display presentation in slide sorter view

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Slide sorter view in powerpoint- instructions, how to use slide sorter view in powerpoint: video.

            This video lesson, titled “ Slide Sorter View ,” shows you how to use Slide Sorter view in PowerPoint. This video lesson is from our complete PowerPoint tutorial , titled “ Mastering PowerPoint Made Easy v.2019 and 365 .”

Overview of Slide Sorter View in PowerPoint:

            Slide Sorter view in PowerPoint lets you view and sort the presentation slides. To switch to Slide Sorter view, click the “Slide Sorter” button in the presentation view buttons in the Status Bar. Alternatively, click the “Slide Sorter” button in the “Presentation Views” button group on the “View” tab of the Ribbon.

            You use Slide Sorter view to reorganize, insert, delete and copy the presentation slides. Slide Sorter view in PowerPoint also shows the presentation’s visual flow. You can also add and preview slide transition animation here, as well.

            In Slide Sorter view in PowerPoint, all the presentation slides appear as thumbnails. You cannot modify the slide content in this view. However, many of the features you can do in Slide Sorter view in PowerPoint you can also do within the slide thumbnails pane in Normal view. To select a slide in Slide Sorter view, click a slide thumbnail. To reorganize the sequence of slides in your presentation, click and drag the slide thumbnails in this view and then release them in the desired position.

            If you double-click a slide thumbnail in Slide Sorter view in PowerPoint or select a slide thumbnail and then press the “Enter” key on your keyboard, you open the selected slide in Normal View, where you can modify its content. To delete a slide in Slide Sorter view, click to select the desired slide thumbnail. Then press the “Delete” key on your keyboard. Alternatively, right-click the slide thumbnail to delete. Then select the “Delete Slide” command in the pop-up menu that appears.

A picture of a presentation shown in Slide Sorter view in PowerPoint for Microsoft 365.

Instructions on using slide sorter view in powerpoint:.

• To switch to Slide Sorter view , click the “Slide Sorter” button in the presentation view buttons on the Status Bar.
• Alternatively , click the “Slide Sorter” button in the “Presentation Views” button group on the “View” tab of the Ribbon.
• In Slide Sorter view, all the presentation slides appear as thumbnails. You cannot modify the slide content in this view. However, many of the features you can do in Slide Sorter view in PowerPoint you can also do within the slide thumbnails pane in Normal view.
• If you want to select a slide in Slide Sorter view , click a slide thumbnail.
• To reorganize the sequence of slides in your presentation , click and drag the slide thumbnails in this view and then release them in the desired position.
• To open a selected slide in Normal View to edit its content , double-click a slide thumbnail in Slide Sorter view in PowerPoint.
• Alternatively , select a slide thumbnail and then press the “Enter” key on your keyboard.
• To delete a slide in Slide Sorter view , click to select the desired slide thumbnail.
• Then press the “Delete” key on your keyboard.
• Alternatively , right-click the slide thumbnail to delete.
• Then select the “Delete Slide” command in the pop-up menu that appears.

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Home Blog PowerPoint Tutorials How to Switch to Slide Sorter View in PowerPoint

How to Switch to Slide Sorter View in PowerPoint

The Normal view in PowerPoint is commonly used for editing slides. However, it isn’t always the best option for sorting and viewing a presentation or PowerPoint template with dozens of slides. The Slide Sorter View in PowerPoint helps easily view and sort PowerPoint slides as thumbnails. 

How to Switch to Slide Sorter View

There are multiple ways to switch to Slide Sorter view, including via the taskbar icon at the bottom and View -> Slide Sorter .

Once in the Slide Sorter view, you can easily view and sort slides in a convenient view where all slides are displayed horizontally in the form of thumbnails. The right-click context menu provides various options for other views like the Normal view in PowerPoint. These include options to cut, copy, paste, duplicate, hide, and delete slides, as well as options to add sections to your presentation, format background, and link to slides. 

Drag and Drop to Sort Slides

One of the biggest advantages of using Slide Sorter view is to drag and drop to rearrange slides using an easy-to-view horizontal layout instead of the vertical thumbnails in the Normal view.

Adjust Slides for Better Viewing and Sorting

By zooming slides, you can further enhance the size of the thumbnails by moving the taskbar zoom slider or via View -> Zoom .

To adjust slides neatly on your screen, go to View -> Fit to Window to organize all slide thumbnails according to your screen.

How to Switch Back to Normal View

You can exit the Slide Sorter view by selecting a different view (such as the Normal view) via the taskbar or from the View tab.

The Slide Sorter view in PowerPoint displays all slides as thumbnails in a horizontal layout, allowing for easy viewing and sorting of slides.

To switch to Slide Sorter view: – Click the Slide Sorter icon in the taskbar at the bottom of the PowerPoint window. – Alternatively, go to View > Slide Sorter in the Ribbon.

Benefits of using Slide Sorter view include: – Easily viewing all slides at once. – Dragging and dropping slides to rearrange them. – Managing slide sequences more effectively. – Adding and organizing sections.

To rearrange slides: – Click and hold the slide you want to move. – Drag the slide to the desired position. – Release the mouse button to place the slide in the new position.

Yes, you can use the right-click context menu in Slide Sorter view to: – Cut, copy, paste, duplicate, hide, and delete slides. – Add sections. – Format the background. – Add links to slides.

To adjust the size of slide thumbnails: – Use the zoom slider in the taskbar at the bottom right of the PowerPoint window. – Alternatively, go to View > Zoom and select the desired zoom level.

To switch back to the Normal view: – Click the Normal icon in the taskbar at the bottom of the PowerPoint window. – Alternatively, go to View > Normal in the Ribbon.

No, the Slide Sorter view is primarily for organizing and viewing slides. To edit slide content, switch back to the Normal view or another appropriate editing view.

To add sections: – Right-click in the Slide Sorter view. – Select Add Section from the context menu. – Name the section and click Rename.

Yes, to hide slides: – Right-click the slide you want to hide. – Select Hide Slide from the context menu.

There is no direct keyboard shortcut for Slide Sorter view, but you can quickly access it through the taskbar icon or the View tab.

Final Words

Using the Slide Sorter view in PowerPoint can be great for enhancing productivity to organize several slides using drag and drop within an easy-to-view layout. This can be much easier than using other viewing options in PowerPoint since this viewing option is precisely meant for what its name suggests, sorting slides conveniently.

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How to Use Slide Sorter View in PowerPoint

Slide Sorter view is a great way to view and organize your presentation, particularly when your presentation has many slides.

Rearrange Slides

PowerPoint switches to Slide Sorter view, displaying all of the presentation's slides as thumbnails.

• Scroll to find the slides you want to arrange.

The slide is dropped in the new location and all slides in the presentation are renumbered accordingly.

Remove Slides

• Select the slide(s) you want to remove.

Return to Normal View

When you’re done working in Slide Sorter view, return to Normal view to continue editing the presentation.

PowerPoint switches back to Normal view, and you can edit the selected slide.

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Home » Microsoft Powerpoint » What Is Slide Sorter View in MS PowerPoint

What Is Slide Sorter View in MS PowerPoint

MS PowerPoint offers a slide sorter view with which to reorder your slides. You can drag and drop them into different sequences.

As you open a PowerPoint presentation, the left pane of the window holds the slides as thumbnails. To reorder them, you can drag the slides up and down in the left pane. But if you have many slides in your presentation, it is easier to use the slide sorter view to reorder them.

The slide sorter view is useful for:

• Viewing all slides at once
• Reordering slides
• Breaking a presentation into sections
• Modifying sections

We will show you how to use the slide sorter view to do all the above. We will use simple, step-by-step instructions.

Let us begin.

Method #1: Viewing All Slides at Once

Step #1: open powerpoint.

Open a PowerPoint presentation that has plenty of slides.

The left pane holds the thumbnails of slides.

Step #2: Change to Slide Sorter View

In the main menu bar, click on the View tab to change the ribbon.

On the View ribbon, in the section Presentation Views , click on the Slide Sorter icon.

The right pane now shows a collection of slides rather than one single slide.

Use the zoom slider in the bottom right corner to bring all the slides within the window.

Drag the slider control to the left to make each image smaller, allowing more images to fit into the window.

Method #2: Reorder Slides

The right pane now has a collection of slides rather than one single slide.

Step #3: Reorder Slides

Click on, hold, and drag the slide you want to a new position.

Other slides will move to accommodate the slide you are dragging.

Method #3: Create Sections

Step #3: Create Sections

Right-click between two slides where you would like to create a split.

A red line and a menu will appear.

Click on Add Section in that menu.

All slides after the split will move down to a new position named Untitled Section .

A dialog box will open, allowing you to rename the section.

Enter the new Section name: in the field, and click on the Rename button.

The slides are now divided into a Default Section and the new Section you have created.

You can create as many new sections as necessary.

Method #4: Modify Sections

Step #3: Modify Sections

Right-click on the section name you want to change.

A menu will appear with several options:

• Rename section — Change the name of the selected section.
• Remove section — Delete the name of the section and merge all the slides inside with the section above it.
• Remove Section & Slides — Delete the name of the selected section, and also delete all slides within the section.
• Remove All Sections — Delete all section names.
• Move Section Up — Move the selected section up by one position.
• Move Section Down — Move the selected section down by one position.

Make the necessary choice for modifying the sections.

We have shown you in simple step-by-step instructions different ways of using the slide sorter view in PowerPoint to manage your slides.

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PowerPoint Slide Sorter: What is it and How to use it?

Last updated on August 19th, 2023

Some PowerPoint slide decks contain dozens of slides. Sorting through those slides or rearranging them using drag and drop from the default ‘Normal’ view in PowerPoint can be difficult. If you have too many slides, you might even end up mixing them up when attempting to drag and drop them in the Normal view. This is why you should use PowerPoint Slide Sorter view to better manage your slides.

What is the Slide Sorter?

PowerPoint Slide Sorter is one of the views available in Microsoft PowerPoint that lets you view all your slides in the form of thumbnails sorted horizontally. This helps better organize the slides, as you can rearrange them using drag and drop. Furthermore, you can zoom your slides (in or out) to increase or reduce the size of the thumbnails according to your convenience. The definition of Slide Sorter by Microsoft is as follows:

Slide Sorter view gives you a view of your slides in thumbnail form. This view makes it easy for you to sort and organize the sequence of your slides as you prepare to print your slides.

How to use the Slide Sorter to Prepare Presentations in PowerPoint?

The following instructions regarding the use of PowerPoint Slide Sorter are applicable to all recent versions of PowerPoint, including PowerPoint 2019 (PC and Mac), PowerPoint for Microsoft 365 (PC and Mac), and PowerPoint for the web. These instructions are also applicable to older versions including PowerPoint 2016 for Mac, PowerPoint 2013 (PC), and PowerPoint 2010 (PC).

How to View PowerPoint Slides in Slide Sorter View?

Here are multiple ways to open and access the Slide Sorter view in Microsoft PowerPoint.

View Tab in PowerPoint: PowerPoint Slide Sorter button appears under Presentation Views from the View tab in the Ribbon menu via View -> Slide Sorter to access it. To switch back anytime, choose a different view from the View tab or the bottom of the presentation deck.

Keyboard Shortcut: You can also access Slide Sorter via a keyboard shortcut. In this case, in Windows, press Alt + V then D key. The Alt + V combination will highlight the View tab in the Ribbon, and then pressing the D key will open the Slide Sorter view.

Bottom of the Taskbar: You can also access the Slide Sorter view from the bottom of the taskbar via the slide sorter icon.

Use the Slide Sorter to Drag Your Slides in the Presentation to Find the Right Order

How to rearrange slides in PowerPoint using the Slide Sorter View? Go to Slide Sorter and drag the slides to organize how they appear along the presentation. The GIF animation below shows how you can easily rearrange your slides to better manage them in Slide Sorter view. For the purpose of this demo, we have used the free business proposal presentation template to demonstrate the Slide Sorter view and arrange some of the slides in the desired order.

Source: FPPT.com

Have a Better View of Your Slides

Do you know how to design and use PowerPoint Slide Sorter View for maximum effect? Unlike the Normal view or the Outline View, the Slide Sorter view provides a great interface for the presentation designer to view all the slide thumbnails in a single place. As a presentation designer or presenter, you can have a more cohesive view of your presentation. Moreover, using the zoom option, you can fit all the presentation slides within the same view, to zoom in or zoom out to view large or small thumbnails for your slides.

Organize Your Slides in Sections

Slide Sorter view also enables you to sort your slides in sections, similar to how you would organize them in folders. You can create a section via right-click context menu, name it and drag slides to organize it. These collapsible menus can then be used to organize your slides according to the subsections of your presentation, e.g. introduction, agenda, main topic, and conclusion. While you can also add sections from the Normal view the same way via right-click menu, you would be better off using Slide Sorter view to arrange them more conveniently.

Final Words

PowerPoint Slide Sorter can help you better organize your slides by improving the way you view and sort your slides. Whether you have a handful of slides or dozens that you need to sort through, using Slide Sorter can save you a lot of time and effort in getting control of your slides.

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What Is the Slide Sorter View in PowerPoint? A Guide for Efficient Presentation Management

Slide Sorter View in PowerPoint: A Game-Changer for Presentation Organization

Most of us have been there: staring at a seemingly endless list of slides, unsure how to make them flow perfectly. This is where PowerPoint’s Slide Sorter View comes in handy. Slide Sorter View offers a bird’s eye view of all your slides, neatly arranged as thumbnails , letting you easily drag and drop to rearrange them. It’s accessible via the View tab on the ribbon or the status bar at the bottom of the presentation window.

Imagine trying to sort through a stack of photographs shuffled together. Now imagine having those photos neatly laid out in front of you, allowing you to quickly sort, organize, and even zoom in to examine details. That’s exactly what Slide Sorter View does for your slide deck. Seeing all the slides at once not only helps in identifying logical sequences but also in spotting any redundancies or gaps. In comparison to Normal View, where slides are listed one below the other, this perspective can save significant time and effort.

Whether you’re finalizing a major business presentation or a fun slideshow for a family event, mastering Slide Sorter View can make the process ten times smoother. With the added ability to zoom in and out of thumbnails, we get a more inclusive sense of our presentation’s structure. By utilizing this versatile view, we can ensure our slides are not just a random collection, but a coherent story ready to impress our audience.

• 1.1 Adding and Removing Slides
• 1.2 Organizing Slides into Sections
• 1.3 Renaming and Deleting Sections
• 2.1 Using Slide Sorter to Enhance Design
• 2.2 Leveraging Views for Better Slide Management
• 3.1 Mastering Slide Management with Keyboard Shortcuts
• 3.2 Utilizing Context Menus for Efficiency
• 4 Conclusion

Creating and Managing Slides

In PowerPoint, efficiently managing and organizing your slides is crucial for creating cohesive and impactful presentations. We will cover key aspects such as adding slides, organizing them into sections, and managing these sections effectively.

Adding and Removing Slides

Adding new slides is as simple as a few clicks. We navigate to the Home tab and select New Slide . From there, we can choose our desired layout. Need to duplicate a slide? Right-click and select Duplicate Slide .

Removing slides is just as easy. Click on the slide you want to remove in the left pane, right-click, and choose Delete Slide .

These straightforward actions ensure that we can rapidly update our slide deck as needed without fuss.

Organizing Slides into Sections

Organizing slides into sections can significantly streamline navigation, especially with many slides in the presentation. In the Slide Sorter view, we right-click between slides and select Add Section . This allows us to create sections to logically group content.

Once we have sections, we can rename them to ensure clarity. Click on the section title, type the new name, and press Enter . This helps keep everything organized and easy to find.

Tip: Use sections for different topics or chapters to enhance structure and flow.

Renaming and Deleting Sections

Renaming sections is essential for maintaining clarity. We can rename a section by right-clicking on the section header and selecting Rename Section . Enter the new name and hit Enter .

Deleting sections is just as important for keeping our presentation tidy. To remove a section, right-click on the section header and select Remove Section . This action doesn’t delete the slides within; it simply eliminates the section header.

These tools ensure our presentation remains clean, organized, and professional.

Effective Presentation Design

Creating a compelling presentation involves not only content but also the design and organization of your slides. By incorporating the Slide Sorter view in PowerPoint, we can refine these aspects efficiently.

Using Slide Sorter to Enhance Design

The Slide Sorter view is crucial for effective design. It allows us to see an overview of all our slides as thumbnails, making it easier to identify areas that need improvement.

Imagine a book with chapters out of order – chaotic, right? Similarly, if our slides aren’t logically arranged, the audience may get lost. By dragging and dropping slides into a new sequence, we ensure a smooth narrative flow.

Tip: Use Slide Sorter to preview transitions and animations across slides.

Zooming in and out can also help fine-tune visual elements, ensuring that text and images are consistently aligned.

Leveraging Views for Better Slide Management

PowerPoint offers multiple views to optimize design and organization. The Slide Sorter is our best friend when we need to categorize or group related slides.

We can quickly reorganize content by dragging individual or multiple slides. For instance, if a slide on “market analysis” fits better after the “financial summary” slide, we can simply reposition it.

Task Bar and View Tab options also let us swiftly switch between different layouts, offering a versatile approach to tweaking our slides before the final presentation.

Effective use of these views can transform scattered ideas into a coherent, professional slideshow.

Advanced PowerPoint Features

Optimizing your use of PowerPoint’s advanced features can significantly enhance your presentations. Among these, mastering keyboard shortcuts and utilizing context menus for slide management are critical skills.

Mastering Slide Management with Keyboard Shortcuts

Efficient slide management often hinges on our ability to navigate and modify presentations swiftly using keyboard shortcuts. In PowerPoint 2016, 2013, 2019, and PowerPoint for Microsoft 365, several handy shortcuts streamline our workflow.

For instance, to quickly duplicate a slide, we can press Ctrl + D . This action instantly creates a copy of the selected slide without navigating through multiple menus. Moving slides is also simplified with Ctrl + Up Arrow or Ctrl + Down Arrow to move a slide up or down the sequence.

To quickly jump to the Slide Sorter view, the shortcut Alt + V followed by D works wonders. Once in Slide Sorter, using the Arrow Keys to navigate between slides allows us to maintain our focus without reaching for the mouse.

Knowing these shortcuts not only saves time but also helps us stay organized and focused on the bigger picture of our presentation.

Utilizing Context Menus for Efficiency

Context menus are invaluable for efficient slide management. By right-clicking on a slide, we access a plethora of options tailored to the selected element, reducing the need to dig through menus.

In PowerPoint 2016, 2013, 2019, and PowerPoint for Microsoft 365, right-clicking within Slide Sorter view opens options such as Cut, Copy, Paste , and Duplicate Slide . These contextual options offer a streamlined approach to rearranging and modifying slides quickly.

We can also change the layout of a slide directly from the context menu. Selecting Layout from the right-click menu provides a quick way to apply different templates without navigating to the ribbon.

These context menus help in performing repetitive tasks more efficiently, ensuring our presentations are not only well-organized but also professionally polished.

Slide Sorter view in Microsoft PowerPoint is incredibly useful for organizing our presentations.

We can view all slides at once and quickly rearrange their order by dragging and dropping. This feature isn’t just available on Windows—we also find it in PowerPoint for the web and Mac.

This tool helps us manage large presentations. Whether we’re adding, copying, or removing slides, the process is straightforward.

Visit support pages or watch tutorial videos to get the hang of it. PowerPoint professionals and beginners alike will find this view indispensable for creating polished presentations.

Using the Slide Sorter view effectively can make a big difference. We save time, and our presentations look more cohesive. This view is a game-changer for anyone serious about using PowerPoint.

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• What is PowerPoint? Video
• Create a presentation Video
• Choose the right view for the task Video
• Add and format text Video

Choose the right view for the task

Select the PowerPoint View tab to choose the view that's best for what you're doing. There are also icons in the task at the bottom of the screen to select a new view. 

The default Normal setting is the best for creating and editing your slides.

Select Outline View to see all your slides listed in a column. Select Slide Sorter  to see thumbnails of all your slides. You can reorganize your slides in either view by selecting and dragging it to a new location.

To View your speaker notes, select Notes Page . You'll see one slide at time. 

Note:  Make universal style changes to every slide, notes page, or handout using the Slide , Handout , or Notes Master views on the ribbon.

Open Slide Master view

What is a slide master?

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Slide Sorter View in Google Slides (Everything You Need to Know!)

By: Author Shrot Katewa

When you are working on a presentation that has tens and even hundreds of slides, it can soon become very cumbersome to put them together and make sure that they are in the right order! Luckily, the Slide Sorter View (known as the Grid View Google Slides) can help us with exactly this problem.

Slide sorter view, known as the Grid View in Google Slides, lets you see, edit, sort, and even remove slides on the fly. To view the slides in Grid View in Google Slides, click on “View”, and then click on “Grid View” from the dropdown. You can also press Ctrl+Alt+1 on Windows and Cmd+Option+1 on Mac.

Getting to a point where you not only know what the slide sorter is, but how to effectively use it will mean you spend a lot less time scratching your head and more time perfecting your presentation.

This means you first need to know what the slide sorter view is, what the difference is between slide view and slide sorter view, how to navigate to it, how to arrange slides, and how many layouts you will be able to find.

Here’s everything you need to know and learn about the slide sorter view or the grid view in Google Sheets.

What does Slide Sorter View Mean?

Google Slides can be very confusing for first-time users even if they have used other presentation design softwares. In such a scenario arranging and restructuring the slides quickly can add to the confusion. However, the Slide Sorter is one of the easiest ways to restructure your slides in Google Slides.

The Slide Sorter View or the Grid View is basically a feature available in Google Slides that allows you to see multiple slides of your presentation in a quick glance.

It allows you to check the flow of your presentation and re-arrange the slides if something doesn’t quite feel right.

This view lets you easily see where everything in your presentation at a high level, including any graphics or text you have placed on them. Using the Slide Sorter will enable you to easily arrange and rearrange your presentation.

Slide sorter view is the best place to sort and view your slides.

What is the Difference between Slide View and Slide Sorter View?

Slide view, also known as the filmstrip view, is the default way in which you will find Google Slides is arranged, letting you see the slides on the left side of your screen. This view requires you to scroll up or down to navigate through your slides.

The slides in the slide view or the filmstrip view will be smaller and show less information if you are working on smaller screens.

While the Slide Sorter View or the Grid View on Google Slides lets you easily see all slides in your presentation laid out in a grid pattern. This allows you to see more slides in one go that you can in a filmstrip view.

Furthermore, the grid view also shows the slides slightly larger than the filmstrip view. This is the easiest way to see every single slide that you have in your presentation, as well as letting you see in what layout they have been arranged.

Creating a quick and easy way for you to manage your slides, either in a large batch or just one by one on the side. Both views are fantastic for their own purposes, letting you make edits and changes where needed.

Where is the Slider Sorter View Button?

On Google Slides changing your view to something similar to Slide Sorter View is simply clicking on the grid pattern view at the bottom left corner of the screen. It is here where you can choose between filmstrip view or grid view for your Google Slide presentation.

You can also toggle between the grid view and filmstrip view by using the “View” menu.

Simply click on the “ View ” menu. You’ll see a dropdown that opens up. Click on “ Grid View ” from the dropdown. You’ll now be able to see the slides in Grid view.

You can now either use the view menu again or click on the button for the filmstrip view to go back to the default view of Google Slides.

Another way to quickly toggle between the grid view and filmstrip view in Google Slides is by using the keyboard shortcut. As mentioned earlier in the article, the keyboard shortcut for entering the Grid View in Google slides is Ctrl+Alt+1 on Windows and Cmd+Option+1 on Mac.

How to Arrange Slides from the Slider Sorter View?

One of the best and most powerful things you can do with the slide sorter view within google slides is the arranging and deleting of slides.

When you have changed the view of your Google Slides to the grid view you can simply click and drag to move a slide around.

Rearranging the slides can also be done by selecting the slide and then pressing right-click on a slide, going to the option to say move forward or backwards.

The slider sorter view also lets you easily remove or delete slides, simply click them and press the delete button on your keyboard.

You can right-click on a slide you want to remove too , selecting the remove slide option from there.

The third option would be to navigate using the “ Slide Menu “, and from the dropdown clicking “ Move “. Then, you can choose to “ Move slide up ” or “ Move slide down “.

Every single action that you can take using either right-click or desktop shortcuts can be done using the top ribbon you find on Google Slides. This lets you easily understand and execute the function you are looking for.

How to Increase the Slides visible in the Grid View?

Another thing that you can do using the grid view is to increase or decrease the number of slides that are visible in the grid view.

To do so, make sure that you are first present in the Grid View. Then, look for “-” and “+” symbols at the bottom of the Google Slides window . You will see it next to a magnifying glass (as indicated in the image above).

Click on “-” to zoom out and increase the number of slides visible in the grid view. You can also click on “+” if you want to zoom in on the grid view in order to see lesser number of slides.

Zooming in and zooming out provides you with additional flexibility or viewing more slides (or fewer slides) at a glance.

Final Thoughts

Becoming a master presenter and covering all your bases is a simple task of getting to know what you are doing and how to do it all. This can be as simple as rearranging one slide to be before another, or maybe even changing the layout of every single slide to something more friendly and easy to understand.

Be the best presenter in your class or your company using the strongest tools at your disposal, even if it’s the free option!

If you found what you were looking for, make sure that you bookmark this page and add this blog to your favourites. Please do check out some of other more helpful content that is available on the site! Thanks!

How to Use the Slide Sorter View in PowerPoint

Whether you’re creating a simple photo slideshow or an in-depth business presentation, organization is key. The slide sorter view in PowerPoint is an invaluable yet underutilized tool to arrange your slides.

Keep reading as I share my best tips for unlocking the potential of slide sorter view.

What is Slide Sorter View?

Activating slide sorter view.

Accessing slide sorter view is simple. Here are the steps:

Core Functions for Organizing Slides

Once you enter slide sorter view, an array of options becomes available to organize your content. Here are the most helpful features:

Click and Drag to Reorder Slides

Multi-select to format multiple slides, insert new slides.

Don’t let a gap in your narrative ruin your flow. Click where you want to add new content and select the New Slide button on the ribbon. This efficiently inserts a new placeholder slide without having to exit slide sorter view.

Delete Slides

Duplicate slides.

Learning these core functions allows you to shape a logically structured presentation. But slide arrangement requires an artistic eye too.

Tips for Seamless Slide Arrangement

Organizing a visually-appealing slide deck that flows smoothly takes some finesse. Apply these tips to take your presentations from good to great:

Creative Ways to Use Slide Sorter View

Photo collages.

Compile related images to create a graphical story. The thumbnail previews make this easy.

Process Flows

Mood boards, art portfolios.

Curate selections of visual art pieces in an orderly fashion to showcase breadth.

Now Get Organizing!

As you can see, slide sorter view is an invaluable yet underutilized tool in PowerPoint.

Use it to visualize the big picture story arc, seamlessly rearrange concepts, format multiple slides and deliver presentations with confidence.

About The Author

Vegaslide staff, related posts, how to edit a powerpoint template, how to open powerpoint documents without powerpoint, how to add music to powerpoint: windows, mac, android, 10 steps to linking powerpoint slides: demo files.

How To Use The Slide Sorter View In PowerPoint

Published: August 26, 2023

What is Slide Sorter View in PowerPoint?

Slide Sorter View is one of the many viewing options available in Microsoft PowerPoint. It provides users with a convenient way to manage and organize their presentation slides. In this view, all the slides in a presentation are displayed as thumbnails, allowing users to easily rearrange them, apply transitions, and make other changes.

Unlike the default Normal View, where you can only see one slide at a time, Slide Sorter View provides a bird’s-eye view of your entire presentation. This makes it easier to get an overview of the structure and flow of your slides, and quickly identify any gaps or inconsistencies in your content.

Slide Sorter View is especially useful when working on larger presentations with many slides. It allows you to easily navigate through the slides, make bulk changes, and maintain a consistent visual theme throughout your presentation.

One of the key advantages of using Slide Sorter View is its versatility. It can be used for various tasks, including rearranging slides, selecting multiple slides, deleting slides, applying transitions, adding animation, and more. Whether you’re a student, a professional, or a speaker, Slide Sorter View can help you streamline your presentation creation process and create a visually appealing and engaging slideshow.

To access Slide Sorter View in PowerPoint, simply click on the “Slide Sorter” button located at the bottom of the screen, next to the Normal View and Outline View buttons. Alternatively, you can use the shortcut key “Alt + Shift + View” to switch to Slide Sorter View.

In the next sections, we will explore how to effectively navigate and utilize the various features of Slide Sorter View to optimize your PowerPoint presentations.

How to Access the Slide Sorter View

Accessing the Slide Sorter View in PowerPoint is a simple process. Follow the steps below to switch to Slide Sorter View and start managing your presentation slides.

• Open your PowerPoint presentation.
• Locate the navigation bar at the bottom of the PowerPoint window.
• Click on the “Slide Sorter” button, which is the middle button in the navigation bar. Alternatively, you can use the shortcut key “Alt + Shift + View” to switch to Slide Sorter View.

Once you have successfully accessed the Slide Sorter View, you will see all your slides displayed as thumbnails in a grid layout. Each thumbnail represents a slide in your presentation, allowing you to have a comprehensive overview of the entire presentation’s structure.

By default, PowerPoint displays a maximum of nine slides per row in the Slide Sorter View. If you have more slides than can fit in a single row, you can scroll horizontally to view the remaining slides.

The Slide Sorter View provides a wealth of options for managing and arranging your presentation slides. You can easily move slides around, duplicate them, delete unnecessary slides, and apply transitions or animations to individual slides or groups of slides.

Switching back to Normal View or any other view in PowerPoint is also a breeze. Just click on the corresponding view button in the navigation bar at the bottom of the PowerPoint window or use the appropriate keyboard shortcut.

Now that you know how to access the Slide Sorter View in PowerPoint, you can take full advantage of this powerful feature to better organize and enhance your presentations.

Navigating the Slide Sorter View

Navigating through the Slide Sorter View in PowerPoint is essential for efficiently managing and organizing your presentation slides. Here are some key techniques to help you navigate effortlessly in this view:

1. Scrolling: If you have more slides than can fit in the current view, PowerPoint allows you to scroll horizontally to see the additional slides. Use the scrollbar at the bottom or simply click and drag on the slide thumbnails to navigate through them.

2. Zooming: PowerPoint provides a zoom feature that allows you to adjust the size of the slide thumbnails in the Slide Sorter View. You can zoom in to get a closer look at individual slides or zoom out to see more slides on the screen. To zoom, go to the “View” tab, click on the “Zoom” button, and select the desired zoom level.

3. Slide Selection: As you navigate through the Slide Sorter View, you can select individual slides by clicking on their respective thumbnails. This allows you to make changes to specific slides or perform actions on selected slides, such as copying, deleting, or applying transitions.

4. Keyboard Shortcuts: Keyboard shortcuts can significantly speed up your navigation in the Slide Sorter View. For example, you can use the arrow keys to move between slides, the Ctrl key along with the arrow keys to extend the selection, and the Delete key to remove selected slides.

5. Slide Thumbnails: PowerPoint offers several options to enhance the visibility and organization of slide thumbnails. You can change the size of the thumbnails, add slide numbers, and even display additional slide information, such as slide titles or slide timings, to facilitate navigation.

6. Slide Sorting: The Slide Sorter View allows you to easily rearrange your slides by dragging and dropping the slide thumbnails to the desired position. This feature is particularly useful when you want to change the order of your slides or group related slides together.

By mastering these navigation techniques, you can efficiently move through your slides, make changes, and ensure a smooth flow for your presentation. Take advantage of these tools to create a visually appealing and well-organized slide deck.

Rearranging Slides in Slide Sorter View

The ability to rearrange slides is one of the key advantages of using Slide Sorter View in PowerPoint. This feature allows you to easily change the order of slides, group related slides together, and create a cohesive flow for your presentation. Here’s how you can rearrange slides in Slide Sorter View:

• Access the Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.
• Once in Slide Sorter View, locate the slide thumbnails representing your presentation slides.
• To rearrange a slide, click and hold on its thumbnail and then drag it to the desired position. As you move the slide, you will see a preview of its new location highlighted in the slide grid.
• Release the mouse button to drop the slide into the new position. The other slide thumbnails will automatically adjust to accommodate the change.
• If you want to move multiple slides together, you can select them by holding down the Ctrl key and clicking on their respective thumbnails. Once selected, drag any of the selected slide thumbnails to move the entire group.
• You can also use the shortcut key combination Shift + Left-click to select a range of slides. This is particularly useful when you want to select a continuous range of slides for rearrangement.

By rearranging slides in Slide Sorter View, you can easily experiment with different sequencing options, test the flow of your presentation, and make adjustments as needed. This feature is particularly helpful when organizing complex presentations or when you need to adapt your slide order during a live presentation based on audience feedback or time constraints.

Remember to save your changes periodically to ensure that your slide arrangement is preserved. It’s also a good practice to review your slide order in Normal View to ensure a smooth and logical transition between slides.

Rearranging slides in Slide Sorter View provides you with the flexibility and control to create a compelling visual narrative for your presentation. Don’t be afraid to experiment and iterate until you find the perfect slide sequence that effectively conveys your message and engages your audience.

Selecting Multiple Slides in Slide Sorter View

Selecting multiple slides in Slide Sorter View allows you to perform actions on a group of slides simultaneously, such as applying transitions, changing slide layouts, or deleting slides. Here’s how you can easily select multiple slides in Slide Sorter View:

• To select individual slides, hold down the Ctrl key on your keyboard and click on the thumbnails of the slides you want to select. The selected slides will be highlighted.
• If you want to select a continuous range of slides, click on the first slide thumbnail, hold down the Shift key, and click on the last slide thumbnail in the range. All the slides between the first and last selection will be included in the range selection.
• To select all slides in the presentation at once, use the shortcut Ctrl + A. This will automatically select all slide thumbnails in the Slide Sorter View.

Once you have selected multiple slides, you can perform various actions on them simultaneously. Here are some examples:

• Apply Transitions: With the selected slides, you can easily apply transitions to all of them simultaneously. Go to the “Transitions” tab, choose the desired transition effect, and it will be applied to all selected slides.
• Change Slide Layouts: If you want to change the layout of multiple slides, select them and go to the “Home” tab. In the “Slides” group, click the “Layout” button, and choose a new layout. The selected slides will then adopt the new layout.
• Delete Slides: To remove multiple slides from your presentation, select them in Slide Sorter View and press the Delete key on your keyboard. Confirm the deletion in the dialog box that appears.

Selecting multiple slides in Slide Sorter View offers a quick and efficient way to manage and modify specific sets of slides in your presentation. It saves time and makes it easier to maintain consistency across your slides.

Remember to save your presentation after making changes to ensure that your modifications are preserved. Regularly reviewing the selected slides in Normal View or in the Slide Pane will help you to verify the changes you have made and ensure that the flow of your presentation remains intact.

Utilize the ability to select multiple slides in Slide Sorter View to streamline your editing process and create a cohesive and visually appealing presentation.

Deleting Slides in Slide Sorter View

Deleting slides is a common task when creating and refining PowerPoint presentations. In Slide Sorter View, you can quickly and easily delete slides to remove unnecessary or unwanted content. Here’s how you can delete slides in Slide Sorter View:

• Locate the slide thumbnail of the slide you want to delete.
• To delete a single slide, right-click on the slide thumbnail and select “Delete Slide” from the context menu. Alternatively, you can select the slide thumbnail and press the Delete key on your keyboard.
• If you want to delete multiple slides, hold down the Ctrl key on your keyboard and click on the thumbnails of the slides you want to delete. With the slides selected, right-click on any of the selected slides and choose “Delete Slide” from the context menu. Or, simply press the Delete key on your keyboard.
• A confirmation dialog will appear asking if you want to delete the selected slides. Click “Delete” to proceed with the deletion. Be cautious, as this action cannot be undone.

Deleting slides in Slide Sorter View provides a visual and efficient way to remove unnecessary content from your presentation. It is particularly useful when you want to remove slides that are repetitive, off-topic, or no longer relevant.

When deleting slides, be mindful of their impact on the overall flow and coherence of your presentation. Make sure that the deleted slides do not leave any gaps or result in a disjointed narrative. Reviewing your presentation in both Slide Sorter View and Normal View can help you assess the impact of deleting slides and make any necessary adjustments to maintain a seamless flow.

Remember to save your presentation after deleting slides to ensure that the changes are permanently applied. Regularly saving your work helps protect against any accidental deletions or modifications.

Deleting slides in Slide Sorter View is a simple and effective way to refine and streamline your PowerPoint presentation. Use this feature judiciously to create a clear and impactful message for your audience.

Applying Transitions in Slide Sorter View

Adding transitions to your PowerPoint slides can enhance the visual appeal and smoothness of your presentation. In the Slide Sorter View, you can conveniently apply transitions to individual slides or groups of slides. Here’s how you can apply transitions in Slide Sorter View:

• Select the slide or slides to which you want to apply a transition. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
• With the slide(s) selected, go to the “Transitions” tab on the PowerPoint ribbon. Here you will find a wide variety of transition effects to choose from.
• Click on the transition effect that you want to apply. A preview of the selected transition will be shown on the selected slide(s) in Slide Sorter View.
• To further customize the transition, you can set options such as duration, sound, and behavior by clicking on the “Effect Options” button in the “Transitions” tab.
• By default, the transition will be applied to the selected slides. If you want to apply the same transition to all slides in your presentation, click on the “Apply to All” button in the “Transitions” tab.

Transitions in Slide Sorter View provide you with a quick and efficient way to add professional and engaging effects to your presentation. It is important to use transitions strategically and sparingly to avoid distracting the audience from the actual content of your slides.

When applying transitions, keep in mind the overall theme and tone of your presentation. Choose transitions that align with your message and enhance the visual storytelling aspect of your slides. It is also advisable to maintain consistency in the choice of transition effects throughout your presentation to ensure a cohesive experience for your audience.

Remember to save your presentation after applying transitions to ensure that your modifications are preserved. Regularly reviewing and editing the slide transitions in Slide Sorter View will help you fine-tune the timing and flow of your presentation.

By judiciously adding transitions in Slide Sorter View, you can elevate the visual impact of your PowerPoint presentation and captivate your audience with smooth and professional slide transitions.

Adding Animation to Slides in Slide Sorter View

Adding animation to your slides can bring them to life and make your PowerPoint presentation more engaging and dynamic. In Slide Sorter View, you can easily apply animation effects to individual slides or groups of slides. Here’s how you can add animation to slides in Slide Sorter View:

• Select the slide or slides to which you want to add animation. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
• With the slide(s) selected, go to the “Animations” tab on the PowerPoint ribbon. Here you will find a wide range of animation effects to choose from.
• Click on the animation effect that you want to apply. A preview of the selected animation will be shown on the selected slide(s) in Slide Sorter View.
• To further customize the animation, you can set options such as timing, duration, and behavior by clicking on the “Animation Pane” button in the “Animations” tab.
• By default, the animation will be applied to the selected slides. If you want to apply the same animation to all slides in your presentation, click on the “Apply to All” button in the “Animations” tab.

Adding animation to slides in Slide Sorter View allows you to create impressive visual effects and capture your audience’s attention. However, it’s essential to use animation tastefully and purposefully to enhance your message rather than distract from it.

Consider the content and purpose of each slide when choosing the appropriate animation effects. Use animations to highlight key points, reveal information gradually, or add emphasis to specific elements on your slides. Avoid overusing animations, as it may result in a cluttered and distracting presentation.

Remember to save your presentation after adding animations to ensure that your changes are preserved. Regularly reviewing and editing the animations in Slide Sorter View will help you fine-tune the timing and synchronization of your presentation.

By strategically incorporating animation effects in Slide Sorter View, you can create a visually captivating PowerPoint presentation that engages your audience and effectively conveys your message.

Applying Slide Layouts in Slide Sorter View

Slide layouts play a crucial role in organizing the content and visual elements of your PowerPoint presentation. In Slide Sorter View, you can easily apply different slide layouts to individual slides or groups of slides. Here’s how you can apply slide layouts in Slide Sorter View:

• Select the slide or slides to which you want to apply a new layout. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
• With the slide(s) selected, go to the “Home” tab on the PowerPoint ribbon. Here you will find various options for slide layouts.
• Click on the “Layout” button in the “Slides” group. A drop-down menu with different slide layout options will appear.
• Select the desired slide layout from the available options. The selected slide(s) will automatically adopt the new layout, updating the positioning of placeholders, text boxes, and other content elements.

Applying slide layouts in Slide Sorter View allows you to quickly modify the structure and design of your slides. Each slide layout is designed to accommodate specific types of content, such as titles, bullet points, images, or charts, ensuring consistency and ease of editing throughout your presentation.

When applying slide layouts, consider the content and purpose of each slide. Choose a layout that best suits the type of information you want to present on that particular slide. It’s also a good idea to maintain a consistent layout scheme throughout your presentation to establish a cohesive visual identity.

Remember to save your presentation after applying slide layouts to ensure that your changes are preserved. Regularly reviewing and adjusting the slide layouts in Slide Sorter View will help you maintain a clear and organized structure for your presentation.

By utilizing the slide layout features in Slide Sorter View, you can efficiently create and customize the structure and design of your PowerPoint slides, ensuring a visually appealing and well-organized presentation.

Changing Slide Orientation in Slide Sorter View

Changing the slide orientation can be necessary when you want to switch between portrait and landscape layouts for specific slides in your PowerPoint presentation. In Slide Sorter View, you can easily modify the slide orientation for individual slides or groups of slides. Here’s how you can change slide orientation in Slide Sorter View:

• Select the slide or slides for which you want to change the orientation. You can do this by clicking on the slide thumbnails. To select multiple slides, hold down the Ctrl key and click on the desired slide thumbnails.
• With the slide(s) selected, go to the “Slide Size” button in the “Design” tab on the PowerPoint ribbon.
• Click on the “Slide Size” button to open a drop-down menu with different slide size options.
• From the drop-down menu, select either “Standard (4:3)” or “Widescreen (16:9)” to set the slide orientation accordingly.
• The selected slide(s) will automatically adjust to the new slide orientation, resizing and repositioning elements as needed.

Changing slide orientation in Slide Sorter View allows you to accommodate different types of content and formats within your PowerPoint presentation. It provides flexibility in adapting your presentation to different display devices or aligning with specific design requirements.

When changing slide orientation, be mindful of the content and layout of each slide. Consider the visuals, text, and overall design, ensuring that they are optimized for the chosen orientation. Make any necessary adjustments to maintain a visually appealing and cohesive presentation.

Remember to save your presentation after changing the slide orientation to ensure that your modifications are preserved. Regularly reviewing and editing the slide orientation in Slide Sorter View will help you maintain a consistent and professional look for your slides.

By utilizing the slide orientation feature in Slide Sorter View, you can easily adapt your PowerPoint presentation to different layout requirements and create customized slides to suit your specific needs.

Using Slide Sorter View with Multiple Monitors

Using multiple monitors can significantly enhance your PowerPoint experience, providing extra space and flexibility for designing and delivering presentations. In Slide Sorter View, you can take advantage of multiple monitors to improve your workflow and deliver a seamless presentation. Here’s how you can utilize Slide Sorter View with multiple monitors:

Prepare your setup:

1. Connect the additional monitor(s) to your computer or laptop. Ensure that the monitors are properly detected and set up as an extended display.

2. Open your PowerPoint presentation and enter Slide Show mode.

3. In the Slide Show tab, click on the “Set Up Slide Show” button. In the dialogue box that appears, select “Browsed by an Individual (Window)” and choose “Use Slide Show on Monitor X” where X represents the number of the monitor you want to use for the Slide Show.

4. Click on the “OK” button to save and apply the changes.

Using Slide Sorter View on the second monitor:

1. With the extended display set up, enter Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.

2. Drag the Slide Sorter window onto the second monitor. You can do this by clicking on the title bar of the Slide Sorter window and dragging it to the desired monitor.

3. In Slide Sorter View, you can now navigate and manage your slides on the second monitor. This allows you to have a dedicated space for organizing your slides, while keeping the active slide visible on the primary monitor during the presentation.

Performing actions on the second monitor:

1. In Slide Sorter View, you can make changes to your slides, such as rearranging the slide order, selecting multiple slides, applying transitions, or adding animations, directly on the second monitor.

2. Utilize the additional screen space to have a comprehensive view of your entire presentation and make adjustments as needed.

3. You can also use the second monitor to preview your presentation, ensuring that the slides are displayed as intended and any animations or transitions are seamlessly executed.

By using Slide Sorter View with multiple monitors, you can optimize your workflow, increase productivity, and deliver a polished and well-organized presentation. Having a separate monitor dedicated to Slide Sorter View allows for efficient slide management and a smoother presentation experience.

Using Slide Sorter View for Presentation Rehearsal

Slide Sorter View is a valuable tool for rehearsing your PowerPoint presentation and ensuring a smooth and well-timed delivery. It allows you to have a comprehensive overview of your slides, practice the flow of your presentation, and make necessary adjustments. Here’s how you can effectively use Slide Sorter View for presentation rehearsal:

Preparing for rehearsal:

1. Access Slide Sorter View by clicking on the “Slide Sorter” button in the navigation bar at the bottom of the PowerPoint window.

2. Familiarize yourself with the content and sequence of your slides. Take note of any crucial points, transitions, or animations that require special attention during the rehearsal.

Navigating and rehearsing in Slide Sorter View:

1. Start the presentation by clicking on the “From Beginning” button in the Slide Show tab or pressing the shortcut key “F5”.

2. As you go through each slide in the Slide Show mode, follow along in Slide Sorter View. Use the navigation tools, such as arrow keys or mouse clicks, to move forward or backward through the slides.

3. Observe the timing and pacing of your presentation. Pay attention to any slides that require more explanation or slides that need to be shown for a shorter duration.

4. Take note of any necessary adjustments, such as reordering slides, modifying animations, or refining transitions, that you identify during the rehearsal. You can make these changes directly in Slide Sorter View.

Gauging the overall timing:

1. After completing the rehearsal, review the timing of your presentation as shown in Slide Sorter View. Pay attention to the total duration, and assess whether it aligns with your intended time frame.

2. Identify any areas where you may need to speed up or slow down your delivery to ensure that you stay within the allotted time for your presentation.

3. Use Slide Sorter View to make necessary adjustments to the duration of slides, transitions, or animations to achieve a balanced and well-paced presentation.

Using Slide Sorter View for presentation rehearsal allows you to gain a deeper understanding of the flow and timing of your presentation. It helps you identify areas for improvement, refine your delivery, and ensure that your message is effectively conveyed to your audience.

Remember to save your presentation after making any adjustments in Slide Sorter View to ensure that your changes are preserved for future rehearsals or actual presentations.

By utilizing Slide Sorter View during presentation rehearsal, you can refine your delivery, improve timing, and deliver a polished and confident presentation that engages and captivates your audience.

Tips and Tricks for Using Slide Sorter View

Slide Sorter View in PowerPoint is a powerful tool that offers a range of features to enhance your presentation creation process. Here are some useful tips and tricks to make the most out of Slide Sorter View:

• Keyboard Shortcuts: Familiarize yourself with keyboard shortcuts to navigate and perform actions more efficiently in Slide Sorter View. For example, use the arrow keys to move between slides, Ctrl+click to select multiple slides, and Ctrl+A to select all slides.
• Drag and Drop: Take advantage of the drag and drop functionality in Slide Sorter View. You can easily rearrange slides by clicking and dragging the thumbnails to the desired position. This provides a quick and intuitive way to adjust the order of your slides.
• Thumbnail Zoom: Zooming in on slide thumbnails can help you get a closer look at the content and details. Use the zoom feature in Slide Sorter View to closely examine slides, especially when making adjustments to alignment, content placement, or fine-tuning animations.
• Slide Organizer: Utilize Slide Sorter View as a slide organizer. It allows you to see the flow and structure of your presentation at a glance. By visually analyzing the arrangement, you can identify any gaps, redundancies, or areas for improvement in your content.
• Grouping Slides: Group related slides together in Slide Sorter View. This can make it easier to manage and apply changes to specific sections of your presentation. Select and drag a group of slides to reposition them together or to apply transitions and animations to the entire group.
• Collaboration: Slide Sorter View is a useful mode for collaborating with others in a presentation workflow. It allows team members to easily review and provide feedback on slide order, content, and overall presentation flow. Share your Slide Sorter View with colleagues or stakeholders to gather valuable insights.
• Preview Transitions and Animations: Take advantage of Slide Sorter View to preview transitions and animations. This helps you fine-tune the timing and effects of each animation, ensuring they are visually appealing and seamlessly integrated into your presentation.
• Review Slide Content: Use Slide Sorter View as an opportunity to review and proofread your slide content. Seeing the content in a different layout can help you catch typos, formatting errors, or inconsistencies that may have been overlooked in other views.

Experiment and explore the various functionalities and features available in Slide Sorter View to discover your own tips and tricks that align with your presentation needs. Remember to save your presentation periodically to preserve any changes made in Slide Sorter View.

By leveraging these tips and tricks in Slide Sorter View, you can improve your workflow, enhance collaboration, and create visually compelling and well-organized presentations that leave a lasting impact on your audience.

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Using Slide Sorter View to Rearrange a Presentation

Slide Sorter view (see Figure 8 ) gives you an opportunity to see the entire presentation all at once, move slides around, control the transition effects that bind the slides and animation together on an individual slide, and perform easy, one-click previews of animations and transitions.

Figure 8. Slide Sorter view makes it easy to check transitions and animations.

Move to Slide Sorter view by selecting the Slide Sorter view icon in the View bar, or by choosing View, Slide Sorter. Use the Zoom menu to configure the size of the thumbnails (and, by extension, the number of thumbnails visible on the screen).

PowerPoint transitions control how a slide makes its initial appearance on screen. Animations, on the other hand, control how components of the slide appear, after the slide is onscreen. For instance, you might use an animation to cause bullet points to "zoom" onto the slide, one after the other, with a brief delay between each bullet.

Bring up the Slide Transition task pane by clicking the Transition button on the Slide Sorter toolbar. To work with animations, choose Animation Schemes from the Slide Design task pane.

Slide Sorter view is the easiest place to perform the following common tasks:

Rearrange slides Click and drag any slide to a different position.

Add slides Right-click the space between two slides and choose New Slide from the shortcut menu.

Delete slides Select one or more slides and then press the Delete key. (To select multiple slides, hold down Control while clicking.)

Set transition effects Select one or more slides and then use the Slide Transition pane to pick and fine-tune the transition you like.

Preview transition effects Click the Preview button to the left of the slide number, or click Play at the bottom of the Slide Transition task pane.

Apply an animation to the contents of a slide Use the Animation Schemes list on the Slide Design task pane to pick one of PowerPoint's ready-made animations, or use the Custom Animation task pane to build your own animation from scratch.

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Different Ways to View Slides in PowerPoint

Use different views to design, organize, outline, and present your slideshow

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Many people spend all their time in the Normal view when working on their PowerPoint presentations . However, there are other views that are useful as you put together and present your slideshow. In addition to Normal view (also known as Slide view), you'll find Outline view, Slide Sorter view, and Notes Page view.

Information in this article applies to PowerPoint 2019, 2016, 2013; PowerPoint for Microsoft 365, and PowerPoint for Mac.

Design Slides in Normal View

Normal view, or Slide view as it is often called, is the view you see when you start PowerPoint. It is the view where you'll spend most of your time in PowerPoint. Working on a large version of a slide is helpful when you're designing your presentation .

Normal view displays thumbnails of each slide, the slide where you enter your text and images, and an area to keep presenter notes. 

To return to Normal view at any time, select View > Normal .

The four slide views are located on the View tab. Toggle between them to compare views.

Organize a Presentation in Outline View

In the Outline view , your presentation is displayed in outline form. The outline contains the titles and main text from each slide. The graphics are not shown, although there may be a small notation that they exist. You can work and print in either formatted text or plain text.

Outline view makes it easy to rearrange your points and move slides to different positions. Outline view is useful for editing purposes. And, it can be exported as a Word document to use as a summary handout .

To view an outline of your presentation instead of thumbnails, select View > Outline View .

Rearrange a Presentation in Slide Sorter View

Slide Sorter view shows a miniature version of all the slides in the presentation in horizontal rows. These miniature versions of the slides are called thumbnails.

Use Slide Sorter view to delete or rearrange your slides by dragging them to new positions. Add effects, such as transitions and sounds, to several slides at the same time in Slide Sorter view. And, add sections to organize your slides. If you are collaborating with colleagues on a presentation, assign each collaborator a section.

To locate the Slide Sorter view, select View > Slide Sorter . 

Keep Presentation Prompts in Notes Page View

When you create a presentation, add speaker notes that you refer to later while delivering the slideshow to your audience. Those notes are visible to you on your monitor, but they aren't visible to the audience.

Notes Page view shows a small version of a slide with an area below for speaker notes . Each slide is displayed on its own notes page. Print these pages to use as a reference while making a presentation or to hand out to audience members. The notes do not show on the screen during the presentation.

To locate the Notes Page view, select View > Notes Page .

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The Slide Sorter View in PowerPoint is a powerful tool that allows users to easily rearrange, delete, and manage multiple slides at once. This view displays thumbnail images of all the slides in a presentation, providing a quick and visual overview of the entire presentation.

Here’s how to use the Slide Sorter View in PowerPoint:

1. Open your PowerPoint presentation.

2. Click on the “View” tab from the top menu bar.

3. Click “Slide Sorter” from the Presentation Views group to switch to this view.

4. You will see a preview of all the slides in your presentation. You can navigate between them by clicking on the thumbnail image of the slide you want to view.

5. To reorder slides, click on the slide you want to move and drag it to a different position in the presentation.

6. To delete a slide, select it by clicking on the thumbnail image and then press the “Delete” key on your keyboard.

7. If you want to duplicate a slide, select it and then press “Ctrl” and “D”.

8. You can also select multiple slides by holding down the “Ctrl” key and clicking on each slide you want to select. You can then move or delete all of the selected slides at once.

9. To zoom in or out on the slide sorter view, use the slider located at the bottom right corner of the presentation.

10. Once you’re done editing your presentation, click the “Normal” view button to return to the default editing mode.

The Slide Sorter View is an incredibly useful tool for managing and organizing your PowerPoint presentations, making it much easier to quickly make changes or rearrange slides. By following these simple steps, you can take full advantage of the Slide Sorter View to create engaging and effective presentations.

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How to Rearrange Slides in PowerPoint 2016's Slide Sorter View

Powerpoint 2016 for dummies.

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Normal View in PowerPoint 2016 is the view that you normally work in to edit your slides, move things around, add text or graphics, and so on. However, Normal View has one serious limitation: It doesn't give you a big picture of your presentation.

You can see the details of only one slide at a time, and the Slide Preview pane lets you see snapshots of only a few slides. To see an overall view of your presentation, you need to work in Slide Sorter View.

You can switch to Slide Sorter View in two easy ways:

Click the Slide Sorter button at the right side of the status bar (as shown in the following figure).

Select the View tab on the Ribbon and then click the Slide Sorter button in the Presentation Views group.

The PowerPoint Slide Sorter View is shown here.

The following list tells you how to rearrange, add, or delete slides from Slide Sorter View:

Move a slide: To move a slide, click and drag it to a new location. Point to the slide and then hold down the mouse button. Drag the slide to its new location and release the button. PowerPoint adjusts the display to show the new arrangement of slides.

Delete a slide: To delete a slide, click the slide to select it and then press Delete or Backspace. This works only in Slide Sorter View.

Add a new slide: To add a new slide, click the slide that you want the new slide to follow and then click the New Slide button. The Slide Layout task pane appears so that you can select the layout for the new slide. To edit the contents of the slide, return to Normal View via the view buttons or the View tab on the Ribbon or by double-clicking the new slide.

If your presentation contains more slides than can fit onscreen at one time, you can use the scroll bars to scroll through the display. Or you can use the zoom slider at the bottom-right corner of the screen to make the slides smaller.

Slide Sorter View might seem kind of dull and boring, but it's also the place where you can add jazzy transitions, build effects, or add cool animation effects to your slides. For example, you can make your bullets fall from the top of the screen like bombs and switch from slide to slide by using strips, wipes, or blinds.

About This Article

This article is from the book:.

• PowerPoint 2016 For Dummies ,

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Doug Lowe is a veteran author with more than 40 For Dummies books to his credit, including titles on everything from Microsoft Office productivity with PowerPoint to networking to programming in ASP.NET.

This article can be found in the category:

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How to Work With Views in Microsoft PowerPoint

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The many views of PowerPoint will help you prepare for your big presentation. 

You're probably accustomed to views like Normal view. But in this tutorial, you'll learn more ways of working with your presentation such as Slide Sorter view, shown here:

Master PowerPoint Views

Here are the most popular views in PowerPoint:

• Normal View . The default PowerPoint workspace, which includes thumbnails for each slide and a larger view of a single slide in the center.
• Outline View . Shows your presentation in an outline style, which is great for reviewing content.
• Slide Sorter View . Perfect for reviewing the order of your slides and re-sequencing them.
• Reading View . An in-window preview of how your presentation will appear, including transitions and animations.

Need Help? Download Our eBook on Making Great Presentations (Free)

We also have a useful compliment to this tutorial. Quickly grab it before you read on. Download our FREE eBook:  The Complete Guide to Making Great Presentations . It'll help you write, design, and deliver the perfect presentation. 

How to Work With PowerPoint Views (Quick Video Tutorial)

PowerPoint is a great tool for creating presentations. Views allow you to make edits, reorders slides, edit notes, and work efficiently in PowerPoint. Learn how to use PowerPoint Views in this short video: 

Working With Microsoft PowerPoint Views

In the rest of this tutorial, I cover more details about the major views in PowerPoint for mastering your presentation files and how to get the most out of them. I also touch on more views you can use in PowerPoint as well.

The Bravo PowerPoint Template has over 50 unique slides. It has picture placeholders that make adding images to the slide easy. Plus, this template comes with icons and device mockups.

How to Change Views in PowerPoint

To change views, find the  View  button on PowerPoint's ribbon and click on it. Then, find the section on the left labeled  Presentation Views.  This tutorial will walk you through each of these views and how you can use them.

Now that you know how to switch views, let's find out more about the different PowerPoint views and why you should work through them while building a presentation.

 How to Use PowerPoint Normal View

Normal View is typically the default view for working in Microsoft PowerPoint. This is a general purpose, do-it-all view that you're likely accustomed to. You can think of it as the primary editing view in PowerPoint.

On the left side of PowerPoint's Normal View are thumbnails for each of the slides. You can click to switch between slides, and even drag and drop to reorder them right inside of the sidebar.

I use Normal View in PowerPoint as a starting point for my presentations. It's a general view for creating your presentations from. The stage area is used for building and styling your slides, and you can easily move to a different slides from the sidebar.

After I've spent time putting together my content, it might be time to rethink the sequence of the material. That's where Slide Sorter View comes into play.

Normal View is the default view in PowerPoint, but if you're working in another view you can switch back to Normal View in PowerPoint. Click on View in the PowerPoint ribbon. Then Click the Normal icon.

 Using PowerPoint Outline View

The Outline View in PowerPoint shows your presentation in a traditional, easy-to-read outline. This view puts your main points in the sidebar.

When you switch to Outline View , the sidebar changes its focus to the  content  of your slides. The sidebar doesn't show all the text from the slides, just the major points from your presentation. You can even double click in the sidebar on the outline text to update the slide itself.

I like to use Outline View to review the major points that my presentation should make. As I'm working in Outline View , I'm asking myself a few key questions, like: 

• Are my main ideas clear? 
• Do I focus on them, and not the details? 

Outline View is perfect for this purpose, as it leaves only your key points showing in the sidebar.

Slide Sorter View in PowerPoint

You've nailed down the content in Normal View , and now it's time to think about the order that you'll present your slides. 

Slide Sorter View is a helpful way to re-order the slides in your PowerPoint presentation. Click on Slide Sorter to enter into this view.

When you switch to Slide Sorter View , all your slides will be represented as thumbnails on the stage. You can even change the size of the slides by pulling the zoom slider and view your slides large enough to read their contents.

The great thing is that you can drag and drop these thumbnails to reorder your presentation. I'm often surprised by how much my presentations benefit from simple reordering of the slides.

There's a presentation principle called BLUF, or "bottom line up front." Basically, lead off with the most important point in your entire presentation. Your audience may not have the patience or attention span to follow multiple slides to a conclusion

When you switch to Slide Sorter View , it's a great time to apply the BLUF principle. Make sure that the bottom line (most important facts) are at the very beginning of the presentation. If you've buried the heart of the presentation deep in the slides, drag and drop the key slides closer to the front.

5.  PowerPoint Notes Page View

Speaker notes are one of my favorite PowerPoint tools. Instead of writing your notes down on notecards, you can add them to each slide. You can add speaker notes from either Normal View , or more easily in Notes Page View .

Best of all, these notes won't be viewable to your audience when presenting. You can either print note pages, or they'll be visible in Presentation View (more on that in a moment.)

When you're working in PowerPoint Notes Page View , you'll see the notes you've added to a slide underneath it. You can also double click in the box and add notes on the fly. This preview is what you'll see when you print your notes pages.

If you'd like to find out more about the power of speaker notes, check out this 60 second tutorial on how to use them to your advantage:

6.  When to Use Reading View

You've nailed the sequence, content, and speaker notes for your presentation. Now, it's time to review what your audience will see with PowerPoint Reading View .

Once you enter Reading View , your PowerPoint presentation will cover the entire window. You can use the arrow keys on your keyboard to switch slides. As you progress through the presentation, PowerPoint will play any transitions or animations that you've added to your slides.

Reading View should be your final step while preparing for your presentation in PowerPoint. I always go through each slide in my deck to make sure it appears exactly the way I expect.

To leave Reading View , press the Escape key on your keyboard. There's one more view worth checking out.

7. Presentation View in PowerPoint

Presentation View is what you'll use when sharing your PowerPoint slide deck with an audience. In practice, Presentation View is very similar to what you'll see in Reading View . Use Presentation View when you're ready to share.

One option worth checking out is Use Presenter View , which you can toggle on from the  Slide Show tab. Presenter View is great for dual display options, such as when you're using an external monitor. Your screen will show a preview of the slide, as well as the speaker notes and next slide.

Make Great Presentations (Free eBook Download)

We've got the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our eBook: The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter. 

Recap and Keep Learning

Think of the various PowerPoint views in this tutorial as different ways to view your presentation. Here's a possible workflow:

• Build your PowerPoint presentation in Normal View .
• Re-sequence the slides in Slide Sorter .
• Review content in Outline View .
• Preview the presentation in Reading View .

PowerPoint sometimes gets a bad rap as an ineffective tool, but when used correctly, it's great for building visual aids for your presentation. If you want to learn more about PowerPoint, check out the resources below:

• Envato Elements has over 350 templates for PowerPoint available for a flat rate with unlimited download.
• The PowerPoint in 60 Seconds series has a great selection of easy-to-learn skills for PowerPoint.
• If you want to learn more about how to build great-looking slides, check out  How to Get Started With Using SmartArt .

More PowerPoint Templates

As you experiment with PowerPoint views, you may be looking for other PowerPoint templates to work with. Here are some curated lists of templates:

The Top Source for PowerPoint Templates (With Unlimited Use)

Envato Elements is a top source for premium PowerPoint templates . It has more than just PowerPoint templates. It has many digital assets. They include images, audio, font, and more.

A subscription is a good value if you make PowerPoint presentations often. To become a subscriber, you need to pay a low monthly fee and have unlimited access to any digital asset you want.

Using a premium template saves you time because it's already mostly made. All you need to do is add your information and images. But if you’re a creative person and are worried that with a premium template, you won’t get to be creative, then don’t be. A good template is fully customizable. You can change the colors, font, or anything else you need.

Use a Premium PowerPoint Template in Your Next Project Today!

Now that you know more about the different views in PowerPoint. Knowing how to use the different views can help you fully use PowerPoint. If you use PowerPoint, try signing up for Envato Elements.

Editorial Note : This tutorial was originally published in March of 2017. It's been updated for accuracy with help from Sarah Joy.