”.
• Opening paragraph: Start by stating the reason for your request, as well as the dates that you will be out of work.
• Body: It’s important to be as transparent as possible and explain why you need the specified days off work. This will minimize any potential conflict with your manager and it will help them understand why you have placed this request.
• Final paragraph: Here you should explain how your work will be covered in your absence, how you plan on making your departure as easy as possible (ie: with detailed notes on each project, etc) and how you can be reached in the event of an emergency.
• Closing: It’s important to close your letter with appreciation for your job and company, and to thank your boss for their consideration.
• Your name and signature: If you’re handing in a printed letter, add a handwritten signature. If you’re sending an email, simply type in your name.

Sample letters

We’ve put together a few different templates that you could follow when requesting a leave of absence.

For medical leave

To care for a sick family member

To further your education

Holiday request (email)

Leave for personal reasons

If you want to keep your reason private:

If you don’t mind sharing your reason for your absence request:

Leave for your wedding

Leave of absence letter template

If you need some help getting started with writing your leave of absence request, use our customizable template to simplify the process:

Get the template

Things to remember

When it’s time to write a leave request and hand it in to your employer, bear in mind the following four points to ensure that the process goes smoothly:

1. Copy in the HR department

Remember to give a copy of your request to the HR department — they’ll need this information for your personal records. They may also be able to assist with your application, as they’ll be involved in finding a temporary replacement depending on the specific circumstances.

2. Review before you send

Be sure to proofread your request before you send it to your employer, ensuring that you have the correct information and dates, and have made valid and clear points.

3. Wait an appropriate amount of time

If you haven’t heard back straight away, don’t panic, and don’t begin to hassle your manager for an answer. Give it some time for the decision makers to deliberate before they get back to you.

4. Prepare a handover

Before leaving your job, you’ll need to think about how your tasks will be handled until you’re able to return to work. Starting as early as you can, prepare a detailed, clearly written document a colleague can refer to when taking over your tasks and projects, outlining the tools and processes you use and your deliverables.

Free checklist

To ensure that you don't forget anything in the process, save this checklist to stay organised. 

Key takeaways

Asking for an extended period of time off can be stressful, but remember that you’re legally allowed to do so if you have a valid reason. By following this guide, you’ll ensure that you do it in the most professional and considerate manner.

To summarize:

• A leave of absence request is a formal letter, and must be well structured, free of errors, have a professional tone and be submitted as early as possible.
• Leave of absence requests are submitted when employees are met with a big life event, such as the birth or adoption of a child and the need to go on maternity leave.
• When writing your letter, you must outline your reason for stepping away from the office, how long you’ll be gone for, and how your team might handle your projects in your absence.
• Check your employee handbook (if you have one) for specific guidelines on what your employer expects from you at this time.

Have you recently requested a leave of absence? If so, let us know how you placed your application in the comments section below.

Originally published on February 13, 2020. Updated by Electra Michaelidou.

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Sample letter for leave of absence from work due to illness

Sample 2: (excuse letter), frequently asked questions (faqs), how do i write a letter of absence due to illness, how do i write a leave of absence letter for medical reasons, how do i request a medical leave of absence from work, how can i write leave application for mother illness, how do i write a personal leave of absence letter, references , was this helpful, related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

• Sample Letters

Sick Leave Letter Templates

Sick leave letter is essential for effectively communicating your health situation to your employer. This guide offers invaluable insights and examples to help you create a clear, respectful, and professionally structured letter. Discover how to articulate your need for rest and recovery, ensuring your message is received positively and understood fully. With keyword-rich content, this resource is designed to support employees in navigating their rights and responsibilities when illness strikes.

Formal Sick Leave Letter

Free 9+ sick leave plan samples in pdf ms word | apple pages ..., free 48+ leave letter templates in pdf ms word, free 57+ leave letter samples in pdf ms word | apple pages ..., what is a sick leave letter.

A sick leave letter is a formal communication sent by an employee or student to their employer or educational institution, respectively, to notify them of an absence due to illness. This letter typically includes details such as the nature of the illness, the expected duration of the absence, and any relevant documentation like a doctor’s note . It serves to formally request time off to recover, ensuring that the absence is documented properly and that arrangements for workload or assignments can be made in the sender’s absence.

Download Sick Leave Letter Bundle

Sick Leave Letter for Work

[Your Name] [Your Job Title] [Company Name] [Company Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Manager’s Name] [Manager’s Job Title] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Sick Leave Notification

Dear [Manager’s Name],

I hope this message finds you well. I am writing to inform you that I have fallen ill and, upon consultation with my healthcare provider, have been advised to take a period of rest and recovery away from work. Regrettably, this means I will need to take sick leave starting from [Start Date].

The nature of my illness is such that it requires me to [briefly describe the reason, e.g., “undergo a series of treatments” or “remain under medical supervision”], and it is anticipated that my recovery period will extend for approximately [number of days/weeks] until [End Date]. Please be assured that I will provide all necessary medical documentation to support my leave request, as per our company’s HR policies.

I understand the timing of my absence may not be ideal, and I sincerely apologize for any inconvenience this may cause to our team and ongoing projects. To mitigate the impact, I am prepared to [mention any arrangements you’ve considered, such as handing over your current tasks to a colleague, providing a detailed handover note, or being available for urgent queries remotely, if feasible].

I am committed to keeping in touch and providing updates on my recovery progress, should you require. Furthermore, I assure you of my intention to resume my responsibilities at [Company Name] as soon as I am medically cleared to do so, with the aim of contributing to our shared goals with renewed health and vigor.

Thank you for your understanding and support during this time. I am grateful for any accommodations that can be made regarding my sick leave and look forward to returning to work as soon as possible. Please let me know if there are any forms or further information you need from me at this stage.

Warm regards,

[Your Name] [Your Job Title] [Company Name] [Email Address] [Phone Number]

PDF Word Google Docs

Sick Leave Letter for School

[Your Name] [Grade/Class] [School Name] [School Address] [City, State, Zip Code] [Date]

[Teacher’s Name/Principal’s Name] [School Name] [School Address] [City, State, Zip Code]

Subject: Request for Sick Leave

Dear [Teacher’s Name/Principal’s Name],

I hope this letter finds you well. I am writing to inform you that I, [Your Name], a student of [Grade/Class] at [School Name], am unable to attend school due to illness. After visiting the doctor, I have been advised to rest and recover at home to prevent the spread of my condition and ensure a swift recovery. Consequently, I will be absent from school starting from [Start Date] until [End Date], totalling [number of days] days.

During my absence, I am committed to keeping up with my studies and assignments to the best of my ability. I kindly request any necessary homework, assignments, or notes that I may miss during this period to be provided, so I can complete them at home. If possible, I would appreciate it if these materials could be sent to my email at [Your Email Address] or arranged for pickup by a parent/guardian.

Please let me know if there are additional steps I need to take to facilitate this process or if there is further information required on my part. I apologize for any inconvenience my absence may cause and thank you for your understanding and support during this time.

I am looking forward to returning to school as soon as I am well and catching up on any missed work. Thank you for your consideration of my request.

[Your Name] [Grade/Class] [Email Address] [Phone Number (Optional)]

Sick Leave Letter To Boss

[Your Boss’s Name] [Their Job Title] [Company Name] [Company Address] [City, State, Zip Code]

Subject: Sick Leave Request

Dear [Your Boss’s Name],

I hope this message finds you well. I am writing to inform you that I have been experiencing [briefly describe your illness or symptoms, e.g., “severe flu symptoms” or “acute back pain”], and after consulting with a healthcare professional, it has been advised that I take a period of rest to recover fully and prevent the spread of illness within the workplace.

As such, I would like to request sick leave starting from [Start Date] and anticipate returning to work by [End Date]. This duration will provide me with the necessary time to recover and ensure I am able to perform at my best upon my return.

To ensure the continuity of work in my absence, I have taken the following steps:

• [Briefly outline any arrangements you have made for your workload, such as delegating tasks to a colleague or providing a detailed handover note.]
• [Mention any urgent projects or deadlines and how you propose they are managed during your absence.]

I will ensure that all relevant files and documents are accessible to [Name of the colleague or team] and will brief them on my current tasks to minimize disruption. Additionally, I am willing to be available for any critical issues that may arise and can be reached via [email or phone], should the need for my input or assistance arise during my absence.

Please find attached [any supporting documentation, such as a doctor’s note, if applicable and if you’re comfortable sharing].

I apologize for any inconvenience my absence may cause and appreciate your understanding and support during this time. I am committed to ensuring a smooth transition and minimizing the impact of my leave on our team’s productivity.

Thank you for considering my request for sick leave. I look forward to your approval and am available for any further information or discussion needed in this regard.

Sick Leave Letter To Class Teacher

[Your Name] [Grade/Year] [School Name] [Date]

[Teacher’s Name] [Subject Name] [School Name]

Dear [Teacher’s Name],

I hope this letter finds you well. I am writing to inform you that due to unforeseen circumstances, specifically a sudden illness, I am unable to attend [Subject Name] classes for the time being. After consulting with a medical professional, it has been advised that I take a period of rest and recovery to ensure a swift return to full health.

As such, I kindly request your approval for sick leave starting from [Start Date] until [End Date], totaling [number of days] days. I understand the importance of staying up-to-date with the coursework and am committed to making up for any missed assignments or lectures during my absence.

To mitigate the impact of my absence, I would greatly appreciate if you could provide guidance on the following:

• Any assignments or projects due in the upcoming days that I could work on from home.
• Notes or resources from the lectures I will be missing.
• A suitable method to submit any completed work during my absence.

I will ensure to stay in contact via email (or another preferred method of communication) to keep abreast of any new developments or assignments.

Please find attached [or “I have also provided”, if applicable] a medical note from my doctor, confirming my condition and recommending this period of rest.

I regret any inconvenience my absence may cause and thank you in advance for your understanding and support. I look forward to re-joining the class as soon as possible and continuing my learning journey.

Thank you for considering my request. Please let me know if you require any further information or documentation from my side.

Yours sincerely,

[Your Name] [Grade/Year] [School Name] [Contact Information, if applicable]

Sick Leave Letter for One-day

Subject: Request for One-Day Sick Leave

I hope this message finds you well. I am writing to formally request a one-day sick leave due to [briefly describe the reason, e.g., “a severe migraine attack” or “flu-like symptoms”]. Despite my best efforts to manage the situation, it has become apparent that rest and medical attention are necessary to ensure a swift recovery and to prevent the spread of illness within the workplace.

Therefore, I kindly request your approval for my absence on [specific date]. During this time, I will ensure that all urgent matters are addressed before my leave and will provide a brief handover to [Colleague’s Name] to cover any immediate tasks in my absence. I aim to minimize the impact of my absence on our team’s productivity and deliverables.

Should you need to reach me for any urgent matters or further clarification, I am available via email at [Your Email Address] or by phone at [Your Phone Number]. I will do my best to monitor my messages and provide assistance if necessary.

I apologize for any inconvenience this may cause and appreciate your understanding and support in this matter. I am committed to resuming my duties with full capacity upon my return.

Thank you for considering my request for a sick leave. Please let me know if there are any forms or additional documentation that I need to submit in line with our company’s leave policy.

Illness Letter

[Your Name] [Your Position/Student ID] (if applicable) [Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Their Position] [Company/School Name] [Address] [City, State, Zip Code]

Subject: Notification of Absence Due to Illness

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to inform you of my recent health situation that unfortunately necessitates a temporary absence from [work/school]. After consulting with my healthcare provider, I have been diagnosed with [briefly describe the illness or condition], which requires [a specific treatment/period of rest and recovery].

Based on my doctor’s advice and considering the nature of my illness, it is anticipated that I will be unable to attend [work/school] for approximately [duration of absence, e.g., “two weeks starting from [start date]”]. I understand the importance of maintaining responsibilities and obligations during my absence and wish to ensure a smooth transition and minimal disruption.

For [work/school], I propose the following arrangements to manage my responsibilities during this period:

• For Work : I have briefed [Colleague’s Name] on my current projects and they have kindly agreed to oversee my duties in my absence. I have also prepared detailed instructions and progress reports to assist them. Should any clarification be required, I am willing to provide guidance remotely, health permitting.
• For School : I request assistance in obtaining lecture notes and any assignments that may be due during my absence. I would appreciate if arrangements could be made for me to submit any pending assignments or to make up for any exams I might miss, upon my return or through an alternative means if possible.

Attached, you will find [any relevant documentation, such as a medical certificate or a doctor’s note], supporting my need for this leave. I am also willing to fulfill any formalities required by [company/school] policy to process this leave appropriately.

I regret any inconvenience my absence may cause and sincerely appreciate your understanding and support during this challenging time. I am committed to keeping in touch and updating you on my progress, hoping to return to my [work/school] responsibilities as soon as I am able.

Thank you for your attention to this matter and your understanding. Please let me know if there are any forms I should complete or additional information I can provide.

[Your Name] [Optional: Attachment Description, e.g., “Attachment: Medical Certificate”]

Browse More Templates on Sick Leave Letter

Sick leave letter.

• Apple Pages
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Size: US, A4

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Medical Leave Letter

Medical Leave Letter For Employee

Leave Letter Format

There are, however, unpredictable circumstances when an employee won’t be able to apply for a leave of absence beforehand. One of the most common reasons for such immediate and abrupt absence is when an employee gets sick or suffer from some grave medical condition that incapacitates him/her to fully perform his/her job duties efficiently.

It is in cases like these when an employee who is unable to apply for leave beforehand due to the suddenness of his/her misfortune could have the option of sending a sick leave letter to his/her manager or employer. You may also see  requisition letter samples

To help guide you in your letter-writing , feel free to refer from our collection of sick leave  sample letters  that are available for free download. Scroll down below and use these templates as your guide!

Student Sick Leave Letter

Formal Sick Leave Letter For Work

General Tips to Consider Before Sending the Sick Leave Request

• Review Company/School Policy : Familiarize yourself with your employer’s or educational institution’s sick leave policy to ensure your request adheres to the guidelines, such as notice periods, documentation requirements, and procedures for filing a leave request.
• Prepare Documentation : If required, obtain a doctor’s note or medical certificate that verifies your illness and the need for leave. Ensure the documentation clearly states the recommended duration of your absence.
• Communicate Early : Notify your employer or instructors as soon as possible. Early communication demonstrates responsibility and allows for smoother planning to cover your duties or assignments.
• Be Concise and Clear : Clearly state the reason for your absence, the expected duration of your leave, and any other pertinent details without divulging unnecessary personal medical information.
• Plan for Workload : Propose a plan for how your responsibilities can be managed during your absence, such as suggesting colleagues who can cover for you or deadlines that can be adjusted.
• Provide Contact Information : Include your contact information in case your employer or school needs to reach you during your leave for critical updates or clarifications.
• Request for Accommodations : If necessary, ask for any accommodations or adjustments upon your return, such as a gradual workload increase or flexibility in deadlines, to ease back into your routine.
• Follow Up : After sending your leave request, be prepared to provide additional information or documentation if requested. Also, check in periodically if your leave is extended to keep your employer or instructors informed of your status.

Sick Leave Application PDF

Employee Sick Leave Letter

An employee sick leave letter is a letter that an employee who is suffering from an illness or injury that incapacitates him/her from performing his/her tasks efficiently would send to his/her. You may also see  school leave application

1. manager,

2. human resource manager,

3. employer,

4. department head, or

5. team leader.

Speaking of leaves, if you are a human resource manager or employer, then you can benefit by using our  sample leave application  form in your employee leave-management procedures.

Sick Leave Letter Sample

Sick Leave Letter for School

Parts of an Employee Sick Leave Letter

1. the heading..

This consists of one block for the information of the letter-sender/employee and another block for the information of the recipient or the person whom the sick leave letter is addressed to. You may also see  vacation request letters

2. A Formal Greeting

This part subscribes to normal rules on addressing your recipient formally such as using “Sir” and “Ma’am.”

3. Leave of Absence Line.

This sentence states clearly that you intend to be absent or already are absent due to a sickness/illness or injury. You may also see  casual leave application

4. Further Explanation Line

This is not necessary, but it helps your case a lot if you narrate how you are sick and what are the symptoms of your sickness and how these symptoms have made it difficult for you to perform your daily tasks should you opt to go to work despite being sick. If you have a medical certificate from a doctor, you can also mention in this line that you are attaching a copy of such medical certificate .

5. End of Sick Leave Line.

In this line, give your manager/employer the exact date when you intend or expect to have fully recovered enough to go back to work. Take note that most companies would only allow you to go on sick leave for a maximum of 3 days and no more; otherwise, you might lose your job should you exceed 3 days of absence. You may also see  application letter

6. The Closing.

Now that you have an idea of how a sick leave letter looks like, go ahead and write one now! For future letter-writing needs, you may also check out our collection of  Invitation Letters for Visa . Simply click on the link provided.

How to write an application for sick leave?

When writing an application for sick leave, include your name, date, and reason for the leave. Mention the dates you’ll be absent and any pending work arrangements. Be concise, professional, and submit the request to your supervisor or HR department well in advance if possible.

How do I leave a sick message to my boss?

Dear [Boss’s Name], I’m unwell and unable to come to work today. Will update you on my recovery. Apologies for any inconvenience.

What is a sick leave notice letter?

A sick leave notice letter formally informs an employer of an employee’s absence due to illness, specifying duration and any relevant details.

How do I get sick leave?

To get sick leave, follow your organization’s policy. Typically, inform your supervisor as soon as possible, provide a written request with the reason and expected duration, and provide any required medical documentation.

How do you ask for a sick day?

To ask for a sick day, inform your supervisor promptly. Communicate your illness, expected duration, and offer to help with any necessary workload adjustments. Follow your company’s procedures.

What to do on day off sick?

On a sick day off, focus on rest and recovery. Stay hydrated, follow medical advice, and avoid strenuous activities. Inform your workplace about your absence and any updates if necessary.

How to say I am sick?

To inform someone that you are sick, simply say, “I’m feeling unwell” or “I’m not feeling good today due to illness.” Be clear and concise in your communication.

How do I write sick leave for 2 days?

When writing a sick leave request for two days, include your name, date, reason for leave, specific dates (start and end), and offer to provide any necessary medical documentation if required.

In conclusion, I appreciate your understanding and consideration during this period of illness. I am committed to a swift recovery and returning to work as soon as possible. Your support is invaluable, and I will ensure all necessary arrangements are made to manage my responsibilities in my absence. Thank you.

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• Career Planning
• Leaving a Job

Formal Leave of Absence Letter Example

• How to Request a Leave From Work
• Dos and Don’ts for Requesting a Leave

What to Include in Your Formal Letter

Leave of absence request template, leave of absence request email example, frequently asked questions (faqs).

Do you need to take a leave of absence from work? If so, it’s important to put your request in writing, both for documentation purposes and to make it easier for your manager to understand what you're requesting.

How to request a leave of absence depends on your position and company policy. Some companies have formal policies in place for employees to request a leave of absence from their jobs. Others accept informal requests. Your employer may have a form you need to complete to request a leave of absence, or you may be required to write a letter documenting your request.

Here's information on how to request a leave of absence, examples of written and email requests for a leave of absence, and tips on what to include when you ask for a leave from work.

Key Takeaways

• Employers are obligated to provide leave for family, medical, or religious reasons, as required by law.
• Other leave benefits are voluntary; they must be agreed upon by an employee and an employer.
• Before you apply for leave, check your employer's policies and procedures for requesting leave.
• It can be helpful to outline your request in writing for your manager to review, as well as to schedule a meeting to clarify policies regarding leave from work.

How to Request a Leave of Absence From Work

Many companies offer leave benefits to employees. However, not all leave benefits are mandated by law. Employers are required to provide some leave. Others are voluntary incentives provided by an employer. Voluntary leave benefits are typically an agreement between an employee and an employer or between an employer and an employee's representative, such as a labor union.

The typical process for requesting a formal  leave of absence  from work is to discuss your situation with your manager or human resources department and learn the process for requesting leave. Your employer will explain what leave is available, the eligibility requirements for leave, and the procedures for requesting leave. You may be required to meet with a manager to review your request and the information you'll need to provide.

It can be helpful to write a letter (or, more typically, an email) to your direct supervisor requesting a meeting to discuss whether, and how, you should apply for a leave of absence.

In this letter, you should include the following:

• Your  reason for needing a leave of absence  (such as the birth or adoption of a child, personal or family health issues, loss of a loved one, or relief from excessive job stress)
• The things you are willing to do to help prepare for your absence (examples: training your replacement, writing a detailed handbook of your daily work processes, or offering to remain available to answer any questions during your absence)
• The anticipated dates of departure and return to work
• A request for your supervisor’s assistance in helping you negotiate the leave of absence process with senior management or your human resources department

Once you have attended this meeting with your supervisor, follow up on the conversation with a written request for a leave of absence. This will be added to your personnel file to initiate the formal leave-of-absence process and provide documentation, if required, prior to the approval of your leave.

The Balance

Dos and Don’ts for Requesting a Leave of Absence

It’s important to ask for your leave in the best possible way. The following guidelines will help you write a request that’s effective, professional, and considerate.

Give as much notice as possible.  It takes time to arrange cover for your role. The more notice you can provide, the easier it will be for the company to accommodate your request.

Speak to your direct supervisor first. Outline your request in writing after the conversation, and make sure to complete the leave request paperwork. 

Know your rights. The Family and Medical Leave Act entitles many employees to unpaid leave to deal with medical conditions and family needs, such as the birth or adoption of a child or emergencies related to a family member’s active military service. Eligible employees who work for companies comprising 50 or more employees are entitled to 12 working weeks of unpaid leave during a 12-month period. Find out whether you’re covered before requesting leave.

Your state may also have family and medical leave laws that provide for employee absences from work. Check with your state labor department for information on programs in your location.

When requesting a formal leave of absence, your letter should include the following:

• Request for a leave of absence
• The dates you expect to be away from work
• The date you plan to return to work
• An offer to provide assistance, if feasible
• Thanks for considering your request

This leave of absence example template is for a formal request for a leave of absence from work, following a discussion with the employee’s supervisor.

Your Name Your Address Your City, State Zip Code Your Phone Number

Supervisor’s Name Title Organization Address City, State Zip Code

Dear Mr./Ms. [Last Name],

This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. As we discussed, I would like to request a leave of absence from [Date] through [Date].

I will return to work on [Date].

Please let me know whether you require any further information or have any questions.

Thank you very much for your consideration in affording me this opportunity for personal leave.

Your Signature (hard copy letter)

Your Typed Name

Here's an example of an email message requesting a leave of absence.

Subject: Leave of Absence - John Dooley

Dear Jennifer,

As we discussed yesterday, I would like to request a formal leave of absence from my job for family reasons. I plan to be away from November 2, 2024, to December 30, 2024, returning to work on January 3, 2025.

If approved, I would be glad to help with a plan to cover my workload in my absence. I would also be available to answer questions and provide assistance while I am on leave.

Please let me know whether you require any additional information. Thank you very much for your consideration of my request.

Are employers required to give employees paid leave from work?

Federal law does not require employers to pay employees for time not worked, such as personal leave, vacations, sick leave, or holidays. Some states mandate paid family, sick, parental, and school leave. Check with your state department of labor for details.

What is the best way to request a leave from work?

Your company may have a policy in place for requesting leave from work that specifies circumstances where leave may be granted and how much time employees are entitled to take as leave. Check your employee handbook or talk to your manager for details. If a policy is in place, be sure to adhere to those guidelines for requesting a leave of absence.

National Conference of State Legislatures. " State Family and Medical Leave Laws ."

U.S. Equal Employment Opportunity Commission. " Leave Policy Tips ."

Department of Labor. " Leave Benefits ."

Department of Labor. " Family and Medical Leave (FMLA) ."

National Conference of State Legislatures. " Paid Family Leave Resources ."

U.S. Department of Labor. " Personal Leave ."

Home » Application » Leave Application » Application for Sick Leave | Sick Leave Application

• Application for Sick Leave | Sick Leave Application

Table of Contents:

• Sample Letter

Live Editing Assistance

How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample sick leave application.

A sick leave application is generally written in case a person is not feeling well or has ill health. A sick leave application is most commonly used in schools , colleges , banks , universities, offices , and institutions. The sick leave application should be written in a formal way.

Usually, a medical certificate may also be required along with a sick leave application, so that there is no misuse of sick leave, However, It is important to know that, submission of a medical certificate becomes mandatory in some places if taking sick leave for a long duration.

One thing you should keep in mind while writing sick leave is that you must mention the number of days you are taking leave along with the days.

Sick Leave Application Sample Format:

From, __________ __________ __________ (Sender’s Details) Date: __/__/____ (Date) To, __________ __________ __________ (Recipient Details) Subject: Requesting sick leave Respected Sir/ Madam, My name is ______ (Name) and I am writing this letter in order to request you for sanctioning medical leave for ______ (Number of days) days from __/__/____ (Date) to __/__/____ (Date). The reason for requesting leave for the above-mentioned days is __________ (mention reason). I ensure that the requested leave will be used for medical purposes only and any pending work will be completed once I resume work. I look forward to your kind approval. Thanking you, __________ (Signature) __________ (Name) __________ (Contact Details)

10+ Free Sample Template for Sick Leave Application:

• Medical Leave Letter for Employee – Sample Letter Requesting Medical Leave at Office
• Letter Seeking Approval for Sick Leave – Sample Letter Requesting Approval for Sick Leave
• Leave Letter for Office Due to Fever and Cold – Sample Leave Application Due to Fever and Cold
• Application for Sick Leave for School – Sample Sick Leave Application for Class 4th Student
• Sick Leave for School – School Sick Leave Application Sample
• Write an Email for Sick Leave – Sample Mail to HR for Sick Leave
• Sick Leave Application Due To Accident – Sample Sick Leave Letter Due to Accident
• Sick Leave Application To The Principal For Not Attending Exam – Sample Sick Leave letter to School Principal
• Sick Leave Application for Bank Employee – Sample Sick Leave Letter to Bank Manager
• Sick Leave Application for Office – Sick Leave Application by Employee in Office
• Sick Leave Application to Class Teacher – Sample Sick Leave Letter to School Teacher
• Application for Leave of Absence in School Due to Illness – Sample Leave Application Due to Illness
• Application For Leave Of Absence From School – Sample Medical Leave Application for School Student
• Teacher Sick Leave Application To The Principal – Sample Sick Leave Application By School Teacher
• Application to the Principal for Sick Leave by College Student
• Letter to Principal for Extension of Sick Leave
• Sick Leave Application- Letter to the School Principal for Sick Leave

Live Preview

The Live Assistant feature is represented by a real-time preview functionality. Here’s how to use it:

• Start Typing: Enter your letter content in the "Letter Input" textarea.
• Live Preview: As you type, the content of your letter will be displayed in the "Live Preview" section below the textarea. This feature converts newline characters in the textarea into <br> tags in HTML for better readability.

The letter writing editor allows you to start with predefined templates for drafting your letters:

• Choose a Template: Click one of the template buttons ("Start with Sample Template 1", "Start with Sample Template 2", or "Start with Sample Template 3").
• Auto-Fill Textarea: The chosen template's content will automatically fill the textarea, which you can then modify or use as is.

Click the "Download Letter" button after composing your letter. This triggers a download of a file containing the content of your letter.

Click the "Share via Email" button after composing your letter. Your default email client will open a new message window with the subject "Sharing My Draft Letter" and the content of your letter in the body.

Click the "Share via WhatsApp" button after you've composed your letter. Your default browser will open a new tab prompting you to send the letter as a message to a contact on WhatsApp.

If you want to copy the text of your letter to the clipboard:

• Copy to Clipboard: Click the "Copy to Clipboard" button after composing your letter.
• Paste Anywhere: You can then paste the copied text anywhere you need, such as into another application or document.

For printing the letter directly from the browser:

• Print Letter: Click the "Print Letter" button after composing your letter.
• Print Preview: A new browser window will open showing your letter formatted for printing.
• Print: Use the print dialog in the browser to complete printing.
• Yes, it's essential to specify the duration of leave to provide clarity to the recipient.
• Yes, it's important to mention the reason for your absence to provide context and clarity to the recipient.
• Yes, if required, it's advisable to mention in the application whether you'll be providing a medical certificate to support your leave request.
• Yes, it's courteous to assure the recipient that you will attend to any pending tasks upon your return, demonstrating your commitment to your responsibilities.
• If your sick leave needs to be extended, it's important to inform the relevant authority as soon as possible and provide an update on your expected return date.

How To Write Sick Leave - Sick Leave Application

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Leave Application Letter Sample | How To Write A Leave Application Letter | Leave Application For Office | Sick Leave | Maternity Leave | casual Leave, Etc.

Looking for a sample leave application format? 

We got you. In this article, you’ll find some detailed instructions on writing a leave application letter, school leave application, sick leave application, and other leave application formats. 

A leave application letter is a formal way of asking for a leave of absence from work, school, or office for a specific period of time. 

You may be a student or a working professional, Taking a leave of absence without your supervisor’s permission is not allowed. 

There are several rules and regulations that we all need to follow. If you need a break for personal reasons or need to attend to important work, you may have to apply for a leave. 

Writing a leave letter is simple. By the end of this article, you’ll be able to write a professional leave application letter by yourself. 

You must submit a handwritten leave application or send an email to your supervisor if you need a leave of absence.

If you do not want to leave to be rejected, You must keep the following things in your mind before writing a leave application letter. 

• Your leave application letter should be precisely dated. 
• It should be brief and to the point
• The reason for the absence should be genuine and clearly explained.
• The duration of the leave must be justifiable

How to write a leave letter?

A leave letter should be properly formatted and addressed to the right person. 

Here is a list of essential parts of a leave letter. 

• Date: a leave application letter must be properly dated for the records
• Recipient details : your leave letter must be addressed to the right person and department. Do not forget to mention the correct details of your supervisor or HR manager. For example name, designation, department, etc.
• Subject: the subject line of your leave letter is an essential part. Write a brief one-liner in your subject line starting with “leave application…”
• Salutation: a letter or an email must start with a proper salutation. For example “Dear sir, Dear Madam, Dear Raman, Dear Mr. Sharma (First Name or Last Name, if you know the recipient) 
• Letter body: The body of your application letter must contain a maximum of three paragraphs. It should be concise, to the point and polite. 

The body of your leave letter should not be too lengthy.  

The body must contain your own details like name, employee ID, department, etc. 

It must contain the reason for your leave request, duration, and details of the person who would be taking care of your work in your absence. 

Also, you must express gratitude towards your supervisor for taking the time to read the application and granting you the leave.

Finally, the closing lines should inform the supervisor of your availability in case of urgency and your contact details. 

Types of leave application

• A nnual leave letter : Annual leave applications are written to request to utilize pending leaves by the employees. People use annual leave to plan a long vacation, tour, etc.
• Maternity leave letter : You might have to write a maternity leave application in case you are expecting a child. Speak to your HR manager before applying for maternity leave. Every company has a certain number of days reserved for a paid and unpaid maternity leave. 
• Paternity leaves letter : every father wants to spend a few days tendering his newborn. Speak to your HR manager to find out the number of days allowed for paternity leave. Plan your leaves accordingly. 
• Casual leave letter : At times, we have to take care of our personal things. In such situations, you have to write a casual leave application. Speak to your HR manager to find out the number of days allowed for casual leave. You can plan your leaves accordingly. 
• Sick leave letter : we write a sick leave in case we are not feeling well. These leaves are uncertain and mostly unapproved in advance. 
• Emergency leave letter : These certain times when things go south and we need emergency leave. These leaves are unapproved in advance and must be written accordingly. 
• Vacation leave letter: not every vacation is planned. But if there is one, we need to write a vacation leave application. We need to apply well in advance for such leaves. 
• Half-day leave letter: we write a half-day leave application when we have to take care of something personal that came up during the working hours. 

Annual Leave Letter Format – leave application to boss #1

Dear (Recipient’s Name)

Designation, Department

Sub: annual leave application letter

I’m writing this letter to request a 10-day annual leave starting from 10th Oct to 20th Oct 2020. I would like to utilize my annual leave quota of 21 days for these leaves. I am planning to go on a short vacation with my family. 

In my absence, my colleague, Mr. Gupta will be taking care of the operations. In case there is an urgent need, please feel free to reach me on XXXXXXXX or email me at [email protected]

Please consider my leave request. Thank you for your time. 

Yours sincerely

(Your Name)

Leave application sample #2

Date: 

Mr. Morningstar

HR Manager,

HCL, Mumbai

Mr. Peter Parker,

Assistant Manager,

Sub: Leave application for personal reason

I humbly request you to grant me a 5 day leave starting 15th oct to 20th oct. I have recently purchased a small piece of property and I need a few days to complete the legal work. 

Meanwhile, Mr. Superman will be sharing project information on my behalf.

Should you need any further information, please feel free to reach me on xxxxxxx or email me on [email protected]

I request you to consider this leave request and provide me a 5 day personal leave. 

Yours sincerely,

Maternity leave application letter format #3

Mr. Tony Stark,

HR Manager, Stark Corporation

Subject: Maternity leave application

I, Adriana working as a customer support executive in the customer service department, would like to apply for maternity leave starting from 10th sept 2020 till 1st march 2021. 

As I am entering the ninth month of my pregnancy, my doctor has advised  me to have a complete bed rest. My due date is XXX. and after that i’ll have to stay at home to take care of my baby for a few months. Kindly approve my maternity leave for the period of start date – end date. 

As I will be away for a period of 6 months, I request you to arrange a replacement for my position. In case of any urgency, please feel free to reach me on XXXXX or email me on [email protected]  

Also, I have enclosed my medical certificates and a letter of recommendation from our family doctor for your records. 

Thank you for your consideration and I request you to grant me a maternity leave for the period mentioned above. 

Yours Sincerely

Paternity leave application letter #4

Subject: Paternity leave application letter

Dear Mr. Rao,

I would like to apply for a paternity leave starting from Date to date. I wish to inform you that my wife, (Name) is nearing her due date i.e. 15th of march. Therefore, I wish to utilise my paternity leave as per the paternity leave policy. 

As I will be unavailable for the period of 30 days  starting from 10th march, I have assigned my duties to Mr. shah. I will be avilable on xxxxxxx and xxxxx for this period. 

Thank you for your kind consideration. 

Medical leave application letter for office employee #5

Martin Luther King,

HOD, Project Managment Team

Google Corporation

Sub: Medical leave application letter

Dear Mr. king,

This is to bring to your notice that, I have met with an accident on 10th or november. I have a small fracture on my left leg and I’m scheduled to undergo a minor leg surgery on 13th or november. The doctor has advised me a complete bed rest for a period of 1 month. I will be mostly available after my 15th of december to resume work. 

I have enclosed all the necessary documents including a letter of recommendation from my doctor. 

I regret the inconvenice and I’d like to request you to consider this medical leave application.  

Thanking you,

Yours faithfully.

Jack Harper

Casual leave application format # 6

Subject: Casual leave application 

Dear Ms. Adriana

I, Jack Harper would like to request a five day casual leave starting from 10th march to 15th march. I have to urgently visit my hometown to attend a marriage of a close relative on 12th of march.

I’ll be leaving tonight at 10.30 PM. I will be to resume my work from 16th march. If you need any assistance I shall be available on xxxxxxx and xxxxxxx.  Besides, my team member mr. gupta will be taking care of my responsibilites in my absence. 

Yours Sincerely,

Sick leave application for office #7

Sick Leave Application Letter

Bhaskar reddy,

General Manager,

Montreal energy Ltd. 

(date). 

Mr. tom Hank,

Director Sales,

Montreal Energy Ltd.

Sub: Sick leave application

Dear Mr. Hank,

I am writing this letter to apply for sick leave following my illness. I am experiencing extreme pain in my left shoulder and chest from last few days. My doctor had advised me take a few tests and based on the reports i’m supposed to be admitted to a hospital. 

I have enclosed a medical certificate and a letter of recomendation from the doctor for your reference. I’m sure post my recovery i’ll be back with a renewed energy. 

Please let me know if you need any other documents. I am available fulltime on xxxxxxx. Please feel free to contact me in case of any emergency. 

Kindly consider the leave request on urgent basis. Thank you for your time.

Yours 

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12 Leave Letters For Work (With Examples)

When you need time away from work for any reason, you will need to provide your employer with a formal leave letter. A leave letter informs your employer of your absence from work and provides details of your expected return. Depending on your particular situation, you may need to write an annual leave letter, a maternity leave letter, a paternity leave letter, a sick leave letter, or a study leave letter. Whatever your reasons for needing time away from work, it is important to know how to write a leave letter that is professional, clear, and concise. In this article, we will provide you with templates and examples of different kinds of leave letters to help you get started.

Leave letter for being unwell

Dear [Name of manager],

I am writing to inform you that I am unwell and will need to take a day off from work. I am feeling very weak and have been experiencing mild fever and body ache. I am not in a position to come to work today, and I apologize for the inconvenience this may cause.

I am taking the necessary precautions as suggested by my doctor and will be back to work in full health as soon as possible.

[Optional] I have also requested my doctor to provide a sick note for the same, which I will submit to you as soon as I receive it.

Thank you for your understanding.

Sincerely, [Your Name]

Leave letter for a family event

I am writing to request a day off from work on [date]. I am planning to use this day to attend a family event that has been planned for some time. It is very important to me to take part in this event and I am confident that I am able to make up the hours missed by working additional hours over the next week.

I am aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

[Optional] I am also aware that I must provide proof of the event, and so I am including a copy of the invitation.

Thank you for considering my request. I am looking forward to hearing from you.

Leave letter for a doctor’s appointment

I am writing to request a day off from work on [date]. I have scheduled a doctor’s appointment for a medical issue that I have been having for some time. It’s necessary that I now visit the doctor to have it looked at.

I am confident that I can make up the hours missed by working additional hours over the next week. I am also aware of the workload that needs to be completed and I am confident that my absence will not negatively affect the progress of our projects.

Letter Letter for attending a volunteer event

I am writing to request a day off from work on [date]. I am planning to use this day to take part in a [volunteer event]. I feel it is important to give back to the community and I believe that this event will be a great opportunity to do so.

Leave letter for a surgery

Dear [Name of Manager],

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am having surgery for a medical condition and need to take the necessary time to recover.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for a family trip

Dear [Name of Manager], I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am going on a family trip to [location] and need to attend. I will to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter to complete a professional course

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a course to further my professional development and need to attend the classes. I am hoping to return to work by [date].

Thank you for your understanding, and I apologize for any inconvenience this may cause. I am confident that the course will help me do better at my role once I’m back.

Leave letter for a vacation

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am taking a much needed vacation and need to take the time to relax and rejuvenate.

I will return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause. Sincerely, [Your Name]

Leave letter for the death of a relative

I am writing to inform you that I am requesting a leave of absence from work for the next two weeks. I am attending a funeral for a relative and need to travel out of town to attend.

I am hoping to return to work by [date]. Thank you for your understanding, and I apologize for any inconvenience this may cause.

Leave letter for visiting a government office

I am writing to inform you that I will need to take a day off from work on [date] in order to visit a government office. The purpose of my visit is to [explain details of why you need to visit the government office]. I understand that this leave is short notice and apologize for any inconvenience.

I will try to be available on phone while I’m away.

Thank you for your understanding and support.

Leave letter for maternity leave

I am writing to inform you that I will be taking maternity leave from [start date] to [end date].

I have been with the company for [length of time] and I am excited to start this new chapter of my life as a mother. I am grateful to be able to take this time off to spend with my new baby and family. I am confident that I will be able to return to work on [end date] and I am committed to providing the same high quality of work that I always have.

My team will be in good hands while I am away and I will be available to answer any questions via email or telephone. I am looking forward to coming back to work and continuing to contribute to the success of the company.

Sincerely, [Your name]

Leave letter for paternity leave

I am writing to inform you of my intention to take paternity leave from [start date] to [end date].

I am expecting a child and am looking forward to welcoming my new addition to the family. I am grateful for the paternity leave policy that the company offers, and I am taking advantage of it to spend time with my family.

I am confident that all of my work will be completed before I leave, and I will remain available to answer any questions that may arise. I am happy to provide more information or provide assistance with any tasks that may be needed while I’m away.

Leave letter for the death of a pet

I am writing to inform you that I will be taking a few days of leave from work to grieve the death of my pet, [name of pet]. I was very attached to [name of pet], and I need some time to process and come to terms with her passing.

I hope you can understand the importance of this time for me and that you can grant me this leave.

Leave letter to take care of a sick family member

Dear [name of manager],

I am writing to inform you that I need to take a leave of absence from work in order to take care of my [relation]. My [relation] has recently been diagnosed with [illness], and I need to take some time away from work to provide them with care and support.

I understand that this may cause some disruption for the team, and I apologize for any inconvenience this may cause. I am hoping to return to work by [date].

However, this may be subject to change depending on the situation. I will keep you updated on any changes and provide any information that you may need. Thank you for your understanding.

Written by admin • August 20, 2024 • 12:17 pm • Employee Support • One Comment

How to write a Leave Application for Office, School and College

Table of Contents

A leave application is a formal request for temporary absence from duties due to specific reasons. They can range from personal matters, health issues or family events. Knowing how to craft a leave request is crucial whether you’re a working professional or a student.

This article shall look into the nuances of constructing a leave application, focusing on the format, vital components, and other narrative elements. We have covered multiple templates that will help you understand the tone required for different situations.

Different Types Of Leave Application

Leave applications come in different forms, catering to diverse needs and situations. Here’s a breakdown of some common types:

• Sick Leave: The duration of sick leave varies based on the severity of the employee’s condition, ranging from a few days to several months, ensuring employees can focus on their recovery without work-related stress.
• Casual Leave: Employees typically receive 1 to 3 casual leaves per month, offering short breaks for personal or unexpected needs, and promoting work-life balance.
• Maternity Leave : As per the Maternity Benefit Act, female employees are entitled to 26 weeks of maternity leave, allowing new mothers ample time to care for their newborns and recover after childbirth.
• Paternity Leave: Some companies grant male employees 15 days of paternity leave, fostering a supportive environment for new fathers during crucial family moments.
• Annual Leave: Indian employees enjoy 15-20 days of annual leave per year, offering the chance to relax, recharge, and spend quality time with family and friends.
• Bereavement Leave: In India, bereavement leave spans up to 7 days, allowing employees to mourn the loss of a loved one without the worry of work responsibilities. The exact duration may vary based on company policies.
• Vacation: Employees can utilise their accumulated annual and earned leaves for extended vacations. The number of paid vacation days depends on the remaining leave balance, enabling employees to plan longer breaks.
• Half-Day Leave: Half-day leave allows employees to manage personal tasks or appointments while ensuring minimal disruption to work commitments.
• One-Day Leave: This short leave option is ideal for addressing immediate personal matters without impacting work schedules significantly.

Major Elements of a Leave Application

A well-structured leave application comprises essential elements to ensure clarity and professionalism. These elements include:

• Salutation: Address the recipient respectfully using appropriate titles such as “Dear Sir/Madam” or the individual’s name and designation if known.
• Subject: Provide a concise subject line outlining the purpose of your application. Be clear and specific to help the recipient understand the context at a glance.
• Main Body: The main body of the application should contain detailed information, including the reasons for your leave and the specific dates you intend to be absent. Clearly articulate your situation or requirement.
• Contact Information: Include your contact details, such as phone number and email address, enabling swift communication if required during your absence.
• Name and Signature: Sign the application with your full name, indicating your acceptance of the request. A signature adds a personal touch and authenticity to the document.
• Reasons for Leave: The reasons cited in a leave application should be valid and genuine.

Leave Application Format

Knowing the format and the primary components that you need to cover whilst writing a leave application is a must. Here’s a basic format that you can use, whether you are writing as a student or an employee.

Download Application for Leave in Different Formats

Leave Application For Office

In drafting a leave application for the office, maintain a formal tone and structure. Here is a leave application for office:

Application for Sick Leave

Application for Annual Leave

Application for Half-Day Leave

Casual Leave Application Sample

Application for Bereavement Leave

One-Day Leave Application Sample

Application for Paternity Leave

Leave Application Sample for Vacation

Leave application sample for emergency, leave application for marriage.

Leave Application Format for School

Every leave application needs to have a few components to it that cannot be skipped or ignored. We have put that checklist for you below along with an example.

Reason for Leave I require leave due to [explain briefly why you need leave – family emergency, medical treatment, personal reasons, etc.].

Duration I am requesting leave for a period of [number of days/weeks] starting from [start date] to [end date]. I believe this duration will provide adequate time for my situation to stabilise.

These elements should be included in your leave application to make it complete and avoid any further confusion.

Leave Application Letter For School (From Student)

Leave application letter for school (from a parent), leave application letter for college, leave application email.

The world has gone digital, minimising the need for physical effort and work. This has obviously impacted the frequency of writing letters and applications. The professional world has almost entirely shifted to a much safer and quicker method of communication: e-mail. E-mail is the norm. So, here are a few samples along with a template to help you write the perfect leave application email.

Leave Application Email Format

Leave Application Email For Office

Leave application email for college, bonus tips to write a perfect leave application.

• Maintain a formal and respectful tone throughout the application.
• Include your full name, ID, department/class, and contact details for easy identification.
• Briefly state the reason for your leave. Be honest and straightforward.
• Specify the precise start and end dates of your leave period.
• If applicable, mention how you plan to delegate or handle your tasks during your absence.
• Provide details of a trustworthy colleague or family member who can be contacted in case of emergencies.
• Express thanks for considering your request and understanding your situation.
• Review the application for errors in grammar, spelling, and clarity before submission.
• If needed, attach relevant documents such as medical certificates to support your leave application.

FAQs About Leave Application

What is a leave application letter.

A leave application letter is a formal document where an individual, either an employee or a student, states their intention and reasons for taking a temporary absence from work or school.

How to write a leave application?

Outside of the basic details like address, subject and other technical details, her4e is what you should include in the body of the leave application:

• Reason for Leave: Clearly state the reason for your leave (e.g., illness, personal reasons, family emergency).
• Duration: Specify the start and end dates of your leave period.
• Arrangements: If applicable, mention any arrangements you've made for your work/tasks during your absence.
• Contact Information: Provide your contact details in case of any urgent matters.
• Closing: Express gratitude and professionalism (e.g., Thank you for your understanding and support. Sincerely, [Your Name]).

How to write an application to the principal for leave?

Here is what goes in the content of an application to the principal for leave:

• Reason for Leave: Briefly state the reason for your leave (e.g., illness, family emergency). Specify the start and end dates of your absence.
• Academic Responsibilities: Confirm completion of pending assignments. Assure catching up on missed lessons promptly upon return.
• Supporting Information: Mention attached notes from parents/guardians if applicable. Offer additional documents if necessary.
• Contact Information: Provide your contact number for school communication. Include parent's/guardian's contact if required.
• Appreciation and Closing: Express gratitude for understanding. Close with a polite sign-off.

How to write a leave application for the office?

Here is everything you need to add to the content:

• Reason for Leave: Clearly state the reason for your leave (e.g., personal, medical, family-related). Specify the dates you intend to be on leave.
• Work Responsibilities: Mention your plan for pending tasks and deadlines. Offer to delegate or complete urgent work before your departure.
• Colleague Notification: Inform colleagues about your absence and provide necessary instructions to ensure a smooth workflow in your absence. Mention a point of contact for work-related queries in your absence.
• Availability During Leave: Specify your availability (or unavailability) for emergencies. Provide your contact information in case of urgent work matters.
• Appreciation and Closing: Express gratitude for understanding and support. Close with a polite closing statement.

How to write a medical leave application?

Here is what you need in a medical leave application:

• Doctor's Note: If applicable, attach a medical certificate or note from your healthcare provider indicating your condition and recommended leave period.
• Details: Mention the specific illness or medical condition you are suffering from.
• Joining: Discuss the course of treatment and brief about the number of days you would require to recover. Be clear about when you can join back.

How to write an application for a leave of absence?

These pointers should be included in the body of your letter for a leave of absence:

• Reason for Leave: Clearly explain the reason for needing a leave of absence (e.g., personal reasons, family commitments, educational purposes).
• Duration: Specify the start and end dates of your intended leave period.
• Planning: Assure that you have made necessary arrangements for your responsibilities during your absence.
• Availability: Provide information on how you can be reached during your absence if required.

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One Reply to “How to write a Leave Application for Office, School and College”

This sounds really useful! I’m looking forward to learning more about the different formats and components for writing leave applications. The templates will definitely be a great help. Thanks for providing such detailed guidance!

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Sick Leave Application for School, Format and Examples

• Sick leave Application

Sick Leave Application

Sick leave application format, tips to write an application for sick leave in english, sick leave application for school, sick leave application for office.

Table of Contents

In this article, you will get to know how to write a sick leave application for leave in school and the office. Students at the school and professionals in the office write sick leave applications to their principal and Manager, requesting leave if they are sick or unwell and unable to attend class. A sick leave application is usually addressed to the Principal or Manager of the company to take permission to stay at home for the sake of a major or minor health issue. It is a type of formal letter that provides the reason for lack of attendance and a request for leave for a short period, for the purpose of rest and recovery of any kind of health issue.

As a result, we have compiled a list of applications for Students and Professionals for sick leave applications in Schools and Offices. The application for sick leave can be for various reasons such as it can be for viral fever, it can be for cold and cough, it can be for typhoid, it can be for headache, chicken pox, food poisoning, etc.

• Introductory paragraph- It is required to introduce yourself and you will have to introduce yourself in a polite way you should get to your point. Your introductory paragraph should be written such that it gives a basic idea to a reader about your Sick Leave application.
• The body- This is the part of an application in which you can include the reason for Sick Leave and other facts related to dates. The body of a letter should include all the essential details.
• The concluding paragraph- In this part, you should successfully sign off in a respectful and polite way.

Keep the following tips in your mind while writing a sick leave application to your Headmaster/Principal or Manager:

• The address of the recipient must be mentioned.
• Mention the subject of your sick leave application.
• Start your application letter with a polite tone.
• Mention the disease name which you are suffering from.
• Mention the remark of the physician about your sickness.
• Mention the number of days required to leave.
• Appreciate the action of the recipient.
• The name and your standard should be mentioned.

Some examples and sample formats of sick leave applications to the school principal are given below.

Sample 1: Sick Leave Application due to Viral fever to Principal  

Sample 2: Sick Leave Application Due To Typhoid to Principal

Sample 3: Format for Sick Leave Application In School due to Headache

Some examples and sample formats of sick leave applications to the office are given below.

Sample 1: Sick Leave Application in case of Chicken Pox

Sample 2: Sick Leave Application in case of Food Poisoning  

Sample 3: Sick Leave Application in case of Back Pain

Q1. What is a Sick Leave Application?

Q2. How do I write sick leave for 2 days?

Q3. What is the importance of a sick leave application?

Important Links

Sick Leave Application for 3 Days (with Samples & PDFs)

I have listed sample templates to help you craft an effective and professional sick leave application for 3 days.

Also, I would like to point out that you can also download a PDF containing all the samples at the end of this post.

Request for Three-Day Sick Leave – Application

First, find the sample template for sick leave application for 3 days below.

Subject: Application for Sick Leave

Respected Sir/Madam,

Due to this sudden illness, I am unable to attend school from [Start Date] to [End Date]. I kindly request you to grant me leave for these three days. I assure you that I will cover up the missed lessons once I am back to school, and I will also ensure that my absence during this period does not affect my studies adversely.

I am attaching the medical certificate with this application for your reference. Please consider my situation and grant me leave for the aforementioned period.

Thank you for your understanding in this matter.

Yours sincerely, [Your Name] Roll No: [Your Roll Number] Class: [Your Class] Date: [Current Date]

Below I have listed 5 different sample applications for “sick leave application for 3 days” that you will certainly find useful for specific scenarios:

Application for Sick Leave Due to Serious Flu

To, The Principal, [Your School’s Name], [Your School’s Address], [City, State, PIN Code]

Subject: Application for Sick Leave Due to Serious Flu

I am [Your Name], studying in class [Your Class] of your esteemed institution. I am writing this letter to inform you that I have been diagnosed with a severe flu and the doctor has advised me to take complete rest for [Number of days] days starting from [Start Date] to [End Date].

During this period, I will not be able to attend school and participate in any of the academic activities. This unexpected illness has left me with no other option but to take leave from school.

I hope for your understanding and thank you for your consideration in this matter.

Yours obediently, [Your Name], [Your Roll Number], Class – [Your Class], [Date]

Attachments: Medical Certificate

Application for Leave on Account of Recovery from Chickenpox

To, The Principal, [School Name], [City Name], [State Name],

Subject: Application for Leave on Account of Recovery from Chickenpox

I, [Your Name], a student of class [Your Class] in your esteemed school, am writing this application to kindly request you to grant me leave for [Number of Days] days starting from [Start Date] to [End Date].

I have been diagnosed with Chickenpox, a contagious disease, by our family doctor. It requires a resting period for full recovery and to ensure that I do not spread the disease to my classmates. I have been advised by the doctor to stay at home, take prescribed medicines, and get sufficient rest for a complete recovery.

I am attaching the medical certificate with this application for your reference. I request your understanding and support in this matter.

Yours sincerely,

[Your Name] [Your Roll Number] [Date] [Your Signature]

Application for Unwell Leave Due to Stomach Ailment

To, The Principal, [Your School Name], [Your School Address], [City, State, ZIP]

Subject: Application for Sick Leave Due to Stomach Ailment

The doctor has advised me to take complete rest for [Number of Days] days starting from [Start Date] to [End Date] in order to recover fully. During this period, I will miss my classes and any other school-related activities.

I request you to kindly grant me leave for the aforementioned duration and also permit me to get the missed assignments and classwork once I am back in school. I assure you that I will make up for the loss incurred during my absence.

I am attaching the medical certificate for your reference.

Thank you for your understanding and support in this matter. I apologize for any inconvenience caused due to my absence.

Application for Sick Leave for Dental Surgery Recovery

Subject: Application for Sick Leave for Dental Surgery Recovery

Respected Madam/Sir,

I hope this letter finds you in good health and high spirits. I am writing this letter to bring to your kind attention that I, [Your Name], am a student of Class [Your Class], Section [Your Section] in your esteemed school.

I regret to inform you that I will not be able to attend school for the next [number of days] days, starting from [starting date of leave]. I have been diagnosed with a dental condition that requires immediate surgery. Post the surgery, I will need a few days to recuperate and fully recover before I am fit enough to resume my school duties.

I understand the importance of regular attendance and participating in class activities. I assure you that I will take extra efforts to cover up the syllabus missed during my absence. I kindly request you to grant me leave for the said period and to notify my class teacher so that I can arrange for the missed assignments and classwork.

I have attached the medical certificate issued by the dentist for your reference. I hope to receive your understanding and support in this matter.

Yours Sincerely,

[Your Name] [Your Roll Number] [Your Class] [Date]

Application for Absence Due to Unexpected Allergic Reaction

To, The Principal, [School Name], [School Address], [City, State, Pin Code]

I, [Student’s Full Name], am a student of class [Class Name/Number] in your esteemed institution. I am writing this application to inform you about an unexpected incident that took place recently.

On [Date], I developed an abrupt allergic reaction. This sudden occurrence left me in a state of discomfort and unease, and I was not able to attend school due to this unforeseen circumstance. The doctor has advised me to take rest and avoid exposure to common allergens for a few days, for a speedy recovery.

I assure you that I will make up for the lost time and lessons once I am back in good health. I apologize for the inconvenience caused due to my absence and hope for your understanding in this matter.

Thank you for your kind attention. I look forward to your favourable consideration of my application.

How to Write Sick Leave Application for 3 Days

Some writing tips to help you craft a better application:

And if you have any related queries, kindly feel free to let me know in the comments below.

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